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HomeMy WebLinkAbout2010-07-12 MinutesVillage Clerk Tony Kalogerakos called the meeting to order at 7:00 p.m. After leading the assemblage in the Pledge of Allegiance, he called the role. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, and John Thill. Clerk Kalogerakos announced that Mayor Staackmann was ill and would not be in attendance this evening. Trustee Grear moved to appoint Trustee DiMaria as President pro -tem for this meeting. The motion was seconded by Trustee Thill and passed unanimously via voice vote. Trustee DiMaria then moved to the President's chair. APPROVAL H. OF a. Regarding the Minutes of the Special Meeting of June 12, 2010, Trustee Grear moved, seconded by Trustee Marcus, to accept the Minutes as presented. There was no discussion. Motion passed unanimously via voice vote. b. Regarding the Minutes of the Special Meeting of June 28, 2010, Trustee Gomberg moved, seconded by Trustee Thill, to accept the Minutes as presented. There was no discussion. Motion passed unanimously via voice vote. c. Regarding the Minutes of the June 28, 2010 Regular Meeting, Trustee Thill moved, seconded by Trustee Marcus, to accept the Minutes as presented. There was no discussion. Motion passed unanimously via voice vote. REPORTS Ill. PUBLIC HEARINGS IV. SPECIAL i• OINO b i2, 2V 8 iiolar /Y in Oui V, RESIDENTS' COMMENTS (Agenda Items Only) NONE REPORT V1. PRESIDENT'S President pro -tern DiMaria sought concurrence for the appointment of Craig S. Stehle to the Economic Development Commission for a three -year term. Trustee Gomberg so moved, seconded by Trustee Thill. Motion passed unanimously via voice vote. VII. CLERK'S REPORT Clerk Kalogerakos had no formal report. VIII. STAFF REPORTS A. Village Administrator 1. Mr. Wade said that Finance Director Ryan Horne was going to provide an update on the billing process for solid waste /recycling collection. He explained that, when the Village negotiated its new contract with Groot, it was able to save even more money (approximately $35,000 annually) by doing the billing internally. Mr. Wade said he was very thankful that Mr. Horne and the Finance Department showed their initiative by offering to take on this task. a. Mr. Wade said there are 8,000 -plus single family homes in the Village, plus condos and town - homes. That made the transition from Groot doing the billing to the Village doing the billing a little bumpy. He then turned it over to Mr. Horne for a progress report. b. Mr. Horne first clarified that the actual billing is done by the Village, but service questions go to Groot directly. He noted that the solid waste /recycling charge is now included on residents' water bills. Residents will see a $35 charge for trash, which reflects two months' of service at $17.50 per month. $12.85 of that goes to Groot for waste pickup, and the remainder goes to the Solid Waste Agency of Northern Cook County (SWANCC), who handles the disposal of the waste. A very small portion goes back to the Village. c. One thing that has been confusing thing for residents is that water bills are done on a two - month (even /odd) cycle. When the Village started doing the billing for solid waste /recycling pickup in May, that was the "odd" cycle. In May, residents were being billed for their March and April water usage, but the solid waste charge was for May and June. Residents who were billed in June ( "even" cycle) were paying for water usage for April and May, and trash collec- tion for May and June. In order to honor the 5% discount for residents who wished to pay for their solid waste pickup for the whole year, the Village said that residents who received their bills on May 1St would have a 30- to 45 -day window to pay the 5 %. Residents billed on June 1St will also have a 45 -day window in which to pay the 5 %. d. Mr. Horne said that Finance Department staff discovered some glitches in the Village's software that resulted in some people getting billed for trash pickup, even though they had paid for the whole year in advance to get the 5% discount. He personally apologized for that, and said he is working with the software vendor to get the issue resolved. Vill. 44 MWW."P W , , m � 4,, �� a = , .,,?. � i,� , ^• *.,,,_ m MitUtes of July 12,,2010 BoardIM STAFF REPORTS (continued) e. Mr. Horne readily admitted that townhomes and homeowners associations are a challenge when it comes to the billing for solid waste /recycling service. Some associations wanted to pay the utility bills as a group, but they wanted the trash paid on a "per- person" basis. So in some cases, these associations have gone from a single billing to multiple billing. He asked for patience and said that, in the coming years, things should get better. President pro tem DiMaria thanked Mr. Horne and asked if any of the trustees had any questions or comments. f. Trustee Thili complimented the Finance Department staff working the front desk at Village Hall, noting that they do a great job of explaining things to residents and resolving problems. g. Trustee Grear asked if the 5% discount took effect as of the last bill. Mr. Horne said that it did, but the software glitch resulted in some people getting billed again. He also clarified that residents on the June billing cycle will still have an opportunity to pay in advance to get the 5% discount. 2. Mr. Wade announced that there will not be a Board Meeting on July 26. B. Corporation Counsel: Corporation Counsel Liston had no report. REPORTS X TRUSTEES' A. Trustee DiMaria: Trustee DiMaria had no report. B. Trustee Gomberg: Trustee Gomberg had no report. C. Trustee Grear: Trustee Grear had no formal report, but noted that the July 4th festivities were a huge success, including the carnival, the parade, and the fireworks. He thanked all the volunteers and for their hard work in making the 3 -day festival a great success. D. Trustee Marcus: Trustee Marcus had no formal report. Kl IX. E. Trustee Thill TRUSTEES' REPORTS (continued) 1. Trustee Thill presented Ordinance 10 -15, Granting an Amendment to the Special Use Permit for the Property Located at 8220 National Avenue, Morton Grove, Illinois, for the Installation of Three Antenna Dishes on the Village's Water Tower. This is the second reading of this Ordinance. Trustee Thill moved, seconded by Trustee Gomberg, passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria aye Tr. Gomberg aye Tr. Marcus ale Tr. Thill Ue to adopt Ordinance 10 -15. Motion Trustee Thill moved to approve Resolution 10-48, seconded by Trustee Gomberg. Motion p. • ! nays, I absent, Tr, DiMaria ave Tr. Gomberg Tr. Marcus aye Tr. Thill ave Tr. Toth Trustee Thill moved to approve Resolution 10 -48, seconded by Trustee Gomberg. Trustee Marcus asked if this was the lowest bid and if it was a bid received from Morton Grove being part of a consortium of other municipalities. The contract amount is $72,500, but since it is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Mr. DeMonte said that it was the lowest bid, and the Village had sought it out on its own, not as part of a consortium. President pro -tem DiMaria called for the vote on Resolution 10 -48. Motion passed: 5 ayes, 0 nays, 1 absent. a Trustee Thill moved to waive the second reading of Ordinance 10 -16, as the document had to be recorded with the Secretary of State and Illinois Department of Labor by July 15, 2010, Trustee Gomberg seconded the motion. El IN E. Trustee Thill (continued) TRUSTEES' REPORTS (continued) Minute`s of July `12,_201Q BOOM, Nlec jn b. Trustee Marcus asked why the Village was so late with this ordinance that it now could not follow its rules about having two readings for every ordinance. Corporation Counsel Liston responded that this is a "housekeeping" type of ordinance that, unfortunately, didn't make it on the last Meeting Agenda. c. Trustee Marcus asked what the impact would be to the Village if this ordinance was not recorded by the Secretary of State and Illinois Department of Labor by July 15'h. Ms. Liston responded that the State statute requires that this be filed, and the Village would be in violation if it did not comply. d. There being no further discussion, President pro -tem DiMaria called for a vote on the motion to waive the second reading of Ordinance 10 -16. Motion passed unanimously via voice vote. Trustee Thill then moved to approve Ordinance 10 -16, seconded by Trustee Gomberg. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria pye Tr. Gomberg aye Tr. Grear aye Tr. Marcus ave Tr. Thill awe Tr. Toth absent Trustee Thill moved to approve Resolution 10 -49, seconded by Trustee Marcus, Trustee Thill noted that this purchase was budgeted at $20,000, but came in at $11,377, sav- ing the Village nearly $8,600. Trustee Thill moved to approve Resolution 10 -50, seconded by Trustee Gomberg. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria pye Tr. Gomberg aye Tr. Grear awe Tr. Marcus aye Tr. Thill aye Tr. Toth absent F. Trustee Toth: Trustee Toth was absent —no report. lVlinutss of.daty 2,, 2Q1,0 and --ft" X. OTHER BUSINESS NONE XI. WARRANTS Trustee Gomberg presented the Warrant Register for July 12, 2010 in the amount of $344,337.11. He moved to accept the Warrants, seconded by Trustee Gomberg. None of the trustees had any questions or comments: There being no discussion on the Warrants, President pro tem DiMaria called for the vote. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. DiMaria g)Le Tr. Gomberg afe Tr. Grear ffe Tr. Marcus ay_e Tr. Thill afe Tr. Toth absent RESIDENTS'COMMENIM Rudy Firenzik, 7626 Lake Street, Mr. Firenzik said that he had gone to the library to research the Board Meeting where the flooding plan for 2011 was introduced. He felt there was no "scope" of the project mentioned. He said he was looking for a structural plan of what the Village would be doing in 2011 to address the issue of the sanitary sewer system flooding problem. Mr. Firenzik wanted to know when he could sit down with someone to talk about this. President pro -tem DiMaria said that any of the Board members would be glad to sit down with Mr. Firenzik to discuss this, and suggested that he call Mr. Wade at Village Hall tomorrow to set up a meeting. Mr. Firenzik said it was very said that it's taking so long to get answers. ADJOURNMENT/EXECUTIVE Trustee Gomberg moved to adjourn the meeting. Trustee Thill seconded the motion. Motion passed unanimously via voice vote. The meeting adjourned at 7:26 p.m. 2 PASSED this 9th day of August, 2010. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth this 9th day of August, 2010. Daniel P. Sty ackmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my offic this �Oth day f August, 2010, Tony'S. KKgerako V' lage Clerk Village of orton o ,Cook County, Illinois Min4te tlf.Ju! 125.090'B0ars# Main Minutes by: Teresa Cousar VA