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HomeMy WebLinkAbout2012-06-11 MinutesVillage President Dan Staackmann called the meeting to order at 7:00 p.m. and directed the Clerk to call the roll. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. APPROVAL OF Regarding the Minutes of the Special Meeting of May 14, 2012, Trustee DiMaria moved, seconded by Trustee Toth, to accept the Minutes as presented. Motion passed unanimously via voice vote. b. Regarding the Minutes of the May 14, 2012 Regular Board Meeting, Trustee DiMaria moved, seconded by Trustee Toth, to accept the Minutes as presented. Motion passed unanimously via voice vote. IV. SPECIAL REPORTS Presentation by the North Shore Senior Center Regarding Programs Village Administrator Ryan Horne introduced Mary Futrell of the North Shore Senior Center (NSSC). a. Ms. Futrell said that NSSC is headquartered in Northfield, and two years ago, entered into a public /private agreement with the Village of Morton Grove to provide senior programs at Morton Grove's Civic Center. This is a no -fee arrangement that has proven very beneficial to both parties. b. NSSC has brought many new programs and activities to the Civic Center over the past two years, and membership has increased from the mid -400's to 529 members. One of the goals of the NSSC when they began in Morton Grove was to keep core programs that were important and desired by the seniors, such as the various card groups, weekly discussion groups, etc. IV. SPECIAL REPORTS (continued) Minutes of June 77, 2012 Board Meelin ". c. The NSSC then began to expand its program offerings based on feedback and requests from seniors. There is a new emphasis on fitness and wellness programs, including brain fitness. New educational programs, such as art history, are also being offered, sometimes in partner- ship with Oasis. Day trips continue to be offered, featuring theatre trips, Cubs games, and other local destinations. d. The social services department offers financial assistance, transportation assistance, and other community services. Ms. Futrell said it's clear that Morton Grove seniors like to get together and socialize. The weekly lunches and bingo programs are always well attended. Special events are highlighted, usually quarterly. For example, this summer, there will be a "for members only" pool party at Harrer Park Pool. e. The enhanced program catalog is distributed throughout the entire north suburban area. Periodic email "blasts" also provide reminders and updates of current events. f. Ms. Futrell thanked Loretta, the NSSC staff coordinator for Morton Grove's programs, for all her efforts to foster and maintain a sense of community. She also thanked the Village for advertising the North Shore Senior Center and its programs on the Village's website and in its quarterly newsletter. She thanked the Village staff, especially Jackie Walker- O'Keefe, of the Family and Senior Services Department. g. Trustee Thill asked if the seniors were having an activity on Saturday. Ms. Futrell said no, most, if not all, of the senior activities occur during the week, as that is their preference. h. Trustee Marcus thanked Ms. Futrell and Loretta and said they are doing a wonderful job. He wondered if the NSSC was still looking for volunteers, and if so, who should potential volunteers contact. She responded that they are still looking for volunteers to man the front desk and to assist with various programs. Anyone interested in volunteering should call 847- 470 -5223 and ask for Loretta. V. PUBLIC HEARINGS NONE Vt. RESIDENTS' COMMENTS (Agenda Items Only) NONE Vtl. PRESIDENT'S REPORT Mayor Staackmann asked for a motion to allow the Community Relations Commission to begin its monthly meetings at 7:00 p.m. instead of 7:30 p.m. Trustee Marcus moved to amend the Commission's meeting start time, seconded by Trustee Grear. Motion passed unanimously via voice vote. I I Minutes of June 11, 2012 Board Meetitt 1 VIII. CLERK'S REPORT a. Clerk Kalogerakos issued a point of clarification on concerns raised at the previous Board Meeting. He said that generally, public comments are an opportunity for residents to voice their opinion (not engage in a debate); however, he said that might, at times, appear to the casual observer as the Village being "unresponsive ". At the previous Board meeting, a resident had incorrectly stated that Village staff had not responded to his concerns regarding his basement flooding, utility billing, and sanitary sewer problems. Clerk Kalogerakos wanted the assemblage to know that staff has always been responsive; however, when the answer was not the response the individual was hoping for, that person considered the Village as being non- responsive. Clerk Kalogerakos said that many residents have experienced basement flooding in Cook County. Flooding can occur in any season because of localized storms or rain over a period of several days. This is not a problem specific to Morton Grove; it is experienced throughout Northeastern Illinois. The Metropolitan Water Reclamation District (MWRD) estimates there are over 70 communities with combined sewer systems because this was the typical service connection prior to 1960. It is not unique to Morton Grove. Village staff and Board members empathize with everyone affected by periodic flooding. There is information on the Village's website to assist homeowners with Flood Prevention Planning, and there are handouts located in the back of Council Chambers from the MWRD, Illinois Floods, and FEMA that may also prove helpful. IX. STAFF REPORTS A. Village Administrator: 1. Village Administrator Ryan Horne reminded the assemblage that Morton Grove Days will begin on Saturday, June 30. It is a four -day celebration: June 30, July 1, July 3, and July 4. He asked Trustee Grear, as the liaison to the Morton Grove Days Commission, to elaborate. a. Trustee Grear asked the Morton Grove Days Volunteer Coordinator, Georgianne Brunner, to join him at the podium. He noted that the Village's quarterly newsletter had recently been mailed to all residential households, and in it you can find the complete event schedule of the four -day festival. That information is also available on the Commission's website: www.mortongrovedays.om. Trustee Grear noted that Bill Archer is in charge of the entertain- ment, which has always drawn raves, and this year should be no exception. He thanked Peter Falcone of the Village Administrator's office, for the many hours he has dedicated to this project. b. Trustee Grear said raffle tickets would go on sale this weekend. Tickets are $5 each or a book of five for $20. First prize this year is $2,000; second prize is $500; and third prize is a $300 Abt certificate. He said a number of locations had agreed to allow raffle ticket sales on their premises this year, including Culvers, Kappys, Inland Bank, Produce World, MB Finan- cial, and St. Martha's. He thanked all these locations for allowing raffle ticket sales, and gave a big thank you to his group of volunteers who are actually out there doing the selling. c. Ms. Brunner noted that the hours of operation for the Pest on Saturday and Sunday are 2pm to 11 pm. From 2pm to 6pm, both days, you can purchase unlimited rides for $20. There is also a mega -pass on sale at Village Hall for $45. The mega -pass will offer unlimited rides for the entire four -day event. Mega - passes are on sale until the end of the day on June 29 at Village Hall. During the event, mega - passes will be sold at the carnival for $50. Minutes of June 11, 2012 Board Meetin0 IX. STAFF REPORTS (continued) A. Village Administrator, (continued) d. Ms. Brunner said that, new this year, Village Hall can take your credit card for the purchase of mega - passes or a donation. e. The entertainment pavillion will open on Saturday, Sunday, and Tuesday at 5pm and close at 11 pm. On the 41" of July, the entertainment pavilion will open after the parade and close at approximately 9:45pm, when the fireworks at Harrer Park are scheduled to begin. The parade kicks off at Dempster and Central at 2:30pm, and proceeds west on Dempster to Ferris. Ms. Brunner explained that sponsorships, donations, and raffle ticket sales are what actually pay for the entire cost of the festivities: the carnival, the entertainment, the beer garden, and the parade. She encouraged everyone to show their support by purchasing raffle tickets or making a donation. She added the volunteers are needed for a variety of tasks during the four - day event. Anyone interested in volunteering, even for short periods of time, can do so by emailing her at mortongrovedaysCc)gmail com or by calling her at 847 - 967 -0725. Corporation Counsel: Corporation Counsel Liston had no report. X. A. Trustee DiMaria: .RM Trustee DiMaria presented Resolution 12 -52, Authorizing the Execution of an Agreement to Fill the Position of Principal Clerk: Fire Department. He explained that this resolution will authorize a contract with GovTemps USA LLC to fill the position of Principal Clerk for the Fire Department on a temporary bsis. With the impending retirement of the Principal Clerk of the Fire Department, the Fire Chief has requested to have the position filled. The Chief anticipates various operational changes within the coming months that could significantly alter the job description associated with this position. That's why it would be more advantageous for the Village to Fill this vacancy with a qualified temporary clerk versus a full -time Clerk at this time. GovTemps USA will recruit, select, and provide the services of the Principal Clerk for the six -month contract period while the job description undergoes evaluation and alteration. This will enable the Chief to utilize a trial period and request the use of various individuals until an optimum fit of personality and operational skills is determined. At the end of the six month contract period, if the operational needs of the Fire Department require the need for a full -time employee, the position could be offered to the GovTemps USA individual. This approach results in a cost - efficient and low -risk method of hiring a full -time employee. GovTemps USA will be paid $23.80 /hour for the use of the temporary employee, and the Village will not be responsible for any associated benefit costs (workers compensation, social security, health care, life insurance, pension, etc.). If the temp is offered full -time employment with the Village at the end of the contract period, GovTemps USA will be paid a one -time "placement fee" of $1,360. X. A. Trustee DiMaria: (continued) TRUSTEES' REPORTS (continued) Minutes of June 11, 2012 Board Meeting_ Trustee DiMaria moved, seconded by Trustee Grear, to approve Resolution 12 -52. Motion passed: 6 ayes, 0 nays. Tr. DiMaria acre Tr. Gomberg afire Tr. Grear aae Tr. Marcus aae Tr. Thill aye Tr. Toth aye B. Trustee Gombero: Trustee Gomberg presented Resolution 12 -46, Authorizing the Disposition of Unclaimed Bicycles Recovered by the Morton Grove Police Department. He explained that the Morton Grove Police Department, on a regular basis, receives calls for found bicycles in the Village. The bicycles are collected and inventoried, and stored in the Police garage. They are kept at least six months while the department tries to ascertain own- ership. If no owner is located, the department can dispose of the bicycles in accordance with its policies and State guidelines. There are currently seven bicycles whose owners cannot be determined. Ownership will therefore transfer to the Village so that the bicycles can be donated to the Boy Scouts of America Troop #821, a not - for - profit group located in Niles. Trustee Gomberg moved to approve Resolution 12 -46, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye 2. Trustee Gomberg thanked the Police Department and EMA volunteers for their work yesterday handling traffic control for the Greater Chicago Jewish Festival, held in St. Paul Woods. It was a successful event and a job well done for the police and EMA personnel. C. Trustee Grear: Trustee Grear presented Ordinance 12 -15, Adopting and Approving a Tax Increment Redevelopment Plan and Project Area in the village of Morton Grove, Illinois. This is the second reading of this ordinance. a. Trustee Grear explained that this TIF was being implemented in an effort to reverse declining property values and EAV in the Prairie View Shopping Center and adjacent area, to encourage private investment to enhance the area, to increase the real estate and sales tax base, and to attract retailers to satisfy the consumer requirements of residents and shoppers in the area. b. Trustee Grear said the Prairie View Shopping Center has experienced declining property values and vacancies over the past several years, which has had an adverse effect on other adjacent properties. In 2011, the owners of the center approached the Village, proposing a plan to do major renovations to the center, but said they would not be able to do so without Minutes of June 11, 2012 Board Meefin'" IX, TRUSTEES' REPORTS (continued) C. Trustee Grear: (continued) Village assistance, due to the high costs, the uncertain economic climate, and the increased requirements of the Metropolitan Water Reclamation District (MWRD). The Village retained S.B. Friedman and Company to conduct an eligibility analysis of this area. One of the statutory requirements for creation of a TIF district is that the area be more than a half -acre in size and that conditions of blight exist. S.B. Friedman and Company determined that eligibility factors required for the creation of a TIF District for blight were present in the area. C . The Village convened a Joint Review Board consisting of representatives of local taxing districts. The Board reviewed and recommended approval of a TIF for the area designated as the Dempster/Waukegan Redevelopment Project Area. The Village also held a Public Hearing on this matter on April 30, 2012. d. Trustee Grear said the Village believes that the proposed area on the whole has not been subject to growth and development through private investment, and believes that private investment and growth will not occur without the approval of the redevelopment plan and the designation of this area as a Tax Increment Redevelopment Area. Trustee Grear moved, seconded by Trustee DiMaria, to adopt Ordinance 12 -15. e. Corporation Counsel Liston noted that, per the recommendation of special counsel, Ordinance 12 -15 needed to be amended to correct one of the "whereas" clauses to conform with the ac- tual notice of public hearing given. This is the "whereas" clause pursuant to section 11- 74.4 -6(a). The wording should be changed to read: "WHEREAS, pursuant to section 11- 74.4 -6(a) of the Act, due notice with respect to such Hearing was given by certified mail to taxpayers within the proposed Area on or about April 19, 2012, and by publication in the Chicago Tribune on April 19, 2012 and April 20, 2012; and ". Trustee DiMaria moved to amend the Ordinance as stated, seconded by Trustee Marcus. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aae Tr. Marcus aye Tr. Thill aae Tr. Toth gye There being no further discussion on Ordinance 12 -15, Mayor Staackmann called for the vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aae Tr. Gomberg acre Tr. Grear aye Tr. Marcus acre Tr. Thill aye Tr. Toth aave, 2. Trustee Grear then presented Ordinance 12 -16, Designating the DempsterMaukegan Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act. This is the second reading of this ordinance. Trustee Grear said that this ordinance will designate the Dempster /Waukegan Tax increment Redevelopment Plan and Project Area. The area consists of the Prairie View Shopping Center, properties immediately to the east of the center, a vacant parcel north of the center (across Dempster Street), continuing west of Waukegan to include the vacant Produce World X. G TRUSTEES' REPORTS (continued) Trustee Grear: (continued) Minutes of June 11, 2012 Board Meeting. building, and then south of Dempster to include the Shell gas station and the IFC Credit Corporation building. Trustee Grear moved to adopt Ordinance 12 -16, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ave, Tr. Gomberg ave Tr. Marcus ave Tr. Thill ave Tr. Grear ave Tr. Toth aye 3. Next, Trustee Grear presented Ordinance 12 -17, Adopting Tax Increment Allocation Financing Respecting the Dempsterlwaukegan Redevelopment Project Area in the Village of Morton Grove, Illinois. This is the second reading of this ordinance a. Trustee Grear explained that this ordinance will allocate tax increment financing to pay redevelopment costs as allowed by the State's TIF Act. Once tax increment financing has been approved, the Cook County Collector will pay to the taxing districts within the TIF that portion of taxes which is attributable to the lower of the current Equalized Assessed Value (EAV) or the initial EAV of each taxable parcel within the TIF District. That portion of taxes which is attributable to the increase in the current EAV over and above the initial EAV shall be allocated and, when collected, shall be paid to the Village and deposited in a special fund designated as the 2012 Dempster/Waukegan Redevelopment Project Area Special Tax Allocation Fund. Trustee Grear moved, seconded by Trustee Toth 6 ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg Tr. Marcus ave Tr. Thill to adopt Ordinance 12 -17. Motion passed: Tr. Grear ave Tr. Toth ave 4. Trustee Grear then presented Resolution 12 -50, Authorizing an Intergovernmental Agreement Between the Village of Morton Grove and School District 67. a. He explained that the Village had held discussions with School District 67 and had agreed that, because of the District's dependence upon local real estate taxes, there may be a possibility that tax increment financing may disproportionately and negatively impact the District. Therefore, the Village has agreed to an agreement that would provide revenue to the School District from home rule sales taxes generated within that part of the Prairie View TIF District which is also in the District, to be calculated as if home rule sales taxes were imposed at a tax rate of one - quarter of one percent, but only to the extent such revenue is actually paid by the State of Illinois or such other entity to the Village during the term of the Agreement. Trustee Grear moved to approve Resolution 12 -50, seconded by Trustee DiMaria. b. Trustee Marcus said that he was pleased to support this resolution, calling it a "win -win" for the community. School districts go to the viability of a community. He complimented the Village and School District for working together to resolve this. C TRUSTEES' REPORTS (continued) Trustee Grear: (continued) Minutes of June 11, 2012 Boartl Meetfhu' Trustee Grear commented that Morton Grove is unique in that the Village doesn't ignore other taxing bodies when it considers the establishment of tax increment financing districts. There being no further discussion, Mayor Staackmann called for the vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear avee Tr. Marcus aye Tr. Thill aae Tr. Toth aae 5. Next, Trustee Grear presented Resolution 12 -51, Authorizing an Intergovernmental Agreement Between the Village of Morton Grove and School District 70. He explained that this resolution was a mirror of Resolution 12 -50, except between the Village and School District 70. He said that there are three parcels in the Prairie View TIF District that are within the boundaries of School District 70. Trustee Grear moved, seconded by Trustee Marcus, to approve Resolution 12 -51.. Motion passed: 6 ayes, 0 nays. Tr. DiMaria awe Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye 6. Trustee Grear echoed the kudos to the Police Department and EMA, but also wanted to compliment the work done by the Economic Development Commission (EDC), headed by David Lewis. He was pleased to announce that the EDC will hold a car show on the second and fourth Friday evening of every month through the summer. It will be held at Prairie View Plaza. Trustee Grear said that, as liaison to the Chamber of Commerce, he hoped that everyone would attend the Chamber's Golf Outing, coming up this Wednesday at Chevy Chase. He acknowledged the hard work of Chamber Board President Rich Block and Executive Director .tacky Liston. He also encouraged everyone to participate in the Chamber's new "banner program" and get a banner displayed on Dempster Street! He concluded by saying he was honored to be associated with the Chamber and the EDC X. D. Trustee Marcus: TRUSTEES' REPORTS (continued) Trustee Marcus presented Ordinance 12 -19, Amending the Municipal Code, Title 5, Chapter 13, Article G, Section 5- 13G -1, Entitled "Snow Routes" of the Municipal Code of the Village of Morton Grove. This is the second reading of this ordinance. Trustee Marcus explained that this ordinance would add Kirk Street from Lehigh Avenue to Nagle Avenue to the list of designated snow routes in the Village. Snow and ice removal is difficult along this section of Kirk Street due to the amount of parked vehicles plus a large X. D. Trustee Marcus: (continued) TRUSTEES' REPORTS (continued) Minutes of June 11, 2012 Board Meefin ' volume of traffic. Designating Kirk Street a snow route will greatly enhance snow removal operations. Trustee Marcus moved to adopt Ordinance 12 -19, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria acre Tr. Gomberg aye Tr. Grear aye Tr. Marcus aave Tr. Thill aye Tr. Toth aye Trustee Marcus then presented Ordinance 12 -20, Amending Title 5, Chapter 13, Article F, Section 2 Entitled "No Parking During Certain Hours" and Title 5, Chapter 13, Article F, Section 3 Entitled "Time Limit Parking Zones" of the Municipal Code of the Village of Morton Grove. This is the second reading of this ordinance. a. Trustee Marcus explained that this will change the parking restrictions on Oriole Avenue to have them coincide with the business hours of Melzer School. This will facilitate the school's arrival and departure procedures, and will correct a technical deficiency associated with this change. Trustee Marcus said the Traffic Safety Commission had received a request from the principal at Melzer School asking the Village to amend the parking restrictions on Oriole Avenue between Lyons Street and Wilson Terrace, so that the restrictions would be in effect from 8:30 a.m. to 4:00 p.m. There are currently signs posted restricting parking on both sides of Oriole between Lyons and Emerson between the hours of 8:00 a.m. to 9:00 a.m. and 2:00 p.m. to 3:30 p.m. Mondays through Fridays. However, this parking restriction is not codified in the Village's Municipal Code. The school's request to amend the parking restrictions was a result of a change in its hours of operation. The Traffic Safety Commission recommended the Village amend the parking restrictions to prohibit parking on Oriole between Lyons and Emerson from 8:45 a.m. to 9:30 a.m. and from 3:00 p.m. to 4:00 p.m. The principal at Melzer School supports this recommendation. Staff further recommends amending the codified limits of a Fifteen Minute Parking restriction affected by this change to match the limits posted in the field. Trustee Marcus moved, seconded by Trustee Toth, to adopt Ordinance 12 -20. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aae 3. Next, Trustee Marcus presented Ordinance 12 -21, Accepting an Easement and the Public Improvements Within the Homestead of Morton Grove Development. This is the second reading of this ordinance. Trustee Marcus explained that Ordinance 10 -20 granted a special use permit to construct and operate a senior independent living residential facility at 6400 Lincoln Avenue. The Village maintains the adjacent section of Lincoln Avenue, The Village required the developer of the Homestead of Morton Grove development to construct sidewalk, a roadway drainage system, Minutes of June 11, 2012 Board Meeting ", X. TRUSTEES' REPORTS (continued) D. Trustee Marcus: (continued) and a street lighting system conforming to the Village's development requirements. It was determined that the land where these required public improvements needed to be located would be on the development's property. Incorporating these public improvements into the jurisdiction of Lincoln Avenue is in the Village's best interests. Trustee Marcus moved to adopt Ordinance 12 -21, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aae Tr. Gomberg aZe Tr. Grear aye Tr. Marcus ave Tr. Thill aye Tr. Toth aye 4. Trustee Marcus then introduced for action this evening Resolution 12-47, Authorizing the Execution of a Contract With The Neis J. Johnson Tree Experts, Inc. For the 2012 Tree Trimming Program. He explained that the annual tree trimming program is necessary to maintain the quality and health of the trees in the Village. Each year the Village bids out this contract. This year, the low bidder was Nels J. Johnson Tree Experts, Inc. in the amount of $29,534. Trustee Marcus moved, seconded by Trustee DiMaria, to approve Resolution 12 -47. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg acre Tr. Grear acre Tr. Marcus aye Tr. Thill aye Tr. Toth aye 5. Trustee Marcus also brought forward for action this evening Resolution 12-48, Authorization to Execute a Task Order With Ciorba Group, Inc. For Preliminary Engineering Services For Austin Avenue improvements Between Oakton Street and Lincoln Avenue. He explained that the Village needs to begin the planning process to rehab the pavement and public utilities on Austin Avenue from Oakton Street to Lincoln Avenue, as the pavement is deteriorating. It is also reasonably difficult to move large trucks through the intersection of Austin and Oakton because of tight corners. Public Works is concerned about the condition of the sanitary sewer along Oakton west of Austin. The combined sewer along Austin from Oakton to Cleveland should be separated while the pavement on Austin is being rehabilitated. A conceptual project cost estimate for this scope of work is between $2.3 and $3.0 million. Because the southern leg of the intersection of Austin and Oakton lies within the Village of Skokie, staff believes Skokie is willing to share the cost for intersection improvements for Austin and Oakton. Austin Avenue is a route that is eligible to receive federal funding for 80% of the design engineering, construction, and construction engineering costs. The North Shore Council of Mayors will be issuing a call for projects in September 2012 to take advantage of Federal Surface Transportation Program (STP) funding. Village staff has negotiated a scope of work with Ciorba Group, Inc. to provide preliminary engineering services for these improvements at a cost of $123,872.71. Preliminary engineering is expected to take between 12 and 18 months to complete. Monies from the Capital Projects Fund will be used to pay for this expense. n, X. D. Trustee Marcus: (continued) TRUSTEES' REPORTS (continued) Minutes of .tune 11 o 2072 Board Meetiogj Trustee Marcus moved to approve Resolution 12 -48, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear acre Tr. Marcus aye Tr. Thill aye Tr. Toth aye 6. Trustee Marcus presented another action item for this evening: Resolution 12-49, Authorization to Execute a Professional Services Agreement with Automation Engineering Ltd. For Installation Upgrades to the Water Distribution Supervisory Control and Data Acquisition (SCADA) System. He explained that, although the existing SCADA System has been functional and reliable for the last 20 years, it is now time to perform upgrades and updates with new computer hardware while keeping the existing software developed by Automation Engineering. Trustee Marcus added that, since retaining the services of Automation Engineering in 2003, all critical unresolved software issues within the SCADA system caused by past consultants have been resolved, The firm has consistently maintained the system and has always responded immediately to any failures that occur within the existing system without any major service interruption or the need for excessive manual operation. The professional services agreement's proposal to install the hardware upgrades is in the amount of $82,599.70. Trustee Marcus moved, seconded by Trustee Grear, to approve Resolution 12 -49. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg acre Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye Trustee Marcus then presented for a first reading Ordinance 12 -23, Establishing the Prevailing Rate of Wages for Laborers, Mechanics, and Other Workers in the Village of Morton Grove Employed in Performing Construction of Public Works for the Village. a. He explained that this ordinance is so that the Village can be in compliance with the Illinois Prevailing Wage Act, which requires that a contractor or subcontractor pay laborers, workers, and mechanics employed on public works projects no less than the general prevailing rate of wages as established by the Village. The term "public works" is defined by the Act to mean all fixed works constructed by any public body or paid for wholly or in part out of public funds. Each June, the Village is required to investigate and establish the prevailing rate of wages. b. Trustee Marcus said that this ordinance adopts the prevailing wage rates established by the Illinois Department of Labor for Cook Count as the prevailing wage rates for public works projects in Morton Grove. There was no further discussion on Ordinance 12 -23. 11 Minutes of June 11, 2012 Board Meeting; X. TRUSTEES' REPORTS (continued) D. Trustee Marcus: (continued) 8. Trustee Marcus noted that the ordinances and resolutions he read out this evening are important for the infrastructure of the Village. He added that the Village has an outstanding Public Works Department which is "always there" for Village residents. Trustee Marcus added his thanks to the Police Department and EMA personnel who assisted with traffic control for the Jewish Festival this weekend. Trustee Marcus asked residents to make sure they clean their gutters and any other places where water might accumulate because mosquitoes carrying the West Nile Virus have been found in the Village, and standing water attracts mosquitoes. E. Trustee Thill: Trustee Thill presented Ordinance 12 -22, Amending the Village of Morton Grove Unified Development Code, Sections 12 -1 -7 and 12 -16 -3 Regarding Procedural Controls and Zoning Variations. This is the second reading of this ordinance. Trustee Thill moved to adopt Ordinance 12 -22, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria a" Tr. Gomberg acre Tr. Grear aye Tr. Marcus aae Tr. Thill acre Tr. Toth acre F. Trustee Toth: Trustee Toth had no formal report, but announced that, for the next three months, an expert from the North Shore Senior Center Social Services staff will be discussing topics of interest for seniors and their families. These sessions are being sponsored jointly with the Village's Commission on Aging. The topic to be presented tomorrow (Tuesday, June 12) will be: "Understanding the Community Care Program and Other In -home Services ". The session begins at 2 pm at the American Legion Memorial Civic Center XI. OTHER BUSINESS NONE XII. WARRANTS Trustee Toth said there were two Warrant Registers to present this evening. First, the Warrant Register for May 28, 2012, in the amount of $343,580.21. Trustee Toth moved to accept these Warrants, seconded by Trustee Marcus. 12 Xll. WARRANTS (continued) Minutes of June 11, 2012 Board Meetioq. a. Trustee Thill noted that the Village paid almost $50,000 for lighting on Waukegan Road. He asked if Waukegan Road was a State route. She moved to approve these Warrants, b. Remy Navarrete of the Finance Department responded that it is under (DOT's jurisdiction. Trustee Thill wondered then why the Village is paying for the lighting. Mr. Horne explained that this is similar to how traffic signal maintenance is handled. Some is paid for by the Village, even on State routes; some is paid by IDOT, even if not a State route. Public Works Director Andy DeMonte noted that this lighting work was done at the request of the Village. c. There being no further discussion, Mayor Staackmann called for the vote. Motion passed: 5 ayes, 0 nays, 1 abstain. Tr. DiMaria abstain Tr. Gomberg avee Tr. Grear acre Tr. Marcus aye Tr. Thill aae Tr. Toth acre 2. Trustee Toth then presented the Warrant Register for June 11, 2012, in the amount of $943,226.11. She moved to approve these Warrants, seconded by Trustee Thill, Trustee Thill had several questions. a. Trustee Thill noted that the Village had paid $89 in late May for shredder repair, then another $548 for shredder repair in early June. He wondered about why the Village allows the public to use the shredder, but wondered why, especially when there's an annual shredding day; and about the Village's liability if someone were to inadvertently get their hand caught while using the shredder. b. Mr. Horne said he completely agreed. The shredder has been offered strictly as a conveni- ence. The shredder came from the police department and is a high- capacity shredder. There are guards on it so that people can't get their hands (or ties) stuck in it. He said staff would consider this matter, and possibly the next time the shredder breaks down, it will be retired. c. Trustee Thill asked about three amounts to Chicago Metro Fire Prevention totaling $4,500. He wondered what this was for. what it was for and how long the Village had to pay it. d. Ms. Navarrete said this is the Village's monthly payment for its portion of the alarm network. e. Trustee Thill asked about four payments to the City of Des Plaines for E911 Dispatch. He wondered why there were four different amounts (totaling $93,000) and how often the Village paid this. f. Ms. Navarrete said that this is the Village's monthly payment. Trustee Thill asked if the differ- ent amounts were based on the number of 911 calls that had occurred. Mr. Horne explained that what Trustee Thill was seeing was the breakdown of the accounts that were drawn upon to come up with the $93,000 payment. It was a single check, allocated between four different accounts. The Village pays roughly $1 million dollars annually for E911 Dispatch Service. g. Trustee Thill asked about a payment to the Illinois Environmental Protection Agency (IEPA) in the amount of $238,000. He wondered what it was for and how long the Village had to pay it. 13 Minutes of June 11, 2012 Board Meeting' XII. WARRANTS (continued) h. Mr. Horne explained that the IEPA had begun offering loans to municipalities back in the 1990's so that communities could begin the sewer separation process. It was common prac- tice from before he 1960's and on to build combined sanitary/storm sewer systems. The Met- ropolitan Water Reclamation District, in the 1990's, codified the standards for sewers, and that is when the IEPA began its loan program. The Village took advantage of this program and took out loans to separate the sewers in South Central Morton Grove and in the Parkview neighborhood. These loans will be repaid this year. j. Trustee Marcus asked Mr. Horne to introduce Ms. Navarrete. Mr. Horne said that Remy has been with the Village since spring of 2009. She has been a major force in keeping the Finan- cial Department running. Mr. Horne said he felt it was appropriate for the Board to get an op- portunity to meet her. There being no further discussion, Mayor Staackmann called for the vote on the June 11`h Warrants. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aae Tr. Gomberg acre Tr. Grear We Tr. Marcus aye Tr. Thill acre Tr. Toth aye XIII. RESIDENTS' COMMENTS XIV. ADJOURNMENT /EXECUTIVE SESSION Trustee DiMaria moved to adjourn the Meeting. Trustee Marcus seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aae Tr. Gomberg aye Tr. Grear aye Tr. Marcus afire Tr. Thill afire Tr. Toth aye The meeting adjourned at 8:03 p.m. Gig PASSED this 25th day of June, 2012 Trustee Toth of June. 2012. tvaniel J. Staaclilfnafin, Village President Board of Trustees, Morton Grove, Illinois APPRO�VED� and Tony S. Kalogera Village of Morton FILED in my office this 26th #i of June, 2012 Village Clerk Grove, Cook County, Illinois Minutes of June 11, 2012 Board Meeting Minutes by Teresa Censer 15 Trustee DiMaria Trustee Gomberg Trustee Grear p Trustee Marcus Trustee Trill Trustee Toth of June. 2012. tvaniel J. Staaclilfnafin, Village President Board of Trustees, Morton Grove, Illinois APPRO�VED� and Tony S. Kalogera Village of Morton FILED in my office this 26th #i of June, 2012 Village Clerk Grove, Cook County, Illinois Minutes of June 11, 2012 Board Meeting Minutes by Teresa Censer 15