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HomeMy WebLinkAbout2013-09-23 Agenda.. • �' s . 1. Call to Order 2. Pledge of Allegiance 3, Roll Call 4. 5. 6. 7. 8. a Approval of Minutes — Special Meeting of September 9, 2013 Regular Meeting of September 9, 2013 Special Reports a. Swearing in of New Firefighter/Paramedic Joseph Keenan, Fire Lieutenant 'Dan Gallagher, and District Chief Mike Mitchell by Fire and Police Commission Chairperson Mike Simkins Public Hearings Residents' Comments (agenda items only) President's Report — Administration, Northwest Municipal Conference, Council of Mayors, Strategic Plan, Comprehensive Plan a. Proclamation -Fire Prevention Week, October 6 — 12, 2013 b. Administrative Probationary Appointment for Building Commissioner C. Commission/Board /Committee appointments /reappointments are requested as 'follows: Economic Development Commission Sandy Sweilem d. Mayoral Update Clerk's Report— Community Relations Commission Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 Recycled Pape; 10. Staff Reports a. Village Administrator 1) Announcement — The Village Board of Trustees will hold a Special Meeting on October 7, 2013; the Regular Meeting for October 14, 2013, has been cancelled. 2) Miscellaneous Reports and Updates Corporation Counsel 11. Reports by Trustees a. Trustee Grear —T'ire Department, Emergency Management Agency, RED Center, Fire and Police Commission, Community and Economic Development Department, Economic Development, Chamber of Commerce (Trustee I:alogerakos) b. Vacant — Police Department, Legal, Plan Comm ission/ZoningBoard ofAppeals, NIPSTA Fire and Police Commission (Trustee Grear) c. Trustee Marcus — Advisory Commission on Aging, Family and Senior Services Department, Finance Advisory Commission, Condominium Association (Trustee Toth) d. Trustee Pietron — Appearance Commission, Building Department, Real Estate Committee, IT Communications (Trustee Thill) 1) Resolution 13 -58 (Introduced September 23, 2013) Authorizing a Contractual Agreement with BS &A Software for the License, Implementation, and Maintenance Support for Building Permit Software Trustee Thill — Public Titorks Department, Solid Waste Agency of Northern Cook County, Traffic Safely Commission, Waukegan Road TIF, Lehigh/Ferris TIF, Dempster Street Corridor Plan (Trustee Pietron) 1) Resolution 13 -54 (Introduced September 23, 2013) Authorizing the Execution of a Contract with Standard Industrial and Auto Equipment, Inc. for the 2013 In- Ground Dual Post Vehicle Hoist Replacement Project 2) Resolution 13 -55 (Introduced September 23, 2013) Authorizing the Execution of a Contract with Hayes Mechanical for the Maintenance of Heating and Air Conditioning Equipment 3} Resolution 13 -56 (Introduced September 23, 2013) Authorizing the Purchase of 2,500 Tons of Roadway Salt 4) Resolution 13 -57 (Introduced September 23, 2013) Authorizing the Annual Veterans Day Parade Trustee Toth — Finance Department, Capital Projects, Environmental Health, Natural Resource Commission (Trustee Marcus) 12. Other Business 13. Presentation of Warrants: $646,255.37 14. Residents' Comments 15. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate 16. Adjournment -To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who have questions regarding the accessibility ofthese facilities, are requested to contact Susan or Marlene (847/470 -5220) promptly to allow the Village to make reasonable accommodations. s MINUTES OF THE SEPTEMBER 9, 2013, SPECIAL MEETING OF THE BOARD OF TRUSTEES RICHARD T. FLICKINGER MUNICIPAL CENTER 6101 CAPULINA AVENUE MORTON GROVE, ILLINOIS 60053 Pursuant to proper notice in accordance with the Open Meetings Act, the special meeting was called to order at 6:00 pm by Mayor Daniel P. DiMaria who led the assemblage in the pledge of allegiance. Cleric Ed Ramos called the roll. In attendance were: Elected Officials: Mayor Daniel P. DiMaria, Trustees Bill Grear, Tony S. Kalogerakos, Sheldon Marcus (arrived late at 6:04 pm), John Pietron, John Thill, Maria Toth, and Clerk Ed Ramos Absent: None Village Staff: Village Administrator Ryan J. Horne, Corporation Counsel Teresa Hoffman Liston, Community and Economic Development Director Nancy Radzevich Also Present: None Mayor DiMaria stated the topics of the meeting were to discuss pending litigation, personnel matters, labor negotiations, real estate, and review of executive session minutes. These topics are appropriate for Executive Session. Trustee Kalogerakos moved to adjourn to Executive Session to discuss real estate, pending litigation, personnel, and collective bargaining. The motion was seconded by Trustee Toth and approved unanimously pursuant to a roll call vote at 6:02 pm. At the close of the Executive Session, Trustee Toth moved to adjourn the Special Meeting. The motion was seconded by Trustee Marcus and approved unanimously pursuant to a voice vote at 6:52 pm. Minutes by: Ed Ramos, Village Clerk Richard T. Flickinger Municipal Center 6101 Capulma Avenue • Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 CALL TO ORDER I & Village President Dan DiMaria called the meeting to order at 7:00 p.m. and led the II, assemblage in the Pledge of Allegiance. He then directed the Clerk to call the roll. III. Village Clerk Ed Ramos called the roll. Present were: Trustees Bill Grear, Tony Kalogerakos, Shel Marcus, John Pietron, John Thill, and Maria Toth. lv APPROVAL OF MINUTES Regarding the Minutes of the August 12, 2013 Regular Board Meeting, Trustee Toth moved, seconded by Trustee Kalogerakos, to accept the Minutes as presented. Motion passed unanimously via voice vote. V. SPECIAL REPORTS NONE VI. PUBLIC HEARINGS NONE VII. RESIDENTS' COMMENTS (Agenda Items Only) NONE VIII. 1. Proclamations wfls - a. Mayor DiMaria proclaimed the week of September 17 -23, 2013 as "Constitution Week" in the Village of Morton Grove. He urged all residents to reaffirm the ideals of the framers of the Constitution by protecting the freedoms guaranteed to all and remembering that lost rights may never be regained. NONNI Pietron moved to concur with these appointments, seconded by Trustee Thill. Wlinutes of September 9,2613 Board mee8nw. Vlll. PRESIDENT'S REPORT (continued) b. Mayor DiMaria also proclaimed the week of September 9 through September 13 as "Chamber of Commerce Week." He noted that this year marks the 98" anniversary of the Illinois Association of Chamber of Commerce Executives and congratulated Morton Grove's Chamber on its contributions to the community. 2. Commission Appointments /Reappointments a. Mayor DiMaria noted that he would be asking for the Board's concurrence this evening on several appointments and reappointments to various Commissions. First, though, he stated that Dee Gotta of the Appearance Commission had notified him that she was going to be moving out of the Village. She was requesting permission to stay on the Commission until the end of the year. Mayor DiMaria asked for a motion to approve Commissioner Gotta's request, and further, to appoint Paul Minx to her seat once she has left. Trustee Thill so moved, seconded by Trustee Marcus. Motion passed unanimously via voice vote. b. Mayor DiMaria then asked for the Board's concurrence with several appointments and reappointments as follows: • Terri Cousar to the Community Relations Commission • Joe Brunner to the Finance Advisory Commission • Raoul Smoczynski to the Board of Environmental Health • Saba Khan to the Plan Commission /Zoning Board. Trustee Pietron moved to concur with these appointments, seconded by Trustee Thill. Motion passed unanimously via voice vote. Strategic Plan Committee Appointments Next, Mayor DiMaria asked for the Board's concurrence to appoint the following residents to a new Strategic Plan Committee. This is an exciting new initiative for the Village. These people share a vision for Morton Grove and understand what it takes to move Morton Grove forward. • Ed Gabriel • Keith White (Chairman) • Jeanine Como • Eileen Hanford • Tony Hofeld • Brenda Glenn (representing the MG Public Library) • Betty Fergus (representing the MG Park District) Mayor DiMana noted the importance of having other taxing bodies represented on this Committee. Trustee Greer moved to accept these individuals to serve on the Strategic Plan Committee, seconded by Trustee Thill. Motion passed unanimously via voice vote. :Minutes Of 9e teniber9,=311oarttMeet VIII. PRESIDENT'S REPORT (continued) 4. Presentation for Retiring District Fire Chief Robert Hohs Mayor DiMaria said that this is a happy, yet sad, occasion for the Village. He said that the Hohs family has been serving Morton Grove in various capacities since 1948. District Chief Hohs' uncle Dick was a volunteer fireman for many years and later became a Village Trustee, then Village President, Now District Chief Bob Hohs is retiring. Mayor DiMaria said that Bob began working for the Village in 1979 when the Village Board decided to initiate ambulance service on the west side of town. He has served as a Firefighter, Firefighter /Paramedic, Engineer, Lieutenant, District Chief, and is well known for his sense of humor. Chief Friel noted that Bob came to the Fire Department in 1979, when the Board had a vision to support something new — paramedics. Morton Grove was one of the first five municipalities in the State of Illinois to graduate paramedics. Bob was part of a crew of six hired to work in Station 5 on the west side; now he's the last of those to retire. His love for the Village and love for the Fire Department made him a valuable part of the Fire Department, and he will be missed both emotionally and administratively. When asked to comment, Bob said, "It's been a great run...34.5 years, I love you guys." Mayor DiMana then presented Bob with a "key to the city" and told him he'd be welcome to come back whenever he wanted. He told Bob to enjoy his retirement. Trustee Grear, liaison to the Fire Department, added that he'll miss Bob both personally and professionally. 5. 9/11 Remembrance Mayor DiMaria asked for a moment of silence to commemorate the events of September 11, 2001, and to honor all the first responders who lost their lives in that tragedy. 6. Liquor Control Commission Parental Responsibility Campaign Laura Murphy of the State of Illinois Liquor Commission stated that her presentation would be short due to the warmth of the evening. She noted that the State spends $2.9 billion on costs related to underage drinking. This is a new campaign which basically says that parents are the most important factor in determining children's behaviors and decisions. The campaign encourages parents to talk to their children about the dangers and consequences of underage drinking. Studies show that, in the State of Illinois overall, 38.5% of all 8`h graders drink. The percentage is higher is suburbs and more affluent communities. Ms. Murphy said that she will come to any event to give this presentation, to underscore its importance and to get the word out. It won't cost anything because it's paid for by a Federal grant. She said letters will be going out to all the schools about this campaign, and urged people to visit the website wrw_dc;rrfbeg,nrrv. corn. Mayor DiMaria said the Village would post this information on its website as well. Minutes of Se tember 9,2013 Board Meetin VIII, PRESIDENT'S REPORT (continued) Miscellaneous Reports and Updates Mayor DiMaria said that he and staff met today with the Director of the Illinois Environmental Protection Agency, who came to Village Hall to discuss loans and grants for local storm water projects. He wanted the residents to know that the Village is sensitive to the storm water issues and is being proactive when it comes to trying to resolve them. IX. Clerk Ramos had no formal report. X. A. Village Administrator: XI. CLERK'S REPORT STAFF REPORTS Village Administrator Ryan Horne noted that, on September 61h, he had attended the O'Hare Noise Compatibility Commission meeting. Morton Grove was approved to become the 5152 member of this commission. The Commission provides an avenue for residents impacted by O'Hare noise to register their complaints and concerns. Corporation Counsel: Corporation Counsel Liston had no report. A. Trustee Grear: TRUSTEES' REPORTS Trustee Grear had no formal report, but noted that this is Trustee Kalogerakos' last meeting. He said he'd learned a lot from him and wished him well, adding that he'd be missed. B. Trustee Kalogerakos: Trustee Kalogerakos presented Resolution 13 -52, Authorizing the Collective Bargaining Agreement Reached Between the Village of Morton Grove and the Fraternal Order of Police, Lodge #135, for January 1, 2011 Through December 31, 2103. He explained that the Union and the Village negotiating teams have entered into an agreement for a two year extension of the Collective Bargaining Agreement originally entered into on March 8, 1989. This agreement will establish compensation and benefit adjustments and clarify labor management issues between the Village and all police officers. Mlnutes cf9eatember9,2A13 Board Meet{ru,# XI. TRUSTEES' REPORTS (continued) B. Trustee Kalogerakos: (continued) Trustee Kalogerakos moved to approve Resolution 13 -52, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. Grear acre Tr. Kalogerakos aye Tr, Marcus afire Tr. Pietron aae Tr. Thill aye Tr. Toth acre Trustee Marcus wanted to publicly thank everyone involved, particularly Corporation Counsel, for their hard work on this Agreement. Next, as Trustee Grear had mentioned, Trustee Kalogerakos read a statement indicating that this is his last Board meeting as a Village Trustee. His resignation is effective this evening. He said he must resign because he's bought a home outside of the Village. Trustee Kalogerakos said he was privileged and honored to serve Morton Grove as Village Clerk and Village Trus- tee. He said he has always believed that local government is as important, if not more so, than State and Federal government. He added that living in Morton Grove has been great. He said he'd be geographically closer now to Village Hall, even though he'll be in another town, and said that he'd always be just a phone call away. He said he was confident that Mayor DiMaria and the Board would find a suitable replacement for him. a. Mayor DiMaria presented Trustee Kalogerakos with an inscribed clock, in recognition of his dedicated service to the Village from April of 2009 to September of 2013, from the Board and the grateful citizens of Morton Grove. Trustee Marcus said that Trustee Kalogerakos had been a great candidate for Village Clerk because of his knowledge and experience, and did an excellent job after he was elected to that position. He's been a great Trustee, too. Trustee Marcus said the Village was blessed to have a person of Tony's caliber in public office. He said that Tony is a wonderful family man and the Board will miss him. Trustee Marcus thanked Tony for all his time and efforts, and told him that he has been an asset to the Village and a good friend. c. Clerk Ramos noted that Tony was a tough act to fallow, but he planned to stay in close contact with him. He wished Tony all the best. d. Trustee Pietron said he'd only worked with Tony for a short while but has found him to be a man of his word, hard - working, dedicated to his family, and a man of very strong values. He said it's truly a loss for Morton Grove for Tony to leave the Board. He, too, wished Tony all the best. e. Trustee Thill said that he's noticed that when Tony walks into a room, people light up. He has that effect on people. It's one of his strong points. He said that Tony was a big influence on the Village in a short amount of time, and said that he'd miss Tony very much. f. Trustee Toth said this is a difficult night for her. She said that Tony has served the Village with grace and intelligence. She thanked him for stepping up and doing so, and said he was a kind and thoughtful man. Those qualities have served and will continue to serve him well. She said it's going to be really hard not having him on the Board. Minutes of Se 0q*r9,.2013 $oaN tlgeetin "' XI. B. TRUSTEES' REPORTS (continued) Trustee Kalogerakos: g. Corporation Counsel Liston said she's appreciated Tony and would miss him. But Administrative Secretaries Sue Lattanzi and Marlene Kramaric will miss him even more. Ms. Liston said that Tony has been a "rock" for them, especially In dealing with the State Board of Elections, which can be a challenge. He will be missed. h. Mayor DiMaria told Tony that he exemplifies what a family man is all about and said he's going to be a wonderful father. Two words come to mind for Tony: Quality and Class. C. Trustee Marcus: Trustee Marcus had no formal report, but as the liaison to the Advisory Commission on Aging, he attended the Farmers Market at that Commission's table along with representatives from the North Shore Senior Center. There are a myriad of events and programs that take place at the American Legion Memorial Civic Center, thanks to North Shore Senior Center. He encouraged residents to check out the many programs designed for seniors, and to attend them. D. Trustee Pietron: Trustee Pietron had no formal report. E. Trustee Thill: Trustee Thill presented Resolution 13 -53, Authorizing the Execution of a Purchasing Agreement for a New John Deere 544K End Loader From West Side Tractor Sales Company. He explained that this equipment will be used for the maintenance and installation of water main, sewer pipes, valve assemblies, fire hydrants and any work on Village roadways and properties. The low bid price was $143,786, which includes a one -year 5,000 -hour extended warranty and trade. Trustee Thill moved to approve Resolution 13 -53, seconded by Trustee Kalogerakos. Trustee Pietron had several questions. He asked why the equipment was being replaced. Superintendent of Public Works Andy DeMonte responded that a 1998 Caterpillar, which has cost $43,000 in repairs over the last few years, was being traded in for the new John Deere End Loader. Trustee Pietron asked Mr. DeMonte if he was comfortable with the tipping loads (yes) and if the Village had looked at other manufacturers (yes, various front end loaders were brought in for demonstration, and Public Works personnel liked this model the best.) Mindws of Se *oer- 3,2013soartlMeiell '. XI. TRUSTEES' REPORTS (continued) E. Trustee Thill: (continued) Upon the vote, the motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Trustee Toth: Trustee Toth had no formal report, but announced that the Natural Resource Commission is partnering with the Morton Grove Historical Society and the Morton Grove Park District in accepting nominations for Champion and Heritage trees. Champion trees are the finest specimens of their kind, and Heritage trees are important landmarks that commemorate aspects of Morton Grove's past. Nomination forms can be found on the Village's website, at Village Hall, at the Historical Museum, or at the Park District, MI. OTHER BUSINESS Mayor DiMaria noted there is now a vacancy on the Village Board. Anyone interested in the Village Trustee position should contact him at Village Hall. being on October b. Trustee Grear noted that there would be a change in the Board Meeting schedule for the month of October. The Board will meet on October 7 instead of October 14 due to the Columbus Day holiday being on October 14. c. Trustee Thill noted that there will be an upcoming closure of Dempster Street at the Lehigh railroad tracks. Village Administrator Horne said that Dempster would be closed at the railroad tracks from October 5 through October 12. Detours would be in place. Xlli. WARRANTS Trustee Toth presented two Warrant Registers: first, the Warrants for August 26, 2013, in the amount of $664,118.47. She moved to approve the Warrants, seconded by Trustee Kalogerakos. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron acre Tr. Thill aye Tr. Toth aye Next, the Warrant Register for September 9, 2013, in the amount of $321,200.45. Trustee Toth moved to approve the Warrants, seconded by Trustee Kalogerakos. Trustee Toth had a question for Mr. DeMonte. L_ I .. Minutes of Se temberB 20f3:BoardMeetiu XIII_ WARRANTS (continued) She noted that, every month, the Village cuts checks for vehicle repairs— either police or Public Works vehicles. She wondered why the four mechanics on staff weren't handling these repairs. She said it seems that some repairs are done in -house and others are sent out. Since the Board is now getting into Budget discussions, she thought perhaps there could be some funds put toward sending the mechanics for additional training. Mr. DeMonte said that he wasn't sure what the particular repairs were, but would like to review them and get back to Trustee Toth. He pointed out typically, repairs are done in house, but noted that sometimes whether a repair can be done in -house or not is predicated on the type of equipment needed to facilitate the repair. Upon the vote, the motion passed: 6 ayes, D nays. Tr. Grear aye Tr. Kalogerakos acre Tr. Marcus acre Tr. Pietron aye Tr. Thill acre Tr. Toth aye XIV. RESIDENTS' COMMENTS Carol, 8517 Fernald, said she's lived in Morton Grove her whole life and at her current address for the past three years. She wanted to thank Officer Shannon McMillan for his help and cooperation with a problem she had. She said that, in mid -July, she was walking her dog from Fernald to Capulina to Georgiana. On Georgiana, two dogs came off a porch and attacked her dog so badly that he subsequently had to be put down. She'd had the dog for eight years and he was like a member of her family. She said she wanted this posted on the Village's website and put in the newspapers so people would know where to avoid walking their dogs. She said she found out after the fact that there had been nine dog attacks on Georgiana. Had she known that, she'd never have walked her dog down Georgiana. She also emphasized that dogs should be leashed and signs should be posted saying so. If dogs are not leashed, the owners should be ticketed and fined. Bonita L., who lives on Meade and Greenwood, asked why dirt and weeds have been planted on Dempster where the drive -thru bank used to be. Mayor DiMaria noted that the Park District had done that, not the Village. He said he was sure it was not intentional or permanent, but he would call the Park District tomorrow to investigate further. 3. Trustee Marcus wanted to thank the Village's administrative staff for their patience as the Village continues to try to resolve the air conditioning problems at Village Hall. A new compressor was put in, but a part subsequently failed. Staff has been working under very warm conditions, and he wanted to publicly acknowledge them. Mayor DiMaria agreed, adding that Village Hall might close early again tomorrow. . Minutes of Sm m1n;r So 2013 Board Meetin'. XV. ADJOURNMENT /EXECUTIVE SESSION Trustee Marcus moved to adjourn the Meeting. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Grear aave Tr. Kalogerakos Tr. Pietron aye Tr. Thill The meeting adjourned at 7:53 p.m. PASSED this 23rd day of September, 2013. Trustee Grear Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth APPROVED by me this 23rd day of September, 2013, Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois acre Tr. Marcus aye acre Tr. Toth acre APPROVED and FILED in my office this 24th day of September, 2013. Edilberto Ramos, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by Teresa Cousar 9 Sep 16 2013 13:26 HP LRSER.IET FAX September 16, 2013 p.2 President & Board of Trustees VILLAGE OF MORTON GROVE 6101 Capulina Ave. Marton Grove, IL 60053 ac accordance with directives issued by you, competitive examinations were conducted in accordance with 65 IL directives 5/10- 11 -19 of the Illinois Compiled Statutes, 2011 (Revised). The following person has qualified and is herewith appointed to a probationary status of Firefghter/Paranmdic in the Morton Grove Fire Department of the Village of Morton Grove, Illinois, pursuant to the Rules and Regulations of the Fire and Police Commission, effective on the date following his name. y�. Effective date of appointment is September 24, 2013, at the hour of 8:00 a.m., at which time he will reuort to District Chief Mike Mitchell. Formal swearing in will be conducted at the Village Board meeting on September 23, 2023, 7 :00 p.m., at the Village Council Chambers, Submitted by: r (Michael Simkins, Chairman Fire & Police Commission C: J. Keenan T. Friel, Fire Chief R. Home, Village Administrator Richard T, Flickinger Municipal Center 6101 Capulina Avenue • Marian Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (947) 965 -4162 JIM Sep 16 2013 13426 HP LRSERJET FAX September 16, 2013 President and Board of T rtlstecs Village of Morton Grove 6101 Capuliza Ave. Morton Grove, IL 60033 P, 1 4 rire and Police i A k n Direct Telephone $47/470-5226 Paz $47/965-7711 SUBJECT: Appointment to the Rank of Fire Lieutenant Pursuant to the Rules and Regulations of the Board of Fire and Police Commissioners of the Village of Morton Grove, as amended, and pursuant to the Illinois Revised State Statutes, as amended 65 ILCS 5/10- 21 -14, and reference to the former promotional register of eligibles for Lieutenant, dated 11- 05 -12, the following person who has previously been qualified and whose name appeared on the eligible promotional register is herewith appoinred Lieutenaxtt 9n the Fire Department of the Village of Morton Grove, Illinois, effective on the date following ivs name. DANIELJ. GALLAGHER Effective date of appointment— September 23, 2011 Swearing in ceremony to be held at the Village Board meeting of September 23, 2013, at 7:00 p.m. BY ORDER OF THE BOARD OF FIRE AND POLICE COMivIISSiONERS VILLAGE OF MORTON GROVE, ILLINOIS MICHAEL SIMKtNS, Chairman Fire & Police Commission Copy to: D. Gallagher Chief Friel R. Horne Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 coil ;e,,,.idrd :)Ip . Village of Morton Grove WHEREAS, the Village of Morton Grove is committed to ensuring the safety and security of all those living in and visiting our community; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, fire departments in the united States responded to 370,000 home fires, and home fires killed more than 2,500 people in 2011; and WHEREAS, cooking is the leading cause of home fires in the United States; and WHEREAS, residents should stay in the kitchen when frying food, keep a three -foot kid - free zone around cooking areas and keep anything that can catch fire away from stove tops; and WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, Morton Grove's first responders are dedicated to reduce the occurrence of home fires and fire injuries through prevention and protection; and WHEREAS, the 2013 Fire Prevention Week theme, "Prevent Kitchen Fires!" effectively serves to remind us to stay alert and use caution when cooking to reduce the risk of kitchen fires. THEREFORE, I Daniel P. DiMaria, Mayor of the Village of Morton Grove, do hereby proclaim. October 6 -12, 2013 as FIRE PREVENTION WEEK throughout this Village, and I urge all the people of Morton Grove to use safe cooking practices during Fire Prevention Week 2013 and throughout the year, and to support the many public safety activities and efforts of Morton Grove's fire and emergency services. Daniel P. DiMaria, Mayor Lez?islative Summary F Resolution 1.3 -58 AUTHORIZING A CONTRACTUAL AGREEMENT WITH BS&A SOFTWARE FOR THE LICENSE, IMPLEMENTATION, AND MAINTENANCE SUPPORT FOR BUILDING PERMIT SOFTWARE Introduced Objective: Purpose: Background: Programs, Departs or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recommend: First Reading: Special Consider or Requirements: Respectfully submitted September 23, 2013 To authorize a software license, implementation, and maintenance support agreement with BS &A Software for the use by the Building Department as well as other department interdependent on the building permit business process. To provide software and process tools to improve the management, business process workflow, and recordkeeping for the Building Department. The Village of Morton Grove in June 2013 developed a Request for Proposal (RFP) for Building Permit Software. In July 2013, the Village received responses from seven companies. After evaluating the proposals on the quality of their solution, the conformity to the RFP, and their cost structures, three vendors were invited for presentations and demonstrations. Furthermore, representatives from the Village met with nearby reference communities to see the software in practical use. Additional references were contacted to discuss the customer service experiences regarding each vendor. After subsequent presentations and group evaluations, the Information Technology Division is recommending the proposal by BS &A Software. Building Department and other departments interdependent on the building permit business process. Proposal cost is $40,405 for the application licensing, project management, implementation and training. The subsequent annual service and maintenance cost is $7,825. Funds from the Information Technology Division — Acct No. 022025 - 552170 and 022025- 552110. The Information Technology Division as part of their normal work activities will oversee and coordinate the management of this agreement. Approval as presented. Not required. None. 7 Ryan J."' ome, Village Administrator Prepared by: Reviewed by: Boyle Wong, Information Systems Manager Teresa Hoffman Liston, Corporation Counsel AUTHORIZING A CONTRACTUAL AGREEMENT WITH BS &A SOFTWARE FOR THE LICENSE, IMPLEMENTATION, AND MAINTENANCE SUPPORT FOR BUILDING PERMIT SOFTWARE WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove recognized the desire to utilize a software solution to improve the management, business process workflow, and recordkeeping for the Building Department; and WHEREAS, the Information Technology Division, in coordination with the Building Department, developed a Request for Proposal (RFP) for Building Software; and WHEREAS, a legal notice inviting vendors to submit proposals for Building Software was published in the Pioneer Press newspaper of June 13, 2013, as well as on the Village's website; and WHEREAS, on July 5. 2013, seven proposals were received and subsequently publicly opened and read in the Trustees Conference Room of the Richard T. Flickinger Municipal Center, 6101 Capulina Avenue, Morton Grove, Illinois; and WHEREAS, all proposals were evaluated on quality and completeness of solution, conformity to the REP, cost structure, and vendor qualifications; and WHEREAS, Village personnel participated in vendor presentations, demonstrations as well as site visits to local referenced communities; and WHEREAS, in consideration of the evaluation, the Information Technology Division recommend establishing an agreement with BS &A Software of Bath, Michigan for the licensing and implementation of Building Permit software for $40,405.00; and WHEREAS, funding for the above implementation is included in the 2013 Annual Budget in Account 022025 - 552170 and 022025 - 552110; and NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village President of the Village of Morton Grove is hereby authorized to execute, and the Village Clerk to attest to an agreement with BS &A Software, 14965 Abbey Lane, Bath, Michigan 48808 for Building Permit software and implementation. SECTION 3: The Village Administrator and /or his designees are hereby authorized to take all steps necessary to finalize negotiations for said agreement and implement its terms and conditions. SECTION 4: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 23`d day of September 2013 Trustee Trustee Trustee Trustee Trustee Trustee Grear Marcus Pietron Thill Toth APPROVED BY ME THIS 23`d DAY OF SEPTEMBER 2013 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED AND FILED in my office This 20' day of September 2013 Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 13 -54 AUTHORIZING THE EXECUTION OF A CONTRACT WITH STANDARD INDUSTRIAL & AUTO EQUIPMENT, INC. FOR THE 2013 IN- GROUND DUAL POST VEHICLE HOIST REPLACEMENT PROTECT Introduced: September 23, 2013 i Synopsis: To authorize the Village President to execute a contract with a company for the 2013 In- Ground Dual Post Vehicle Hoist Replacement Project. Purpose: Replace two vehicle hoists at the Public Works Department facility Background: The Public Works Department Fleet Maintenance Division uses vehicle hoists to lift vehicles off the garage floor to provide safe and efficient working conditions for vehicle maintenance. The garage includes two in- ground hoists and two above ground hoists. The in- ground hoists have exceeded their service life and need to be replaced. This contract was bid through a public process in which the contract was advertised and sealed bids were received. Nine bid packages were purchased or downloaded and two (2) bids were submitted (bid tabulation attached). Standard Industrial & Auto Equipment, Inc. of Hanover Park, Illinois was determined to be the lowest responsible bidder. Standard Industrial & Auto Equipment, Inc. The bid process conformed to the Village's purchasing requirements. This project is required to comply with the Illinois Prevailing Wage Act. Village staff has recommended the bid of Standard Industrial & Auto Equipment, Inc. in the amount of $31,389.00 be accepted. Programs, Departments Public Works, Streets Division or Groups Affected Fiscal Impact: i The estimated contract value is $31,389.00. Source of Funds: General Fund 025027-552110. Workload Impact: The Public Works Department, Engineering Division, as part of their normal work activities, performs the management and implementation of the program. i Admin Recommendation: I Approval as presented. Special Considerations or None Requirements: Respectfully subm Village Administrator Reviewed by: Teresa Hof Prepared by: / Reviewed Paul Tob 1, .,tr e Division Superintendent Andy Del\ Works #' AUTHORIZING THE EXECUTION OF A CONTRACT WITH STANDARD INDUSTRIAL AND AUTOMOTIVE EQUIPMENT, INC. FOR THE 2013 IN- GROUND DUAL POST VEHICLE HOIST REPLACEMENT PROJECT WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is ahome rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the 2013 In- Ground Dual Post Vehicle Hoist Replacement Project is necessary to replace vehicle hoists at the Public Works Department facility that have exceeded their service life; and WHEREAS, the Public Works Department advertised in the August 8, 2013, issue of the Pioneer Press Newsnaper inviting bids on "2013 In- Ground Dual Post Vehicle Hoist Replacement Project"; and WHEREAS, the bidding procedures comply with purchasing requirements of the Village's Municipal Code, Title 1, Chapter 9, Article A, Section 2; and WHEREAS, nine (9) bid packages were purchased; and WHEREAS, two (2) bids were received, publicly opened and read at the Public Works Facility at 10:00 a.m. on Tuesday, September 5, 2013, with the corrected bid results as follows: ; and Contractor Total Standard Industrial & Automotive Equipment, Inc. $31,389.00 Continental Construction Company, Inc. $54,000.00 WHEREAS, the low bidder is Standard Industrial & Automotive Equipment, Inc. of Hanover Park, Illinois; and WHEREAS, funding for the above work in the amount of $35,000 is available in the Village of Morton Grove 2013 Adopted Budget in Account Number 025027-552110. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2. The Corporate Authorities accept the bid of Standard Industrial & Automotive Equipment, Inc. in the amount of $31,389.00. SECTION 3. The Village President of the Village of Morton Grove is hereby authorized to execute and the Village Clerk to attest to a contract with Standard Industrial & Automotive Equipment, Inc., based upon their bid for the 2013 In- Ground Dual Post Vehicle Hoist Replacement Project in the amount of $31,389.00. SECTION 4. The Village Administrator and Director of Public Works and /or their designees are hereby authorized to take all steps necessary to oversee, and implement this contract. SECTION 5, This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 23`d DAY OF SEPTEMBER 2013 Trustee Trustee Trustee Trustee Trustee Trustee Great Marcus Pietron Thill Toth APPROVED BY ME THIS 23`d DAY OF SEPTEMBER 2013 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 24" DAY OF SEPTEMBER 2013 Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois }I j \} �)- /:! k)/ » :§ \jk ( � I \��)��\ \ \ Cd \ \\ CL �\ \_, Legislative Summary Resolution 13 -55� AUTHORIZATION TO EXECUTE A CONTRACT WITH HAYES MECHANICAL FOR THE MAINTENANCE OF HEATING AND AIR CONDITIONING EQUIPMENT Introduced: September 23, 2013 Objective: To secure a contract extension for the maintenance of HAVC equipment at various village owed buildings. Purpose: The purpose of extending the contract is to assure the efficient operation of heating and cooling equipment in all Village owned buildings. Background: Hayes Mechanical has been the Village's service provider since July I, 2011. Staff has been very satisfied with their work and feel it is in the best interest of Morton Grove to renew the contract. Hayes Mechanical is willing to honor all the terns and conditions of the original contract that expired on August 31, 2013. Staff would like to extend the agreement for an additional term of one (1) year tern, extending the expiration date to August 31, 2014. Programs, Departments All Village Departments. or Groups Affected Fiscal Impact: Pricing remains the same as budgeted - $22,824.00. Source of Funds: General Fund — All facilities except Civic Center 028024 - 554130; Civic Center 026029 - 554130 Workload Impact: % The implementation of this service is done as part of the normal operations of the Public Works and Finance Departments. Administrator Approval as presented. Recommendation: First Reading: Not required. Special Considerations or None. Requirements: Respectfully submitted: Prepared by Ryas J. Horne, Village Adminisnator Allen LeHew, Maintenance Supervisor F Reviewed by: Reviewed Teresa Hoffman Liston, Corporation Counsel 4y De,Monte, Director of Public Works t! RESOLUTION 13 -55 AUTHORIZATION TO EXTENT) A CONTRACT WITH HAVES MECHANICAL, FOR MAINTENACE OF HEATING AND AIR CONDITIONING EQUIPMENT WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, on July 1, 2011 the Village entered into and contracted for the maintenance of all Village owned heating and air conditioning equipment (Resolution 11 -33) with Hayes Mechanical of Chicago, Illinois; and WHEREAS, the contract with Hayes Mechanical ended on August 31, 2013; and WHEREAS, Hayes Mechanical is willing to extend the contract for an additional term of one (1) year, ending on August 31, 2014, honoring the price of the original contract; and WHEREAS, the Village of Morton Grove is satisfied with the quality of work performed by Hayes Mechanical; and WHEREAS, it is in the best interest of the Village of Morton Grove to extend the contract for an additional one year with Hayes Mechanical at the original contract price amount of $22,824.00. NOW, THEREFORE, BE I'f RESOLVED BY THE PRESIDENT AND BOARD Of TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, AND ILLINOIS AS FOLLOWS: Section 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby malting the findings as hereinabove set forth. Section 2. Only those companies listed and described on this Resolution for the maintenance of heating and air conditioning equipment be approved in this Resolution. Section 3. The Public Works Director of the Village of Morton Grove is hereby authorized to execute a contract with Hayes Mechanical, 5959 South Harlem Ave., Chicago, Illinois 60638. Section 4. This Resolution shall be in full force and effect upon its passage and approval. PASSED this 2P day of September 2013. Trustee Trustee Trustee Trustee Trustee Trustee Great Marcus Pietron Thill Toth APPROVED by me this 23 "i day of September 2013. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois APPROVED and PILED in my office this 24"' day of September 2013. Ed Ramos, Village Clerk Village of Morton Grove Cools County, Illinois Legislative Summary j Resolution 13 -56 AUTHORIZING THE PURCHASE OF 3,500 TONS OF ROADWAY SALT Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First. Reading: Special Considerations or Requirements: September 23, 2013 The Department of Central Management Services (CMS) administers the Joint Purchasing Program for the State. The purpose of the Joint Purchasing Program is to allow units of local government to participate in State negotiated contracts, and thereby take advantage of State contract pricing which should result in procurement savings to local governments. Acquire de -icing materials for the 2013/2014 winter season Snow and ice accumulating on roads and bondin <o to the pavement ma'.C,s it dif',icuh to remove with snow plows `;< It applied to the surface causes sonic, of the snow and ice to ntelt.'1 he melt -water combines with the salt zo Create. liquid called brine. The brine moves: the salt xcound and continues the 111ta process allowing bonded ice to be removed by Village plows Public Works and Finance Departments The estimated contract value is $177,000.00. Since this is a unit price contract, the final contract amount will be based on the actual quantity of salt purchased. (Per ton cost $50.46). The Village must purchase a minimum of 80% of its order and can go as high as 120 %. Motor Fuel Tax Fund. The implementation of the program is done as part of the normal operations of the Public Works and Finance Departments. Approval as presented. Not required. Approval commits the Village to provide funding for snow removal materials in the 2014 calendar year budget. Respectfully submitted: Ry i Her e, illage Administrator Prepared by: Reviewed by: Ay De Monte, Director of Public Works Teresa i' Corporation Counsel TO AUTHORIZE THE PURCHASE OF 3,500 TONS OF ROAD SALT FROM MORTON SALT COMPANY WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois; can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Sate of Illinois Department of Central Management Services conducted a contract reprocurement for the purchase of roadway salt for the period of September 2013 to August 2014; and WHEREAS, the Village of Morton Grove has utilized the State biding process in the past for the purchase of roadway salt; and WHEREAS, the Village Board approved the 2013 Adopted Budget on December 10, 2012 as Ordinance 12 -39, which included account number 035060 - 563120 in the amount of S 170,000 that provides funding for the purchase of snow removal materials; and WHEREAS, the purchase price for the 2013 -2014 rock salt procurement from Morton Salt Company is as follows: 3,500 Tons at $50.46 per ton (delivered) Total: 5277.000.00 and WHEREAS, the Village of Morton Grove Public Works Department will include funding in the 2014 budget to cover the first half of the 2014/2015 winter season's purchase of salt. NOW, THEREFORE, DE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: That only those companies listed and described on this Resolution for the purchase of 3,500 torus of roadway salt be approved in this Resolution. SECTION 3: The Director of Public Works and Finance Director of the Village of Morton Grove is hereby authorized to execute the Purchase of 3,500 tons of roadway salt for a total amount of $177,000,00 from Morton Salt Company who is headquartered at 123 N. Wacker Drive, Chicago, Illinois 60606. SECTION 4: This Resolution shall be in full force and effect from and upon its passage and approval. PASSED THIS 23rd day of September 2013, Trustee Trustee Trustee Trustee Trustee Trustee Grear Marcus Pietron Thill Toth APPROVED BY ME THIS 23rd day of September 2013, Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED AND FILED in my office This 24`x' day of September 2013. Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois September 1, 3013 Dear ,Joint Purchasing Participant: SUDjcct 20I3 -2014 Rock Salt, Bulk Contract Information In completing the 2013 — 2014 Rock Salt season contract re- procurement, the State of Illinois did not encounter the types of supply - related issues, , in previous [sans. Nye made every effort to seen se Road Salt at the best available price for Participants in our contract re- procureme -ir and @lady report that all locations across the Stale were able to have their supply needs met through the ,State's procurement efforts. We again recommend that participating agencies and governmental entities examine their application rates and roadway priorities in order to minimize next season' maintenance program cost cost while also ensunng the safety of the public. s Enclosed is a copy of the requisition you ,submitted to us for the purchase of rock salt. The information frt,)m the requisition, including purchase convnitment, can be used to submit your requirements to this cents Contract vendor: Contract: PSD 40048 'Versa: September 2013 — August 2014 h4orron Sault Inc. FEIN Number: 27-3146174 1 23 N. Wacker Drive Chicago. IL 60606 Order Phone (888) 80 0_$905 Contact: Governaneit Services YOttr unit is Contract sine No -7,5_ _I Price per ton F.O.B- 'eetirsation, is Emergency pickup of salt from vendor's warehouse is not made available in this contract. The additional price per ton to have rock salt delivered in trucks equipped with coaliurain chute openings in the rajjgate to permit controlled off- (oadin� Of rock salt onto coitveyars is $ 6.00 per ton. Contact vendor for av2dability in your area and scheduling deliveries, You are responsible for rseuing your own purchase order ctocurnern to the vendor. Orders may be placed with the vendor via telephone, with a written or fax eonfirmatinn to follow mmediately, Eou are strongly encouraged to order early and to store ¢s much salt cis passible in order to hells preverttpoteaanal salt sJtortages this tvlatar, Also, you need to make every effort to place orders in full truckload lots (22 -25 tons), Page I of 3 801 Stratton Office Buitdina '()I South spring Ae�v ed gfied, L 62796 7 r uRrd on Street Sprin ILL I N O I S pat Quinn. Governor DEPARTMENT OF CENTRAL MANAGEMENT SERVICES Malcolm Weems, Director Your aoverntnental trait is responsible for ensuring that the 80 or 100 percent minimum guaranteed purchase commitment ( as noted on your Requisition ) is met before the end of the winter season, June 30, 20L4. The vendor is required to furnish not less than 120 percent ( if needed ) of the contract quantity by March L, 2014. Your governmental unit is responsible for processing vendor invoices inn thneiy manner. Delivery shall be trade as soon as possible after vendor receipt of order by phone or mail. The maximum time from receipt of order to the actual delivery for orders placed between December 1. 2013 through April 1, 2014 shall not exceed seven working days, unless as modified in the Order Guidelines herein.. For orders placed between December t, 2013 and April 1, 2014, if a vendor is unable to make delivery within the order thneline. local governmental units .shall have the right to retain 5.20 per ton per working-day as liquidated damages on the undelivered portion of the order. For orders placed prior to 9:00 a.m. on a given day, that day to be considered as the first calendar day of the seven -day delivery period. For an order placed after 19:00 a.m. on a given day, the following day shalt be considered as the first calendar day of the ;even day delivery period. CMS reserves the right to mitigate application of liquidated damages imposed against a vendor, in the event of orders exceeding the maximum percentages outlined below: An agency may order up to 20. °l0 of their awarded contract tonnage in any given week and vendor shall deliver within 7 working -days after receipt of order. Quantity ordered above the 20. %n threshold shall lrave an extended deliver time of one- working -day for each one - percentage -point above the 20. %e guideline. For example, if an agency orders 25.% of their awarded total 100 ton, delivery of the first 20 Lou ( 20.% ) shall be within 7 working -days after receipt of order, the remaining 5 ton should be delivered within 12 working -days after receipt of order. If after seven working -days of liquidated damages assessment, the vendor has still failed to deliver, local governmental unit shall have the risaht to terminate an order and purchase road salt or abrasives Gnrn another source. or take action consistent with public safety as needed to continue duly business. Any and all additional costs incurred may be collected from the original vendor. in addition to liquidated damages, by paticipan C" legal action. All deliveries shall be covered with approved weatherproof materials. 'File vendor shail ensure that delivery person inspects die inside of the trailer and that all salt is removed fom the trailer before leaving a delivery point. 'i he vendor will ensure all weights and measures shown on delivery rackets are correct. Local governmental units reserve the right to require that delivery tricks occasionally be directed to a scale in the vicinity of (he delivery point as a check on delivered truckloads. Page 2 ul i Sol Stratton Office Buildlna. 401 SOCith Spring Street, Sprinitfkdd. IL 62706 Y'i,meG /nn FariiJhl Yapn' Deliveries of rock salt containing anv foreign materia} such as mud, rocks, grader teeth, wood, tarpaulins, etc., may be rejected at the delivery Mite, in the event that any foreign material is dtscovereci in durapeci deliveries the salt and foreign anatter may be reloaded onto the cartage hailer's truck by the local eoverannental unit and returned for credit, or the vendor shall immediatelq ship a specification counphant load of replacement salt, or issue a refund to the governmental unit consistent with the contract price. In December 2013, the contract vendor shall have in place stoekptle�(s; located in or near Illinois covering the tonnage awarded for the aorthem regions of the State, and in lanuarg of 2014 the contract vendor shall have in place stockpile(s) in or near to Illinois covering the total tonnage ,awarded for all regions of the State. At our discretion, we will inspect the stockpiles to ensure that these stockpiles are In sufficient gain fries, and that vendor cotnahnients to the stockpiles are with the users of this contract. Enhanced Rock Salt 2013 - 2014 . ,season availability: '1"he Department of Central Management Services surveyed vendors for availability of sn enhanced rock salt option in the invitation for bid, and availability Wt s not provided for by this vendor in this season's procuretnentproce5s. It is hoped that this information will be beneficial to you in the utilize ion of this contract. t you have t. further questions torte pin_ the rock salt contract, please feel free to t:ontact me at (217) 782 -8091, Sincerely, Wayne Ftsley, CPPB, Buyer Bureau of Stratesic Sourcing OovSalt.doc Page 3 of 3 HoI Strat[On OMc BUildine. 401 South Sprint* Street. Sprirgtield lf_ 62706 P� Mted oa Ret,rrlyd Parer Legislative Summary Resolution 13 -57 - -' AUTHORIZING THE ANNUAL VETERANS DAY PARADE Introduced: September 23, 2013 Synopsis: This resolution will authorize the 2013 Veterans Day Parade to cross Dempster Street at Georgiana, Georgiana to Crain, east on Crain to School. South on School to Lincoln, west on Lincoln to the Morton Grove Public Library and back, from 1:30 pm to 2:30 pin on Sunday, November 10, 2013, which will require the closing of Dempster Street, Route 58, either partially or completely at Georgiana Avenue, Purpose: The Illinois Department of Transportation requires the Village adopt a resolution approving the closing of Dempster Street. The resolution also authorizes the Village Engineer to file an application through the Illinois Department of Transportation for the closing of Dempster Street, Route 58, from 1:00 pm to 3:00 pm on Sunday, November 10, 2013, for the Annual Veteran's Day Parade. Background: The Village of Morton Grove has been conducting Veterans Day Parades for a great deal of time and each year a resolution of this nature is developed authorizing the parade and assuming responsibility for the direction, protection, and regulation of traffic during the time the detour is in effect and all liabilities for damages of any kind occasioned by the closing of said state route. It is further agreed efficient all- weather detours will be maintained and continuously marked and jurisdictionally police patrolled for the benefit of the traffic deviated from the state route. Programs, Departments Public Works— Placement of barricades and directional information or Groups Affected Police Department Enforcement and traffic control Fiscal Impact: Overtime associated with above activities Source of Funds: �I 1 General Fund dollars will be used to support the manpower and equipment costs Workload Impact: All Village Departments will provide their usual support for this activity Administrator Approval Recommendation: i First Reading: None required Special Considerations or None Requirements: /T) A fi Respectfully submitted: Ryan JA Joffe; Village Administrator f �_ Prepared by: , &T /4•, E An eMonte, Public Works Director 'f Reviewed by: Teresa Hoffman h on, Corporation Counsel r7�Y�7'IU�Ti ril�irc�7i AUTHORIZING THE ANNUAL VETERANS DAY PARADE WHEREAS, Morton Grove Post 134 of the American Legion of the Village of Morton Grove desires to hold their, annual VETERANS DAY PARADE by crossing Dempster Street, Route 58, at Georgiana, and will proceed down Georgiana to Crain, east on Crain to School, south on School to Lincoln, west on Lincoln to the Morton Grove Public Library and back from 1:00 p.m. to 3:00 p.m., on Sunday, November 10, 2013; and WHEREAS, said parade will require the closing of Dempster Street, Route 58, either partially or completely between Fernald Avenue and Austin Avenue; and WHEREAS, the State of Illinois requires the Village of Morton Grove to assume all responsibility and liability involved in the closing of said highway. NOW, THEREFORE, BE IT RESOLVED BY TIME PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MOR'T'ON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: That said Village will assume full responsibility for the direction, protection and regulation of traffic during the time the detour is in effect and all liabilities for damages of any kind occasioned by the closing of said State route. It is further agreed that efficient all weather detours will be maintained, conspicuously marked and judiciously police patrolled for the benefit of traffic deviated from the State route. SECTION 3: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 23`d day of September 2013 Trustee Grear Trustee vacant Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth APPROVED BY ME THIS 23 "1 day of September 2013 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED AND FILED in my office This 24`h day of September 2013. Ed Ramos, Village Cleric Village of Morton Grove Cook County, Illinois The American Legion, Post 134 6144 Dempster Street, Morton Grove, IL 60053 (847) 965 -9503 mortongrovepost 134. org Village of Morton Grove 2013 6106 Capulina Street Morton Grove, Illinois 60053 Dear Sirs, September 17, 2013, The American Legion Morton Grove Post 134 will hold its Veterans Day Parade on November 10, 2013 at the Library Doughboy Statue. The parade will leave the parking lot at the Morton Grove American Legion Civic Center at 1:30PM. The route will cross Dempster at Georgiana, go south to Crain, east to School, south to Lincoln, and west to the Library. After the ceremony, the parade will form on Georgiana and march back to the Civic Center crossing Dempster at about 2:30PM. Th you in advance, e _ 7A 7 os hh� Hedrick Morton Grove American Legion Post #134 Village Liaison