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HomeMy WebLinkAbout2012-07-09 MinutesI. Village President Dan Staackmann called the meeting to order at 7:00 p.m. and directed the Clerk to call the roll. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. APPROVAL OF Regarding the Minutes of the Special Meeting of June 25, 2012, Trustee DiMaria moved, seconded by Trustee Toth, to accept the Minutes as presented. Motion passed unanimously via voice vote. b. Regarding the Minutes of the June 25, 2012 Regular Board Meeting, Trustee DiMaria moved, seconded by Trustee Toth, to accept the Minutes as presented. Motion passed unanimously via voice vote. IV. SPECIAL REPORTS 1. Plan Commission Case PC 12 -05 Requests a Special Use Permit for a Martial Arts School over 1 000 Square Feet at 6103 Dempster. a. This case was presented to the Board by interim Building Commissioner, Bill Porter, due to a family emergency that precluded Plan Commission Chairman Ron Farkas from attending. b. Mr. Porter explained that the Applicant, North Shore Martial Arts, proposes to renovate the existing tenant space for a martial arts school, which will have a variety of classes during the day and evenings. The space is approximately 1,650 square feet in a multi- tenant building that contains other commercial uses, such as a rental car office and a medical office. c. At the Plan Commission hearing held on June 18, 2012, Director of Community Development John Said explained that the Village's Unified Development Code allows martial arts schools of less than 1,000 square feet as permitted uses; those over 1,000 square feet must obtain a special use permit. Minutes of July 9, 2012 Board Meeting.' IV. SPECIAL REPORTS (continued) d. The applicant was represented at the Plan Commission hearing by Mr. Greg Gilbert and Ms. Susanne Gilbert, family friends. They said that the martial arts school was previously located in the Bally's Fitness Center at Prairie View Shopping Center, but when LA Fitness took over Bally's, the martial arts school was not allowed to continue as a tenant there. It is planned that the school will have classes on days and evenings, including weekends. Many of the students will be dropped off and picked up by their parents. Typically, students carpool to classes, which helps reduce the number of trips and the parking needs for this use. Village staff found that the existing parking lot and the adjacent public parking lot will easily handle the needs for the martial arts school. e. The Plan Commission members unanimously (with one absent) recommended that the Board approve this Special Use request. Mayor Staackmann asked the Board if they had any questions. f. Trustee Toth noted that employee parking was to be in the rear of the building. She asked if all the parking was in the rear of the building, or would overflow go in the front parking lot. She wondered how many spaces were in the rear of the building, and how many employees would be there at any given time. g. Grant Gilbert responded that there are 22 spaces in the rear, and generally only one employee there at any time. Corporation Counsel Liston called to the Board's attention item #2 in the "Findings of Fact." This finding indicates that the overall parking supply in this area is excellent, with 55 spaces on site and 22 spaces immediately east of the building. h. Trustee Thill commented that the group gave an excellent, professional presentation at the Plan Commission hearing and commended the Gilberts. Trustee DiMaria moved to accept the Plan Commission's report, seconded by Trustee Thill. Motion passed unanimously via voice vote. V. PUBLIC HEARINGS NONE VI. RESIDENTS' COMMENTS (Agenda Items Only) NONE REPORT VII. PRESIDENT'S Mayor Staackmann thanked Village staff and Village personal for all of their assistance and hard work during the Morton Grove Days festivities. He noted that this is the first year the Mor- ton Grove Days Commission is operating as a separate, stand -alone entity, and thanked eve- ryone on the Commission for doing an admirable job. He also gave kudos to Trustee Grear for all of his hard work during the event and in the months preceding the event. Minutes of July9, 2012'BOard Meetin VIII. CLERK'S REPORT Clerk Kalogerakos said he and his family "had a blast" at the Morton Grove Days festivities and complimented the Commission for doing a phenomenal job. IX. STAFF REPORTS A. Village Administrator: Village Administrator Ryan Horne summarized the evening's agenda. Corporation Counsel: Corporation Counsel Liston had no report. X. TRUSTEES'REPORTS A. Trustee DiMaria: Trustee DiMaria echoed the sentiments of Mayor Staackmann and Clerk Kalogerakos regard- ing the Morton Grove Days festivities. He, too, thanked Trustee Grear, who "puts his heart into this celebration ". Trustee DiMaria said the festivities are about "community," and said that he is proud of all the volunteers and the Village staff who assisted. He thanked the Morton Grove Days Commission for all their hard work as well. B. Trustee Gombera: Trustee Gomberg said that he really enjoyed the Morton Grove Days festivities. He worked the Information Booth and said he had a great time. He thanked everyone for their time and efforts. C. Trustee Grear: 1. Trustee Grear presented Resolution 12 -55, Setting a Time and Place for a Public Hearing Regarding a Redevelopment Plan and Project, Designating a Redevelopment Project Area, and Adopting a TIF, All For the Dempster/Waukegan Redevelopment Area. a. He explained that this resolution will set a public hear on September 10, 2012, for public comments pertaining to the designation of the DempsterMaukegan Area as a Redevelopment Project Area, and adopting tax increment allocation financing for the area pursuant to the Illinois Tax Increment Allocation Redevelopment Act. The Village has determined that the Dempster /Waukegan area meets the applicable criteria for designation as a TIF redevelop- ment area. A study done by S.B. Friedman and Company is available for public review on the Village's website and in the Village Clerk's office. X. C. Trustee Grear: (continued) TRUSTEES' REPORTS (continued) Minutes of July 9, 2012 Board Meeto `: b. Trustee Grear moved to approve Resolution 12 -55, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aae Tr. Marcus aye Tr. Thill acre Tr. Grear aye Tr. Toth aye 2. Next Trustee Grear presented for a first reading Ordinance 12 -24, Proposing the Approval of a Business District Plan, the Designation of the DempsterfWaukegan Business District, and the Imposition of Business District Taxes Pursuant to the Business District Development and Redevelopment Law. a. Trustee Grear said that a Business District created contiguous to the boundaries of the Dempster /Waukegan TIF District would allow the Village to impose a sales tax within the area. A sales tax of .25% is being considered. Revenue collected from this tax would be used to improve the area and stimulate economic growth. He added that, in order to create a Business District, the Village must pass this Ordinance to set the time and place for a Public Hearing. The Public Hearing will take place on August 13, 2012, at 7:00 p.m. b, Corporation Counsel Liston pointed out that Village staff had requested that the second reading of this Ordinance be waived, since there will not be a second Board Meeting in the month of July. She noted that the Business District statute required that setting the time and date for a Public Hearing be done by Ordinance, otherwise the Village would have done it by Resolution, similarly to the Public Hearing just set by Resolution 12 -55. C. Trustee Grear moved to waive the second reading, seconded by Trustee Thill. Motion passed: 5 ayes, 1 nay. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus acre Tr. Thill aye Tr. Toth nay Trustee Grear then moved to adopt Ordinance 12 -24, seconded by Trustee DiMaria. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aae Tr. Grear acre Tr. Marcus aye Tr. Thill aye Tr. Toth aave 3 Trustee Grear announced that the Economic Development Commission would be sponsoring another car show this Friday night. He said the EDC does a wonderful job and encouraged everyone to come out, see the cars, and socialize. 4 Trustee Grear said that he appreciated the accolades regarding Morton Grove Days, but felt that everyone did a great job and they should all be singled out. He acknowledged Morton Grove Days Commission Chairman Mark Manno in the audience this evening, who was so critical to the success of the four -day event. The fireworks were great, EMA did a fabulous job, the Public Works Department and Paul Tobin were outstanding —it could not have happened without a great team of dedicated volunteers. He thanked everyone involved in the endeavor. Minutes of July 9,20 2. Board Meetin" X. TRUSTEES' REPORTS (continued) D. Trustee Marcus: Trustee Marcus presented for a first reading Ordinance 12 -25, Amending Title 5, Chapter 13, Article A -3 Entitled "Traffic Schedules" of the Municipal Code of the Village of Morton Grove. a. Trustee Marcus explained that this ordinance will establish a three -way stop on Lincoln Avenue at the entrance to the St. Paul Woods. He said that, during construction of the Homestead development, it became apparent that site issues existed for traffic traveling along Lincoln Avenue at the Forest Preserve entrance. As a precaution, "warning" and "hidden driveway" signs were installed. However, after the installation of landscaping at the develop- ment, the site issues have become even more severe. Staff is recommending the installation of a three -way stop at the location in order to remedy a potentially dangerous situation. b. Trustee Marcus said the cost for the new signage is approximately $100. He added that the Traffic Safety Commission encouraged this recommendation. c. Trustee Thill noted that there is already a stop sign at the Forest Preserve and Lincoln Avenue for vehicles exiting the preserve at that location. He wondered if the Village had to have "three -way stop" in its ordinance, and asked if the Village will be liable for that stop sign or if it's just going to be liable for two of the three stop signs. Corporation Counsel Liston said she would be happy to do more research on this matter. d. Trustee Marcus had a question for Public Works Director Andy DeMonte. Trustee Marcus noted the original intent was to have warning signs at the subject location, but with visibility reduced after the landscaping was added, Public Works was suggesting stop signs be installed. He wondered if Mr. DeMonte had discussed this with Traffic Safety Commission Chairman Keith White. e. Mr. DeMonte said that he did have a conversation with Mr. White, and learned that, when the development's plans were initially presented, it was the Traffic Safety Commission's recommendation at that time to have a three -way stop installed at that location. At that time, Public Works had disagreed and had thought that warning signs would be sufficient. f. Trustee Marcus said that, since the Forest Preserve has a sign there already, is the Village responsible it and for the two new signs that will be installed? Mr. DeMonte said the Forest Preserve is responsible for the existing sign and the onus is on them to keep it. There was no further discussion on Ordinance 12 -25. 3. Trustee Marcus then brought forward Resolution 12.56, Authorization to Execute Change Order Pao. 1 to the 2012 Street Improvement Program Contract With Arrow Road Construction Company. a. Trustee Marcus said this will increase the amount of the Arrow Road Construction contract for the 2012 Street Improvement Program by $19,000. He said that Resolution 12 -24 authorized the contract with Arrow Road Construction Company in the amount of $1,988,872.50. Public Works is replacing and improving the storm sewer system under a driveway at the Public Works facility, which will require the replacement of asphalt pavement. X. D. Trustee Marcus: (continued) TRUSTEES' REPORTS (continued) Minutes of July 9, 2012. Board Mpatiny: Arrow Road Construction Company has more suitable equipment than Public Works to perform this work to provide proper compaction and smoothness for this driveway, which is regularly used by the heaviest Village vehicles. The construction company has agreed to perform this extra work at the contract unit prices for the 2012 Street Improvement Program. A change order is required because the net change to the original contract amount is greater than $10,000. Trustee Marcus moved, seconded by Trustee Grear, to approve Resolution 12 -56. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aae Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth acre 4. Trustee Marcus echoed his colleagues' thanks to all the volunteers and Village staff who made the Morton Grove Days event such a success. He said he worked in the Information Booth and saw many members of the Board and staff in attendance. He acknowledged the great work done by Commission Chair Mark Manno and board liaison Trustee Grear, who also did an outstanding job as emcee. Trustee Marcus said that Morton Grove Days is a great family and village event. Anyone who missed it missed something wonderful. Trustee Thill: Trustee Thill presented for a first reading Ordinance 12 -26, Granting a Special Use Permit to Allow a Martial Arts School (Over 1,000 Square Feet) at the Property Located at 6103 Dempster. This is pursuant to Plan Commission Case PC12 -05, heard earlier this evening. There was no discussion on Ordinance 12 -26. 2. Trustee Thill said, in light of the extraordinary heat of the summer thus far, that he would recommend that the Police Department and EMA consider a uniform that includes shorts for its personnel. Trustee Toth: 1. Trustee Toth presented Resolution 12 -57, Authorizing the Appointment of a Delegate and Alternate Delegate to the Intergovernmental Risk Management Agency (IRMA). She explained that IRMA requires the Village to adopt a resolution to designate its representa- tives to this Agency. This resolution authorizes Remy Navarrete, Finance Director, to represent the Village on the Board of Directors of IRMA, and Peter Falcone, Assistant to the Village Administrator, as the alternate representative. _. ,. Minutesdf, July Meetinol X. TRUSTEES' REPORTS (continued) Trustee Toth: (continued) Trustee Toth moved, seconded by Trustee Marcus, to approve Resolution 12 -57. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aae Tr. Marcus aye Tr. Thill aye Tr. Toth aae 2 Trustee Toth announced that an expert from the North Shore Senior Center's Social Services staff, in conjunction with the Village's Commission on Aging, would be presenting a program on "Using Transportation Services" at 2:00 p.m. at the Civic Center tomorrow. XI. OTHER BUSINESS ►NOWN XII. WARRANTS Trustee Toth presented the Warrants in the amount of $517,944.06. She moved to approve the Warrants, seconded by Trustee Thill. a. Trustee Thill questioned a charge for $5,000 on page 7 of the Warrants for "annual combined sewer overflow ". He wondered what it was for. Ms. Navarrete said this was the annual fee for the combined sewer overflows the Village has in the North Branch of the Chicago River. In case of a severe flood, if MWRD treatment plant can't take any more water, the Village's sewage is diverted to the Deep Tunnel, and if that fills up, the Village has an outlet that directly flows into the river. b. Trustee Thill asked Mr. DeMonte how it is determined that the Village's overflow goes in there. Is it based on volume or does someone here throw a switch? Mr. DeMonte said it's basically a result of severe rain; when too much water is going into the system, the water is diverted to the Deep Tunnel. If that fills up, there's an automatic "gate" that will open, dumping raw sewage into the Chicago River, Mr. DeMonte said, in his 44 years of working at the Village, he's only seen that happen once. Trustee Thill wondered if every community hooked into the Deep Tunnel has to pay this annual fee. Mr. DeMonte said that any community with a sewage outfall has to pay it. He added that the money goes to Environmental Protection Agency and commented that the Village is also charged for storm water outfalls. There was no further discussion on the Warrant Register. Upon the vote, the motion passed: 6 ayes, 0 nays. Tr. DiMaria aave Tr. Gomberg ave Tr. Grear acre Tr. Marcus aye Tr. Thill acre Tr. Toth aye XIII. RESIDENTS' COMMENTS I►[�I Minutes of July 9, 2012. Hoard Meeting''.. XIV. ADJOURNMENT /EXECUTIVE SESSION Trustee Thill moved to adjourn the Meeting. Trustee Marcus seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMarla acre Tr. Gomberg aye Tr. Grear aae Tr. Marcus aye Tr. Thill aye Tr. Toth aye The meeting adjourned at 7:25 p.m. PASSED this 13th day of August, x26012. Trustee DiMana A) ye Trustee Gomberg 4? rs11= 7 Trustee Grear 17 V6 Trustee Marcus b'" Trustee Thill E Trustee Toth me) fiVjr�th day of August, 2012. Daniersl. StaacFmdnn, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 14th day of August, 2012. f, G99 Tony S. Kalogerakos, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by Teresa Gousar