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HomeMy WebLinkAbout2013-06-10 Board Minutes MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER JUNE 10, 2013 CALL TO ORDER I & Village President Dan DiMaria called the meeting to order at 7:01 p.m. and led the II. assemblage in the Pledge of Allegiance. He then directed the Clerk to call the roll. III. Village Clerk Ed Ramos called the roll. Present were: Trustees Bill Grear, Tony Kalogerakos, John Pietron, and John Thill. Trustees Marcus and Toth were absent with notice. IV. APPROVAL OF MINUTES a. Regarding the Minutes of the May 13, 2013 Regular Board Meeting, Trustee Grear moved, seconded by Trustee Kalogerakos, to accept the Minutes as presented. Motion passed unanimously via voice vote. b. Regarding the Minutes of the Special Meeting of May 29, 2013, Trustee Grear moved, seconded by Trustee Kalogerakos, to accept the Minutes as presented. Motion passed unanimously via voice vote. V. SPECIAL REPORTS NONE VI. PUBLIC HEARINGS NONE VII. RESIDENTS' COMMENTS (Agenda Items Only) NONE Minutes of June 10.2013 Board Meetin VIII. PRESIDENT'S REPORT 1. Mayor DiMaria proclaimed June 10, 2013 as "Terry Selzer Day" in the Village, to honor a woman who has donated her energy and strength to make Morton Grove a better place in which to live, work, and raise a family. Ms. Selzer drove seniors around before there was ever a program for helping and driving seniors to their various appointments; she also delivered meals on wheels to seniors throughout the Village and ran the "lending closet" out of her own garage so that individuals could have easy access to wheelchairs and other pieces of medical equipment at no charge. Mayor DiMaria said he hoped Ms. Selzer's spirit would inspire others to become more engaged in the Village. a. Ms. Selzer thanked Mayor DiMaria and the Board for this recognition and said it's been her pleasure to be a resident and raise her family in Morton Grove, adding, "We have to keep doing good things for our Village." She also introduced her two sons and two daughters, her daughter-in-laws, granddaughters and grandsons, sisters, brother-in-law, and great grandchildren. b. Jackie Walker-O'Keefe noted that, in her role as Family and Senior Services Director, she had worked for 12 years with Ms. Selzer and always found her to be a delightful, knowledgeable woman with a great history of the Village. Ms. Walker-O'Keefe said that the Village was lucky to have her. 2. Mayor DiMaria noted that, yesterday, June 9'", he had issued and presented to long-time resident Harry Shadrow a proclamation honoring him on the occasion of his 100`" birthday. 3. Mayor DiMaria sought concurrence for two appointments: Dan Metz to the Economic Development Commission; and William McFadden to the Finance Advisory Commission. Trustee Grear moved to concur, seconded by Trustee Thill. Motion passed unanimously via voice vote. 4. Mayor DiMaria sought concurrence for the administrative appointment of Nancy Radzevich as Director of Community and Economic Development for Calendar Year 2013. He said she has already proven to be quite an asset, bringing a lot of knowledge and experience to this role. Trustee Thill moved to concur, seconded by Trustee Kalogerakos. Motion passed unanimously via voice vote. Ms. Radzevich thanked the Mayor and Board for the appointment and for their support of her ideas. She said that, "As a team, we are really going to do good things"and will make economic development a better and more understandable process. 2 Minutes of June 10.2013 Board Meetin• VIII. PRESIDENT'S REPORT (continued) 5. Mayor DiMaria then presented Resolution 13-32, Authorizing the Appointment of Delegates to the Northwest Municipal Conference. Since the Village is a member of the Northwest Municipal Conference (NWMC), the Mayor is the delegate to the NWMC Board. This resolution names Village Administrator Ryan Home and Trustee Bill Grear as alternate delegates in the event Mayor DiMaria cannot be present at a NWMC Board Meeting. Trustee Kalogerakos moved to approve Resolution 13-32, seconded by Trustee Thill. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron aye Tr. Thill aye Tr. Toth absent 6. Mayor DiMaria then presented Resolution 13-34, Authorizing the Appointment of a Delegate and Alternate Delegate to the Illinois Municipal Retirement Fund. The Village is a member of the Illinois Municipal Retirement Fund (IMRF) and as such, delegates are required to represent the Village in IMRF matters. This resolution designates the Finance Director/Treasurer and the Village Administrator as the Village's delegate and alternate delegate, respectively. Trustee Grear moved to approve Resolution 13-34, seconded by Trustee Kalogerakos. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron aye Tr. Thill aye Tr. Toth absent 7. Mayor DiMaria introduced the new Executive Director of the Park District, Tracey Anderson, to the assemblage. Tracey noted that she is a former learn builder"who is looking forward to "moving Morton Grove forward." 8. Mayor DiMaria provided a brief update of his and the Board's recent activities. - Met with Congresswoman Jan Schakowsky regarding a potential downtown Morton Grove area (Lincoln Avenue) and a potential new Police Department facility. Y Has put together a "Police Department Building Committee" to review architects with an eye towards building a new police facility. Has begun looking into various print and electronic communications to residents and businesses, noting that "we need to be more proactive with our social media". Y Attended a clergy meeting at St. Lukes' with the town's religious leaders to form an Interfaith Committee, because Morton Grove's diversity is an asset and coming together shows community and togetherness. Met with Park District regarding future partnerships and reducing redundancies. Y Hosted MBA students from China who were visiting at Northwestem University. They wanted to see a municipality and chose to visit Morton Grove. One gentleman was the mayor of his city in China; Mayor DiMaria said the similarity in roles was striking. Y Was invited to Niles North to be interviewed by a student from a broadcasting class. He also met with the principal and staff. 3 Minutes of June 10.2013 Board Meeting IX. CLERK'S REPORT 1. Clerk Ramos had no formal report, but announced that, this Saturday marks the grand opening of the Farmers' Market. It will be open every Saturday (except July 6) from 8:00 a.m. to noon through October 19, 2013. He encouraged everyone to come out and shop at the wonderful Morton Grove Farmers' Market! X. STAFF REPORTS A. Village Administrator: Village Administrator Ryan Home had no report. B. Corporation Counsel: Corporation Counsel Liston had no report. Xl. TRUSTEES' REPORTS A. Trustee Grear: 1. Trustee Grear presented Resolution 13-36, Authorizing the Purchase of a Manual External Cardiac Monitor/Defibrillator. a. He explained that the purchase of this equipment is necessary to meet the minimum equipment standards for an Advanced Life Support (ALS) ambulance as defined by the Illinois Department of Public Health and the Advocate Lutheran General Hospital Emergency Medical System. The Village's 2013 Budget allocates funds to purchase one cardiac monitor/defibrillator. b. Trustee Grear noted that this brand of defibrillator is unique in that it is the only commercially available equipment offering FDA-approved low energy rectilinear biphasic technology. The purchase will be made from Zoll Medical Corporation of Massachusetts; they are considered a sole source vendor of this equipment. The cost is$26,933.11, which includes trade-in of the current device. c. Trustee Grear moved, seconded by Trustee Thill, to approve Resolutionl3-36. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron eye Tr. Thill aye Tr. Toth absent 2. Trustee Grear noted that he and Mayor DiMaria had attended the block party of 9100 Birch— it was their 59th block party! This is something that makes Morton Grove a great place to live. Trustee Grear said having a block party is a neighborly thing to do and hoped that more families would try to put together a block party. 4 Minutes of June 10.2013 Board Meeting XI. TRUSTEES' REPORTS (continued) A. Trustee Grear: (continued) 3. Trustee Grear reminded the assemblage that the Village's Fourth of July festivities are drawing nearer. He encouraged everyone to attend the four-day event and to purchase raffle tickets, which are being sold for$5 each or 5 for$20. The grand prize is $2,000 and the winning ticket will be drawn on July 6, the final night of the festival. The Park District is once again responsible for this year's fireworks display on July 41h around 9:40 pm. B. Trustee Kalogerakos: 1. Trustee Kalogerakos presented Ordinance 13-04, Amending the Village of Morton Grove Unified Development Code, Sections 12-7, to Modify the Computation of Parking Spaces, the Collective Parking Provisions, and Parking Requirements for Selected Commercial Uses. This is the second reading of this ordinance. Trustee Kalogerakos explained that Village staff had recommended an ordinance change to the Unified Development Code to modify the way the Village calculates requirements for off-street parking. The revised code would apply a formula when multiple businesses share a parking lot. The formula is based on the type of business and any peak hours of usage. Formulas that result in a fraction are rounded down if they are less than half a percent or rounded up if they are more. The purpose of this modification is to be more business-friendly. Trustee Kalogerakos commented that this ordinance is "a good foundation" for the Village's goal of becoming more business-friendly. He then moved to adopt Ordinance 13-04. The motion was seconded by Trustee Pietron. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron aye Tr. Thill aye Tr. Toth absent Trustee Grear thanked Village staff for working so hard on this, noting it's one of the first steps the Village is taking to becoming more business-friendly. Mayor DiMaria thanked Director of Community and Economic Development Radzevich as this was one of her original ideas. He said, "This is a first step, and it's a big one." 2. Next, Trustee Kalogerakos presented Resolution 13-41, Authorization For The Disposition of Unclaimed Bicycles Recovered by the Morton Grove Police Department. He explained that the Police Department regularly receives calls for found bicycles in the Village. The bicycles are collected and inventoried and stored in the Police Department's garage. The department tries to determine ownership but after six months, if no owner information can be found, the department disposes of the bicycles in accordance with department policies and state guidelines. This resolution authorizes the donation of the bicycles to the "Boy Scouts of America Troop#228". 5 XI. TRUSTEES' REPORTS (continued) B. Trustee Kalogerakos: (continued) Trustee Kalogerakos moved, seconded by Trustee Thill, to approve Resolution 13-41. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron aye Tr. Thill aye Tr. Toth absent C. Trustee Marcus: Trustee Marcus was absent—no report. D. Trustee Pietron: Trustee Pietron presented for a first reading Ordinance 13-06, Authorizing the Renewal of a Non-Exclusive Cable Television Franchise Agreement by and Between Comcast of Illinois VI, LLC, and the Village of Morton Grove. He explained that the original franchise agreement with Comcast of Illinois VI, LLC has lapsed and they are requesting that the agreement be renewed. There was no further discussion on Ordinance 13-06. As this is a first reading, no action will be taken this evening. E. Trustee Thill: 1. Trustee Thill presented for a first reading Ordinance 13-07, Establishing the Prevailing Rate of Wages For Laborers, Mechanics, and Other Workers in the Village of Morton Grove in Performing Construction of Public Works for the Village. a. He explained that this ordinance is so that the Village can be in compliance with the Illinois Prevailing Wage Act, which requires that a contractor or subcontractor pay laborers, workers, and mechanics employed on public works projects no less than the general prevailing rate of wages as established by the Village. The term "public works" is defined by the Act to mean all fixed works constructed by any public body or paid for wholly or in part out of public funds. Each June, the Village is required to investigate and establish the prevailing rate of wages. b. Trustee Thill said that this ordinance adopts the prevailing wage rates established by the Illinois Department of Labor for Cook Count as the prevailing wage rates for public works projects in Morton Grove. c. There was no further discussion on Ordinance 12-23. As this is a first reading, no action will be taken this evening. 6 Minutes of June 10,2013 Board Meetin. XI. TRUSTEES' REPORTS (continued) E. Trustee Thill: (continued) 2. Next, Trustee Thill presented Resolution 13-38, Authorizing the Sale of Surplus Personal Property Owned by the Village of Morton Grove. a. He explained that the Public Works Department annually reviews vehicle and equipment conditions for all Village departments, after which, some of the equipment is determined to be no longer useful for a variety of reasons, including the cost of maintenance, the age, replacement schedule, or no longer used. The Village plans to sell this surplus property through the Northwest Municipal Conference Auction, located in Bolingbrook, Illinois. b. Trustee Thill moved to approve Resolution 13-38, seconded by Trustee Grear. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear eye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron eye Tr. Thill ave Tr. Toth absent 3. Trustee Thill next brought forward Resolution 13-39, Authorizing the Execution of a Contract With Insituform Technologies, Inc. For the 2013 Sewer Lining Program. a. He explained that the Village's sewer lining program is necessary to maintain the Village's sewer system. The program for 2013 includes the repair of a sanitary sewer on Maple Avenue from Washington Street to Merrill Avenue; Marion Avenue from Emerson Street to Beckwith Road; and Wilson Avenue from Harlem to Marion. b. Trustee Thill moved, seconded by Trustee Pietron, to approve Resolution 13-39. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron ave Tr. Thill aye Tr. Toth absent c. Trustee Thill clarified with Public Works Director Andy DeMonte that this contract was bid through the Local Government Public Improvements Consortium for Sewer Lining Improve- ments. 4. Trustee Thill next presented Resolution 13-40, Authorization to Amend the Village of Morton Grove Public Works 2013 Budget. a. He explained that the budget needs to be amended in order to carry over unused funds from the 2012 budget into the 2013 budget. Trustee Thill said that the 2012 Budget(approved in December 2011) included the approval for the purchase of new equipment for the street and water departments. The equipment was ordered, with an expected delivery date of December 2012. However, delivery and billing for three pieces of equipment is still pending. Normally funds would have been carried over from the 2012 budget to the 2013 budget to cover this; unfortunately, the 2013 budget was prepared and approved before the Village realized delivery and billing would not occur until the first half of 2013. The amount to be carried over is $255,576. 7 Minutes of June 10.2013 Board Meeting XI. TRUSTEES' REPORTS (continued) E. Trustee Thill: (continued) b. Trustee Thill moved to approve Resolution 13-40, seconded by Trustee Pietron. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron aye Tr. Thill aye Tr. Toth absent 5. Trustee Thill then presented Resolution 13-33, Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County. He explained that Morton Grove, as a member of the Solid Waste Agency of Northern Cook County (SWANCC) is entitled to representation on SWANCC's Board of Directors. Each year the Village appoints a Director and Alternate Director(s) to SWANCC to represent the Village's interests. Resolution 13-33 names Trustee John Thill as the Village's Director and Trustee John Pietron and Village Administrator Ryan Home as its Alternate Directors. Trustee Thill moved, seconded by Trustee Kalogerakos, to approve Resolution 13-33. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron ays Tr. Thill Lye Tr. Toth absent 6. Lastly, Trustee Thill presented Resolution 13-35, Authorizing the Appointment of Delegates to the Intergovernmental Personnel Benefit Cooperative. He explained that the Village has been a member of the Intergovernmental Personnel Benefit Cooperative (IPBC) for several years. Delegates are needed to represent the Village in IPBC matters. This resolution designates Village Administrator Ryan Home and Finance Director/ Treasurer Remy Navarrete as the Village's representatives. Trustee Thill moved to approve Resolution 13-35, seconded by Trustee Kalogerakos. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron aye Tr. Thill aye Tr. Toth absent F. Trustee Toth: Trustee Toth was absent—no report. XII. OTHER BUSINESS NONE 8 Minutes of June 10,2013 Board Meetin XIII. WARRANTS In Trustee Toth's absence, Trustee Thill presented two sets of Warrants: 1 Y Warrants for May 27, 2013 in the amount of$840,858.77 Trustee Thill moved to approve the Warrants for May 27, 2013, seconded by Trustee Grear. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear Aye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron aye Tr. Thill aye Tr. Toth absent 2. ➢ Warrants for June 10, 2013 in the amount of$201,875.01. Trustee Thill moved to approve the Warrants for June 10, 2013, seconded by Trustee Pietron. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear lye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron aye Tr. Thill acre_ Tr. Toth absent XIV. RESIDENTS' COMMENTS 1. Anthony Kramer addressed the Board re the issue of flooding in the Emerson-Capri Lane area. He said he has spoke with Public Works Director Andy DeMonte as well as Joe Dahm, .__ and said the area desperately needs a separated sewer system. Mr. DeMonte had said that there had been plans drawn up to do this project, but the Village had been unable to get it funded. Mr. Kramer said it's probably a $4 million dollar project now, but he urged the Board to find the money to help this neighborhood out. More floods are coming and each time, they get worse. Mayor DiMaria said that the Village is doing what it can. Trustee Thill asked about the plan for the separated system. Mr. DeMonte said it was an old engineering study done in 1986 to put storm sewers in that area. 2. Devin Winkler wanted to thank the Board for all the time they give to the Village; time that's taken away from their families. To thank them, she presented each with a beautifully- decorated cupcake. Mayor DiMaria said that he was aware that Devin was turning 15 later this week and to celebrate, she had decided to perform 15 random acts of kindness...and this was one of them! 3. Georgianne Brunner made an appeal asking for volunteers to help out during the four-day Morton Grove Days festival. She noted that there will be great entertainment, wonderful food, activities for kids, a terrific carnival, and a spectacular parade, but the Morton Grove Days Commission can only do it because of help from the residents! She said volunteers can work for just a couple of hours one day up to several hours all four days. Anyone interested in volunteering can contact her at 847-967-0725 or by emailing her at modays(ahomail.com. 9 Minutes of June 10.2013 Board Meeting XIV. RESIDENTS' COMMENTS (continued) Mrs. Brunner said that mega-bracelets for the carnival, which are good for all four days of the event, will be sold for$50 at Village Hall or at Prairie View Center. They will be sold at the festival for$60 each. She encouraged everyone to come out and enjoy all that this year's Fourth of July festivities have to offer! Trustee Grear thanked Mrs. Brunner and everyone else who works so hard for this event. Mayor DiMaria commended the new Village Board members for doing a great job at their first meeting. XV. ADJOURNMENT/EXECUTIVE SESSION Trustee Kalogerakos moved to adjourn the Meeting. Trustee Thill seconded the motion. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus absent Tr. Pietron aye Tr. Thi11 me Tr. Toth absent The meeting adjourned at 7:43 p.m. PASSED this 24th day of June, 2013. S /4 Trustee Grear 0 Trustee Kalogerakos it Trustee Marcus ;, Trustee Pietron A. Trustee Thill IN Trustee Toth APPROVED by me this 24th day of June, 2013. Daniel P. DiMaria,Village President Board of Trustees, Morton Grove, Illinois APPROV an FILED in my office this 25th day of June, 2013. Edilberto Ramos, Village Clerk Village of Morton Grove, Cook County, Illinois `. Minutes by Teresa Cousar 10