HomeMy WebLinkAbout2013-05-13 AgendaAGENDA
VILLAGE OF MORTON GROVE
MEETING OF THE BOARD OF TRUSTEES
TO BE HELD AT THE RICHARD T, FLICKINGER MUNICIPAL CENTER
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4.
5.
6.
7.
8.
9
May 13, 2013
7:00 pm
Approval of Minutes — Regular Meeting of April 22, 2013
Special Reports
Public Hearings
Residents' Comments (agenda items only)
President's Report — Administration, Northwest Municipal Conference, Council of Mayors, TIF
Committee, Capital Projects, Real Estate Committee
a. Proclamation — National Peace Officers Memorial Day — May 15, 2013
Clerk's Report -- Legal, Cable and Telecommunications Commission
a. Resolution 13 -24 (Introduced May 13, 2013)
Accepting the Canvas Results and Proclamation for the April 9, 2013, Consolidated Election
10. Staff Reports
a. Village Administrator
l) Reminder — the May 27, 2013, regularly scheduled Village Board meeting has been
cancelled for the Memorial Day Holiday
2) Miscellaneous Reports and Updates
b. Corporation Counsel
11. Reports by Trustees
a. Trustee DiMaria — Fire Department, Emergency Management Agency, RED Center, NIPSTA,
Police and Fire Commission (Trustee Great)
1 1. Reports by Trustees (continued)
b. Trustee Gomberg — Police Department, Environmental Health, Police and Fire Commission, IT
Communications (Trustee Marcus)
C. Trustee Grear— Community and Economic Development Department, Chamber of Commerce,
Waukegan Road TIF Review, Lehigh /Ferris TIF Review, Dempster Street Corridor Plan, Real
Estate Committee, Comprehensive Plan, Economic Development (Trustee Dil laria)
d. Trustee Marcus — Public Works Department, Condominium Association, Community Relations
Commission, Solid Waste Agency of Northern Cook County, Natural Resource Commission,
Traffic Safety Commission (Trustee Thill)
1) Resolution 13 -30 (Introduced May 13, 2013)
Authorizing the Execution of a Contract with Arrow Road Construction Company for the
2013 Street Improvement Program
e. Trustee Thill — Building Department, Appearance Commission, Capital Projects, Plan
Commission/Zoning Board of Appeals (Trustee Toth)
Trustee Toth — Finance Department, Finance Advisory Commission, Northwest Municipal
Conference, Advisory Commission on Aging, Family and Senior Services Department (Trustee
Gomberg)
12. Presentation of Warrants - $ 1,223,913.91
13. Other Business
a. Swearing in of Newly Elected Officials
1) Appointment of Village President — Daniel P. DiMaria
2) Appointment of Trustees —Tony S. Kalogerakos, John Pietron, and Bill Grear
3) Appointment of Village Clerk — Edilberto Ramos
b. Presentation of Recognition Plaques to Larry Gomberg and Daniel J. Staackmann by
Mayor Daniel P. DiMaria
C. Remarks by New Board Members
14. Residents' Comments
15. Executive Session
16. Adjournment -To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities
who plan to attend and who require certain accommodations in order to observe and /or participate in this meeting, or who
have questions regarding the accessibility of these facilitles, are requested to contact Susan or Marlene (847/470 -5220)
promptly to allow the Village to make reasonable accommodations.
CALL TO ORDER
I & Village President Dan Staackmann called the meeting to order at 7:00
p.m.
and led the
II. assemblage in the Pledge of Allegiance. He then directed the Clerk
to
call
the roll.
III. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry
Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth.
IV. APPROVAL OF MINUTES
Regarding the Minutes of the April 8, 2013 Regular Board Meeting, Trustee DiMaria moved,
seconded by Trustee Grear, to accept the Minutes as presented. Motion passed
unanimously via voice vote:
V. SPECIAL REPORTS
1. April 17 -18, 2013 Storm Report
a. Village Administrator Ryan Horne noted that Morton Grove, like the rest of the State of Illinois,
suffered from a severe weather occurrence, beyond the Village's control, on April 17" and
18`". He commended Village staff on the frequency and variety of its communications to the
public, including two automated reverse 911 calls on Thursday and postings on the Village's
website and its Facebook page. Some of the elected officials also posted information on their
own Facebook pages to help get the word out. Mr. Horne appealed to the public to sign up for
the Village's electronic newsletter by going to the Village website and going to Quick Links on
the left side of the home page. It's one way to be notified about things like road closures. Also
on the Village's home page is a place to sign up for citizens' alerts. Mr. Horne said that even
non- residents could sign up for the citizens' alerts, especially if they have a loved one living in
the Village.
b. Mr. Horne then turned the presentation over to Joe Dahm of the Water Department, who
provided more detailed information.
Mr. Dahm said the severe weather began at 9:20 p.m. on Wednesday, April 17`" and
continued through Thursday at 11:30 a.m. 4.8 inches of rainfall was registered during
that time at the Village's north pumping station. The heaviest concentration was between
12:15 a.m. and 4:00 a.m. on April 18 '", with 2.5 inches of rain falling in that period.
V.
SPECIAL REPORTS (continued)
Minutes of April 22, 2013: Board Meetin''
c. Mr. Dahm reported that the Metropolitan Water Reclamation District (MWRD) contacted Public
Works to let them know the Deep Tunnel system was "at capacity" at 12:31 a.m. on April 18"
Consequently, the locks were opened to Lake Michigan to relieve the system.
d. Prior to this, the largest single -day rainfall in the Village had occurred on September 13, 2008,
when 7.62 inches of rain fell in 24 hours, and prior to that, on August 14, 1987, 6.49 inches of
rain fell in a 24 -hour period.
e. Mr. Dahm said that Public Works personnel began closing flooded streets at 4:30 a.m. Major
closures included Dempster at Narragansett; Dempster from Waukegan to Ottawa westbound,
Beckwith at Waukegan Road; Golf Road east of Waukegan at the Metra viaduct; and south-
bound Caldwell from Waukegan to Oakton. Additional support directing traffic with these street
closures was provided by the Morton Grove Police Department and EMA. Many side streets
were closed, including the Mansfield Park area and the 5600 -5900 blocks of Emerson and
Capri, north of Church Street (by far the worst of the side street flooding). The majority of the
flooded streets reopened on or before 1:00 p.m. on April 18th, although Emerson and Capri
reopened around 4:30 p.m., and Dempster at Narragansett reopened at 2:40 p.m. on
April 19th. Dempster at Narragansett was closed for 22 hours.
f. Public Works received 135 calls between 4:45 a.m. and 6:00 p.m. on Thursday regarding
flooded basements, flooded alleys, flooded backyards, and from residents requesting
sandbags. Two ComEd outages also occurred, one in the Mansfield Park area and the other
in the area of Lehigh between Dempster and Beckwith. 71 customers were affected. Service
was restored around 1:00 p.m. on April 18`n
g. Mr. Dahm said that Groot will pickup residents' flood- damaged materials for the next two
weeks on the regular pick -up day. If residents have questions about the amount of material
that can be put out, they can contact Groot's customer service at 84- 734 -6400. He added that
the Public Works Sewer Division can inspect basements or answer questions regarding
basement sewer issues. Residents can also get information on the Village's overhead sewer
and flood control assistance plan by calling Public Works at 847 - 470 -5235 between the hours
of 7:00 a.m. and 3:15 p.m., or by calling the Police Department non - emergency number, which
is 847 - 470 -5200.
h. Trustee Grear said he was under the impression that there was no limit to the amount of flood -
damaged material residents could put out for Groot to pick up. Public Works Director Andy
DeMonte said that was correct, but noted that Groot did ask for the material to be bundled in
50 -pound bundles, not just left in one big pile on the parkway. Also, if it's carpeting, it should
be no more than 4 feet in length and tied up. It will make it easier for Groot to pick it up that
way.
Trustee Thill asked if, any time, the Village considered putting the sirens on. Mr. DeMonte
said he thought that Fire Chief Tom Friel would be better able to answer that question, but
personally, he thought that having the sirens go off might have panicked people.
Trustee DiMaria asked if Groot would accept flood- damaged televisions or electronic
equipment. Mr. DeMonte said they would not, as those items are not being accepted by
landfills anymore.
k. Mr.
DeMonte
made a brief presentation to address some of the questions
and misconceptions
he
had heard
as a result of this extraordinary rainfall event.
Minutes of April 22, 2013 Board Meeting.
V. SPECIAL REPORTS (continued)
Mr. DeMonte explained that a combined sewer system is one in which sanitary sewage and
storm water drain into the same pipes. That water then enters the MWRD intercepting sewer
and is conveyed by gravity to the treatment plant located at Howard and McCormick. That
plan is the sole treatment facility for all of northern Cook County and the City of Chicago
north of Fullerton Avenue. It can process 333 million gallons of sewage per day. A separated
system has storm water flowing through separate pipes into the river, while the sewage flows
to the MWRD interceptor.
m. Mr. DeMonte pointed out that the Deep Tunnel was designed to reduce (not eliminate)
flooding and pollution caused by combined sewer overflows. At present, the tunnel holds
2.3 billion gallons of water. Additional reservoirs are being constructed that will bring the total
storage capacity to 17.5 billion gallons (scheduled for completion in 2018). The tunnel can fill
during intense storms. When this happens, Village sewers overflow by gravity into the North
Branch of the Chicago River. This is known as combined sewer overflow. The Village's
overflow is located under the Dempster Street bridge. However, due to the height of the river,
nothing really could go into it.
n. Mr. DeMonte said that when capacity is reached at the MWRD treatment plan, the locks
are opened into Lake Michigan and water is sent directly there without being treated. This
generally happens after a 2.5 inch rainfall over the course of a 24 -hour period. Mr. DeMonte
pointed out that we had a 2.5 inch rainfall in about a four -hour period. He noted that when
water enters the sewer system at a greater intensity than it can flow through the system, some
of the flow can back up into a resident's basement or back yard —the intensity overwhelms the
system. He estimated that that the total "water" for this storm was probably 50 billion gallons.
o. Trustee Thill complimented the MWRD's engineering department for successfully addressing
a problem area at Austin and Beckwith, commenting that the sewer problems that had been
happening consistently there didn't occur this time. He also asked Mr. DeMonte when the
Village would know if it qualified for disaster relief funds.
p. Mr. Horne said the Governor has declared a disaster in Illinois, meaning that federal
assistance may be available for the Village and its residents. The Village must track all the
overtime incurred and residents should document possessions lost due to the storm.
Trustee Thill clarified that the onus is on residents to document flood- damaged belongings
and suggested residents take pictures as documentation.
q. John Hill, retired from EMA, said that a certain financial "number" has to be met in order to
receive federal assistance. In this case, the number is equal to $4.00 per resident of Cook
County to qualify for FEMA reimbursement. The Village has received public assistance
paperwork to submit, which will include personnel overtime and damages for any park district,
school district, or Village municipal properties. The Village has also just received the individual
assistance forms for homeowners to complete. Reimbursement is not guaranteed, but com-
pleting the paperwork will ensure that a resident is "in the system" so if the financial number is
met, that resident may receive reimbursement for losses. FEMA will reimburse for anything
not covered by homeowner's insurance.
r. Trustee Marcus commented that he has visited the treatment facility at Howard and
McCormick; he felt the facility was "at capacity" and wondered if anyone was aware of
any plans the MWRD may have to build additional treatment facilities.
Minutes of April 22, 2013 Board Meefin''
V. SPECIAL REPORTS (continued)
s. Mr. DeMonte said that it's complicated. He felt the MWRD was concerned that they were
getting more water due to pipe leaks and ground water. He said it's more likely that the
MWRD will issue mandates that residents have to repair their own sewer system to keep
ground water from entering the sewer system. MWRD has talked about increasing their
capacity, but the Environmental Protection Agency told them no, they needed to go back to
the individual communities to stop the water from getting in the system.
Mayor Staackmann asked if that meant people who had sump pumps pumping water into
the sewers would have to stop using them. Mr. DeMonte said that would be more likely if the
water is dumping into a sanitary sewer, but it's very complicated. He noted that some people
built basements that are in the flood table; they have pumps running constantly. And to ask
them to pump the water onto their property, which is more acceptable, means people might
be living with a swamp in the warmer months and icy sidewalks in the winter. The whole issue
is very costly and very complicated. Mayor Staackmann noted that the Village has had a
number of meetings around the whole issue of flooding. Mr. DeMonte agreed and said that the
Village could find itself spending a great deal of money to help just a little bit.
Village Engineer Chris Tomich said the types of flooding in Morton Grove are principally
basements (from sanitary or combined sewers backing up into one's basement); water in the
streets (caused when the storm sewer system is at capacity); and river flooding (caused when
the river overflows its banks). He said the basement flooding causes the most phone calls;
street flooding is a nuisance and causes access problems; and river flooding happens slightly
less often, thanks to the buffer of the Forest Preserve, and when it does happen, only three
properties in the Village are affected by it.
v. Mr. Tomich said there are countermeasures to these types of flooding.
(1) Overhead sewers. The village has a program to offer residents some financial
assistance to install these. They are designed to take the flow that's in a homeowner's
kitchen sink or toilet and drain it above the outside grade elevation and then into the
sanitary sewer at a safe level so it can't back up into the house —until or unless the
sanitary sewer system outside accumulates too much water. The basement drains are
disconnected and the homeowner would need to have a pump to pump any basement
toilet, shower, or sink into another pipe for this to work effectively.
(2) Flood control system: This system puts a mechanical device into the sanitary sewer
service line; it mechanically stops the water. This countermeasure is less intrusive, but
also less reliable because it's a mechanical system versus a gravity -based system.
(3) Modernizing the current storm sewer system. The vast majority of the Village's
systems are not designed for the modern standard of a 10 -year flood.
(4) Modernize site development standards. This would help to alleviate street flooding
problems. The idea is to keep the water on a piece of property rather than having it
go into the storm sewer. That, in turn, would help keep the storm sewer's capacity
available for larger storms when it's really needed.
(5) Eliminating or discouraging redevelopment in the flood plain. This is a countermeasure
for river flooding.
Minutes of April 22, 2013 Board Meeting'
V. SPECIAL REPORTS (continued)
w. Cost is a big issue for these types of improvements. For example, Mt. Prospect estimates it
will need to spend $17 million dollars in improvements to their sanitary sewer system to keep
up with inflow and infiltration (1 &1) mandates from the MWRD. They are also estimating need-
ing to spend $10,000 for each residential property for upgrades to private property lines. Niles
recently authorized $15 million dollars for Tier 1 improvements in April of 2012. Mr. Tomich
said he believes there will also be Tier 2 and possibly Tier 3 improvements. In July of 2011,
Northbrook earmarked 22 watershed and neighborhood projects for a $21 million dollar cost.
x. For the Village, on Oak Park Avenue, it would cost $200,000 to expand the existing detention
area on the park district's property, if it's completely feasible, or $1 million dollars for under-
ground detention.
y. The process to implement any improvements will take patience and thoughtfulness, as well as
input from the public. The Village would need to determine how to prioritize and how to fund
such improvements.
z. Trustee
Thill noted that
the
Village is aware of which streets habitually
flood, and wondered if
it would
be advisable to
put
restrictors on certain sewers or streets.
VI. PUBLIC HEARINGS
NONE
Vil. RESIDENTS' COMMENTS (Agenda Items Only)
Anthony Kramer, a resident who lives in the Emerson /Capri area, noted that it takes water an
inordinate amount of time to drain. Water was coming into some peoples' basement windows
for hours. He said he could look down Marmora and see the water draining while it was still
knee -deep on his street. Mr. Kramer said this problem has been ongoing for the past 50 years
and wondered what could be done about it.
Vlll, PRESIDENT'S REPORT
Mayor Staackmann expressed his appreciation to everyone who worked with and helped
deal with the storm, especially all the employees at Village Hall who manned the phones and
kept the flow of information going. He also singled out John Hill for coming forward to offer
assistance in spite of having retired from EMA.
2. Mayor Staackmann asked Mr. Horne to ensure that the paperwork for residents who may be
eligible for FEMA reimbursement is posted on the Village's website so that it can be easily
downloaded and completed.
IX. CLERK'S REPORT
Clerk Kalogerakos sent his condolences to the Boston families and West Texas families who
had loved ones lost or injured in the recent tragedies there.
Ix.
CLERK'S REPORT (continued)
Minutes of April 22, 2013 Board Meetin"
2. Clerk Kalogerakos added his thanks to Mayor Staackmann's, noting that all Village personnel
had done an outstanding job of keeping the Board apprised of all the developments occurring
during the severe weather.
X. STAFF REPORTS
A. Village Administrator,
Village Administrator Ryan Horne introduced Ray Lee from FGM Architects and Police Chief
Mark Erickson to provide an update of the Police Department Facility Architectural Review and
Needs Study, authorized by the Board last October.
a. Chief Erickson provided some background, noting that this issue really began in 1980, when
the Police Department moved in to the new Village Hall /Police Department building. The
current needs assessment is being done because the Village is contemplating purchasing
a piece of property for a new police station. The needs assessment study looks into space
needs, risk management, safety and security, and operational efficiency.
b. Chief Erickson said that, at the time the Police Department moved into its current location,
they were told that it was only temporary, and that the Village was looking to expand or move
the Police Department in about 10 years.
c. In 1994, FGM Architects did a space needs study; in 1998, Sente & Rubel did another one;
and in 2002, Teng & Associates did yet another one. Each study showed inadequate space,
risk /safety factors for personnel and guests, and liability exposure. Also, the financial con-
straints of the Village was an ongoing issue.
d. In 2011, a committee comprised of several trustees and members of Village staff was
formed to determine short-term needs, i.e., immediate space needs, deficiencies of the
current building, cost factors, etc., and long -term needs, i.e., renovating the existing space,
putting an addition on, constructing a new building on the existing site, or constructing a new
building on a new site. For all the various scenarios, the committee looked at timeframes, cost,
potential disruption of service, and, should a decision be made to do new construction at the
existing site, the possibility of having to have a temporary police facility.
e. In 2012, the Board authorized FGM Architects to do an update to the 1998 space needs study
they had done. The Board reviewed the results of that update several months ago. Once
again, many areas are deficient and create safety or risk or liability exposure issues. The
needs are now desperate. Chief Erickson said the Police Department has identified some
potential grants through the State and potential partnerships. Now there is a need for public
discussion.
Mayor Staackmann asked if any members of the Board had any questions of Chief Erickson.
None did.
Chie Erickson then introduced Ray Lee, Vice President of FGM Architects. Mr. Lee has over
25 years of municipal experience. The firm is building new police facilities in Bensenville,
New Lenox, and Franklin Park, and has already completed new police facilities in Glenview,
Skokie, and many more communities.
Minutes of April 22, 2013. Board Meeting
X. STAFF REPORTS (continued)
A. Village Administrator: (continued)
In. Mr. Lee said that the space needs study is the vehicle for planning. He noted that the Police
Department currently occupies almost 20,000 square feet in an older building, which was
formerly a school. There are 45 officers and 17 civilian employees. The population of Morton
Grove is stable and growth is minimal, so the prospect of having to hire a greater number
of police personnel is small. Modern standards dictate that a police department of this size
requires at least 35,000 square feet, including some indoor parking for police vehicles.
i. Mr. Lee said that 54 parking spaces are needed for police personnel and 40 parking spaces
for guests.
j. Basically, the Police Department needs about 80% more space than currently exists. Mr. Lee
explained that the space needs was determined by looking at the previous studies that had
been done, by interviewing police personnel and observing how they work, and by looking
at what is necessary to be in compliance with ADA requirements. Mr. Lee said their goal was
also to separate true "needs" from "wants ".
k. There are several critical points: Key spaces were not designed well, are inadequate, or were
not provided. Police operations have changed since 1980 and require more space. The space
allotted for evidence storage and record retention in the current location is very inadequate.
For example, for a homicide case, evidence must be kept "forever ". Records must be kept
longer and kept in a secure location.
Patrol officers carry much more equipment now; all that needs to be stored properly. Holding
cells must be a stipulated size; Morton Grove's are substandard, and they have swing doors,
which are dangerous and a liability for the Village. Garage storage space is lacking. There is
no area for processing prisoners or bonding them out; there is no place to store bio- hazardous
evidence. None of the corridors, bathrooms, or doorway widths is in compliance with ADA
requirements.
m. Mr. Lee said that the cost to remodel the existing police station and add an addition would
be between $10,986,462 and $11,923,060, and to upgrade the existing HVAC system would
cost an additional $1 to $1.5 million dollars. The cost of building a new police facility on a new
site would be between $14,018,571 and $15,275,854, assuming a Spring 2014 start, and not
including the actual cost of the property.
n. Mr. Lee said the Village needs to look at how much money it wants to spend on a 100 -year old
building. It also needs to look at where the best location is for a police station, and whether or
not it should be in the middle of a residential neighborhood. Ultimately, through discussions
with Village staff and Board members, Mr. Lee said that FGM's recommendation is to build a
new facility on a new site; that scenario would better serve the Village for the long -term.
o. Trustee Thill asked if a residential location is a good place for a police station. Mr. Lee said
no, for several reasons. One is that because, practically speaking, prisoners can and do
sometimes escape. Another reason is that, every shift change, officers check their sirens and
lights by testing them; another is that the scale of the building generally doesn't mesh with the
surrounding residential area; and lastly, because residential neighborhoods often don't provide
the accessibility to major roads or thoroughfares that's needed.
- Minutes of April 22, 2013 Board Meekfn `.
X.
STAFF REPORTS (continued)
A. Village Administrator: (continued)
p. Mayor Staackmann noted that building a new facility from scratch, the construction is more
modular now than in the past, to provide flexibility for future growth. That is one of the limita-
tions of the current building. It's just not feasible to knock out an 18 -inch wall. Mr. Lee agreed,
and also noted that police stations are designed to a very high level now, in Illinois, they have
to meet higher windloads than other buildings, and be earthquake proof.
q. Trustee Thill asked about the gun range. Mr. Lee said it was inadequate and the bullet trap is,
in fact, dangerous.
Trustee Marcus said he was part of the 2011 committee that had been formed to look into this
matter, and felt that, after 30 years, that it was time for the Village to address this properly. He
complimented Mr. Lee on his thorough presentation.
2. Next, Mr. Horne provided an update on the Village's current and anticipated pension
obligations. This is in response to Trustee Thill's recommendation that the Village use
the revenue from video gaming and red -light cameras to provide a supplemental amount
to its pension obligations for the police and fire pension funds.
Mr. Horne clarified that it's important to recognize, regarding the Village's annual tax levy, that,
since 2006, the dollars allocated to pensions have been increasing — leaving less monies
available for its general operations. The Village's contribution is calculated by its actuaries;
they tell the Village how much it needs to budget to meet its pension obligations. The ARC
(annual required contribution) is what the Village tries to levy to each year. The dollar amount
that goes into the tax levy includes "catch -up" contributions to make up for the years in which
the Village was unable to meet its annual required contribution. The actuaries also provided a
projected estimate of what the ARC will be in each of the next five years. Under current
pension law, the Village is required to get to 90% funding of its pensions by the year 2040.
Each year the Village will put in more so help get to that level.
b. The Department of Insurance also provided a tax levy calculation, which is sometimes higher
than the actuarial recommendation, but in the last two years, it was lower. They use slightly
different assumptions and rates of return. However, the Department of Insurance has said that
it will no longer issue suggested tax levies. The Village can reasonably expect pension costs
to increase by at least $500,000 for 2014, and will continue to increase in subsequent ears.
Illinois' pension crisis has received national attention.
C. Mr. Horne said, regarding obligating other revenue streams for pensions, that from a
professional standpoint, he didn't favor earmarking other revenue streams. During the
economic downturn, the Village had to draw down and deplete its reserves. He suggested
that the Village needs to build up its fund balance to be adequate. He felt that the Village is
now turning a corner, economically speaking, and hopes that staff will be able to sit down
with the Board and do a betterjob in planning and budgeting for the future goals of the Village.
d. Trustee Thill asked how the actuarial tax levy recommendation could vary so much (as much
as $500,000) from that of the Department of Insurance. Mr. Horne said it's because different
rates of investment returns, different estimates of future earnings, etc. are used.
Minutes of April 22,201 Board Meet n °
X.
B. Corporation Counsel:
STAFF REPORTS (continued)
Corporation Counsel Liston had no report.
XI. TRUSTEES' REPORTS
A. Trustee DiMaria:
Trustee DiMaria had no
report, but echoed Mayor Staackmann's
compliments
to the Village
staff with their handling
of the severe weather event last week.
B. Trustee Gomberq:
Trustee Gomberg presented Resolution 13 -26, Authorization For The Purchase of Police
Pursuit Vehicles Through the Suburban Purchasing Cooperative, Contract #120.
He explained that the Village has a practice of replacing high mileage squad cars every three
years to insure that key equipment utilized by the MGPD does not fail during the officers'
normal course of duty. Squad cars are used 24 hours a day and they need to be in excellent
condition at all times. Five police squad cars were budgeted for purchase in 2013 at a cost of
$100,000; the total purchase price is $95,585.
Trustee Gomberg moved, seconded by Trustee Thill, to approve Resolution 13 -26.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria aye Tr. Gomberg acre Tr. Grear aae
Tr. Marcus acre Tr. Thill aye Tr. Toth aye
2. Next, Trustee Gomberg presented Resolution 13 -27, Authorizing An Intergovernmental
Agreement With The Village of Glenview, City of Highland Park, and the Village of
Morton Grove ETSB For the Provision of 9 -1 -1 Backup Services.
He explained that, pursuant to Resolution 12 -71, the Village entered into an Intergovernmental
Agreement with the Village of Glenview and its Glenview Public Safety Dispatch Center
( GPSDC) to provide 9 -1 -1 answering and police dispatching services to Morton Grove. The
GPSDC is a Public Safety Answering Point (PSAP) regulated by the State. The Illinois
Commerce Commission requires all emergency telephone systems to have a backup or a
secondary PSAP to provide 9 -1 -1 services in the event the primary PSAP cannot functions for
a limited period of time. The Villages of Glenview and Morton Grove, and the City of Highland
Park, have negotiated an Intergovernmental Agreement that would allow Highland Park's
9 -1 -1 Communications Center to be designated as the secondary PSAP for Morton Grove.
This resolution approves a one -year agreement for 9 -1 -1 services and will automatically renew
for additional one -year periods unless any of the parties serves notice of their intention to
terminate the agreement.
Trustee Gomberg moved to approve Resolution 13 -27, seconded by Trustee Grear.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria acre Tr. Gomberg aye Tr. Grear acre
Tr. Marcus aae Tr. Thill aae Tr. Toth aye
Minutes of April 22, 2013 Board Meetin''
Xl. TRUSTEES' REPORTS (continued)
Trustee Gomberq: (continued)
Trustee Thill asked if there was any cost attached to this. Mr. Horne said there was not.
Trustee
Gomberg noted the return of some
Morton Grove runners who had
participated in the
Boston
Marathon, welcoming back Kirk and
Lindsay Taylor. Given the events
that occurred in
Boston,
Trustee Gomberg said he was glad
they got back to Morton Grove
safely.
C. Trustee Grear:
Trustee Grear presented Ordinance 13 -03, Authorizing an Extension and Modification
of An Economic Incentive and Tax Increment Allocation Financing Development
Agreement By and Between the Village of Morton Grove, Illinois and Keith R. Jackson.
This is the second reading of this Ordinance.
Trustee Grear explained that the Village, pursuant to Ordinance 11 -10, entered into an
agreement with Keith R. Jackson to construct a multi -use structure which will include the
relocation and enlargement of his popular Pequod's Pizza Restaurant. However, this project
was delayed due to the downturn of the economy. The Board and Mr. Jackson wish to extend
and modify the terms of the agreement to update the timeline and the site plan. Once the new
building is constructed, and Pequod's relocates to 6401 Chestnut, Mr. Jackson will sell his
property, commonly known as 8520 and 8522 Fernald Avenue, to the Village. The Village
will sell 6401 Chestnut for $346,000 and will purchase 8520 and 8522 Fernald Avenue for
$455,000.
Trustee Greer moved to adopt Ordinance 13 -03, seconded by Trustee Toth.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye
Tr. Marcus aye Tr. Thill aye Tr. Toth aye
2. Next, Trustee Grear presented Resolution 13 -28, Approving An Amendment to An
Intergovernmental Agreement Between the Village of Morton Grove and Golf School
District 67 and Parkview School District 70.
He explained that the original intergovernmental agreements referred to certain ordinances
that had previously been adopted by the Corporate Authorities to establish the Dempster/
Waukegan Redevelopment Project Area. For technical reasons, those ordinances were
repealed and new ordinances were adopted (Ordinances 12 -34, 12 -35, and 12 -36). The
School Districts had asked that the references be updated, hence this resolution.
Trustee Grear moved, seconded by Trustee Marcus, to approve Resolution 13 -28.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye
Tr. Marcus aye Tr. Thill aye Tr. Toth aye
10
Minutes of: April 22, 2013 Bosrd Mestn
XI. TRUSTEES' REPORTS (continued)
D. Trustee Marcus:
Trustee Marus presented Resolution 13 -24, Authorizing the Annual July 4 Parade and
Closure of Dempster Street.
He explained that the Illinois Department of Transportation requires the Village to adopt a
resolution approving the closing of Dempster Street and authorizing the Village Engineer to file
an application through IDOT for the closing of Dempster from 2pm to 4:30pm on Thursday,
July 4, 2013, for the annual July 4 Parade.
Trustee Marcus moved, seconded by Trustee Thil, to approve Resolution 13 -24.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria aye Tr. Gomberg aae Tr. Grear aye
Tr. Marcus aye Tr. Thill aerie Tr. Toth aye
2 Next, Trustee Marcus presented Resolution 13 -25, Authorization to Execute a Task Order
With Ciorba Group, Inc. For a Traffic Crash Analysis at the intersection of Beckwith
Road and Shermer Road.
He explained that five crashes have occurred at the intersection of Beckwith and Shermer in
2013, stimulating interest among the public, Village staff, and the Board in implementing
countermeasures to reduce the number of crashes. Approximately 100 crashes have occurred
at this intersection since 2006. A traffic signal warrant analysis was done in 1999 to determine
if the installation of traffic signals at this intersection would be justified, and the results of the
analysis indicated that traffic signals would indeed be justified.
Staff is recommending that another traffic signal warrant analysis be done, as well as an
analysis of the crashes and the layout of this intersection. The intersection of Beckwith and
Harlem is very close to this intersection, and operations at both intersections could affect the
operation of one another, so both intersections should be studied. The goal is to determine
the predominant cause(s) of the crashes and to identify a range of improvements that could
improve the balance between safety and mobility at the intersection of Beckwith and Shermer.
Cost of this analysis is $13,047.
Trustee Marcus moved to approve Resolution 13 -25, seconded by Trustee Toth.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye
Tr. Marcus aye Tr. Thill aae Tr. Toth aye
3. Trustee Marcus echoed Mayor Staackmann's comments and compliments to the Village staff,
and expressed sympathy with all those families in Boston and Texas who lost loved ones. He
said it really should make all of us appreciate our "first responders'.
Trustee Thill:
Trustee Thill had no report.
11
Minutes of April 22, 2013 Board Meetingi
F. TRUSTEES' REPORTS (continued)
Trustee Toth:
Trustee Toth had no report.
Xll. OTHER BUSINESS
NONE
XIII. WARRANTS
Trustee Toth presented the Warrants for April 22, 2013 in the amount of $1,234,839.18. She
moved to approve the Warrants, seconded by Trustee Thill.
There was no discussion on the Warrants.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye
Tr. Marcus ave Tr. Thill ave Tr. Toth aye
XIV. RESIDENTS' COMMENTS
NONE
Xv, ADJOURNMENT /EXECUTIVE SESSION
Trustee Toth moved to adjourn the Meeting. Trustee Thill seconded the motion. \
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria acre Tr. Gomberg aye Tr. Grear aye
Tr. Marcus acre Tr. Thill aye Tr. Toth aye
The meeting adjourned at 8:35 p.m.
12
PASSED this 13th day of May, 2013.
Trustee
DiMaria
Trustee
Gomberg
Trustee
Grear
Trustee
Marcus
Trustee
Thill
Trustee
Toth
APPROVED by me this 131h day of May, 2013.
Daniel J. Staackmann, Village President
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 14th day of May, 2013.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove, Cook County, Illinois
Minutes of April 22, 2079 Board Meet n
Minutes by Teresa Cousar
13
Village
WHEREAS, after President John F. Kennedy signed a bill into law on October 1, 1962. each
year the current President of the United States issues a proclamation to designate May 15 as National
Peace Officers Memorial Day and the calendar week during which it occurs as National Peace Officers
Memorial Week: and
WHEREAS, the National Law Enforcement Officers Memorial is the nation's monument to
honor the 19,981 federal, state and local law enforcement officers in our nation's history who have made
the ultimate sacrifice for the safety and protection of our nation and its people; and
WI IEREAS, the protective role of law enforcement conveys the strength, courage and valor
which are hallmarks of those who serve and protect, and the members of the Morton Grove Police
Department recognize their duty to serve and play an essential role in safeguarding the rights and
freedoms of the citizens of the Village of Morton Grove:. by protecting them against violence or
disorder; by protecting the innocent against deception; and the weak against oppression or intimidation;
and
W1114:REAS, the citizens of our Village should observe May 15. 2013, as National Peace Officers
Memorial Day by honoring those 120 courageous peace officers who lost their lives in the line of duty
last year; to those family members, friends and fellow officers who grieve for their loss; and for those
who have become disabled in the performance of their duty: and
WHEREAS, we direct government officials to display the United States flag at half- staffon all
government buildings; and to invite state and local governments as well as general citizens to observe
this day with appropriate ceremonies and activities.
NOW, 1I1FREFORL,1, Daniel J. Staackmann, do hereby proclaim May 15, 2013, as
NATIONAL PEACE OFFICERS MEMORIAL DAV
in the Village of Morton Grove, and call upon all patriotic, civil and educational organizations to
observe the week with appropriate ceremonies in which all persons may join in commemorating police
officers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered
a dedicated service to their communities and, in doing so, have established for themselves an enviable
and enduring reputation for preserving the rights and security of all citizens.
In witness hereof. I have hereunto set my hand and caused to be affixed the seal of the Village of
Morton Grove.
Daniel .1. Staackmann. Village President
Legislative SuMMan
_____ _ _ Resolution 13 -29
ACCEPTING THE CANVAS RESULTS AND PROCLAMATION
FOR THE APRIL 9, 2013, CONSOLIDATED ELECTION
Introduced:
Synopsis:
Purpose:
Background:
Programs, Depts or
Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin.
Recommendation:
First Reading:
Special Consider.
or Requirements:
May 13, 2013
This resolution accepts and confirms the results of the April 9, 2013, Consolidated Election.
To formally announce and record the results of the April 9, 2013, Consolidated Election.
On April 7,
2013, a consolidated election was
held within the Village of Morton Grove.
Two candidates ran
for one office of Village President for a four year term. One candidates ran for one office
of Village Clerk for
a four year
tern. Three candidates ran for
three offices of Village Trustee for four
year terms. Three
candidates ran
for three six year terms for a
Library Trustee. The Board of Election Commissioners
have
certified the
following results: Total ballots cast
2,798.
The
balloting for office of Village
President for one
four year term:
Daniel P. DiMaria
1,925
Larry Gomberg
829
The
balloting for office of Village
Clerk for one four
year term:
Edilberto Ramos
2,189
The
balloting for office of Village
Trustee for three
four year terms:
William "Bill" Orear
25109
John Pictron
1,966
Tony S. Kalogerakos
2,064
The
balloting for office of Library
Trustee for three
six year terms:
David P. Calimag
1,750
Carlotta Gonzales
1,701
Barbara Novick
1,849
The Board of Elections of Cook County, Illinois have proclaimed and this resolution confirms the certification
and proclamation of the newly elected officials:
Daniel P. DiMaria— Village President
Edi I berto Ramos-- Village Clerk
William "Bill' Great, John Pietron, and Tony S. Kalogerakos— Village Trustee
Not Applicable
None.
Not Applicable.
Not Applicable
Approval as presented.
Not Required
None
Respectfully submitted
Ryan J Honn�, Village Administrator
r
Prepared and Reviewed by: _
Teresa Hoffinan Liston, Corporation Counsel
1 1 1
ACCEPTING THE CANVAS RESULTS AND PROCLAMATION
FOR THE APRIL 9, 2013, CONSOLIDATED ELECTION
WHEREAS, pursuant to the Consolidated Election laws of the State of Illinois, the VILLAGE
OF MORTON GROVE did cause to be submitted to the electors of said Village, at the regular general
consolidated election held on the 9"' day of April 2013, the election of a Village President for a four (4)
year term; the election of a Village Clerk, for a four (4) year term; the election of three Trustees for
four (4) year terms; and the election of three (3) Library Trustees for six (6) year terms; and
WHEREAS, responsibility for the administration of said election was with the County Clerk
and Board of Election Commissioners of the County and the State of Illinois, and which said election
was properly conducted pursuant to the law; and
WHEREAS, the election returns have been canvassed by the Board of Election Commissioners
of Cook County, Illinois; and
WHEREAS, as a result of said canvas, the Board of Elections have certified the following
results:
A. Total Number of Ballots Cast at the April 9, 2013, Consolidated Election was 2,798.
B. The balloting for the office of Village President of the Village of Morton Grove for one (1) four
(4) year term was as follows:
NAME OF CANDIDATE NUMBER OF VOTES RECEIVED
DANIEL P. DI MARIA 1,925
LARRY GOMBERG 829
C. The balloting for the office of Village Clerk of the Village of Morton Grove for one (1) four (4)
year terms was as follows:
NAME OF CANDIDATE NUMBER OF VOTES RECEIVED
EDILBERTO RAMOS 2,189
D. The balloting for the office of Village Trustee of the Village of Morton Grove for three (3) four
(4) year terms was as follows:
NAME OF CANDIDATE NUMBER OF VOTES RECEIVED
WILLIAM "BILL" GREAR 2,109
JOHN PIEFRON 1,966
TONY S. KALOGERAKOS 2,064
E. The balloting for the office of Library Trustee of the Village of Morton Grove for three (3) six
(6) year terms was as follows:
NAME OF CANDIDATE NUMBER OF VOTES RECEIVED
DAVID P. CALIMAG 1,750
CARLOTTA GONZALES 1,701
BARBARA NOVICK 1,849
: and
WHEREAS, the Board of Election Commissioners of Cook County Illinois has proclaimed the
following person has been elected as Village President of the Village of Morton Grove to serve a full
term of four (4) years:
DANIEL P. DI MARIA
WHEREAS, the Board of Election Commissioners of Cook County Illinois has proclaimed the
following person has been elected as Village Clerk of the Village of Morton Grove to serve a full term
of four (4) years:
EDILBERTO RAMOS
WHEREAS, the Board of Election Commissioners of Cook County Illinois has proclaimed the
following persons have been elected as Village Trustee of the Village of Morton Grove to serve a full
term of four (4) years:
WILLIAM `BILL" GREAR TONY S. KALOGERAKOS JOHN PIETRON
WHEREAS, the Board of Election Commissioners of Cook County Illinois has proclaimed the
following persons have been elected as Library Trustee of the Village of Morton Grove to serve a full
tern of six (6) years:
DAVID P. CALIMAG CARLOTTA GONZALES BARBARA NOVICK
NOW, THEREFORE, BE IT RESOLVED by the Corporate Authorities of the Village of
Morton Grove, Cook County, Illinois, as follows:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into
this
Resolution
as though fully set forth therein thereby making the findings as
hereinabove
set
forth.
and
SECTION 2: The Village accepts the canvassing, certification, and proclamation of the Board
of Election Commissioners of Cook County Illinois and affirms the following persons have been duly
elected to the following Village Offices:
DANIEL P. DI MARIA
EDILBERTO RAMOS
WILLIAM "BILh" GREAR
TONY S. KALOGERAKOS
JOHN PIETRON
Village President four year term
Village Clerk four year term
Village Trustee four year term
Village Trustee four year term
Village Trustee four year term
SECTION 3: The Village accepts the canvassing, certification, and proclamation of the Board
of Election Commissioners of Cook County Illinois and affirms the following persons have been duly
elected to the following Library Offices:
DAVID P. CALIMAG
CARLOTTA GONZALES
BARBARA NOVICK
Library Trustee six year term
Library Trustee six year term
Library 'Trustee six year term
SECTION 4.
All orders or resolutions in conflict with this Canvassing
Resolution be,
and the
same are to the extent
of such conflict hereby repealed, and that this Resolution
be in full force
and
effect immediately and forthwith upon its adoption, all as required by the statutes of the State of
Illinois.
PASSED this 13`" day of May 2013
Trustee
Trustee
Trustee
Trustee
"Trustee
Trustee
DiMaria
Gomberg
Grear
Marcus
Thi ll
Toth
APPROVED by me this 13`x' day of May 2013.
Daniel J. Staackmann, Village President
Village of Morton Grove
Cools County, Illinois
A'T'TESTED and FILED in my office
This 14`x' day of May 2013.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
Pagc 1 of 2
Cook County Clerk's Office
Suburban Cook County Election Results
Official Certificate of Results Back to Election Sunmrnnz7Re,
April 09, 2013 Consolidated General Election Print Results
The Cook County Clerk, having co
following vote totals.
Candidates Percentage
Daniel P DlMarla 69.9%
Larry Gomberg 30.1%
Total 100%
denotes write -in candidate
mpleted a canvass of all votes cast for President, Village of Morton Grove, hereby certifies the
Votes
1,925
829
2,754
This election having been certified to me as 1 to be elected results to Daniel P. D1Mana being elected.
Below is the abstract of votes by precinct.
Dated this April 30, 2013.
David Orr, Cook County Clerk
Township - President, Village of Morton Grove
w
�
m
Township
Registered Voters
Ballots Castro
Total Votes
n3
w
_.. Maine_
..3,948
_. 548
369
_.
.150
519.
Niles
11,186
2250',
1556
679
2,235
Suburban Cook County Total
15,134
2,798
1 925
'..
829
2.754
Precinct - President, Village of Morton
Grove
m
m
�
Precinct
Registered Voters
Ballots Cast
°
v
Total Votes
_.... Maine 15..
_531
81
59
17
76
Maine 40..
976
134
'..
82
47
129
Maine 62..
...516
66
48
1
61
Maine 63
....720
120
87
_....
31
118
......... Maine 71
.... 543
78
47
26
73
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Page 2 of 2
Maine 90
662
69
46
16
62
Niles 10
1,100
239
156
80
236
Niles 35
232
177.
54
...231
Niles 38
1,735
288 !
201
85
286
Niles 50.
1,189
235 '..
179
55
234
_..... Niles 53
1,149
221
149
72
221
__. Niles 54.
_...
612
160
119
38
157
_.. Niles 57
1,254
275
199
75
27A
Niles 58 '..
1,222
137
109
27
136
Niles 59
91 '..
55
36
91
Niles 72
1,411
372
212 '..
157
369
Suburban Cook County Total
15,134
2,798
1,925
829
2,754
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Page 1 of 2
Cook County Clerk's Office
Suburban Cook County Election Results
Official Certificate of Results Back to Election summary Results
April 09, 2013 Consolidated General Election Print Results
The Cook. County Clerk, having completed a canvass of all votes cast for Clerk. Village of Morton Grove, hereby certifies the following
vote totals:
Candidates Percentage Votes
Edilberto C Ramos 100% 2,189
Total: 100% 2,189
"denotes write -in candidate
This election having been certified to me as 1 to be elected results in Edilberto C. Ramos being elected
Below is the abstract of votes by precinct.
Dated this April 30, 2013-
David Orr, Cook County Clerk
Township - Clerk, Village of Morton Grove
m
�a
Township
Registered Voters
Ballots Cast
'.5 0
Total Votes
0 0
n
.Maine
3,948
._.548
411
411
Niles
11.186
2,250
1,778
1,778
Suburban Cook
County Total
15.134
2,798
2,189
2,189
Precinct - Clerk, Village of
Morton Grove
m
Precinct
Registered Voters
Ballots Cast
'.I
Total Votes
� o
n
_.....
Maine 15 _.
531.
_81
63
63
Maine 40
976
.....134
99
99
Maine 62
_.. _.
516
_.. 66
48
_.... 48
_.
Maine 63
_... _...
720
...120
96
96
_.
Maine 71
_....
543
_78
52
_.. 52
...
Maine 90 ..
662
69
53
53
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Page 2 of 2
Niles 10
1,100.
239
190
190
Niles 35
1,120
232
199 '..
199
Niles 38
1,735
.......288
225
225
Niles 50
_... _..
1,189
235
189
189
Niles 53
_.. _. _...
1149
....221
...174
174
Niles 54 _._
_. _....
_.... 612
_..160
..1.17
117
Niles 57 _
_...
1.254
.....275
...204
204
Niles 58
...
_.. 1,222 ._
......137
....123
_... 123
Niles 59
394
91
'......
75
75
Niles 72
1,411
372
282
282
Suburban Cook County Total
15,134
2,798
2,189
2,189
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Page 1 oft
'.. Cook County Clerk's Office
Suburban Cook County Election Results
Official Certificate of Results Back to Election Summary Results
I April 09, 2013 Consolidated General Election Print Results
The Cook County Clerk, having completed a canvass of all votes cast for Trustee. Village of Morton Grove, hereby certifies the
following vote totals:
Candidates Percentage Votes
William Bill" Great 3435% 2,109
Tony S. Kalogerakos 3162% 2.064
John loetron 32.02% 1,966
Total. 100% 6,139
* denotes wute m candidate
This election having been certified to me as 3 to be elected results in William "Bill" Grear, Tony S. Kalogerakos & John Piet'ron being
elected.
Below is the abstract of votes by precinct.
Dated this April 30, 2013-
a"
David Orr, Cook County Clerk
Township - Trustee, Village of Morton Grove
Township Registered Voters
........Maine
Niles _...
Suburban Cook County Total
3,948
Ballots Cast m v Total Votes
Fro m
p 0
548 384 396 369 1,149
11,186.
2,250
1,725
1,668
1,597
4,990
15,134
2,798
2,109
2064.
1,966
6,139
Precinct - Trustee, Village of Morton Grove
r
Precinct Registered Voters
Ballots Cast
n
y
Total Votes
N
y
0
O
_.... _... .Maine 15 _. 531
81
61
66
55
182
Maine 40 976
_...
134
101
98
98
297
Maine 62 516
66
48
47
140
Maine 63 720
120
86
88
80
254
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Page 2 of 2
Maine 71
543
78
47
49
46
142
Maine 90
662
69
44 '...
47
43 '..
134
Niles 10
1 100
239
173'.
178
171
522
. Niles 35
1,120
232
186
178
172
536
Niles 38
1,735
288
224
206
198
628
Niles 50
1,189
235
179 '..
178
171
528
_.. Niles 53 _....
1.149
.221
163
157
481
Niles 54
612
160
129
120
108
357
Niles 57
1,254
275
206
204 !.
190
600
Niles 58
1,222
137
115
100
96
311
Niles 59 '..
394.
91
74
72
67
213
Niles 72
1,411
372
276
275
263
814
Suburban Cook County Total
15,134
2,798
2,109
2064
1 966
6,139
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Page 1 of 2
Cook County Clerk's Office
Suburban Cook County Election Results
Official Certificate of Results Back to Election Summary Results
April 09, 2013 Consolidated General Election Print Resuits
The Cook County Clerk, having completed a canvass of all votes cast for Library Trustee, Village of Morton Grove, 6yr, hereby certifies
the following vote totals.
Candidates
Percentage
Votes
David P Calimag
33.02 %
1 750
Carlotta Gonzales
32.09%
1,701
Barbara Novick
34.89 %
1 849
Total:
100%
5,300
" denotes write-in candidate
This election having been certified to me as 3 to be elected results in David P. Calimag, Carlotta Gonzales & Barbara Novick being
elected.
Below is the abstract of votes by precinct.
Dated this April 30, 2013-
David Orr., Cook County Clerk
Township - Library Trustee, Village
of Morton Grove,
6yr
Precinct
Registered Voters
Ballots Cast
v
z
Township Registered Voters
Ballots Cast
ti
P;
C
d
Total Votes
o
0
y
_
o
o
z
0
m
m
` '..
R
`
Maine _
3,948
302
295
338 '..
935
Niles
11,186
2,250
1448
1,406
1.511
4,365
Suburban Cook County Total
15 134
2,798
1,750
1,701
1,849
5300
Precinct - Library Trustee, Village of Morton Grove, 6yr
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Precinct
Registered Voters
Ballots Cast
v
z
Total Votes
°
o
o
m
`
Maine 15
_ _. 531
81
47
46
'..
51
_.. 144
.._..Maine 40
_ 976
134
74
77
86
237
Maine 62
_ 516
66
36
'..
36
39
111
Maine 63
720
120
69
67
73
209
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Page 2 of 2
Maine 71
543
78
40
36 :
42
118
_... Maine 90
662
69
36
33
47
116
__... Niles 10
1,100
161
157
_...
470._
Niles 35 :
1,120
232
144
141
151
436
Niles 38
1,735
288
187
172
191
550
Niles 50
1189
235
149
146
158
453
Niles 53
1,149
221
146
134
150
430
Niles 54
612
160
96
104
106
306
Niles 57
1 ,254
275
171
174
174
519
_.. Niles 58 ...
_.. 1,222 _..
.137
91
87
1'0
288
_. Niles 59 '.
394
91
64
70
198
Niles 72
1,411
372
239
227
249
715
Suburban Cook County Total
15,134
2,798
1,750
1 701
1 849
5,300
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Legislative Summary
- -- — ➢tesolution 13 -30 _
Introduced:
Synopsis:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
Special Considerations or
Requirements:
AUTHORIZING THE EXECUTION OF A CONTRACT
WITH ARROW ROAD CONSTRUCTION COMPANY
FOR THE 2013 STREET IMPROVEMENT PROGRAM
May 13, 2013
To authorize the Village President to execute a contract with Arrow Road
Construction Company for the 2013 Street Improvement Program.
The 2013 Street Improvement Program is necessary to maintain the quality,
drainage, and drivability of the streets in the Village. The current program includes
the resurfacing and ancillary improvements on 39 streets.
This contract was bid through a public process in which the contract was advertised
and sealed bids were received. Nineteen bid packages were purchased and four bids
were submitted (bid tabulation attached). Arrow Road Construction Company of
Mount Prospect, Illinois was determined to be the lowest responsible bidder.
Arrow's qualifications and availability were verified. The proposal amount is
$286,072.00 Tess than the Engineer's Estimate of Cost. The bid process conformed
to the Village's purchasing requirements. This project is required to comply with
the Illinois Prevailing Wage Act. Village staff has recommended the bid of Arrow
Road Construction Company in the amount of $1,681,168.00 be accepted.
Public Works, Engineering Division
The estimated contract value is $1,681,168.00. Since this is a unit price contract,
the final contract amount will be based on the actual quantity of work performed.
Capital Project Fund 305060 - 553340. Proceeds from 2010 (Forward Morton
Grove) bond issue.
The Public Works Department, Engineering Division, as part of their normal work
activities, performs the management and implementation of the program.
Approval as presented.
None
Respectfully submitted:
R alklio illage Administrator
Prepared by: Reviewed by:
Chris Tomich, Village Engineer
Reviewed by:
Teresa Ilot
DeMonte,
Counsel
of Public Works
AUTHORIZING THE EXECUTION OF A CONTRACT WITH
ARROW ROAD CONSTRUCTION COMPANY
FOR THE 2013 STREET IMPROVEMENT PROGRAM
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, the 2013 Street Improvement Program is necessary in order to maintain the Village's
infrastructure; and
WHEREAS, the 2013 Street Improvement Program includes the following streets:
L Austin Ave. - Beckwith Rd. to N Dead -end
2. Belleforte Ave. - S Dead -end to Beckwith
Rd.
3. Birch Ave. - Dempster St. to Hazel St.
4. Churchill Ave. - Oleander Ave. to Davis St.
5. Davis St. - New England Ave. to Oak Park
Ave.
6. Davis St. - Washington St. to Ozark Ave.
7. Elm St. - W Cul -de -sac to E Dead -end
8. Keeney St. - Gross Point Rd. to Long Ave.
9. Kirk St. - Nagle Ave. to River Dr.
10. Lake St. - Washington St. to Ozark Ave.
11. Lincoln Ave. - At Edens Highway Bridge
12. Lincoln Ave. - Lehigh Ave. to Dempster St.
13. Luna Ave. - Mulford St. to Oakton St.
14. Lyons St. - Austin Ave. to Menard Ave.
15. Madison St. - Menard Ave. to Major Ave.
16. Mansfield Ave. - Lyons St. to N Dead -end
17. Mansfield Ave. - L,ake St. to Davis St.
18. Mason Ave. - Main St. to Lincoln Ave.
19. Merrimac Dr. - S Village Limit to Kirk St.
20. Marton Ave. - Elm St. to Lincoln Ave.
;and
21.
Nagle Ave. -
S Cul -de -sac to Oakton St.
22.
Natchez Ave.
- S Cul -de -sac to Oakton St.
23.
National Ave.
- Church St. to Beckwith Rd.
24.
Neenah Ave.
- Churchill St. to Hazel St.
25.
New Castle Ave.
- Davis St. to Beckwith Rd.
26.
Oak Park Ave. -- Lyons St. to N Cul -de -sac
27.
Oak Park Ave.
- Davis St. to Beckwith Rd.
28.
Oconto Ave.
- Wilson Terr, To Poster St.
29.
Octavia Ave.
- Shermer Rd. to Wilson Terr.
30.
Oketo Ave. -
Wilson Terr. to Lyons St.
31.
Olcott Ave. -
Greenwood Ave. to Suffield St.
32.
Olcott Ave. -
S Cul -de -sac to Oleander Pl.
33.
Oleander Pl. -
S Cul -de -sac to Olcott Ave.
34.
Oleander Ave.
-- Dempster St. to Greenwood
Ave.
35. Oswego Ave. - Dempster St. to Suffield St.
36. Palma Ln. - W Dead -end to Normandy Ave.
37. Suffield Ct. - Oketo Ave. to Harlem Ave.
38. Washington St. - Austin Ave. to Menard
Ave.
39. Wilson Ter. - Octavia Ave. to Harlem Ave.
WHEREAS, the Public Works Department advertised in the April 11, 2013, issue of the Pioneer
Press Newspaper inviting bids on the "2013 Street Improvement Program "; and
WHEREAS, the bidding procedures comply with purchasing requirements of Municipal Code Title
1, Chapter 9, Article A, Section 2; and
WHEREAS, the terms of this contract will comply with the Illinois Prevailing Wage Act; and
WHEREAS, nineteen (19) bid packages were purchased; and
WHEREAS, four (4) bids were received, publicly opened and read at the Public Works Facility at
10:00 a.m. on Tuesday, April 30, 2013, with the corrected bid results as follows:
; and
Contractor Total
Arrow Road Construction Company $11681,168.00
Schroeder Asphalt Services, Inc. $1,789,372.50
J.A. Johnson Paving Co. $1,874,370.00
A Lamp Concrete Contractors Inc. $21039,455.00
WHEREAS, the low bidder is Arrow Road Construction Company of Mount Prospect, Illinois; and
WHEREAS, the qualifications and availability of the low bidder have been verified; and
WHEREAS, the low bid of Arrow Road Construction Company is $286,072.00 less than the
Engineer's Estimate ofCost; and
WHEREAS, funding for the above work in the amount of $2,000,000 is available for the roadway
work in the Village of Morton Grove 2013 Adopted Budget in Account Number 305060 - 553340.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2. The Corporate Authorities accept the bid of Arrow Road Construction Company in the
amount of $1,681,168.00.
SECTION 3. The Village President of the Village of Morton Grove is hereby authorized to execute
and the Village Clerk to attest a contract with Arrow Road Construction Company, based upon their bid for
the 2013 Street Improvement Program in the amount of $1015168.00.
SECTION 4. The Village Administrator, Director of Public Works, and the Village Engineer and/or
their designees are
hereby
authorized
to take all
steps
necessary to oversee,
and implement
this contract.
SECTION
5. This
Resolution
shall be in
full
force and effect upon
its passage and
approval.
PASSED THIS 13 "' DAY OF MAY 2013
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
DiMaria
Gomberg
Grear
Marcus
Thi ll
"Toth
APPROVED BY ME THIS 1311' DAY OF MAY 2013
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 14"' DAY OF MAY 2013
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
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