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HomeMy WebLinkAbout2012-03-26 Minutes•,.• R 41 L Village President Dan Staackmann called the meeting to order at 7:01 p.m. and directed the Clerk to call the roll. H. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. Trustee DiMaria was absent with notice. W:7a= Zi]7 /�rim�i a. Regarding the Minutes of the Special Meeting of March 5, 2012, Trustee Toth moved, seconded by Trustee Grear, to accept the Minutes as presented. Motion passed unanimously via voice vote. b. Regarding the Minutes of the Special Meeting of March 6. 2012, Trustee Marcus moved, seconded by Trustee Grear, to accept the Minutes as presented. Motion passed unanimously via voice vote. c. Regarding the Minutes of the March 12, 2012 Regular Board Meeting, Trustee Marcus moved, seconded by Trustee Grear, to accept the Minutes as presented. Motion passed unanimously via voice vote. 1 SPECIAL REPOR V. NONE PUBLIC HEARINGS NONE VI. RESIDENTS' COMMENTS (Agenda Items Only) TI OURq Minutes of March 26,2012 Board Meetid `t VII. PRESIDENT'S REPORT Mayor Staackmann proclaimed April 22, 2012 as "Earth Day" in the Village. He said it is the responsibility of each of us to safeguard the environment, and urged all citizens to join in efforts to preserve the beauty and wonder of the lands, skies, and water of the Earth in all its diversity. Mayor Staackmann also proclaimed the month of April 2012 as "Fair Housing Month ", celebrating the 44`h anniversary of the passage of the U.S. Fair Housing Act, Title VIII of the Civil Rights Act of 1968. He said the Village believes that fair and affordable housing is the right of every person and urged all citizens to make a commitment to fair housing. VIII. CLERK'S REPORT Clerk Kalogerakos noted that the electricity aggregation referendum passed in the recent primary election. The process requires that two Public Hearings be held before the Village can solicit proposals and go out for bid on electric rates. The first Public Hearing will be held on April 23, 2012 as part of the regularly- scheduled Village Board meeting. The second Public Hearing will be part of the regularly - scheduled Village Board meeting of May 14, 2012. 2. Clerk Kalogerakos noted that there had been a misprint in the most recent edition of the Village newsletter which stated that extra garbage and recycling cans were available at no charge from Groot, the Village's waste and recycling hauler. That is incorrect. Extra garbage and recycling containers are available from Groot, but the cost is $27 per year per receptacle. The Village apologizes for any confusion arising from this misprint. 1 Clerk Kalogerakos said that a resident had complained at a recent Board meeting about the unsolicited delivery of TribLocal newspapers in his neighborhood. The Village has, in fact, received a lot of phone calls on this issue. The best thing to do is to call the Chicago Tribune Client Services phone number (800 - 874 -283) to let them know you know longer want to receive this, or email askclientservices (a)tribune.com. Or you can use US mail and send to: Chicago Tribune Client Services, 777 W. Chicago Avenue, Chicago, IL 60605. This information is also posted on the Village's website. If anyone has questions, please direct them to the Village Administrator's office at 847 - 470 -5200. IX. STAFF REPORTS A. Village Administrator: Administrator pro tem Ryan Horne was absent, Village Administrator pro tem pro tem Tom Friel had no report. B. Corporation Counsel: Corporation Counsel Liston had no report. Minutes of Marrh26, 2012 'Board Meeting? X. A. Trustee DiMaria: TRUSTEES'REPORTS Trustee DiMaria was absent —no report. B. Trustee Gombero: Trustee Gomberg had no formal report, but as liaison to the Police Department, wanted to congratulate Officer Andrew Harrison, who won top academic honors out of a field of 40 recruits at the police academy. He congratulated Andrew and his family. C. Trustee Grear: Trustee Grear presented for a first reading Ordinance 12 -02, Authorizing a License Agreement Between Safelite AutoGlass, Inc. and the Village of Morton Grove for Village -Owned Property (Alley Right -of -Way) Located Immediately West of 8910 Waukegan Road. a. He explained that Safelite AutoGlass has expressed a desire to use 8910 Waukegan Road as an auto glass repair /replacement facility. In order to improve the access points for this business and provide additional landscaping, the Village and Safelite AutoGlass have negotiated terms for a license agreement which would permit the company to use a portion of the Village's alley immediately west of the site. The terms state that, as long as the property is continually used by Safelite AutoGlass as an auto glass repair /replacement facility, no base license fee will be due, however, Safelite will be responsible for maintaining the property and paying all taxes, if any. Safelite must also keep the property in good and safe condition and maintain insurance. Safelite must also install fencing and landscaping and maintain these improvements. The term of the license agreement is 20 years, from January 1, 2012 through December 31, 2031, as long as Safelite AutoGlass continues to own the property and the property is continually used as an auto glass repair /replacement facility. b. Trustee Grear noted that the property owner had requested a waiver of the second reading. He so moved, seconded by Trustee Thill. c. Trustee Marcus asked why the waiver was being requested. Trustee Grear responded that the owner indicated a desire to begin construction of its new facility immediately. d. Corporation Counsel Liston noted that a special use ordinance was approved last year subject to entering into a license agreement to be allowed to use a portion of the Village's alley. The license agreement was delayed at the company's headquarters, but now the project is moving forward and the local people are anxious to get it going. Mayor Staackmann called for the vote on the motion to waive the second reading. Motion passed: 3 ayes, 2 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aae Tr. Grear aye Tr. Marcus nay Tr. Thill acre Tr. Toth nay X. C. TRUSTEES' REPORTS (continued) Trustee Grear: (continued) Minutes of March "20, 20122osrd Meeting Trustee Grear then moved to adopt Ordinance 12 -02, seconded by Trustee Thill. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aye Tr. Grear ?L Tr. Marcus aye Tr. Thill aye Tr. Toth aye 2 Trustee Grear thanked Captain Porter and Fire Chief Tom Friel for the Homestead project site tour earlier in the day. D. Trustee Marcus: 1. Trustee Marcus presented Resolution 12 -24, Authorizing the Execution of a Contract with Arrow Road Construction Company for the 2012 Street Improvement Program. He explained that the street improvement program is necessary to maintain the quality, drainage, and drivability of the streets in the Village. The current program includes the resurfacing and ancillary improvements on 39 streets and the Village Hall parking lot. Trustee Marcus noted that six bids were submitted and Arrow Road Construction Company of Mt. Prospect was determined to be the lowest responsible bidder. The estimated contract amount is $1,988,872.50. This amount is $41,472.50 less than the Village Engineer's estimate of the cost. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Marcus moved, seconded by Trustee Toth, to approve Resolution 12 -24. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg ante Tr. Grear aye Tr. Marcus aye Tr. Thill aae Tr. Toth aye 2 Next, Trustee Marcus presented Resolution 12 -25, Authorizing the Execution of a Contract with Ciorba Group, Inc. For Professional Engineering Services. He explained that the Village requires the use of a consulting engineering company to supplement existing engineering staff during peak periods of work or to perform specialized services. Village staff used a Request for Qualifications process to procure consulting engineering services. A total of 26 statements of interest were received from local firms. Staff recommends the firm Ciorba Group, Inc. based on their ability to perform the work, their institutional knowledge of the Village's infrastructure and value. This does not obligate any cost to the Village. The 2012 Budget allocates $10,000 for specialized engineering services when the need for such services arises. Engineering services exceeding $10,000 would require Board approval. Engineering services for private development review are 100% reimbursable by the permit applicant. X. A TRUSTEES' REPORTS (continued) Trustee Marcus: (continued) Minutes of Mach 26, 20128oard Meatm'" Trustee Marcus moved to approve Resolution 12 -25, seconded by Trustee Thill. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill ave Tr. Toth aye 3. Trustee Marcus then presented Resolution 12 -26, Authorizing a Task Order Agreement With Ciorba Group, Inc. for Construction Engineering Services for the 2012 Street Improvement Program. He explained that the scope of the 2012 Street Improvement Program exceeds the capacity of the Village staff to provide construction engineering. The Village has a contract with Ciorba to provide professional engineering services, so staff has negotiated a scope of work with Ciorba to provide construction engineering services for the 2012 Street Improvement Program. Trustee Marcus moved, seconded by Trustee Grear, to approve Resolution 12 -26. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg acre Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth a ee 4. Next, Trustee Marcus brought forward Resolution 12 -27, Authorizing the Purchase of a 2012 Ford F59 Commercial Stripped Chassis With a Walk -In Van Body Through the North Suburban Purchasing Procurement Program. He explained that the Public Works Department routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair cost, thereby replacing or eliminating equipment that no longer meets the department's needs. This purchase will replace a 1999 Chevrolet step van with high mileage and hours that is currently assigned to the Water Department. The vehicle cost is $96,263. Trustee Marcus moved to approve Resolution passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg Tr. Marcus aye Tr. Thill 12 -27, seconded by Trustee Toth. Motion a rye Tr. Grear awe acre Tr. Toth aye 5. Trustee Marcus presented Resolution 12 -28, Authorizing the Annual Memorial Day Parade and the Closure of Dempster Street. He explained that the Illinois Department of Transportation (IDOT) requires the Village to adopt legislation approving the closure of Dempster Street and authorizing the Village Engineer to file an application through IDOT for the closing of Dempster Street for the annual Memorial Day Parade. This year's parade will take place on Sunday, May 27, 2012, from approximately 12:30 p.m. to 4:30 p.m. Minutes of March 26, 2012BoaM Meetltig- X. TRUSTEES' REPORTS (continued) D. Trustee Marcus: (continued) Trustee Marcus moved, seconded by Trustee Grear, to approve Resolution 12 -28. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aae Tr. Grear aye Tr. Marcus acre Tr. Thill acre Tr. Toth aye 6. Next, Trustee Marcus presented Resolution 12 -29, Authorizing the Execution of a Contract With Precision Pavement Markings, Inc. for the 2012 Pavement Marking Program. He explained that the pavement marking program is necessary to maintain the visibility of the Village's streets. The 2012 Pavement Marking Program includes approximately two miles of roadway segments and inore than 10 intersections earmarked for renewing pavement markings. Trustee Marcus said that the contract was bid through cooperative purchasing which included several other communities and was administered by the City of Highland Park. Five bids were received and Precision Pavement Markings, Inc. (PPM) of Elgin, Illinois was determined to be the lowest responsible bidder. Their total bid was $166,839.20. The Villages share of that is $26,417.90. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Marcus moved to approve Resolution 12 -29, seconded by Trustee Toth. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aae Tr. Grear aye Tr. Marcus a ye Tr. Thill acre Tr. Toth acre Lastly, Trustee Marcus presented Resolution 12 -32, Authorizing the Execution of a Service Contract Extension With Lyons Electric Company for the 2012 Traffic Signal and Street Lighting Maintenance Program. He explained that, each year, the Village contracts with an electrical contractor to assist in the maintenance of street lighting and traffic control signals within Morton Grove. The Village replaced the street light system on Dempster Street, Ferris Avenue, and Lincoln Avenue, and installed new street lights on Waukegan Road. These additional street lights need to be added to the contract so that they can be maintained as part of the contract. The contract unit prices for the routine maintenance work will remain unchanged, but the increase in the number of street lights will increase the cost of the contract amount. The estimated contract value for routine maintenance is $30,468. Trustee Marcus moved, seconded by Trustee Thill, to approve Resolution 12 -32. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aae Tr. Grear aae Tr. Marcus afire Tr. Thill aye Tr. Toth aae . Minotes of March 26, 2012 Board Megrinirl X. TRUSTEES' REPORTS (continued) E. Trustee Thill: Trustee Thill presented Resolution 12 -30, Authorizing the Extension of a Contract with Crystal Maintenance Corp. For Janitorial Services at Four Municipal Buildings. He explained that, in an attempt to generate cost savings by combining work scopes and quantities, the Public Works Department partnered with other communities through the Municipal Partnering Program, which in some instances, has resulted in a substantial savings. However, after the bid opening, the bid for janitorial services came in 40% higher than what the Village is currently paying. It therefore opted out of the Municipal Partnering bid and had a discussion with its current janitorial services vendor, Crystal Maintenance. The company agreed in writing to hold current prices ($2,990 per month) for an additional two years. This is the same price as the original contract which was authorized in 2008. Resolution 12 -30 will authorize a two -year extension of this contract. Trustee Thill thanked Public Works Director Andy DeMonte for his efforts in this matter. Trustee Thill moved to approve Resolution 12 -30, seconded by Trustee Toth. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aye Tr. Grear Tr. Marcus aye Tr. Thill aye Tr. Toth ave 2 Next, Trustee Thill presented Resolution 12 -31, Authorizing the Execution of a Contract With impactor P&P For the Demolition and Removal of Vacant Structures in the Lehigh/ Ferris Redevelopment District. He explained that the Village had acquired properties, located at 8720 -8726 Ferris and 8533 Callie, to further the Village's goal of bringing reinvestment to the area. These properties are currently in a state of disrepair and pose a safety hazard. The Building Department has recommended that they be demolished to improve the safety and appearance of the area. The Village went out for bid on this and received 15 bids. The lowest qualified bidder was Impactor P &P of Bloomingdale, Illinois, in the amount of $29,000. Trustee Thll moved, seconded by Trustee Toth, to approve Resolution 12 -31. Trustee Marcus asked about the timeframe for said demolition. Mayor Staackmann said it would be coordinated through Village staff. Fire Chief Tom Friel said there was no timeframe given in the resolution, but staff believed "the sooner the better" in terms of when the demolition would take place. Upon the vote, the motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aae Tr. Toth aye ..... Minutes of Marsh 26,1012 Eoard Meetin6; X. TRUSTEES' REPORTS (continued) F. Trustee Toth: Trustee Toth presented Ordinance 12 -08, Amending Title 4, Chapter 1, Section 3 and Title 4, Chapter 5, Section 6 of the Municipal Code to Modify When Business Licenses and Liquor Licenses Are Due. This is the second reading of this Ordinance. Trustee Toth explained that the Village's current Code requires business and liquor licenses to be renewed each year on May 1. She said that Village staff is currently in the process of reviewing and updating procedures and applicable ordinances for the application process for business and liquor licenses and the regulation of local businesses. The Board will review a comprehensive overall of Title 4 of the Code within the next six months. Meanwhile, as a result of the review, Village staff is recommending that business and liquor licenses run concurrent with the Village's budget, which is now a calendar year budget running from January 1 through December 31. This ordinance will amend the code to state that, effective January 1, 2013, licenses shall run on a calendar year basis, and for 2012, licenses will run from May 1 to December 31. The fees will be prorated on this eight -month period. Trustee Toth moved to adopt Ordinance 12 -08, seconded by Trustee Marcus. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria absent Tr. Gomberg aye Tr. Grear Ue- Tr. Marcus ave Tr. Thill afire Tr. Toth aae 2 Trustee Toth then introduced for a first reading Ordinance 12 -09, Amending Title 4, Chapter 3, Section 16 Entitled "Liquor Control" of the Municipal Code of the Village of Morton Grove. She explained that this ordinance will amend the Code to require establishments and their employees to card anyone who appears to be under the age of 35 purchasing an alcoholic beverage. There was no discussion on Ordinance 12 -09. Xl. OTHER BUSINESS NONE XII. WARRANTS Trustee Toth presented the accept the Warrants, secon There being no discussion, 0 nays, 1 absent. Tr. DiMaria absent Tr. Marcus acre Warrant Register in the amount of $579,046.75. She moved to ded by Trustee Thill, Mayor Staackmann called for the vote. Motion passed: 5 ayes, Tr. Gomberg aye Tr. Grear aye Tr. Thill acre Tr. Toth acre XIII. RESIDENTS' COMMENTS Minutes of'MarchN, 2012 Bowl Meetiti a. Sarah Bright, a resident of the Crossings (by Hennings and Ferris), expressed concern about rumors that the former Maxwell's property had been purchased and would be turned into a Tilted Kilt. She said she and her neighbors did not want to see that happen and wanted to know what actions they could take and what the timeframe was for this to possibly happen. Mayor Staackmann asked her to provide her contact information to the Village Administrator. He said she would be contacted when the Village knew anything. As of right now, no one has applied for any business license or permit for that property. The business license process probably takes about 3 to 4 months. b. Joe Hedrick, representing American Legion Post #134, thanked the Village for continuing the tradition of the Memorial Day Parade. He said the parade's route would be like last year's — mostly down side streets, ending at the Doughboy Statue at the Public Library. He encour- aged all residents to participate in the parade, noting that those who wish to participate should assemble in the parking lot of the Civic Center around 12:30 p.m. on May 271h. The parade will step off at 1:30 p.m. Mr. Hedrick added that XIV. Trustee Marcus moved passed: 5 ayes, 0 nal Tr. DiMaria absent Tr. Marcus aye The meeting adjourned the Village is fortunate ADJOURNMENT /E to adjourn the Meeting 's, 1 absent. Tr. Gomberg Tr. Thill at 7:31 p.m. to have Officer Johnson in its ranks. KECUTIVIE SESSION Trustee Thill seconded the motion. Motion 2ye Tr. Grear aae save Tr. Toth aye PASSED this 9th day of April, 2012. Trustee DiMaria jrV {f Trustee Gomberg I i Trustee Grear_ Trustee Marcus Trustee Thill -K Trustee Toth ( e,,2% AP OV by e his 9th day of April, 2012. r Daniel J. t ckmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and F.,ILE in m office this 10th day of April, 2012. r Tony S. Kalogerakos, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes of March 26, 2072oard Meshi`- Minutes by Teresa Causar 10