HomeMy WebLinkAbout2013-02-11 AgendaAGENDA
VILLAGE OF f • i N GRO
MEETING OF tA'1 OF TRUSTEES
TO BE HELD AT +1
February I , 2043
7:00 pm
L Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes — Regular Meeting of January 28, 2013
5. Special Reports
a. Plan Commission Case PC13 -01 Requests a Special Use Permit for a Parking Waiver in Excess of
35% of the Number of Required Parking Spaces for the Property Commonly Known as 9400-9416
Waukegan Road to be Presented by Plan Commission Chairperson Ron Farkas.
6. Public Hearings
7. Residents' Comments (agenda items only)
8. President's Report— Administration, Northwest Municipal Conference, Council ofmoyors, TIF
Committee, Capital Projects, Real Estate Committee
9. Clerk's Report — Legal, Cable and Telecommunications Commission
10. Staff Reports
a. Village Administrator
1) Miscellaneous Reports and Updates
b. Corporation Counsel
H. Reports by Trustees
a. Trustee DiMaria — Fire Department, Emergency Management Agency, RED Center, NIPSTA,
Police and Fire Commission ('Trustee Great)
I I. Reports by Trustees (continued)
b. Trustee Gomberg — Police Department, Environmental Health, Police and Fire Commission, IT
Communications (Trustee Marcus)
I) Resolution 13 -06 (Introduced February 11, 2013)
Authorizing an Agreement between the Cities of Des Plaines and Park Ridge, the Villages
of Niles and Morton Grove for the Termination and Release of the Intergovernmental
Agreement, for the Provision of Public Safety Dispatch by the North Suburban Emergency
Communication Center
a Trustee Grear— Community and Economic Development Department, Chamber of Commerce,
Waukegan Road TIF Review, Lehigh/Ferris TIF Review, Dempster Street Corridor Plan, Real
Estate Committee, Comprehensive Plan, Economic Development (Trustee DiMaria)
d. Trustee Marcus — Public Works Department, Condominium Association, Community Relations
Commission, Solid Waste Agency of Northern Cook County, Natural Resource Commission,
Traffc Safety Commission (Trustee Thill)
1) Resolution 13 -07 (Introduced February 11, 2013)
Approving an Agreement for Access to Cook County Geographic Information
System Data
2) Resolution 1.3 -08 (Introduced February 11, 2013)
Authorizing the Execution of a Contract with Arthur Weiler, Inc. for the 2013 Tree
Planting Program
e. Trustee Thill — Building Department, Appearance Commission, Capital Projects, Plan
Commission/Zoning Board of Appeals (Trustee Toth)
1) Ordinance 13 -02 (Introduced February 11, 2013) (First Reading)
Granting a Special Use Permit a Special Use Permit for a Parking Variation in Excess of
35% of the Required Number of Spaces at the Property Located at 9400 -9416 Waukegan
Trustee Toth — Finance Department, Finance Advisory Commission, Northwest Municipal
Conference, Advisory Commission on Aging. Family and Senior Services Department (Trustee
Gomberg)
1) Resolution 13-09 (Introduced February 11, 2013)
Authorizing an Agreement between the Village and the North Shore Senior Center for
Social Services
12. Other Business
13. Presentation of Warrants - $201,768.25
14. Residents' Comments
15. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate
16. Adjournment -To ensure full accessibility and equal participation.for all interested citizens, individuals smith disabilities
who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who
have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/470 -5220)
promptly to allow the Village to make reasonable accommodations.
CALL TO ORDER
I & Village President Dan Staackmann called the meeting to order at 7:00
p.m.
and led the
II. assemblage in the Pledge of Allegiance. He then directed the Clerk
to
call
the roll.
III. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry
Gomberg, Bill Grear, She] Marcus, John Thill, and Maria Toth,
IV. APPROVAL OF MINUTES
Regarding the Minutes of the January 14, 2013 Regular Board Meeting, Trustee DiMana
moved, seconded by Trustee Toth, to accept the Minutes as presented. Motion passed
unanimously via voice vote; Trustee Marcus abstained.
V. SPECIAL REPORTS
Presentation of a Commemorative Bell to School District 70
a. Mayor Staackmann said that schools were first organized in the Morton Grove area in 1860.
The first school house in Morton Grove was at Waukegan and Beckwith. The first school
building in School District 70 was built in 1897 at Capulina Avenue and School Street. That
was Grove School, and the building has served as the Village Hall and Police Station since
1980.
b. The school principal, Edith Ordway, rang the bell for classes to begin in the morning, at
recess, and when school was over for the day. She gave the bell to Mrs. Frieda Sonne after
the last of Mrs. Sonne's eight children graduated from Grove School, The Bonne family has
lived in Morton Grove since the 1870's and has made many contributions to the community.
The last of Mrs. Sonne's children graduated in 1915. The bell was inherited by Ernst Sonne,
one of Frieda's sons. He had told Mayor Staackmann that his mother had always intended
the bell to be given to the Historical Society, and the mayor had said to him that perhaps
District 70 would like to have it, especially since they still use the bell on their letterhead.
Ernst agreed it would be a good idea for the school to have it, but before he could donate the
bell back to District 70, he passed away. The bell was packed up and shipped to his daughter
in California. Ernst's son Bill got in touch with his sister and got the bell shipped to Morton
Grove. It is now being donated back to School District 70 on behalf of the Sonne family.
c. School Board President Tony Hofeld thanked Mayor Staackmann and Bill Sonne. He said he
appreciated the mayor's work and persistence in getting the bell back to District 70.
Minutes of January 28,2013
Board Meetin`'
V.
SPECIAL REPORTS (continued)
d. Mr. Hofeld introduced the current principal, Sue Wing, and the district superintendent, Phil
Collins, and other members of the school board in attendance.
e. Mr. Sonne thanked Mayor Staackmann for his time and efforts in getting the bell back to
where his dad wanted it.
VI.
PUBLIC HEARINGS
NONE
VII. RESIDENTS' COMMENTS (Agenda Items Only)
NONE
VIII. PRESIDENT'S REPORT
Mayor Staackmann sought concurrence of the Board with his reappointment of Glen Hacker to
the Police Pension Fund Board. Trustee Thill so moved, seconded by Trustee Marcus.
Motion passed unanimously via voice vote.
2. Mayor Staackmann thanked Public Works Director Andy DeMonte and his crews for dealing
so efficiently with the ice storm we had recently.
lX. CLERK'S REPORT
Clerk Kalogerakos had no formal report, but announced that the Farmers' Market "Winter
Market" would be held on Saturday, February 3, from 9:00 a.m. to 3:00 p.m. at the Civic
Center. He urged everyone to come out, see the vendors, and have a great time!
X. STAFF REPORTS
A. Village Administrator
Village Administrator Ryan Horne said, regarding Ordinance 12 -37, which had been
scheduled for a second reading at the last Board meeting and had been tabled until the
next Board meeting, that staff was recommending the ordinance be tabled until the Board's
April 8, 2013 meeting. Further discussions between businesses and staff and the Appearance
Commission and staff, warrant this recommendation.
Trustee Toth moved to table the second reading of Ordinance 12 -37 to April 8, 2013. Trustee
Thill seconded the motion. Motion passed: 6 ayes, 0 nays.
Tr. DiMaria M Tr. Gomberg a rye Tr. Grear acre
Tr. Marcus aye Tr. Thill aavee Tr. Toth ave
X.
STAFF REPORTS (continued)
Morton Grove Social Services:
Minutes of, lanuary20,20131ioard Meeting
Next, Mr. Horne gave a brief presentation on the clinical social services at the Senior Center,
which are currently offered under a short-term, monthly service contract with the North Shore
Senior Center (NSSC). Mr. Horne said he wanted it to be clear to the residents that there are
still social services being offered at the Civic Center, North Shore Senior Center is able to
offer these services in addition to the lifelong learning programs happening at the Civic
Center.
b. The social services NSSC provides include a support group for family members taking care
of loved ones; on -site assistance by trained staff with Low Income Home Energy Assistance
Program applications, and help for Medicare beneficiaries by Senior Health Insurance
Program counselors. There is a professional staff, led by Social Services Manager Mary Senn,
a licensed clinical social worker. Social services and support are provided to families and
others who have social services needs; most services are provided free of charge. Residents
are welcome to call the central Social Services Office at 847 - 663 -3072 to obtain additional
information or to make an appointment to meet with staff.
c. Mr. Horne said the Board is tasked with reviewing NSSC's proposal and choosing one of
three tiers of service. Tier 1 addresses social service needs, referrals, case coordination,
counseling, crisis management, managing the emergency financial assistance program (for
the Village and the Salvation Army); also benefits check -ups, applications for Medicaid,
nutritional programs, coordination of health screenings, the Morton Grove "Chore" Program,
wellness clubs and wellness programs in other languages.
d. Tier 2 provides all of the Tier 1 services, and adds more community education and outreach.
Presentations would be made to various Village Departments (by invitation) on topics such as
hoarding, dealing with residents with mental health issues, and housing options. Presentations
could also be made to various local organizations, such as the Lions Club or local houses of
worship.
e. Tier 3 offers
the services included
in Tiers 1 and 2 and adds an element of collaboration,
meaning, having a representative
serve on the
Village's Advisory Commission on Aging;
coordinating
services with Turning
Point, Niles
Township, and the Salvation Army; and
participating
in networking and service
groups,
such as the Niles Township Interagency
Network and
the Senior Providers
Exchange.
f. By offering expanded social services, the Village is increasing services and reducing the cost
of providing those services. This is more effective and more efficient.
g. Mr. Horne then introduced Mary Senn and Liz Gordon from NSSC to answer any questions
from the Board.
h. Trustee Thill said that he and Trustee Toth had visited the NSSC offices in Evanston and
came away very impressed. He asked Ms. Gordon a number of questions about NSSC, which
she answered. The Board learned that NSSC's services have resulted in 98% of the seniors
they serve being able to stay in their homes, and that NSSC is one of the largest of this type of
organization in the State.
_ Minutes of January28,12873Enar8 Meafi*±
X STAFF REPORTS (continued)
Trustee Marcus admitted that he was concerned when the Village began considering this
move, because he wanted to ensure that services were maintained and hopefully expanded.
After reading everything, and meeting the NSSC representations, he said he feels confident
that residents will be services well. He added that some of the services, especially in various
languages, will be very helpful to the Police and Fire Departments.
j. Trustee Thill said he had some brochures about the NSSC's social services if any members of
the assemblage were interested.
k. Trustee DiMaria asked if the social worker was available for all ages. Ms. Senn said yes. He
said he was just curious why the Board hadn't been presented with this information earlier,
versus after the fact. He said the change happened over the holiday break, and no one knew
about it. He said it would have been better if this had been presented earlier. Trustee DiMaria
said he believed that NSSC was the best company to provide these services, but didn't really
know, as he had not seen any comparable bids or tier structures. He said he felt uninformed
and wished there was some comparisons that could be made.
1. Trustee Marcus said, in response to Trustee DiMaria's comment about lack of comparables,
that NSSC is a unique entity. There are simply not a lot of places out there providing the range
of services the Village was looking for. He thanked Mr. Horne for doing the research. Trustee
Marcus said he has heard only positive things about the North Shore Senior Center. He said
he was very pleased and felt that the residents would be, too.
m. Trustee Grear said he was elected to represent the residents and he, too, didn't know
anything about this. He said he was disappointed and insulted.
n. Mayor Staackmann asked Mr. Horne to prepare a timeline and a history of the discussions
on this matter. He said he realized that, since this is basically a personnel issue, much of the
information would likely be covered under Executive Session.
Corporation Counsel
Corporation Counsel Liston had no report.
XI.
A. Trustee DiMaria:
Trustee DiMaria had no report.
B. Trustee Gomberq:
TRUSTEES'REPORTS
Trustee Gomberg presented Resolution 13 -05, Authorizing a Contractual Agreement With
CDW -G to Provide for the Renewal of a Microsoft Enterprise Agreement for Microsoft
Software Licensing for Operating and Productivity Software for All Village Desktop
Computers.
..Minutes of January2ll, 20138oard Meatin
Xl. TRUSTEES' REPORTS (continued)
B. Trustee Gomberg: (continued)
a. Trustee Gomberg explained that the Village is required to maintain licensing for the software it
uses in its daily operations. The operating system, individual applications, and connectivity to
servers all maintain their own licensing scheme. The Enterprise Agreement renewal includes
an annual maintenance support cost for updates and upgrades as well as license cost.
This type of agreement licenses the enterprise as an entire fleet versus individual purchases,
resulting in lower platform costs, distributed payments, anniversary period renewals, and soft-
ware upgrade assurances. The 2013 licensing and software maintenance cost is $16,202,49.
Trustee Gomberg moved to approve Resolution 13 -05, seconded by Trustee DiMaria.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria acre Tr. Gomberg acre Tr. Grear aye
Tr. Marcus acre Tr. Thill acre Tr. Toth aye
2 Trustee Gomberg then offered his condolences to Mark Albers, the Library Board President,
on the passing of his mother, and also noted that Jack Malloy, a long -time member of the
Advisory Commission on Aging, had recently passed away. He expressed his sympathies to
the family of Jack Malloy,
C. Trustee Grear:
Trustee Grear had no formal report. He apologized to the Board for his earlier remarks.
D. Trustee Marcus:
Trustee Marus presented Resolution 13 -02, Supplemental Appropriation of Motor Fuel
Tax Funds for the Maintenance of Streets and Highways.
He explained that the Village needed to make a supplemental appropriation of its motor fuel
tax (MFT) funds in order to close programs for 2008, 2009, and 2011, as required by the State
of Illinois. He added that these supplemental appropriations are a technical requirement of the
State and part of their accounting procedure. The Village's accounting procedures have
already accounted for these MFT expenditures as part of the MFT fund, so there is no
additional fiscal impact imposed on the Village by these appropriations.
Trustee Marcus moved to approve Resolution
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria acre Tr. Gomberg
Tr. Marcus aye Tr. Thill
13 -02, seconded by Trustee Thill.
aye
Tr.
Grear
aae
aye
Tr.
Toth
aye
2. Next, Trustee Marcus announced that, on Thursday, January 31, at 6:30 p.m. in the Civic
Center, there will be a program by the Cook County Board of Review on how residents can
appeal their property tax assessment. Residents have until February 5, 2013 to appeal.
Minutes of Januarg28,201311oartl Mest m .
Xi. TRUSTEES' REPORTS (continued)
D. Trustee Marcus: (continued)
Trustee Marcus noted that this program is being co- sponsored by State Rep. Lou Lang and
Cook County Commissioner Larry Suffredin,
3, Trustee Marcus extended his personal condolences to Trustee Grear and his family on the
loss of his brother.
E. Trustee Thill:
Trustee Thill presented Ordinance 13 -01, Amending the Village of Morton Grove Unified
Development Code Sections 12 -4 -3D and 12 -17 -1 to Modify Allowable Commercial Uses
in the C -1, C -2, and C!R Districts and Update Selected Commercial Definitions.
This is the second reading of this ordinance.
Trustee Thill moved, seconded by Trustee Toth, to adopt Ordinance 13 -01.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria aye Tr. Gomberg acre Tr. Grear acre
Tr. Marcus ave Tr. Thill a rye Tr. Toth acre
2. Trustee Thill thanked Public Works Director DeMonte for the salt trucks.
F. Trustee Toth:
1. Trustee Toth presented Resolution 13 -04, Authorizing a Consulting Services Agreement
Between the Village of Morton Grove and Administrative Cons ultingSpecialists, LLC.
a. She explained that this would extend the current contract with Administrative Consulting
Specialists to include additional grant writing and representing the Village in Springfield.
b. In order to provide proposals for developments and submissions on potential funding
opportunities, the Village has been using the services of Administrative Consulting Specialists.
Their services have helped the Village establish itself as a viable candidate for future grant
opportunities. This contract will allow ACS to attend required monthly meetings, prepare
monthly, quarterly, and annual reports on behalf of the Village, as well as be available to all
Village departments either by phone or email. This contract will run from January 1, 2013 to
December 31, 2013, at a cost of $25,000 per year.
c. Trustee Toth noted that the Village received approximately $65,000 in 2011 and 2012, plus an
additional $125,000 for the "Safe Routes to Schools" program. Funding for that is anticipated
to arrive from the State in 2013.
Minutes of January 28, 201356 Meatiim'
XI.
discussion
TRUSTEES' REPORTS (continued)
F. Trustee Toth:
(continued)
Tr. DIMaria
abstain
Trustee Toth
moved to approve Resolution 13 -04,
seconded by Trustee Thill.
Motion passed:
6 ayes, 0
nays.
acre
Tr. DiMaria
aae
Tr. Gomberg
acre Tr. Grear acre
Tr. Marcus
acre
Tr. Thill
aye Tr. Toth aae
2 Trustee Toth noted that the Advisory Commission on Aging would again be co- sponsoring
presentations of community interest. The next one is "Understanding Memory Changes." It will
be held on February 12, 2013 from 12:00 noon to 1:00 p.m. at the Civic Center.
3 Trustee Toth said that there are currently openings on the Advisory Commission on Aging.
Any resident interested should send his /her resume to Village Hall to the mayor's attention.
XII. OTHER BUSINESS
NONE
XIII. WARRANTS
Trustee Toth presented the Warrants for January 28, 2013 in the amount of $532,907.58. She
moved to approve the Warrants, seconded by Trustee Thill.
There was no
discussion
on the Warrants. Motion
passed:
5 ayes, 0 nays, 1 abstain.
Tr. DIMaria
abstain
Tr. Gomberg
acre
Tr. Grear ave
Tr. Marcus
acre
Tr. Thill
acre
Tr. Toth acre
XIV. RESIDENTS' COMMENTS
a. ,lames Rosen, from the 5900 block of Cleveland, said he was present tonight because of
the Lake Shore Waste merger. He wanted to let the Board know that the group "Citizens to
Stop the Waste Transfer Station" would oppose Lake Shore's use of its land for anything but
what it is currently being used for. If a recycling center is proposed, the group will oppose it for
a number of reasons, including noise, vermin, mosquitoes, etc. and diminishment of property
values in the area. He said that a quick buck might seem good in the short -term, but in the
long -term scheme of things, it would certainly be detrimental.
Larry Strybel, former member of the Police and Fire Commission, recalled that, some years
ago, the police had some concerns about not being able to see into retail storefronts because
of signage in the windows. Mr. Strybel said that he now sees stores with signage covering al-
most the entire window. He said it appeared to him that the new sign code has no restrictions
in terms of coverage, and asked the Board to please consider the amount of signage in win-
dows as they revise the sign code.
Minutes
he's not convinced that "enough"
is being
zfJanuarv26,2013Board
right direction.
Mewing;,
XIV. RESIDENTS' COMMENTS (continued)
Mr. Strybel noted that he has been in business in Morton Grove for over 24 years in a plaza
which has, in recent years, been very unsettled. He said he has had four landlords in 12
years. Many times he was the only tenant in the plaza. Things are improving there now.
Mr. Strybel said that he had gone to the Economic Development Commission to request a list
of vacancies and landlord phone numbers and rents. He said he was given a list, reluctantly,
and the information included was about two years old. He found that quite disappointing, es-
pecially since he had asked the same question in Niles and in Skokie and received the infor-
mation right away. He said he was impressed with that, but not with Morton Grove's economic
development people. Mr. Strybel said he thought the Board would be interested in hearing
this so they could address the problem. He also added that, in 24 years, he has seen a lot of
mayors and trustees, but not one has ever stopped by and asked him how he was doing or if
he needed anything to help make business better.
Mr. Strybel said
he's not convinced that "enough"
is being
done to get the Village going in the
right direction.
Trustee Thill complimented Mr. Strybel for "keeping that plaza alive."
XV. ADJOURNMENT /EXECUTIVE SESSION
Trustee DiMaria moved to adjourn the Meeting. Trustee Thill seconded the motion.
Motion passed: 6 ayes, 0 nays.
Tr. DiMaria aye Tr. Gomberg acre Tr. Grear ave
Tr. Marcus aye Tr. Thill acre Tr. Toth ave
The meeting adjourned at 7:54 p.m.
,.. ...Minutes nfJanuary 38,20131inard Meetin
PASSED this 11th day of February, 2013.
Trustee DiMaria
Trustee Gomberg
Trustee Greer
Trustee Marcus
Trustee Thill
Trustee Toth
APPROVED by me this 11th day of February, 2013.
Daniel J. Staackmann, Village President
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 12th day of February, 2013.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove, Cook County, Illinois
Minutes by Teresa Geusar
i #
A! - i i'
M1
Village President and Board of Trustees
Ronald L. Farkas, Chairman, Plan Commission
Nancy M. Radzevich, AICP, Community and Economic evelopment
February 6, 2013
Re: Plan Commission Case PC13 -01 — Request for Special Use for a parking
variation in excess of 35% of the number of required spaces for La Roma
Restaurant /Cafe (9400 -9416 Waukegan Road)
Commission Report
Public Hearing Notice and Application
Public Notice was provided for the public hearing for PC13 -01 in accordance with applicable
requirements. A public notice was published (Chicago Tribune) on January 7, 2012, and letters
were sent to surrounding property owners and a public notice sign was placed on the subject
property on January 4, 2013.
On January 21, 2013, a public hearing was conducted by the Morton Grove Plan Commission for
Plan Commission case PC13 -01, a request for a special use permit for a parking waiver in excess
of 35% of the number of required parking spaces. The application was filed by the business
owner (La Roma Restaurant), Tony Bradosty, and the property owner, James Sideris.
Public Hearing — Staff Overview
Nancy Radzevich presented the case on behalf of the Village. As noted in the staff report, the
subject property is located at the northwest corner of Waukegan Road and Emerson Street and is
zoned C -1, General Commercial District. The property is improved with a shopping center and
surface parking lot.
The business owner, Mr. Bradost�
coffee house /cafe ("special food"
noted per the Parking Ordinance,
cannot be accomodated on -site.
additional research into the past
necessary.
file
use)
this
The
case
d a building permit to convert a former retail space to a
within this established shopping center. Ms. Radzevich
change in use requires additional parking spaces, which
applicants originally filed for a variation, however, after
files, it was determined a special use permit would be
She explained
that in 2010 the ZBA granted a 17 stall
parking waiver at this
site for the expansion
of the Korean
BBQ Restaurant (50 required; 33 provided on- site), which was a waiver of 34% of
the required number
of spaces. Based on the Section
12- 7 -3.K., the ZBA can approve variations to
the parking requirements up to a certain percentage,
based on the overall
square footage of the
�
In this case, because the building size
To:
ft., the ZBA can grant
From:
to 35% of the total number of required
Date:
i #
A! - i i'
M1
Village President and Board of Trustees
Ronald L. Farkas, Chairman, Plan Commission
Nancy M. Radzevich, AICP, Community and Economic evelopment
February 6, 2013
Re: Plan Commission Case PC13 -01 — Request for Special Use for a parking
variation in excess of 35% of the number of required spaces for La Roma
Restaurant /Cafe (9400 -9416 Waukegan Road)
Commission Report
Public Hearing Notice and Application
Public Notice was provided for the public hearing for PC13 -01 in accordance with applicable
requirements. A public notice was published (Chicago Tribune) on January 7, 2012, and letters
were sent to surrounding property owners and a public notice sign was placed on the subject
property on January 4, 2013.
On January 21, 2013, a public hearing was conducted by the Morton Grove Plan Commission for
Plan Commission case PC13 -01, a request for a special use permit for a parking waiver in excess
of 35% of the number of required parking spaces. The application was filed by the business
owner (La Roma Restaurant), Tony Bradosty, and the property owner, James Sideris.
Public Hearing — Staff Overview
Nancy Radzevich presented the case on behalf of the Village. As noted in the staff report, the
subject property is located at the northwest corner of Waukegan Road and Emerson Street and is
zoned C -1, General Commercial District. The property is improved with a shopping center and
surface parking lot.
The business owner, Mr. Bradost�
coffee house /cafe ("special food"
noted per the Parking Ordinance,
cannot be accomodated on -site.
additional research into the past
necessary.
file
use)
this
The
case
d a building permit to convert a former retail space to a
within this established shopping center. Ms. Radzevich
change in use requires additional parking spaces, which
applicants originally filed for a variation, however, after
files, it was determined a special use permit would be
She explained
that in 2010 the ZBA granted a 17 stall
parking waiver at this
site for the expansion
of the Korean
BBQ Restaurant (50 required; 33 provided on- site), which was a waiver of 34% of
the required number
of spaces. Based on the Section
12- 7 -3.K., the ZBA can approve variations to
the parking requirements up to a certain percentage,
based on the overall
square footage of the
building area.
In this case, because the building size
is less than 10,000 sq.
ft., the ZBA can grant
a variation up
to 35% of the total number of required
parking spaces.
The current change in use results in a 38.9% waiver of the required number of spaces (54
required; 33 provided on- site). As such, the applicants, Mr. Bradosty and James Sideris (property
owner) are requesting a Special Use in accordance with Section 12- 7 -3.K. of the Unified
Development Code to allow for a parking waiver in excess of 35% of the number of required
parking spaces.
Ms. Radzevich noted the Commission's packets include documents from the 2010 ZBA case,
including the staff report, site plan, and parking study. The 2010 parking study showed a peak in
parking demand, during mid -day, but a surplus of parking in the afternoons and evenings. The
business owner (La Roma) advised the Village his expectation is that their peak demand will be
late afternoon, evenings, and weekends — which is when the parking study showed there to be
lower demand from the other businesses. Ms. Radzevich noted other than this proposed transition
from retail to cafe use for the 9400 tenant spaces, the other uses in the shopping center are
consistent with what existed when the 2010 parking study was completed.
Public Hearing — Applicant Presentation
Mr. Thomas Budzik, the architect for the business owner, presented the case on behalf of the
applicants. Mr. Budzik explained the applicants are proposing to convert the 1030 sq. ft. space
from retail to a cafe use and that based on the current and proposed mix of uses, they are
required to have 54 spaces. There are currently 33 spaces on site, of which 27 are in the front of
the building, and the remaining six (6) spaces are located behind the building, along the alley. In
addition, there are seven (7) public spaces located immediately adjacent to the tenant space, on
Emerson. Although these spaces are not dedicated to this retail center, they are available for use
by the patrons of these businesses. Mr. Budzik further noted that the use, layout, and other
aspects of the project are in compliance with the Village of Morton Grove ordinances.
1.
Mr. Budzik proceeded to present the applicants' case, based on the special use criteria (the
"Findings of Fact', as follows:
1. Preservation of Health, Safety, Morals and Welfare — The establishment, maintenance and
operation of the Special Use will not be detrimental to or endanger the public health, safety,
morals, or general welfare.
Mr. Budzik noted the applicants are proposing a casual coffee house use. The intent is for the
patrons to sit and enjoy their beverages, and is not meant to be a high turn -over space. He
indicated the proposed change in use should not be detrimental or endanger public health,
safety, morals, or general welfare because they are only seeking an additional 3 -4 stall parking
waiver from the past parking variation, which was granted in 2010. This use should have
limited impacts as the expected peak demands are at times when there are surplus parking
spaces available.
2. Adjacent Properties
— The Special Use should
not be injurious
to the use
and enjoyment of
other property in the
immediate vicinity for the
uses permitted in
the zoning
district.
Mr. Budzik explained that
this location was specifically selected
by
the business owner because
of the lack of this type of
use in the area. Further, this use will
be
a complementary use to the
other businesses in this area
and should not be a hindrance in any
way.
2
3. Orderly Development — The establishment of the Special Use will not impede normal and
orderly development or impede the utilization of surrounding property for uses permitted in the
zoning district.
Mr. Budzik stated the requested waiver of the additional parking spaces, for this use, would
not have any adverse impact on the use of the surrounding properties because the oeak
demand use of this space is complementary to the peak demands of the other businesses in
this shopping center.
4. Adequate Facilities — Adequate utilities, access roads, drainage and other necessary facilities
are in existence or are being provided.
Mr, Budzik explained that there are adequate utilities, access, and drainage. The current
proposal is for interior build -out only and includes no changes to the site or exterior of the
building.
5. TralTlc Control — Adequate measures have been or will be taken to provide ingress and egress
designed to minimize trafc congestion on the public streets. The proposed use of the subject
site should not draw substantial amounts of traffic on local residential streets.
Based on the mix of uses and deviations in peak parking demand, Mr. Budzik stated there
should be no issues with traffic control or congestion, because his clients' use has a peak
demand in the late afternoon, evenings, and weekends when many of the other existing uses
are either close or have lower parking demands.
6. Adequate Buffering — Adequate fencing and /or screening shall be provided to ensure the right
of enjoyment of surrounding properties to provide for the public safety or to screen parking
areas and other visually incompatible uses.
Mr. Budzik explained that this is an interior build -out only and they are proposing no changes
to the exterior of the building or the site. He noted the site is currently properly screened.
7 Conformance to Other Regulations — The Special Use shall, in all other respects, conform to
applicable provisions of this Ordinance or amendments thereto. Variation from provisions of
this Ordinance, as provided for in Section 12- 16 -3A1, may be considered by the Plan
Commission and the Village Board of Trustees as a part of the special use permit.
Mr. Budzik stated they are not seeking any other variations from the Village Code, other than
the request to increase the previously granted parking waiver.
Mr. Budzik reiterated the findings of the 2010 traffic study, which was presented to the ZBA when
the Korean BBQ restaurant filed for a variation of seventeen (17) required parking stalls. With the
expansion of the Korean BBQ restaurant and with the addition of La Roma, the only expected
deficiency might be just after noon (approximately 12:00- 3:30pm). However, the traffic
consultants had indicated their study may have slightly inflated numbers as their counts were
taken on a Friday, which tends to have a higher demand for restaurant uses, than other days of
the week. Mr. Budzik further noted that based on his own observations of the parking facility, he
did not perceive any issues with parking on -site. He also stated he was not aware of any issues
being raised by any of the existing tenants to the property owner regarding the availability of on-
site parking.
3
Commission Ouestions /Discussions To /With the Applicants
Members of the commission asked about the hours of operation, the number of seats, and the
proposed menu.
Mr. Budzik indicated the cafe is proposed to be open, Sunday through Thursday, from 6am- 7pm,
and from 6am -ilpm on Friday and Saturdays. He further noted the plans have been designed to
accommodate 14 seats, all inside the care, and acknowledged that any modification to the use or
additions of outside seating would require an amendment to the special use. In response to
questions as to what will be served, Mr. Bradosty, the business owner, stated he will be serving
specialty coffees — cappuccinos, Turkish coffees, and mochas — along with specialty sweets. He
may have some cold sandwiches, but will not be doing any food preparation. He further stated he
will not be serving alcohol.
Commissioner Blonz asked for clarification on the number of spaces on -site. Mr. Budzik
acknowledged the deviations between the number of spaces shown on the plat (38) and the
Village's records and architects plans (33). He attested the actual number of spaces on -site is 33,
per the Village staff and as shown on his site plan, with seven (7) additional on- street parking
spaces along Emerson.
The Commission members asked for further clarification on the overall waiver being requested.
Ms. Radzevich stated that the applicants are seeking a waiver of 21 spaces as the current mix of
uses yields a need for 54 spaces. The past waiver (2010) was for 17 spaces, based on a
calculated need for 50 parking spaces. The additional four (4) stall waiver results in 38.90/0
variation in the number of required spaces, which triggers the need for a special use versus a
traditional waiver through the ZBA.
Commissioner Blonz stated he would have preferred a new traffic study instead of using the one
from 2010 and asked if the current tenant mix is the same as it was in 2010. Mr. Budzik and Ms.
Radzevich indicated the real estate office has since expanded into a former retail space (no net
change in required parking). Other than the proposed change from retail to cafe use at the 9400
tenant space, the mix of uses is the same as 2010. Mr. Sideris, the property owner, stated the
current tenants have different hours of operation and indicated he was not aware of any issues
with the parking.
There was no one from the public who wanted to be heard regarding this petition.
Commission Discussion
Commissioner Gabriel noted he is aware of a similar place — a cafe where patrons sit and enjoy
coffee and deserts and that he thought this would be a good use in this area. Commissioner
Roepenack agreed and indicated he did not believe there would be any significant issues caused
by the increased parking waiver.
Chairperson Farkas noted his primary concern is that the traffic study was completed in 2010.
N. Radzevich explained that although the parking study is approximately two years old, because it
reflects the same mix of uses and because the current requested waiver was for four (4) additional
spaces, beyond the seventeen (17) spaces previously granted, she suggested they could proceed
11
with the 2010 traffic study versus contracting for a new study. N. Radzevich noted this was
further supported by her own observations, as well as those of the architect's, that consultants
who had done the previous study had been fairly accurate in their assumptions and the use of the
parking facility was very consistent with what they had projected in their 2010 study. Ms.
Radzevich also reminded the Commission that while the current application is for a waiver of 21
total spaces on -site, there are seven (7) additional spaces on Emerson that are utilized by patrons
of this shopping center. Those spaces are provided by the Village to support the businesses and
promote economic development. Although not dedicated to their use, the shopping center
essentially has 40 spaces available for use by the businesses and patrons.
In response to questions about how this special use would affect the previously granted variation,
Ms. Radzevich explained that this special use permit for the twenty -one (21) stall waiver will
supersede the previously granted seventeen (17) stall parking variation. Ms. Radzevich further
stated the Plan Commission would be recommending this waiver to the parking requirements
based on the mix of uses presented on the submitted plans. While similar uses could move in /out
of these tenant spaces, any changes in the types of uses and/for Increases Iii intensity of the
parking requirements would require an amendment to the special use permit.
Commissioner Blonz reiterated his concern about the extent of the waiver and that a more up -to-
date study was not provided, but acknowledged that if there is not sufficient parking on -site the
property owner will hear about any such parking issues from his tenants. Even with his concerns,
he stated is he voting in favor of this special use as he supports the Village's economic
development efforts and businesses.
Commissioner Witko stated the Commission asked very important questions and discussed key
aspects of this proposal, which were not intended to be unfriendly to businesses, but were
necessary to fully analyze the request before them. She stated she believes this business would
be a great addition to Morton Grove.
Commissioner Roeoenack indicated he also has some reservations about the extent of the waiver.
However, the availability of the seven (7) public parking spaces along Emerson, in effect reduces
the impacts of the waiver, and for that reason he can support this application.
Chairperson Farkas reiterated his concerns about the lack of a current parking study and that
there is not enough parking available to accommodate the mix of uses on this site. For these
reasons he is voting against the application.
Commission Recommendation
After reviewing the application and hearing all the testimony, the Commission concluded the
proposed use meets the applicable Standards for a Special Use Permit as specified in Sec. 12-16 -
4C of the Unified Development Code, and voted to recommend approval of this application.
Commissioner Gabriel moved, and Commissioner Roepenack seconded, to recommend approval of
the Special Use in accordance with Section 12 -7 -3 of the Village of Morton Grove Unified
Development Code, Off- Street Parking, for a 21 stall parking waiver (33 spaces provided on -site;
54 spaces required) at 9400 -9416 Waukegan Road, with the following conditions:
5
1. The waiver is being granted in accordance with the plans submitted to the Village with the
special use application, as prepared by Thomas Budzik Architects, dated 11108112, consisting
of three sheets as follows:
a. Sheet X -1, "Proposed Site Plan," including "Project Data" and "Parking Requirements,"
b. Sheet X-2, "Proposed Floor Plan," and
c. Sheet X -3, "Context Site Plan"
2. The coffee house /cafe use shall adhere to all applicable fire, health and building code
requirements.
3. The coffee house /cafe use shall be limited to no more than 14 seats and any proposed
increase in seating shall require an amendment to this special use.
4. The parking waiver associated with the coffee house /cafe use in the 9400 Waukegan tenant
space is exclusive to this or similar "Specialty Food" type restaurant uses only.
5. The coffee house /cafe use in the 9400 tenant space shall include no on -site food preparation.
The motion carried: Yes 5; No 1; Absent 1
The voting:
Chairman Farkas
Commissioner Blonz
Commissioner Dorgan
Commissioner Gabriel
6
No Commissioner Witko
Aye Commissioner Roepenack
Aye Commissioner Shimanski
Aye
Aye
Aye
Absent
LeLrislative Summary
Resolution I3 -06
AUTHORIZING AN AGREEMENT BETWEEN THE CITIES OF DES PLAINES AND PARK RIDGE,
AND THE VILLAGES OF NILES AND MORTON GROVE FOR THE TERMINATION AND
RELEASE OF THE INTERGOVERNMENTAL AGREEMENT, FOR THE PROVISION OF PUBLIC
SAFETY DISPATCH BY THE NORTH SUBURBAN EMERGENCY COMMUNICATION CENTER
Introduction: February 11, 2013
Synopsis: To authorize an agreement for the termination and release of an intergovernmental
agreement for the provision of public safety dispatch by the North Suburban Emergency
Communication Center ( NSECC).
Purpose: To obtain a release of liability for any and all personnel and legal costs from Des
Plaines.
Background: Since 2001, the Village has participated in an intergovernmental agreement with the
City of Des Plaines, the City of Park Ridge, and the Village of Niles, to provide police
communication services through the North Suburban Emergency Communication
Center ( NSECC). Based on the recommendation of Village staff, after investigating
alternative opportunities for the provision of police dispatching services, the Village,
pursuant to Resolution 12 -91 entered into a 5 year contractual agreement with the
Village of Glenview for police dispatching services at a scope equal or greater than
services received from NSECC at considerable savings in terms of capital expenditure
and enhanced service capability. It is anticipated the Village will cease utilizing
dispatching services provided by NSECC and will begin utilizing dispatching services
provided by the Village of Glenview on or about March 4, 2013. Village staff has
negotiated a tentative agreement with the NSECC members for the termination of the
Village's rights, obligations, and liability with respect to its membership in and
contractual obligations with NSECC Under the terms of this agreement, the Village
will be allowed to withdraw from and will have no further obligations with respect to its
membership in NSECC and the cities of Des Planes and Park Ridge will release,
indemnify, and hold the Village harmless all claims related to dispatching services
provided by NSECC. In return, the Village will give up its rights to its share of the
reserve fund and certain equipment.
Prog, Depts or Groups Affect Police Department
Fiscal Impact: N/A
Source of Funds: N/A
Workload Impact: The negotiation and preparation of the termination and release agreement will be
performed by the Legal and Administration Departments as part of their normal work
activities.
Admin Recommendation: Approval as presented
First Reading: None required.
Special Considerations or None.
Requirements:
Respectfully submitted: Prepared by
Ryan H rne, Village Administrator Teresa Hoffman Liston Corporation Counsel
RESOLUTION 13 -06
AUTHORIZING AN AGREEMENT BETWEEN THE CITIES OF DES PLAINES
AND PARK RIDGE, AND THE VILLAGES OF NILES AND MORTON GROVE FOR THE
TERMINATION AND RELEASE OF THE INTERGOVERNMENTAL AGREEMENT,
FOR THE PROVISION OF PUBLIC SAFETY DISPATCH BY THE NORTH SUBURBAN
EMERGENCY COMMUNICATION CENTER
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a
home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State
of Illinois, can exercise any power and perform any function pertaining to its government affairs,
including but not limited to the power to tax, purchase, and incur debt; and
WHEREAS, on or about October 8, 2001, the Village, pursuant to Ordinance 01 -55
approved an Intergovernmental Agreement with the City of Des Plaines, the City of Park Ridge, and
the Village of Niles, to provide police communication services through the North Suburban
Emergency Communication Center ( NSECC); and
WHEREAS, the Village of Morton Grove is continually evaluating services and operations
to determine relevancy, efficiency, and the most cost effective means of service delivery; and
WHEREAS, Village staff, after investigating alternative opportunities for the provision of
police dispatching services, recommended the Village withdraw from NSECC and enter into an
agreement with the Village of Glenview for police dispatching services; and
WHEREAS, pursuant to Resolution 12 -91 the Village entered into a 5 year contractual
agreement with the Village of Glenview for police dispatching services at a scope equal to or
greater than Morton Grove's current contractual arrangements with the North Suburban Emergency
Communication Center ( NSECC), resulting in considerable savings in terms of capital expenditure
and enhanced service capability; and
WHEREAS, it is anticipated the Village will cease utilizing dispatching services provided
by NSECC and will begin utilizing dispatching services provided by the Village of Glenview on or
about March 4, 2013; and
WHEREAS, Village staff have negotiated a tentative agreement with the NSECC members
for the termination of the Village's rights, obligations, and liability with respect to its membership
in and contractual obligations with NSECC and the City of Des Plaines, the City of Park Ridge, and
the Village of Niles for dispatching services; and
WHEREAS under the terms of this agreement, the Village of Morton Grove will be allowed
to withdraw from NSECC and have no further obligations with respect to the intergovernmental
agreement originally executed by the Village pursuant to Ordinance 01 -55, and the cities of Des
Planes and Park Ridge will release, indemnify, and hold the Village of Morton Grove harmless from
any claim the cities of Des Plaines or Park Ridge or any third party including present or former
employees of NSECC or the City of Des Plaines may have or claim to have against the Village of
Morton Grove arising from its participation in NSECC or related to dispatching services provided
by NSECC., and in return, the Village will give up its rights to its share of the reserve funds, if any.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Resolution as though fully set forth therein thereby making the findings as
hereinabove set forth.
SECTION 2: The Village of Morton Grove authorizes the Village Administrator to
negotiate and prepare, and the Village President to execute an agreement with the cities of Des
Plaines and Park Ridge, and the Village of Niles to formalize the Village of Morton Grove's
withdrawal from the North Suburban Emergency Communication Center (NSECC), terminate the
Village's rights and obligations with respect to any and all intergovernmental agreements with Des
Plaines, Park Ridge, and Niles or its participation in NSECC and to provide for a general release of
liability for any claim the cities of Des Plaines or Park Ridge, and the Village of Niles or any third
party including present or former employees of NSECC or the city of Des Plaines may have or
claim against the Village of Morton Grove arising from its participation in NSECC or dispatching
services provided by NSECC.
SECTION 3: The Village Administrator and /or his designees are hereby authorized to take
all steps necessary to terminate the Village of Morton Grove's agreement and its current obligations
with NSECC and facilitate the orderly transition of dispatching services from NSECC to the Village
of Glenview.
SECTION 4: This Resolution shall be in full force and effect upon its passage and approval.
PASSED this 11 °i day of February 2013.
Trustee
DiMaria
Trustee
Gomberg
Trustee
Grear
Trustee
Marcus
Trustee
Thill
Trustee
Toth
APPROVED by me this I I `h day of February 2013
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office this
12`x' day of February 2013.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
Legislative Summary
APPROVING AN AGREEMENT FOR
ACCESS TO COOK COUNTY GEOGRAPHIC INFORMATION SYSTEM DATA
Introduced: February 11, 2011
Synopsis: To approve an agreement with Cook County to gain access to County
geographic information systems at no cost to the Village
Purpose: To enhance cooperation and sharing of information between Cook County
and the Village.
Background: The Village maintains a geographic information system to manage many
aspects of Village operations. Cook County also maintains a geographic
information system which contains similar and additional pieces of data. It
benefits the Village to have access to Cook County's data. Cooperation
between and among governmental agencies and entities through
intergovernmental agreements is authorized and encouraged by the Illinois
Constitution of 1970 and by the Intergovernmental Cooperation Act. Cook
County is willing to share the data at no cost to the Village, but regulates the
use and distribution of the data through an intergovernmental agreement
process. The Village executed this same agreement in 2010.
Programs, Departments Public Works.
or Groups Affected
Fiscal Impact: N/A
Source of Funds: N/A
Workload Impact: N/A
Administrator Approval as presented.
Recommendation:
First Reading: N/A
Special Considerations or None
Requirements:
Respectfully submitted: Reviewed by:
Ryan J. Horne, Village Administrator _Andy De ogte,� irector Public Works
u f l
Prepared by: Reviewed by: � � ; f��
Chris Tomich, Village Engineer Teresa HofEmai iston, Corporation Counsel
RESOLUTION 13 -07
APPROVING AN AGREEMENT FOR
ACCESS TO COOK COUNTY GEOGRAPHIC INFORMATION SYSTEM DATA
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a
home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the
State of Illinois, can exercise any power and perform any function pertaining to its government
affairs, including but not limited to the power to tax and incur debt; and
WHEREAS, in the performance of its general governmental responsibilities the Village is
constantly evaluating and accessing information regarding the physical and other attributes within
the Village and adjacent to its boundaries; and
WHEREAS, the Cook County Assessor's Office has a Geographic Information System
( "GIS ") database it is willing to make available to the Village at no cost; and
WHEREAS, GIS data sharing with the Cook County Assessor's Office will allow the
Village to access GIS data from the Assessor which will facilitate the Village's decision - making
process with respect to its management, provision, and maintenance of governmental services;
and
WHEREAS, cooperation between and among governmental agencies and entities through
intergovernmental agreements is authorized and encouraged by Article VII, Section 10 of the
Illinois Constitution of 1970 and by the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq.;
and
WHEREAS, the Village and the Cook County Assessor have negotiated an Agreement for
Access to the Geographic Information System in substantially the form attached to this Resolution
as Exhibit A (the "Intergovernmental Agreement ");
NOW, THEREFORE, BE IT ORDAINED BY TIME PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Resolution as though fully set forth therein thereby making the findings as
hereinabove set forth.
SECTION 2: The Village Board of Trustees hereby approves the Intergovernmental
Agreement in substantially the form attached; provided the Village Administrator and Director of
Public Works, in consultation with Corporation Counsel, are authorized to finalize the
Intergovernmental Agreement. Once finalized, the Village President or Village Administrator is
authorized to execute the Intergovernmental Agreement and any other necessary documents
required within the Intergovernmental Agreement on behalf of the Village.
SECTION 3: This Resolution shall be in full force and effect from and upon its passage
and approval.
PASSED THIS 11 t' DAY OF FEBRUARY 2013.
Trustee Di,Maria
Trustee
Gomberg
Trustee
Grear
Trustee
Marcus
Trustee
Thill
Trustee
Toth
APPROVED BY ME THIS I 1 `" DAY OF FEBRUARY 2013
ATTESTED and FILED in my office
This 12`x' DAY OF FEBRUARY 2013
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
I
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
BE IT RESOLVED, by
the President and Board
of Trustee
of the
Village
(Council or President and
Board of Trustees)
of Morton Grove
, Illinois, that there is hereby
(City, Town or village)
(Name)
appropriated the sum of
$194,259.95
of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions
of the Illinois Highway
Code from January 1, 2008
to December 31, 2008
(Date)
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms fumished by said Department, a certified statement showing
expenditures from and balances remaining in the account(s) for this period. and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Schaumburg Illinois.
I, Tony S. Kalogerakos Clerk in and for the Village
(City, Town or village) of Morton Grove
County of Cook
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the President and Board of Trustees at a meeting on January 14, 2013
(Council or President and Board of Trustees}
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 15th day of January, 2013
(SEAL)
Village Clerk
(City, Town or Village)
Date
Department of Transportation
Printed 1/7/2013 -
BLR 14230 (Rev 1 1/06)
AGREEMENT
FOR ACCESS TO GEOGRAPHIC INFORMATION SYSTEM
This AGREEMENT is entered into as of the iii day of February , 20 i3 , by and between
village of Morton Grove ( "A enc ') and the Cook County Assessor's Office
(the "CCAO"),
WITNESSETH:
WHEREAS, the CCAO has developed a Geographic Information System (the "GIS ") consisting of
cadastral data, planimetrie data, assessment data, property images, digital orthophotography (aerial
photos) and other data (collectively, such images, photos and data, "Assessor Data ");
WHEREAS, portions of the GIS, and the related data dictionary, are copyrighted materials of the
CCAO and/or Cook County of the State of Illinois ( "Cook County");
WHEREAS, some of the Assessor Data in the GIS is only available to the public and to commercial
users for a fee, as permitted by law;
WHEREAS, Agency is an educational institution which conducts research in the area of real estate;
and
WHEREAS, the CCAO in the spirit of cooperation desires to make the Database available to the
Agency, without charge to use in performing duties necessary to achieve its not - for -profit purpose; and
WHEREAS, Agency has requested access to and license to use the GIS for use in performing its
official functions (as set forth below);
WHEREAS, the CCAO in the spirit of cooperation desires to make the GIS available, efficiently and
without charge, to Agency for use in performing its official functions; and
WHEREAS, Agency acknowledges and agrees that access to the GIS and/or Assessor Data is
conditioned upon the agreement that access is provided as set forth in this Agreement solely for use in
performing the official functions of the Agency, and that any other use, alteration, sale, dissemination,
lease or transfer of the GIS and/or Assessor Data by Agency, or by any employee or agent of same,
without written consent of the CCAO is strictly prohibited, and shall be deemed to warrant immediate
termination of this Agreement, as well as entitle the CCAO to pursue any other remedies to which it is
entitled.
NOW, THEREFORE, in consideration of the mutual promises and covenants and the terms and
conditions hereinafter set forth, and other good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged, the parties hereto agree as follows:
SECTION 1. INCORPORATION OF RECITALS.
The foregoing recitals are incorporated into and made a part of this Agreement as if fully set forth
herein.
SECTION 2. STATEMENT OF OFFICIAL PURPOSES• RESTRICTIONS ON USE.
For purposes of this Agreement, Agency represents and warrants as its official purpose for access to the
GIS and Assessor Data as stated in Exhibit A and incorporated herein. Agency agrees that access to the
GIS and/or Assessor Data is conditioned upon and provided as set forth in this Agreement solely for its
use in performing its official purposes (as described in Exhibit A). Any other use of the GIS or
Assessor Data, without express written consent of the CCAO, is strictly prohibited, including the
display, sale, transfer, lease, dissemination or lease of the GIS or Assessor Data in any location or
manner in its current form, derivative or altered form, or otherwise. Any such prohibited use shall be
deemed to be a breach which warrants immediate termination of this Agreement. This Section shall
survive the termination of this Agreement.
SECTION 3. INFORMATION PROVIDED.
The CCAO agrees to provide Agency access to the GIS and Assessor Data only upon the conditions
and based upon the representations and warranties set forth in this Agreement. In order to obtain
specific Assessor Data, Agency must request Assessor Data by filing the attached exhibits with the
Department of Automation of the CCAO (each such request, an "Information Request"), Each
Information Request is subject to approval of the CCAO.
SECTION 4. LIMITED LICENSE TO USE
Subject to the provisions of this Agreement, the CCAO hereby grants to Agency a non - exclusive, non-
transferable license to use the Assessor Data only as specifically provided for in this Agreement.
Agency acknowledges that the title, copyright and all other rights to the GIS and Assessor Data remain
with the CCAO and/or Cook County. Neither Agency nor any other authorized user shall have any
right, title or interest in the GIS or Assessor Data except as expressly described herein. The CCAO
reserves the right to withdraw from the GIS and/or Assessor Data any item or part of an item for which
it no longer retains ownership rights or which it has reasonable grounds to believe infringes copyright or
is unlawful or otherwise objectionable.
SECTION 5. TERM AND EXTENSION
This Agreement is for one year, effective from the date of execution. It will be extended annually for
terms of one year each, unless, at least 30 days prior to the expiration of any term, either party notifies
the other in writing of its intent not to renew the Agreement.
SECTION 6, DISCLAIMER OF WARRANTIES
The GIS and the Assessor Data is provided "as is" without any warranty or representation whatsoever,
including any representation as to accuracy, timeliness, completeness, infringement of rights of privacy,
copyright or trademark rights or disclosure of confidential information. All burdens, including any
2
burden for determining accuracy, completeness, timeliness, merchantability and fitness for or the
appropriateness for use, rests solely on Agency and /or the requester. The CCAO and Cook County
make no warranties, express or implied, as to the use of the GIS. There are no implied warranties of
merchantability or fitness for a particular purpose. There is no warranty to update any of the
information provided hereunder. THE CCAO AND COOK COUNTY EXPRESSLY DISCLAIMS
ANY AND ALL REPRESENTATIONS OR WARRANTIES (EXPRESS OR IMPLIED, ORAL OR
WRITTEN) RELATING TO THE GIS AND /OR ASSESSOR DATA, INCLUDING BUT NOT
LIMITED TO ANY AND ALL IMPLIED WARRANTIES OF QUALITY, PERFORMANCE,
ACCURACY, COMPLETENESS, MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. Agency acknowledges and accepts the limitations of the GIS and the Assessor Data.
including the fact that the CIS and Assessor Data are dynamic and are in a constant state of
maintenance, correction and update.
SECTION 7. LIMITATION OF LIABILITY
AGENCY EXPRESSLY AGREES THAT NO MEMBER, OFFICIAL, EMPLOYEE,
REPRESENTATIVE OR AGENT OF THE CCAO OR COOK COUNTY, OR THEIR RESPECTIVE
SUCCESSORS, HEIRS OR ASSIGNS, SHALL BE LIABLE, WHETHER INDIVIDUALLY OR
PERSONALLY OR OTHERWISE, TO AGENCY OR ANY OTHER PERSON OR ENTITY, OR
THEIR RESPECTIVE SUCCESSORS, HEIRS OR ASSIGNS, FOR ANY LOSS OR CLAIM,
INCLUDING BUT NOT LIMITED TO ANY SPECIAL, INDIRECT, INCIDENTAL, EXEMPLARY
OR CONSEQUENTIAL DAMAGES OR LOSS OF GOODWILL DATA OR IN THE EVENT OF
ANY DEFAULT OR BREACH BY THE CCAO UNDER THIS AGREEMENT OR ANY
INACCURACY OF THE GIS OR ASSESSOR DATA, IN ANY WAY ARISING FROM OR
RELATING TO THIS AGREEMENT OR RESULTING FROM THE USE OR INABILITY TO USE
THE GIS AND /OR ANY ASSESSOR DATA.
SECTION 8. AGENCY INDEMNIFICATION.
Agency agrees to hold harmless and indemnify the CCAO and Cook County, its commissioners,
officers, agents, employees, representatives and affiliates, and their respective heirs, successors and
assigns, from and against, and defend, at its own expense (including reasonable attorneys', accountants'
and consultants' fees), any suit, claim, action or proceeding brought by any third party against the
CCAO, Cook County or any commissioner, officer, agent, employee, representative or affiliate of the
CCAO or Cook County arising out of or incident to the performance or nonperformance of this
Agreement by CCAO, Cook County, Agency or any other entity. To the extent that the CCAO or Cook
County incurs administrative expenses including attorneys' fees during Agency's defense of any claim,
Agency shall reimburse the CCAO or Cook County, as appropriate, for all such expenses. The
provisions of this Section shall survive the termination of this Agreement.
SECTION 4. APPLICABLE LAW
This Agreement shall be interpreted and construed in accordance with, and governed by, the laws of the
State of Illinois, excluding any such laws that might direct the application of the laws of another
jurisdiction. Venue shall be in a court of competent jurisdiction located within the County of Cook,
Illinois. The CCAO and Agency each acknowledge the existence of state and other applicable law
defining the duties and responsibilities of each party regarding real estate taxation and other
3
governmental functions. No part of this Agreement has the effect of or is intended to impact any
applicable legal duty of either party under existing law, especially the Illinois Property Tax Code, 35
ILCS 200/1 et sea. Both parties remain responsible under applicable law for performing all stated
duties and responsibilities.
SECTION 10 CONFIDENTIALITY
Agency acknowledges and agrees that information regarding this Agreement, and portions of the GIS
and Assessor Data and other information disclosed hereunder, is confidential and shall not be disclosed,
directly, indirectly or by implication, or be used by Agency in any way, whether during the term of this
Agreement or any time thereafter, except solely in accordance with the official purposes set forth above.
All such Assessor Data and the GIS shall be treated in confidential manner, except as otherwise
expressly stated in a written document.
SECTION 11. MISCELLANEOUS.
(a) This Agreement constitutes the entire agreement between the parties and supersedes all prior
agreements, understandings, negotiations and discussions, whether oral or written, in relation to
the matters dealt with herein. There are no representations, warranties, collateral agreements or
conditions to this Agreement, except as expressly stated in this Agreement.
(b) The section headings are for reference and information purposes only, and shall not affect in any
way the meaning or interpretation of this Agreement. References to singular shall include the
plural and to plural shall include the singular. References to a person shall include a corporate
or government body. Words such as `including" and similar expressions shall not be read as
words of limitation.
IN WITNESS
WHEREOF,
the
parties have executed this Agreement by their respective authorized
representatives
as of the date
first
written above.
COOK COUNTY
ASSESSOR'S OFFICE
Chief Deputy Assessor
Cook County Assessor's Office
Signa`
Ryan Horne
Print Name
Title: village Administrator
Agency Name:
Village of Morton Grove
Telephone Number:
847 - 965 -4100
Exhibit A: Statement of Official Purpose
Our community's GIS system holds over 300 feature classes, many of which are
supported by county GIS data. This request for county GIS data helps keep our data
current, supports our processes of creating and viewing maps, selecting and querying
database information, analyzing geographic data, using directly with other community
data, deriving additional information, and displaying in community applications.
Exhibit &: Assessment Data
Village of Morton Grove ( "A enc ') hereby requests access to assessment data in
accordance with the Agreement, dated February 11 2013, between Agency and the Cook County
Assessor's Office (the "CCAO ").
The CCAO has developed a file of assessment data, which is maintained on the Cook County
Mainframe. The CCAO will make the file of assessment data available to Agency, subject to the terms
and restrictions and limitations as set forth in the Agreement. A data dictionary is available upon
request.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
❑ Tax Codes:
Q Mutucipality: village of Morton Grove
with a one mile buffer
❑ Permanent Index Number range: Attach additional sheet if necessary
❑ Township:
Reg nested by
Name: Ryan Horne
Signature:
Date: February 11 2013
ro
Village of Morton Grove
accordance with the Agreement,
Assessor's Office (the "CCAO ").
Exhibit C: Property Images
("A enc ') hereby requests access to property images in
dated February 11 2 013 between Agency and the Cook County
The CCAO has developed a computerized database of property images. The CCAO will make this
computerized database of property images available to Agency in JPEG format, subject to the terms and
restrictions and limitations as set forth in the Agreement. In addition to the property images, the CCAO
will provide a file containing Permanent Index Number(s), property image capture date, and a list of
Permanent Index Number(s) that have no property image assigned. A data dictionary is available upon
request.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
❑ Permanent Index Number range: Attach additional sheet if necessary
❑ Municipality:
❑ Year 1998 Photos
❑ Year 2007 Photos
Not requested
Requested by
Name: Ryan Horne i
Signature:
Date: February 11 20!3
Exhibit D: Digital Orthonhoto ranhv (Aerial Photos)
Village of Morton Grove ( "A enc ') hereby requests access to digital
orthophotography (aerial photos) in accordance with the Agreement, dated February 11 2013
between Agency and the Cook County Assessor's Office (the "CCAO"),
The CCAO has developed a computerized database of digital orthophotography (aerial photos). The
computerized database of digital orthophotography for Cook County contains 4,486 tiles. The CCAO
will make the computerized database of digital orthophotography available to Agency, subject to the
terms and restrictions and limitations as set forth in the Agreement. The digital orthophotgraphy will be
provided in .tif or .sid format. In addition to the digital orthophotography, the CCAO will provide a
shapefile containing an index of all the tiles for Cook County. Metadata is available upon request.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
❑ Municipality:
❑ Township:
❑ Year 1998 Photos
Not requested
❑ Year 2003 Photos
Reg nested by
Name: Ryan Horne
Signature:
Date: February 11 2 013 7f
Exhibit E: Planimetric data
Village of Morton Grove
( "A enc ') hereby requests access to planimetric
data in
accordance with
the Agreement,
dated February 11 2013 between Agency and the Cook
County
Assessor's Office
(the "CCAO ").
The CCAO has developed a computerized database of geographic information system (GIS). This
computerized database consists of both planimetric data and cadastral data. The CCAO will make the
computerized database of planimetric data available to Agency, subject to the terms and restrictions and
Irritations itations as set forth in the Agreement. The planimetric data is maintained using ESRI's ArcGIS
software and is in a geodatabase format specific to ESRI's product line. Metadata is available upon
request.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
❑ Permanent Index Number range: Attach additional sheet if necessary
❑ Municipality:
❑ Township:
Not requested
Requested by
Name: Ryan Horne
Signature: —
Date: February 11 2 13
0
Exhibit F: Cadastral data
Village of Norton Grove
("—Agency") hereby requests access to cadastral data in
accordance with the Agreement, dated February 11 2013 between Agency and the Cook County
Assessor's Office (the "CCAO").
The CCAO has developed a computerized database of geographic information system (GiS). This
computerized database consists of both planimetric data and cadastral data. The CCAO will make the
computerized database of cadastral data available to Agency, subject to the terms and restrictions and
limitations as set forth in the Agency Agreement. The cadastral data is maintained using ESRI's
ArcGIS software and is in a geodatabase format specific to ESRI's product line. Metadata is available
upon request.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
❑ Permanent Index Number range: Attach additional sheet if necessary
❑ Municipality:
❑ Township:
Not requested
Requested by
Name• Ryan Horne
Signature:
Da$e: February 11 2013
10
Exhibit G: Digital Terrain data
Village of Morton Grove
in accordance with the Agreement,
Assessor's Office (the "CCAO").
— ( "A enc ') hereby requests access to digital terrain data
dated February ll 2013 between Agency and the Cook County
The CCAO has developed a computerized database of geographic information system (GIS). This
computerized database includes digital terrain data. The CCAO will make the computerized database of
digital terrain data available to Agency, subject to the terms and restrictions and limitations as set forth
in the Agency Agreement.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
❑ Municipality:
❑ Township:
Not requested
Requested by
Name: Ryan Horne
Ln-
Signature: _
Date: February 11 2013 Ll
11
Exhibit H: Lidar data
viliage of Morton Grove ( "A�") hereby requests access to Lidar data in
accordance with the Agreement, dated February 11 2013 between Agency and the Cook County
Assessor's Office (the "CCAO ").
The CCAO has developed a computerized database of geographic information system (GIS). This
computerized database includes Lidar data The CCAO will make the computerized database of digital
terrain data available to Agency, subject to the terms and restrictions and limitations as set forth in the
Agency Agreement.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
❑ Municipality:
❑ Township:
Reuuested by
Not requested
Name: Ryan Horn(
Signature: —.
Bate: Februaryi12o13
12
Exhibit I: Oblioue Aerial ImaLye
Village of Morton Grove (`? ene ') hereby requests access to oblique aerial
imagery in accordance with the Agreement, dated February 11 2013, between Agency and the Cook
County Assessor's Office (the "CCAO ").
The CCAO has developed a computerized database of geographic information system (GIS). This
computerized database includes digital terrain data. The CCAO will make the computerized database of
digital terrain data available to Agency, subject to the terms and restrictions and limitations as set forth
in the Agency Agreement.
Agency requests assessment data based on the following geographic area (select area by completing one
of the blanks below):
❑ Municipality:
❑ Township:
Not requested -
Reauested by
Tame: Ryan Horne � -_
�
Signature: -=
Date: February 11 2013
13
February 11 2013
Cook County Assessor's Office
Attn: Chief Legal Counsel
118 North Clark Street
Room 312
Chicago, Illinois 60602
Re: Consultant Letter
Inter- Agency Agreement between the Cook County Assessor's Office and
Village of Morton Grove ("Agency"), dated February 11 2013
Dear Chief Legal Counsel:
This letter concerns the agreement listed above (the "Agreement") and is an acknowledgement by
MGP, Inc. ( "Consultant ") of its obligations under the Agreement.
1.
Consultant has received and reviewed the Agreement, pursuant to which the Cook County
Assessor's Office has agreed to provide certain data to Agency. Consultant wishes to receive such
data on behalf of Agency as agent for Agency and agrees at all times to act in accordance with the
Agreement, including, but not limited to, the data request procedures described in the Exhibits to
the Agreement. Without affecting the liability of Agency under the Agreement, Consultant agrees
to indemnify the Cook County Assessor's Office for breaches by Consultant of the Agreement as if
Consultant were an original party to the Agreement (replacing the word Agency with Consultant),
all in accordance with Section 8 of the Agreement.
This letter is being given by Consultant to induce the Cook County Assessor's Office to deliver to
Consultant such data or to have such data forwarded to Consultant.
Sincerely,
Thomas A. Thomey
President, MGP, Inc.
February 11 2013
Cook County Assessor's Office
Attn: Chief Legal Counsel
118 North Clark Street
Room 312
Chicago, Illinois 60602
The Geographic Information System Consortium
www.GISConsortium org
Re: Consultant Letter
Inter- Agency Agreement between the Cook County Assessor's Office and
Village of Morton Grove ( "Agency "), dated February 11 2013
Dear Chief Legal Counsel:
This letter concerns the agreement listed above (the "Agreement ") and is an
acknowledgement by the GIS Consortium ( "Consultant ") of its obligations under the
Agreement.
Consultant has received and reviewed the Agreement, pursuant to which the Cook
County Assessor's Office has agreed to provide certain data to Agency. Consultant
wishes to receive such data on behalf of Agency as agent for Agency and agrees at
all times to act in accordance with the Agreement, including, but not limited to, the
data request procedures described in the Exhibits to the Agreement. Without
affecting the liability of Agency under the Agreement, Consultant agrees to indemnify
the Cook County Assessor's Office for breaches by Consultant of the Agreement as
if Consultant were an original party to the Agreement (replacing the word Agency
with Consultant), all in accordance with Section 8 of the Agreement.
This letter is
being given by Consultant
to induce
the Cook County Assessor's Office
to deliver to
Consultant such data or to
have such
data forwarded to Consultant.
Sincerely,
y Syr
Amy Ahner
President, GIS Consortium
Creating Value through Col'aboration
February 11 2013
Cook County Assessor's Office
Attn: Chief Legal Counsel
118 North Clark Street
Room 312
Chicago, Illinois 60602
Re: Cover Letter
Inter- Agency Agreement between the Cook County Assessor's Office and
Village of Morton Grove ( "Agency "), dated February 11 2013
Dear Chief Legal Counsel:
Please accept this letter and attachments in consideration of the Inter - Agency Agreement
between the Cook County Assessor's Office and the village of Morton Grove
The v>.l lage of Morton Grove is a local government within Cook County. I have full
authority to act on behalf of the village of Morton Grove
We participate in an organization called the GIS Consortium which was formed in 1998 to
help small- and medium -size communities realize the full benefits of Geographic Information
Systems (GIS). The GIS Consortium consists of only local government members, of which
the majority are located in Cook County. Each community possesses it own hardware and
software, and all activities relating to the use of this data are performed under the direct
supervision of the communities.
Our community's GIS system holds over 300 feature classes, many of which are supported by
county GIS data. This request for county GIS data helps keep our data current, and supports
our processes of creating and viewing maps, selecting and querying database information,
analyzing geographic data, using directly with other community data, deriving additional
information, and displaying in community applications.
I want to ensure you that the use of this information is limited as required by the county
agreements. If you have any additional requirements or questions, please call me at
or contact me by email at rhorne@mort:ongroveil.org
Sincerely,
Ryan Horne
Richard T. Flickinger Municipal Center
6101 Capulina Avenue • Norton Grove, Illinois 60053 -2985
TeI: (847) 965 -4100 Fax: (847) 965 -4162
a.: rvacd 1 ,r ,
Department of , r Works
7840 N. Nagle
February i_1 201.3
Cook County Assessor's Office
Attn: Chief Legal Counsel
118 North Clark Street
Room 312
Chicago, Illinois 60602
Re: Agency Letter
Inter - Agency Agreement between the Cook County Assessor's Office and
v_riage or Morton trove ( "Agency „): dated February l'. 2013
Dear Chief Legal Counsel:
This letter concerns the agreement listed above (the "Agreement ") and is a request
that either the Cook County Assessor's Office send Assessor Data (as that term is
defined in the Agreement) directly to Municipal GIS Partners, Inc, ( "Consultant ") or
that Agency be allowed to forward Assessor Data to Consultant directly or through
one of its agents.
Agency hereby authorizes Consultant to act for Agency and in Agency's name with
respect to those certain Exhibits attached to the Agreement, including, but not limited
to, the completion and execution of such Exhibits. Agency will at all times remain
liable under the Agreement and any Exhibits, including, but not limited to, any
Exhibits completed and executed by Agency and/or Consultant, subject to the terms
of the Agreement.
This letter is being written to induce the Cook County Assessor's Office to deliver
Assessor Data to Consultant or to grant permission that Agency be allowed to
forward Assessor Data to Consultant
Sincerel ,
SlignaKure
Ryan Horne
V.iiaae Administrator
Name/Title
Richard T. Flickinger Municipal Center
6101 Capulina Avenue ^ Morton Grove, Illinois 60053 -2985 e-'t"
Tel: (847) 965 -4100 Fax: (847) 965 -4162 - '
Al
Legislative Summary
Resolution 23 -08 I
AUTHORIZING THE EXECUTION OF A CONTRACT
WITH ARTHUR WEILER, INC. FOR THE 2013 TREE PLANTING PROGRAM
Introduced:
February 11, 2013
Synopsis:
To authorize the Village President to execute a contract with Arthur Weiler,
Inc. for the 2013 Tree Planting Program.
Purpose:
To purchase and install trees within the Village.
Background:
The Village has an annual program, dependent on funding appropriations, to
plant trees within the Village right -of -way and property. The Public Works
Department considers it to be cost- effective to hire a contractor to furnish
and install the trees. This contract was bid through a public process in
accordance with Village Code. The contract was advertised and scaled bids
were received. The bid tabulation is attached as Exhibit "A ".
Programs, Departments
Public Works.
or Groups Affected
Fiscal Impact:
The estimated contract value is $17,510.00. Since this is a unit price
contract, the final contract amount will be based on the actual quantity of
work performed.
Source of Funds:
Account 4025017 - 552240 - Tree Replacement
Workload Impact:
The Public Works Department as part of their normal work activities
performs the management and implementation of the program.
Administrator
Approval as presented.
Recommendation:
First Reading:
N/A
Special Considerations or
None
Requirements:
�y
Respectfully submitted: Reviewed by:
Rya(i J. Horne, Village Administrator Andy
Prepared by: Reviewed by:� r's°
Director Public Works
Chris Tomich, Village Engineer Teresa Hclyffrd Liston, Corporation Counsel
AUTHORIZATION TO
EXECUTE
A CONTRACT
WITH ARTHUR WEILER, INC.
FOR
THE
2013 TREE PLANTING
PROGRAM
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois; is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois_
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, the 2013 Tree Planting Program is necessary to purchase and install trees in the
Village; and
WHEREAS, the Public Works Department advertised in the December 24, 2012 issue of the
Pioneer Press Newspaper inviting bids on the "2013 Tree Planting Program'; and
WHEREAS, eighteen contractors were notified of the availability of bidding materials; and
WHEREAS, two contractors obtained the bidding materials; and
WHEREAS, two bids were received, publicly opened and read at the Public Works Facility at
10:00 a.m. on Tuesday, February 5, 2013, with the tabulation of bids included in Exhibit "A ": and
WHEREAS, funding for the above work is included in the Village of Morton Grove 2013 Budget
as account numbers 025017 - 552240 -Tree Replacement; and
WHEREAS, Arthur Weiler, Inc. has successfully completed this contract for the Village in the
past; and
WHEREAS, the qualifications and availability of the low bidder have been verified.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
Section 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set
forth.
Section 2. The Village President of the Village of Morton Grove is hereby authorized to execute
and the Village Clerk to attest a contract with Arthur Weiler, Inc. 12247 West Russell Road, Zion,
Illinois, based upon their bid for the "2013 Tree Planting Program" in the amount of $13,350.00.
Section 3. The Village Administrator and the Director of Public Works and /or their designees
are authorized to take all steps necessary to implement, supervise, and manage this contract.
Section 4. This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS l I"' DAY OF FEBRUARY 2013
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
DiMaria
Gomberg
Grear
Marcus
Thill
Toth
APPROVED BY ME THIS 1 I"' DAY OF FEBRUARY 2013
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 12`x' DAY OF February 2013
Tony S. Kalogerakos, Village Cleric
Village of Morton Grove
Cook County, Illinois
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D
GRANTING A SPECIAL USE PERMIT FOR A PARKING VARIATION IN EXCESS OF 35% OF
THE REQUIRED NUMBER OF SPACES
AT THE PROPERTY LOCATED AT 9400 -9416 WAUKEGAN, MORTON GROVE, ILLINOIS
Introduced
Synopsis:
Purpose:
Background:
Programs, Departs
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Admin Recommend:
Second Reading:
Special Consider or
Requirements:
Submitted by:
Prepared by:
February I I, 2013
'T'his ordinance will grant a special use permit for a parking variation in excess of 35% of the
required number of spaces at the property located at 9400 -9416 Waukegan, Morton Grove,
Illinois.
This property is located in the C -I General Commercial District. Section 12- 7 -3.K. of the
Village of Morton Grove Unified Development Code allows the Board of Trustees to grant a
special use permit for a parking variation in excess of 35% of the number of required parking
spaces for sites where the building area is less than 10,000 square feet.
The subject property is located at the northwest corner of Waukegan Road and Emerson Street and is
improved with an approximately 9300 square foot building and surface parking lot. In 2010 the Z,BA
granted a 17-stall parking waiver at this site for the expansion of the Korean BBQ Restaurant (50
required; 33 provided on- site), which was a waiver of 34% of the required number of spaces. Recently,
the owner of La Roma cafe, Mr. Bradosty, filed a building permit to convert a former retail space into a
coffee house /cafe ( "specialty food" use) within this established shopping center. The change in use
requires four (4) additional parking spaces for this tenant space and results in an overall parking
requirement of 54 spaces for the shopping center as a whole. Section 12- 7 -3.K. of the Unified
Development Code allows the Zoning Board of Appeals to grant parking variations for up to 35% of the
number of required parking spaces for buildings of 10,000 square feet or less; requests for a higher
percentage are to be considered a special use and subsequently require a Plan Commission
recommendation and subsequent Village Board approval. As this change in use results in a 35.9%
waiver of the required number of spaces (54 required; 33 provided on- site), a special use permit is
required. A public hearing was subsequently . held regarding this request before the Village of Morton
Grove Plan Commission on January 21, 2013. No interested or concerned party spoke regarding this
matter. The Plan Commission recommended, subject to certain conditions, the Village Board grant the
special use permit for a parking variation in excess of 35% of the required number of spaces (54
required; 33 provided) at the property located at 9400 -9416 Waukegan, Morton Grove, Illinois.
Building and Inspectional Services, Community and Economic Development Department, and
the Engineering Division of Public Works
N/A
N/A
The special use application was processed by the Director of Community Development pursuant
to the normal course of business.
Approval as presented
February 25, 2013, Required
Village Administrator
Reviewed
Teresa
Nancy M. Radzevich, AICP, Community and Economic Development Director
LVAIL
1
AN ORDINANCE GRANTING A SPECIAL USE PERMIT
FOR A PARKING VARIATION IN EXCESS OF 35%
OF THE REQUIRED NUMBER OF SPACES
AT THE PROPERTY LOCATED AT
9400 -9416 WAUKEGAN, MORTON GROVE, ILLINOIS
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is ahome rule
unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois. can
exercise any power and perform any function pertaining to its government affairs, including but not limited
to the power to tax and incur debt; and
WHEREAS, the applicants, James Sideris, 3810 West Fitch Lincolnwood, Illinois 60712, owner of
9400 -9416 Waukegan, and Tony Bradosty, business owner, La Roma Caf6, 9400 Waukegan, have made a
proper application to the Plan Commission in the Village of Morton Grove under case number PC13 -01
requesting the approval of a special use permit for a parking variation in excess of 35% of the required
number of spaces to allow for the operation of the shopping center with 33 parking on -site parking spaces,
where 54 parking space are required; based on the uses of the tenants' spaces identified in the application
submitted to the Village, at the property commonly known as 9400 -9416 Waukegan, Morton Grove,
Illinois 60053; and
WHEREAS, the property is located in the C -1 General Commercial District; and
WHEREAS, Section 12- 7 -3.K. of the Village of Morton Grove Unif ed Development Code allows
parking variations in excess of 35% of the number of required parking spaces for sites where the building
area is less than 10,000 square feet; and
WHEREAS, the existing building on the subject property is approximately 9,300 square feet; and
WHEREAS, pursuant to the applicable provisions of the Municipal Code upon public notice duly
published in the Chicago Tribune, a newspaper of general circulation in the Village of Morton Grove which
publication took place on January 7, 2012, and pursuant to the posting of a sign on the property and written
notification sent to property owners within 250 feet of the subject property as required by ordinance, the
Morton Grove Plan Commission held a public hearing relative to the above referenced case on January 21,
2013, at which time all concerned parties were given the opportunity to be present and express their views
for the consideration of the Plan Commission, and as result of said hearing, the Plan Commission made
certain recommendations and conditions through a report dated February 6, 2013, a copy of which is
attached hereto and made a part hereof and marked as 6W,`A"; and
WHEREAS, the Corporate Authorities have considered this matter at a Public Meeting and find
pursuant to the relevant provisions of the Village of Morton Grove Unified Development Code, the proposed
Special Use Amendment is so designed, located, and proposed to be operated, the public health, safety and
welfare will be protected and will not cause substantial injury to the value of the other properties in the
neighborhood in which it is located; and
WHEREAS, pursuant to the provisions of the Village of Morton Grove Municipal Code, the Corporate
Authorities have determined the Special Use Amendment, as approved by the Plan Commission, shall be
issued subject to the conditions and restrictions as set forth herein.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS
FOLLOWS:
SECTION l: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into
this Ordinance, as though fully set forth herein, thereby making the findings as hereinabove set forth:
SECTION 2: The property located at 9400 -16 Waukegan, Morton Grove, Illinois 60053, is hereby
granted a special use permit for a parking variation in excess of 35% of the required number of spaces to
allow for operation of the shopping center with 33 on -site parking spaces, where 54 parking space are
required at that address subject to the following conditions and restrictions which shall be binding on the
owners /lessees, occupants and users of this property, their successors and assigns for the duration of the
special use:
The waiver is being granted in accordance with the plans submitted to the Village with the special
use application, as prepared by Thomas Budzik Architects, dated 11/08/12, consisting of three
sheets as follows:
a. Sheet X -1, "Proposed Site Plan," including "Project Data" and "Parking Requirements,"
b. Sheet X -2, "Proposed Floor Plan," and
C. Sheet X -3, "Context Site Plan"
2. The coffee house /cafe use shall adhere to all applicable fire, health and building code requirements.
The coffee house /cafe use shall be limited to no more than 14 seats and any proposed increase in
seating shall require an amendment to this special use.
The parking waiver
associated with the coffee house /cafe use
in the 9400
Waukegan tenant space is
exclusive to this or
similar "Specialty Food" type restaurant use
only.
5. The coffee house /cafe use in the 9400 Waukegan tenant space shall include no on -site food
preparation.
SECTION 3: The owners, lessees, occupants, and users of 9400 -16 Dempster, their successors and
assigns allow employees and authorized agents of the Village of Morton Grove access to the premise at all
reasonable times for the purpose of inspecting said premise to verify all terms and conditions of this special
use permit have been met.
SECTION 4: The special use permit is granted so long as the owner, occupant and users of this
property utilize the area for the purposes as herein designated.
SECTION 5: The Village Clerk is hereby authorized and directed to amend all pertinent records of the
Village of Morton Grove to show and designate the special use as granted and amended hereunder.
SECTION 6: The applicant/owner shall comply with all requirements of the Village of Morton Grove
Ordinances and Codes that are applicable.
SECTION 7: This Ordinance shall be in full force and effect from and after its passage, approval and
publication in pamphlet form according to law.
PASSED this 25`h day of February 2013,
Trustee
DiMaria
Trustee
Gomberg
Trustee
Grear
Trustee
Marcus
Trustee
Thill
Trustee
Toth
APPROVED by me this 25`h day of February 2013
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office
This 25 "h day of February 2013.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
EXHIBIT "A"
r �10 village of Dorton Grove
- Department of Community Development
To: Village President and Board of Trustees
From: Ronald L. Farkas, Chairman, Plan Commission
Nancy M. Radzevich, AICP, Community and Economic
Date: February 6, 2013
Re: Plan Commission Case PC13 -01 — Request for Special Use for a parking,
variation in excess of 35% of the number of required spaces for La Roma
Restaurant /Cafe (9400 -9416 Waukegan Road)
Commission Report
Public Hearing Notice and Application
Public Notice was provided for the public hearing for PC13 -01 in accordance with applicable
requirements. A public notice was published (Chicago Tribune) on January 7, 2012, and letters
were sent to surrounding property owners and a public notice sign was placed on the subject
property on January 4, 2013,
On January 21, 2013, a public hearing was conducted by the Morton Grove Plan Commission for
Plan Commission case PC13 -01, a request for a special use permit for a parking waiver in excess
of 35% of the number of required parking spaces. The application was filed by the business
owner (La Roma Restaurant), T ony Bradosty, and the property owner, James Sideris.
Public Hearing — Staff Overview
Nancy Radzevich presented the case on behalf of the Village. As noted in the staff report, the
subject property is located at the northwest corner of Waukegan Road and Emerson Street and is
zoned C -1, General Commercial District. The property is improved with a shopping center and
surface parking lot.
The business owner, Mr. Bradosty, filed a building permit to convert a former retail space to a
coffee house /cafe ("special food" use) within this established shopping center. Ms. Radzevich
noted per the Parking Ordinance, this change in use requires additional parking spaces, which
cannot be accomodated on -site. The applicants originally filed for a variation, however, after
additional research into the past case files, it was determined a special use permit would be
necessary.
She explained that in 2010 the ZBA granted a 17 stall parking waiver at this site for the expansion
of the Korean BBQ Restaurant (50 required; 33 provided on- site), which was a waiver of 34% of
the required number of spaces. Based on the Section 12- 7 -3.K., the ZBA can approve variations to
the parking requirements up to a certain percentage, based on the overall square footage of the
building area. In this case, because the building size is less than 10,000 sq. ft., the ZBA can grant
a variation up to 35% of the total number of required parking spaces.
The current change in use results in a 38.91/16 waiver of the required number of spaces (54
required; 33 provided on- site). As such, the applicants, Mr. Bradosty and James Sideris (property
owner) are requesting a Special Use in accordance with Section 12- 7 -3.K. of the Unified
Development Code to allow far a parking waiver in excess of 35% of the number of required
parking spaces.
Ms, Radzevich noted the Commission's packets include documents from the 2010 ZBA case,
including the staff report, site plan, and parking study. The 2010 parking study showed a peak in
parking demand, during mid -day, but a surplus of parking in the afternoons and evenings. The
business owner (La Roma) advised the Village his expectation is that their peak demand will be
late afternoon, evenings, and weekends — which is when the parking study showed there to be
lower demand from the other businesses. Ms. Radzevich noted other than this proposed transition
from retail to cafe use for the 9400 tenant spaces, the other uses in the shopping center are
consistent with what existed when the 2010 parking study was completed.
Public Nearing — Applicant presentation
Mr. Thomas Budzik, the architect for the business owner, presented the case on behalf of the
applicants. Mr. Budzik explained the applicants are proposing to convert the 1030 sq. ft. space
from retail to a cafe use and that based on the current and proposed mix of uses, they are
required to have 54 spaces. There are currently 33 spaces on site, of which 27 are in the front of
the building, and the remaining six (6) spaces are located behind the building, along the alley. In
addition, there are seven (7) public spaces located immediately adjacent to the tenant space, on
Emerson. Although these spaces are not dedicated to this retail center, they are available for use
by the patrons of these businesses. Mr. Budzik further noted that the use, layout, and other
aspects of the project are in compliance with the Village of Morton Grove ordinances.
Mr. Budzik proceeded to present the applicants' case, based on the special use criteria (the
"Findings of Fact "), as follows:
1. Preservation of Health, Safety, Morass and Welfare — The estabiishment, maintenance and
operation of the Special Use will not be detrimental to or endanger the public health, safety,
morals, or general welfare.
Mr. Budzik noted the applicants are proposing a casual coffee house use. The intent is for the
patrons to sit and enjoy their beverages, and is not meant to be a high turn -over space. He
indicated the proposed change in use should not be detrimental or endanger public health,
safety, morals, or general welfare because they are only seeking an additional 3 -4 stall parking
waiver from the past parking variation, which was granted in 2010. This use should have
limited impacts as the expected peak demands are at times when there are surplus parking
spaces available.
2. Adjacent Properties — The Special Use should not be injurious to the use and enjoyment of
other property in the immediate vicinity for the uses permitted in the zoning district.
Mr. Budzik explained that this location was specifically selected by the business owner because
of the lack of this type of use in the area. Further, this use will be a complementary use to the
other businesses in this area and should not be a hindrance in any way.
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3. Orderly Development — The establishment of the Special Use will not impede normal and
orderly development or impede the utilization of surrounding property for uses Permitted in the
zoning district,
Mr. Budzik stated the requested waiver of the additional parking spaces, for this use, would
not have any adverse imoact on the use of the surrounding properties because the peak
demand use of this space is complementary to the peak demands of the other businesses in
this shopping center.
4. Adequate Facilities — Adequate utilities, access roads, oramage and other necessary facilities
are in existence or are being pro vided.
Mr. Budzik explained that there are adequate utilities, access, and drainage. The current
proposal is for interior build -out only and includes no changes to the site or exterior of the
building.
5. Trafc Control — Adequate measures have been or will be taken to provide ingress and egress
designed to minimize traffic congestion on the public streets, The proposed use of the subject
site should not draw substantial amounts of traffic on local residential streets,
Based on the mix of uses and deviations in peak parking demand, Mr. Budzik stated there
should be no issues with traffic control or congestion, because his clients' use has a peak
demand in the fate afternoon, evenings, and weekends when many of the other existing uses
are either close or have lower parking demands.
6. Adequate Bufienng - Adequate fencing and /or screening shall be provided to ensure the right
of enjoyment of surrounding properties to provide for the public safety or to screen parking
areas and other visually incompatible uses.
Mr.
Budzik explained
that this is
an
interior
build -out only and they are proposing no changes
to
the exterior of the
building or
the
site.
He noted the site is currently properly screened.
7. Conformance to Other Regulations — The Special Use shall, in all other respects, conform to
applicable provisions of this Ordinance or amendments thereto. Variation from provisions of
this Ordinance, as provided for in Section 12- 16 -3A1, may be considered by the Plan
Commission and the Village Board of Trustees as a part of the special use permit.
Mr.
Budzik
stated they
are
not seeking any other variations from the Village Code, other than
the
request
to increase
the
previously granted parking waiver.
Mr. Budzik reiterated the findings of the 2010 traffic study, which was presented to the ZBA when
the Korean BBQ restaurant filed for a variation of seventeen (17) required parking stalls. With the
expansion of the Korean BBQ restaurant and with the addition of La Roma, the only expected
deficiency might be just after noon (approximately 12:00- 3:30pm). However, the traffic
consultants had indicated their study may have slightly inflated numbers as their counts were
taken on a Friday, which tends to have a higher demand for restaurant uses, than other days of
the week. Mr. Budzik further noted that based on his own observations of the parking facility, he
did not perceive any issues with parking on -site. He also stated he was not aware of any issues
being raised by any of the existing tenants to the property owner regarding the availability of on-
site parking.
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Commission Questions /Discussions To /With the ADDlicants
Members of the commission asked about the hours of operation, the number of seats, and the
proposed menu,
Mr. Budzik indicated the cafe is proposed to be open, Sunday through Thursday, from 6am- 7pm,
and from 6am -11pm on Friday and Saturdays. He further noted the plans have been designed to
accommodate 14 seats, all inside the cafe, and acknowledged that any modification to the use or
additions of outside seating would require an amendment to the special use. In response to
auestions as to what will be served, Mr. Bradosty, the business owner, stated he will be serving
specialty coffees — cappuccinos, Turkish coffees, and mochas — along with specialty sweets. He
may have some cold sandwiches, but will not be doing any food preparation. He further stated he
will not be serving alcohol.
Commissioner Blonz asked for clarification on the number of spaces on -site. Mr. Budzik
acknowledged the deviations between the number of spaces shown on the plat (38) and the
Village's records and architects plans (33), He attested the actual number of spaces on -site is 33,
per the Village staff and as shown on his site plan, with seven (7) additional on- street parking
spaces along Emerson.
The Commission members asked for further clarification on the overall waiver being requested,
Ms. Radzevich stated that the applicants are seeking a waiver of 21 spaces as the current mix of
uses yields a need for 54 spaces. The past waiver (2010) was for 17 spaces, based on a
calculated need for 50 parking spaces. The additional four (4) stall waiver results in 38.9%
variation in the number of required spaces, which triggers the need for a special use versus a
traditional waiverthrough the ZBA.
Commissioner Blonz stated he would have preferred a new traffic study instead of using the one
from 2010 and asked if the current tenant mix is the same as it was in 2010. Mr. Budzik and Ms.
Radzevich indicated the real estate office has since expanded into a former retail space (no net
change in required parking). Other than the proposed change from retail to cafe use at the 9400
tenant space, the mix of uses is the same as 2010. Mr. Sideris, the property owner, stated the
current tenants have different hours of operation and indicated he was not aware of any issues
with the parking,
There was no one from the public who wanted to be heard regarding this petition,
Commission Discussion
Commissioner Gabriel noted he is aware of a similar place — a cafe where patrons sit and enjoy
coffee and deserts and that he thought this would be a good use in this area. Commissioner
Roepenack agreed and indicated he did not believe there would be any significant issues caused
by the increased parking waiver.
Chairperson Farkas noted his primary concern is that the traffic study was completed in 2010.
N. Radzevich explained that although the parking study is approximately two years old, because it
reflects the same mix of uses and because the current reouested waiver was for four (4) additional
spaces, beyond the seventeen (17) spaces previously granted, she suggested they could proceed
4
with the 2010 traffic study versus contracting for a new study. N. Radzevich noted this was
further supported by her own observations, as well as those of the architects, that consultants
who had done the previous study had been fairly accurate in their assumptions and the use of the
parking facility was very consistent with what they had projected in their 2010 study. Ms.
Radzevich also reminded the Commission that while the current application is for a waiver of 21
total spaces on -site, there are seven (7) additional spaces on Emerson that are utilized by patrons
of this shopping center. Those spaces are provided by the Village to support the businesses and
promote economic development. Although not dedicated to their use, the shopping center
essentially has 40 spaces available for use by the businesses and patrons.
In response to questions about now this special use would affect the previously granted variation,
Ms. Radzevich explained that this special use permit for the twenty -one (21) stall waiver will
supersede the previously granted seventeen (17) stall parking variation. Ms. Radzevich further
stated the Plan Commission would be recommending this waiver to the parking requirements
based on the mix of uses presented on the submitted plans. While similar uses could move in /out
of these tenant spaces, any changes in the types of uses and /or increases in intensity of the
parking requirements would require an amendment to the special use permit.
Commissioner Bionz reiterated his concern about the extent of the waiver and that a more up -to-
date study was not provided, but acknowledged that if there is not sufficient parking on -site the
property owner will hear about any such parking issues from his tenants. Even with his concerns,
he stated is he voting in favor of this special use as he supports the Village's economic
development efforts and businesses.
Commissioner Witko stated the Commission asked very important questions and discussed key
aspects of this proposal, which were not intended to be unfriendly to_ businesses, but were
necessary to fully analyze the request before them. She stated she believes this business would
be a great addition to Morton Grove.
Commissioner Roepenack indicated he also has some reservations about the extent of the waiver.
However, the availability of the seven (7) public parking spaces along Emerson, in effect reduces
the impacts of the waiver, and for that reason he can support this application.
Chairperson
Farkas
reiterated his concerns about the lack
of a current
parking study and that
there is not
enough
parking available to accommodate the
mix of uses
on this site. For these
reasons he is
voting
against the application.
Commission Recommendation
After reviewing the application and 'nearing all the testimony, the Commission concluded the
proposed use meets the applicable Standards for a Special Use Permit as specified in Sec. 12-16 -
4C of the Unified Development Code, and voted to recommend approval of this application.
Commissioner Gabriel moved, and Commissioner Roepenack seconded, to recommend approval of
the Special Use in accordance with Section 12 -7 -3 of the Village of Morton Grove Unified
Development Code, Off- Street Parking, for a 21 stall parking waiver (33 spaces provided on -site;
54 spaces required) at 9400 -9416 Waukegan Road, with the following conditions:
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1. The waiver is being granted in accordance with the plans submitted to the Village with the
special use application, as prepared by Thomas Budzik Architects, dated 11/08/12, consisting
of three sheets as follows:
a. Sheet X -1, "Proposed Site Plan," including "Project Data" and "Parking Requirements,"
b. Sheet X -2, "Proposed Floor Plan," and
c. Sheet X -3, "Context Site Plan"
2. The coffee house /cafe use shall adhere to all applicable fire, health and building code
requirements.
3. The coffee house /cafe use shall be limited to no more than 14 seats and any proposed
increase in seating shall require an amendment to this special use.
4. The parking waiver
associated
with
the coffee house /cafe use in the
9400 Waukegan tenant
space is exclusive to
this or
similar "Specialty
Food" type restaurant uses only.
5. The coffee house /cafe use in the 9400 tenant space shall include no on -site food preparation.
The motion carried: Yes 5;
No 1; Absent 1
The voting:
Chairman Farkas
No
Commissioner Witko
Aye
Commissioner Blonz
Aye
Commissioner Roepenack
Aye
Commissioner Dorgan
Aye
Commissioner Shimanski
Absent
Commissioner Gabriel
Ave
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Legislative Summary
Resolution 13 -09
AUTHORIZING AN AGREEMENT BETWEEN THE VILLAGE OF MORTON GROVE
AND THE NORTH SHORE SENIOR CENTER FOR SOCIAL SERVICES
Introduced:
February 11, 2013
Synopsis:
To authorize the Village of Morton Grove to enter into an agreement with the
North Shore Senior Center to provide social services, and resources for residents
of all ages.
Purpose:
This agreement will allow the Village of Morton Grove to provide clinical social
services in a cost effective manner.
Background:
Pursuant to Resolution 10 -26, the North Shore Senior Center presently operates
specialized programs and provides services to older adults in the Village of
Morton Grove. Until December 2012, the Village provided its residents with
clinical social services through the Family and Senior Service Department. The
Village has determined it is more cost effective to provide social services through
a third party vendor. The Village staff solicited proposals for social services from
three organizations and met with representatives from the North Shore Senior
Center and OMNI Youth Services. The Village only received a proposal from the
North Shore Senior Center, but based on the Village's existing relationship with
this organization, Village staff is satisfied that the NSSC can provide clinical
social services to Village residents at the same or greater level currently being
provided at less cost.
Programs, Departments
Family & Senior Services Department.
or Groups Affected
I
Fiscal Impact:
I
The use of NSSC for clinical social services will result in less cost to the Village.
Source of Funds:
Not applicable
Workload Impact:
The oversight of North Shore Senior Center will be performed by the Village.
Administrator's office as part of normal work activities.
Administrator
Approval as presented.
Recommendation:
First Reading:
Not required.
Special Considerations
None.
or Requirements:
Respectfully submitted:
inistrator
Prepared by: ✓�hfi ��
Teresa Nbffmap /iistdn, Corporation Counsel
• a,
AUTHORIZING AN AGREEMENT BETWEEN THE VILLAGE OF :MORTON GROVE AND
THE NORTH SHORE SENIOR CENTER FOR SOCIAL SERVICES
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is ahome
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, can exercise any power and perform any function pertaining to its governnent affairs,
including but not limited to the power to tax and incur debt; and
WHEREAS, pursuant to Resolution 10-26, the North Shore Senior Center presently has a
license agreement for a portion of the Civic Center where it operates specialized programs and
provides services to older adults at no cost to the Village except for the use of the Village's facility,
telephone, and computer lines; and
WHEREAS, a portion of that building consists of space leased by and used exclusively by the
American Legion Post 134; and
WHEREAS, the remaining space has been used for the provision of Village services,
particularly the Department of Family and Senior Services which provides social services and
resources for residents of all ages; and
WHEREAS, the Village has determined it is more cost effective to provide social services
through a third party vendor; and
WHEREAS, the Village solicited proposals for social services from three organizations and
Village staff members met with representatives from the North Shore Senior Center and OMNI Youth
Services, and only received the attached proposal from the North Shore Senior Center; and
WHEREAS, Village staff believes it is in the best interest of the residents of the Village of
Morton Grove to enter into an agreement with the North Shore Senior Center for the provision of
social services in accordance with their proposal.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Resolution as though fully set forth therein thereby malting the findings as
hereinabove set forth.
SECTION 2:
The Village Administrator is hereby authorized to
negotiate
and prepare,
and the
Village President is
hereby authorized to execute,
and the Village Clerk
is hereby
authorized to
attest
to an Agreement with North Shore Senior Services in substantial conformity with Exhibit "A" which is
attached hereto to provide social services to the Village's residents at the Civic Center for a one year
term.
SECTION 3: The Village Administrator and/or his designees are hereby authorized to take all
steps necessary to implement the aforementioned Agreement with North Shore Senior Center.
SECTION 4: This Resolution shall be in full force and effect upon its passage and approval.
PASSED this 11th day of February 2013,
Trustee DiMaria
Trustee
Gomberg
Trustee
Grear
Trustee
Marcus
Trustee
Thill
Trustee
Toth
APPROVED by me this 1 lth day of February 2013, .
APPROVED and FILED in my office
this 12'h day of February 2013.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
NORTH SHORE SENIOR CENTER'S
C t .. �,
1. SERVICES AND PROGRAMS FOR MORTON GROVE RESIDENTS
• Address the social services needs of Morton Grove residents through the
American Legion Memorial Civic Center
• Provide comprehensive Information & Assistance and Referrals by AIRS (Alliance
of Information and Referrals Systems) certified staff
• Complete CCU (Case Coordination Unit) NAPIS form intakes for North Shore Senior
Center ongoing services such as the Illinois Department on Aging Community Care
Program(CCP) and for federal entitlement programs such as Home Delivered
Meals and Respite
• Supportive counseling as currently provided
• Crisis Management: 24/7 on -call assistance to Police and Fire Departments
• Emergency Financial Assistance Program: assessment, Salvation Army fund
distribution, and coordination with area agencies who provide financial assistance
• Red Tape Cutters/ Benefits Counseling and Application Assistance by
trained /certified staff and volunteers
-BCUs (Benefits Check Up: identifies federal, state and local benefits)
-SHIP (federal Senior Health Insurance Program: Medicare Counseling
certified by the Illinois Department of Insurance)
-LISA (federal Medicare Part D Low Income Subsidy Applications)
- LIHEAP (federal Low Income Home Energy Assistance Program certified by
the Community Economic and Development Association of Cook County,
Inc.)
- Circuit Breaker applications (Illinois free transit cards and discounted
license plates)
- Department of Human Services applications (Medicaid, SNAP, Cash
Assistance)
- Farmers' Market Nutrition Program applications (federal farmers' market
coupon program)
• Coordination of current health screenings at the Civic Center (Blood Pressure,
Diabetes, Cholesterol, Podiatry)
1
• Management of the Morton Grove Chore Program (helps match senior residents
with local youth for lawn care, leaf raking, and snow shoveling)
• Wellness Program at Morton Grove Senior Housing for the Elderly, 9016
Waukegan Road, Morton Grove, which includes monthly Wellness Clubs in
Russian, Korean, and English and the weekly Fitness Club for all building residents
• Staff
-A full -time LCSW would be based at the American Legion Memorial Civic
Center (&30am- 4:30pm or 9am -5pm, Monday through Friday). Supervisory
level preferred.
- Additional North Shore Senior Center Social Services staff assigned to
perform specialized benefits counseling such as SHIP (Senior Health
Insurance Program) and LIHEAP (Low Income Home Energy Assistance
Program) and other social services activities
- Wellness Program facilitators
- Additional support to staff could be provided by trained and supervised
volunteers
2. COMMUNITY /STAFF EDUCATION AND OUTREACH
• Topical presentations on issues of interest to residents such as Medicare open
enrollment period, changes in Medicaid, property tax appeals, and transportation
• Presentations, by invitation, to Village of Morton Grave employees /departments
on topics such as overview of accessing services and programs, hoarding, dealing
with residents with mental health issues, and housing options
• Presentations to organizations such as the Rotary Club of Skokie Valley, Morton
Grove Lions Club, Morton Grove Community Church, Jerusalem Lutheran Church,
and local schools
• Present information on services at community events like the Morton Grove
Farmers' Market (Summer and Winter Market Days) and Morton Grove Days (July)
3. COLLABORATION
• Serve on the Morton Grove Advisory Commission on Aging
• Coordination of services with Turning Point, Niles Township, and Salvation Army
• Participate in networking, service groups, and committees such as LAN (Local
Area Network), Niles Township Interagency Network, and the Senior Providers
Exchange
4. Fee (inclusive of all of the above)
$79,000 annually
0