HomeMy WebLinkAbout2012-01-09 AgendaAGENDA
UPDATED
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VILLAGE OF MORTON GROVE v
MEETING OF THE BOARD OF TRUSTEES
TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4.
5.
6.
7
0
9.
10.
January 9, 2012
7:00 pm
Approval of Minutes — Regular Meeting of December 12, 2011
Special Reports
a. Swearing In of New Police Officers Constantinos Fasos and Andrew Harrison by Fire and Police
Commission Chairperson Michael Simkins
b. Swearing In of New Police Sergeant Michael Weitzel by Fire and Police Commission Chairperson
Michael Simkins
Public Hearings
Residents' Comments (agenda items only)
President's Report — Administration, Northwest Municipal Conference, Council ofMayors, TIF
Committee, Capital Projects, Real Estate Committee
a. Amendment to Village Board Meeting Dates for Calendar Year 2012 (cancellation ofMay 28,
2012, in observance ofMemorial Day)
Clerk's Report— Legal, Cable and Telecommunications Commission
Staff Reports
a. Village Administrator Pro Tem
1) Miscellaneous Reports and Updates
b. Corporation Counsel
11. Reports by Trustees
a. Trustee DiMaria —Fire Department, Emergency Management Agency, RED Center, NIPSTA,
Police and Fire Commission (Trustee Great)
b. Trustee Gomberg —Police Department, Environmental Health, Police and Fire Commission, IT
Communications (Trustee Marcus)
C. Trustee Grear— Community andEconomic Development Department, Chamber of Commerce,
Waukegan Road TIFReview, Lehigh/Ferris TIFReview, Dempster Street Corridor Plan, Real
Estate Committee, Comprehensive Plan, Economic Development (Trustee DiMaria)
1) Resolution 12 -01 (Introduced January 09, 2012)
Authorizing the Execution of an Agreement Between the Village and All Around
Amusements, Inc., to Supply Carnival Rides and Amusements for the 2012 Through 2013
Fourth of July Festivities
d. Trustee Marcus — Public Works Department, Condominium Association, Community Relations
Commission, Solid Waste Agency of Northern Cook County, Natural Resource Commission,
Traffic Safety Commission (Trustee Thill)
e. Trustee Thill — Building Department, Appearance Commission, Capital Projects, Plan
Commission/Zoning Board ofAppeals (Trustee Toth)
Trustee Toth — Finance Department, Finance Advisory Commission, Northwest Municipal
Conference, Advisory Commission on Aging, Family and Senior Services Department (Trustee
Gomberg)
12. Other Business
13. Presentation of Warrants - $1,210,700.85
371,536.19
$1,582,237.04
14. Residents' Comments
15. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate
16. Adjournment -To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities
who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who
have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (8471470 -5220)
promptly to allow the Village to make reasonable accommodations.
CALL TO ORDER
Village President Dan Staackmann called the meeting to order at 7:00 p.m. and directed the
U.
Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMahe, Larry
Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth.
APPROVAL OF MINUTES
Regarding the Minutes of the November 28.2011 Regular Board Meeting, Trustee OiMaho
moved, seconded bv Trustee Toth, to accept the Minutes ospresented. Motion passed
unanimously via voice vote.
2' Regarding the Special Meeting Minutes of November 28, 2011, Trustee DiMehanloved.
seconded by Trustee Thill, to accept the Minutes as presented. There was no discussion.
Motion passed unanimously via voice vote.
:V. SPECIAL REPORTS
2011 Champion and Heritage Trees Presentation
a. Mary Busch, Chairperson of the Natural Resources Commission, and Commissioners Grant
Gilbert, co-Chair, and Sharon Erickson, thanked the Board and staff for the opportunity to
present these awards. Mr. Gilbert said the Champion and Heritage Tree Program was
established in 2008 and allows Morton Grove residents to realize the treasure of trees—
especially trees well over 100 years old. The Natural Resources Commission has partnered
with the Morton Grove Historical Society onthis program since the program's inception.
b. Ma. Busch read the mission statement of the Natural Resources Commission: It was
established to make investigations and recommendations to the Village Board in order to
preserve, conserve, enhance, and protect the environment and the natural resources of the
Village. The CVrnrniaaion also promotes public intereot, owonaneso, and education for the
responsible management of these resources. The Commission hears appeals and requests
for exemptions regarding tree permits and replacement of trees. The Commission also serves
as a liaison between the Village and other governmental, public, and private agencies to
encourage development of programs and management of land that support conservation,
improvement, and enhancement of the environment.
Minutes of December 12,2011 Board Meetinj]
IV. SPECIAL REPORTS (continued)
The Champion and Heritage Tree Program supports the conservation of Morton Grove's
natural resources for the numerous benefits associated with trees for today and future
generations.
o. Ms. Busch explained that "Charnpion" trees are those that are the finest specimen ofUleir
kind—either the largest, or the oldest, or the best example ofespecies. "Heritage^ trees are
important landmarks commemorating Morton Grove's unique past. This year there were six
trees deemed "ohornpion''trees.
d. Mo. Busch announced the winners as Commissioners Gilbert and Erickson presented the
certificates for the following:
�
An American Elm tree in the parkway at 8620 Fernald, certificate presented to
Ethe|VVentjnk
m A Sugar Maple at 8655 Fernald; certificate presented to the Dorvi||e family
w A Red Oak et8O28 Grove Ct, over 28O years old, certificate presented to
Eric So|ito[}atu
� An uncommon Red Elm at 5901 Churoh, estimated to be over 2OUyears; certificate
presented to Kurt and Amanda Hoinke
�
An American Elm that 'Lowers over the Historical Museum Education Center in
Harrer Park; certificate presented to Brian Sullivan, Executive Director of the
Morton Grove Pork District
�
In Miami Woods, a Scarlet Oak that is an Indian Marker Tree
e. Ms. Busch showed a number of photos of Indian Marker trees. Morton Grove has two Indian
Marker Trees featured in a book by Dennis Downes.
Previous winners have included oak trees onMcVicker, originally paAofUleHuocherWoxods.
now part of Aldridge homes. Mayor Staackmann nominated a silver maple tree on Georgiana,
noteworthy for being part of the very first subdivision in 1891. Other previous winners are a
native hackberry tree located near Village Hall and a double stemmed black walnut growing at
the Bangad residence, property that was nhginu|k/ settled in 1843 by Sylvester Beckwith.
Another previous winner is an oak/hickory grove at 8350 Lehigh. Trustee Thill and some
residents of The Woodlands have documented red-tail hawks nesting in their tops. Lastly, a
beautiful specimen of a swamp white oak at the Ruehrdanz residence, 8715 School, was a
winner last year.
Mo. Busch said nominations will be open in the spring of 2012. For more information, call
2 Plan Commission Case PC 11-13 Requesting a Text Amendment to Chapter 16 of the Unified
Development Code Regarding Procedural Controls and Zoning Variations.
e. Plan Commission Chairman Ron Farkas presented this report. He said the Village of Morton
Grove is the Applicant. The Village wishes to modify language in the Unified Development
Code for authorized variations. Currently, there are only 15 variances the Zoning Board can
grant. The Village is requesting that Chapter of the Code be expanded by amending one of
the 15 specific types, namely, fencing, which currently only allows the Zoning Board to grant a
height variance.
I Minutes of December 12, 2011 Board Meeting
SPECIAL REPORTS (continued)
b' Mr. Farkas said that the Zoning Board is |ookinO.for more Uexibi|itv, thus` the proposed change
in language stating "The Zoning Board of Appeals shall publicly hear and have the authority
to vary zoning regulations set forth in this title, inc|uding, but not limited to, the following
examples."
o' Mr. Farkas reported that there were noresident comments during the Plan Commission
hearing, and the Commissioners unanimously voted to recommend approval.
d. Mr. Farkas added that he would like to see this case remanded back to the Plan Commission
for more diaouoaion, as he does not feel the Cornrniask>n fully discussed the ramifications of
adding the phrase "including, but not limited to, the following examples". He thought perhaps
it would not be necessary to list the 15 allowable variances because the phrase seems to
allow "blanket uuthoritv" Mr. Farkas said that maybe iuottheexoeptionaahou|dbe|ioted.
Since the Plan Commission is the fact-finding body whose job it is to advise the Board, he
wanted tobe certain that this matter had been thoroughly discussed.
e. Corporation Counsel Liston advised the Board that it would be appropriate to accept the
Chairman's report, and when the ordinance comes up on the Agenda, to then remand it back
to the Plan Commission.
Trustee Gnearmoved to accept the Plan Commission's report on Case PC11-13. seconded by
Trustee Thill. The motion passed unanimously via voice vote.
3. Presentation of Proposed 2012 Budget
a. Finance Director Ryan Horne said that this Budget is the culmination of work that began
last summer. He thanked all the department heads and their staff for all their hard work in
preparing this budget, and said he was proud of the fact that, for 2012, the Village is budgeting
for a small surplus of $35,000 and a fund balance of 26.5%. The total of all funds is
$53.835.275. The General Corporate Fund will show the small surplus. He reminded the
Board that the 2O11 Budget was the, Village's first balanced budget in four years.
b. Mc Horne said the Village's tax levy remains at 096, as it was in 2011. He commended the
Morton Grove Public Library for decreasing their portion of the tax levy by 4.2796. The total
combined tax levy decrease for 2012 is 1.03%.
o' Another thing that Mr. Horne was proud nfiathat the Village continues to make very good
progress on its debt obligations. It has paid off the over $2.6 million "Site B" note, and in 2012,
will make the final debt service payments for several IEPA loans.taken out in the 1990's to aid
the Village in its sewer separation efforts on the east side of Morton Grove.
V. PUBLIC HEARINGS
Mayor 8teeckrnann declared that the Public Hearing onthe 2O12 Budget was now open. He
asked if there were any comments from the assemblage. There were none.
Trustee DiMaria then moved to close the Public Hearing, seconded by Trustee Thill. Motion
passed unanimously via voice vote.
Vi
Minutes of December 12, 2011 Board Meeting
RESIDENTS' COMMENTS (Agenda Items Only)
a` Mark ANbema, President mfthe Morton Grove Public Library Board. Mc Albers noted that
the Library is a taxing body and component of the Village's budget. He wanted to give an
overview of what went into the 2012 Budget decisions. In May of 2011, four new trustees were
elected to the Board and began working to make the Library truly responsive to the citizens of
Morton Grove. In June. the Library began its first urban garden project, which was welcomed
and supported by other community groups. The urban garden will continue in 2012 and has
prompted the Liboryto add some new programming. In July, Mr. Albers reported multiple
violations of the [)pen Meetings Act by the previous board to the Illinois State's Attorney's
office. This self-reporting prevented financial penalties from being assessed against the
Library, although the previous board was found guilty ofthe charges. In September, they add-
ed a "Public Comments" section to their meeting agendas, so that residents can now comment
on Agenda and Non-Agenda items. They also changed their meeting venue to the Baxter
Room, to make the meetings more available to the public. The Board also elevated
Natalia Fishman and Kevin Justie to the position of co-Directors; they handle the day-to-day
operations. In October, the Board adopted an official Email and Records Retention Policy, as
none had existed before. This brings the Library into compliance with certain provisions of the
Open Meetings Act.
b' Mr. Albers said when the Board began working on its 2012 Budget, it used a zero-based
formula to ensure that each tax dollar spent was actually needed and to make each
department more accountable.
o' |n November, the Board approved six action items, among them: (1)e lease with St. Martha's
to provide additional parking for Library patrons; (2) the 2012 Budget; and (3) the retention
of a professional money manager to greatly improve the Library's rate of return on its
investments.
d' Mr. Albers said, regarding the 2012 Budget, that he wanted to go on record thanking Ryan
Horne for his consultation assistance. Mr. Albers said that Mr. Horne helped clear up an
inefficient accounting system and streamline the accounts and bookkeeping procedures. This
was right around the time the Library received correspondence from its auditor, noting how
poorly the 2O1O records had been kept. The 2O12 Budget was submitted on time, unlike
previous years' budgets, and did not trigger a Truth in Taxation hearing. At the conclusion of
the budget process, the Library Board was able to lower its tax levy without any reductions in
personnel, hours, or programs.
VI 1.
1.
Mayor Staackmann established the meeting dates for the Village Board for calendar year
2012, as follows:
January 8 and 23 July (July 23iscancelled)
February 13 and 27 August 13 (August 27iocancelled)
March 12 and 28 September 10 and 24
April & and 23 October 8 and 22
May 14 and 28 November 12 and 28
June 11 and 25 December 1O (December 24iacancelled)
4
I Minutes of December 12, 2011 Board Me6ting
on
PRESIDENT'S REPORT (continued)
2. Next, Mayor Staackmann asked for a motion to concur with the appointments of the following
individuals to chair the designated commissions as follows:
Alice Rupkey to chair the Advisory Commission nnAging
Deanna Gotta to chair the Appearance Commission
Ron Fine to chair the Cable and Telecommunications Commission
8arnina Hussain to chair the Community Relations Commission
David Lewis to chair the Economic Development Commission
Georgianne Brunner to chair the Board of Environmental Health
Doug Steinman to chair the Finance Advisory Commission
Michael Simkins to chair the Fine and Police Commission
Mary Busch to chair the Natural Resources Commission
Ron Farkas to chair the Plan Commission/Zoning Board ofAppeals
Keith White to chair the Traffic Safety Commission
Trustee Marcus moved to concur with these appointments, seconded by Trustee DiMohe.
Motion passed unanimously via voice vote.
o. Trustee ThiU noted that. for the Natural Resources Commission, Commissioner Grant Gilbert
serves aaoo-oheir;he thought both names should belisted. Mayor Sbaoohrnenn said that the
ordinance doesn't call for a chair/co-chair, so Mary Busch will be listed.
b' Trustee Marcus said that, since he is the liaison to the Natural Resources Commission,
he would like to see Grant Gilbert listed as the Chairman, and moved to amend the chair
appointments to reflect this change. Trustee Thill seconded the motion. Motion passed un-
animously via voice vote. Thus, Grant Gilbert is the chairman of the Natural Resources
Commission.
3' Mayor Staackmann noted that the regularly-scheduled meetings of the various boards,
oornrniaoione' cornrnitte*ea, and subcommittees for 2012 will be posted and available on
the Village's vveboitein accordance with the Open Meetings Act.
4. Mayor Staackmann then sought concurrence for the following Administrative Appointments for
calendar year 2O12:
Elizabeth M. Roohfordappointed as Adjudication Officer
John D. Said appointed oo Community and Economic Development Director
Teresa Hoffman Liston appointed aa Corporation Counsel
John Hill appointed asEW4ACoordinator
Ryan Horne appointed as Finance Director/Treasurer
Torn Friel appointed as Fire Chief
Mark Erickson appointed as Police Chief
Andy DeK4onte appointed ae Public Works Director
Frank Tennant appointed aa Village Prosecutor
Trustee Marcus moved to concur with these appointments, seconded by Trustee Thill.
VU.
Minutes of December 12, 2011 Board Meeting
PRESIDENT'S REPORT (continued)
e. Trustee Gomberg questioned the omission of Jackie Wa|ker-O'Keefe.as Director of the
Department ofFamily and Senior Services, from the Administrative Appointment list. He said
he was not sure why she wasn't listed, but felt she deserved to be. He felt her performance
qualified her for reappointment. He hoped Mayor Staackmann would consider amending the
list of Administrative Appointments.
b. Trustee Gomberg said he had just found out today about this omission.
o. Mayor Steaokn)ann said he would defer to Corporation Counae|Limtonfortheexpkanotkon.
d' Ms. Liston explained that the Village's Codm, Title 1, Chapter 8, Article D. discusses the
Director of Family & Senior Services. It is an executive office, and the Code states that the
director shall be appointed annually and serve one year or until o qualified successor has
been approved.
e' Mayor Staackmann said there is no successor; Ms. Walker-OKeefe is still a department
head and her salary is not being reduced. This move was made strategically for latitude of
readjusting departments once a new Village Administrator is on board.
f. Trustee Gomberg said that noother department heads are being held to that standard.
g. Trustee Marcus said that he, too, wasn't aware of this until this evening.
Mayor Staackmann responded that this information was contained in the Board Meeting
packets sent out several days ago.
i Trustee Marcus agreed, but had skimmed over the list of names and hadn't noticed this
omission. He concurred with Trustee Gonnberg that he did not feel the reason for
Ma. Walker-O'Keefe'a lack ofreappointment, as stated, was sufficient. He moved to
reappoint Jackie Walker-OKeefe to Director of Family and Senior Services for another year.
Corporation Counsel Liston said that, aoa point of order, department heads are appointed
by the Mayor with the concurrence of the Board. The Board cannot, by law, make an
appointment; they can only concur with the Mayor's appointment. Thus Trustee Marcus'
motion is inappropriate. She added that there are ongoing, discussions regarding the
Department ofFamily & Senior Services. It is possible the department may be reorganized or
it may not remain a department. A determination needs to be made and that would likely be
done once a new Village Administrator is hired. By ordinance, if Ms. Walker-D'Keefe were
appointed, she would be appointed for the calendar year. There would then be no opportunity
toadjust or realign the department for another year. Moy orStaachmenn said that latitude
needs to exist, but reiterated thet, for all practical purposes, yWa. Walker-O'Keefe will stay a
department head with the appropriate salary.
k. Trustee Grear said he felt that what his oo|haaoueo were saying ia that they had not been
informed mfthis. Mayor 8taookrnann responded that the information was in the packets and
if any Board member wanted to discuss this with him after reading their packet, he was
available. However, no one called him io ask about this.
I Minutes of December 12 2011 Board Meetin 11
VII. PRESIDENT'S REPORT (continued) I
Mavor8taocknnann then caUed for a vote on the Adrninioto��eAopointnnenta.KAoOxxn
-
passed: 4 ayes, 2nays.
Tr. Di88arim ��L Tr . �
��m��r� ��� �Grmar. aye
Tr. Marcus n axy Tr.ThiU aye Tr. Toth Ue
5' Mayor Staackmann requested concurrence to appoint Ryan Horne as Village Administrator
pro tern. effective immediately. Trustee ThiUao moved, seconded bv Trustee Gremr. Motion
passed: G ayes, 0nays.
Tr. DiNqario ale Tr.GornberQ aye Tr.Gmmar. aye
Tr. Marcus aye Tr.Thi|l Aye Tr. Toth 2ye
8. Mayor Staackmann requested concurrence to appoint William Porter as Building
Commissioner pro tern. effective immediately. Trustee DiK8ahg so moved, seconded by
Trustee Marcus.
Trustee Grear clarified that this isin addition to Captain Porter's duties in the Fire Department;
Captain Porter is taking on more responsibilities.
Upon the vote, the motion : 6 ayes, 0nays.
Tr. C)iKAaria ��e Tr.C�ornbmrg aye Tr. C����� �l��
Tr. Marcus aye Tr. Thill aye Tr. Toth aye
7' Mayor 8taackmenn presented Resolution 11-06. Authorization toExecute a Contract With
Voorhees Associates, LLC tm Perform Recruitment Services for the Position of Village
This resolution will authorize the Village to retain a professional public management consulting
service for the recruitment of successor Village Adrniniatrator, in the wake of Administrator
VVade'ereaignation. The Village has utilized the services of Voorhees Associates, LLCinthe
past and has been satisfied with them. Voorhees Associates will be tasked with interviewing
the Mayor, Board Members, and senior staff, as well as other key individuals, to understand
the responsibilities, challenges, and cultures of the organization. They will also develop a job
announcement and a detailed recruiting brochure. They will establish a recruitment timetable
and advertise for candidates. They will evaluate and screen all candidates and present
recommended candidates to the Board for review and final selection. They will also assist with
salary and benefit negotiations. The process is expected to take 12 weeks, and total expenses
are anticipated tobe$18.QO0.
Trustee Thill moved to approve Resolution 11-66, seconded by Trustee DiMaria. Motion
passed: 5 ayes, 1nay.
Tr.0K8aria �� TrGonber. Ue Tr. Greer Day
Tr. Marcus aye Tr. Thill ave Tr. Toth Me
8. Mayor Staackrnennviohmd everyone a happy and aofa holiday season, and thanked his
colleagues and Village staff for a good year.
M
VUi CLERK'S REPORT
Clerk Kalogerakos reminded the assemblage that the December 26, 2011 Village Board
Meeting has been cancelled.
Clerk Kalooeoakos wished the assemblage happy holidays.
|X. STAFF REPORTS
A. Village Administrator:
Village Administrator pro tem Ryan Horne had no report.
B. Corporation Counsel:
Corporation Counsel Liston had no report.
X.
A. Trustee DiMaria:,
Trustee [}iMaha wished everyone o Merry Christmas and o Happy New Year. He added
that his "no" vote on the Administrative Appointments was not vote against the individuals
appointed, rather, it was a vote against the procedure.
B. Trustee Gomberg:
1. Trustee Gonlberg had no formal report, but read a letter from Police Chief Mark Erickson
informing him that Officers Fick and Johnson were presented with the Cook County Law
Enforcement Award of Merit by Cook County Sheriff Tom Dart. The award is presented
annually to sworn police personnel across Cook County who consistently perform beyond
the ce|| of duty as evidenced by their attitude, work ethio, and professionalism. The officers
were nominated for the award by Commander Paul Yoroo. Trustee Gonnberg said the Village
commends these officers.
2. Trustee Gomberg wished everyone happy holidays.
C. TmsteeGrear
Trustee Grear had no formal report, but thanked his colleagues, the Mayor, and the Village
staff for e wonderful year. He especially complimented the staff, saying that they were "great"
and that he was proud to work with all of them. He wished everyone a safe new year.
I Minutes of December 12, 2011 Board Meeting
X. TRUSTEES' REPORTS (continued)
D. Trustee Marcus:
1. Trustee Marcus presented Ordinance 11-46, Authorizing an Amendment to Title 5,
Chapter 13, Article E, Section 1 Entitled "Streets and Alleys Designated as One-Way"
of the Municipal Code of the Village.
This is the second reading of this ordinance, and, as Trustee Marcus pointed out, the fourth
time this issue has come before the Board.
Trustee Marcus explained that this ordinance designates the alley south of Dempster between
Austin and Marmora (behind CVS Pharmacy) as a one-way eastbound alley, and removes any
conflicting ordinances or language from the Municipal Code.
Trustee Marcus moved to adopt Ordinance 11-46, seconded by Trustee Grear. Motion
passed: 6 ayes, 0 nays.
Tr. DiMaria awe Gomberg Me Tr. Grear aye
Tr. Marcus aye Tr. Thill aye Tr. Toth ave.
Trustee rustee 'Grear said that he was sorry that it's taken so long, but he was glad this issue has
finally been resolved.
Trustee Marcus then presented Resolution 11-67, Authorizing the Execution of a
2, Professional Services Agreement With Ayres Associates, Inc. for 2012 Aerial
Photogrammetric Mapping.
Trustee Marcus explained that, each year, as a member of the GIS Consortium, the Village
participates in collective purchasing of aerial photography services and data with 15 other
member communities. One-fifth of the community is mapped each year, so every five years,
the data is updated. This contract is in an amount not to exceed $15,621.
Trustee Marcus moved to approve Resolution 11-67, seconded by Trustee Thill. Motion
passed: 6 ayes, 0 nays.
Tr. DiMaria ave Tr. Gomberg ffe Tr. Grear ave
Tr. Marcus ave Tr. Thill aye Tr. Toth afire
3, Trustee Marcus next presented Resolution 11-68, Authorization to Execute a Professional
Services Agreement With Ciorba Group, Inc. for Design Engineering Services for 2012
Street Improvement Program.
He explained that the Village intends to rehabilitate asphalt streets as part of the 2012 Street
Improvement Program in order to maintain their serviceability. The work needed to prepare
contract documents needs to begin as soon as possible in order for the Village to be able to
bid this project during the winter. Ciorba has satisfactorily prepared contract plans for similar
Village projects in the past.
Trustee Marcus moved to approve Resolution 11-68, seconded by Trustee Grear. Motion
passed: 6 ayes, 0 nays.
Tr. DiMaria ave Tr. Gomberg ave Tr. Grear aye
Tr. Marcus ave Tr. Thill ave Tr. Toth aye
I Minutes of December 12, 2011 Board Meetin
X.
D. (continued)
TRUSTEES' REPORTS (continued)
4. Next, Trustee Marcus presented Resolution 11-7O. Initiating the Submission of a
Public Question amtm Whether the Village Should Have the Authority Under Public
Act 096-0176 to Arrange for the Supply of Electricity for its Residential and Small
Commercial Customers Who Have Not Opted Out of Such a Program.
e. Trustee Marcum explained that state law deregulating the eheothohv supply market has
allowed local governments to bundle (or aggregate) residential and small commercial electric
accounts and seek bids for e |ovvapomo1 source of electricity, similar to how the Village obtains
competitive proposals for solid waste and recycling purposes. The Village must first submit a
referendum to its residents to determine whether or not the aggregation program will operate
as an opt-out program for residential and small commercial retail ouotonnana. If the majority
vote yes on the referendum, the Corporate Authorities can begin preparing a Plan of
Operation and Governance (POG), hold public hearings on the POG, adopt the POG, solicit
bids from alternate electricity providere, and fina||y, award a bid and implement an opt-out
aggregation program for residential and small commercial retail customers.
b. Resolution 11 -70 authorizes the Village Clerk to immediately certify and submit the following
question to the Cook County Clerk to be placed on the ballot for the general election being
held on March 12, 2012: "Shall the Village of Morton Grove have the authority to arrange for
the supply of electricity for its residential and arno|| oornrneroio| retail customers who have not
opted out of such oprogram? Yes orNo"
Trustee Marcus moved to approve Resolution 11-7O' seconded byTrustee Toth. Motion
passed: 6 ayes, Onays.
TrQiMmria aye TrGomberg aye TtGreer. gye
Tr. Marcus ave Tr. Thill MLe Tr. Toth aye
5' Lastly, Trustee Marcus presented Resolution 11-72.Appointing a Director and Alternate
Director to the Solid Waste Agency of Northern Cook County (SWANCC).
o' He explained that the ViUege, as a noarnber ofSVVANCC, is entitled to appoint o Director to
serve on the Agency's Board, which approves the annual budget for the Agency and sets
policy for the region's long-term plan to manage the area's garbage.
b' Trustee Marcus pointed out that the Resolution erroneously states that Trustee ThiU shall Le
the Director with Trustee Gombergond Village Administrator pro tem Horne asalternates.
He asked that the Resolution be corrected to reflect that it appoints Trustee Marcus as the
Village's Director and Trustee ThiU and Village Administrator protenn Horne as alternates.
This error appears twice in the Resolution.
c. Trustee Marcus moved, seconded by Trustee Thill, to approve Resolution 11-72.
Tmatee('3rear then moved bzamend the Resolution per Trustee Marcus' request. Trustee
Gomberg seconded the motion. Upon the vote to amend the Resolution, the motion passed:
G ayes, Onays.
Tr. []i01aria aye T:Gomberg fflLe Tr. Grear ale
Tr. Marcus aye Tr. Thill g3Le Tr. Toth aye
10
X.
D. (continued)
Minutes of December 12, 2011 Board Meeting
TRUSTEES' REPORTS (continued)
d' Upon the vote to approve Resolution 11-72oa amended, the motion : 8mymm,
wnaym.
TrDi{0eho aye Tr.Gombmr0 aye TxGremr. g3��
Tr. Marcus aye Tr. Thill aye Tr. Toth aye
8' Trustee Marcus thanked Mary Busch and Grant Gilbert for the Champion & Heritage Tree
presentation, noting that trees are so very important to our environment. Morton Grove iso
tree community, so it's important for everyone to appreciate our town's trees. He urged people
to become more aware of their surroundings and 10 take pride in the Village's trees. He also
encouraged more people to get involved with the Village and its various Commissions.
7. Trustee Marcus wished all a Merry Christmas, Happy Hanukkah, and Happy Kwanza, and
said he would be praying for a world of peace in 2012.
X. (continued)
E. Trustee ThUl:
Trustee Thill presented Ordinance 11-69, Amending the Village of Morton Grove Unified
Development Code, Sections 12-16-3 Regarding Procedural Controls and Zoning
This is pursuant to Plan Commission Case PC1 1-13 heard earlier this evening.
Trustee Thill moved to remand this matter back to the Plan Commission for further review and
discussion. Trustee Marcus seconded the motion. Motion passed: 6 ayes, Onays.
Tr.l]ih8aria aye Tr.Gornber0 Me Tr.Gnmar. pA e
Trustee Thill wished everyone happy holidays.
F. Trustee Toth:
1 Trustee Toth presented Ordinance 11-47, Adopting the Budgets for All Corporate
Purposes of the Village of Morton Grove and the Morton Grove Library, Cook County,
Illinois, For the Calendar Year Effective January 1, 2012 and Ending December 31, 2011
This is the second reading of this Ordinance.
Trustee Toth thanked everyone involved for limiting their spending, noting that this budget is
the culmination of many months of work. She said that the budget continues to provide the
Village's excellent services, and this year, a small surplus ia projected. Bheoornrnended
Finance Director Ryan Horne and his staff for all their hard work, and thanked all the
11
X.
FS
Minutes of December 12, 2011 Board Meeting I
TRUSTEES' REPORTS (continued)
Trustee Toth: (continued)
department heads for their efforts. The Village's 2012 Budget is $53,635,275, and the
Morton Grove Public Library's 2012 Budget is $3,154,901, for a grand total of $56,790,176.
Trustee Toth moved to adopt Ordinance 11-47, seconded by Trustee Grear. Motion passed:
6 ayes, 0 nays.
Tr. DiMaria awe I Tr. Gomberg ave Tr. Grear aye
Tr. Marcus a- 1.1 Tr. Thill ave Tr. Toth Me
2. Trustee Toth next presented Ordinance 11-48, An Ordinance Levying and Assessing
Taxes for the Village of Morton Grove, Cook County, Illinois, for the Fiscal Year
Beginning January 1, 2012 and Ending December 31, 2012.
This is the second reading of this Ordinance.
Trustee Toth explained that the Village's 2012 Budget requires a tax levy amount of
$11,573,832. The Village is also required to levy an additional $6,300,396 for debt service
payments, for a total levy before abatements of $17,874,228, which includes the levy for the
Public Library. However, the Board will adopt Resolutions abating $5,231,265 from the levy,
resulting in a net levy in the amount of $12,642,963. These abatements will be made because
the abated amounts will come from sources other than property taxes, but by law must be
included as part of the property tax levy.
Trustee Toth moved to adopt Ordinance 11-48, seconded by Trustee Thill. Motion passed:
6 ayes, 0 nays.
Tr. DiMaria ave Tr. Gomberg aye Tr. Grear ave
Tr. Marcus ave Tr. Thill We Tr. Toth aye
Trustee Toth then brought forward the first of six tax abatement resolutions:
3. Resolution 11-60, Tax Abatement Resolution for the 2011 Tax Levy Relating to
Ordinance 02-30.
She explained that Ordinance 02-30 was for the issuance of $5,300,000 in general obligation
promissory notes, Series 2002. The ordinance provided that the levy of taxes for the year
2011 should include sufficient funds to pay $458,740 for the debt service payment. In
September of 2009, pursuant to Ordinance 09-15, the Board issued refunding bonds in the
amount of $4,920,000, Series 2009A, to refinance the remainder of the Series 2002 notes.
However, despite the refunding, Cook County will continue to levy taxes as provided in
Ordinance 02-30. Therefore, this resolution, abating the debt service for the Series 2002
notes, is required. After abatement, the net levy for the Series 2002 notes is zero ($0).
Trustee Toth moved to approve Resolution 11-60, seconded by Trustee Grear. Motion
passed: 6 ayes, 0 nays.
Tr. DiMaria ave Tr. Gomberg aye Tr. Grear Aye
Tr. Marcus aye Tr. Thill 2)Le Tr. Toth ple
I Minutes of December 12, 2011 Board Meeting
X.
F. (continued)
TRUSTEES' REPORTS (continued)
4' Resolution 11-61.Tax Abatement Resolution for the 2011Tax Levy Relating to
Ordinance 09-05.
She explained that Ordinance 09-05 was for the issuance of $7,650,000 in general obligation
bonds, Series 2OO9. The ordinance provided that the levy of taxes for the year 2O11 should
include sufficient funds to pay $1,746,538 for the debt service payment on said bonds. The
2012 Budget has allocated revenue from the Local Option Sales Tax in the amount of
$440,000; revenue from accumulated interest earnings of $1,000; revenue from the Water/
Sewer Fund in the amount of $436,634, and available fund balance in the Debt Service Fund
of$2OO.00Oto pay for this debt service. After these abatements, the net levy for this bond
series is $808.804.
Trustee Toth moved to approve Resolution 11-61. seconded by Trustee Gnear.Motion
passed: G ayes, Onays.
Tr.OiKOaria aye, Tr.Gomber0 aye Tr. Grear ave
Tr. Marcus ave� Tr.Thi|| aye Tr. Toth aye
5. Resolution 11-62, Tax Abatement Resolution for the 2011 Tax Levy Relating to
Ordinance 10-01.
She explained that Ordinance 10-01 was for the issuance of $9,975,000 in general obligation
bonds, Series 201 OA and Series 201 OB. The ordinance provided that the levy of taxes for the
year 2011 should include sufficient funds to pay $830,175 for the debt service payment on
said bonds. The 2O12 Budget has allocated revenue from the Water/Sewer Fund inthe
amount of $365,277, and available fund balance in the Debt Service fund (from the Build
America Bond Subsidy) in the amount of $81,610 to pay for this debt service. After these
abatements, the net levy for this bond series ia$383,288.
Trustee Toth moved to approve Resolution 11-62. seconded byTrustee GneacMotion
passed: 6 ayes, Onays.
Tr.8iKOaha aye TtGombmrg ave TrGrear. Ue
Tr. Marcus aye, Tr. ThiU 2ye! Tr. Toth 2ye
i,. Resolution 11-63, Tax Abatement Resolution for the 2011 Tax Levy Relating to
Ordinance 07-26.
She explained that Ordinance 07-26 was for the issuance of $9,200,000 in general obligation
bonds, Series 2007. The ordinance provided that the levy of taxes for the year 2011 should
include sufficient funds to pay $587,000 for the payment of principal and interest on said
bonds. The 2O12BudAet has allocated revenue from the Lehigh-Ferris T|F Fund in the amount
of$5O7.00Oto pay for this debt service.
Trustee Toth moved to approve Resolution 11-63, seconded by Trustee Grear. Motion
passed: 6 ayes, Onays.
Tr.C)i8Uaha aye TxGomberm aye Tr.Gremr. aye
Tr. Marcus p)Le Tr. Thill ffe Tr. Toth Rye
13
I I Minutes of December 12, 2011 Board Meetingi
a
F. Trustee Toth: (continued)
TRUSTEES' REPORTS (continued)
7. Resolution 11-64.Tax Abatement Resolution for the 2011 Tax Levy Relating bo
Ordinance 09-15.
Trustee Toth explained that Ordinance 09-15 was for the issuance of $4,920,000 in
general obligation refunding bonds, Series 2OOQA. The ordinance provided that the levy of
taxes for the year 2011 should include sufficient funds to pay $542,588 for the debt service
payment on said bonds. The 2012 Budget has allocated revenue from the Waukegan Road
TIF Fund in the amount of $542,588 to pay for this debt service.
Trustee Toth moved, seconded by Trustee Grear, to approve Resolution 11 -64. Motion
passed: G ayes, 0nays.
Tr.DiK8aria aye Tr.C@omberg gye Tr.Gremr. aye
Tr. Marcus aJe Tr. ThiU 2ye Tr. Toth pye
8. Resolution 11-65.Tax Abatement Resolution for the 2011 Tax Levy Relating to
Ordinance 98-41.
Trustee Toth explained that Ordinance Q8-41 was for the issuance of$3,185ingeneral
obligation promissory notes, Series 1998A. The ordinance provided that the levy of taxes for
the year 2O11 should include sufficient funds to pay $269,896 for the debt service payment on
said bonds. The 2O12 Budget has allocated revenue from the Waukegan Road T|F Fund in
the amount of$209.896to pay for this debt service.
Trustee Toth moved to approve Resolution 11-65, seconded by Trustee Grear. Motion
8 ayes, Onays.
T:[}iK8aria ��� Tr.C��mn�mr� ��� ����na�r. ��_e
Tr. Marcus alla! Tr.ThiU 2)e Tr. Toth 2ye
g. Trustee Toth then presented Resolution 11-71, Authorizing the Village to Update
Authorizing Signatures on Village Bank Accounts.
a. She explained thed, with the departure of Village Administrator VVade, various institutions will
require the filing of a Village Resolution for the new designation of authorized signatories.
Resolution 11-71 authorizes the Village President, Village Administrator pro tern, and Assis-
tant Finance Director as signatories on various Village bank accounts.
b' Trustee Toth said that Suburban Bank &Trust and Inland Bank were inadvertently omitted
from the list of banking institutions in the Resolution.
C. Trustee Toth moved to approve Resolution 11-71, seconded by Trustee Grear.
d' Trustee Toth then moved to amend Resolution 11-71 to add the names of Inland Bank and
Suburban Bank & Trust. Trustee Grear seconded the motion.
Upon the vote to amend Resolution 11-71. the motion : 6 ayes, 0nays.
Tr.[)iMaha ���. TrC�omnberg ��� Tr.��rear. ���
Tr. Marcus aye Tr.ThiU �ye Tr. Toth aye.
14
I Minutes of December 12, 2011 Board Meeting
a
F. Trustee Toth: (continued)
TRUSTEES' REPORTS (continued)
e. Upon the vote to approve Resolution 11-71, as amended, the motion passed: 6 ayes,
0 nays.
Tr. DiMaria aye Tr. Gomberg ave Tr. Grear afire
Tr. Marcus ale Tr. Thill ave Tr. Toth aye
10. Trustee Toth presented Resolution, 11-73, Authorizing the Appointment of a Delegate and
Alternate Delegate to the Illinois Municipal Retirement Fund.
She explained that, as a member of the Illinois Municipal Retirement Fund (IMRF), the Village
needs to have a delegate to represent it in IMRF matters. Resolution 11-73 authorizes the
Assistant Finance Director and Village Administrator pro tem as the Village's representatives.
Trustee Toth moved to approve Resolution 11 -73, seconded by Trustee Grear. Motion
passed: 6 ayes, 0 nays.
Tr. DiMaria aye Tr. Gomberg awe Tr. Grear gye
Tr. Marcus gye Tr. Thill afire Tr. Toth aye
Trustee Toth presented Resolution 11-74, Authorizing the Appointment of Delegates to
the Intergovernmental Personnel Benefit Cooperative.
She explained that the Village has been a member of the Intergovernmental Personnel Benefit
Cooperative (IPBC) for several years. As a member, the Village needs delegates to represent
it in IPBC matters. Resolution 11-74 authorizes the Village's Administrator pro tern and
Assistant Finance Director as its representatives.
Trustee Toth moved to approve Resolution 11-74, seconded by Trustee Grear. Motion
passed: 6 ayes, 0 nays.
Tr. DiMaria ave Tr. Gomberg aye Tr. Grear 2ye
Tr. Marcus aye Tr. Thill 2ye Tr. Toth ffe
12. Trustee Toth presented Resolution 11-75, Authorizing the Appointment of Delegates to
the Northwest Municipal Conference.
She explained that the Village is a member of the Northwest Municipal Conference (NWMC).
The Mayor is a delegate, and if he unable to attend and represent the Village in NWMC Board
matters, alternate delegates are needed to represent the Village. Resolution 11-75 designates
the Village Administrator pro tem and Trustee Toth as the alternate delegates.
Trustee Toth moved to approve Resolution 11 -75, seconded by Trustee Grear. Motion
passed: 6 ayes, 0 nays.
Tr. DiMaria aye, Tr. Gomberg ave Tr. Grear aye
Tr. Marcus aye Tr. Thill aye Tr. Toth �!ye
15
I Minutes of December 12, 2011 Board Meeting
FA
F. Trustee Toth: (continued)
TRUSTEES' REPORTS (continued)
13. Trustee Toth presented Resolution 11-76, Authorizing the Execution of a Contract With
Direct Response Resource, Inc. to Provide Utility Billing Services.
o. She explained that the Village has used an outside party for the compilation, validation, and
delivery of residential and commercial ud|hv invoices for water and sewer usage. This has
proved cost-effective. Requests for proposals resulted in the receipt of three qualified service
agreements being submitted for consideration. Village staff has determined Direct Response
Resource, Inc. as being the best firm able to meet the objectives of quality service, reasonable
cost, and appropriate customer communication.
b. The cost will be $7,200 per year for a three-year period beginning February 1, 2012.
Trustee Toth moved to approve Resolution 11-78.seconded by Trustee Gnear.
d' Trustee Grear clarified that, if the Village decides to go to a monthly billing cycle, the cost will
goupto$B.8OO per year.
Upon the vote toapprove Resolution 11-78, the motion passed: 8 ayes, Onays.
Tr. DiN\aha ave Tr. Gomberg ave Tr. Grear ave
14' Trustee Toth presented Resolution 11-77, Authorizing the Execution of aContmact With
Sikich, LLP to Perform Auditing Services.
a' She explained that this resolution will authorize staff to finalize a contract for auditing services
for the Village nf Morton Grove and the Morton Grove Public Library, which isocomponent
unit of the Village.
b. State law and sound public financial accounting practices require the Village to perform an
audit of its financial statements onan annual basis.
o' The Village initiated a qualifications-based selection process for auditing services and,
received three proposals. Sikich, LLP was found to be the preferred auditing firm to validate
the integrity mf the Village's financial statements. The proposal io for auditing services for e
four-year period beginning January 1.2O11 through December 31.2O14.
d' The Village's share of the four-year cost is $137,535 and the Library's share is $14,750, for a
total four-year cost of $152,325. The Library will pay their share directly.
Trustee Toth moved to approve Resolution 11-77. seconded by Trustee Gneac,Motion
passed: 8 ayes, 0nays.
TrDiK8aha @ve Tr. Gomberg aye Tr. Grear aye
Tr. Marcus aye Tr. Thill aye Tr. Toth gye
16
I Minutes of December 12,'2011 Board Meeting
X1.
OTHER BUSINESS
NONE
x1l. WARRANTS
Trustee Toth presented the Warrant Register for December 12, 2011 in the amount of
$3,391,837.80. She moved to accept the Warrants, seconded by Trustee Thill.
There being no discussion, Mayor Staackmann called for the vote. Motion passed: 6 ayes,
0 nays.
Tr. DiMaria Ae Tr. Gornberg ave Tr. Grear aye
Tr. Marcus ava Tr. Thill Ue Tr. Toth awe
e
RIM
1011061M
XIV, ADJOURN MENTIEXECUTIVE SESSION
Trustee Marcus moved to adjourn the Meeting, Trustee Thill seconded the motion. Motion
passed: 6 ayes, 0 nays.
Tr. DiMaria ave Tr. Gornberg Ue Tr. Grear aye
Tr. Marcus awe Tr. Thill Ue Tr. Toth ave
The meeting adjourned at 8:10 p.m.
17
I Minutes of December 12, 2011 Board Meeting
PASSED this 9th day of January, 2012
Truabsa[XMoho
TruaheeQomberg
TnueteeGraer
Trustee Marcus
TrusteoThi||
Trustee Toth
APPROVED byme this 9th day of January, 2012.
Daniel J.8baeokmann. Village President
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 1 Oth day of January, 2012.
Tony S. Kaoger kos.ViUegeClerk
Village of Morton Grove, Cook County, Illinois
Minutes by: Teresa Cousar
18
December 15, 2011
President & Board of Trustees
VILLAGE OF MORTON GROVE
6101 Capulina Ave.
Morton Grove, IL 60053
FASOS, Constantinos (Gus) #120
Start Date: 12/26/11
4N 9'
1
Cjrove
e 01
ui ag�� Mo ]'' t 0,
Fire � Poll'ce Commuss1*011
Direct Telephone 847/470-5226 Fax 847/965-.7711
In accordance with directives issued by you, competitive examinations were conducted in
accordance with 65 ILCS 5/10-11-6 of the Illinois Compiled Statutes, 1992 (Revised).
The following person has qualified and is herewith appointed to a probationary status of Police
Officer in the Morton Grove Police Department of the Village of Morton Grove, Illinois, pursuant
to the Rules and Regulations of the Fire and Police Commission, effective on the date following his
name.
CONSTANTINOS FASOS
Effective date of appointment is December 26, 2011, when he will report to Training Officer Ken
VanDerHaegen, at 7:00 a.m. Formal swearing in will be conducted at the Village Board meeting
on January 9, 2012, 7:00 p.m., at the Council Chambers, 6101 Capulina Ave.
Submitted by:
Michael Simkins, Chairman
Fire & Police Commission
C: C. Fasos
(Chief Erickson
R. Horne
lZichard'F. F11ckinger Municipal Center
6101 Capulina. Avenue < - Morton Grove. Illinois 60053-2.985
Tel: (847; 965-4100
Fax: (847) 965-4162
December 15, 2011.
President & Board of Trustees
VILLAGE OF MORTON GROVE
61.01 Capulina Ave.
Morton Grove, IL 60053
HARRISON, Andrew J. #121
Start Date; 12/26/11
'W?
fs� EL
L ni, Grove
11
lZire and Police. Commission
Direct Telephone 847/470-5226 Pax 847/965-7711
In accordance with directives issued by you, competitive examinations were conducted in
accordance with 65 ILCS 5/10-11-6 of the Illinois Compiled Statutes, 1992 (Revised).
The following person has qualified and Is herewith appointed to a probationary status of Police
Officer in the Morton Grove Police Department of the Village of Morton Grove, Illinois, pursuant
to the Rules and Regulations of the Fire and Police Commission, effective on the date following his
name.
Effective date of appointment is December 26, 2011, when he will report to Training Officer Ken
VanDerHaegen, at 7-00 a.m. Forinal swearing in will be conducted at the Village Board meeting
on January 9, 2012, 7:00 p.m., at the Council Chambers, 61.01 Capulina Ave.
Submitted by:
Michael Simkins, Chairman
Fire & Police Commission
C: C. Fasos
Chief Erickson
R. I-lorne
Richard T. Flickinger Municipal. Center
6101 Capulina Avernie = Morton 11.11nols 60053-2985
Tel. (847) 965-4100 Fax: (847) 965-4162
December 20, 2011
7"Village of c5forton Cirove
President and Board of Trustees
Village of Morton Grove
6101 Capulina Ave.
Morton Grove, IL 60053
Fire and Police Commission
lGirect Telephone 847/470-5226 Fax 847/965-7711
SUBJECT: Appointment to the Rank of Police Sergeant
Pursuant to the Rules and Regulations of the Board of Fire and Police Commissioners of the Village
of Morton Grove, as amended, and pursuant to the Illinois Revised State Statutes, as amended, 65
ILCS 5/10-2.1-114, and reference to the current promotional register of eligibles for Sergeant, dated
08-22-11, the following person who has previously been qualified and whose name appeared on the
eligible promotional register is herewith appointed Sergeant in the Police Department of the
Village of Morton Grove, Illinois, effective on the date following his name.
Michael Weitzel
Effective date of appointment - January 2, 2012. Swearing in will be held at the Village Board
meeting, January 9,2012,7:00 p.m., Village Council Chambers.
BY ORDER OF THE BOARD OF FIRE AND POLICE COMMISSIONERS
VILLAGE OF MORTON GROVE, ILLINOIS
-2
Michael Simkins, Chairman
Fire & Police Commission
C: M. Weitzel
Chief Erickson
R. Horne
Richard T. Flickinger Municipal Center
6101 Capulina Avenue - Morton Grove, Illinois 60053-2985
Tel: (847) 965-4100 Fax: (847) 965-4162
Village of &%Iorton
C
grove
upvjiTev
01-09-12
THE REGULAR MEETINGS OF THE BOARD OF TRUSTEES
OF THE VILLAGE OF MORTON GROVE FOR 2012 WILL BE HELD
ON THE SECOND AND FOURTH MONDAY OF THE MONTH
AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER
6101 CAPULINA AVENUE, MORTON GROVE, ILLINOIS
AT 7:00 PM
All Village Board meetings are held at 7:00 pm and are open to the public during the months and on
the dates as follows:
January 9 July 9
January 23 July 23 (cancelled)
February 13 August 13
February 27 August 27 (cancelled)
March 12 September 10
March 26 September 24
April 9 October 8
April 23 October 22
May 14 November 12
May 28 (cancelled) November 26
June 11 December 10
June 25 December 24 (cancelled)
To ensure, full accessibility and equal participation for all interested citizens, individuals with
disabilities who plan to attend and who require certain accommodations in order to observe and /or
participate in this meeting, or who have questions regarding the accessibility of these facilities, are
requested to contact Susan or Marlene (8471470-5220) promptly to allow the Village to make
reasonable accommodations.
legislagenddyearly meeting notice
Richard T. Flickinger Municipal Center
6101 Capulina Avenue - Morton Grove, Illinois 60053-2985
Tel: (847) 965-4100 Fax: (847) 965-4162
Ru'.,,/c1cd Paper
Le2islauve Summary
I Resolution 12-01
AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF
MORTON GROVE AND ALL AROUND AMUSEMENTS, INC,
TO SUPPLY CARNIVAL RIDES AND AMUSEMENTS FOR THE
2012 THROUGH 2013 FOURTH OF JULY FESTIVITIES
Introduction:
Synopsis:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
Second Reading:
Special Considerations or
Requirements:
Respectfully submitted:
[a
January 9, 2012
To authorize the Village of Morton Grove staff to negotiate a contract with All Around
Amusements, Inc. for the Village's Morton Grove Days' festivities.
The annual 4"' of July carnival is a long standing Village tradition, and entertainment for
residents and their guests, and provide a source of income which is used to pay for other
Fourth of July related activities.
For several decades, the Village's Morton Grove Days' festivities have included
carnival rides and related attractions. Village staff will negotiate a two year agreement
with All Around Amusements pursuant to the attached proposal. The contract is
expected to result in funds for the Morton Grove Days' festivities of thirty-five percent
(35%) of all gross ride receipts. These funds will be used to pay for other Morton Grove
Days' expenses such as entertainment and parade activities.
Legal and Administration Departments
None
This contract will be negotiated by the Legal and Administration Departments as part of
their normal activities.
Approval as presented.
None required.
None.
qyq-, Yi[lage Administrator Pro Tern
Prepared by:
Teresa'Hoffinqn Li.,$"ton, Corporation Counsel
RESOLUTION 12-01
AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE VILLAGE OF
MORTON GROVE AND ALL AROUND AMUSEMENTS, INC.,
TO SUPPLY CARNIVAL RIDES AND AMUSEMENTS FOR THE
2012 THROUGH 2013 FOURTH OF JULY FESTIVITIES
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, can exercise any power and -perform any function pertaining to its government affairs,
including but not limited to the power to tax and incur debt; and
WHEREAS, for several decades the residents and visitors of the Village of Morton Grove have
enjoyed Fourth of July festivities provided by the Morton Grove Days' Commission in conjunction
with the Morton Grove Park District and the Village of Morton Grove. These festivities have
traditionally included carnival rides and amusements; and
WHEREAS, the Morton Grove Days' Commission has asked the Village of Morton Grove to
take a more prominent role in the operations of the Fourth of July festivities and, in particular, has
asked the Village of Morton Grove to negotiate the annual contract for carnival rides and attractions;
and
WHEREAS, Village staff members have negotiated teens for a contract with All Around
Amusements, Inc., 21342 W. Division Street, Lockport, Illinois 60441, for these rides and attractions;
and
WHEREAS, said contract is expected to be for a two year term, i.e. for years 2012 through
2013; and
WHEREAS, under the terms of any contract the Village shall not be obligated to expend any
funds and the the Morton Grove Days' Commission will receive a percentage of the gross receipts
from money derived for the sale of admission tickets, which will be used to pay for other festival
related expenses.
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Resolution as though fully set forth therein thereby making the findings as
hereinabove set forth.
SECTION 2: The Village Administrator is hereby authorized to negotiate, and if appropriate
assign a contract with All Around Amusements, Inc, for the provision of carnival rides and attractions
for the Village of Morton Grove's Fourth of July festivities pursuant to the tenns and conditions
outlined in this resolution and in substantial conformity with the proposal contained within Exhibit
"A".
SECTION 3: Village staff is hereby authorized to negotiate, and the Village President is
authorized to sign and the Village Clerk to attest to a contract consistent with the bidding documents
submitted on October 31, 2011.
SECTION 4: The Village Administrator and/or his designees are hereby authorized to take all
steps necessary to implement and manage said contract.
SECTION 5: This Resolution shall be deemed an exercise of the home rule authority of the
Village of Morton Grove and is intended and shall be construed to the fullest extent allowed by the
Constitution of the State of Illinois to supersede any contrary or conflicting state, county, or local rules
or regulations.
SECTION 6: This Resolution shall be in full force and effect from and upon its passage and
approval.
PASSED THIS 9t" day of January 2012
Trustee DiMaria
Trustee Gomberg
Trustee Grear
Trustee Marcus
Trustee Thill
Trustee Toth
APPROVED BY ME THIS 9'h day of January 2012
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED AND FILED in my office
This 10th day of January 2012.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
ALL AROUND AMUSEMENT, INC.,
21342 W. DIVISION S TREE T - LOCKPORT, ILLINOIS 60441
(815) 725-2323 OFFICE (815) 725-1313 FAX
AAARAAGS*40L.COM
Robert Salerno, President
THIS CONTRACT,, made and entered into on this 9'11 day of January 2012 by and between ALL
AROUND AMUSEMENT,, INC., (hereafter referred to as "All Around") and the VILLAGE OF
MORTON GROVE AN ILLINOIS MUNICIPAL CORPORATION of the Village of Morton Grove,
State of Illinois, (hereinafter referred to as the "Sponsor").
WITNESSETH: In consideration of the sum of One Dollar ($1.00) and the mutual promises
contained herein., the parties aforesaid, mutually agree as hereinafter follows:
1. All Around agrees to present its company, as outlined in the Proposal dated October 31, 2011,
attached: Amusement ride devices, Amusement Attractions, Concessions "Fun Booths", etc., at
the location, provided by the Sponsor, and known as: MORTON GROVE DAYS - HARRER
PARK, LOCATED AT 6250 DEMPSTER STREET, in the Village of Morton Grove, State of
Illinois for a period of FOUR ( 4 ) days and nights commencing JUNE 30 - JULY 1, JULY 3,
and ending JULY 4, 2012, both dates inclusive. Sponsor will host subsequent events annually on
dates to be determined.
2. All Around shall furnish in its sole discretion, all necessary roll tickets and ticket booth(s) at the
location.
3. The Sponsor hereby agrees to pay for, furnish or provide all licenses, permits, taxes, 24-hour
access to water and electric service, sufficient police protection, bill posting, newspaper
advertising, competent ticket sellers, dumpsters, 24-hour access to portable toilets beginning
Friday, a location acceptable to All Around for set up of its company, streets and lot privileges,
and free gate admission tickets for the employees of All Around where gate admission is charged,
parking for trucks, semi-trailers and travel trailers.
4. All Around shall have the exclusive right of providing all shows, amusement ride devices,
amusement attractions, "fun" booths and concessions. The Sponsor may provide additional
shows and concession stands not substantially similar to those provided by All Around.
5. All Around shall have the exclusive right of providing all popcorn, cotton candy, corn dogs and
funnel cakes at the location, and all its sales proceeds shall likewise belong to All Around and is
excluded from Article 6. All Around food concessions will be located on the west end of the site.
6. That as a consideration of the above mentioned, All Around agrees to pay the Sponsor, the sum
of thirty-five percent (35%) of the gross receipts from monies derived from the sale of admission
tickets at the rides. All Around shall pay a flat sum of $100.00 from the sale of each "fun booth"
to the Sponsor.
7. If any "fun booth" is closed or unable to operate, (including rain out days) before the ending date
of July 4, 2012, All Around shall only pay a prorated fee for the actual days operated.
8. The proceeds of all ticket sales may be held by the Sponsor. The settlement for the percentage on
the shows etc., shall be made on the closing day of the engagement. If tickets are sold by the
Sponsor, the Sponsor is responsible for any and all shortages in cash or tickets, including arm
bands and hand stamps.
9. Unlimited Ride Specials (wristbands), will be offered on the following day(s), to be determined,
from 12:00 P.M. to 4:00 P.M. for $20.00 per person, per session.
10. The Mega Pass is to be pre-sold at $45.00 each, $50.00 during the event. The Sponsor will
receive thirty-five percent (35%) for each pass sold.
11. Ride Ticket, Unlimited Ride Specials, and Mega Pass prices are controlled by All Around and
may be subject to yearly changes.
12. All Around reserves the right to designate the location of rides, concessions and equipment in the
allotted space and replace or substitute said equipment as deemed necessary.
13. All Around is to furnish Liability Insurance and Property Damage Insurance of not less than
$5,000,000.00 for each accident, with a certificate of said insurance sent to the Sponsor prior to
the engagement. All Around shall not be liable for the intentional or negligent acts of the
Sponsor's employees and volunteers during the event. The Village of Morton Grove, the Morton
Grove Park District and the Morton Grove Days' Commission shall be listed as additional insured
on the All Around Certificate of Insurance.
14. All Around shall not be liable nor responsible for any weather related damage to real or personal
property caused by the installation of its shows or rides during the event and/or the removal of
trucks and equipment operated. by All Around. Precautions will be taken to prevent such damage.
15. All Around shall furnish Electrical Generators for the operation of the Carnival Equipment, lights
and sound.
16. The Sponsor shall pay $1.00 PER WRISTBAND SOLD toward any fuel used., or other electric
power used, during the engagement.
17. It is mutually agreed by both parties hereto that there are no other contracts or promises either
written or verbal between them.
18. In case of a railroad accident or delay, strikes, fire, flood, tornado, epidemic, acts of terrorism or
any unforseen occurrence over which All Around has no control, then they are not to be held
liable for damages by the Sponsor.
19. All Around will furnish 100 posters for advertising.
20. This contract is fully assignable by All Around Amusement, Inc., with the written consent of the
Village of Morton Grove. The Village may assign this contract to the Morton Grove Days'
Commission.
21. This contract is a two (2) year contract good for 2012 and 2013, unless canceled at least nine (9)
months prior to the event by certified mail.
22. SEPARABILITY CLAUSE: A declaration by any court, or any other binding legal source, that
any provision of the contract is illegal and void shall not affect the legality and enforce ability of
any other provision of the contract, unless the provisions are mutually dependent.
23. If either party prevails in any litigation or arbitration between the parties with respect to this
contract, the non-prevailing party will pay all costs and expenses incurred by All Around in
connection with the litigation or arbitration (including reasonable attorneys' fees and costs).
(REMARKS:)
All Around will donate up to 50 complimentary ride wristbands for the Committee's use, valued at
$50.00 each, total value of $2,500.00. Additional wristbands over the 50 complimentary wristbands,
All Around will be compensated per cost of the wristband ($50.00). (HI'risibands nol to be sold)
All Around will remove debris from ride area at the end of each night.
This contract is entered into and signed in duplicate in the Village of Morton Grove, State of Illinois,
this day of January 2012, by the duly authorized representative of the parties hereto.
VILLAGE OF MORTON GROVE ALL AROUND AMUSEMENT, INC.
m
Daniel J. Staackmann
[in
ITS: Village President ITS:
This submission iu made solely for the purpose of responding toa bid request from Village of Morton Grove. All Around
Amusement Inc., considers the information contained within this submission to include trade secrets, as well as commercial
and financial information of All Around Amusement, Inc. As such, All Around makes claim that the infbnnation furnished
heroin is propriety, privileged and/or confidential and that disclosure of such information to utbird puny would cause
competitive hunn to All Around Amusement, Inc. All Around Amusement, Inc., expects that consistent with 5 |LC3 140/7,
no information within its contract submission will be diaaoninated in any way orot any time.
SPONSOR PHONE NUMBER
SPONSOR FAX NUMBER
SPONSOR MAILING ADDRESS 6101 CAPULINA AVENUE
MORTON GR()\/B, ILLINOIS 60053
CONTACT PERSON: VILLAGE ADMINISTRATOR
POLICE NUMBER (NOT 911)
FIRE DEPARTMENT(NOT 911)
VILLAGE OF MORTON GROVE
MORTON GROVE PARK DISTRICT
.
MORTON [}I{(}\7E
HOURS OF OPERATION
MONDAY
TUESDAY
VV8DNESI)/\
SATURDAY THURSDAY
FRIDAY
SUNDAY 12:00 PM - 11:00 PM
Ian 05 10 12:31p All Around 8157251313 P•6
0
This pass is good for unlirnitcd rides on,"kll ArOUndAMLLscrncnt during the entire carnival, from
opcning until closing. You can turn this pass in at the designated area for a wristband that you will receive
from All Around. The employee of All Around Amuserneru will secure this band on your wrist and it
cannot be removed until closing night.
Absolutely no transfers of this band to anyonr; else: or you will lose your band and no refund will
he i-vcn. Some rides ha,,,,c age/height restrictions Knd will not be appropriate for every rider. The %vrist-
9 I=
band entitles the bearer to Unlimited rides but you must wait in ride lines. Preferential line position is not
given to anvone, with or without wristband.
ZI I
No refund on MEGA PASS after it is purchased for any reason, including, but not limited to:
Ride sclection • illness • Rides down for rnairitcnanct a Stapled or taped wristband
- Any other rnethod of securing wristband other than the way it was placed on wrist originally
Z:� I-j
- Loss of Advance Sale Unlimited Ride Ticket or wristband
Name:
Phone:
Age:
Nurnhor
'riiis letter must be presented at the
specially desif4iiated location at the
Carnival to receive the special All
Week Wristband
11-1
SOX:
AMOUnt Paid S
All Around IMUSement, Inc.
3 W. Dition St. 0 LOChPortj 110 0 4 41 rh: 4 815) 725-Z323 4# rz (815)
Proposal Cover Sheet
To: Village Administrator's Office
Village of Morton Grove
6 101 Capulina Avenue
Morton Grove, Illinois 60053
From: All Around Amusement, Inc.
21342 W. Division Street
Lockport, Illinois 60441
www.allaroundamusementsinc.com
Contact Person: Robert Salerno
Phone: (815)725-2323
Fax: (815)72_5
Signa
Cell phone: (630)417-6360
E mqil: aaaraags@aol.com
ADDENDUM "Bly
CONTENTS OF REQUEST FOR PROPOSAL
ADMINISTRATIVE INFORMATION
1. Contractor:
a. Name of contractor
b. Address
C. Telephone number
d. Fax number
e. Federal tax identification number
f. State sales tax number
2. Insurance:
All Around Amusement, Inc
21342 W. Division Street,
Lockport, Illinois 60441
(815)725-2323
(815)725-1313
36-4216047
a. Name of insurance company Allied Specialty Insurance of Texas
b. Name of insurance agent Eugene Berger
C. Address 85 N.E. Loop 410, Suite 600,
San Antonio, Texas 78216
d. Telephone number (210)341-1321
e. Fax number (210)341-2050
3. Contractor Qualification Statement: The following statements of experience,
personnel, and general qualifications of the contractor are submitted with the assurance
the owner can rely on its accuracy and truthfulness. If more space is required for your
answers, please attach a continuation sheet(s) to the corresponding proposal response
page referencing the item number.
a. The company has been in business continuously from (month/year).
All Around Amusement has been in business continuously from March,
1998.
Page 2 of 9
b. The company has had experience comparable to that required under the proposed
contract as a prime contractor for 14 years and/or as a subcontractor for 0 years.
C. A list of at least 5 clients with whom you have provided similar services for a
carnival.
Morton Grove Days - 2009 through 2011
Joe Wade
Village of Morton Grove
6 101 Capulina.
Morton Grove, Illinois 60053
(847)965-4100
The Town of Cicero
Ryan Chlada,
4949 W. Cermak Avenue
Cicero, Illinois 60804
(708)656-3600 ext. 258
Back of the Yards Neighborhood Council
Craig Chico
1751 W. 47th Street, 2 d Floor
Chicago, Illinois 60609
(773)523-4416 ext. 103
Brown County Fair Association
Steve Corrigan
PO Box 5284
DePere, Wisconsin 54115
(920)371-2379
Village of Oak Lawn
Chad Weiler
9446 S. Raymond Avenue
Oak Lawn, Illinois 60453
(708)499-7821
Fiesta del Sol
Pilsen Neighbors Community Council
Claudia Marchan
2026 South Blue Island Avenue
Chicago, Illinois 60608
(312)666-2663 ext. 222
Page 3 of 9
d. Describe the general experience of the firm.
All Around Amusement is a self-contained operation, which means that
we own all rides, games and food. This allows us to come to your festival
site, set-up our equipment, run the festival and leave the site clean. We
have a large staff to run the festival from opening to closing.
All Around Amusement can meet the time requirements set forth by the
Morton Grove Days Committee pertaining to bringing in equipment,
spotting equipment, erecting equipment, local and state inspections, timely
opening to the public, dismantling equipment and removal of equipment.
We also provide our personnel background check information to the local
Police Department and then follow up with our personnel for Id's,
fingerprinting, etc.
All Around Amusement can provide ticket sellers for your event, if
needed.
All Around Amusement also offers Pay One Price wristbands for $20-00
and a Mega Pass for unlimited rides for the entire event. These are offered
at $45.00 prior to the event and $50.00 at the event. All Around
Amusement personnel will place the wristbands and mega pass wristbands
on the patrons, freeing up the ticket box line.
There is always an owner or manager on site at all times to answer any
questions that you may have. Cell phone numbers are provided prior to
the start of the event.
e. Describe your experience providing similar services for public sector
organizations.
All Around Amusement works with various public and private
organizations. It is our practice to provide a variety of rides and games for
all age groups. We strive to leave the area in which our equipment is
located clean nightly and also at the end of the event, as if we personally
lived across the street from the festival.
All Around Amusement has provided ticket sellersfor different events and
also had the organization provide the ticket sellers. It is up to the
organization on how they want to handle the ticket sales.
We are available for on-site meetings with local trustees and the police
department.
Page 4 of 9
f. Describe your organization to include staff and resources that will be utilized to
provide services sought.
All Around Amusement provides uniformed ride attendants and ride
foreman on the festival at all times. Training seminars for ride safety
operations and customer service are conducted throughout the season.
Employees in the games and food are instructed on the operation and
customer satisfaction.
Criminal background checks are performed on all persons affiliated with
All Around Amusement. Drug tests are randomly performed several times
throughout the season. All personnel are run through the National Sex
Offenders Registry prior to being allowed to work on our midway.
Ride and game areas will have the debris picked up nightly with such
disposal in designated dumpsters.
All Around Amusement does not carry house trailers or bunk houses. No
employees will stay at your location.
9. List all engagements the company has undertaken in the last five years which have
resulted in:
Arbitration or litigation and the disposition of cases.
None.
2) Claims being filed by any federal, state or local governmental agency.
None.
3) Liens filed by suppliers or subcontractors. List with whom, for what and
amount.
None.
9. The following fully operational carnival rides, games, shows and concessions will
be provided.
1) Rides. A minimum number of 15 rides will be provided.
2) Rides. List each ride by name and provide description.
Spectacular Rides:
Force 10 - Ride travels slowly, then begins to lift as speed is
increased. Upon reaching the top of the boom a tilt
cylinder will activate tilting of the center hub until it is
parallel with the ground. The hub will then tilt back down,
lower the boom and slow the ride. 900 passengers per
hour. Height requirement is 48 inches.
Page 5 of 9
Giant Ferris Wheel - A carnival staple travels clockwise while
taking riders up to over 65 feet in the air. Under 48 inches
must ride with an adult.
Himalaya - A fast moving ride takes passengers forward and then
in reverse. Exciting music, horns, sirens and lights thrill all
riders. 1200 excited passengers per hour. Guests must be
42 inches and ride with an adult or 52 inches to ride alone.
Orbiter - Ride travels in a clockwise direction at 26 RPM's causing
the cars to pivot to approximately 75 degrees of platform.
In addition to ride spinning, each car spins. Guests must be
48 inches to ride. 1000 riders per hour
Pharaoh's Fury - A giant boat swinging from a pendulum thrills
riders again and again. Minimum height required is 48
inches.
Super Sizzler - Seated in car while main center pole turns
clockwise and cars turn counter clockwise. 720 passengers
per hour. Minimum height of 42 inches is required.
Yo-Yo - Swing seats attached to a stationary base traveling counter
clockwise while the tower tilts, causing riders to swing out.
Height requirement is 42 inches.
Zero Gravity - Circular ride rotating counter clockwise changing
heights rapidly with strong centrifugal forces. 625 to 750
customers per hour. Guests must be 42 to 77 inches tall.
Family Rides:
Big Witch Dark Ride - Passengers ride in cars going through a
series of twists and turns while a variety of tricks scare
them.
Dizzy Dragon - Colorful, happy dragons are the vehicles for
families to ride. A metal steering wheel inside the dragon
allows passengers the opportunity to produce the desired
spinning action. Ride travels in a clockwise direction with
dragons turning in whichever direction the passengers
desire. Under 42 inches with an adult
Page 6 of 9
Scooby Doo Funhouse - A walk thru for all ages featuring
punching bags, maze, spinner disc, sliding walkway and a
rolling barrel.
Fun Slide - Grab a bag and go! Go over several bumps on the way
down ending with happy smiles and giggles.
Stretch Raiders - Young and old go through the punching bags,
climb the cargo net, go through a rubber band maze, across
two suspension bridges and down the slide onto a huge
pillow bounce. 800 riders per hour.
Kiddie Rides:
Dragon Wagon - A gentle roller coaster for children on a friendly
looking dragon. 540 Passengers per hour. Guests must be
36 inches and under.
Dune Buggy - Dune Buggy travels clockwise and goes over ramps
delighting small. children,.
Jumping Bean - Kids love watching the movement of the beans as
they jump in this enclosed bounce.
Merry Go Round - Up and down as they go around while riding on
the horses.
Mini Jet - Six jets that travel in a clockwise circle while rising into
the air and making the children feel as if they were flying.
Samba - Space men travel up while ride raises and tilts.
Train - Choo! Choo! What child doesn't like riding on the train?
Wind Jammer - Inflatable 22' dual slides
Ride list is subject to change due to size of area provided for amusements
All Around Amusement will provide a variety of rides for all age groups.
3) Games a minimum number of 10 games will be provided.
Z-M�
4) Games. List each game by name and provide a description.
Balloon Dart - Throw a dart and pop the balloon to win a prize
Bank A Ball - Bounce the ball off the backboard to get it into the
basket
Derby - Race the pigs across the track by rolling the ball into the
holes
Duck Pond - Grab a duck, everyone's a winner!
Grab Bag - Everyone is a winner. Lift the box up and out and you
win the prize inside.
Long Range Basketball - Shoot baskets to win. Popular with
teenagers.
Machine Gun - Shoot out the Star and win.
Mini Basketball - Make a basket and win. Everyone is a winner!
Tubs - Toss the ball into the tub to win a prize.
Wiffle Ball - Knock the can over with the wiffle ball and win.
5) Food concession units. List each food concession unit.
Chicken on a Stick/French Fries - Chicken Wings, Chicken
Tenders, French Fries, Pizza Puffs, Cheese Sticks, Nachos,
Drinks
Funnel Cake - Funnel Cake, Corn Dogs, French Fries, Nachos,
Deep Fried Oreos, Deep Fried Snickers, Drinks
Popper - Pop Corn, Cotton Candy, Nachos, Corn Dogs, Hot Dogs,
Candy, Lemonade Shake-ups, Drinks
6) Other. List other concessions to be supplied.
All Around Amusement provides a minimum of three ticket booths
for the primary purpose of carnival tides with a minimum of two
Automatic Ticket Dispensers and an ATM. The main ticket booth
office is supplied with money counters, money wrappers,
calculators and other various office supplies. Tickets and
wristbands will be supplied by All Around Amusement with a
detailed accounting of all tickets to be used prior to the start of the
event.
All Around Amusement provides picnic tables and hand washing
stations along with park benches placed throughout the midway.
All Around Amusement provides 100 posters for advertising of the
event.
All Around Amusement will donate up to 50 complimentary
wristbands to be used during the entire event. Each wristband is
valued at $50.00 for a total amount of $2,500.00.
7) Financial. In consideration of the Village authorizing the contractor to
supply carnival services, the contractor will pay the Village the following
amount of gross carnival receipts.
All Around Amusement will pay the Village of Morton Grove
Thirty-Five percent of the gross ride receipts
Percentage of carnival gross receipts 35% of gross ride receipts.
Lq,jslative Summary
I Ordinance 11-69
AMENDING THE VILLAGE OF MORTON GROVE UNI FIED, DEVELOPMENT CODE
SECTIONS 12-16-3 REGARDING PROCEDURAL CONTROLS AND ZONING VARIATIONS
Introduced:
Synopsis:
Purpose:
l0oubrronod:
Programs, Departs
or Groups Affected
Fiscal 3ropout:
Source nfFunds:
Workload Impact:
Admin Recommend:
Second Reading:
Special Consider nr
December 12, 2011
This ordinance will approve text umcndmenta 10 amend the Unified Davc|opmen1Cndc to allow
anexpunsionofvoriu1iona that muIhcconsidorcdbyihc�nnin� Board o[Appeals.
`
To allow ancxnunyionofvaha1ions that moyhc considered hv the Zonin� Board of/\ppeo|y.
The UnifiedUeve|opmcn1 Code (OD()isaoomprehensivc set of re |cUionsfnrthuzoningof
land arid dcvdopmentof parcels vviihin tile ViUu�c. CunenUy` the UDC uUo»vsu|imi1ed
numbero[ types ofnoriudons the Zonino Board ofAppco|s(ZB&)muyhear. 'Tile Village, os
the upp|ioun1` has uuhmiUedarrqucs1 for unomcndmcntto allow the ZBA{000nsidurowide
variety of zorifflo, variatioris.
Based on sba[[ review of' zonino ruquirCmcNs M-011 other onmmuni1ics reviewed, some
oommunitics provided |imited variation powers 10 their ZB/\s` v�hi|c others allow o wide
variety simi}a«to the pnoposcdomendrnenis. Ncvcdho\css` the ZB/\ vvouid retain aianifiuunt
discretion in their review nf, znnina variations due to the standards arid rcquincmenis for
variations in the UDC. This topic was disouasud by the P|nn Commission at a public huurn(T
arid recorniiierids approval ofthese arrieridriiei-its. Staff also SUPPOrtS this charige.
BuiNinaund |nspectionu| Services. arid Communi<yand Eoonomio Dcvc\opmentDcportmorits
These on cndn1cot will be imp|omon1cd by the QiruotorofComnnunih/ Qcvo|nprnunL and the
Bui|ding[)epm1mcnt ill tile normu| onuryco[businCIIas.
Approval as preserited
None
Submitted by:
Josepi�F-. W�de, Village Administrator
Prepared by:
Flevicvvcd by 44
; 4,tin Cn oration Counsel
]oho-- Said_ nornic Development Director
ORDINANCE 11-69
AMENDING THE VILLAGE OF MORTON GROVE UNIFIED DEVELOPMENT CODE
SECTION 12-16-3 REGARDING PROCEDURAL CONTROLS AND ZONING VARIATIONS
WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County. Illinois. is a
home rule unit of government tinder the provisions of Article 7 of the 1970 Constitution of-'the State of
Illinois, can exercise any power and perform any function pertaining to its government affairs,
tl
including but not limited to the power to tax and incur debt, and
WHEREAS, the Village Continuously reviews and, as it deems necessary. updates existing
Municipal Codes to assure they are kept current and relevant; and
WHEREAS, the applicant, Village of'Morton (Trove has made a proper application to the Plan
Commission in Case No. PC 11-13 to consider and recommend the adoption of certain text
amendments to the Village of Morton Grove Unified Development Code, Section 12- 16-3, and
WHEREAS, upon public notice duly published in the Morton Grove Champion newspaper, a
newspaper of general circulation in the Village of Morton Grove, which took place on November 3,
2011, and. a public hearing conducted on November 21. 2011, relative to the above referenced case at
which time all concerned parties were given the opportunity to present and express their views for the
consideration of the Plan Commission. As a result of said hearing, the Plan Commission made certain
recommendations and conditions through a report dated November 30, 2011 . a copy of which is
attached hereto and made a part hereo f and marked as Exhibit "A", and
WHEREAS, the Corporate Authorities have Concluded the amendments to eliminate some
limitations on zoning variations that may be heard by the Zoning Board of Appeals are appropriate and
consistent with the intent of the variation procedures, and will allow for greater flexibility and
creativity in the use of variations while also retainino appropriate discretion of the Zoning Board of
Appeals within the Village, and
WHEREAS, the Corporate Authorities have considered this matter at a public meeting and find
the text amendment, when evaluated in the context of the whole Village. serves the public good.
WHEREAS, the Village is desirous of assuring all policies are kept current and relevant.
NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COtjN'I-'Y, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove
set forth.
SECTION 2: 'The following section of the Unified Development Code, 12-16-3, entitled
"Procedure for " Zoning Board of Appeals is hereby amended:
I
121-16-3: PROCEDURE FOR ZONING BOARD OF APPEALS:
A. Variations: It is the intent of this section to provide for exceptions to the application of this title
in order to achieve parity among properties similarly located and classified. Specifically, it is to
be used to overcome some exceptional ph.),,sical conditions which poses, practical difficulty or
unnecessary hardship in such a way as to prevent an owner from using his property as intended
by this title.
.- I .. , I ,,A I f, t -� -C 1;,� C -C, -eseen
The vafiation pFeeedure is intendt44-) pir,(3vilude Lat F L �- U I I I %., LA I 10 1 1 �., I I
pai:tieulm applications of this title whei-e binnee-�ess"i-Fy 1H." "I'Ciships %or piffl.-Ai... difl�eulties are
eFeated.
1. Authorized Variations: The zoning board of appeals shall publicly hear and have the
authority to vary zoning district re"L11,111011S Set forth III this title ill the 141" VV ILI&
instanees and ne others-. , includinc,, but not linfited to, thefiolloii)ina exanil)les:
(a. through no changes)
k. Fencing and Screening: To permit modification of the- k�; I _1 f
of screening and
1'encing requirements in all districts 1or parcels containing permitted use.
(I. through o.-, no changes)
SECTION 3: The Corporate Authorities, in particular the Village Clerk, are hereby authorized
Z� I
and directed to amend all pertinent records of the Village of Morton Grove to conform to this text
Z_
amendment.
SECTION 4: This Ordinance shall be in full force and effect from and after its passage,
L_
approval and publication in pamphlet form according to law.
zn
PASSED thi's 9"' day of.lanuary 2012.
Trustee DiMaria
Trustee Gomberg
Trustee Grear
Trustee Marcus
'Trustee Thill
Trustee Toth
APPROVED by me this 9"' day ol".1allUary 2012
Daniel J. Staackmann, Village President
Villa()e of Morton Grove
Cook County. Illinois
APPROVED and FILED iii my office this
10"' day of January 2012.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
Wo
Village of &Uorton Cjrove
Planning Commission
onin n A ®f ftl
Village President and Board of Trustees
John D. Said, AICP, Director of Community Developm
Date: November 30, 2011
Re: Plan Commission Case PC11-13; Request for Text Amendments to Chapter 16
(Project Approval Process) of the Unified Development Code regarding procedural
controls and zoning variations
Commission Deport
Public Notice was provided for the public hearing for this request in accordance with applicable
requirements. A public notice was published on November 3, 2011. As this request is for a text
amendment, not a request for a specific Site, no public notice signs or notification letters were required.
On November 21, 2011, a public hearing was conducted by the Morton Grove Plan Commission after
notice for this public hearing was duly provided, as noted above, for Plan Commission case PC11-13.
PC11-13 consists of a request by the Village of Morton Grove for text amendments to Section 12-16-3 of
the Unified Development Code (UDC) to allow modifications to the language for "Authorized Variations ff .
Director of Community Development and Village Planner John D. Said introduced the case on behalf of the
Village. He reviewed details of the request, including the proposed text amendment language,
Mr. Said explained the language in the UDC, as currently written, allows variations only for specific types
of requests. For instance, the language currently limits review of fence variations to consideration of
height. These restrictions limit the administrative review capabilities of the Zoning Board of Appeals to a
finite number of situations.
Mr. Said further explained some proposed changes eliminate repetition in the Code, while others would
allow the Zoning Board to hear variation requests for a wider variety of situations, and provide more
flexibility for administration. However, Mr. Said emphasized the Zoning Board would continue to have the
Standards for Variations as a tool to evaluate all variation requests. The Zoning Board can also request
recommendations from Village Staff concerning variation requests, should they deem it necessary or
appropriate.
According to Mr. Said, results of research of zoning regulations in other communities were inconclusive.
Some communities provide some limits to zoning variations which may be considered while others allow
Zoning Board consideration of all proposed variations to zoning requirements.
During a discussion with the Commission, Mr. Said noted other possible changes to the Project Approval
Process language will be brought to the Commission for review. However, it was concluded such changes
can be done as part of a new application, which can be filed in the future after additional research is
completed.
Richard T. Flickinger Municipal Center
6101 Capulina Avenue - Morton Grove, Illinois 60053-2985
Tel: (847) 965-4100 Fax-1: (847) 965-4162
Findings of Fact — Text Amendment
Mr. Said provided testimony to the applicable standards for amendments in Sec. 12-16-4 —E of the UDC.
The proposed text amendments will be enfit the Village as a whole and does not confer special rights upon
the applicant (the Village), as only the review process changes based on this request. Further, the Village
does not have a particular hardship that this amendment will address; this is rather intended to clarify
review procedures and requirements.
Text Amendment Language
The Plan Commission recommends approval of the following (new language is boldanditaficized, while
language to be omitted is tid,, thrqt4o):
irz
A. Variations: It is the intent of this section to provide for exceptions to the application of this title in order to
achieve parity among properties similarly located and classified. Specifically, it is to be used to overcome
ptional ph conditions which poses practical difficulty or unnecessary hardship in such a way
as to prevent an owner from using his property as intended by this title.
1. Authorized Variations: The zoning board of appeals shall publicly hear and have the authority to vary
zoning regulations set forth in this title i,P th-e fallevAng iAQf;1nP-'-nC nmri nA r)fharc.
including, but not
limited to, the following examples:
(a. through j.; no changes)
k. Fencing and Screening: To permit modification of the height of screening and fencing
requirements in all districts for parcels containing a permitted use.
Commission Recommendation
It was moved, and seconded, to recommend approval of the Text Amendments as requested,
The motion carried: Yes 5; No 0; Absent 1
The voting:
Chairman Farkas
Aye
Commissioner Blonz
Aye
Commissioner Dorgan
Absent
Commissioner Gabriel
Aye
Commissioner Roepenack
Aye
Commissioner Shimanski
Aye
I?