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HomeMy WebLinkAbout2010-02-22 Minuteskip I. Village President Dan Staackmann called the meeting to order at 7:03 p.m. After leading the assemblage in the Pledge of Allegiance, he directed the Village Clerk to call the roll. II. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. APPROVAL OF a. Regarding the Minutes of the Special Meeting of February 8, 2010, Trustee DiMaria moved, seconded by Trustee Marcus, to accept the Minutes as presented. There was no discussion. Motion passed unanimously via voice vote. b. Regarding the Minutes of the February 8, 2010 Regular Meeting, Trustee DiMaria moved, seconded by Trustee Toth, to accept the Minutes as presented. There was no discussion. Motion passed unanimously via voice vote. IV, SPECIAL REPORTS NONE V, PUBLIC HEARINqpj V1, RESIDENTS' COMMENTS (Agenda Items Only) VIL PRESIDENT'S REPORT Mayor Staackmann proclaimed the month of April, 201-0, as "Sexual Assault Awareness Month" in Morton Grove. He said that this is intended to draw attention to the fact violence remains an intolerable viol6n,t 'Crime with public health implications for every person in Illinois 0 He stated that one in four that sexual female college students report that have been boyfriends, friends, tims or acquaintances, R citizens . and sexual assault. 2. Mayor Staackmann said it was a personal pleasure for him to proclaim March 1, 2010, as "Connelly Family [day" in the Village. He said the Connelly family exemplifies the "volunteer spirit" that is a hallmark of the Village. He commended them for giving tireless, from the heart, not wishing for accolades. Mayor Staackmann said he hoped the Connelly family would inspire others to become more engaged in the Village. 3. Mayor Staackmann asked for the Board's concurrence with his appointment of Nancy Straus Kelly to the Economic Development Commission. Trustee Thill so moved, seconded by Trustee Marcus, Motion p . w. . 1 ' w Marcus ELe Tr. ThIll Ave Tr. Toth ave 4. Mayor Staackmann noted that the Dempster Street construction is beginning. He asked everyone to have patience with the construction process, and encouraged all to patronize the businesses on Dempster Street. He said this was the beginning of a transformation of I. Viliage. Vlll, CLERK'S REPORT He explained that, prier to 2005, the Village Board's agenda included a consent agenda. The consent agenda includes ordinances and resolutions which are typically perfunctory or non- controversial in nature. Only one motion and one second is needed to move to approve or deny all the items contained on the consent agenda. The Village President or any of the Trustees may remove any item from the consent agenda at any time prior to a vote being taken. Ordinance 10 -06 would modify the Village Board's agenda to once again include a consent agenda. ! 1• 0 IX. 40, „. began Presentation of the Results of the Competitive BLddin Process for the Solid Waste and Recycling Contract a.- Mr. Wade said this has been a mammoth effort that Proposals were developed a. • sent to eight M i waste/recycling haulers. Four proposals were received frorn Arc, Waste . i ^ Groot, is Veolia, Wade thanked members of the ad hoc Solid Waste Advisory Committee, chaired by Trustee Thill, for their hard work and advice. f mmittee went through all the proposals t# i♦ an apples apples comparison, but there were many different pricing components which made it a difficult task. For i , the vendors have different of approaching and pricing single i multi-family collection • i recycling rates, stickers, white goods, bulk rates, leaf disposal, etc, b. Mr. Wade said he was happy to report that the results of the bidding process are that the Village will have a new contract with virtually no increase from the prices outlined in the Village's ten -year old contract, Groot is the incumbent hauler and the vendor recommended by the Committee. Mr. Wade said that Groot has invested in equipment used in the Village, and they know the Village, plus they worked hard to give the Village the best pricing possible. He said that all of the proposals are available in his office should any member of the public want to review them. c. Mr. Wavle thanked Brooke Beal of the Solid Waste Agency of Northern Cook County (SWANCC), stating that Mr. Beal had been an enormous help to the Village in getting the best possible contract because he deals with these types of contracts daily and knows what other communities are getting in their contracts. He was able to point out provisions that other towns are receiving so that Morton Grove could try to get those provisions as well. Mr. Wade said that other municipalities have seen solid waste /recycling pricing increases of anywhere from 14% to 28 %. Morton Grove is getting an excellent price. d: Mr. Wade thanked Corporation Counsel Liston for writing up a contract with very good language. He thanked Finance Director Ryan Horne and his staff as well. One of the cost,,, saving factors in this contract is that the Village will now be doing the billing for the solid waste /recycling service. This is thanks to Mr. Horne conferring with his staff and then agreeing that they could work it into the water /sewer billings, so the Village will no longer be incurring any additional costs for solid waste /recycling billing. Mr. Wade also thanked Public Works Director Andy DeMonte, saying that Mr. DeMonte looked at Groot's cost for hauling leaves and recommended that that be taken out of the contract and bid out separately. e. Trustee Thill asked Mr. Wade if residents could still receive a 5% discount on their annual bill if they pay the full year in advance. Mr. Wade said that was still in the contract. Trustee Thill also asked how much the fuel surcharge is. Mr. Wade said there is none. Trustee Thill commended Mr. Beal, as well as Mr. Wade, Mr. Horne, and Mr. DeMonte. He said he was excited that the contract came in at virtually the same pricing as the previous contract. Mr 0 . Wade then turned the presentation over to Brooke Beal of SWANCC. Mr. Beal said that going out to bid is a gamble, but the Village did very well. He said that the new contract begiroll on i is a five-year contract. M y # r I rAq Y' El 1XI STAFF REPO (continued) n I I I , I -cl ffied7that this ew contract currently covers residential customers only. The Mr Wade an n :;Vi[lag& hadlexplored a.,commercial contract as well but got some pushback from businesses, r- r . r • • - • continue r explore �r so : e at-some future --point., � �Niles has a commercial solid waste/recycling contract and Mr. Wade said that-nianyof--t-4ek--businesses have seen a savings because of it, Plus the service record _Of Groot-Is.excellent. They are very responsive, and their customer service to the Village is outstanding. 2. Report-Re ag rding Senior Services a. Mr. Wade said that Village staff has looked into five possible senior services providers, with an eye toward_what each _could offer in terms of recreational and educational services, health screenings, trips, etc: Those five providers are: the Morton Grove Public Library, Golden Friends, the Sunshine Club, Omega Health Care, and the North Shore Senior Center, The Village shared budgetary information with each organization, and each was invited to tour the senior center to see what goes on there /learn what they expectations are. They were then - asked to. provide a proposal. After reviewing those proposals, staff is recommending further consideration of three of the organizations: the Morton Grove Public Library, the Sunshine Club, and the North Shore Senior Center. The recommendation is that a subcommittee - comprised of two trustees and staff be formed to continue the review process going forward. b. Mr. Wade explained that all were excellent organizations, and the only reason the Village eliminated Omega and Golden Friends is because they want to provide adult day care, and they would want -to use the second floor of the Civic Center for that. The second floor is currently used by many of the senior clubs. c. He said that the Sunshine Club is more health-based. They propose to enhance the health education programs for seniors and expand health screenings. Recreational services would remain the same as current. The North Shore Senior Center would add lifelong learning programs and would maintain the current level of clubs, programs, and trips, Additionally, they - would .provide an on4te nurse. The Morton Grove Public Library would not change any of the educational or recreational programs. They would like to expand library programs at the Civic Center and would encourage multi - generational programs, perhaps with Parkview School, to possibly-also provide after- school care. Mr. Wade said this could be a nice fit, because the senior. programs usually end in the later afternoon, when after- school care would be needed. -d, Mr. Wade said that, after the second round of evaluations, the Village is targeting April 1 as the date for a final recommendation. He said he'd like to get the subcommittee together so that they could start- meeting as early as next week. He added that Jackie Walker - O'Keefe would continue to manage senior services. e. Trustee Marcus asked for an update on where the Village stands with senior transportation. _ .Mr. Wade said that, as of January 1, the Village introduced a nominal fee system on the senior buts_ service and is-only running one bus instead of two. Village staff has had a couple of - meetings:with PACE,_but -PACE has indicated that, as far as the "economics" of providing senior.transpertatio_n, the Village is actually doing pretty well. PACE will be submitting a proposal; it likely will included reduced hours of service. Liability and labor costs would still lie with the Village. PACE has been very cooperative. Mayor Staackmann noted that the Village still has the taxim ride. service for seniors as well. 91 A. Trustee DiMaria: Trustee DiMaria had no formal report, but announced that, in support of the soon4oIIIIIIopen Morton Grove Farmers' Market, every Wednesday in March from 5:00 p.m. to 8:00 P.m,$ if anyone eats at Kappy's, they have pledged to donate a.. percentage of the receipts to the Farmers' Market, He said he hoped everyone would support the Farmers' Market by eating out at Kappy's on any Wednesday in March. i Trustee ! b ~ t Trustee ! t t. t had t' formal report, b .. reminded everyone I, e , Census is everyone coming up, and the Village is taking part in the Census Take 10 program, He encouraged ! participate w ! that it only a about 10 minutes t! fill out the census form, He t that, during the 2000 Census, 75% of • • mailed back the forms. i rustee Gombergrsaid it would be nice to top that-percentage this time around. Returning the forms and being counted in the Census is critical, Doing so will help ensure that e Village receives fair share of federal t' ! health ♦ . ^ education, e/: roadway improvements, Census forms - be wit out - - t ' March 15 and March 17, and need to be returned by April Trustee Gomberg said that Village's community programming department taped a census questionIImand-answer session" with the help of the Community Relations Commission, which will begin airing next week. He encouraged everyone with questions about the census to watch that program when it airs. If anyone still has questions, they can call Village Hall, C, Trustee Grear: Trustee Grear had no report. P Trustee Marcus explained that this ordinance updates various sections of Title 5 of the Village's Municipal Code to bring therm into conformity with contemporary police operations, to prohibit vehicles with expired state registrations from parking on public rights -of -way, and to prohibit - vehicles from .having tinted or darkened windshields and front windows. There was no further discussion on Ordinance 10 -05. 20 Trustee Marcus reiterated Trustee DiMaria's remarks about the Farmers' Market. He said that - the Cab - le and Telecommunications Commission is also planning to do one of their community ­1 11 p ra I _F 'Market He said that the Farmers' Market will be locat - ed on Waukegan- Road, in the parking lot behind a bank, near the Illinois Bone & Joint Building, There will be plenty of signage on Waukegan Road pointing the way. Trustee Thil presented Resolution 10M13, Authorizing a Residential Solid Waste -7Col lection Contract with Groot Recycling and Waste Services, Inc. Trustee Thill said he was very excited about this resolution. He moved to approve Resoluboon 10-13, seconded by Trustee DiMaria, Motion passeds. 6 ayes, nays. Tr. DIMaria Ue Tr, Gomberg py .- Tr. Grear aye Tr. Marcus pye Tr. Thill ay Tr. Toth aye Trustee Marcus thanked the Village administration again for putting this together. 2, TrusteeThill then presented Resolution 1,0w14, Authorizing the Acceptance of a Water Supply Agreement With the Village of Morton Grove and the Village of Golf. Trustee Thill moved to approve Resolution 10-14, seconded by Trustee Toth. a. Trustee Thill noted that on page 4 of the agreement, #161 it says that "Morton Grove shall have the right to make inspections of any part of Golf s water distribution system that may affect the quality of water supplied to Golf, and to perform any test required by law. Morton Grove, at its cost, will promptly repair any damage to Golf s water distribution system arising from such inspections." He wondered if that language had been in the previous contract. Mr. ®eMonte said that the Village has never had a contract with Golf before, even though Morton Grove has been supplying Golf with water since probably the mid- 1950's. bo Trustee Thill asked if Morton Grove would be responsible for the cost of repairing, for q,majo-r- .-nde und,:water leak if one was found during, an inspection. ­Mr. DeMont& said- -that language was-in. there so the Village could ensure that back�up s tems were in-pla�ce�j�CorporatioriCounseI Liston: said that the language basically YS covered a I ny, d . am - age thatrin . ig I htbe,Icaused,bythe Village's inspection. Trustee Thill said that item #16 did riot say that, After a brief review of item #161 Ms. Liston said she understood Trustee concern. h REPORTS E: 'Trustee Thill: (cont'd) Liston said t1i it this -Resolution authorizes the Village Administrator to execute a contract substantially like this one She said that, before that contract is finalized, the Village will bring this-provision to' Golf s attention Tor clarification. She said the intent was to make sure that, if Morton Grove caused any damages to Golfs water distribution system during an inspection, it would repair said damages at its own cost, d, Trustee DiMaria said it's important to note that the Village will realize a profit from the sale of Trustee Thill noted that the Village previously contracted out the actual painting of the water tower; this resolution authorizes Dixon Engineering to oversee the painting project, The con� tract has a not-to-exceed value of $19,980, Trustee Thill moved, seconded by Trustee Marcus, to approve Resolution 1 0�1 61 Trustee Thill said that eight bids had been received for this project, and Chicagoland's bid was $59,383 lower than estimated, The estimated contract value is $290,152,50, but since this is I. price contract, r final contract amount will be based o: r quantity of wor performed, The streets that will be dead end; Marion Avenue from the dead end to Beckwith; Church Street from Harlem Avenue to done this year are: Marion Avenue from Greenwood to the Marion; r, r a Avenue • Oa- o' to Washington; and Waukegan o at '" i tion of Emerson Street, 'There was�no further discussion on Resolution 1 O�16. Upon the vote, the motion passed. i ayes, 0 nays, r' my Tr. Marcus i i. +,' y. : ' i Trustee Thill asked Mr. DeMonte to explain the.-val-ue of aerial photogrammetric mapping to the Village and how the Village uses it: Mr. DeMonte said that 1/5 of the Village is photo- graphed every year. It helps the Village keep up with changes in the business district, espe. cially tracking buildings that have come down. The Police and Fire Departments both find it useful, as does the Community Development department. Real estate agencies also use it. There was no further discussion on Reso- lution 10x17. Upon the vote, the motion passed: ayes, 0 nays. Tr. Di aria pye Tr. Gomberg Aye Tr, Grear aye Tr o arcus a e Tr. Thill ffiLe. Tr. Toth ffe 7, Trustee Thill then presented Resolution 10 =18, Authorizing the purchase of a 2011 Ford Fm250 Pickup Through the North Suburban Purchasing Cooperative Procurement Program. Trustee Thill moved to approve Resolution 10 -18, seconded by Trustee Marcus, Trustee Thill said that this would replace a 1998 Chevrolet pickup with high mileage that is currently assigned to the Water and Sewer Department. He asked Mr. DeMonte if the current vehicle would be sold. Mr. DeMonte replied it might be kept for a season, but otherwise it will be sold at the first available auction. There was no further discussion on Resolution 10 -18. Upon the vote, the motion passed: 6 ayes, 0 nays. Tr. Iii _aria Tr. Gornberg Me Tr. Grear aye Tr. Marcus MLe Tr. Thill awe Tr. Toth afe F. Trustee Toth: 1. Trustee Toth had no formal report, but reminded the assemblage that the Morton Grove Foundation would host its-annual'. dTaste °' event on March 117 2010, at the White Eagle, 6845 Milwaukee Avenue, in Niles. Doors open at 5 :30 p.m. Tickets for the event are $30 in advance and X4;0 at the door. Tickets are available atVillage Hall, Century 21 Marino Realtors, and Inland Bank. 2w Trustee Toth also reminded everyone that the Community Relations Commission had le extended its deadfine for submissions foT.its "Most Memorable Morton Grove Moment" essay project to March 31A.201 0. Detailed information and essay forms for submissions can be obtained at Village Hall, the Library, the Civic Center, and Prairie View Center. 0 X. _ F, Trustee Toth: (cont'd.) • �:�: Trustee Toth thanked Kristina 0tte and a very talented group of residents who are working extremely hard to bring a Farmers' Market to Morton Grove, AlL- WARRANTS Trustee Comberg presented the Warrant Register for February 22, 2010 in the amount of $360,360.50. He moved to accept the Warrants, seconded by Trustee Thill, Trustee Thill had several questions: a. On page 4, them is a check listed for $600 for "pension calculations for non - represented employees ". He asked Finance Director Ryan Horne to explain that. Mr. Horne said that it pertains to non- represented (legacy) employees nearing retirement age. The Village uses a consulting actuary to determine what their pension benefit could be. b. Trustee Thill noted that, on page 5, there is a charge for "residential knox box ". He wondered what that was. Mr. Horne asked Fire Chief Tom Friel to explain. Chief Friel said it's a small exterior lockbox type of thing used by businesses. It contains keys so that, in the event of a fire, the Fire Department could gain entry without having to knock the doors down. He said it was similar to the lock boxes used by realtors. Knox boxes are available to residents on a very limited basis, typically when a resident has mobility issues within their own home. If -- anyone's interested, they should call the Fire Department. ci Trustee Thill had a question regarding a payment of $425 for ii structural engineering at Bethany engineering plan review. The cost is reimbursed to the Village through the building permit, d. Trustee Thill wondered what the payrnent of $151.70 for "investigative searches" was for. Mr. Horne said that was payment to allow the Police Department to use the Lexus/Nexus database service, The fee is based per�query; it's not a subscription service or a monthly fel There was no further discussion on the Warrants. Upon the vote, the motion passed. 6 ayes, 0 nays. Tr. DiMaria a e Tr. Oomberg Me Tr. Grear a e Tr. Marcus Eye Tr. Thill Tr. Toth a e XIII. RESIDENTS' COMMENTS a Kristi-na Otte. Ms. Otte thanked the Board, for their support of the Farmers' Market, She sajA,' she hada committee of 12 active and dedicated people working on this, May 29th will be the opening.day and there will be a ribbon�cutting ceremony at 10:00 a.m. The Farmers' Market .Iwill be open every Saturday from 7:30, a,m, to 12:30 p.m. until October 16. H7 s ' Minutes of February 22,. 2x1:0 Board Meefiirr i�It II ,. A' nn + i , w • ....+ h w; . a #' i • a . A 'I r, i s • / r w • r � • � .iM ,. • it ..,� .. •- w • .. � • • "i •. �. .. �. !�' rid • � •h �; •,••► W h A - r 1 r'i•ar w, ` M .RESIDENTS' COMMENTS (continued) there d if would realistically be rr parade, what with Dempster Y. e construction -going., on.: Mr.� Are-her said the Committee has already worked out an alternate route (downLin-coInand north on Austin) and they have a parade chairperson. Trustee Thill asked� if -public support would by ..r said it was imperative public the Park - mis8ionemknow how they feel about this event. And they should show up at the meeting • March 4 Y4. Committee pull off «. wonderful e yu but + fy 0 g -going now' -Trustee Thill said that it's a highlight of the summer for most people, Mr.- Archer • that «' tt signature" d. Hope Kornstein. Ms. Xornstein commended the Village's efforts to maintain senior services. She rd if the proposals the Village has received it the lunch program. Wade « l# program. that they did,� It could be the current program or an alternative. The plan is to maintain a hot lunch • i about the building ;ice i fully maintained. She wondered services, what the financial difference would be between building maintenance and paying for the provided to the Village for free. Building maintenance, utility costs, etc, are about Wade said they are o separate .• areas, ^ senior services be r Marcus $50,000 annually, If other items such as landscaping and snow plowing are including, it could be as high as $75,000—$100,000. Trustee be provided free of charge, The Village would continue to pay for the building maintenance and There being no further business, Trustee Thill moved to adjourn the meeting. Trustee DiMaria seconded the motion. Motion passed unanimously via voice vote. The meeting adjoc.irned`at -8:27 p.m. W4 Ca%l 4 "Staaclftann, Village President Board of Trustees, Morton Grove, Illinois M ,.,, Tony S. Kalogerokos,Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by: Teresa Cousar W