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HomeMy WebLinkAbout2013-03-11 Board Minutes MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER MARCH 11, 2013 CALL TO ORDER I & Village Clerk Tony Kalogerakos called the meeting to order at 7:00 p.m. in the absence of IL Village President Dan Staackmann and led the assemblage in the Pledge of Allegiance. Clerk Kalogerakos then explained that Mayor Staackmann had had hand surgery earlier in the day. Discussion had been held during the Executive Session preceding the Board Meeting as to who should serve as President pro tern. Accordingly, Clerk Kalogerakos called for a motion naming Trustee Marcus as President pro tem. Trustee DiMaria so moved, seconded by Trustee Toth. Motion passed unanimously via voice vote. III. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. He noted that President pro-tem Marcus retains his ability as a trustee to vote on matters before the Board tonight. IV. APPROVAL OF MINUTES Regarding the Minutes of the February 25, 2013 Regular Board Meeting, Trustee DiMaria moved, seconded by Trustee Toth, to accept the Minutes as presented. Motion passed unanimously via voice vote. V. SPECIAL REPORTS Presentation to Grant Gilbert in Recognition of his Assistance in Obtaining Grant Funding for the Tree Planting Program a. President pro-tem Marcus, as liaison to the Natural Resources Commission,joined Mr. Gilbert and Public Works Director Andy DeMonte and Bill Burns, the Village arborist, at the podium. b. Mr. DeMonte explained that the Public Works Department wanted to recognize a volunteer who has made a significant contribution to Morton Grove, Grant Gilbert. Mr. Gilbert was appointed to the Natural Resources Commission in July of 2008 and currently serves as its chair. In 2011, Public Works did not have funding for tree replacement, but Mr. Gilbert arranged for a donation of 58 trees of varying species which were then planted throughout the Village. Minutes of March 11,2013 Board Meetin. V. SPECIAL REPORTS (continued) c. In 2012, Mr. Gilbert arranged for an additional 32 trees to be donated to the Village. Also in 2012, he also advised and assisted staff with grant applications, and the Village was successful in obtaining a grant from the Great Lakes Restoration Initiative for$10,000. Those funds were used for planting trees lost to the Emerald Ash Borer. Mr. Gilbert is assisting staff again this year for additional grant requests. d. Mr. DeMonte said that, because of Mr. Gilbert's efforts, 165 trees have been planted in Morton Grove, so to recognize his hard work and dedication, the Public Works Department presented Mr. Gilbert with a plaque. e. Mr. Gilbert thanked the Village and said it's been a pleasure in terms of trees and natural resources. He also thanked his colleagues on the Natural Resources Commission. He said that Morton Grove has"Grove" in its name and a tree as its symbol. He acknowledged that grant funds and donations are important, but are only a small part of what the Village could be doing to protect its trees and property values. He said that last year, the Natural Resources Commission, working with Village staff and the Public Works Department, crafted a permitting process for the removal of large trees. The vote was close but the legislation did not pass. Our neighboring communities have permits in place to deal with the negative economic and safety issues that the unsupervised removal of large trees causes. Morton Grove still needs to address this issue. f. He thanked the Board for the recognition and said he and the members of the Natural Resources Commission, several of whom were present. He said he and his fellow Commissioners look forward to working together with the Village again to come up with a permitting process, so that Morton Grove can live up to its name. g. Mayor pro-tern Marcus thanked the Public Works Department and Mr. Gilbert, and pointed out that the Natural Resources Commission is just one of the Village's many volunteer commissions that people can choose to get involved with. He said if any resident is interested in joining the Natural Resources or any other Village commission, they should contact the Mayor's office for more information. VI. PUBLIC HEARINGS NONE VII. RESIDENTS' COMMENTS (Agenda Items Only) NONE VIII. PRESIDENT'S REPORT 1. Mayor pro-tern Marcus asked for the Board's concurrence to appoint Agnes Quinn to the Advisory Commission on Aging. Trustee Grear so moved, seconded by Trustee DiMaria. Motion passed unanimously via voice vote. 2 VIII. PRESIDENT'S REPORT (continued) Trustee Grear welcomed Mrs. Quinn to the Advisory Commission on Aging. 2. Next, Mayor pro-tem Marcus asked for a motion to concur with the establishment of the Recycling Ad Hoc Committee, to be comprised of Public Works Director Andy DeMonte, Bonnie Burnett (Health Department, retired), Lee Tamraz, who also serves on the Village's Traffic Safety Commission, and residents Tom Maddex and Judy Kochman. Trustee Toth moved to concur, seconded by Trustee Gomberg. Trustee DiMaria asked if this committee is set to a number of five, or can more people be involved? Village Administrator Ryan Home said that, at the last Board meeting, Mayor Staackmann had committed to establishing this committee to evaluate and determine the needs of the Village regarding recycling; it's a limited purpose committee, similar to the one established to evaluate bids for the waste hauling contract. The committee will make recommendations to the Village Board. Trustee Thill said it was his understanding that this committee was specifically created because of the controversy involving the waste transfer station, not the Village's overall recycling program—just this one component. Mr. Home thanked Trustee Thill for the clarification, and agreed that this committee was created to evaluate activities and uses that had been discussed in public meetings for the parcel of land at Austin and Lehigh. Mayor pro tern Marcus called for the vote. Motion passed unanimously via voice vote. 3. Next, Mayor pro tem Marcus proclaimed Saturday, March 23, 2013, from 8:30 p.m. to 9:30 p.m. as"Lights Out America—Earth Hour." He noted that it has been estimated that turning off non-essential lights for one hour could save as much as 15% of the energy consumed on an average Saturday night. He called upon all of Morton Grove's residents and businesses to participate, on a voluntary basis, by turning off all non-essential lights from 8:30 p.m. to 9:30 p.m. on Saturday, March 23rd IX. CLERK'S REPORT Clerk Kalogerakos announced that the Consolidated Municipal Election would be held on Tuesday, April 9, 2013. Early voting will take place at Niles Village Hall (at Oakton and Waukegan) beginning March 25"' and ending April 6th. Applications for an absentee ballot are available at Village Hall or on the Cook County website. Clerk Kalogerakos said that the completed absentee ballots must be postmarked by April 8'h. X. STAFF REPORTS A. Village Administrator: Village Administrator Ryan Home had no report. 3 Minutes of March 11,2013 Board Meetins X. STAFF REPORTS (continued) B. Corporation Counsel: Corporation Counsel Liston had no report. XI. TRUSTEES' REPORTS A. Trustee DiMaria: Trustee DiMaria had no report. B. Trustee Gombero: Trustee Gomberg presented Resolution 13-13, Authorizing the Purchase of Watchguard Digital In-Car Video Recording Systems for Police Vehicles From the Illinois State Bid Program, Contract#PSD-4017032. He explained that these will replace units purchased in 2008, which are now showing signs of age and deteriorating in reliability. The in-car video recorders document police activity and can be used for evidence collection, court testimony, and refuting claims of police misconduct, so reliability is critical. The three units will cost a total of$14,646. Trustee Gomberg moved to approve Resolution 13-13, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye C. Trustee Grear: Trustee Grear had no report. D. Trustee Marcus: 1. Trustee Marus presented Resolution 13-14, Authorizing the Annual Memorial Day Parade and Closure of Dempster Street. He explained that this resolution is required by the Illinois Department of Transportation for the closure of Dempster Street for the Memorial Day Parade, which is being held this year on Sunday, May 26, 2013, at 1:30 p.m. Trustee Marcus moved to approve Resolution 13-14, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye 4 Minutes of.March 11.2013-Board Meetin• XI. TRUSTEES' REPORTS (continued) D. Trustee Marcus: (continued) 2. Next, Trustee Marcus presented Resolution 13-15, Authorizing the Execution of a Contract With Denier, Inc. For the 2013 Crack Sealing Program. He explained that the Village has an annual program, depending on funding appropriations, to seal cracks on newly resurfaced asphalt streets and on concrete streets. This work can delay the onset of pavement deterioration if done at the appropriate time in the life of the pavement's surface, and can reduce the life cycle cost of maintaining a street. Trustee Marcus said that the Village has formed a cooperative procurement program with 14 other nearby municipalities to provide crack sealing services for a three year term, from 2013-2015. This program is administered by the Village of Glenview at no cost to Morton Grove. The contract was bid through a public process and Denler, Inc. of Mokena, Illinois, was determined to be the lowest responsible bidder. The proposed price for the work to be com- pleted in Morton Grove is $70,210, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. The Village has budgeted $100,000 for this work. Trustee Marcus moved to approve Resolution 13-15, seconded by Trustee Gomberg. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth ate E. Trustee Thill: Trustee Thill had no report. F. Trustee Toth: 1. Trustee Toth had no formal report, but announced that the Advisory Commission on Aging is co-sponsoring, with the North Shore Senior Center, a series of presentations open to the public. On March 12, the presentation "Home Safe Home' will be offered at the Civic Center from noon to 1:00 p.m. In April, the presentation is titled "Self Defense for Seniors." All are encouraged to attend. 2. Trustee Toth thanked Mrs. Quinn for volunteering to serve on the Advisory Commission on Aging and noted that there were still openings on that commission. Anyone interested should send their resume to the Mayor's office. 5 Minutes of March 11.2013 Board Meetin• XII. OTHER BUSINESS Trustee Thill offered a suggestion that the Board should consider taking the revenue coming in from video poker and red-light cameras and setting it aside to put toward police and fire pensions at the end of the calendar. Funding the pensions is an obligation of the Village and Trustee Thill felt that this would be a good thing for the Village to do. Mayor pro tern Marcus directed Mr. Home to come back to the Board with a recommendation. XI I I. WARRANTS Trustee Toth presented the Warrants for March 11, 2013 in the amount of$593,676.84. She moved to approve the Warrants, seconded by Trustee Thill. There was no discussion on the Warrants. Motion passed: 5 ayes, 0 nays, 1 abstain. Tr. DiMaria abstain Tr. Gomberg ae Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye XIV. RESIDENTS' COMMENTS NONE XV. ADJOURNMENT/EXECUTIVE SESSION Trustee Toth moved to adjourn the Meeting. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg Aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth gyg The meeting adjourned at 7:23 p.m. 6 Minutes of March 11.2013 Board Meeting PASSED this 25th day of March, 2013. nyv Trustee DiMaria Trustee Gomberg ti a 1 Cn 7 Trustee Grear /4',%C Trustee Marcus hG ii7v Trustee Thill Trustee Toth APPr by this th ay of March, 2013. Daniel J. Staackmann,Village President Board of Trustees, Morton Grove, Illinois i APPROVED and FILED in my office this 26th day of March, 2013. Tony S. Kalogerakos, Village Clerk Village of Morton Grove, Cook County. Illinois Minutes by Teresa Cousar 7