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HomeMy WebLinkAbout2013-05-29 Special Meeting Minutes qg e\Pr Village of Morton grove MINUTES OF THE MAY 29, 2013, SPECIAL MEETING OF THE BOARD OF TRUSTEES RICHARD T. FLICKINGER MUNICIPAL CENTER 6101 CAPULINA AVENUE MORTON GROVE, ILLINOIS 60053 Pursuant to proper notice in accordance with the Open Meetings Act, the special meeting was called to order at 5:02 pm by Mayor Daniel P. DiMaria who led the assemblage in the pledge of allegiance. Clerk Ed Ramos called the roll. In attendance were: Elected Officials: Mayor Daniel P. DiMaria, Trustees Bill Grear, Tony S. Kalogerakos, Sheldon Marcus. John Pietron, John Thill. and Maria Toth Absent: None Village Staff: Village Administrator Ryan J. Horne. Corporation Counsel Teresa Hoffman Liston. Assistant to the Village Administrator Peter Falcone. Police Chief Mark Erickson, Building Commissioner Bill `-' Porter, Fire Chief Tom Friel. Public Works Director Andy DeMonte. Village Engineer Chris Tomich, Finance Director/Treasurer Remy Navarrete. IT Director Boyle Wong Also Present: Members of the public and press Plan Commission Chairperson Ron Farkas gave a report regarding Plan Commission Case No PC13-03. This case was heard at the Plan Commission public hearing held on May 20, 2013. Village Staff had recommended an ordinance change to the Unified Development Code to modify the way the Village calculates requirements for off-street parking. The revised code would apply a formula when multiple businesses share a parking lot. The formula is based on the type of business, and any peak hours of usage. Formulas that result in a fraction are rounded down if they are less than a half a percent or rounded up if they are more. The purpose of the ordinance is to be business friendly. The Plan Commission has recommended passage of this code modification by a vote of 5 to 1. Chairperson Farkas voted against this recommendation because he wanted to see the application. and thought the ordinance. as written, was too complicated. A general discussion ensued. Trustee Grear then move to accept the Plan Commission's recommendations. The motion was seconded by Trustee Thill and approved unanimously pursuant to a voice vote. Trustee Toth introduced Ordinance 13-04. which approves the modifications to the Unified Development Code as requested in PC 13-03. It was noted this was a first read for this document. Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053-2985 Tel: (847) 965-4100 Fax: (847) 965-4162 �O Ree% ILL;raper Trustee Toth then introduced Ordinance 13-05 approving the issuance of an installment sale note and bonds for the purchase of 8300 Lehigh Ave. Staff requested the second reading of this ordinance be waved, as the closing for the property was set for May 30. Trustee Toth moved to waive the first reading, the motion was seconded by Trustee Grear and approved with Trustee Toth voting no and Trustees Grear, Kalogerakos, Marcus, Pietron and Thill voting yes. Trustee Toth then moved to approve ordinance 13-05. The motion was seconded by Trustee Grear. Trustee Pietron then asked several questions regarding the structure of the bond. A general discussion ensued. Clerk Ramos then called the roll, and the motion was passed unanimously. Village Administrator Ryan J. Horne then began a presentation for the newly elected trustees. He stressed the importance of open communication and suggested whenever trustees had an issue or concern that they should speak directly with the Village Administrator. This method of communication would allow the Village Administrator to be aware of all of their concerns and address them effectively. He noted the relationship between the Village Administrator and Village Board should be based on trust, confidence, and respect. Fire Chief Tom Friel give a brief history of the Fire Department which was founded in 1904 as a volunteer fire company. The department became a professional full-time agency in 1965. Currently, the department is run by a chief, captain, two full-time administrative personnel. and a part-time civilian fire safety inspector. The department has three district chiefs, six lieutenants. and 30 sworn firefighters, most of whom are also paramedics. One of the Villages' fire engines needs to be replaced. The Village will continue its cooperation with neighboring Fire Departments. The Chief informed the Board the Illinois State Fire Marshal may be implementing safety codes which will include more stringent requirements for sprinklers. The Village receives $500,000 annual revenue from ambulance fees and $190,000 in annual fire alarm fees. Chief Erickson then provided on overview of the Police Department. The department is divided into three divisions: field, service support, and administration. The department also participates in numerous local intergovernmental task forces where resources, training, and expertise are shared and used effectively. Chief Erickson noted the department has approximately 60,000 contacts per year with citizens. Approximately two people are arrested every day for misdemeanors, and annually the department writes 8,000 local ordinance and 4,500 traffic citations. Recently, the village's dispatch operations were moved to Glenview resulting in a savings of approximately$400.000-$500,000 annually. The department is in need of additional space. A space needs study has recently been completed. The department currently has 45 sworn officers and 16 civilian employees. Nancy Radzevich then gave an overview of the Village's zoning administration and community development procedures. Her job includes interpreting the Village's zoning ordinances which includes reviewing all zoning permit applications, and research proposed amendments to the Village's Unified Development Code. Ms Radzevich also administrates the Village's sign code program and is the liaison employee for Plan Commission cases and the Economic Development Commission. She then provided an overview of the Village's economic development process. She noted the Village wanted to be business friendly and proactive when it came to economic development. Over the next 12 to 24 months the Villages will look toward updating its marketing program, targeting business retention and recruitment, and take steps to revitalize and redevelop the Village's commercial areas. Captain Bill Porter then gave an overview of the Building Department. He noted many of his functions overlap Community and Economic Development Department and he works well with Nancy Radzevich. He explained the organizational structure of the Building Department which included outsourcing of plan review and inspectional services. property maintenance division, permit division, and public safety. He then provided an introduction to his staff members and gave a brief explanation of their responsibilities. Boyle Wong then provided an explanation of the Village's Information Technology programs and Resource. Information technology is designed to give the Village the tools it needs to get the work done.. and to make sure these tools are maintained effectively. His challenges include meeting user expectations and needs especially with respect to modernizing the Village's technology for mobile applications, and to review network resources. In many ways, Mr. Wong stated the Village was outgrowing its resources. He also noted the Village had improved its media communications from its website. Facebook, e-news letter, cable TV, and YouTube. Mr. Home then stated given the late hour, he recommended the orientation be continued to June 10, 2013. Trustee Kalogerakos moved to adjourn the meeting to 6:00 pm on June 10, 2013. The motion was seconded by Trustee Thill and approved unanimously pursuant to a voice vote at 6:59 pm I;\ C Minutes by: Ed Ramos, Village Clerk