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HomeMy WebLinkAbout2013-09-09 AgendaNOTICE/AGENDA TO BE .. 1, Call to Order 2. Pledge of Allegiance 3. Roll Call 4. S 6. 7. S. September 9, 2013 7:00 pm Approval of Minutes — Regular Meeting of August 12, 2013 Special Reports Public Hearings Residents' Comments (agenda items only) President's Report -- Administration, Northwest Municipal Conference, Council of Mayors, Strategic Plan, Comprehensive Plan a. Proclamation - Constitution Week, September 17 — September 23, 2013 Chamber of Commerce Week, September 9 — September 13, 2013 b. Commission/Board /Committee appointments /reappontments are requested as follows: Appearance Commission Paul Minx Community Relations Commission Terri Cousar Finance Advisory Commission Joe Brunner Board of Environmental Health Raoul Smoczynski Plan Commission/Zoning Board Saba Khan Richard T. Flickinger Municipal Center 6101 Capulina Avenue « Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 Recycled Paper 8. President's Report (continued) b. Commission/Board/Committee appointments are requested as follows (continued): Strategic Plan Committee Ed Gabriel Keith White - Chairperson Jeanine Como Eileen Harford Tony Ilofeld Brenda Glenn Betty Fergus c. Presentation for Retiring District Fire Chief Robert Hohs d. Moment of Silence in Remembrance of 9 -11 e. Illinois Liquor Control Commission Parental Responsibility Campaign Presentation f Mayoral Update 9. Clerk's Report — Community Relations Commission 10. Staff Reports a. Village Administrator 1) Miscellaneous Reports and Updates b. Corporation Counsel 11. Reports by Trustees a. Trustee Grear — Fire Department, Emergency Management Agency, RED Center, Fire and Police Commission, Community and Economic Development Department, Economic Development, Chamber of Commerce (Trustee Kalogerokos) b. Trustee Kalogerakos — Police Department, Legal, Plan CommissionlZoning Board of Appeals, NIPSTA, Fire and Police Commission (Trustee Great) 1) Resolution 13 -52 (Introduced September 9, 2013) Authorizing the Collective Bargaining Agreement Reached Between the Village and the Fraternal Order of Police, Lodge #135 for January 1, 2011 through December 31, 2013 C. Trustee Marcus — Advisory Commission on Aging, Family and Senior Services Department, Finance Advisory Commission, Condominium Association (Trustee Toth) d. Trustee Pietron — Appearance Commission, Building Department, Real Estate Committee, IT Communications (Trustee Thill) 11. Reports by Trustees (continued) e. Trustee Thill -- Public Works Department, Solid TVaste Agency of Northern Cook CounlJ{ Traff c Sufety Commission, GVaukegan Road TIF, Lehigh/Ferris TIF, Dempster Street Corridor Plan (Trustee Pietron) 1) Resolution 13 -53 (Introduced September 9, 2013) Authorizing the Execution of a Purchasing Agreement for a New John Deere 544K End Loader from West Side Tractor Sales Company Trustee Toth — Finance Department, Capital Projects, Environmental Health, Natural Resource Commission (Trustee Marcus) 12. Other Business I.I. Presentation of Warrants August 26, 2013 $664,118.47 September 9, 2013 $321,200.45 Total i2K.3 92 14. Residents' Comments 15, Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate 16. Adjournment -To ensure full accessibility) and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who have questions regarding the accessibility of these facilities; are requested to contact Susan or Marlene (8471470 -5220) promptly to allow the Village to malce reasonable accommodations. 1 &II. CALL TO ORDERIPLEDGE OF ALLEGIANCE Village President Daniel P. DiMana called the meeting to order at 6:00 p.m. After leading the assemblage in the Pledge of Allegiance, he directed the Clerk to call the roll. ROLL CALL Village Clerk Ramos called the roll. Present were: Trustees Bill Grear, Tony S. Kalogerakos, Sheldon Marcus, John Pietron, John Thill and Maria Toth. IV, APPROVAL OF MINUTES a. Regarding the Minutes of the July 8, 2013 Regular Board Meeting, Trustee Toth moved, seconded by Trustee Grear, to accept the Minutes as presented. The motion passed unanimously via voice vote. b. Regarding the Minutes of the Town Hall Meeting of July 155 2013, Trustee Toth, moved, seconded by Trustee Grear, to accept the Minutes as presented. The motion passed with one abstention by Trustee Marcus via voice vote. G. Regarding the Minutes of the Special Meeting of July 17, 2013, Trustee Toth, moved, seconded by Trustee Kalogerakos, to accept the Minutes as presented. The motion passed unanimously via voice vote. d. Regarding the Minutes of the Special Meeting of July 18, 2013, Trustee Toth, moved, seconded by Trustee Kalogerakos, to accept the Minutes as presented. The motion passed unanimously via voice vote. V. SPECIAL .O a. Mr. Ron Farkas, Chairperson of the Plan Commission /Zoning Board of Appeals pre- sented Plan Commission Case PC13 -04. He stated on July 15, 2013, a public hearing was conducted regarding PC13 -04 which requested approval of a special use to oper- ate a propane service station and reduce the required number of parking spaces from 385 to 375. More specifically, Menard, Inc. has requested the station be located on the southeast portion of the existing parking lot at their existing 6301 Oakton Street location thereby calling for the need to delete several parking stalls. He noted, Menard's fleet of vehicles is converting to propane use and it is anticipated there will be additional com- panies and vehicles that will be using more propane such as FedEx in the near future. The installation will consist of a 1,000 gallon above ground double lined tank. Currently, 25 Menard's employees are qualified to operate this facility. He noted 35 stores already operate these types of facilities around the country. At the conclusion of the public hearing, the Plan Commission unanimously voted to approve the changes and are re- - Minutes of August 12, 2013, Board Meeting' commending the same to the Village Board this evening. An ordinance has been pre- pared and will appear later on the docket schedule. Mr. Tyler Edwards, representing Menard, Inc. stated they have done a parking analysis, as was requested, which has delayed the project. However, if the ordinance is passed this evening, construction will begin tomorrow and they will be completed in time to re- ceive a grant from the state of Illinois. He stated they have been working on this grant for more than one year, which makes this a viable project. Brian LeFevre from Sikich presented the 2011 Comprehensive Financial Report. He noted the document is divided into three sections, an Introduction, Financial, and Statis- tical. Their opinion on the financial statements is based on financial reporting standards set by GASB, which includes how the document will appear, as well as the auditing standards which must be followed. Sikich's opinion is then given using general ac- counting principles. The management discussion and analysis in the next section is ac- tually a good beginning point for the document and anyone not wishing to read the en- tire CAFR. It will help someone understand the document by giving a general overview. The Village currently has three months of reserves worked into the budget. Revenues and expenditures are operating at break even for the fiscal year, and the water and sewer fund operating budget is working well. He noted all the Village's deposits and in- vestments are collateralized and meet appropriate standards. The three pension funds were then outlined. The local municipal retirement is funded at 56.8 %, the police pension fund at 53.9 %, and the fire pension fund at 51.7 %. He detailed out what the actuary has recommended to be contributed and what the Village actually contributed. New statutory requirements will require the Village to move toward 100% of the pension contributions by 2018. Mr. LeFevre then did a brief review of the contributions and vari- ous requirements. Trustee Thill wanted to know if a more detailed explanation could be done at a later date concerning this document. Mayor DiMaria offered a separate meeting for Trustee Thill. Trustee Marcus felt the Village had done fairly well with its finances. He was pleased there was nothing glaring in the recent audit. Mr. LeFevre stated this is the 24th consecutive year the Village has received the auditing award from the Government Finance Officers Association. The Certificate of Achieve- ment for Excellence in Financial Reporting is a well recognized report within the finan- cial community. Vi. PUBLIC HEARINGS There was no public hearing held this evening. VII. RESIDENTS' COMMENTS (Agenda Items Only) a. Mr. Quinn stated he was a member of the Fire Pension Board and he noted the actual net pension obligation (sum of the money that should have been paid plus accrued in- terest) for the Fire Pension Fund was $7.6 million, and that all liabilities for pension funds equaled $15 million. The Village's current outstanding debt totals $18 million. He ' _. Minutes ntAugust 12, 2U13, �oard;1We� tin stated there is a cost that must be paid sooner or later. He went on to state the Village must do something about these figures and that residents of the Village are getting a free ride if the Village continues to pass on these debt obligations. VIII. PRESIDENT'S REPORT a. Mayor DiMaria asked for the Board's concurrence to appoint/reappoint several individu- als for the following commissions. The appointees include: Economic Development Comm Appearance Commission Advisory Commission on Aging Natural Resource Commission Board of Environmental Health Plan Commission /Zoning Board Traffic Safety Commission Larry Gomberg, Wayne Youkhana, Jennifer Mitchell William Zimmer Nancy Lanning Mary Busch Georgianne Brunner Ron Farkas, Jeaninne Witko, Andy Shimanski Keith White, Dale Senensky, Mike Anderson Trustee Grear so moved, seconded by Trustee Kalogerakos. The motion passed un- animously via voice vote. b. Mayor DiMaria introduced Dr. Beth Sagett - Flores, the new Superintendent of Golf School District #67. Dr. Sagett - Flores stated she is looking forward to working with eve- ryone. Once the renovations are completed at the schools (Golf and Hynes she and her staff will be moving back into the facilities. She has been told all the renovations will be completed by the start of the school year. Dr. Sagett- Flores stated she grew up in Lincolnwood and is glad to be back in the area. Her top priority this year will be educa- tion. She will also be working to gain the trust of the community. Mayor DiMaria stated before he introduces the following resolution, he wanted everyone to receive a brief overview of the strategic plan process and how it is going to be im- plemented. He stated this process is needed in order to help the Village to move for- ward. It will actually be a roadmap of who we are and where we are going in the future. This process is definitely warranted and staff has done an excellent job in finding an appropriate strategic plan strategist. Community and Economic Development Director Nancy Radzevich then gave a brief overview stating this process is a way to engage the community and set goals and prior- ities over the next one to five years. This will help the community as a whole to formu- late and develop goals as well as identify a plan and how this all can be implemented. A review committee consisting of staff members has gone over the proposals that have been submitted by various companies. Staff determined there were approximately four to five consulting companies that brought with them qualified consultants. Three com- panies were chosen from that group and interviewed, and staff collectively felt Houseal Lavigne was the preferred consultant. The overall scope of services has now been re- fined and a market analysis for economic development has been included. Mr. John Houseal then spoke. He stated they have been in business for nine years and most of their business is with municipalities. He stated there is a lot that goes into creating a plan from community outreach to implementation. He outlined the work they have completed for other local communities and identified their needs and specific .Minutesvf August 12, 2013, Board � oofing projects. He outlined multiple examples of how the Village can be helped by this stra- tegic plan and briefly reviewed the scope of work for all present, It included a market overview analysis, a community outreach program, and a summary analysis. Housel Lavigne will prepare a draft strategic plan, refine that document, and work toward a final plan, and ultimate implementation. Overall, Mr. Houseal will be helping the community achieve its goal of implementing a strategic plan that will help guide the Village into the future. Mayor DiMaria stated this is an important asset that Morton Grove has needed for some time. Trustees overall were excited about the ultimate goal and achievement of such a process. There was some concern about the amount of time it will take to Implement this plan, but it was discussed the plan will take approximately eight months to create. Outreach programs will begin by the end of the year. It is anticipated the Stategic Plan, itself, will be implemented sometime around March 2014. There was also some con- cern about the cost for this program; however most of the Trustees felt the price was more than fair for the amount of work involved. Mayor DiMaria then introduced Resolution 13 -51, Authorizing a contractual services agreement with Houseal Lavigne Associates for the Morton Grove Community - Strategic Plan. This resolution allows for the employment of Houseal Lavigne Asso- ciates to provide consultation services for the preparation of a Community Strategic Plan for the Village of Morton Grove. Following a formal request for qualifications to provide this service to the Village, Houseal Lavigne was chosen to be the best suited consultant for the Village. Their specialized expertise will help the Village understand its current position, determine the future direction for the community as a whole, and identi- fy possible avenues through which it can pursue particular courses of action. This plan will be used to establish various priorities for the next one to five years, and will identify tasks and sources necessary to achieve those goals. There being no discussion, Trustee Pietron moved, seconded by Trustee Kalogerakos, to adopt Resolution 13 -51. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Motion passed: 6 ayes, 0 nays, 0 absent d. Mayor DiMana presented his updates for the past month. The Mayor stated the Morton Grove Days festival was a huge success with the weather being almost perfect. By all reports, the festival appeared to be the busiest ever. The parade was wonderful, and without the volunteers this all could not have been such a great success. Several staff members and himself attended the ICSC where they met with various brokers who may be 'interested in bringing restaurants and businesses to Morton Grove. The Community and Economic Development Department hosted a manufacturing "Meet and Greet" and everyone who attended was anxious and pleased to have been able to get together. Mayor DiMana stated he was excited to begin work on the Community Strategic Plan. He also stated he has not forgotten about flood relief for residents. Staff is proactively working on short, mid, and long term solutions to this ever growing problem. Several Board members attended the Ramadan Breaking of the Fast at the Muslim Education Center where they met with local religious leaders as well as Cardinal George. It was an interesting evening and once again a reason to be proud of Morton Grove. The re- cently held Town Hall meeting which gave everyone an opportunity to speak on the as- _.. .. Minutes of August 12, 2013, Soar4'Ueoti sault weapons ban legislation was informative and gave the Village a credible document to present to the state of Illinois. He also attended the Mayor's Caucus Business Meet- ing where various pension issues were discussed. The special guest speaker was Governor Quinn. IX. CLERK'S REPORT Clerk Ramos had no formal report. X. STAFF REPORTS a. Village Administrator 1) Miscellaneous Reports and Updates. Mr. Horne was absent this evening. In his place, Assistant to the Village Administrator Peter Falcone stated there were no additional reports or updates to be reported on at this time. b. Corporation Counsel Corporation Counsel had no formal report. XI. REPORTS BY TRUSTEES a. Trustee Grear Trustee Grear had no formal report, however, he did state District Fire Chief Hohs will be retiring on September 9, 2013, after almost 35 years on the force. He will truly be missed. b. Trustee Kalogerakos 1) Trustee Kalogerakos presented Resolution 13 -44 authorizing the purchase of one police utility vehicle through the Suburban Purchasing Cooperative Bid Program. This year, the Suburban Purchasing Cooperative's contract is with Currie Motors Fleet in Frankfort, Illinois. Purchasing vehicles through the cooperative allows municipalities to bypass formal bid procedures because the Cooperative has already done a thorough bid process. Every three years, high mileage squad cars are replaced to insure these key pieces of equipment do not fail during their normal course of duty. Squads are utilized 24 hours -a -day, 365 days per year and are needed to be in excellent condition at all times. The cost for this particular purchase is $26,854. There being no discussion, Trustee Kalogerakos moved, seconded by Trustee Toth, to adopt Resolution 13 -44. Trustee Pietron checked with Chief Erickson to make sure this vehicle was po- werful enough to service the force. He did not want the department to be short changed. The Chief stated it was more than adequate and it also had the new eco -boost feature. . Minutos ofAugust 12„ 2013, Ooard MeeSng Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Motion passed: 6 ayes, 0 nays, 0 absent 2) Trustee Kalogerakos presented Ordinance 13 -14 to grant a special use for an automobile service station, propane fueling station, and an amendment to a special use permit (Ordinance 05 -08) to reduce the number of required parking spaces from 385 to 375 at the address commonly known as 6301 Oakton Street, Morton Grove, Illinois. Pursuant to Plan Commission Case 13 -04 presented earlier this evening, Menards has requested a special use for the construction and operation of a propane fueling station. This station will subsequently reduce the number of available parking spaces from 385 to 375. The propane pump will be operated by trained Menard's staff who are certified to operate such propane fueling stations. The station will only be operated during the normal course of the business day. There was no public objection at the public hearing held by the Plan Commission, and the Commission itself unanim- ously recommends the granting of the special use. As previously noted under the Plan Commission report, the Menard, Inc. corporate office has formally re- quested the second reading of this ordinance be waived so they can obtain a grant from the state of Illinois which has a time limit for construction by the end of this month. Trustee Kalogerakos moved to waive the second reading of Ordinance 13 -14, seconded by Trustee Grear. Trustee Toth stated she will be voting no for the waiving of the second reading. She believes in the principle of the second reading which gives the public time to review and ask questions on important documents. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus nay Tr. Pietron aye Tr. Thill aye Tr. Toth nay Motion passed: 4 ayes, 2 nays, 0 absent Trustee Kalogerakos then moved to adopt Ordinance 13 -14, seconded by Trus- tee Grear. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Motion passed: 6 ayes, 0 nays, 0 absent Trustee Marcus Trustee Marcus had no formal report. He did state staff has been working under stress- ful conditions since the compressor for the air conditioning went out on the Administra- tive side of Village Hall. It is anticipated it will be several weeks before a new one is in- stalled. He therefore asked the general public to have patience with staff as they con- tinue to work on these rather warm and humid days. d. Trustee Pietron Trustee Pietron had no formal report. Minutes of August 12,1p13, BoardM#Ond Trustee Thill 1) Trustee Thill introduced Resolution 13 -45 will authorize a contract by and between the !tillage and the Automobile Mechanics Union Local No. 701 for the Period of January 1, 2012 through December 31, 2014. The union and the Village have entered into a tentative agreement for the extension of this collective bargaining agreement. This contract provides for a salary equity ad- justment commensurate with salary increases for the period from January 1, 2012, through December 31, 2014, as granted or not granted to its non - represented, non - supervisory employees for that period of time. The agreement also authorizes the Village to withdraw from participation in the 701 pension fund for those employees. In lieu of the pension contributions, the Village will make one lump sum payment to the union members for pension payments they would have made from the date the pension withdrawal becomes effective through De- cember 31, 2013. Beginning January 1, 2014, the Village will make contribu- tions to a 401A account for union members who do not participate in IMRF in a percentage equal to the contributions paid by the Village to IMRF non - union. members. This resolution will authorize the Mayor to sign and the Clerk to attest to this agreement on behalf of the Village. There being no discussion, Trustee Thill moved, seconded by Trustee Toth to adopt Resolution 13 -45. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Motion passed: 6 ayes, 0 nays, 0 absent 2) Trustee Thill introduced Resolution 13 -46 authorizing the execution of an in- tergovernmental agreement between the Village, the Morton Grove Park District, and School District #70 for the joint purchasing of parking lot im- provements. This program includes the resulting and ancillary improvements at Fire Station #4 and the Police Station at a cost of approximately $77,344.22. The other resurfacing will be at the north Harrer Park parking lot and Park View School's access road. This joint purchasing is expected to result in lower unit prices overall for each agency than it would for standalone projects. The overall estimated contract amount is valued at $177,516.44 and the pro rata share of construction costs for the Park District and School District #70 will be reimbursed to the Village at the conclusion of this project. Trustee Grear expressed concern about Park View School being inconve- nienced due to this work. Public Works Assistant Director Joe Dahm stated they will be working with the District and are hopeful to be done quickly. They will al- so be encouraging the contractor to work Saturdays in the hopes of finishing sooner. There being no additional discussion, Trustee Thill moved, seconded by Trustee Kalogerakos, to adopt Resolution 13 -46. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Motion passed: 6 ayes, 0 nays, 0 absent _. Minutes of AU ust12,2013, Board Mebtin 3) Trustee Thill introduced Resolution 13 -47 to authorize the execution of a contract with Abbey Paving and Sealcoating Company, Inc. for the 2013 Municipal Parking Lot Paving Program. This program maintains the quality, drainage, and drivability of the Village's parking facilities. This program includes resurfacing and ancillary improvements. Abbey Paving and Sealcoating was found to be the lowest qualified bidder following a formal bid process. There being no discussion, Trustee Thill moved, seconded by Trustee Toth to adopt Resolution 13 -47, Tr. Greer aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Motion passed: 6 ayes, 0 nays, 0 absent 4) Trustee Thill introduced Resolution 13-48 authorizing the execution of a con- tract renewal with Precision Pavement Markings, Inc. for the 2013 Pave- ment Marking Program. The current program includes renewing pavement markings on approximately one mile of roadway and 19 intersections. Four communities including Morton Grove have formed a cooperative procurement program for a four year term beginning in 2012. The larger quantities included in the cooperative purchase will help reduce the cost of the work for each muni- cipality. Precision Pavement Markings, Inc. performed the work satisfactorily in 2012 and is available to complete the work again this year. The estimated con- tract amount is $30,000; however this is a unit price contract and the final con- tract amount will be based on the actual quantity of work performed. There being no discussion, Trustee Thill moved, seconded by Trustee Kaloge- rakos to adopt Resolution 13 -48. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Motion passed: 6 ayes, 0 nays, 0 absent 5) Trustee Thill introduced Resolution 13 -49 updating a Cooperative Agreement between the Village and the Morton Grove Park District. This particular agreement has not been updated since 2001. Cooperative Agreements such as this one help ensure the provision of excellent quality services to the community as a whole while holding expenditures to a minimum and eliminating duplica- tions. This agreement updates the long standing tradition of sharing equipment and services. Trustee Thill expressed concern over the Village doing work for the Park District. Assistant Public Works Director Dahm stated the Village has done work for the Park District on a very limited basis in the past. There was a brief discussion concerning the contents of the agreement sent from the Park District. Since there were some concerns about different sections of the document, a motion was made to table Resolution 13 -49 the document by Trustee Thill, seconded by Trustee Toth. Minutes of August 12, 2013, t3o4rd R9eetin :' Tr. Grear nay Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Motion passed: 5 ayes, 1 nays, 0 absent 6) Trustee Thill concluded with introducing Resolution 13 -50 to authorize the ex- ecution of a contract with Strada Construction Company for the 2013 Con- crete Replacement Program. This program will repair the concrete features to serviceable condition and improve sidewalks and curb ramps to meet accessibili- ty standards. In addition, this program includes concrete improvements to the Metra station parking lot to eliminate underused landscape areas and to in- crease the size of inadequate snow storage areas along the parking lot's peri- meter. This program also allows residents to have the Village perform elective work to parts of the Village's sidewalk system, and curb and gutters that have not been prioritized by the Public Works Department. Residents pay 50% for si- dewalk, and curb and gutter replacement, and 100% for driveway aprons. There was a formal bid process that took place and Strada Construction Company was the lowest qualified bidder at an estimated contract amount of $141,000. This is another unit price contract so the actual final amount will be based on the actual quantity of work performed. There being no discussion, Trustee Thill moved, seconded by Trustee Toth to adopt Resolution 13 -50. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Motion passed: 6 ayes, 0 nays, 0 absent f. Trustee Toth Trustee Toth had no formal report. OTHER BUSINESS NONE XIII. WARRANTS Trustee Toth presented the Warrants for July 22, 2013, in the amount of $741,210.71. She moved to approve the Warrants which was seconded by Trustee Kalogerakos. Trustee Pietron asked about several items on this warrant which he was not familiar with. Trustee Thill felt small payments of less than $5.00 should not be sent out by mail but individ- uals /companies should pick the checks up at Village Hall or forfeit payment. There being no additional questions or comments, the vote was taken. Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Motion passed: 6 ayes, 0 nays, 0 absent 9 Minutesof'AU ust1Z,2013, BoarAmeetin9�... Trustee Toth presented the Warrants for August 12, 2013, in the amount of $1,390,400.29. She moved to approve the Warrants which was seconded by Trustee Marcus. There was no discussion Tr. Grear aye Tr. Kalogerakos aye Tr. Marcus aye Tr. Pietron aye Tr. Thill aye Tr. Toth aye Motion passed: 6 ayes, 0 nays, 0 absent XIV. RESIDENTS' COMMENTS (non - agenda items) There were no resident comments on non - agenda items. XV& ADJOURNMENT /EXECUTIVE SESSION XVI. There being no further business to come before the Board., Trustee Toth moved to adjourn the meeting at 8:54 pm. Trustee Marcus seconded the motion which was unanimously approved via voice vote. PASSED this 91" day of September 2013. Trustee Trustee Trustee Trustee Trustee Trustee Grear Kalogerakos Marcus Pietron Thill Toth APPROVED by me this 91h day of September 2013. Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 10" day of September 2013. Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois Minutas by Susan Lattanzi 10 WHEREAS, September 17, 2013, marks the two hundred twenty -sixth anniversary of the drafting of the United States Constitution by the Constitutional Convention; and WHEREAS, it is fitting and proper to accord official recognition to this outstanding document and its memorable anniversary, and to the patriotic celebrations which will commemorate the occasion; and WHEREAS, Public Law 415 guarantees the issuing of a proclamation each year by the President of the United States designating September 1.7 through 23 as Constitution Week; NOW, THEREFORE, I, Daniel P. DiMaria, Mayor of the Village of Morton Grove, Illinois, do herby proclaim the week of September 17 through September 23, 2013, as and ask that all residents of the Village reaffirm the ideals of the framers of the constitution had in 1787 by attentively protecting the freedoms guaranteed to us through this guardian of our liberties, remembering that lost rights may never by regained. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the Village of Morton Grove. Daniel P. DiMaria, Village President I'll1age of Morton Grove WHEREAS, the Morton Grove Chamber of Commerce works with the businesses, merchants, and industry to advance the civic, economic, industrial, professional and cultural life of the Village of Morton Grove; and WHEREAS, chambers of commerce have contributed to the civic and economic life of Illinois for 175 years; and WHEREAS, this year marks the 94`h anniversary of the founding of the Illinois Chamber of Commerce, the state's leading broad -based business organization; and WHEREAS, the chamber of commerce and its members provide citizens with a strong business environment that increases employment, the retail trade and commerce, and industrial growth in order to make the Village of Morton Grove a better place to live; and WHEREAS, the chamber of commerce encourages the growth of existing industries, services, and commercial firms, and encourages new firms and individuals to locate in the Village of Morton Grove; and WHEREAS, the State of Illinois is the home to international chambers of commerce, the Great Lakes Region Office of the U.S. Chamber of Commerce, the Illinois Chamber of Commerce, and more than 400 local chambers of commerce; and WHEREAS, this year marks the 98`h anniversary of the Illinois Association of Chamber of Commerce Executives, a career development organization for chamber of commerce professionals; and NOW, THEREFORE I, Daniel P. DiMaria, Mayor of the Village of Morton Grove do hereby proclaim September 9 through September 13, 2013, as in the Village and call out its significance to the citizens of the Village of Morton Grove. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the Village of Morton Grove. Daniel P DiMaria, Village President LeLyislative Summary Resolution 13 -52 - � AUTHORIZING THE COLLECTIVE BARGAINING AGREEMENT REACHED BETWEEN THE VILLAGE OF MORTON GROVE AND THE FRATERNAL ORDER OF POLICE, LODGE 4135 FOR JANUARY 1, 2011 THROUGH DECEMBER 31, 2013 Introduced Objective Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: Prepared by: Teresa September 9, 2013 To authorize the Village President to execute a collective bargaining agreement between the Village of Morton Grove and the Fraternal Order of Police for the period between January 1, 2011 through December 31, 2013. The Union and Village negotiating teams have entered into an agreement for a two year extension of the Collective Bargaining Agreement originally entered into on March 8, 1989. This agreement will establish compensation and benefit adjustments and clarify labor management issues between the Village and all police officers. In 1989, the police officers in the Police Department of the Village of Morton Grove elected to form the Fraternal Order of Police, Lodge 9135 to act as its exclusive representative for contract issues. The parties negotiated an agreement as to all terms of an extension of its collective bargaining agreement except salary increases which were submitted to arbitration. The arbitrator awarded a 2.5% salary adjustment for 2012 and a 2% adjustment for 2013. Village Administrator, Police Department, Finance Department, Legal Department The salary and benefit adjustments will be reflected in appropriate budgets. General Fund The implementation of this resolution will be performed by the Police Department, Finance Department, and Village Administrator. Approval as presented. Not required None k illage Administrator Reviewed by: Corporation Counsel Mark rickson, Police Chief RESOLUTION 13 -52 AUTHORIZING THE COLLECTIVE BARGAINING AGREEMENT BETWEEN THE VILLAGE OF MORTON GROVE AND THE FRATERNAL ORDER OF POLICE, LODGE #135 FOR JANUARY 1, 2011 THROUGH DECEMBER 31, 2013 WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, since 1985, the Illinois Public Labor Relations Act, 5 ILCS 31511 et seq. has authorized public safety employees in the State of Illinois to form labor unions and/or employee associations for the purpose of bargaining collectively with their municipal employers; and WHEREAS, a certification election was held on March 8, 1989, and the Morton Grove Police Patrol Officers voted to select the Fraternal Order of Police, Lodge #135 as their approved Collective Bargaining Agent; and WHEREAS, the Fraternal Order of Police, Lodge #135 and the Village of Morton Grove negotiated and approved an initial Collective Bargaining Agreement which was authorized by Ordinance No. 89 -29 which was passed on August 3, 1989, and subsequent to that time, the Village and the Fraternal Order of Police have periodically renegotiated the terms and conditions of the Collective Bargaining Agreement the last being Resolution 10 -03 passed on January 11, 2010; and WHEREAS, the parties negotiated an agreement as to all terms of an extension of its collective bargaining agreement except salary increases which were submitted to arbitration; and WHEREAS, the arbitrator awarded a 2.5% salary adjustment for 2012 and a 2% adjustment for 2013. NOW, THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION l: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby malting the findings as hereinabove set forth. SECTION 2: The Village President is hereby authorized and empowered to execute the written Collective Bargaining Agreement between the Village of Morton Grove and the Fraternal Order of Police, Lodge Number 4135 for the term January 1, 2011 to December 31, 2013. SECTION 3: The Village Administrator and the Chief of Police and their designees are hereby authorized to implement and administer the terms and conditions of this written agreement. SECTION 4: This Resolution shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 9`r' day of September 2013. Trustee Grear Trustee Kalogerakos Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth APPROVED by me this 9 "' day of September 2013 Daniel P. DiMaria,'Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 10`x' day of September 2013, rl Ed Ramos; Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 13 -53 AUTHORIZING THE EXECUTION OF A PURCHASING AGREEMENT FOR A NEW JOHN DEERE 544K END LOADER FROM WEST SIDE TRACTOR SALES COMPANY Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: Respectfully submitted: September 9, 2013 To authorize the Village President to execute a purchasing agreement with West Side Tractor Sales Company for the purchase of a New John Deere 544K End Loader used by the Public Works Water /Sewer and Street Divisions to maintain the Village's water and sewer distribution and infrastructure system, as well as all Village owned properties, roadways and right -of -ways. To provide a New John Deere 544K End Loader used for the maintenance and installation of water main, sewer pipes, valve assemblies, fire hydrants along with any work on Village roadways and properties required within the Village. This was a bidding process where bid specifications were drafted, advertised, and a bid opening took place. During the bidding process, vendors brought various end loaders for demonstration. The Public Works crews tested two end loader makes and models with the 2013 John Deere 544K being the preferred unit tested by the crews. A 1998 Caterpillar 928G end loader will be traded. The Village currently owns three (3) John Deere 544 End Loaders; a 1989 544E, a 1996 544G and a 2008 544J that have proven the brand's service life and value. Public Works, Water /Sewer Division Bid price at $143,786.00 including lyear 5,000 hr extended warranty and trade. Public Works Enterprise Fund — Account No. 405033 - 572030. The Public Works Department, Water /Sewer Division, as part of their normal work activities, perform the implementation of the New John Deere 544K End Loader. Approval as presented. N/A None Administrator Prepared by: ` � l P ut Tgdj , Division Superintendent Reviewed by: Reviewed bv: Teresa. Hof Counsel DeMonte, Director of Public Works AUTHORIZING THE EXECUTION OF A PURCHASING AGREEMENT WITH WEST SIDE TRACTOR SALES CO. FOR THE PURCHASE OF A NEW JOHN DEERE 544K END LOADER WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of goverrunent under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove, Public Works Department advertised in the August 9, 2012, edition of the Pioneer Press inviting bids for the PURCHASE OF A NEW JOHN DEERE 544K END LOADER; and, WHEREAS, the Department of Public Works Water /Sewer Division performs the required maintenance on Village owned water and sewer infrastructure including but not limited to, water main, hydrants, valves, and sewer pipe; and WHEREAS, during the process, two (2) participating vendors furnished demonstrators to Public Works for testing purposes, and WHEREAS, the Public Works Water /Sewer crew tested all models and determined the 2013 John Deere 544K end loader to be the best unit as tested, and WHEREAS, the Public Works Department has successfully completed the bidding process that included three qualifying vendors; and WHEREAS, three (3) bids were received publicly opened and read on Friday August 16, 2013, at 10:00 A.M. at the Public Works Department, 7840 Nagle Avenue with the following results: ; and West Side Tractor Sales Co.: 2013 John Deere 544K $176,800.00 Option: lyr, 5,0001ir extended warranty: S 986.00 Less Trade: $ (34,000.00) Total: $143,786.00 Rail Construction Equipment: 201' ) John Deere 544K $181,275.00 Option: lyr, 5,000 hr extended warranty: S 1,100.00 Less Trade: $ 0 Total: 5182,375.00 Brooks Tractor: 2013 John Deere 544K $234,589.00 Option: lyr, 5,000 hr extended warranty: $ 1,019.00 Less Trade: $(31,000.00) Total: 5204,608.00 WHEREAS, Public Works would like to award the bid to West Side Tractor Sales Co. for the John Deere 544K End Loader for $143,786.00 including extended warranty and trade; and WHEREAS, funding for the above purchase is included in the 2013 Annual Budget in Account 405033-572030 in the amount of $160,000.00; and WHEREAS, the qualification and availability of the awarded bidder have been verified; and NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2. Only those companies listed and described in this Resolution for the purchase of a New Loader Backhoe be approved. SECTION 3. The Director of Public Works is hereby authorized to execute a purchase agreement with West Side Tractor Sales Company, 1560 Old Rand Road, Waconda, Illinois 60084 for the purchase of a "New John Deere 544K End Loader ". SECTION 4, This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 9"' DAY OF SEPTEMBER 2013 Trustee Grear Trustee Kalogerakos Trustee Marcus Trustee Pietron Trustee Thill Trustee Toth APPROVED BY ME THIS 9th DAY OF SEPTEMBER 2013 Daniel P. DiMaria, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 10" DAY OF SEPTEMBER 2013 Ed Ramos, Village Clerk Village of Morton Grove Cook County, Illinois