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HomeMy WebLinkAbout2011-10-10 MinutesI. Village President Dan Staackmann called the meeting to order at 7:00 p.m. and directed the Clerk to call the roll. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. III. APPROVAL OF MINUTES Regarding the Minutes of the September 26, 2011 Regular Meeting, Trustee DiMaria moved, seconded by Trustee Grear, to accept the Minutes as presented. There was no discussion. Motion passed unanimously via voice vote. IV. SPECIAL REPORTS NONE V. PUBLIC HEARINGS NONE VI, RESIDENTS' COMMENTS (Agenda Items Only) NONE . Minutes of Ottober 10, 2011 Board Meei"in'? VII. PRESIDENT'S REPORT Mayor Staackmann had no official report, but commented that, this week, Morton Grove residents received in the mail the bills for the second installment of their property tax. He related that his property tax bill had increased approximately $1,500. He explained that the bill is broken down by all the various taxing bodies (North Shore Mosquito Abatement, the Metropolitan Water District, Morton Grove Park District, Oakton Community College, Cook County Forest Preserve District, Niles Township Government, and others). The Village only gets tax revenue on its portion of the tax bill, which, in his case, increased by roughly just under $100. He encouraged residents with concerns to go to the Cook County Assessor's website. Under "appeals process," enter your Property Index Number and you can file an appeal online. Mayor Staackmann said that it only took him about two minutes to do. He emphasized that, in the past three years, the Village's property taxes have increased just 3 %. 2. Mayor Staackmann noted that he had attended a meeting last Friday with Commonwealth Edison about their Smart Grid technology, and found it quite enlightening. He said he was very impressed about how they could handle outages with that type of technology. Vill. Clerk Kalogerakos had no report. IX. A. Village Administrator CLERK'S REPORT STAFF REPORTS Mr. Wade said the Village has been receiving a number of phone calls about the Homestead facility He said, for the benefit of those interested, that residents interested in learning about rental costs and availability could call the Northbrook office of Homesteads of Morton Grove at 847 - 559 -001. 2. Mr. Wade also presented a report called "Electricity Aggregation Purchase Research." He said that a new state law now allows competition among electricity suppliers. This will now allow municipalities to bundle their electricity supply purchase (but not distribution) as a community. This would offer benefit to residents and businesses because of scale of economies. The law also allows individual customers to opt out, if they so desire. It's on the Agenda tonight because of articles about it in the newspapers. About 17 communities in the State now have this and a number, like MG, are researching it. In November, an ordinance will be proposed which will allow for a citizen referendum to decide whether the community wants to purchase its electricity in aggregate form or not. If the Board approves the ordinance, it would place the question on the March 20`h ballot. The Village would notify the Cook County Elections Dept in December and January and let them know the Board has approved the referendum and the question should be placed for citizen consideration. There would be an article in the January edition of the Village newsletter explaining the matter, and then in March, it would be voted upon. If the residents pass it, the Village would advise the Illinois Commerce Commission that the Village of MG would be the purchasing entity for those who have not opted out. It is anticipated that there would be savings from scale of economies. _ . Minutes of Detober70, 2011`Board Meetingil IX, STAFF REPORTS (continued) A. Village Administrator (continued) a. Following the referendum, the Village would send out RFPs and work with a broker to find the best price for the electrical purchase. The Village may decide to enter into a single year or a multi -year contract, or it may decide to purchase with another community or several other communities. b. If the referendum does not pass, the Village does not have to take advantage of the ability to purchase electricity in the aggregate. c. Trustee Grear asked if the savings could be up to 10% for the residents and businesses. Mr. Wade said yes. d. Trustee Thill asked if it was like thinking of the difference between wholesale and retail. Mr. Wade said that's a good way to look at it. e. Trustee Marcus asked if there would be a cost to the Village for this referendum. Mr. Wade said that it wouldn't be a special ballot /special election, so there should be no cost to the Village. 3. Mr. Wade said he did not have exact dates yet for the Budget Workshops, but as soon as he does, they will be posted on the website and announced at the next Village Board Meeting. Trustee Grear asked when the first reading of the Budget Ordinance would be. Mr. Wade said it would be at the second Board Meeting in November. Corporation Counsel: Corporation Counsel Liston had no report. X. A. Trustee DiMaria: TRUSTEES' REPORTS Trustee DiMaria reported that Fear City is now open. He said he took his family and they en- joyed it, and he encouraged everyone to check it out. Fear City is only open until the end of October. Trustee DiMaria said that Fear City is a nice addition to Morton Grove's business community. Trustee Gomberg: Trustee Gomberg presented Resolution 11 -49, Authorizing the Purchase of Panasonic CF -31 Toughbook Mobile Data Computers Through the Illinois State Bid Program, Contract #CMS1560940A. An Minutes of October 10, 2019 Board Meeting TRUSTEES' REPORTS (continued) B. Trustee Gomberq: (continued) a. Trustee Gomberg explained that the Police Department needs to replace aging squad car mobile data computers (MDCs), which are subjected to 24 -hour use and adverse working environments not conducive to electronic equipment. b: Officers are reliant on the information they retrieve from their MDCs' they are another tool that enhances their safety and the safety of those they come into contact with. C, The Police Department has investigated the Village's needs and specifications for mobile data computers and has determined that CDS Office Technologies, the firm chosen by the Illinois Department of Central Management Services to sell Panasonic CF -31 Toughbooks, is capable of providing a product that meets those needs and specifications. d. The Police Department is recommending the purchase of seven MDCs for a total of $28,700. This is approximately $700 more than what was budgeted due to an upgraded model change by the manufacturer and the lesser model no longer being made. Trustee Gomberg moved to approve Resolution passed: B ayes, 0 nays. Tr. DiMaria acre Tr. Gomberg Tr. Marcus acre Tr. Thill C. Trustee Grear. 11 -49, seconded by Trustee Toth. Motion acre Tr. Grear acre acre Tr. Toth aye Trustee Grear had no formal report, but announced that a Health & Fitness Expo would take place on Saturday, October 22, from 11 am to 4pm at the American Legion Memorial Civic Center. This Expo is sponsored by the Economic Development Commission, the Chamber of Commerce, and the North Shore Senior Center. He encouraged everyone to attend this free event. D. Trustee Marcus: Trustee Marcus presented Resolution 11 -50, Authorization to Add Additional Work to the Contract With Gaffney's Protective Maintenance, Inc. For the Traffic Signal Lamps Retrofit Project LED Program. He explained that Resolution 11 -10 awarded a contract to Gaffney's Protective Maintenance, Inc. for the Traffic Signal Lamps Retrofit Project to replace the incandescent traffic signal lamps with LED retrofit models at seven intersections in the Village. The Illinois Department of Transportation (IDOT) is the permitting authority for the proposed work on intersections along Oakton Street and Dempster Street. IDOT issued permit review comments requiring additional work to modernize the crosswalk at the northwest corner of the intersection of Austin and Oakton in this contract after these bids were opened. X. Minutes of October 10, 2011 Board Meeting:_. TRUSTEES' REPORTS (continued) Trustee Marcus: (continued) Trustee Marcus said that there are sufficient funds in the reserve balance of the Motor Fuel Tax Fund to complete this work, and the cost will be 100% reimbursable by Cook County. The total estimated project cost is $78,876, which includes the estimated additional cost associated of $30,000 requested by IDOT. Trustee Marcus moved to approve Resolution 11 -50, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg acre Tr. Grear acre Tr. Marcus aye Tr. Thill aye Tr. Toth aye 2. Next, Trustee Marcus presented Resolution 11 -51, Authorizing the Execution of a Contract With Schroeder Asphalt Services, Inc. For the 2011 Street Patching Program. a. He explained that this contact was bid through a public process. Thirteen bid packages were obtained and three bids were submitted. Schroeder Asphalt Services, Inc. of Huntley, IL, was determined to be the lowest responsible bidder. The proposal price is lower than the engineer's estimate of cost. Village staff has recommended that Schroeder Asphalt Services' bid in the amount of $791100 be accepted, and further that a Contract Change Order in the estimated amount of $5,000 be authorized to perform additional patching Village staff has deemed to be desirable. Trustee Marcus moved to approve Resolution 11 -51, seconded by Trustee Grear. b. Trustee Gomberg noted that the Vice President of the company had signed the contract: he asked if the company's President was aware of the contract and okay with the Vice President signing it. Director of Public Works Andy DeMonte assured Trustee Gomberg that the President of the company is aware of the contract. There being no further discussion, Mayor Staackmann called for the vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth acre Trustee Marcus announced that leaf pick -up begins on Monday, October 17. Public Works does an outstanding job, but residents can certainly assist by keeping their cars off the streets, if possible, when the street is scheduled for leaf pick -up. Leaf pick -up will end sometime in early December. E. Trustee Thill: 1. Trustee Thill presented Ordinance 11 -37, Granting Amendments to Special Use Permits for the Property Located at 6040 Oakton Street, Morton Grove, Illinois, for the Replacement and Installation of Antennas and Related Equipment on a Village Water Tower. Minutes of Odober 10, 2011 BoarA Meetirt X. TRUSTEES' REPORTS (continued) E. Trustee Thill: (continued) This is the second reading of this ordinance. Trustee Thill moved to adopt Ordinance 11 -37, seconded by Trustee DiMaria, Motion passed: 6 ayes, 0 nays. Tr. DiMarla aye Tr. Gomberg aye Tr. Grear acre Tr. Marcus aae Tr. Thill aye Tr. Toth aye 2. Next, Trustee Thill presented Ordinance 11 -38, Granting Amendments to Special Use Permits for the Property Located at 8220 National Avenue, Morton Grove, Illinois, for the Replacement and Installation of Antennas and Related Equipment on a Village Water Tower. This is the second reading of this ordinance. Trustee Thill moved, seconded by Trustee DiMaria, to adopt Ordinance 11 -38. Motion passed: 6 ayes, 0 nays. Tr. DiMaria acre Tr. Gomberg aye Tr. Grear aae Tr. Marcus pay Tr. Thill aye Tr. Toth acre 3. Trustee Thill then presented Ordinance 11 -38, Approving and Authorizing an Amendment to the Lease Agreement Between the Village of Morton Grove and SprintCom Inc., a Kansas Corporation, Concerning Real Property Owned by the Village Located at 6040 West Oakton Street. This is the second reading of this ordinance. Trustee Thill moved to adopt Ordinance 11 -39, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria acre Tr. Gomberg acre Tr. Grear acre Tr. Marcus aye Tr. Thill aye Tr. Toth aye F. Trustee Toth: Trustee Toth had no official report, but announced that the Advisory Commission on Aging would be co- sponsoring an event at the Morton Grove Public Library on October 17 from 7pm to 8pm. The event will feature representatives from Essex Corporation, builders of the Homestead of Morton Grove. They will be showing floor plans and will be able to address questions regarding pricing of rental units and units based on income. She encouraged everyone to attend this presentation. 13 XI. XII. Minutes of 0dober 10, 2011 Boarri Meet!ng; OTHER BUSINESS Trustee Grear commented on Ordinance 11 -34, whic was voted upon and approved by the Board at its September 26, 2011 meeting. He said that he would like to review it once again. (This is the ordinance that changed the alley behind CVS from allowing only one -way traffic to now allowing two -way traffic.) Trustee Grear moved to request that the Board reconsider Ordinance 11 -34. Trustee Gomberg seconded the motion. Trustee Marcus asked if there was new information on this matter. Mayor Staackmann said that, to his knowledge, there was not. Upon the vote, the motion Tr. DiMaria are Tr. Marcus aye passed: 5 ayes, 0 nays, 1 pass. Tr. Gomberg are Tr. Thill pass WARRANTS Tr. Grear acre Tr. Toth aye Trustee Toth presented the Warrant Register for October 10, 2011 in the amount of $848,510.89. She moved to accept the Warrants, seconded by Trustee Thill. Trustee Thill asked why there were two different skunk removal vendors listed on the Warrants. Mr. Horne said that it was possibly an error and that he would check into it. Trustee Thill asked about the Village's revenue - sharing agreement with Walgreens. He wondered which Walgreens it was and what the remaining life of the agreement was. Mr. Horne said that this is for the Walgreens on Dempster Street; it was to help offset some of the costs Walgreens incurred for improvements it made to Menard. The revenue - sharing agreement ends in 2017. Trustee Thill asked about the Village's revenue - sharing agreement with CVS. Mr. Horne saic that agreement ends in 2016. Trustee Thill commented that these types of revenue - sharing agreements are tools the Village uses to help businesses. In the long run, the Village comes out ahead. There being no further discussion, Mayor Staackmann called for the vote 5 ayes, 0 nays, 1 abstain. Tr. DiMaria abstain Tr. Gomberg are Tr. Tr. Marcus aye Tr. Thill acre Tr. XIII. RESIDENTS' COMMENTS Motion passed: Grear aye Toth are .Janice Cha. Mrs. Cha was present to give an update on the Community Relations Commis- sion's "7 Wonders of Morton Grove" project. She said that there are 19 finalists, and residents can vote for seven of them at the Village's website or on Patch.com. There will also be an opportunity to vote "in person" at the October 15 at the Commission's booth at the Farmers' Market. Mrs. Cha hoped everyone would vote for their favorite Morton Grove "wonders ". Minutes of October 10, 2011 Board Meau 3 XIII. RESIDENTS' COMMENTS (continued) Trustee Thill commented that one of the finalists, the Morton Grove Prairie, located behind Prairie View Center /Crazy Jaws, is really a "nature preserve." Trustee Grear asked when the voting would end. Mrs. Cha said it would end at midnight on October 17. 2. Shelly Alloy. Ms. Alloy said that she loves the new Produce World store, but unfortunately, she lives behind it. She said she has spoken to the Village's health inspector, but also wanted to make the Board aware of the extreme garbage behind Produce World. She distributed photos for the Board to see, and said the garbage is simply out of control. Produce World needs another dumpster or two. Ms. Alby said that, not only is their garbage, there are crates, pallets, and oversized cardboard boxes. She said that the owners of Pet Supply Plus are also concerned about all this garbage. Ms. Alby also complained about noisy trucks coming and going all day long. She said she has noticed recently that the police are out there to enforce the .no deliveries before lam" rule, but noted that the sign indicating that has gone missing. She added that the fence is in an extremely bad state of disrepair. Ms. Alby said she had checked the backs of the Jewel and Trader Joe's on Waukegan Road, and the back of Dominicks in Morton Grove. Behind the Jewel and the Dominicks, it's neat and clean, but behind Trader Joe's is a mess similar to behind Produce World. Mayor Staackmann said the staff is aware of the issue, and assured Ms. Alby that the Village is working on resolving it. Trustee Marcus noted that Produce World is a wonderful business entity and he has always found them to be concerned about being a "good neighbor." He felt that perhaps this is just part of an adjustment period, as Produce World gets used to its new location. He thanked Ms. Alby for coming tonight and for her investigative efforts as well. 3. Nancy Lanning. Mrs. Lanning noted that this Saturday is the last outdoor Farmers Market this year. It opens at 8am and goes til 1 pm. She said she hoped a lot of people would come out this Saturday, adding that the Farmers Market committee is a dedicated group of people. XIV. ADJOURNMENT /EXECUTIVE SESSION Trustee Marcus moved to adjourn the Meeting. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria acre Tr. Gomberg aye Tr. Grear aae Tr. Marcus ave Tr. Thill aye Tr. Toth aye The meeting adjourned at 7:39 p.m. PASSED this 24th day of October, 2011. Trustee DiMana e Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APP,R VED by me his th day of October, 2011, % r Daniel J Staackmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in myoffice this 25th day of October, 2011, Tony S. Kalogera os. Village Clerk Village of Morton Grove. Cook County, Illinois Minutes of Dctober'%2011Board Meeting) Minutes by Teresa Cousar