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HomeMy WebLinkAbout2012-05-14 MinutesVillage President Dan Staackmann called the meeting to order at 7:00 p.m. and directed the Clerk to call the roll. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. Trustee DiMaria was absent with notice. Ill. APPROVAL OF MINUTES a. Regarding the Minutes of the Special Meeting of April 23, 2012, Trustee Toth moved, seconded by Trustee Grear, to accept the Minutes as presented. Motion passed unanimously via voice vote. b. Regarding the Minutes of the April 23, 2012 Regular Board Meeting, Trustee Toth moved, seconded by Trustee Grear, to accept the Minutes as presented. Motion passed unanimously via voice vote. C. Regarding the Minutes of the Special Meeting /Public Hearing of April 30, 2012, Trustee Toth moved, seconded by Trustee Thill, to accept the Minutes as presented. Motion passed unanimously via voice vote. IV. SPECIAL REPORTS 1. Plan Commissinn Casa PC 11_13 Rory ®cac n Tev4 0.,,0.,E A Plan Commission Chairman Ron Farkas presented this report. He said the Village of Morton Grove is the Applicant. This case was originally reviewed at a public hearing on November 21, 2011, and was presented to the Village Board for final action at its December 2011 Board meeting, however Mr. Farkas had requested that the Board return the case to the Plan Commission for further review. The Village is requesting modification of language in the Unified Development Code for authorized variations. Currently, variances are allowed only for specific types of requests. Upon further review of this request by the Plan Commission, the Commission wanted to ensure that the Zoning Board's powers were limited to the zoning aspects of the Unified Development Code, and did not extend into other non - zoning areas of it. Minutes of May 14,2012 Board Meefio "a IV. SPECIAL REPORTS (continued) b. Further, the Plan Commission suggested that the 15 subsections of allowed variations be deleted from the UDC, pointing out that it is unnecessary to retain this language, since the Zoning Board will be given more authority over variances. c. In addition to changes to the variation procedures, the Commission approved proposed changes to Chapter 1 of the UDC to approve a new section covering "exceptions ". This section provides a mechanism for the Village to consider administrative exceptions to the non - zoning, technical sections of the LIDS. Language has been included to avoid conflicts with the Zoning Board's powers and duties, and other sections of the UDC. Prior to this, no such exception process was available, and it was staffs recommendation, with the concur- rence of the Plan Commission, that such language is appropriate to include in the UDC. d. Mr. Farkas said this amendment was now worded better and the addition of the new section would minimize the need for additional text amendments. There were no public comments at the Plan Commission hearing, and the Commission voted unanimously to recommend approval of PC 11 -13. V. Trustee Marcusrmoved to accept the Plan Commission report, seconded by Trustee Thill. Lotion passed unanimously via voice vote. 1. Electric Residential Aggregation Plan for Residents and Small Businesses a. Village Administrator Ryan Horne said this was the second Public Hearing being held to obtain public comment. The Village will act as a purchasing agent and negotiate a lower rate for electric supply. Commonwealth Edison will deliver electricity and bill consumers, but will not be the power supplier. There is no financial impact to ComEd as they do not make their money on supplying power, but rather on delivery power. Residents and small businesses will have the ability to "opt out" if they so choose. b. The Village has begun working on the pricing and bid process with its agent, NIMEC, and is optimistic it will be able to negotiate a lower price for electricity for its residents and small businesses. Larry Shover from NIMEC is present tonight if anyone has any questions. c. Trustee Marcus asked what residents should do if they've already signed on for a different electric supplier. Mr. Horne said that those residents can choose to stay with the provider they chose, or they can switch over to the Village's provider. However, if their current provider has a penalty clause, they may decide to wait and switch over to the Village's plan once their contract is done. Residents who are still with ComEd —who have not switched providers —will automatically be signed up with the provider the Village chooses, but those residents maintain the ability to opt out of having the Village's provider. d. Trustee Thill wondered, since ComEd isn't providing the electricity, where it was coming from? Mr. Shover responded that there are various power grids; power could be coming from as far away as Michigan. Minutes *f May 14, 2012 Beall Meeting.' V. PUBLIC HEARINGS (continued) There being no further comments or questions, Trustee Marcus moved to close the Public Hearing, seconded by Trustee Thill. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aye Tr. Grear aye Tr. Marcus aave Tr. Thill aye Tr. Toth aye VI. RESIDENTS' COMMENTS (Agenda Items Only) M Vil. PRESIDENT'S •a- Mayor Staackmann proclaimed May 15, 2012 as "National Peace Officers' Memorial Day" in the Village. 2. Mayor Staackmann said the Board had received a request from the Traffic Safety Commission asking to be allowed to begin its monthly meetings at 7:00 p.m. instead of 7:30 p.m. Trustee Marcus moved to amend the Traffic Safety Commission's meeting start time, seconded by Trustee Toth. Motion passed unanimously via voice vote. Trustee Grear wondered if a memo could go out to all the chairs of the various Village Boards and Commissions, asking if they would prefer to begin their regular meetings at 7:00 p.m. That way, all official Village meetings would have a standard start time. Mayor Staackmann directed Mr. Horne to prepare and send out said memorandum to all the Commission chairpersons. VIII. CLERK'S REPORT Clerk Kalogerakos noted that the Village is looking for a Finance Director. He encouraged anyone interested to forward a cover letter, resume, and application form. The application form and other pertinent details of the position can be found on the Village's website. IX. STAFF REPORTS A. Village Administrator: Village Administrator Ryan Horne reminded the assemblage that the May 28, 2012 Village Board meeting has been cancelled due to the Memorial Day holiday. Mr. Horne said that tonight's Agenda calls for a first reading on three ordinances to establish the Dempster /Waukegan Redevelopment Project Area. He noted that the Joint Review Board, which had met earlier in the month, had voted to recommend approval of these ordinances. (The Joint Review Board is comprised of local taxing districts.) IX. STAFF REPORTS (continued) Minutes of May 14, 2012 Board Meetin: b. Mr. Horne said there was support for these ordinances in part because the Village has worked out the general terms of revenue - sharing agreements with School Districts 67 and 70. Those agreements will be brought before the Board at the June 11, 2012 meeting. C, Each school district will receive an amount equal to applying a one -fourth of a percent (.25 %) municipal sales tax to sales occurring in the TIF District, allocated between them so that each school district is paid for the sales occurring within the portion of its territory located within the TIF. d. Mr. Horne said the first of the three ordinances establishing the Dempster/Waukegan TIF district is Ordinance 12 -15, which approves a redevelopment plan. Ordinance 12 -16 formally describes the boundaries of the new TIF district, and Ordinance 12 -17 authorizes the use of tax increment financing to pay for eligible costs as described in the TIF Act. Resolution 12 -41 then authorizes the work necessary to create the Business District for the one -fourth of one percent to be shared with the two school districts. Mr. Horne noted that, to form a TIF district, the Village has to make eligibility findings and approve a redevelopment plan. The redevelopment plan explains the projects, land uses, and possible eligible costs that are proposed to achieve the TIF's goals of new growth and a stronger tax base. The three ordinances retrace all of the steps the Village has taken to satisfy the statutory requirements, and when adopted, the Dempster /Waukegan Redevelopment Project Area will be legally established. t. He added that the Village website has a page devoted to questions and comments received at various meetings and public hearings about this proposed TIF. It is important to note that nothing in the operation of the TIF district will limit their ability to tax existing properties. The school districts will continue to receive their annual levy from existing properties in the TIF. The Village believes the use of TIF incentives for redevelopment will ultimately benefit all of the taxing bodies. B. Corporation Counsel: Corporation Counsel Liston had no report. X. A. Trustee DiMaria: TRUSTEES' REPORTS Trustee DiMaria was absent —no report. B. Trustee Gomberq: Trustee Gomberg had no report. Minutes 6f May 145 2012 "Board Meetio ", X. TRUSTEES' REPORTS (continued) C. Trustee Grear: 1. Trustee Grear presented for a first reading Ordinance 12 -15, Adopting and Approving a Tax Increment Redevelopment Plan and Project Area in the Village of Morton Grove, Illinois. a He explained that this TIF was being implemented in an effort to reverse declining property values and EAV in the Prairie View Shopping Center and adjacent area, to encourage private investment to enhance the area, to increase the real estate and sales tax base, and to attract retailers to satisfy the consumer requirements of residents and shoppers in the area. b Trustee Grear said the Prairie View Shopping Center has experienced declining property values and vacancies over the past several years, which has had an adverse effect on other adjacent properties. In 2011, the owners of the center approached the Village, proposing a plan to do major renovations to the center, but said they would not be able to do so without Village assistance, due to the high costs, the uncertain economic climate, and the increased requirements of the Metropolitan Water Reclamation District (MWRD). The Village retained S.B. Friedman and Company to conduct an eligibility analysis of this area. One of the statutory requirements for creation of a TIF district is that the area be more than a half -acre in size and that conditions of blight exist. S.B. Friedman and Company determined that eligibility factors required for the creation of a TIF District for blight were present in the area. The Village convened a Joint Review Board consisting of representatives of local taxing districts. The Board reviewed and recommended approval of a TIF for the area designated as the Dempster/Waukegan Redevelopment Project Area. The Village also held a Public Hearing on this matter on April 30, 2012. d. Trustee Grear said the Village believes that the proposed area on the whole has not been subject to growth and development through private investment, and believes that private investment and growth will not occur without the approval of the redevelopment plan and the designation of this area as a Tax Increment Redevelopment Area. There was no discussion on Ordinance 12 -15. 2. Trustee Grear then introduced for a first reading Ordinance 12 -16, Designating the DempsterNVaukegan Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act. He said that this ordinance will designate the Dempster /Waukegan Tax Increment Redeve- lopment Plan and Project Area. The area consists of the Prairie View Shopping Center, properties immediately to the east of the center, a vacant parcel north of the center (across Dempster Street), continuing west of Waukegan to include the vacant Produce World building, and then south of Dempster to include the Shell gas station and the IFC Credit Corporation building. There was no discussion on Ordinance 12 -16. U C TRUSTEES' REPORTS (continued) Trustee Grear: (continued) Minutes of May 14, 2012 Board Meetin'" Next, Trustee Grear presented for a first reading Ordinance 12 -17, Adopting Tax Increment Allocation Financing Respecting the Dempster/Waukegan Redevelopment Project Area in the Village of Morton Grove, Illinois. He explained that this ordinance will allocate tax increment financing to pay redevelopment costs as allowed by the State's TIF Act. Once tax increment financing has been approved, the Cook County Collector will pay to the taxing districts within the TIF that portion of taxes which is attributable to the lower of the current Equalized Assessed Value (EAV) or the initial EAV of each taxable parcel within the TIF District. That portion of taxes which is attributable to the increase in the current EAV over and above the initial EAV shall be allocated and, when collected, shall be paid to the Village and deposited in a special fund designated as the 2012 Dempster/Waukegan Redevelopment Project Area Special Tax Allocation Fund. There was no discussion on Ordinance 12 -17. 4. Lastly, Trustee Grear presented Resolution 12-41, Authorizing a Contractual Agreement With S.B. Friedman and Company to Perform a Preliminary Study Relating to the Possible Creation of a Business Development District For The Prairie View Shopping Plaza and Adjacent Area. a He explained that the creation of a business district will help the Village meet its goals to address blighted conditions in the Dempster/Waukegan Redevelopment Project Area and will free up revenue that will be used to support the revenue - sharing agreements with the local school districts. b The creation of a business district would allow the Village to impose and collect additional sales taxes which will assist the Village in meetings its obligations under the revenue - sharing agreements with the local school districts. A business district can be established as long as it meets at least one factor as set forth in the Illinois Business District Act. These factors include inadequate street layout, deterioration of site improvements, improper subdivision or obsolete planning, unsanitary or unsafe conditions, or dangerous conditions. c Trustee Grear said that, since S.B. Friedman and Company has already conducted a study of this area, the Village asked the firm for a proposal to conduct an eligibility study, prepare a redevelopment plan, and assist the Village in the creation of a Business District. The firm's proposal for these services is approximately $21,000, which Village staff has deemed to be reasonable. d in order for the Village to begin collecting additional sales taxes in the District as of January 1, 2013, it is necessary for the ordinances creating a Business District to be approved and filed with the appropriate governmental authorities on or before October 1. 2012. Trustee Grear moved to approve Resolution 12 -41 passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg Tr. Marcus aye Tr. Thill seconded by Trustee Toth. Motion Tr. Grear aae Tr. Toth aye Minutes of May 14, 2012 Board Meetin X. TRUSTEES' REPORTS (continued) D. Trustee Marcus: Trustee Marcus presented for a first reading Ordinance 12 -19, Amending the Municipal Code, Title 5, Chapter 13, Article G, Section 5- 13G -1, Entitled "Snow Routes" of the Mu- nicipal Code of the Village of Morton Grove. Trustee Marcus explained that this ordinance would add Kirk Street from Lehigh Avenue to Nagle Avenue to the list of designated snow routes in the Village. Snow and ice removal is difficult along this section of Kirk Street due to the amount of parked vehicles plus a large volume of traffic. Designating Kirk Street a snow route will greatly enhance snow removal operations. There was no discussion on Ordinance 12 -19. 2. Trustee Marcus then introduced for a first reading Ordinance 12 -20, Amending Title 5, Chapter 13, Article F, Section 2 Entitled "No Parking During Certain Hours" and Title 5, Chapter 13, Article F, Section 3 Entitled "Time Limit Parking Zones" of the Municipal Code of the Village of Morton Grove. a. He explained that this will change the parking restrictions on Oriole Avenue to have them coincide with the business hours of Melzer School. This will facilitate the school's arrival and departure procedures, and will correct a technical deficiency associated with this change. b• Trustee Marcus said the Traffic Safety Commission had received a request from the principal at Melzer School asking the Village to amend the parking restrictions on Oriole Avenue between Lyons Street and Wilson Terrace, so that the restrictions would be in effect from 8:30 a.m. to 4:00 p.m. There are currently signs posted restricting parking on both sides of Oriole between Lyons and Emerson between the hours of 8:00 a.m. to 9:00 a.m. and 2:00 p.m. to 3:30 p.m. Mondays through Fridays. However, this parking restriction is not codified in the Village's Municipal Code. The school's request to amend the parking restrictions was a result of a change in its hours of operation. The Traffic Safety Commission recommended the Village amend the parking restrictions to prohibit parking on Oriole between Lyons and Emerson from 8:45 a.m. to 9:30 a.m. and from 3:00 p.m. to 4:00 p.m. The principal at Melzer School supports this recommendation. Staff further recommends amending the codified limits of a Fifteen Minute Parking restriction affected by this change to match the limits posted in the field. There was no discussion on Ordinance 12 -20. Next, Trustee Marcus presented Resolution 12 -42, Authorizing the Execution of a Contract Extension With North Suburban Asphalt Maintenance, Inc. For the 2012 Cracksealing Program. He explained that the Cracksealing Program is an annual preventive maintenance program that can delay the onset of pavement deterioration if done at the appropriate time in the life a pavement surface and reduce the lifecycle cost of maintaining a street. X. TRUSTEES' REPORTS (continued) Trustee Marcus (continued) Minutes of May 14, 2012 Board Meeting; Trustee Marcus said that the Villages of Morton Grove, Glenview, Wilmette, and Winnetka have formed a Cooperative Procurement Program, administered by the Village of Glenview at no cost to the Village of Morton Grove, to provide cracksealing services for a three -year term from 2010 -2012. It is reasonable to expect that the larger quantities included in a cooperative purchase would reduce the cost of the work for each Village. The estimated contract value is $100,000, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Thill had a question about the length of the contract and the timing of this extension. Trustee Marcus and Public Works Director Andy DeMonte responded. Trustee Marcus moved, seconded by Trustee passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg Tr. Marcus aae Tr. Thill Toth, to approve Resolution 12 -42. Motion ME Tr. Grear acre Tr. Toth aye 4 Trustee Marcus then presented Resolution 12-43, Authorizing the Execution of a Contract With G &L Contractors, Inc. For the 2012 Concrete Replacement Program. He explained that the Concrete Replacement Program is necessary to repair sidewalks, curbs and gutters, streets, and utility repairs. Trustee Marcus said that, due to a reduction in personnel, the Public Works Department eliminated its Concrete Division in 2011. That work now needs to be outsourced. The final contract value is $67,895, but since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Marcus moved to approve Resolution 12 -43, seconded passed: 5 ayes, 0 nays, 1 absent. Tr. DiMarla absent Tr. Gomberg aye Tr. Marcus aae Tr. Thill aye Lastly, Trustee Marcus introduced for a first reading Ordinance Easement and the Public Improvements Within the Homest Development. by Trustee Grear. Motion Tr, Grear aye Tr. Toth aye 12 -21, Accepting an :ad of Morton Grove He explained that Ordinance 10 -20 granted a special use permit to construct and operate a senior independent living residential facility at 6400 Lincoln Avenue. The Village maintains the adjacent section of Lincoln Avenue. The Village required the developer of the Homestead of Morton Grove development to construct sidewalk, a roadway drainage system, and a street lighting system conforming to the Village's development requirements. It was determined that the land where these required public improvements needed to be located would be on the development's property. Incorporating these public improvements into the jurisdiction of Lincoln Avenue is in the Village's best interests. There was no discussion on Ordinance 12 -21. X. E. TRUSTEES' REPORTS (continued) Trustee Thill: Minutes of May 14,1012 Board Meefin Trustee Thill presented Ordinance 12 -13, Amending Title 10, Chapter 2 Entitled "Electrical Regulations" of the Municipal Code of the Village of Morton Grove. This is the second reading of this ordinance. Trustee Thill explained that the Village has historically utilized the Chicago Electric Code, as amended, but with changing technology and equipment, now feels it necessary to change, as many other suburban communities have, to the National Fire Protection Association's (NFPA) National Electric Code (NEC). The Village has also entered into a contractual agreement with an outside agency for plan review and inspectional services. That agency maintains NEC - certified inspectors and plan review personnel. This ordinance will assist the Village in maintaining current and compliant electrical regulations for work conducted throughout the Village. Trustee Thilil moved, seconded by Trustee 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg Tr. Marcus acre Tr. Thill Toth, to adopt Ordinance 12 -13. Motion passed: Tr. Grear aae Tr. Toth aave 2. Next, Trustee Thill presented Ordinance 12 -14, Amending Title 10, Chapter 1 Entitled "Building Code" of the Municipal Code of the Village of Morton Grove. This is the second reading of this ordinance. Trustee Thill explained that this ordinance will adopt by reference the 2011 National Electric Code (NEC) with amendments. Trustee Thilll moved, seconded by Trustee Toth, to adopt Ordinance 12 -13. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg acre Tr. Grear ave Tr. Marcus acre Tr. Thill aae Tr. Toth afire Trustee Thill then introduced for a first reading Ordinance 12 -22, Amending the Village of Morton Grove Unified Development Code Sections 12 -1 -7 and 12 -16 -3 Regarding Procedural Controls and Zoning Variations. He explained that this was pursuant to Plan Commission Case PC11 -13, heard earlier this evening. This ordinance will allow the expansion of variations that may be considered by the Zoning Board of Appeals and an exception process for Unified Development Code requirements. There was no further discussion on Ordinance 12 -22. Minutes of May 14, 2012 Board Meeting] X. TRUSTEES' REPORTS (continued) F. Trustee Toth: Trustee Toth presented Resolution 12-44, Authorizing the Extension of a Contingent Fee Professional Service Agreement With Azavar Audit Solutions, Inc. For Municipal Utility Audits. She explained that the Village will be participating in a tax and revenue audit which will investigate whether Village service providers are collecting the proper amounts from a complete and accurate customer population within the Village in compliance with municipal ordinances, contracts, and franchise agreements. The Village participates in the Municipal Partnering Initiative to create efficiencies and economies of scale through joint purchases. The consortium successfully negotiated terms with Azavar Audit Solutions to reduce the normal 45% contingency to 40% of funds collected. Trustee Toth moved, seconded by Trustee Grear, to approve Resolution 12 -44. Trustee Thill asked what this would actually cost the Village. Mr. Horne responded that the audits are being conducted at no cost to the Village; however, if it is determined that the Village is owed money, the auditors will collect 40% of what the Village is owed. There being no further discussion, Mayor Staackmann called for the vote on Resolution 12 -44. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg acre Tr. Grear acre Tr. Marcus aye_ Tr. Thill aae Tr. Toth aave 2. Trustee Toth announced that, for the next three months, an expert from the North Shore Senior Center Social Services staff will be discussing topics of interest for seniors and their families. These sessions are being sponsored jointly with the Village's Commission on Aging. The topic to be presented on Tuesday, June 10 will be: "Understanding the Community Care Program and Other in -home Services ". The session begins at 2 pm at the American Legion Memorial Civic Center XI. OTHER BUSINESS or*] XII. WARRANTS Trustee Toth presented the Warrant Register in the amount of $1,473,374.26. She moved to accept the Warrants, seconded by Trustee Thill. There being no discussion, Mayor Staackmann called for the vote. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aave Tr. Toth aye m Minutes of May t4, 2012 Heard MeeYin`, XIII. RESIDENTS' COMMENTS a. Rudy Firenzik, 7628 W. Lake, said that he had presented to the Board in 2011 a petition with 250 signatures asking to fix the sanitary sewer system, but so far nothing has happened. This is a problem he's been talking about since December of 2008. He felt the Village was not ac- knowledging its mistakes. He wanted to know if he had any "rights" when it comes to the Vil- lage's billing for water and sewer --does he have the right not to pay if he feels service is not satisfactory? The Village has not responded to this. Mr. Firenzik said the Village is threatening to shut off his water, but he's paying for his water service. He said the last time he spoke at a Board meeting, he watched the replay on Chan- nel 6 and his voice was so distorted, he couldn't understand a single word he'd said. He held the Village responsible for that. Mr. Firenzik also felt his water usage was overstated. He said his average usage last year was between 5,000 and 7,000 gallons a month. The last two months, it's been listed as 10,600 gallons a month. He said he was going to put his own meter in because he did not feel the Village's meter was accurate. XIV. Trustee Marcus moved passed: 5 ayes, 0 na' Tr. DiMaria absent Tr. Marcus ave The meeting adjourned ADJOURNMENT /EXECUTIVE SESSION to adjourn the Meeting. Trustee Toth seconded the motion. Motion rs, 1 absent. Tr. Gomberg acre, Tr. Grear aae Tr. Thilt aye Tr. Toth aae at 7:44 p.m. 11 �. Minutes of May 14, 2012 Board Meotinji PASSED this 11th day of June, 2012. Trustee Di Maria Trustee Gmb omberg Trustee Greara Trustee Marcus Trustee Thill Trustee Toth ofJune,2012. Daniel J. Staacknirenrilit"Villdge President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 12th day of June, 2012, Tony S. Kalogerakos, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by Teresa COUSar 12