HomeMy WebLinkAbout2013-03-11 AgendaAGENDA
VILLAGE OF MORTON GROVE
MEETING OF THE BOARD OF TRUSTEES
TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER
March 11, 2013
7 :00 pm
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes — Regular Meeting of February 25, 2013
5. Special Reports
a) Presentation to Grant Gilbert in Recognition of His Assistance in Obtaining Grant Funding for the
Tree Planting Program to be Made by the Natural Resource Commission and Public Works
Director Andy DeMonte
6. Public Hearings
7. Residents' Comments (agenda items only)
8. President's Report — Administration, Northwest Municipal Conference, Council ofMayors, TIF
Committee, Capital Projects, Real Estate Committee
a. Commission/Board appointments are requested as follows:
i. Advisory Commission on Aging Agnes Quinn
ii. New Committee — Recycling Ad Hoc Committee Andy DeMonte
Bonnie Burnett
Lee Tamraz
Judy Kochman
Tom Maddex
b. Proclamation — Lights Out America — Earth Hour — March 23, 2013
9. Clerk's Report — Legal, Cable and Telecommunications Commission
10. Staff Reports
a. Village Administrator
1) Miscellaneous Reports and Updates
b. Corporation Counsel
1 l . Reports by Trustees
a. Trustee DiMaria — Fire Department, Emergency Management Agency, RED Center, NIPSTA,
Police and Fire Commission ('Trustee Great)
b. Trustee Gomberg — Police Department, Environmental Health, Police and Fire Commission, IT
Communications (Trustee Marcus)
1) Resolution 13 -13 (Introduced March 11, 2013)
Authorizing the Purchase of Watchguard Digital In -Car Video Recording Systems for
Police Vehicles from the Illinois State Bid Program Contract # PSD- 4017032
C. Trustee Grear — Community and Economic Development Department, Chamber of Commerce,
Waukegan Road TIF Review, Lehigh /Ferris TIF Review, Dempster Street Corridor Plan, Real
Estate Committee, Comprehensive Plan, Economic Development (Trustee DiMaria)
d. Trustee Marcus — Public Works Department, Condominium Association, Community Relations
Commission, Solid Waste Agency of Northern Cook County, Natural Resource Commission,
Traffic Safety Commission (Trustee Thill)
1) Resolution 13 -14 (Introduced March 11, 2013)
Authorizing the Annual Memorial Day Parade and Closure of Dempster Street
2) Resolution 13 -15 (Introduced March 11, 2013)
Authorizing the Execution of a Contract with Denler, Inc. for the 2013 Crack Sealing
Program
e. Trustee Thill — Building Department, Appearance Commission, Capital Projects, Plan
Commission/Zoning Board of Appeals (Trustee Toth)
Trustee Toth — Finance Department, Finance Advisory Commission, Northwest Municipal
Conference, Advisory Commission on Aging, Family and Senior Services Department ("Trustee
Gomberg)
12. Other Business
13. Presentation of Warrants - $593,676.84
14. Residents' Comments
15, Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate
16. Adjournment -To ensure,full accessibility and equal participation for all interested citi_ =ens, individuals with disabilities
who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who
have questions regarding the accessibility of these facilities, are requested to contact .Susan or Marlene (8471470 -5220)
promptly to allow the Village to make reasonable accommodations.
CALL TO ORDER
I & Village President Dan Staackmann called the meeting to order at 7:00
p.m.
and led the
11. assemblage in the Pledge of Allegiance. He then directed the Clerk
to
call
the roll.
111. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria,
Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth.
IV. APPROVAL OF MINUTES
Regarding the Minutes of the February 11, 2013 Regular Board Meeting, Trustee DiMaria
moved, seconded by Trustee Toth, to accept the Minutes as presented. Motion passed
unanimously via voice vote.
V. SPECIAL REPORTS
NONE
VI. PUBLIC HEARINGS
►[�7�1�
VII. RESIDENTS' COMMENTS (Agenda Items Only)
NONE
VIII. PRESIDENT'S REPORT
Mayor Staackmann asked for the Board's concurrence to appoint Mario Vardijan to the
Economic Development Commission.
Trustee Thill so moved, seconded by Trustee DiMaria. Motion passed unanimously via
voice vote.
Minutes of February 25, 2013 Board Meeting
IX. CLERK'S REPORT
Clerk Kalogerakos announced that Primary Election Day is tomorrow, February 26.
X. STAFF REPORTS
A. Village Administrator
Village Administrator Ryan Horne had no report.
Corporation Counsel
Corporation Counsel Liston said that, as the Village's Ethics Officer, she had been asked,
subsequent to the last Board Meeting, to render an opinion as to whether or not Mayor
Staackmann violated the Village's Ethics Ordinance or any State statutes by voting on the
contract to provide social services at that meeting.
She said she referred the matter to an attorney at Ancel Glink, a firm with over 30 years of
experience in municipal law. The attorney's opinion stated that he found no reason in either
the State statutes or in the Village's Code of Ethics that would have precluded the mayor from
voting, and no evidence that any conflict of interest existed.
0
A. Trustee DiMaria:
Trustee DiMaria had no report.
B. Trustee Gomberg
TRUSTEES'REPORTS
Trustee Gomberg had no formal report but, as the liaison to the Police Department, read a
report from Chief Mark Erickson on recent Department training and awards. The Department
held their annual department -wide training last week, and thanked all the principals, directors,
and superintendents from all of the Village's schools for their attendance, discussion, and
input into the Department's School Safety Program. The Police Department also thanked
Habeeb Quadri, Principal of the MCC Full -Time School., for his presentation to, and discus-
sion with, all members of the Department regarding "Muslim Faith, Culture, and Community
Relations."
In addition, numerous awards were given to both sworn and civilian members of the Police
Department, including Meritorious Service, Letters of Commendation, and Department
Commendation awards. Officer Dennis Johnson was named "Officer of the Year ", and the
following officers received "Top Cop" Awards: Officer Stephen Litkowiak, Officer Dennis
Johnson, Officer Dan Warrensford, and Detective Dominic Przekota.
Minutes of February 25, 2013 Board Meeting
%I TRUSTEES' REPORTS (continued)
C. Trustee Grear:
Trustee Grear had no report.
D. Trustee Marcus:
Trustee Marus presented Resolution
13 -10, Authorizing
the
Execution
of a Contract with
Landscape Concepts Management,
Inc. For the @013
Tree
Trimming
Program.
He explained that the Village has an annual program, dependent on funding appropriations, to
trim trees within the Village rights -of -way and property. This contract was bid through a public
process. Three bids were received, with the lowest bidder being Landscape Concepts
Management, Inc.. This contract has an estimated value of $23,710, but since this is a unit
price contract, the final contract amount will be based on the actual quantity of work done.
Trustee Marcus moved to approve Resolution 13 -07, seconded by Trustee Thill.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria aae Tr. Gomberg aye Tr. Grear acre
Tr. Marcus acre Tr. Thill aye Tr. Toth acre
2. Next, Trustee Marcus presented Resolution 13 -11, Authorizing the Acceptance of a
Material Proposal From Arrow Road Construction Company for the 2013 Material
Purchasing Program for Asphalt.
He explained that the Village has an annual program, depending on funding appropriations, to
purchase construction materials, like asphalt and concrete, to be used to maintain Village
rights -of -way and property. The purchases of construction materials are paid for using monies
from the General Fund, the Motor Fuel Tax Fund, and the Enterprise Fund. The use of Motor
Fuel Tax funds is administratively controlled by the State of Illinois, so contracts for these
amounts must conform to the requirements of the State. This contract was bid through a
public process. Three bids were received, with the low bidder being Arrow Road Construction
Company. The estimated contract value is $57,750. Since this is a unit price contract, the final
contract amount will be based on the actual quantity of material purchased.
Trustee Marcus moved to approve Resolution
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria acre Tr. Gomberg
Tr. Marcus acre Tr. Thill
13 -08, seconded by Trustee Toth,
FM
Tr. Grear aae
Tr. Toth acre
3. Next, Trustee Marcus presented Resolution 13 -12, Authorizing the Acceptance of a
Material Proposal From Ozinga Ready Mix Concrete, Inc. for the 2013 Material
Purchasing Program for Concrete.
As with Resolution 13 -11, Trustee Marcus noted that tdhis contract was bid through a public
process. Only two bids were received, with the low bidder being Ozinga Ready Mix Concrete,
Inc. The estimated contract value is $44,640.
r Minutes of februaiy 25,201S Board Meeting'1
XI.
E.
F
TRUSTEES' REPORTS (continued)
Trustee Marcus: (continued)
Trustee Marcus said that, since this is a unit price contract, the final contract amount will be
based on the actual quantity of material purchased.
Trustee Marcus moved to approve Resolution
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria aye Tr. Gomberg
Tr. Marcus aye Tr. Thill
Trustee Thill:
13 -12, seconded by Trustee DiMaria.
ave
Tr.
Grear
aae
aye
Tr.
Toth
aye
Trustee Thill presented Ordinance 13 -02, Granting a Special Use Permit for a Parking
Variation in Excess of 36% of the Required Number of Spaces at the Property Located
at 9400 -9416 Waukegan Road, Morton Grove, Illinois.
This is the second reading of this ordinance.
Trustee Thill explained that this ordinance is pursuant to Plan Commission case PC 13 -01,
which was reported to the Board at its February 11, 2013 meeting. This ordinance grants a
Special Use Permit for a parking variation in excess of 35% of the number of required spaces
for sites where the building area is less than 10,000 square feet.
Trustee Thill moved to adopt Ordinance 13 -02, seconded by Trustee Toth.
Trustee Marcus said that he expressed some concerns about this at the February 11`h Board
Meeting. He said he continues to be concerned over the lack of having a current traffic study,
and felt it was important for new businesses to come in with the proper amount of parking
spaces, but he said he supports new businesses and wants to encourage them, so he would
support this ordinance.
Upon the vote, the motion passed: t ayes, 0 nays.
Tr. DiMaria aye Tr. Gomberg aye
Tr. Marcus Gyre Tr. Thill ave
Trustee Toth:
Tr. Grear aye
Tr. Toth aye
Trustee Toth
announced that the Advisory Commission
on Aging
is having a special
presentation
on March 12, titled "Home Safe Home." In
April, another presentation will take
place at the Civic Center titled "Self Defense for Seniors." All are
encouraged to attend.
2. Trustee Toth thanked Trustees Marcus and Thill, and all the residents, who came to the
reception for the new Social Services staff. She urged everyone to stop by the Civic Center
and visit Mary Senn.
Minutes of FebmM 25,.2073 BoardMeetin'
XII. OTHER BUSINESS
I OR Eel
XIII: WARRANTS
Trustee Toth presented the Warrants for February 25, 2013 in the amount of $603,980.89.
She moved to approve the Warrants, seconded by Trustee DiMaria.
There was no
discussion
on the Warrants. Motion
passed: 6
ayes, 0 nays.
Tr. DiMaria
aye
Tr. Gomberg
awe
Tr. Grear ay
Tr. Marcus
acre
Tr. Thill
afire_
Tr. Toth aye
Xlv. RESIDENTS' COMMENTS
Georgianne Brunner, former Village Trustee, told Trustee Thill that he owed the residents
an apology for his remarks at the February 11 `h Board Meeting, when he stated that he was
seeing people in attendance that he hadn't seen since the last election, and he didn't believe
that it was coincidental. She said it was not appropriate for him to make assumptions as to
why anyone chooses to attend board meetings. She also noted that the Board is constantly
encouraging attendance at Board Meetings. Mrs. Brunner said, "You can't have it both ways.
Trustee Thill proffered his apologies to anyone he had offended.
XV. ADJOURNMENT /EXECUTIVE SESSION
Trustee DiMaria moved to adjourn the Meeting. Trustee Toth seconded the motion.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria acre Tr. Gomberg acre Tr. Grear acre
Tr. Marcus aye Tr. Thill aave, Tr. Toth aye
The meeting adjourned at 7:14 p.m.
PASSED this 11th day of March, 2013.
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
DiMaria
Gomberg
Grear
Marcus
Thill
Toth
APPROVED by me this 11th day of March, 2013.
Daniel J. Staackmann, Village President
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 12th day of March, 2013.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove, Cook County, Illinois
Minutes of february 25, 2013 Board Meeting:
Minutes by Teresa Causer
Village of M ®rf ®n Gr ®we
WHEREAS, our nation's use of energy continues to increase which is causing
detrimental effects on the world's climate; and
WHEREAS, the sustainability of our nation's energy as well as the effects it is having on
the world is a matter of importance to the residents of the Village of Morton Grove now and in
the future; and
WHEREAS, it has been estimated turning off non - essential lights for one hour could save
as much as fifteen percent of the energy consumed on an average Saturday night; and
WHEREAS, these energy savings could reduce carbon emissions into the air, preserve
the natural resources used to produce this energy, and set a positive precedent for our nation,
resulting in ongoing reduced costs for the Village's taxpayers and businesses of Morton Grove;
and
WHEREAS, Earth Hour in an initiative to tuna off the lights in cities around the world
for one hour starting at 8:30 pm local time and lasting until 9:30 pm on March 23, 2013, which
will help demonstrate working together each of us can make a positive impact on carbon
dioxide emissions and the world's climate; and
WHEREAS, Earth Hour encourages communities, businesses, and individuals to take
simple steps needed to cut these carbon dioxide emissions; and
WHEREAS, Earth Hour began in 2007 in Sidney Australia where companies,
government departments, families, and individuals turned off non - essential lighting for one
hour at 7:30 pm as a step towards reducing that city's green house gas pollution; and
WHEREAS, participation in Lights Out America — Earth Hour would provide the
residents of the Village of Morton Grove with insights into the impact of light pollution and
allow them to witness first hand the benefits of regulating lighting.
NOW, THEREFORE, I, Daniel J. Staackmann, Mayor of the Village of Morton Grove,
Illinois, do herby proclaim March 23, 2013, as
LIGHTS OUT AMERICA - EARTH HOUR
in Morton Grove by recommending to all its residents and businesses to participate, on a
voluntary basis, and turn off all non - essential lights from 8:30 pm to 9:30 pm on this date.
�'° °' � IN WITNESS WHEREOF, I have hereunto set my hand and
< 3, , ��
caused to be affixed the seal of the Village of Morton Grove.
Daniel J. Staackmann, Village President
Legislative Summary
Resolution 13 -13
AUTHORIZING THE PURCHASE OF WATCHGUARD
DIGITAL IN -CAR VIDEO
RECORDING SYSTEMS FOR POLICE VEHICLES FROM THE
ILLINOIS
STATE BID PROGRAM CONTRACT It PSD- 4017032
Introduced:
March 11, 2013
Synopsis:
To authorize the purchase of three (3) WatchGuard DV -1 digital in -car video
recording systems from WatchGuard in Plano, Texas. WatchGuard was
awarded a contract by the State of Illinois to sell the DV -I Digital In -Car
Video Recording Systems. Purchasing the video system from the State Bid
Program allows municipalities to bypass formal bidding procedures and still
receive very competitive pricing.
Purpose:
New systems will replace the units previously purchased in 2008. These
units are showing signs of age and are deteriorating in reliability. In -car
video recorders document police activity and can be used for evidence
collection, court testimony and refuting claims of police misconduct.
Background:
The Morton Grove Police Department is insuring the equipment officers use
are up -to -date and reliable to protect the safety of the public as well as the
police officers and thereby minimizing liability. The Police Department has
been using the in -car recording system from WatchGuard and has determined
it is still meeting the Village's needs and specifications. Three (3) in -car
recording systems were approved by the Village Board to be purchased in
2013 at the cost of $14,646.00
Programs, Departments
Police and Public Works Vehicle Maintenance.
or Groups Affected
Fiscal Impact:
$14,646.00 for three (3) digital in -car recording systems
Source of Funds:
General Fund 023014 - 572010
Workload Impact:
The ordering will be coordinated by the Police Department.
Admin Recommendation:
Approval as presented.
Second Reading:
Not Required
Special Considerations or
None
Requirements:
Respectfully submitted:y�-
Ryan J. Horne,
—
Village Administrator
Prepared by:
Mark Erickson, Chief of Police
Reviewed by:
Teresa Hoffman Liston, Corporation Counsel
RESOLUTION 13 -13
AUTHORIZING THE PURCHASE OF WATCHGUARD DIGITAL IN -CAR
VIDEO RECORDING SYSTEMS FOR POLICE VEHICLES
FROM THE ILLINOIS STATE BID PROGRAM CONTRACT # PSD- 4017032
WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, the Village Board has authorized the acquisition of In -Car Video Recording systems
for police patrol cars in the Calendar Year 2013 Budget, and
WHEREAS, the Police Department has investigated the Village's needs and specifications for in-
car video recording systems and has determined that WatchGuard, who was awarded by the Illinois
Department of Central Management Services to sell the WatchGuard DV -1 Digital In -Car Video Recording
System is capable of providing the commodity that meets the Village's needs and specifications; and
WHEREAS, funding for the above equipment is included in the Village of Morton Grove 2013
Budget in Account Number 023014 - 572010; and
WHEREAS, the Chief of Police recommends the Village enter into a purchase contract with
WatchGuard for three (3) WatchGuard DV -I In -Car Video Recording systems at a unit price of $4,882.00
and a total price of $14,646.00.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Village President and Board of Trustees hereby authorizes the purchase of three
(3) DV -1 Digital In -Car Video Recording Systems from WatchGuard per the terms and conditions of the
Illinois Department of Central Management Services bid, Contract # PSD 4017032, at a unit price of
$4,882.00 for a total cost of $14,646.00.
SECTION 2: The Police Chief, Village Administrator, Director of Finance and/or designees are
hereby authorized to take all steps necessary to complete this purchase.
SECTION 3: This Resolution shall be in full force and effect from and after its adoption.
PASSED this 11 "' day of March 2013.
Trustee
DiMaria
Trustee
Gomberg
Trustee
Grear
"Trustee
Marcus
Trustee
Thill
Trustee Toth
APPROVED by me this 11 "' March 2013.
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office this
12 "' day of March 2013.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
• i 0
Quote #: QUO - 11357 -622Z Rev #: 1
Morton Grove Police Department Quote Valid From: 1/24/2013 To: 4/24/2013
Attn: Gil Santiago
Quote Presented BY: Dave Lowry
6101 Capulina Avenue, Morton Grove, IL, 60053 -2902
Presenter Contact: DLowry @WatchGuardVideo.com
Telephone 847 - 470 -5232 • 847- 956 -3647
Email Address
Est. Ship •. Ship -
30 days UPS Ground Net 30
1
Number Part
DVS -EOH -GPS
Description
DV -SE, Overhead Console, w /GPS
unit Price
In
Qty EXfP ice
$4,782.(10
3
$14,346.00
2
MIC -WRL- KIT -3v2
Hi -Pi Microphone Kit 3 v.2 (Transmitter, Cradle, Belt clip, Pivot clip, 3' antenna)
! $I60.06.
3
$300.00
3
CAB -RIA- 102 -KSR
Radar Interface Cable for Kasten Raptor RP -1, 12'
$75106.
3
$0.00
4
BRK -VPM- 100 -005
Visor Post Bracket, Ford Crown Victoria 2005(6) -2011
Included
3
Included
5
CAM -CMB -100 -NEW
Combination Front/Cabin Camera Unit
`- Included
3
Included
6
CAB -CMB- 101 -111
Combination (Front) Camera Cable - 11"
Included
3
Included
7
WAR- STD- PUR -IYR
1st Year Factory Warranty (Months I to 12)
1 Induded
3
Included
8
MIC -CBN- 100 -07F
Cabin Microphone - 7'
'.. included
3
Included
9
CAB -WRL- 300 -02F
Wireless Microphone Cable - DV -1 (WatchGuard) 2'
Included
3
Included
10
BRK - WRL - MIC -401
Bracket, Hi-F! Microphone, DV -1 Overhead( +SUV Interceptor).
Included
3
Included
11
WGPO1506 -KIT
Cable Assembly, DV- IC /4RE, Power /Input, R /A, 24'
included.
3
Included
12
SFW- DVS -PKG -100
DV -1 Software Package(Fleet Manager UtlI1ty,DVD Manager Utdity,Crossover Cable,
Manuals)
'. Included.
1
Included
13
DVD - EVI -MED -001
Serialized DVD +RW Red Evidence Label Disc Media
Included
301
Included
14
DVD- EVI- SLV -001
Protective Disc Sleeve - Paper
i included
30
Included
15
GPS- ANT- MGN -16F
GPS Antenna, Magnetic Mount
Itltluded.
3
Included
16
BRK - CAM -GLS -100
Glass Adhesive - Locute
- included.
3
Included
17
WGA00315 -KIT
DV -1, Overhead User Manual, Keys, Mounting Screws Kit
Induded:
3
Included
18
BRK -TLE- 100 -000
Ticket Light Extension Bracket- Crown Victoria /Charger /Durango
Included.
3
Included
Comments:
* Total Discount Applied to this Quote: $225.00
$14,6$0.00
Crown Vice . � • $0.00
$14,646.00
1 of
ME- ••- s
Identification
Reference Number:
22027205
Title:
PSD Video
System,
Patrol Car Digital
4)
Help
Agency Reference 4017032
Number:
Agency: CMS - Central Management Services
Purchasing Agency: CMS - Central Management Services
Purchasing Agency SPO: Gwyn R Gurgens; Kylie Leonard; Matt Brown; Matt Von Behren
Date First Offered 06/12/2012
Status: Closed
escrip ion and Specifications:
The Illinois Department of Central Management Services (CMS) is giving notice that the renewal
for Patrol Car Digital Video System(PSD4017032) with Enforcement Video LLC, dba
Watchguard Video was overestimated. This notice shall adjust the value of this renewal to
$250,000.
Information
Notice Type: Con
Does this addendum add /or Yes
change vendor(s) information? (i.e,
vendor name /address, contact
information, and /or award amount,
etc.)?
Published:
Notice Expiration Date:
Professional & Artistic:
Small Business Set - Aside:
Does this solicitation contain a
BEP or DBE requirement ?:
Relevant Category:
Total Amount of Award:
Estimated /Actual Value
Description:
Length of Initial Term:
Contract Begin Date:
Contract End Date:
Renewal Terms:
10/10/2012
10/24/2012
No
No
No
Equipment
$250,000.00 (Total Dollar Value Only /includes Any Renewal Options)
Estimated
12
07/15/2012
07/14/2013
(2) 12 month
Number of Responding Bidders: 1
Number of Unsuccessful Responsive C
Bidders:
Total Number Awarded: 1
Listing of All Bidders /Offerors Considered But Not Selected:
None
Source Selection: IFB
Vendor(s) Selected for Award
Amount of Award BEP Goal % DBE Goal %
Enforcement Video LLC dba Watchauard Video $250,000.00
Notice Contact
0% 0%
Equipment
Send email to selected Class Codes only
below. Not all Notice Addendums will have
Legislative Summary
Resolution 1
AUTHORIZING THE ANNUAL MEMORIAL DAY PARADE AND
CLOSURE OF DEMPSTER STREET
Introduced: March 11, 2013
Synopsis: This resolution will authorize the 2013 Memorial Day Parade on Dempster
Street, Route 58, at 1:30 pm on Sunday, May 26, 2013, which will require the
closing of Dempster Street, Route 58, either partially or completely between
Austin and Ferris Avenues between 12:30 pm and 4:30 pm.
Purpose: The Illinois Department of Transportation requires the Village adopt an
ordinance approving the closing of Dempster Street. The ordinance also
authorizes the Village Engineer to file an application through the Illinois
Department of Transportation for the closing of Dempster Street, Route 58, from
12:30 pm to 4:30 pm on Sunday, May 26, 2013, for the Annual Memorial Day
Parade.
Background: The Memorial Day Parade is a Morton Grove tradition, and each year a
resolution is developed authorizing the parade and assuming full responsibility
for the direction, protection, and regulation of traffic during the time the detour
is in effect and all liabilities for damages of any kind occasioned by the closing
of said state route.
Programs, Departments Public Works — Placement of barricades and directional information
or Groups Affected Police Department—Enforcement and traffic control
Fiscal Impact: Overtime associated with above activities
Source of Funds: General Fund dollars will be used to support the manpower and equipment costs
Workload Impact: All Village Departments will provide their usual support for this activity
Administrator Approval
Recommendation:
First Reading: None required
Special Considerations or None
Requirements:
Respectfully submitted:
Ryan J. orne, Village Administrator
Prepared by' Reviewed by:
An DeMonte, Public Works Director Teresa Hoffman Liston, Corporation Counsel
RESOLUTION 13 -14
MEMORIAL DAY PARADE CLOSURE OF DEMPSTER STREET
WHEREAS, the Morton Grove Post 9134 American Legion is planning a parade as part of an
annual celebration on Sunday, May 26, 2013; and
WHEREAS, the parade will commence at 1:30 p.m. and will require the closing of Dempster Street
for approximately two hours, either partially or completely between Austin Avenue and Ferris Avenue
between the hours of 12:30 pm and 4:30 pm; and
WHEREAS, the State of Illinois requires the Village to assume all responsibility and liability
involved in closing said State Route.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2: The Village Engineer will file an application with the Illinois Department of
Transportation for the closing of Dempster Street on Sunday, May 26, 2013, from 12:30 pm to 4:30 pm.
SECTION 3: The Village will assume full responsibility for the direction, protection and
regulation of traffic during the time the detour is in effect and all liabilities for damages of any kind
occasioned by the closing of said State Route. It is further agreed that efficient, all weather detours will be
maintained, conspicuously marked and judiciously police patrolled for the benefit of traffic deviated from
the State Route.
PASSED THIS 11t' DAY OF March 2013.
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
DiMaria
Gomberg
Grear
Marcus
Thill
Toth
APPROVED BY ME THIS 11`� DAY OF March 2013.
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED AND FILED in my office
This 12`h day of March 2013.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
Morton (rove post 1.34 old. Ari . o&ffl on
6144 DEMPSTER STREET MORTON GROVE, ILLINOIS 60053
Village of Morton Grove
6106 Capulina Street
Morton Grove, Illinois 60053
Dear Sirs,
February 27, 2013
The American Legion Morton Grove Post 134 will hold its Memorial Day Parade on May 26,
2013 at the Library Doughboy Statue. The parade will leave the parking lot at the Morton
Grove American Legion Civic Center at 1:30PM. The route will cross Dempster at Georgiana,
go south to Crain, east to School, south to Lincoln, and west to the Library. After the
ceremony, the parade will form on Georgiana and march back to the Civic Center crossing
Dempster at about 2:30PM.
Thank you in advance
os�eph Hedrick
Morton Grove American Legion Post #134
Village Liaison
Legislative Summary
Resolution 13 -15
AUTHORIZING THE EXECUTION OF A CONTRACT
WITH DENLER, INC. FOR THE 2013 CRACK SEALING PROGRAM
Introduced:
Synopsis:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
First Reading:
Special Considerations
or Requirements:
Respectfully submitted:
March I I, 2013
To authorize the Village President to execute a contract with Denier, Inc. for the
2013 Crack Sealing Program.
To provide crack sealing services in asphalt and concrete pavements which are part
of the Village's preventative pavement maintenance efforts.
The Village has an annual program, dependent on funding appropriations, to seal
cracks on newly resurfaced asphalt streets and on concrete streets. This work can
delay the onset of pavement deterioration if done at the appropriate time in the life of the
pavement's surface and reduce the life cycle cost of maintaining a street. The Village of
Morton Grove and 14 other nearby municipalities have formed a cooperative procurement
program, administered at no cost to Village by the Village of Glenview, to provide crack
sealing services for a three -year term from 2013 -2015. It is reasonable to expect the larger
quantities included in a cooperative purchase would reduce the cost of the work for each
Village. Municipal Code Title I, Chapter 9, Article A, Paragraph 6E allows this
Cooperative Procurement Program. The contract was bid through a public process in
which the contract was advertised and sealed bids were received. Three bids were received
(bid tabulation is attached as Exhibit "A "). Denier, Inc. of Mokena, Illinois was
determined to be the lowest responsible bidder. Denier's qualifications and availability
were verified and the proposal price for work to be completed in Morton Grove is
$70,210.00. The budgeted amount is $100,000.
Public Works.
The estimated contract value is $70,210.00. Since this is a unit price contract, the
final contract amount will be based on the actual quantity of work performed.
Account #305060 - 553300 - Street Improvements
The Public Works Department as part of their normal work activities performs the
management and implementation of the program.
Approval as presented.
N/A
Village Administrator
Reviewed by: �, �A, _
Andy DeMonte, Director Public Works
Prepared by: Reviewed by:
Chris Tomich, Village Engineer
Teresa Hoffinan Liston, Corporation Counsel
RESOLUTION 13 -15
AUTHORIZATION TO EXECUTE A CONTRACT WITH DENLER, INC. FOR THE 2013
CRACK SEALING PROGRAM
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, , the 2013 Crack Sealing Program is an annual preventative maintenance program
that can delay the onset of pavement deterioration if done at the appropriate time in the life of the
pavement's surface and reduce the life cycle cost of maintaining a street; and
WHEREAS, Village of Morton Grove, and fourteen other nearby communities have formed a
Cooperative Procurement Program, administered at no cost to the Village of Morton Grove by Village of
Glenview, to provide crack sealing services for a three -year term from 2013 -2015; and
WHEREAS, Municipal Code Title 1, Chapter 9, Article A, Paragraph 6E allows this Cooperative
Procurement Program; and
WHEREAS, the Village of Glenview issued a public Invitation for Bids for crack sealing services
through "RFB #213004 Crack Sealing Services for the Municipalities of Glenview, Morton Grove, [et al] ",
which included the scope of work for the 2013 Crack Sealing Program; and
WHEREAS, three bids were received, publicly opened and read at Glenview Village Hall at 2:00
p.m. on Thursday, February 21, 2013, with the tabulation of bids included in Exhibit "A'; and
WHEREAS, the low bidder is Denier, Inc. of Mokena, Illinois with a base bid amount of
$1,681,181.00, of which $70,210.00 is associated with the scope of work intended by the Village of
Morton Grove; and
WHEREAS, funding for the 2013 Crack Sealing Program in the amount of $100,000 is included
in the Village of Morton Grove's 2013 Budget as Account Number 305060 - 553300 — Street
Improvements; and
WHEREAS, the Village of Glenview, on behalf of the Cooperative Procurement Program
municipalities verified the availability and qualifications of Denier, Inc. are acceptable.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
Section 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set
forth.
Section 2. The Corporate Authorities do hereby accept the bid of Denier, Inc. in the amount of
$ 70,210.00.
Section 3. The Village President of the Village of Morton Grove is hereby authorized to execute
and the Village Clerk to attest to a contract with Denier, Inc. 19148 South 104`x' Avenue, Mokena,
Illinois, based upon their bid for the "RFB #213004 Crack Sealing Services for the Municipalities of
Glenview, Morton Grove, [et all" in the amount of $70,210.00.
Section 4. The
Village Administrator and
the Director
of Public Works and /or their designees
are hereby authorized to take all steps necessary to
implement,
supervise, and manage this contract.
Section 5. This
Resolution shall be in full
force and effect upon its passage and approval.
PASSED THIS I I" DAY OF MARCH 2013
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
DiMaria
Gomberg
Grear
Marcus
Thill
Toth
APPROVED BY ME THIS I I'll DAY OF MARCH 2013
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 12 °i DAY OF MARCH 2013
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
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