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HomeMy WebLinkAbout2012-04-09 AgendaIV . , :._ . I . Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes — Special minutes from March 26, 2012 Regular minutes from March 26, 2012 Special minutes from March 29, 2012 5. Special Reports a. Presentation of the Certificate of Achievement for Excellence in Financial Reporting Award b. Swearing -In Ceremony to be conducted by Michael Simkins, Chairperson of the Fire and Police Commission for Three New Police Officers Patrick Mallaney Adam Young Tyler Rubio C. Presentation by the Chicago Metropolitan Agency for Planning Regarding the Industrial Areas Plan 6. Public Hearings 7. Residents' Comments (agenda items only) 8. President's Report — Administration, Northwest Municipal Conference, Council of Mayors, TIP' Committee, Capital Projects, Real Estate Conmaittee a. Proclamation — Arbor Day — April 27, 2012 9. Clerk's Report — Legal, Cable and Telecommunications Commission 10. Staff Reports a. Village Administrator Pro Tem 1) Miscellaneous Reports and Updates b. Corporation Counsel 1 1. Reports by Trustees a. Trustee DiMaria — Fire Department, Emergency Management Agency, RED Center, NIPSTA, Police and Fire Commission (Trustee Grear) Trustee Gomberg— Police Department, Environmental Health, Police and Fire Commission, IT Communications (Trustee Marcus) 1) Resolution 12 -35 (Introduced April 9, 2012) Authorizing the Purchase of a Sports Utility Police Vehicle through the Suburban Purchasing Cooperative — Contract #122 C. Trustee Grear — Community and Economic Development Department, Chamber of Commerce, Waukegan Road TIF Review, Lehigh /Ferris TIF Review, Dempster Street Corridor Plan, Real Estate Committee, Comprehensive Plan, Economic Development (Trustee DiMaria) d. Trustee Marcus -- Public Works Department, Condominium. Association, Community Relations Commission, Solid Waste Agency of Northern Cook County, Natural Resource Commission, Traffic Safety Commission (Trustee Thill) 1) Ordinance 12 -10 (Introduced April 9, 2012) (First Reading) Amending Title 5, Chapter 9, Section 9, Article l) of the Municipal Code Entitled "Municipal Parking Zones" 2) Resolution 12 -33 (Introduced April 9, 2012) Authorization to Execute a Contract with Metro Tank and Pump Company for the Installation of Two Bennett Diesel and Gas Dispensing Pumps for the Replacement of Two Bennett Fuel Dispensing Pumps 3) Ordinance 12 -11 (Introduced April 9, 2012) (First Reading) Amending Title 5, Chapter 13, Article F, Section 2 Entitled "No Parking During Certain Hours" and Title 5, Chapter 13, Article F, Section 3 Entitled "Time Limit Parking Zones" of the Municipal Code for Restricted Prinking on Ferris Avenue 4) Resolution 12 -34 (Introduced April 9, 2012) Authorizing the Execution of a Contract with St. Aubin Nursery and Landscaping for the 2012 Tree Planting Program e. Trustee Thill — Building Department, Appearance Commission, Capital Projects, Plan Commission/Zoning Board gfAppeals (Trustee Toth) Trustee Toth — Finance Department, Finance Advisory Commission, Northwest Municipal Conference, Advisory Commission on Aging, Family and Senior Services Department (Trustee Gomberg) 1) Ordinance 12 -09 (Introduced March 26, 2012) (Second Reading) Amending Title 4, Chapter 3, Section 16 Entitled "Liquor Control" of the Municipal Code of the Village 1 1. Reports by Trustees (continued) f. Trustee Toth (continued) 2) Ordinance 12 -12 (Introduced April 9, 2012) (First Reading) Authorizing Aggregation of an Electrical Load and Adopting an Electric Aggregation Plan of Operation and Governance 12. Other Business 13. Presentation of Warrants - $212,342.37. 14. Residents' Comments 15, Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Peal Estate 16. Adjournment - To ensure full accessibility and equal participation for all interested chisen,s, individuals with disabilities who plan to attend and who require certain accommodations in order to ohserve and/or pareicipate in thus meeting, or who have questions regarding the acce,ssibiiitr of these facilities, are requested to contact Susan or Marlene (8471470 -5220) promptly to allow the Village to make reasonable accommodations. MINUTES OF THE MARCH 26, 2012, SPECIAL MELTING OF THE BOARD OF TRUSTEES RICHARD T. FLICkINGER MUNICIPAL CENTER 6101 CAPULINA AVENUE MORTON GROVE, ILLINOIS 60053 Pursuant to proper notice in accordance with the Open Meetings Act, the special meeting was called to order at 6:02 pin by Village President Daniel J. Staackmann who led the assemblage in the pledge of allegiance. In attendance were: Elected Officials Absent: Village Staff: Also Present: Mayor Daniel J. Staackmann, and Trustees Larry Gon-1 John Thill, and Trustee "Toth Trustee DiMaria Village Clerk Tony S. Kalogerakos, William Great. Sheldon Marcus, Fire Chief Tom Frier, Corporation Counsel Teresa Hoffman Liston None Mayor Staackmann stated the purpose of the meeting was to discuss pending litigation, personnel matters, and the purchase /sale of real estate which are appropriate for Executive Session. Trustee Grear then moved to adjourn to Executive Session to discuss pending litigation, personnel matters, and the purchase /sale of real estate. The motion was seconded by Trustee Marcus and approved unanimously pursuant to a roll call vote at 6:03 pm. At the conclusion of the Executive Session, Trustee Marcus moved to adjourn the Special Meeting. The motion was seconded by Trustee Thill and approved unanimously pursuant to a voice vote at 6:47 pin. Minutes by: Tony S. Kalogerakos, Village Clerk Special mectina minatus.3 -26 -12 Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 CFO s�va�an�u�r, CALL TO ORDER Village President Dan Staackmann called the meeting to order at 7:01 p.m. and directed the Clerk to call the roll. Il. Village Clerk Tony Kalogerakos called the roil. Present were: Trustees Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. Trustee DiMaria was absent with notice. Wag • • a. Regarding the Minutes of the Special Meeting of March 5, 2012, Trustee Toth moved, seconded by Trustee Grear, to accept the Minutes as presented. Motion passed unanimously via voice vote. b. Regarding the Minutes of the Special Meeting of March 6, 2012, Trustee Marcus moved, seconded by Trustee Grear, to accept the Minutes as presented. Motion passed unanimously via voice vote. c. Regarding the Minutes of the March 12, 2012 Regular Board Meeting, Trustee Marcus moved, seconded by Trustee Grear, to accept the Minutes as presented. Motion passed unanimously via voice vote. IV. SPECIAL REPORTS 1 NONE NONE VI. RESIDENTS' COMMENTS (Agenda Items Only) NONE :Minutes a"f March2612U12ffioard Meerut REPORT VII. PRESIDENT'S Mayor Staackmann proclaimed April 22, 2012 as "Earth Day" in the Village. He said it is the responsibility of each of us to safeguard the environment, and urged all citizens to join in efforts to preserve the beauty and wonder of the lands, skies, and water of the Earth in all its diversity. Mayor Staackmann also proclaimed the month of April 2012 as "Fair Housing Month ", celebrating the 44'h anniversary of the passage of the U.S. Fair Housing Act, Title VIII of the Civil Rights Act of 1968. He said the Village believes that fair and affordable housing is the right of every person and urged all citizens to make a commitment to fair housing. VIII. CLERK'S REPORT Clerk Kalogerakos noted that the electricity aggregation referendum passed in the recent primary election. The process requires that two Public Hearings be held before the Village can solicit proposals and go out for bid on electric rates. The first Public Hearing will be held on April 23, 2012 as part of the regularly - scheduled Village Board meeting. The second Public Hearing will be part of the regularly - scheduled Village Board meeting of May 14, 2012. 2. Clerk Kalogerakos noted that there had been a misprint in the most recent edition of the Village newsletter which stated that extra garbage and recycling cans were available at no charge from Groot, the Village's waste and recycling hauler. That is incorrect. Extra garbage and recycling containers are available from Groot, but the cost is $27 per year per receptacle. The Village apologizes for any confusion arising from this misprint. Clerk Kalogerakos said that a resident had complained at a recent Board meeting about the unsolicited delivery of TribLocal newspapers in his neighborhood. The Village has, in fact, received a lot of phone calls on this issue. The best thing to do is to call the Chicago Tribune Client Services phone number (800- 874 -283) to let them know you know longer want to receive this, or email askclientservices(a)tribune com. Or you can use US mail and send to: Chicago Tribune Client Services, 777 W. Chicago Avenue, Chicago, IL 60605. This information is also posted on the Village's website. If anyone has questions, please direct them to the Village Administrator's office at 847 - 470 -5200. IX. STAFF REPORTS A. Village Administrator Administrator pro tern Ryan Horne was absent, Village Administrator pro tem pro tem Tom Friel had no report. B. Corporation Counsel Corporation Counsel Liston had no report. 'Minutes arMacab.28yJ,012Sozrd Mer}!iq' 04 A. Trustee DiMaria: TRUSTEES' REPORTS Trustee DiMaria was absent —no report. B. Trustee Gomberq: Trustee Gomberg had no formal report, but as liaison to the Police Department, wanted to congratulate Officer Andrew Harrison, who won top academic honors out of a field of 40 recruits at the police academy. He congratulated Andrew and his family. C. Trustee Grear: 1. Trustee Grear presented for a first reading Ordinance 12 -02, Authorizing a License Agreement Between Safelite AutoGlass, Inc. and the Village of Morton Grove for Village -Owned Property (Alley Right -of -Way) Located Immediately best of 8910 Waukegan Road. a. He explained that Safelite AutoGlass has expressed a desire to use 8910 Waukegan Road as an auto glass repair /replacement facility. In order to improve the access points for this business and provide additional landscaping, the Village and Safelite AutoGlass have negotiated terms for a license agreement which would permit the company to use a portion of the Village's alley immediately west of the site. The terms state that, as long as the property is continually used by Safelite AutoGlass as an auto glass repair /replacement facility, no base license fee will be due; however, Safelite will be responsible for maintaining the property and paying all taxes, if any. Safelite must also keep the property in good and safe condition and maintain insurance. Safelite must also install fencing and landscaping and maintain these improvements. The term of the license agreement is 20 years, from January 1, 2012 through December 31, 2031, as long as Safelite AutoGlass continues to own the property and the property is continually used as an auto glass repair /replacement facility. b. Trustee Grear noted that the property owner had requested a waiver of the second reading. He so moved, seconded by Trustee Thili. c. Trustee Marcus asked why the waiver was being requested. Trustee Grear responded that the owner indicated a desire to begin construction of its new facility immediately. d. Corporation Counsel Liston noted that a special use ordinance was approved last year subject to entering into a license agreement to be allowed to use a portion of the Village's alley. The license agreement was delayed at the company's headquarters, but now the project is moving forward and the local people are anxious to get it going. Mayor Staackmann called for the vote on the motion to waive the second reading. Motion passed: 3 ayes, 2 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg acre Tr. Grear acre Tr. Marcus nay Tr. Thill aye Tr. Toth nav ' ,Minutes of MarcbZ,a9012�BoatdMeeti�.. X. TRUSTEES' REPORTS (continued) C. Trustee Grear: (continued) Trustee Grear then moved to adopt Ordinance 12 -02, seconded by Trustee Thill. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aye Tr. Grear ave Tr. Marcus aye Tr. Thill acre Tr. Toth acre Trustee Grear thanked Captain Porter and Fire Chief Torn Friel for the Homestead project site tour earlier in the day. D. Trustee Marcus: Trustee Marcus presented Resolution 12 -24, Authorizing the Execution of a Contract With Arrow Road Construction Company for the 2012 Street improvement Program. He explained that the street improvement program is necessary to maintain the quality, drainage, and drivability of the streets in the Village. The current program includes the resurfacing and ancillary improvements on 39 streets and the Village Hall parking lot. Trustee Marcus noted that six bids were submitted and Arrow Road Construction Company of Mt. Prospect was determined to be the lowest responsible bidder. The estimated contract amount is $1,988,872.50. This amount is $41,472.50 less than the Village Engineer's estimate of the cost. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Marcus moved, seconded by Trustee passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg Tr. Marcus ave Tr. Thill Toth, to approve Resolution 12 -24. Motion ave Tr. Grear acre acre Tr. Toth aye 2. Next, Trustee Marcus presented Resolution 12 -25, Authorizing the Execution of a Contract With Ciorba Group, Inc. For Professional Engineering Services. He explained that the Village requires the use of a consulting engineering company to supplement existing engineering staff during peak periods of work or to perform specialized services. Village staff used a Request for Qualifications process to procure consulting engineering services. A total of 26 statements of interest were received from local firms. Staff recommends the firm Ciorba Group, Inc. based on their ability to perform the work, their institutional knowledge of the Village's infrastructure and value. This does not obligate any cost to the Village. The 2012 Budget allocates $10,000 for specialized engineering services when the need for such services arises. Engineering services exceeding $10,000 would require Board approval. Engineering services for private development review are 100% reimbursable by the permit applicant. . Minutn0f'MarcbZ 0,123oardfiNee'G X. TRUSTEES' REPORTS (continued) D. Trustee Marcus: (continued) Trustee Marcus moved to approve Resolution 12 -25, seconded by Trustee Thill. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aye Tr. Greer aye Tr. Marcus aye Tr. Thill aye Tr. Toth ave Trustee Marcus then presented Resolution 12 -26, Authorizing a Task Order Agreement With Ciorba Group, Inc. for Construction Engineering Services for the 2012 Street Improvement Program. He explained that the scope of the 2012 Street Improvement Program exceeds the capacity of the Village staff to provide construction engineering. The Village has a contract with Ciorba to provide professional engineering services, so staff has negotiated a scope of work with Ciorba to provide construction engineering services for the 2012 Street Improvement Program. Trustee Marcus moved, seconded by Trustee Grear, to approve Resolution 12 -26. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg acre Tr. Grear afire Tr. Marcus acre Tr. Thill acre Tr. Toth ave Next, Trustee Marcus brought forward Resolution 12 -27, Authorizing the Purchase of a 2012 Ford F59 Commercial Stripped Chassis With a Walk -in Van Body Through the North Suburban Purchasing Procurement Program. He explained that the Public Works Department routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair cost, thereby replacing or eliminating equipment that no longer meets the department's needs. This purchase will replace a 1999 Chevrolet step van with high mileage and hours that is currently assigned to the Water Department. The vehicle cost is $96,263. Trustee Marcus moved to approve Resolution 12 -27, seconded by Trustee Toth. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg ave Tr. Grear acre Tr. Marcus ave Tr. Thill ave Tr. Toth ave 5. Trustee Marcus presented Resolution 12 -28, Authorizing the Annual Memorial Day Parade and the Closure of Dempster Street. He explained that the Illinois Department of Transportation (I DOT) requires the Village to adopt legislation approving the closure of Dempster Street and authorizing the Village Engineer to file an application through IDOT for the closing of Dempster Street for the annual Memorial Day Parade. This year's parade will take place on Sunday, May 27, 2012, from approximately 12:30 p.m. to 4:30 p.m. Unntesbf Uarch26,2012HaaTdttA" !9] X. TRUSTEES' REPORTS (continued) D. Trustee Marcus: (continued) Trustee Marcus moved, seconded by Trustee Grear, to approve Resolution 12 -28. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aae Tr. Grear acre Tr. Marcus aye Tr. Thill aye Tr. Toth aye 6. Next, Trustee Marcus presented Resolution 12 -29, Authorizing the Execution of a Contract With Precision Pavement Markings, Inc. for the 2012 Pavement Marking Program. He explained that the pavement marking program is necessary to maintain the visibility of the Village's streets. The 2012 Pavement Marking Program includes approximately two miles of roadway segments and more than 10 intersections earmarked for renewing pavement markings. Trustee Marcus said that the contract was bid through cooperative purchasing which included several other communities and was administered by the City of Highland Park. Five bids were received and Precision Pavement Markings, Inc. (PPM) of Elgin, Illinois was determined to be the lowest responsible bidder. Their total bid was $166,839.20. The Villages share of that is $26,417.90. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Marcus moved to approve Resolution 12 -29, seconded by Trustee Toth. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aye Tr. Grear aae Tr. Marcus aae Tr. Thill aye Tr. Toth afire Lastly, Trustee Marcus presented Resolution 12 -32, Authorizing the Execution of a Service Contract Extension With Lyons Electric Company for the 2012 Traffic Signal and Street Lighting Maintenance Program. He explained that, each year, the Village contracts with an electrical contractor to assist in the maintenance of street lighting and traffic control signals within Morton Grove, The Village replaced the street light system on Dempster Street, Ferris Avenue, and Lincoln Avenue, and installed new street lights on Waukegan Road. These additional street lights need to be added to the contract so that they can be maintained as part of the contract. The contract unit prices for the routine maintenance work will remain unchanged, but the increase in the number of street lights will increase the cost of the contract amount. The estimated contract value for routine maintenance is $30,468. Trustee Marcus moved, seconded by Trustee Thill, to approve Resolution 12 -32. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aae Tr. Grear aye Tr. Marcus aave Tr. Thill acre Tr. Toth aye 0 TRUSTEES' REPORTS (continued) Trustee Thill: Onutes Of March26,201213nartl lNea #iryq Trustee Thill presented Resolution 12 -30, Authorizing the Extension of a Contract with Crystal Maintenance Corp. For Janitorial Services at Four Municipal Buildings. He explained that, in an attempt to generate cost savings by combining work scopes and quantities, the Public Works Department partnered with other communities through the Municipal Partnering Program, which in some instances, has resulted in a substantial savings. However, after the bid opening, the bid for janitorial services came in 40% higher than what the Village is currently paying. It therefore opted out of the Municipal Partnering bid and had a discussion with its current janitorial services vendor, Crystal Maintenance. The company agreed in writing to hold current prices ($2,990 per month) for an additional two years. This is the same price as the original contract which was authorized in 2008. Resolution 12 -30 will authorize a two -year extension of this contract. Trustee Thill thanked Public Works Director Andy DeMonte for his efforts in this matter. Trustee Thill moved to approve Resolution 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg Tr. Marcus aye Tr. Thill 12 -30, seconded by Trustee Toth. Motion passed: aye Tr, Grear aye acre Tr. Toth aye 2. Next, Trustee Thill presented Resolution 12.31, Authorizing the Execution of a Contract With Impactor P &P For the Demolition and Removal of Vacant Structures in the Lehigh/ Ferris Redevelopment District. He explained that the Village had acquired properties, located at 8720 -8726 Ferris and 8533 Callie, to further the Village's goal of bringing reinvestment to the area. These properties are currently in a state of disrepair and pose a safety hazard. The Building Department has recommended that they be demolished to improve the safety and appearance of the area. The Village went out for bid on this and received 15 bids. The lowest qualified bidder was Impactor P &P of Bloomingdale, Illinois, in the amount of $29,000. Trustee Thll moved, seconded by Trustee Toth, to approve Resolution 12 -31. Trustee Marcus asked about the timeframe for said demolition. Mayor Staackmann said it would be coordinated through Village staff. Fire Chief Tom Friel said there was no timeframe given in the resolution, but staff believed "the sooner the better" in terms of when the demolition would take place. Upon the vote, the motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aye Tr. Grear ave Tr. Marcus aae Tr. Thill acre Tr. Toth aye 0 TRUSTEES' REPORTS (continued) Trustee Toth: TAinutes of M8reh26,30123uard7[1ee'tftg- Trustee Toth presented Ordinance 12 -08, Amending Title 4, Chapter 1, Section 3 and Title 4, Chapter 5, Section 6 of the Municipal Code to Modify When Business Licenses and Liquor Licenses Are Due. This is the second reading of this Ordinance. Trustee Toth explained that the Village's current Code requires business and liquor licenses to be renewed each year on May 1. She said that Village staff is currently in the process of reviewing and updating procedures and applicable ordinances for the application process for business and liquor licenses and the regulation of local businesses. The Board will review a comprehensive overall of Title 4 of the Code within the next six months. Meanwhile, as a result of the review, Village staff is recommending that business and liquor licenses run concurrent with the Village's budget, which is now a calendar year budget running from January 1 through December 31. This ordinance will amend the code to state that, effective January 1, 2013, licenses shall run on a calendar year basis, and for 2012, licenses will run from May 1 to December 31. The fees will be prorated on this eight -month period. Trustee Toth moved to adopt Ordinance 12 -08, passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg Tr. Marcus aye Tr. Thill seconded by Trustee Marcus. Motion aave Tr. Grear aae afire Tr. Toth acre 2. Trustee Toth then introduced for a first reading Ordinance 12 -09, Amending Title 4, Chapter 3, Section 16 Entitled "Liquor Control' of the Municipal Code of the Village of Morton Grove. She explained that this ordinance will amend the Code to require establishments and their employees to card anyone who appears to be under the age of 35 purchasing an alcoholic beverage. There was no discussion on Ordinance 12 -09. XI. OTHER BUSINESS NONE XII, WARRANTS Trustee Toth presented the accept the Warrants, secon There being no discussion, 0 nays, 1 absent. Tr. DiiMaria absent Tr. Marcus acre Warrant Register in the amount of $579,046.75. She moved to ded by Trustee Thill. Mayor Staackmann called for the vote. Motion passed: 5 ayes, Tr. Gomberg aye Tr. Grear aye Tr. Thill acre Tr. Toth aye XIII. RESIDENTS' COMMENTS i0ineteenf.M8reh26,36° S02rd Meetinr4t a. Sarah Bright, a resident of the Crossings (by Hennings and Ferris), expressed concern about rumors that the former Maxwell's property had been purchased and would be turned into a Tilted Kilt. She said she and her neighbors did not want to see that happen and wanted to know what actions they could take and what the timeframe was for this to possibly happen. Mayor Staackmann asked her to provide her contact information to the Village Administrator. He said she would be contacted when the Village knew anything. As of right now, no one has applied for any business license or permit for that property. The business license process probably takes about 3 to 4 months. b. Joe Hedrick, representing American Legion Post #134, thanked the Village for continuing the tradition of the Memorial Day Parade. He said the parade's route would be like last year's — mostly down side streets, ending at the Doughboy Statue at the Public Library. He encour- aged all residents to participate in the parade, noting that those who wish to participate should assemble in the parking lot of the Civic Center around 12:30 p.m. on May 27 ". The parade will step off at 1:30 p.m. Mr. Hedrick added that XIV. Trustee Marcus moved passed: S ayes, 0 nat Tr. DiMaria absent Tr. Marcus aye The meeting adjourned the Village is fortunate ADJOURNMENTtE to adjourn the Meeting s, 9 absent. Tr. Gomberg Tr. Thill at 7:31 p.m. to have Officer Johnson in its ranks. KECUTIVE SESSION Trustee Thill seconded the motion. Motion aye Tr. Grear a ee aye Tr. Toth aye PASSED this 9th day of April, 2012, Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 9th day of April, 2012, Daniel J. Staackmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 10th day of April, 2012. Tony S. Kalogerakos, Village Clerk Village of Morton Grove, Cook County, Illinois Minute 5;6f7Naroh26,2012630rt],M t" Minutes by Teresa Cousar 10 a M, 1 11 41 MINUTES OF THE MARCH 29, 2012, SPECIAL MEETING OF THE BOARD OF TRUSTEES RICHARD T. FLICKINGER MUNICIPAL CENTER 6101 CAPULINA AVENUE MORTON GROVE, ILLINOIS 60053 Pursuant to proper notice in accordance with the Open Meetings Act, the special meeting was called to order at 6:02 pm by Village President Daniel J. Staackmann who led the assemblage in the pledge of allegiance. In attendance were: I lected Officials: Mayor Daniel J. Staackmann, Village Clerk Tony S. Kalogerakos, and Trustees Lary Gomberg, William Grear, Sheldon Marcus, John Thill, and Trustee Toth Absent: Trustee DiMaria (via teleconference) Village Staff: Fire Chief Tom Friel Also Present: Heidi Voorhees, Voorhees and Associates Mayor Staackmann stated the purpose of the meeting was to personnel matters which are appropriate for Executive Session. Trustee Grear then moved to adjourn to Executive Session to discuss personnel matters. The motion was seconded by 'Frustee Thill and approved unanimously pursuant to a roll call vote at 6:03 pm. At the conclusion of the Executive Session, Trustee Marcus moved to adjourn the Special Meeting. The motion was seconded by Trustee Toth and approved unanimously pursuant to a voice vote at 7:52 pm. Minutes by: Tony S. Kalogerakos, Village Clerk Special meeting minutes-3-19-12 Richard T- Flickinger Municipal Center 6101 Capuhna Avenue • Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 ::Ccyc ,11,ap March 21, 2012 President & Board of Trustees VILLAGE OF MORTON GROVE 6101 Capul na Ave. Morton Grove, IL 60053 Fire and Police Cerrnmission Direct Telephone 847/470 -5226 Fax 847/965 -7711 In accordance with directives issued by you, competitive examinations were conducted in accordance with 65 ILCS 5/10 -2.1 -6 of the Illinois Compiled Statutes, 1992 (Revised). The following person has qualified and is herewith appointed to a probationary status of Police Officer in the Morton Grove Police Department of the Village of Morton Grove, Illinois, pursuant to the Rules and Regulations of the Fire and Police Commission, effective on the date following his name. PATRICK MALLANEY Effective date of appointment is March 26, 2012, when he will report to Training Officer Ken VanDerl-laegen, at 8:00 a.m. Formal swearing in will be conducted at the Village Board meeting on April 9, 2012, 7:00 p.m., at the Council Chambers, 6101 Capulina Ave. Submitted by: Michael Sirnkins, Chairman Fire & Police Commission C: P. Mallaney Chief Erickson R. Home Richard T. Flickinger Municipal Center 6101 Capulina Avenue E Morton Grove, liimois 60053 -2985 < .: Tel: (847) 965 -4100 Fax (847) 965 -4162 - C� March 21, 2012 President & Board of Trustees VILLAGE OF MORTON GROVE 6101 Capulina Ave. Morton Grove, IL 60053 Fire and P011ce COmmission Mrect Telephone 847/470 -52265 Fa2r 847/965 -7711 In accordance with directives issued by you, competitive examinations were conducted in accordance with 65 ILCS 5/10 -2.1 -6 of the Illinois Compiled Statutes, 1992 (Revised). The following person has qualified and is herewith appointed to a probationary status of Police Officer in the Morton Grove Police Department of the Village of Morton Grove, Illinois, pursuant to the Rules and Regulations of the Fire and Police Commission, effective on the date following his name. Effective date of appointment is March 26, 2012, when he will report to Training Officer Ken VanDerHaegen, at 8:00 a.m. Formal swearing in will be conducted at the Village Board meeting on April 9, 2012, 7:00 p.m., at the Council Chambers, 6101 CapuIina Ave. Submitted by: Michael Simkins, Chairman Fire & Police Cormmission C: A. Young Chief Erickson R. Horne Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 �� March 21, 2012 President & Board of Trustees VILLAGE OF MORTON GROVE 6101 Capulina Ave. Morton Grove, IL 60053 Fire and Police Commission Direct Telephone 847/470 -52205 Fax 847/965 -7711 In accordance with directives issued by you, competitive examinations were conducted in accordance with 65 ILCS 51/10 -2.1 -6 of the Illinois Compiled Statutes, 1992 (Revised). The following person has qualified and is herewith appointed to a probationary status of Police Officer in the Morton Grove Police Department of the Village of Morton Grove, Illinois, pursuant to the Rules and Regulations of the Fire and Police Commission, effective on the date following his name. TYLER RUBIO Effective date of appointment is March 26, 2012, when he will report to Training Officer Ken VanDerHaegen, at 8:00 a.m. Formal swearing in will be conducted at the Village Board meeting on April 9, 2012, 7:00 p.m., at the Council Chambers, 6101 Capulina Ave. Submitted by: Michael Simkins, Chairman Fire & Police Commission C: T. Rubio Chief Erickson R. Horne Richard T. Flickinger Municipal Center 6101 Capulina Avenue < Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 V1111age N Morton lo t. WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska: and WHEREAS, Arbor Day is now observed throughout the nation and the world; and WHEREAS, trees can reduce the erosion of precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and WHEREAS, trees are a renewable resource, giving us paper, wood for our homes, fuel for our fires and countless other wood products; and WHEREAS, trees in our Village increase property values, enhance the economic vitality of business areas and beautify our community; and WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal; and WHEREAS, the Village of Morton Grove has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue its tree planting practices. NOW, THEREFORE, I, Daniel J. Staackmann, Mayor of the Village of Morton Grove, do hereby proclaim April 27, 2012, as ►_lei �. � r in the Village of Morton Grove and I urge all citizens to support efforts to protect our trees and woodlands and to support our Village's urban forestry program; and FURTHER, I urge all citizens to plant trees to gladden the hearts and promote the well 'being of present and future generations. Daniel J. Staackmann, Village President Legislative Summary Resolution 12 -35 AUTHORIZATION FOR THE PURCHASE OF A SPORTS UTILITY POLICE VEHICLE THROUGH THE SUBURBAN PURCHASING COOPERATIVE, CONTRACT # 122 Introduced: April 9, 2012 I Synopsis: To authorize the Village President to approve the purchase of one (1) sports utility police vehicle from Currie Motors Fleet in Frankfort, Illinois. Currie Motors was awarded by the Suburban Purchasing Cooperative the contract to sell the 2013 Ford Utility Police Interceptor cars. Purpose: To replace the Incident Command vehicle currently being utilized in the Police Department due to age and declining reliability. Background: The Police Incident Command vehicle has been in the fleet since 2001 and due to its age, its reliability is deteriorating every year. Public Works has recommended the vehicle be retired from police emergency use and transferred to another department. Reliable emergency vehicles are essential to the safety of the officers and they need to be in excellent condition at all times. One (1) police utility vehicle was approved by the Village Board to be purchased in 2012 at a cost not to exceed $28,000.00. Programs, Departments i Police Department, Public Works Vehicle Maintenance or Groups Affected Fiscal Impact: $27,249.00 for one (1) police utility vehicle. Source of Funds: General Fund 023014- 572030 Workload Impact: i � The ordering and changing over of the vehicles will be coordinated by the Public Works Vehicle Maintenance Department. Administrator Approval as presented. Recommendation: Second Reading: Not Required Special Considerations or None Requirements: Respectfully subinitted: Prepared by: Reviewed by: Teresa Corporation Counsel AUTHORIZING THE PURCHASE OF ONE (1) POLICE UTILITY VEHICLE THR ©UGH THE SUBURBAN PURCHASING COOPERATIVE BID PROGRAM WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village Board has authorized the acquisition of Police Squad Cars in the Calendar Year 2012 Budget, and WHEREAS, the Calendar Year 2012 Budget incorporates a line item to purchase one (1) police incident command utility vehicle; and WHEREAS, the Suburban Purchasing Cooperative recently opened bids providing for the purchase of police utility vehicles and the low bidder was Currie Motors Fleet in Frankfort, Illinois for the 2013 Ford Utility Police Interceptor AWD at a unit price of $27,249.00; and NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Village President and Board of Trustees hereby authorize the purchase of one (I Model Year 2013 Ford Utility Police Interceptor AWD from Currie Motors Fleet per the terms and conditions of the Suburban Purchasing Cooperative bid, Contract 4 122, at a total cost of $27,249.00. SECTION 2: The Village Administrator and Director of Finance are hereby directed to authorize the issuance of a purchase order to place the police utility squad car on order. SECTION 3: That this Resolution shall be in full force and effect from and after its adoption. PASSED this 9`" day of April 2012. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED by me this 9"' day of April 2012. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 9`' day of April 2012, Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois N,Ice PmTe Ie Tol loo Rus ,mss ii'itfs' Your Full -Line Municipal Dealer Currie Motors Fleet Tom Sullivan -7500 Ph: RES- 4669200 Tfimm�s["Snitivun(ds porn F'x: 6t5- 464 -7SU6 r 1A.o t I @ a A 3.7 TI -VCT V6 FFV 6 -Speed Automatic Rear recovery hooks Independent front/rear suspension Engine Oil Cooler 18.6 gallon fuel tank Engine Hour Meter 220 Amp Generator 78 Amp I -lour Battery Lower black body side cladding Dual Exhaust Black spoiler Electric Power Assist Steering Acoustic laminated windshield 18" Tires and Wheels Fixed glass Lift gate Full Size Spare AM/FM /CD Roll curtain airbag Safety Canopy W/Roll Over Sensor Anti -Lock Brakes With Advanced Trac and traction control Bi functional projector headlamps LED tail lamps 2Rd /3'd Row Privacy Glass My Ford police cluster All -Wheel Drive Manual folding power mirror Fold flat 60/40 rear vinyl bench Single zone manual Climate Control Power Windows Power Locks Cruise Control/Tilt Wheel Calibrated Speedometer Column Shift Work Task Light red/white Simple fleet key Power Adjustable Pedals Two-Way Radio Pre -Wire Particulate air filter Power Pig tail Delivery Within 30 Miles Standard Warranty: Basic: 3 Years/ 36,000 Miles Drivetrain: 5 Years/ 1001000 Miles Corrosion: 5 Years/ Unlimited Miles Emissions: 8 Years /80,000 Miles Roadside Assistance: 5Years /60.000 Mile Carrie Motors rFeet Tom Sullivan Ph: 815- 4649200 T'homasr8utf car (b 4r sn cam Fx: 835464 -1500 • Utility Police Interceptor FWD $(735.00) Spot Light Drivers Side Incandescent $315.00 • Daytime R.mining Lights $38.00 X Spot Light Drivers Side LED Bulb $395.00 ❑ Dual Spot Lights Incandescent 5298.00 • Dual Spot Lights LED Bulb $527.00 • Front Wig Wags requires FrontLighung Solution 21 a $31.5.00 • Rear Wig Wags $245.00 • Code 3 Light Bar loose shipped $1,670.00 • Whelen Light Bar loose slipped $ I • Control Box For Lights loose shipped ,475.00 $175.00 • Two Tone Vinyl Package $794.00 • 4- Doors /Roof Accent Paint $13795.00 • Vinyl Word Wrap "Police" $726.00 • 12" Push bumpers $465.00 • 16" Push bumpers $665,00 • 18" Full Wheel Face Covers $51.00 ❑ Pre- wiring grill lamp, siren, speaker $50.00 ❑ 100 Watt siren/speaker includes bracket & pigtail $300.00 ❑ Keyed Alike matches existing Crown Victoria $44.00 ❑ Ballistic drivers door panel $1448.00 ❑ Ballistic front door panels $2,794.00 § Rear view camera 5543.00' ❑ Sync & Reverse sensing $529.00 ❑ Lockable gas cap $20.00 ❑ Blind spot monitoring- requires sync $490.00 Remote keyless entry" $255,00 • Reverse sensing $254.00 • Engine block heater $35.00 ❑ I "/2'd row carpet $107.00 Rearhandles & locks inoperable= $35.00 -,tear window switches delete;" $35.00 ❑ Hidden door lock plunger $119.00 Currie Motors Fleet Tout Sullivan Ph; 815 -4699200 TiiomesFSullivnn(u uisn.cotn Fx: 815.464 -7500 ❑ Remappable (4) Switches $155.00 ❑ Rear console plate $35.00 o Auxiliary A/C $568.00 Radio Suppression Straps; .$135.00 £ Over -ride switch $285.00 All weather mats $100.00 o Patriot prisoner partition loose shipped $705.00 • Patriot prisoner rear seat loose shipped $750.00 • Rustproof'& Undercoat $395.00 ❑ Undercoat $150.00 ❑ Scotch guard $125.00 ;Paper shop manual $295.00 Cd -Rom service manual $295M ❑ Roof Rack side rails $100.00 ❑ Hidden door look plunger w/ inop handles $279.00 Dome larttp Red /White Cargo area $43.06 • License and Title Fees $220.00 • Delivery over 30 miles $125.00 33.;+ " Police interior upgrade package includes cloth rear seats, floor mats front & rear, 1 st row carpet floor covering with 2nd row vinyl floor covering, 1 st row carpet floor covering with 2nd row vinyl floor covering, Full floor console with unique police finish panels (not available with police Interceptor packages #24,25) ❑ 390.00 Police 'Interceptor- 21 includes two front integr Police Interceptor 21a include lights) Police Interceptor #22 two rear integrated LED Front Headlamp Lighting Solution ated LED lights (in headlamps) ❑ 877.00 Pre - drilled LED holes (does not ❑ 120.00 Tail Lamp Lighting Solution includes lights (in tail lamps) o 392.00 Currie Motors Fleet TOM Sullivan Ph: 875 - 4649200 'ChomasF5ut3'vxao ` nisn.com Fx: 815- 464 -0500 Police Interceptor #23 Rear Lighting Solution includes two Backlite flashing LED lights (window mounted on each side of rear decklid glass), two liflgate flashing LED lights (not available with police Interceptor package #26) u 437.00 Police Interceptor #24 Cargo Wiring Ilpilt .Package • Rear Console Mounting Plate • Wiring Harness — Two (2) LED light cables — supports up to (6) LED Lights (engine compartment) — Two (2) grille LED light cables — Cargo Area Power Distribution Box (PDB) — Two (2) 50 amp battery and ground circuits in RH rear quarter — One (1) 10 amp siren / speaker circuits (engine to cargo area) • Whelen Lighting Controller • Whelen PCC &R Light Relay Center (mounted behind 2nd row seat) • Light Controller / Relay Center Wiring Dote; Not available with Police Interceptor Package #25 — 67H o 1,139.00 Police Interceptor#25 — Ready for the Road Package All-in Complete Package — Includes Police Interceptor #219 #225#231#24 Packages plus • Whelen Cencom Light Controller • Whelen Cencom Relay Center / Siren Amp • Light Controller / Relay Cencom Wiring • Grille LED Lights • 100 Watt Siren / Speaker • (9) I/O Digital Serial Cable (console to cargo) 8 Hidden Door Lock Plunger & Rear Door Handles Inoperable Rear Console Mounting Plate Mote: Not available with the following Police Interceptor Packages: #21 (66A); #22 (66B); #23 u 3102.00 Currie Motors Fleet Tom memsn enm Sullivan 815-1649200 Fx: 815464 -700 ESP Limited Maintenance Plan ❑ $754.00 75,000 Miles, 5000 Mile Interval ESP Limited Maintenance ❑ $882.00 Plan 100,000 Miles, 5000 Mile Interval ESP Limited Maintenance ❑ $1163.00 Plan 125,000 Miles, 5000 Mile Interval ESP Limited Maintenance ❑ $1269.00 Plan 150,000 Miles, 5000 Mile Interval ESP Extended Warranty ❑ $1710.00 5 -hear 100,000 Miles Currie Motors Reef Ph: 8154649200 Thome Tom Sullivan El o Rx:8t9- 464 -7500 Exterior Colors: • Med. Brown • Dk- Toreador Red • Smokestone Metallic • Dark Blue • Lt. Blue Metallic • Kodiak Brown • Light Grey • Ingot Silver • Ebony Oxford White • Med. Titanium. • Royal Blue • Sterling Grey • Arizona Beige Interior Colors: Submit to: Currie Motors Fleet 4423 W. Lincoln Hwy Frankfort, IL. 60423 Attn: Tom Sullivan F:815 -464 -9200 Fx: 815- 464 -7500 ihcanslsC'Su €19van(a;mstt com Please call for any other options. Charcoal Black W /Vinyl rear o Charcoal Black w/ Cloth rear $55.00 .Ford Fleet Number: Contact Name: Agency: P.0. # Phone #: Tax Exemnt#: C.C.I. Currie Mature Flee( Tmn Sullivan Ph: 815. 4644200 7 "hnnaasFSulltvanfuit Fx:&15�464 -7500 The Suburban Purchasing Cooperative, a cooperative of 135 municipalities in the six county area of Northern Illinois, is pleased to announce the award of one -year contracts 2013 Ford with Currie Motors of Frankfort, 111. Every municipality and government agency in the State of Illinois is authorized to participate in this program. The SPC 2013 Ford Interceptor Sedan Contract #121 and SPC 2013 Ford Interceptor Utility Contract 4122 were issued from November 9, 2011 through November 8, 2012, The SPC reserves the right to extend these contracts for up to three (3) additional one -year terms upon mutual agreement of both the vendor and the SPC on a negotiated basis. The attached summary sheets and order forms highlight the standard equipment as well as other vehicle options. Additional option priciLig for items not shown is available by contacting the Currie Motors FIeet Manager, Tom Sullivan directly at 815- 462 -9200. The SPC contract prices are as follows: - *e Contract #121 2013 Ford Interceptor Sedan Police Package AWD $22,986.00 +:+ Contract 4122 2013 Ford Interceptor Utility Police Package AWD 524,558.00 Pricing secured by the Suburban Purchasing Cooperative for these vehicles will be held firm through the 2013 model year. The anticipated cut -off, to order the 2013 Ford Interceptor Police Vehicles is to be determined. Delivery to be made with 90 calendar days after production of said vehicle. Thank you for considering the Suburban PurchasinLYCOODerative for your vehicle. needs. Please feel free to contact your designated SPC Representative with any questions or comments you may have regarding this program. DuPage Alavors & ddanagers Conference 1220 Oak Brook Road Oak Brunk 11, 605 )3 Srcerte Owntell Phone: (6301571 -(1480 f,ox: 1630) 571 -0484 Currie Motors 4423 W. Lincoln Highway (Rt. 30 & 45) Frankfort, IL 60421 PHONE: (815)464 -9200 FAX- (815)462 -7500 Contact Person: Tom Sullivan tlronu-sjsulliva-z ( alsbeN tobal.n et Northwest Municipal Conference 1616 East 6'olf Road Des Plaines, 11, 60016 Ellen Davan Phone: (8-(7) 29b-9200 Fax (847) 290 -9207 South Suburban Mgvors And Managers Associatian 1904 Wes( 174'r'.5tre¢I Gass Panel Crest, 1L 60429 Ed Pae.cel Prone: (705) 2!)6 -1155 Fax: (708) 206 -1133 Will coon(), Governmenial League 3180 7 aeodare Slreer. Skdte 101 .lohet IL 6041: Cherie Belane Phone. (8151 29 -3535 F'ar- (815) 729 -3536 Legislative Summary Ordinance 12 -10 — J AMENDING THE MUNICIPAL CODE, TITLE 5, CHAPTER 9, SECTION 9, ARTICLE D, ENTITLED MUNICIPAL PARKING ZONES OF THE MUNICIPAL CODE IN THE VILLAGE OF MORTON GROVE Introduced: April 91 2012 Synopsis: This ordinance will amend Title 5, Chapter 9, Section 9, Article D of the Municipal Code establishing time restrictions for municipal parking zones. Purpose: To standardize parking restrictions in municipal parking zones. Background: Village Officials asked staff to survey municipal parking zones to standardize parking restrictions in municipal parking zones. Based on that survey, which was conducted on March 26, 2012, staff prepared an amendment to restrict certain municipal parking zones to three hours. Also, all municipal parking zones will I now have a no parking restriction between the hours of 2:00 am and 5:00 am. Programs, Departments Public Works and Police Departments or Groups Affected Fiscal Impact: $2,800 Source of Funds: General Fund Workload Impact: This review was conducted by the Public Works Department. Once approved, signage will be installed by the Street Department with enforcement conducted by the Police Department. Administrator I Approval as presented. Recommendation: Second Reading: Municipal Code Book Change — April 23, 2012 Special Considerations None or Requirements: Respectfully submitted /4(, I2 1l0 nc, Village Administrator Pro Tem Prepared bY: —.f �l� _ Reviewed by: crc Teresa Hoffm�n` /iston, Corporation Counsel Ady DeMonte, Public Works Director ► AMENDING TITLE 5, CHAPTER 9, SECTION 9, ARTICLE D, ENTITLED MUNICIPAL PARKING ZONES OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Public Works Department as one of its functions routinely reviews signage throughout the Village in order ensure ordinances accurately reflect the needs of the community; and WHEREAS, Village Officials have asked staff to survey municipal parking zones in order to standardize parking restrictions along the Dempster Street Corridor; and WHEREAS, a survey was conducted by Public Works staff on March 26, 2012; and WHEREAS, based on that survey, staff has prepared the following Municipal Code amendment to restrict parking in certain municipal parking zones to three hours; and WHEREAS, the Village Board of Trustees believe the best interest of the Village of Morton Grove will be served by approving this amendment. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUN'T'Y, ILLINOIS AS FOLLOWS: SECTION I: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION.': Title 5, Chapter 5, Section 9, Article D entitled Municipal Parking Zones is hereby amended by repealing the existing Paragraph 5 -5 -91) and replacing it with a new 5 -5 -9D to read as follows: D. Time Restriction: No vehicle shall be parked in any municipal parking zone for more than twenty -four (24) hours. 2. No vehicle shall be parked in any municipal parking zones between the hours of two o'clock (2:00) a.m. and five o'clock (5:00) a.m.: 3. No vehicle shall be parked in any of the following municipal parking zones for more than three hours. Dempster and Austin - north - east and west Dempster and Birch - north - east and west Dempster and Fernald - south - east and west Dempster and Lincoln - south - east and west Dempster and Major - south - cast and west - north - west Dempster and Mansfield - north - east Dempster and Mason - north - east and west Dempster and Mead - north - east Dempster and Menard - north - east and west Dempster and New England - north - east and west Dempster and Parkside - north - east Dempster and School -- south - west 5714 Dempster parking lot 5821 - 5831 Dempster parking lot 6055 - 6061 Dempster parking lot 4. Special permission for extended parking in municipal parking zones may be given by the Chief of Police or his designee. Any vehicle parked in violation of this section shall be considered an unlawful vehicle and shall be subject in addition to any other penalty to towing pursuant to Chapter 7 of this Title. SECTION 3. The Village Administrator, the Director of Public Works, and the Chief of Police and/or their designees are hereby directed and authorized to implement and enforce this ordinance and are directed to remove any conflicting signs and erect such signs as detailed in this Ordinance. SECTION 4. This Ordinance shall be in full force and effect upon its approval and publication. PASSED this 23`d day of April 2012. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomber @l Grear Marcus Thill Toth APPROVED by me this 23`d day of April 2012. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 24"' day of April 2012. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois LeLyislathre Summary Resolution I2 -33 -� AUTHORIZATION TO EXECUTE A CONTRACT WITH METRO TANK AND PUMP COMPANY FOR THE INSTALLATION OF TWO BENNETT DIESEL AND GAS DISPENSING PUMPS FOR THE REPLACEMENT OF TWO BENNETT FUEL DISPENSING PUMPS Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: Second Reading: Special Considerations or Requirements: April 9, 2012 This resolution will authorize the Public Works Department to replace two existing fuel pumps located at its Public Works facility. To replace existing gas and diesel fuel pumps installed in 1991 at the Public Works facility fueling station. This fueling station provides fuel to all Village Departments including the Morton Grove Park District. Existing pumps have numerous maintenance issues which staff believes has become a dependability and safety issue and subsequently requests replacement. The Public Works Department routinely reviews vehicles and equipment for safety, dependability, age, and excessive repair cost; and replacing or eliminating equipment that no longer meets the department's needs. Public Works and Finance Departments. Funds in the 2012 Adopted Budget have been approved in the amount of $30,220 for the replacement of two fuel pumps. After the bid process, the actual cost for replacement will be $25,860. General Fund 025017-572010 The implementation of the program is done as part of the normal maintenance operations of the Public Works Department and Finance Department. Approval as presented. Not required. None I Respectfully submitted: R,ya ?lioree, Village Administrator Pro -Tem C = Prepared b ��,�s P Y Reviewed by: ! � 4 f [% "`�� dy De Monte, Director of Public Works Teresa lfoffyiiaa Liston, Corporation Counsel i / i AUTHORIZATION TO EXECUTE A CONTRACT WITH METRO TANK AND PUMP COMPANY FOR THE INSTALLATION OF TWO BENNETT DIESEL AND GAS DISPENSING PUMPS WHEREAS, the Village of Morton Grove (Village), located in Cool: County, Illinois, is ahome. rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Public Works Department needs to purchase and replace two fuel pumps located at the Public Works facility in order to refuel various Village owned vehicles; and WHEREAS, the Public Works Department advertised in the February 23, 2012, issue of the Pioneer Press Newspaper inviting bids on the purchase and installation of two Bennett fuel dispensing pumps; and WHEREAS, four equipment suppliers obtained the bidding materials; and WHEREAS, two bids were received, publicly opened, and read at the Public Works Facility at 10:00 a.m. on Friday, March 23, 2012, with the bid results as follows: and Contractor Total Metro Tank & Pump Company $25,860 Beacon SSI, Inc. 529.024 WHEREAS, funding for the above equipment is included in the 2012 Village of Morton Grove Budget in Account Number: 025017- 572010; and WHEREAS, the qualifications of the vender and availability of the equipment have been verified. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The only the company listed and described on this Resolution for the purchase of two Bennett fuel dispensing pumps be approved in this Resolution. SECTION 3: The Public Works Director of the Village of Morton Grove is hereby authorized to execute the purchase and installation of two fuel dispensing pumps for the total amount of $25,860 from Metro Tank and Pump Company I 1 I I West, Dundee Road, Wheeling, Illinois 60090. SECTION 4: This Resolution shall be in full force and effect upon its passage and approval. PASSED this 9"' day of April 2012. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 9'" day of April 2012. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 10 °i day of Apri 12012. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Ordinance 12 -11 I AN ORDINANCE TO AMEND TITLE 5, CHAPTER 13, ARTICLE F, SECTION 2 ENTITLED "NO PARKING DURING CERTAIN HOURS" AND TITLE 5, CHAPTER 13, ARTICLE F, SECTION 3 ENTITLED "TIME LIMIT PARKING ZONES" OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE Introduced April 9, 2012 Objective To amend Title 5, Chapter 13, Article F, Section 2 Entitled "No Parking During Certain Hours" and Title 5, Chapter 13, Article F, Section 3 Entitled "Time Limit Parking Zones" of the Municipal Code Purpose To change the parking restrictions on Ferris Avenue to extend the time allowed for parking on the west side of Ferris Avenue during off -peak hours near its intersection with Lincoln Avenue to include Saturdays, Sundays and Holidays. Background Ordinance 1 1 -35 amended the Municipal Code to allow parking on the west side of Ferris Avenue near Lincoln Avenue. This parking restriction was intended to allow on- street parking during off - peak travel times on Ferris Avenue in order to provide additional parking for residents and a business. A business owner has requested the parking restriction be extended at this location to allow on- street parking during the off -peak travel times on Saturdays, Sundays and holidays. The existing parking restrictions have not manifested reports of safety or operational deficiencies at this location since being established in September 2011. The travel demand forecasted for the design of the intersection improvements at Lincoln Avenue and Ferris Avenue have not been and do not seem likely to be realized in the foreseeable future. The Village may choose to rescind parking restrictions at any time it is deemed to be in the best interest of ffie Village. Programs, Departs Public Works, Engineering Division or Groups Affected Fiscal Impact $50 Source of Funds Workload Impact General Fund Account Number 025017 - 563130 Admin Recommend Approval as presented. Second Reading Required— Municipal Code Change — April 23, 2012 Special N/A Considerations or Requirements Respectfully submitted: 01? t Reviewed by: Prepared by: Ry Hor Village Administrator Pro Tem � Reviewed by: Chris Tomich, Village Engineer Teresa Director Public Works Corporation Counsel AN ORDINANCE TO AMEND TITLE 5, CHAPTER 13, ARTICLE F, SECTION 2 ENTITLED "NO PARKING DURING CERTAIN HOURS" AND TITLE 5, CHAPTER 13, ARTICLE F, SECTION 3 ENTITLED "TIME LIMIT PARKING ZONES" OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, Ordinance 11 -35 was passed on September 26, 2011, amending the Municipal Code to allow parking on the west side of Ferris Avenue from a point 150 feet north of the centerline of Lincoln Avenue to a point 240 feet north of the centerline of Lincoln Avenue; WHEREAS, this parking restriction was intended to allow on -street parking during off -peak travel times on Ferris Avenue which would provide additional parking for residents and a business; and WHEREAS, a business owner has requested the parking restriction be extended at this location to allow on- street parking during the off -peak travel times on Saturdays and Sundays; and WHEREAS, the existing parking restrictions have not manifested reports of safety or operational deficiencies at this location since being established in September 2011; and WHEREAS, the travel demand forecasted for the design of the intersection improvements at Lincoln Avenue and Ferris Avenue have not been and do not seem likely to be realized in the foreseeable future; and WHEREAS, the Village may choose to rescind parking restrictions at any time it is deemed to be in the best interest of the Village. NOW, TFIEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Title 5, Chapter 13, Article F, Section. Entitled "No Parking During Certain Hours" of the Municipal Code is hereby amended to delete the following restriction: 5- 13F -2: NO PARKING DURING CERTAIN HOURS: There shall be no parking at the times listed below on any of the following streets; and the Director of Public Works or his designee shall place "no parking" sighs in or at suitable places within the no parking zones herein established which specify the parking restrictions herein established: Street Between Side of Street Dav and Time Ferris Avenue A point 150 feet north of the centerline of Lincoln Avenue to a point 240 feet north of the centerline of Lincoln Avenue West 90 minute parking from 8:00 A.M. to 6:00 P.M. daily except Saturday, Sunday and holidays SECTION 3: Title 5, Chapter 13, Article F, Section 2 Entitled "No Parking During Certain Hours" of the Municipal Code is hereby amended to add the following restriction: 5- 13F -2: NO PARKING DURING CERTAIN HOURS: There shall be no parking at the times listed below on any of the following streets; and the Director of Public Works or his designee shall place "no parking" signs in or at suitable places within the no parking zones herein established which specify the parking restrictions herein established: Street Between Side of Street Dav and Time Ferris Avenue A point 150 feet north of the West Midnight to 6:30 P.M. centerline of Lincoln Avenue daily except Saturday, to a point 240 feet north of the Sunday and holidays centerline of Lincoln Avenue SECTION 4: Title 5, Chapter 13, Article F, Section 3 Entitled "TIME LIMIT PARKING ZONES" of the Municipal Code is hereby amended to add the following restriction: 5- 13F -3: TIME LIMIT PARKING ZONES: There shall be a time limit on parking on the following streets and at the following times within the zone specified herein and the Director of Public Works shall place 'limited parking" signs in or at suitable places within the limited parking zones herein established which shall specify parking restrictions herein established: B. Ninety Minute Parking: Street Between Side of Street Dav and Time Ferris Avenue A point 150 feet north of the centerline of Lincoln Avenue to a point 240 feet north of the centerline of Lincoln Avenue West 90 minute parking from 6:30 P.M. to midnight Monday through Friday and Saturday, Sunday and holidays SECTION 5: The Director of Public Works and /or his designee is hereby authorized and directed to remove any conflicting signs and erect such signs as detailed in this Ordinance. SECTION 6: This ordinance shall be communicated to residents adjacent to the parking restrictions via a letter, which shall be received as evidence of the passage and legal publication of this Ordinance. SECTION 7: This ordinance shall be in full force and effect upon its approval and publication. PASSED THIS 23`d day of April 2012 Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thil l Toth APPROVED BY ME THIS 23rd day of April 2012 Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 24`x' day of April 2012. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 12 -34 AUTHORIZING THE EXECUTION OF A CONTRACT WITH ST. AUBIN NURSERY AND LANDSCAPING FOR THE 2012 TREE PLANTING PROGRAM Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: Second Reading: Special Considerations or Requirements: Respectfully submitted: April 9, 2012 This resolution will authorize the Village President to execute a contract with St. Aubin Nursery and Landscaping for the 2012 Tree Planting Program. The 2012 Tree Planting Program is necessary to purchase and install replacement trees lost within the Village due to storms and disease. Many trees have been removed recently on public property due to storms and diseases such as the Emerald Ash Borer (to date approximately 478 ash tree have been removed from public property alone, by the Public Works Department). Public Works and Finance Departments. A grant was obtained by staff in -order to help fund replacement costs, along with funds secured through the 201 1 Recycling Reimbursement Program. The contract value is ,$112,580; however the final contract amount will be based on actual quantity of work performed. Grant and recycling revenue 025017-572010. The implementation and management of the program will be done as part of the normal maintenance operations of the Public Works Department. Approval as presented. Not required. None ;i Ryafi J. Horbe, Village Administrator Pro -Tem Prepared by: 4 Reviewed by: _ n y De Monte, Director of Public Works Teresa Corporation Counsel RESOLUTION 12 -34 AUTHORIZING THE EXECUTION OF A CONTRACT WITH ST. AUBIN NURSERY AND LANDSCAPING FOR THE 2012 TREE PLANTING PROGRAM WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the 2012 Tree Planting Program is necessary in order to purchase and replace trees lost through storms and disease throughout the Village; and WHEREAS, the Public Works Department advertised in the March 15th, 2012 issue of the Pioneer Press Newspaper inviting bids on the "2012 Tree Planting Program"; and WHEREAS, eight (8) contractors obtained the bidding materials; and WHEREAS, three bids were received, publicly opened, and read at the Public Works Facility at 10:00 a.m. on Tuesday, April 3, 2012, with the bid results as follows: : and Contractor Total St. Aubin Nursery & Landscaping $;12,580 Alanz Group Inc. $13,990 Arthur Weiler Inc. $18,760 WHEREAS, funding for the 2012 Tree Planting Project will be paid through a Grant and 2011 recycling rebate funds in Account Number: 025017-572010; and WHEREAS, the qualifications of the contractor, St. Aubin Nursery & Landscaping have been verified. NOW, THEREFORE, BE PF RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Only the company listed and described on this Resolution for the "2012 Tree Planting Program" be approved in this Resolution. SECTION '): The Village President of the Village of Morton Grove is hereby authorized to execute and the Village Clerk to attest a contract with St. Aubin Nursery and Landscaping, 35445 Irene Rd. Kirkland, Illinois 60146, for the amount of $12,580. SECTION 4: This Resolution shall be in full force and effect upon its passage and approval. PASSED this 9 "' day of April 2012, Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Great Marcus Thill Toth APPROVED by me this 9`' day of April 2012. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and PILED in my office this 10 "' day of April 2012. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Ordinance AMENDING TITLE 4, CHAPTER 3, SECTION 16 ENTITLED LIQUOR CONTROL OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE Introduced: March 26,20I2 Synopsis: This ordinance amends and updates Title 4, Chapter 3, Section 16 to require establishments and their employees to card anyone who appears to be under the age of 35 purchasing an alcoholic liquor, Purpose: To add a provision to Title 4 Chapter 3, Section 16 to require establishments and their employees to card individuals who appear to be under the age of 35. Background: The Village President, in his capacity as the Local Liquor Control Commissioner. directed staff to review and update the Village's liquor control ordinance to prohibit any business or their employees from selling alcoholic liquor to any person who appears to be under the age of thirty - five (35 years of age unless that person has a valid State of Illinois picture I.D. or driver's license, or U.S. passport. Programs, Departs Liquor Control Commission, Village Administrator, Police Department, Finance Department, or Groups Affected Legal Department Fiscal Impact: The adjustment will have a minimal impact on the Village's finances. Source of Funds: Not applicable Workload Impact: _ The implementation of this ordinance will be performed by the Village President, the Morton i Grove Police Department, Finance Department, and Legal Department. Admin Approval as presented Recommendation: Second Reading: Required — Code Amendment (April 9, 20 12) Special None Considerations or Requirements: Respectfully submitted: Prepared and Reviewed by: Administrator Pro Tem Teresa Hoffiuean Liston, Corporation Counsel f �„4,, AN ORDINANCE AMENDING TITLE 4, CHAPTER 3, SECTION 16 ENTITLED LIQUOR CONTROL OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1470 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited. to the power to tax and incur debt; and WHEREAS, the Village is continuously reviewing and as it deems necessary updating existing Municipal Codes (Code) to assure they are kept current and relevant; and WHEREAS, the Local Liquor Control Commission is proposing Title 4, Chapter 3, Section 16 of the Municipal Code be updated to state no business or their employees shall sell alcoholic liquor to any person who appears to be under the age of thirty -five (35) years of age without that person first furnishing a valid state picture I.D., driver's Iicense, or U.S. passport; and WHEREAS, the proposed amendments are in the Village's best interest. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Title 4, Chapter 3, Section 16 entitled Prohibited Conduct Relating to Minors is hereby amended to read as follows: 4 -3 -16: PROHIBITED CONDUCT RELATING TO MINORS: A. No person or licensee nor any officer, associate, member, representative, agent, or employee of such licensee shall sell, give, or deliver alcoholic liquor to any person under the age of twenty one (2 1) years. B. No person or licensee nor any officer, associate, member, representative, agent, or employee of such Iicensee shall sell alcoholic liquor to any person who appears to be under the age of thirty -five (35) without first requiring said person to furnish a valid State of Illinois picture I.D. or driver's license, or U.S. passport. C. No person under the age of twenty one (21) years shall purchase, obtain or consume alcoholic liquor. D. A licensee shall display a sign at the licensed premises at all times in a prominent place, which shall read substantially as follows: WARNING TO PERSONS UNDER 21 YEARS YOUARE SUBJECT TO A FINE OF UP TO ONE THOUSAND DOLLARS ($1,000) UNDER THE ORDINANCE OF THE VILLAGE OF MORTON GROVE IF YOUPURCHASE ALCOHOLIC; LIQUOR, OR MISREPRESENT YOUR AGE FOR THE PURPOSE OF PURCHASING OR OBTAINING ALCOHOLIC LIQUOR. ALL UNLA WFUL ATTEMPTS TO PURCHASE ALCOHOL SHOULD BE REPORTED TO THE MORTON GROVE POLICE DEPARTMENT 847 -470 -5208 E. No person shall permit any person under the age of twenty one (2 1) to be or remain at any establishment where the sale of alcoholic liquor is the principal business unless accompanied by his or her parent or guardian, or any lawful employee eighteen (18) years of age or older. F. No parent or guardian shall permit his or her child to violate any of the provisions of this section. G. No person under the age of twenty one (21) years shall falsely represent that he or she is at least twenty one (2 1) years of age, or present or offer to any licensee, his agent or employee, any proof or evidence of age and identity that is false, fraudulent, or not actually his or her own for the purpose of ordering, purchasing, attempting to purchase or otherwise procuring or attempting to procure any alcoholic beverage. H. No person under the age of twenty one (21) years shall have in his or her possession any false or fraudulent written, printed, or photostatic evidence of age and identity. L No person under the age of twenty one (21) years shall have any alcoholic liquor in his or her possession on any street or highway or in any public place or in any place open to the public, unless such person is making a delivery of alcoholic liquor in pursuance of the order of his or her parent. No person shall rent a hotel or motel room for the purpose of or with the knowledge that such room shall be used for the consumption of alcoholic liquor by a person under the age of twenty one (21) years. K. No person shall permit a person under the age of twenty one (2 1) to consume alcoholic liquor at his residence or property. A person is deemed to violate this subsection if he knowingly authorizes, enables, or permits his property to be used for the consumption of alcoholic Iiquor by a person under the age of twenty one (21), or by failing to control access to either the residence or the alcoholic Iiquor maintained in the residence. L. No person shall have alcoholic liquor in his or her possession on public school district property on school days or at events on public school district property when children are present unless the alcoholic liquor is in the original container with the seal unbroken and is in the possession of a person who is not otherwise legally prohibited from possessing the alcoholic Iiquor, unless the alcoholic liquor is in the possession of a person in or for the performance of a religious service or ceremony. M. No licensee shall permit any employee or any person under the age of twenty one (2 1) to sell, serve, handle, draw, pour, or mix any alcoholic liquor on the licensed premises. N. The possession and dispensing, or consumption by a person under twenty one (2 1) years of age of alcoholic liquor in the performance of a religious service or ceremony, or the consumption of alcoholic liquor by a person under twenty one (2 1) years of age under the direct supervision and approval of a parent or guardian or person standing in loco parentis of such person under twenty one (2 1) years of age in the privacy of a home, is not prohibited by this article. (Ord. 06 -20, 6 -12 -2006) SECTION 3: The terms and conditions of this ordinance shall be severable and if any section, term, provision, or condition is found to be invalid or unenforceable by any reason by a court of competent jurisdiction, the remaining sections, terms, provisions, and conditions, shall remain in full force and effect. SECTION 4: In the event this ordinance or any code amendment herein is in conflict with any statute, ordinance, or resolution or part thereof, the amendments in this ordinance shall be controlling and shall supersede all other statutes, ordinances, or resolutions but only to the extent of such conflict. Except as amended in this ordinance, all chapters and sections of the Village of Morton Grove Village Code are hereby restated, readopted, and shall remain in full force and effect. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 9 °i day of April 2012. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Great Marcus Thill Toth APPROVED by me this 9`' day of April 2012. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this 9`x' day of April 2012. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Ordinance 12 -12 AUTHORIZING AGGREGATION OF AN ELECTRICAL LOAD AND ADOPTING AN ELECTRIC AGGREGATION PLAN OF OPERATION AND GOVERNANCE Introduced: April 9, 2012 Synopsis: This ordinance will authorize the Village to operate an electric aggregation program as an "opt- out program" for residential and small commercial retail customers. Purpose: The operation of all electrical aggregation program is anticipated to save Village residents and small businesses substantially for the purchase of electricity. Background: The State Legislature recently amended the Illinois Power Agency Act to allow municipalities to aggregate the electrical load (supplies) in order to obtain group pricing and hopefully group savings on the purchase of electricity. The law allows the Village to operate the program as an Opt-01.1t program (which will provide all residential customers and small businesses to be automatically part of the group purchase program but may opt -out if they so desire) so long as a referendum is passed by a majority of residents. Village of Morton Grove voters have approved such a referendum on March 20, 20 t 2. In order to proceed with the opt -out program, the Village has retained the services of Nimeek. The Village is also required by law to adopt an Electrical Power Aggregation Plan of Operation and Governance, and hold two public hearings on the aggregation. The two public hearings are scheduled for April 23 and May 14, 2012. This ordinance will adopt and approve the Electric Aggregation Plan Operation and Governance. It also gives the Village the opportunity to partner with other communities in order to achieve maximum savings for its residents. The Plan of Governance provides all applicable residential customers shall have universal access to the program and shall fully inform residents and small commercial retailers of their right to opt out of the program. The electric aggregation will occur automatically for each residential or small retail business customer unless they affirmatively opt - out of the program. In other words, residents do not need to do anything to take advantage of any savings achieved through this program. Programs, Departs Administration and Legal Departments or Groups Affected Fiscal Impact: While there is no guarantee as to savings, other communities have been able to achieve a savings of up to thirty percent (30 %) of the cost of electrical supply for its residents and small businesses. Source of Funds: N/A Workload Impact: The Village Administrator and Corporation Counsel will oversee implementation ofthe plan. Admin Recommend: Approval as presented Second Reading: April 23, 2012 Special Consider or None Requirements: / Respectfully submitted: Administrator Pro Tem Prepared by: I T Teresa Hoffirlhan Ljkop6; Corporation Counsel AUTHORIZING AGGREGATION OF AN ELECTRICAL LOAD AND ADOPTING AN ELECTRIC AGGREGATION PLAN OF OPERATION AND GOVERNANCE WHEREAS, the Village of Morton Grove (VILL,AGE), located in Cook County, Illinois is a home rule unit of government under the provisions of Article 7 of the Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, recently the Illinois Power Agency Act, Chapter 20, Illinois Compiled Statutes, Act 3855, added Section I -92 entitled Aggregation of Electrical Load by Municipalities and Counties (hereinafter referred to as the "Act"); and WHEREAS, under the Act, the Village may operate the Aggregation Program as an opt -out program for residential and small commercial retail customers if a referendum is passed by a majority vote of the residents pursuant to the Act's requirements; and WHEREAS, the Village submitted the question in a referendum on March 20, 2012, and a majority of the electors voting on the question voted in the affirmative; and WHEREAS, the Corporate Authorities hereby find it is in the best interest of the Village to operate the Aggregation Program under the Act as an opt -out program and to implement the program according to the terms of the Act. WHEREAS, the Act requires prior to the implementation of an opt -out electrical Aggregation Program by the Village, the Village must adopt an electrical power aggregation plan of operation and governance and hold not less than two (2) public hearings. WHEREAS, the Village will be holding the required Public Hearings for the Electric Power Aggregation Plan of Operation and Governance on April 23,2201 2, and May 14, 2012, and providing the required public notice. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth herein thereby making the findings as hereinabove set forth. SECTION 2: The Corporate Authorities of the Village find and determine it is in the best interests of the Village to operate the Electric Aggregation Program under the Act as an opt -out program. SECTION 3: The Corporate Authorities of the Village hereby are authorized to aggregate in accordance with the terms of the Act residential and small commercial retail electrical loads located within the corporate limits of the Village, and for that purpose may solicit bids and enter into service agreements to facilitate for those loads the sale and purchase of electricity and related services and equipment. SECTION 4: The Corporate Authorities of the Village are granted the authority to exercise such authority jointly with any other municipality or county and, in combination with two or more municipalities or counties, may initiate a process jointly to authorize aggregation by a majority vote of each particular municipality or county as required by the Act. SECTION 5: The Aggregation Program for the Village shall operate as an opt -out program for residential and small commercial retail customers. SECTION 6: The Aggregation Program shall be approved by a majority of the members of the Corporate Authorities of the Village. SECTION 7: The Corporate Authorities of the Village with the assistance from the Illinois Power Agency shall develop a plan of operation and governance for the Aggregation Program and shall conduct such public hearings and provide such public notice as required under the Act. The Load Aggregation Plan shall provide for universal access to all applicable residential customers and equitable treatment of applicable residential customers, shall describe demand management and energy efficiency services to be provided to each class of customers and shall meet any requirements established by law concerning aggregated service offered pursuant to the Act. SECTION 8: As an opt -out program, the Corporate Authorities of the Village shall fully inform residential and small commercial retail customers in advance they have the right to opt -out of the Aggregation Program. The disclosure and information provided to the customers shall comply with the requirements of the Act. SECTION 4: The electric aggregation shall occur automatically for each person owning, occupying, controlling, or using an electrical load center proposed to be aggregated within the corporate limits of the Village, subject to a right to opt -out of the program as described under this ordinance and the Act. SECTION 10: The Corporate Authorities hereby grant the Village Administrator and/or his designee in writing the specific authority to execute a contract without further action by the Corporate Authorities and with the authority to bind the Village. SECTION 11: The Corporate Authorities hereby adopt the Electrical Power Aggregation Plan of Operation and Governance as set forth in Exhibit "A" attached hereto and made a part hereof as if fully set forth by this reference. SECTION 12: This ordinance shall be in full force and effect after its passage, approval and publication in pamphlet form as provided by law. PASSED THIS 23`a day of April 2012. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED BY ME THIS 23`d day of April 2012. Daniel J. Staackmann, Village President Village of Morton Grave Cook County, Illinois ATTESTED and FILES in my office This 24 °i day of April 2012. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cools County, Illinois ice, mot, llyog 1 INTRODUCTION Public Act 96 -1076 amended the Illinois Power Agreement Act by adding Section 1 -92 to Chapter 20, Act 3855 of the Illinois Compiled Statutes ( "the Act ") and allowed the Corporate Authorities of a municipality to adopt an ordinance in accordance with the Act to aggregate electrical loads for residential and small commercial retail customers within the corporate limits of the Village of Morton Grove on an opt -out or opt -in program. The Act further authorized a municipality to select suppliers of retail electric supply, solicit bids and enter into service agreements to facilitate the sale and purchase of electricity and related services. The legislation authorized the Illinois Power Agency ( "IPA ") to assist a municipality in developing a plan of operation and governance. Large industrial and commercial consumers with sophisticated electric operations use their size and expertise to obtain lower electric power rates. Individual residential and small commercial retail consumers are typically unable to obtain significant price reductions since they lack the same bargaining power, expertise, and the economies of scale enjoyed by larger consumers. Aggregation, the combining of multiple electric loads, provides the benefits of retail electric competition for consumers with lower electric usage. Municipal aggregation, the combining of multiple retail electric loads of customers by a municipality, provides the means through which municipal residential and small commercial retail customers may obtain economic benefits of Illinois' competitive retail electric market. The Aggregation Program combines the electric loads of residential and small commercial retail customers to form a buying group ( "Aggregation Group "). The Village of Morton Grove ( "Village ") will act as purchasing agent for the Aggregation Group. Therefore, will be a Municipal or Governmental Aggregator, as described by Illinois law and the rules established by authorized agencies, and shall act on behalf of Commonwealth Edison Company, an affiliate of Exelon Corporation (herein referred to as "ComEd" or "Commonwealth Edison ") in the Village to obtain the best Aggregation Program for the Members of the Aggregation Group. IL PROCESS On March 20, 2012, in accordance with the requirements of the Act, Village of Morton Grove voters approved a referendum to operate an Aggregation Program as an "opt -out" program. Under the opt -out program, all ComEd residential and small commercial retail customers in the Village are automatically included as participants in the Program unless they opt -out of the Program by providing written notice of their intention not to participate as a part of the Aggregation Group. As required by state law, the Corporate Authorities of the Village duly passed an Ordinance which authorized submitting to the Village's electorate the determination whether or not the Aggregation Program shall operate as an opt -out program, Following the approval of the referendum by the electorate, the Village passed Resolution 12 -18 on February 27, 2012, authorizing the Village to aggregate electric loads for residential and small commercial retail customers in the Village and implement an opt -out program. In addition to passing the required documents by the Corporate Authorities, the Village may also be required to comply with various rules and regulations established by authorized agencies of the State of Illinois. The Village will promptly file any application and comply with any applicable rules and regulations that may be required by Illinois law for certification as a Municipal Aggregator and to operate the Aggregation Program under the Act. As required by the Act, the Corporate Authorities developed and approved this Aggregation Plan of Operation and Governance ("Plan"). Before adopting this Plan and as required by the Act, the Corporate Authorities duly published a notice in the Morton Grove Champion Newspaper, a newspaper of general circulation in the Village /City, of public hearings to be held on April 23, 2012, at 7:00 pm and May 14, 2012, at 7:00 pm. The public hearings were held by the Corporate Authorities at Village Hall and provided the residents of the Village of Morton Grove a meaningful opportunity to be heard regarding the Aggregation Program and this Plan. The Corporate Authorities considered the concerns of the residents and information disclosed at the hearings in the development of this Plan. The opt-out notice for the Aggregation Program shall be provided in advance to all eligible electric customers in the Village upon approval of this Plan according to the opt -out disclosure program developed by the Village. The opt -out notice and disclosures shall comply with the Act and all applicable rules and regulations of any authorized agency in the State of Illinois and shall fully inform such customers in advance they have the right to opt -out of the Aggregation Program. The opt -out notice shall disclose all required information including but not limited to the rates, terms and conditions of the Program and the specific method to opt -out of the Program. By majority vote of the Corporate Authorities, the Village may select a Retail Electric Supplier (" RES" or "Provider") to provide the electric power for the Aggregation Program according to the terms of a written service agreement entered into by and between the Provider and the Village. By majority vote of the Corporate Authorities, the Village may determine not to enter into a service agreement with any Provider and in such event the Aggregation Group shall continue to purchase electric power through Commonwealth Edison. If the Corporate Authorities enter into a service agreement with a Provider, Commonwealth Edison will continue to provide and service delivery of the electricity purchased from the Provider, and metering, repairs and emergency service will continue to be provided by Commonwealth Edison. The Corporate Authorities have determined each participant in the Aggregation Group shall receive a single monthly bill from Commonwealth Edison under applicable tariffs. In order to clarify certain terminology, the following terms as used in this Plan shall have the meanings set forth below: Aggregation Group shall mean all the residential and small commercial retail customers of ComEd in the corporate limits of the Village have not opted out of the Program and are permitted under the terms of the Act to participate in the Program. Aggregation Program means the program developed and implemented by the or Program Village of Morton Grove, as a Municipal Aggregator under the Act, to provide ComEd residential and small commercial retail customers in the Village with retail electric generation services. Municipal Aggregator means the Village operating an Aggregation Program under the legislative authority granted the Village to act as an aggregator to provide a competitive retail electric service to residential and small commercial retail customers of ComEd in the Village. Pursuant to the Act, an Aggregator is not a public utility or an alternative retail electric supplier. Member means a person or legal entity enrolled in the Municipal Aggregation Program for competitive retail electric services and a member of the Aggregation Group, Retail Electric Supplier means an entity certified by all required authorities of the State ( "RES" or "Provider ") of Illinois to provide competitive retail electric supply service(s), and which is duly selected by the Village to be the entity responsible to provide the required retail electrical supply service related to an Aggregation Program as defined in the Act, Village Ordinances and applicable rules and regulations of any authorized agency of the State of Illinois and has duly executed a Power Supply Agreement with the Village. A. �gregation Services Provider: will use a competent entity as a Provider to perform and manage aggregation services for Members of the Aggregation Program. The Provider shall provide adequate, accurate, and understandable pricing, terms and conditions of service, including but not limited to no switching fees and the conditions under which a Member may opt -out without penalty. The Provider must provide the Village, upon request, an electronic file containing the Members usage, charges for retail supply service and such other information reasonably requested by the Village. 2. Database: The Retail Electric Supplier shall create and maintain a secure database of all Members. The database will include the name, address, Commonwealth Edison account number, and Retail Electric Suppliers' account number of each active Member, and other pertinent information such as rate code, rider code (if applicable), most recent twelve (12) months of usage and demand, and meter reading cycle. The database will be updated at least quarterly. Accordingly, the Provider will develop and implement a program to accommodate Members who (i) leave the Aggregation Group due to relocation, opting out, etc. (ii) decide to join the Aggregation Group; (iii) relocate anywhere within the corporate limits of the Village, or (iv) move into the Village and elect to join the Aggregation Group. This database shall also be capable of removing a Member from the Aggregation Group who has duly opted out of the Program. The Provider will use this database to perform audits for clerical and mathematical accuracy of Member electric supply bills. The Provider will make the database available to the Village at any time the Village requests it. 3. Member Education: The Provider shall develop and implement, with the assistance of the Village, as the Village may determine in its sole discretion, an educational program that generally explains the Aggregation Program to all residential and small commercial retail customers in the Village and the Aggregation Group, provides updates and disclosures mandated by Illinois law and applicable rules and regulations, and implements a process to allow any Member the opportunity to opt out of the Aggregation Program according to the terms of the Power Supply Agreement, See Appendix "A" for further details. Customer Service: Provider shall hire and maintain an adequate customer service staff and develop and administer a written customer service process that will accommodate Member inquiries and complaints about billing and answer questions regarding the Aggregation Program in general. This process will include a description of how telephone inquiries will be handled, either internally or externally, how invoices will be prepared, how Members may remit remittance payment, and how collection of delinquent accounts will be addressed. The Provider and the Village will enter into a separate customer service plan agreement or the terms shall be included in the Power Supply Agreement. 5. Billing; Commonwealth Edison will provide a monthly billing statement to each Member which shall include the charges of the Provider, and the Provider will not charge any additional administrative fee. 6. Compliance Process: The Provider shall develop internal controls and processes to ensure the Village remains in good standing as a Municipal Aggregator and ensure the Village and the Program complies with the Act and all applicable laws, rules and regulations, as they may be amended from time -to -time. It will be the Provider's responsibility to timely deliver reports at the request of the Village that will include (i) the number of Members participating in the Program; (ii) a savings estimate or increase from the previous year's baseline; (ii) such other information reasonably requested by the Village; (iv) comparison of the Members' charge for the supply of electricity from one designated period to another identified by the Village. The Provider shall also develop a process to monitor and shall promptly notify the Village in writing of any changes or amendments to the Act or any laws, rules or regulations applicable to the Aggregation Program. Notification to Commonwealth Edison: The residential and small commercial retail customers of ComEd in the Village do not opt -out of the Aggregation Program will be enrolled automatically in the Aggregation Program by a Provider. Mernbers of the Aggregation Group will not be asked to take affirmative steps to be included in the Aggregation Group. To the extent ComEd requires notification of participation; the Provider shall provide such notice to ComEd. The Provider will inform ComEd from time -to -time through electronic means any new members that it is enrolling into the Aggregation Group. 8. Plan Requirements: Pursuant to the Act, the Provider selected by the Village and the Village shall: a. Provide for universal access to all applicable residential customers and equitable treatment of applicable residential customers; Describe demand management and energy efficiency services to be provided to each class of customers, Meet any requirements established by law concerning aggregated service offered pursuant to the Act. g. Solicitation of Bids; Pursuant to the requirements of the Act, the process of soliciting bids for electricity and related services and awarding power supply agreements for the purchase of electricity and other related services by the Village, shall be conducted in the following manner: The Corporate Authorities of the Village may solicit bids for electricity and other related services. b. Notwithstanding Section 16 -122 of the Public Utilities Act and Section 2HH of the Consumer Fraud and Deceptive Business Practices Act, an electric utility that provides residential and small commercial retail electric service in the Village must, upon request of the Corporate Authorities of the Village, submit to the requesting party, in an electronic format, those names and addresses of residential and small commercial retail electrical retail customers in the Village are reflected in the electrical utilities records at the time of the request and such other information required by the Act or any applicable rule or regulation of an authorized Illinois agency. C. The Village, upon receiving customer information from an electric utility shall be subject to the limitations on the disclosure of that information described in Section 16 -122 of the Public Utilities Act and Section 2HH of the Consumer Fraud and Deceptive Practices Act, and an electric utility providing such information shall not be held liable for any claims arising out of the provision of information pursuant to this Section and the Act. Power Supply Agreement The Corporate Authorities of the Village and the Provider shall duly execute and enter into a Power Supply Agreement to serve the Aggregation Group. C 's Retail Electric Supplier The Village may require the Provider to satisfy each of the following requirements in the Power Supply Agreement, • Have sufficient sources of power to provide retail firm power to the Aggregation Group. • Maintain a license as a Federal Power Marketer with the Federal Energy Regulatory Commission. • Maintain a certification from the State of Illinois as a certified retail electric supplier and any and all other licenses or certifications required by Illinois law. • Register as a retail electric supplier with ComEd. • Maintain a Service Agreement for Network Integration Transmission Service under Open Access Transmission Tariff. • Maintain a Service Agreement under Market -based Rate Tariff. • Maintain the necessary corporate structure to sell retail firm power to the ComEd residential and small commercial retail customers in the Village and the Aggregation Group. • Maintain an Electronic Data Interchange computer network that is fully functional at all times and capable of handling the ComEd residential and small commercial retail electric customers in the Village and the Aggregation Group. • Maintain the marketing ability to reach all ComEd residential and small commercial retail customers in the Village to educate them on the terms of the Aggregation Program and the Act. • Maintain a call center capable of handling calls from Members of the Aggregation Group. • Maintain a local or toll -free telephone number for customer service and complaints related to the Village's Aggregation Program. • Agree in a binding written agreement between the Village and the Provider to hold the Village financially harmless and fully indemnifying the Village from any and all financial obligations arising from supplying power to the Aggregation Group. • Satisfy the credit requirements of the State of Illinois and the Village. • Have the binding authority (to the satisfaction of legal counsel for the Village /City) to execute the Power Supply Agreement with the Village and be fully bound by all of its terms and conditions. • Assist the Village in filing all reports required by the Act and any applicable law, rule or regulation, as may be amended form time to time. • Assist the Village in developing a Consumer Education Plan. • Assist the Village in developing a smart -meter program D. Activation of Service After a notice is mailed to all residential and small commercial retail electric customers in the Village providing an opportunity to opt out of the Program within a specific period of time, all customers who do not opt out in writing will be automatically enrolled in the Program. Customer enrollment with the Provider will occur thereafter without further action by the customer on terms set forth in the Power Supply Agreement and according to the retail tariffs of Commonwealth Edison. E. Changes Extension or Renewal of Service The Power Supply Agreement with the Provider will provide when service shall begin and end. if the Power Supply Agreement is extended or renewed, Members will be notified as to any change in rates or service conditions and other information required by law. The Power Supply Agreement shall describe the terms upon which a Member or non - member will be given an opportunity to opt into or out of the Program, and reasonable notice will be provided as required by the Act or any applicable law. Members who opt -out will also be notified of their right to select an alternate retail electric supplier and of their ability to return to ComEd provided supply service. Termination of Service In the event that any Power Supply Agreement is terminated for any reason prior to the end of the scheduled term, each Member of the Aggregation Group will receive prompt written notification of termination of the Program at least sixty (60) days prior to termination of service under the Agreement. If the Agreement is not extended or renewed, Members will be notified in a manner determined by the Village and any applicable law, prior to the end of any service. Members will also be notified of their right to select an alternate retail electric supplier and of their ability to return to ComEd provided supply service upon termination of the Agreement. G. Opt -In Procedures ComEd residential and small commercial retail customers will be automatically enrolled in the Aggregation Program after any opt -out period has expired, unless they timely call the Provider's 800 number and /or return in writing a form to be provided notifying the Provider that they do not want to participate in the Aggregation Program. The Provider may provide special notice directly to categories of ComEd customers as the Village may direct, and inform such customers of specific potential consequences of their change from existing service from ComEd to the Program, including but not limited to (i) space heating customers, (ii) Real Time (Hourly) pricing customers, (iii) customers using an electrical supplier other than ComEd or the Provider. ComEd residential and small commercial retail customers in the Village may request to join the Aggregation Group after the expiration of any enrollment period by contacting the Provider, who shall accept them into the Aggregation Program, subject to written policies mutually agreed upon between the Village and the Provider in the Power Supply Agreement. The agreed upon policy shall be consistent with ComEd's supplier enrollment requirements. Members of the Aggregation Group who move from one location to another within the corporate limits of the Village shall continue as a Member of the Aggregation Group, H. Opt -out Procedures ComEd residential and small commercial retail customers in the Village may opt -out of the Aggregation Program at any time during the opt -out period. The Provider may or may not charge an early termination fee. Members of the Aggregation Group will be allowed to switch to a different electric supplier after the expiration of the opt -out period on the terms set forth in the Power Supply Agreement but at least shall be allowed to opt -out every three years. Requirements for notification of intent to opt -out of the Aggregation Group shall be set forth in the Power Supply Agreement. Consumers who opt -out of the Aggregation Group will not be switched from their current supplier or their applicable to ComEd's Standard Service Offer, until the consumer selects an alternate generation supplier, As required by the Act, it shall be the duty of the Village or the Provider if so provided in the Power Supply Agreement, to fully inform residential and small commercial retail customers in the Village in advance that they have the right to opt -out of the Aggregation Program. Such disclosure shall prominently state any charges to be made and shall include full disclosure of the cost to obtain service pursuant to Section 16 -903 of the Public Utilities Act, how to access it, and the fact that it is available to them without penalty, if they are currently receiving services under that section. As further required by the Act, the IPA shall furnish, without charge, to any resident of the Village, a list of all supply options available to them in a format that allows comparison of prices and products. Bid Process The Village may elect to hold an individual bid or participate in a group bid. If the Village elects to participate in a group bid, the City/Village may use the northern Illinois Municipal Electric Collaborative Inc. ( "NIMEC ") to assist with the group bid, The Village will not delegate any signing authority to NIMEC or other entity, but will make its own decision to accept or reject their individual bid resulting from the group bid. Suppliers will present individual bids to each community participating in the bid group. NIMEC will create an advisory group, representing and consisting of those communities participating in the bid, to determine the bid winner(s) on the day of the bid. NIMEC will then recommend that each Village accept the bid winner's individual bid for the Village. The Village will then decide to accept or reject their individual bid. Whether or not each community participating in the bid accepts or rejects their individual bid will have no impact upon the individual bids of the other communities. V. MISCELLANEOUS GOVERNANCE GUIDELINES A. The Corporate Authorities of the Village shall approve by an Ordinance passed by majority vote of the Corporate Authorities this Plan of Operation and Governance for the Aggregation program and any Amendments thereto, B. The Corporate Authorities of the Village shall contract with a Provider certified by the Illinois Commerce Commission for the provision of Competitive Retail Electric Service to the Aggregation Group. C. The Corporate Authorities of the Village will require any Provider to disclose any subcontractors that it uses in fulfillment of the services described above in the Power Supply Agreement. D. The Corporate Authorities of the Village will require the Provider to maintain either a toll -free telephone number, or a telephone number that is local to the Members. Vi. LIABILITY The Village shall not be liable to participants in or members of the Aggregation Group for any claims, however styled, arising out of the aggregation program or the provision of aggregation services by the Village or the provider participants or members in the aggregation group shall assert any such claims solely against the provider pursuant to the power supply agreement, under which such participants are express third -party beneficiaries. VII. INFORMATION AND COMPLAINT NUMBERS Copies of this Plan shall be available from the Village of Morton Grove free of charge. Members and residential and small commercial retail customers of ComEd may call Village Hall at 847/470 -5220 for a copy of the Plan or for more information. 10 Appendix "A" -- Education Process The Provider shall develop the educational program in conjunction with the Village. Its Purpose will be to explain the Aggregation Program to its members, provide updates and disclosures as mandated by State law and the rules and regulations of any applicable Illinois agency, and provide the opportunity for the Members to Opt -out of the Aggregation Program, The following are components of the education program: Each residential and small commercial retail customer of ComEd within the corporate limits of the Village will receive notification by U.S. Mai! stating: what the municipal Aggregation Program means, the procedure which must be followed to Opt -out of the Aggregation Program, the estimated price of electricity for Member of the Aggregation Program, and the deadline for returning the Opt -out form. See sample letter attached. The Provider shall cooperate with the Village to provide opportunities for educating residential and small commercial retail CE customers in the Village about the Program and their rights under the applicable law and rules and regulations. In addition, the Provider and Village will cooperate to provide education about opportunities for energy efficiency measures to help Members reduce energy consumption. 3. The Provider will provide updates and disclosures to the Village and Members as mandated by State law and applicable rules and regulations as amended from time -to -time. 22 Dear Village of Morton Grove Resident: Village of Morton Grove is providing you the opportunity to join other residents to save money on the electricity you use. Savings are possible through governmental aggregation, where Village officials bring together citizens to gain group buying power for the purchase of electricity from a retail electric generation provider certified by the Public Ilfmois Ufilnies Commission. Village of voters approved this program in November 2010. After researching competitive electricity pricing options for you, we have chosen „ to provide you with savings on your electric generation through May 2012. There is no cost for enrollment and you will not be charged a switching fee. You do not need to do anything to participate. As a member of this aggregation, you are guaranteed to save_, percent off your Price to Compare . Your Price to Compare is essentially the price you pay for electric generation from the utility and consists of generation and transmission related components, which are the costs associated with generating the power and delivering it through the transmission system. To estimate what your savings per kilowatt-hour (KVVH) will be through this program, locate your Price to Compare on your electric bill Divide your Price to Compare by 104 then multiply by 0.0_(__ %) to determine your savings per KW H. Multiply that number by your amount of electricity, total monthly usage. The final number is how much you can expect to save each month you use the same You will see your electric savings from after your enrollment has been completed and your switch has been finalized - approximately 30 -45 days, depending upon your meter read date, of course, you are not obligated to participate in the Village of Morton Grove's electric governmental aggregation program. If you wish to be excluded from the program and remain a full - service customer of your local electric utility - Commonwealth Edison- you have until . 2012 to return the attached "opt -out” foam. If you do not opt out at this time, you will receive a notice at least every asking if you wish to remain in the program. If you leave the program at any other time, you could be subject to a cancellation fee from - and you might not be served under the same rates, terms and conditions that apply to other customers served by Commonwealth Edison. After you become a participant in this govemmental aggregation program, Commonwealth Edison will send you a letter confirming your selection of as your electric generation provider_ As required by law, this letter will Interim you of your option to rescind your enrollment with with adequate notice prior to the scheduled switch. To remain in the Village's governmental aggregation program, you don't need to take any action when this letter arrives. Commonwealth Edison will continue to maintain the system that delivers power to your home - no new poles or wires will be built by You will continue to receive a single, easy -to -read bill from your local elecMc utility with your charges included. The only thing you'll notice is savings. If von have any questions., please call toll -free at 8471470 -5220. Monday through Friday, 8.30 am to 5:00 pm. Please do not call the Village of Morton Grove with aggregation program questions. Sincerely, Village of Morton Grove P . To receive these savings, you should not respond- Return the opt -out form only if you do not want to participate in the Village's electric governmental aggregation program. Option 1 Do nothing and save. If you want to participate in this program and save, you do not need to return this form. Your enrollment is automatic. 12 Option 2: Opt art by returning this form_ If you do notwant to participate in this program, YOU must return this form before the due date. Service addross (City, state and Phone number: Account holder's signature. _ IN