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HomeMy WebLinkAbout2011-12-12 AgendaVILLAGE OF MORTON GROVE MEETING OF THE BOARD OF TRUSTEES TO BE FIELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER December 12, 2011 7:00 pm Call to Order 2. Pledge of Allegiance 3. Roll Cali 4. Approval of ]Minutes — Special Meeting of November 28, 2011 Regular Meetine of November 28. 201 1 5. Special Reports a. Presentation of the Champion and Heritage Tree Awards to be Made by the Natural Resource Commission and the Morton Grove Historical Society b. Presentation of Plan Commission Case PC] 1 -13 Requesting a Text Amendment to Chapter 16 of the Unified Development Code Regarding Procedural Controls and Zoning Variations to be Presented by Plan Commission Chairperson Ron Farkas C. Presentation of the Proposed 2012 Budget by Finance Director /Treasurer Ryan Horne 6. Public Hearings a. 2012 Budget Request for the 2012 Calendar Year 7. Residents' Comments (agenda items only) 8. President's Report — gdwunis7ration, Norfhiu,esl Mamicipa7Co�lference. Cow2ci/ ofMayor , TIF Comrnitlee, Capital Projeel,v Real Ewale Commtteee a. Establishment of Village Board Meeting Dates for Calendar Year 2012 b. Board and Commission Chairperson Appointments for Calendar Year 2012 C. Establish Regular Meetings for Various Boards, Commissions, Committees, and Subcommittees i'or Calendar Year 2012 d. Administrative Appointments for Calendar Year 2012 8. President's Report (continued) e. Motion to appoint a Village Administrator Pro Tem -Ryan Horne f Motion to appoint a Building Commissioner Pro Tern - William Porter g. Resolution 11 -66 (ImrodacedDecernber 12. 2011) .Authorization to Execute a Contract with Voorhees Associates, LLC to Perform Recruitment Services for the Position of Village Administrator 9. Clerk's Report - Legal, Cable and Telecornnaunicaiion.s Commission a. Reminder ofthe December 26. 2011, Village Board Meeting Cancellation 10. Staff Reports a. Village Administrator b. Corporation Counsel 7 I. Reports by Trustees a. Trustee DiMaria -- Fire Depariment, Emergence Management Acfency, RED Center, NIPSTA, Police and Fire Commission (Trustee Grear) h. Trustee Gomberg - Police Depcirimew, Emvironmenlal Ilealih, Police and Fire Commission, IT Communicalions (Trustee Marcus) C. Trustee Grear - Community and Economic Developmem Deparlment, Chamber nfComrnerce, Waukegan Road TIF Review, Lehigh Ferris TIF Reviei ,1'. Dempster ,Street Corridor Plan, Real Esiate Committee, Cornprehensivc Plan, Economic Development (Trustee DiMaria) d. Trustee Marcus - Priblic Works Depariment. Cond0l airaiurra Association. Community Relations Commission, ,Solid PFU.sIe Agency o f Norlhern Cook County, Nalural Resource Cwnmissior Traffic Safely Commission (Trustee Thill) 1) Ordinance 11 -46 ( Introduced November 28. 2011) (Second Readimy Amending Title 5- Chapter 13, ,Article E. Section I Entitled "Streets and Alleys Designated as One -Way" of the Municipal Code 2) Resolution 11 -67 (Introduced December 12, 2011) Authorizing the 1xecution of a Professional Service Agreement with Ayres Associates, Inc, for the 2012 Aerial Photogrammetric Mapping 3) Resolution 11 -68 (Introduced December 12, 2011) Authorizing the Execution a(a Professional Services Agreement with Ciorba Group, Inc. for Design Engineering Services for the 2012 Street Improvement Program I 1. Reports by Trustees (continued) d. Trustee Marcus (continued) 4) Resolution 11 -70 (Introdu(ed Nnverraher 14, ?()1/) (,Second Reading) Initiating the Snhn1iSSlon of a Public Questions as to Whether the Village Should Have the Authority Under Public Act 096 -0176 to Arrange fix the Supply of Electricity for its Residential and Small Commercial Customers Who Have Not Opted Out of Such a Program 5) Resolution 11 -72 (Introduced December 12. 201 /) Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County e. Trustee Thill — Building Depco- lment, Appearance Commission, Capital Prgiccts, Plan C07?7n1iss1017 17.oning Board nJ Appeals (Trustee Toth) 1) Ordinance I1 -69 (Introduced December 12. 20/1) (First Reading) Amending the Village of Morton Grove Unified Development Code Sections 12 -16 -3 Regarding Procedural Controls and Zoning Variations f. Trustee Toth — Finance Department. Finance 4dvisory Commission, Northwest Mzmicipal Conference, Advisory Commission on Aging, Family and .Senior Services Department (Trustee Gomherg) Ordinance 11 -47 (Introduced November 28, 2011) (Second Reading) Adopting the Budgets for All Corporate Pw-poseS of the Village and the Morton Grove Library, Cook County, Illinois for the Calendar Year Effective January 1. 2012 and Ending December 31. 2012 2) Ordinance 11 -48 (Introduced November 28, 2011) (Second Reading) Levying and Assessing Taxes for the Village, Cook County, Illinois for Fiscal Year Beginning .January 1. 2012 and Ending December 31, 2012 3) Resolution 11 -60 (Introduced November 28, 201 1) Tax Abatement Resolution for 2011 'T'ax Levy Relating to Ordinance No. 02 -30 4) Resolution 11 -fit Untrodm cd November 28, 2011) Tax Abatement Resolution for 201 1 Tax Lew Relating to Ordinance No. 09 -05 5) Resolution 11 -62 (/ntrodueed November 28. 2011) Tax Abatement Resolution for 2011 Tax Levy Relating to Ordinance No. 10 -01 6) Resolution 11 -63 (Introduced No)ernhcr 28, 2011) Tax Abatement Resolution for 2011 Tax Levy Relating to Ordinance No. 07 -26 7) Resolution 11-64 (Introduced November 28, 2011) Tax Abatement Resolution for 201 1 Tax Levy Relating to Ordinance No. 09 -15 1 1. Reports by Trustees (continued) f. Trustee Toth (continued) 8) Resolution 11 -65 (Inlroduced November 28, 2011) Tax Abatement Resolution for 2011 Tax Levy Relating to Ordinance No. 98 -41 9) Resolution 11 -71 (Intro uce Deccmher 12, 2011) Authorizing the Villa(?e to Update Authorized Signatures on Villaue Bank Accounts 10) Resolution 11 -73 ( Inlroduced Dccemhcr 12, 2011) Authorizing the Appointment of s Delegate and Alternate Delegate to the Illinois Municipal Rctirement Fund 11) Resolution 11 -74 (Introduced December 12, 2011) Authorizing the Appointment of Delegates to the Intergovernmental Personnel Benefit Cooperative 12) Resolution 11 -75 (Inlroduced Deceruher 12. 2011) Authorizing the Appointment of Delegates to the Northwest Municipal Conference 13) Resolution 11 -76 (Introduced Decernher 12, 20/ 1) Authorizing the Execution of a Contract with Direct Response Resource, Inc. to Provide Utility Billing Services 14) Resolution 11 -77 (Introduced December 12, 2011) Authorizing the Execution of a Contract with Silcich, LLP to Perform Auditing Services 12. Other Business 13. Presentation of Warrants - $3.391.837.80. 14. Residents' Comments 15. Executive Session — Personnel Matters, Lahor Negotiations, Pending Litigation, and Real Estate 16. Adjournment - To ensure Itdl accessihililr and equal porriCiparion for all Iateresred citi_eMe individuals with disahilfries who plan to anend and ii ho require rcralin crcc01171770utaNOM io order to ohwily and /or participote in this nneeaing, or who hove questions re, ardh'nr the aCLC3Sihlhll n /these JaullIWe , are requc:sred to contact Susan or Allarlene (847/470 -5220) promptly to allow the Village to nrrrlse reasonable occnnn7mdcuinns. MINUTES OF THE NOVEMBER 28, 2011, SPECIAL MEETING OF THE BOARD OF TRUSTEES RICHARD T. FLICKINGER MUNICIPAL CENTER 6101 CAPULINA AVENUE MORTON GROVE, ILLINOIS 60053 Pursuant to proper notice in accordance with the Open Meetings Act. the special meeting was called to order at 6:00 pm by Village President Daniel .l. Staackmann who led the assemblage in the pledge of allegiance. In attendance were: Elected Officials: Mayor Daniel J. Staackmann, Village Clerk Tony S. Kalogerakos. and Trustees Daniel DiMaria_ Larry Gomberg, William Grear, Sheldon Marcus, John Thilt, and Trustee Toth Absent: Corporation Counsel Teresa Hoffman Liston Village Staff: Village Administrator .loseph F. Wade, Finance Director Rvan Horne, and Community and Economic Development Director John S. Said Also Present: None Mayor Staackmann stated the purpose of the meeting was to discuss pending litigation, personnel matters, and purchase /sale of real estate, all of which are appropriate for Executive Session. Trustee DiMaria then moved to adjourn to Executive Session to discuss pending litigation, personnel matters, and purchase /sale of real estate. The motion was seconded by Trustee Marcus and approved unanimously pursuant to a roll call vote at 6:01 pm. At the conclusion of the Executive Session, Trustee DiMaria moved to adjourn the Special Meeting. The motion was seconded by Trustee Marcus and approved unanimously pursuant to a voice vote at 6:58 pill. Minutes by: Tony S. Kalogerakos, Village Clerk Special meeting minutes, I I -28 -I I Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 riecycictl Fnprr M IU u CALL TO ORDER /PLEDGE OF ALLEGIANCE Village President Daniel J. Staackmann called the meeting to order at 7:00 p.m. After leading the assemblage in the Pledge of Allegiance, he directed the Clerk to call the roll. ROLL CALL Village Clerk Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gom- berg, Bill Grear, Shel Marcus, John Thill and Maria Toth, Mayor Staackmann noted Corporation Counsel was absent. -• s Regarding the minutes of the November 14, 2011, special meeting, Trustee DiMana moved, seconded by Trustee Toth, to approve the minutes as presented. There was no discussion. Motion passed unanimously via voice vote. Regarding the minutes of the November 14, 2011, regular meeting, Trustee DiMaria moved, seconded by Trustee Thill, to approve the minutes as presented. There was no discussion. Motion passed unanimously via voice vote. a. Presentation of Fire Department Poster Contest Winners, Mayor Staackmann thanked everyone for coming. Fire Chief Tom Friel introduced him- self and stated this is the 19th year for this contest. It was the brainchild of Captain Bill Porter and coincides annually with Fire Prevention Week. He stated each year Captain Porter goes to each school in the community to teach the children about fire safety. All the schools are invited to participate in the poster contest. This year 200 entries were submitted. Captain Porter noted the Firefighters' Association reviews every poster and judges them based on the chosen message as well as the overall artwork presented. The winners received a Benjamin Franklin 50 cent piece (because of his contribution to fire safety, the fire insurance industry, lightening rods, etc.) and a plaque with a digitized photo of their individual posters. The Fire Company from Station #4, as well as Trustee DiMaria presented the awards. The winners were as follows: Kindergarten First Grade Second Grade Third Grade Fourth Grade Molly Mehr Darin Weber Ayham Yousef Anorta Zozan Cerasela Doman Hynes School Jerusalem Lutheran MCC Full -Time School Hynes School Jerusalem Lutheran Minutes vtNovember28,2811, 13oard9Neeti "„ Fifth Grade Violet Gilbert Park View School Sixth Grade Antonio lusco Jerusalem Lutheran Seventh Grade Daniel Demian Jerusalem Lutheran Eighth Grade Piper Farrell Jerusalem Lutheran Overall Winner Sara Grosse Jerusalem Lutheran A plaque was presented to Principal Naumann of Jerusalem Lutheran School for having the student recognized as the overall winner. He thanked the Fire Department, particu- larly Captain Porter for keeping fire safety in the forefront not only with the Village's children but the adults as well. VI. PUBLIC HEARINGS VII, RESIDENTS' COMMENTS (Agenda Items Only) None VIII. PRESIDENT'S REPORT a. Mayor Staackmann presented a Proclamation proclaiming December 2011 as Drunk and Drugged Driving Prevention Month in the Village noting the holiday season is tradi- tionally one of the deadliest times for impaired driving. He encouraged everyone to support programs and policies to reduce the incidence of impaired driving and wished everyone not only a safe holiday season but also throughout the year. b. Mayor Staackmann asked for concurrence to appoint Janine Witko to the Plan Com- mission /Zoning Board of Appeals. He noted Ms. Witko previously served on the Eco- nomic Development Commission. Trustee Thill moved to concur, seconded by Trustee Marcus. Motion passed unanimously via voice vote. C. Mayor Staackmann noted leaf pick -up was winding down and the last day will be this Friday, December 2, 2011, IX. I CLERK'S REPORT Clerk Kalogerakos has no formal report but he outlined the cable TV schedule for various pro- gramming lineups. He stated Comcast broadcasts programming on Channel 6 and AT &T U- Verse is on Channel 99. MGTV Programming can also be viewed on demand via You Tube at www.youtube.com/user/MortonGroytLLyt. He noted the various times for viewing the Econom- ic Development Commission programs, Community based programs (which include the Vil- lage's Departments, Commissions, Boards, and Committees), Village Board meetings, and a video crawl which can include important community messages. Dates and times for these var- ious broadcasts are available at the Civic Center and Village Hall. X. STAFF REPORTS a. Village Administrator 1) Mr. Wade briefed the Board on the Prairie View Plaza Tax Increment Financing Minutes of November 38, 3011, ^Boats Meeiin °, Study. He noted last summer a concept was presented. The reason for this work is Federal Construction is requesting Village assistance to bring a $58 mil- lion project (to be done in two phases) to the Village. This project will include grading, storm water management, asbestos removal and a complete rebuild of the plaza. The owners of this property are concerned rents may not be enough to sustain this new plaza and the investment needed to bring it into the 21 s' cen- tury. They have therefore requested help from the Village. Currently the center is 27% to 30% vacant, there is a declining EAV, aging utilities, and generally obsolete buildings which may make it TIF eligible. TIF eligibility research has begun and Mr. Friedman from S.B. Friedman and Associates was present to provide insight into the formation of a TIF for not only this project but the sur- rounding area. Mr. Friedman stated he was engaged by the Village to take a look at the eligibili- ty of the Prairie View Plaza and surrounding areas, as well as provide a prelimi- nary analysis of revenue to be generated by this proposed project. He stated the developers would design this new plaza with a contemporary /competitive status in mind. One of the most important factors is they will be bringing the site into compliance with the MWRD storm water management requirements. The Developer is working on obtaining anchor tenants but no definitive deal will be consummated until all of that information is disclosed. He has looked at the eli- gibility of the center and the but other surrounding areas. There are a number of factors which can be identified in this area. The equalized assessed valua- tion has had negative growth in 3 of the last 5 years. 65% of the parcels have had physical deterioration. Inadequate utilities are also a problem in this area because of the storm water situation. The area overall is below minimum code and standards. The extensive obsolescence in 61% of the buildings combined with the 22% rate of vacancies and lack of community planning are all contribut- ing factors for a TIF. It is understood this area was developed before the Vil- lage's original comprehensive plan. There are seven criteria (five are required by the state of Illinois) he believes are present to designate this area a TIF Dis- trict on the basis of being blighted. His company has also looked at the produc- tivity of the proposed plan by the developer and have formulated preliminary projections. They currently anticipate the sales and taxes generated once com- pleted will be greater than the initial request by the developer and therefore will create the revenue needed. The developers initial request for assistance will, of course, be subject to scrutiny and negotiation. The next steps to betaken will be to determine if the findings from the eligibility analysis are adequate and put that into a formal TIF designation report, which is comprised of the eligibility study (which is mostly done), a redevelopment plan project, and the formal ap- proval process with a public hearing and meeting with the joint review board, as well as action by the Village Board. An open public meeting would also be sug- gested. Then rents and financial matters would be scrutinized, construction costs that affect the feasibility of the overall project, and the Village's involve- ment would be considered to produce the project with the least possible cost to the public. Work plans will be required in order to do that work at that time. b. Corporation Counsel Corporation Counsel was absent and consequently had no report. XI. Minutes of Nomnber28,:2011, .$oard'Meetingj REPORTS BY TRUSTEES a. Trustee DiMaria Trustee DiMaria had no formal report. b. Trustee Gomberg 1) Trustee Gomberg presented Resolution 11 -53 authorizing a contractual agreement with CDW -G to provide for the renewal of a Microsoft Enter- prise Agreement for Microsoft Software Licensing for operating and prod- uctivity software for all Village desktop computers. Trustee Gomberg noted this agreement is the renewal of the Microsoft Enterprise Agreement for Micro- soft software licensing for operating and productivity software for all Village desktop computers. The Village is required to maintain licensing for the soft- ware it uses on a daily basis. The Village currently has 120 desktop computers. This type of agreement licenses the entire system rather than individual users at a cost of $16,202.49. This licensing will be for the period of December 2, 2011 through December 1, 2012. There being no discussion, Trustee Gomberg moved, seconded by Trustee Grear, to approve Resolution 11 -53. Motion passed: 6 ayes, 0 nays, 0 ab- sent. Tr. DiMaria aye Tr. Gomberg acre Tr. Grear save Tr. Marcus aye Tr. Thill acre Tr. Toth acre 2) Trustee Gomberg presented Resolution 11 -58 authorizing an agreement with Lin -Mar Towing for towing services within the Village. Trustee Gom- berg stated four proposals were received and evaluated, and following adhe- rence to federal, state, and local legal laws and requirements, the Village's committee overseeing the initiation of this agreement unanimously recommend- ed Lin -Mar Towing and Recovery be the Village's primary towing and storage service because of their response time, proximity to the Village, and excellent recordkeeping. There being no discussion, Trustee Gomberg moved, seconded by Trustee Toth, to approve Resolution 11 -58. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. DiMaria ave Tr. Gomberg acre Tr. Grear aye Tr. Marcus aye Tr. Thill save Tr. Toth save 3) Trustee Gomberg congratulated Animal Control Officer Shannon McMillon on the recent birth of his son. C. Trustee Grear Trustee Grear stated the next three resolutions he will be presenting will all be paid with funds from the Lehigh /Ferris Tax Increment Financing District. Minutes Of November28, 2091, $card Meefi „.. 1) Trustee Grear presented Resolution 11 -54 authorizing a contractual agree- ment with S.B. Friedman and Company to perform a preliminary assess- ment relating to the possible creation of a tax increment financing (TIF) District for the Prairie View Shopping Plaza and adjacent areas. The own- ers of the center are interested in redeveloping, but have informed the Village they will need TIF assistance. Currently the center is only 70% occupied and it is anticipated extensive infrastructure improvements including a stormwater management system, removal of asbestos, etc. will be needed to attract viable tenants and customers. It will take between $24,000 and $28,000 for S.B. Friedman to conduct this preliminary study, which will be reimbursed by the property owner to the Village. There being no further discussion, Trustee Grear moved, seconded by Trustee Marcus, to approve Resolution 11 -54. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. DiMaria acre Tr. Gomberg acre Tr. Grear aye Tr. Marcus acre Tr. Thill acre Tr. Toth acre 2) Trustee Grear presented Resolution 11 -55 authorizing an agreement with S.B. Friedman and Company to review a request for Village financial assis- tance from the owners of the Prairie View Shopping Plaza. Trustee Grear stated this resolution will authorize S.B. Friedman to prepare a developer pro forma and a financial assistance application analysis for the Village to consider whether they can provide financial assistance for the Prairie View Shopping Pla- za redevelopment project. Special expertise is required to determine whether this is feasible. It is anticipated these services can be completed within two months and will cost approximately $25,000. There being no further discussion, Trustee Grear moved, seconded by Trustee DiMaria, to approve Resolution 11- 55. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. DiMaria aye Tr. Gomberg acre Tr. Grear aye Tr. Marcus aye Tr. Thill acre Tr. Toth acre 3) Trustee Grear presented Resolution 11 -59 authorizing an agreement be- tween the Village and Cohen, Salk & Huvard, P.C. to act as Special TIF Counsel. Trustee Grear stated a Special TIF Counsel will be required to work with Corporation Counsel to insure all procedural requirements for the creation of a TIF District are met. The proposal submitted by this particular counsel is based on an hourly fee and is subject to limitation and modification as the Vil- lage may deem necessary. It is estimated the cost for these services will run in the range of $25,000 and $50,000. There being no discussion, Trustee Grear moved, seconded by Trustee DiMaria, to approve Resolution 11 -59. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. DiMaria aae Tr. Gomberg afire Tr. Grear acre Tr. Marcus are Tr. Thill aae Tr. Toth aye Trustee Marcus 1) Trustee Marcus presented Ordinance 11 -46 amending Title 5, Chapter 13, Article E, Section 1 entitled "Streets and Alleys Designated as One -Way" of the Municipal Code which is being presented for a first reading. This ordin- Minutes " of November38,2011, i3oard ii Ueti ance will correctly identify in the Municipal Code the one -way alley behind CVS Pharmacy to read one -way eastbound. There was no discussion on Ordinance 11 -46. 2) Trustee Marcus presented Resolution 11 -56 authorizing the appropriation of the 2012 Motor Fuel Tax Funds for the maintenance of streets and high- ways. Trustee Marcus stated each year the Village receives a portion of this tax which is collected by the state of Illinois. The funds in turn must be spent on eligible improvements around the Village. The state requires not only an esti- mate (this resolution) but a final statement (future resolution) for these ex- penses. it is estimated this year expenses will run around $609,000. There be- ing no discussion, Trustee Marcus moved, seconded by Trustee Thill, to ap- prove Resolution 11 -56. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus are Tr. Thill aye Tr. Toth aye 3) Trustee Marcus presented Resolution 11 -57 authorizing the execution of a service contract with Municipal GIS Partners (MGP) for geographical in- formation system services. Each year this contract allows continued im- provements to be made to the GIS system which not only Village departments use on a regular basis, but local residents and business as well. This consor- tium provides for the Village to receive these services at a reasonable rate. The contract amount is at a not -to- exceed value amount of $53,615. There being no discussion, Trustee Marcus moved, seconded by Trustee Toth, to approve Res- olution 11 -57. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. DiMaria aye Tr. Gomberg ,aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye e. Trustee Thill 1) Trustee Thill presented Ordinance 11 -42 amending the Village's Unified De- velopment Code, Section 12-4 -3 and 12 -17 -1 to allow an auto glass re- pair /replacement facility as a special use in the C -1 General Commercial District, which is the second reading for this ordinance to allow a text amend- ment to allow for an auto glass repair /replacement facility in the C -1 Commercial District as a special use. Following a review, staff and the Plan Commission recommend this change be allowed. There being no discussion, Trustee Thill moved, seconded by Trustee Grear, to approve Ordinance 11 -42. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye 2) Trustee Thill presented Ordinance 11-43 to grant a special use permit to al- low an auto glass repair /replacement facility at the property located at 8910 Waukegan Road. This is the second reading for this ordinance which would allow a special use permit to allow an auto glass repair /replacement facili- ty at the address commonly known as 8910 Waukegan Road. Specifically Safe - lite AutoGlass has applied for this special use and following a hearing by the Minutes of Novemner28, 3011, Board MestirM Plan Commission, staff and the commission have expressed no major concerns regarding this application. Certain special conditions will need to be met includ- ing Village access to the alleyway immediately west of the property along with the hours of operation. There being no additional discussion, Trustee Thill moved, seconded by Trustee Toth, to approve Ordinance 11 -43. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. DiMaria afire Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill acre Tr. Toth aye 3) Trustee Thill presented Ordinance 11 -44 amending the Village's Unified De- velopment Code, Section 12 -4 -3 to allow clubs and lodges as special uses in the C CommerciaUResidential District. This is the second reading for this ordinance which is requested by the Moose Lodge on Chestnut Street to clarify clubs and lodges are allowed in a CR Commercial /Residential District in the Vil- lage. This is a housekeeping matter that will be completed upon passage of this ordinance. There being no discussion, Trustee Thill moved, seconded by Trus- tee DiMana, to approve Ordinance 11 -44. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. DiMaria acre Tr. Gomberg aye Tr. Grear acre Tr. Marcus aye Tr. Thill aye Tr. Toth aae 4) Trustee Thill presented Ordinance 11 -45 granting a special use permit to al- low clubs and lodges at the property located at 6418 Chestnut. This is the second reading for this ordinance wherein the Moose Lodge applied for this special use to operate a club and lodge at this address. While there is no con- cern about this particular operation, the Moose Lodge requested the Municipal Code be clarified so there would be no problems if they wish to remodel or ex- pand in the future. There being no discussion, Trustee Thill moved, seconded by Trustee Grear, to approve Ordinance 11 -45. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. DiMaria are Tr. Gomberg aye Tr. Grear acre Tr. Marcus acre Tr. Thill aye Tr. Toth afire Trustee Thill complimented staff and the Board for the acquisition of the Culver's Res- taurant. He noted Culver's stated this was their largest grand opening ever. Trustee Toth 1 } Trustee Toth presented Ordinance 11 -47 adopting the budgets for all corpo- rate purposes of the Village and the Morton Grove Library, Cook County, Illinois for the calendar year effective January 1, 2012 and ending Decem- ber 31, 2012. This is the first reading for this ordinance. Trustee Toth ex- plained this ordinance will formally adopt all of the budgets for the Village along with the Morton Grove Library for 2012. This year's balanced budget which is a compilation of the Village and Library budgets totals $56,706,376. There was no discussion on Ordinance 11 -47. Minutes vfNovember38,2D71, $eartl:AAeetin" 2) Trustee Toth presented Ordinance 11 -48 to levy and assess taxes for the Village, Cook County, Illinois for fiscal year January 1, 2012 — December 31, 2012. This is the first reading for this ordinance. Trustee Toth explained this document along with the following tax abatements must be adopted and then recorded with Cook County in order for the appropriate property taxes to be levied in the Village. There was no discussion on Ordinance 11 -48, Trustee Toth explained each of the following resolutions were being presented this evening in order for the Board, those in attendance, and all Village residents to under- stand each year, following the adoption of the Tax Levy Ordinance, the abatement of taxes are levied from the previous year which are collected the following year. Pursuant to the 2012 Village Budget, the Village has chosen to pay for certain semi - annual debt service payments from sources other than property taxes. These resolutions once passed at the December 12, 2012, Village Board meeting will accomplish that task. 3) Resolution 11 -60 is the 2011 Tax Levy relating to Ordinance No. 02 -30. Trustee Toth noted Ordinance 02 -30 authorized the issuance of $5,300,000 in general obligation promissory notes. That ordinance provided for the levy of taxes for the year 2011 to include sufficient funds to produce $458,740 for the debt service payment. Subsequent to that time, Ordinance 09 -15 was passed to issue refunding bonds in the amount of $4,920,000 to refinance the remaind- er of the Series 2002 notes. Even though the next levy is zero, Cook County will continue to levy taxes as provided in Ordinance 02 -30 unless this obligation is abated. 4) Resolution 11 -61 is the 2011 Tax levy relating to Ordinance No. 09 -05. Trustee Toth explained Ordinance 09 -05 authorized the issuance of $7,650,000 in general obligation bonds. That ordinance provided for the levy of taxes for the year 2011 to include sufficient funds to produce $1,077,634 for the debt ser- vice payment. The 2012 Budget has allocated revenue from the Local Option Sales Tax in the amount of $400,000, General Funds accumulated interest in the amount of $1,000, revenue from the Water /Sewer Fund in the amount of $436,634, and Debt Service Fund in the amount of $200,000 leaving a tax levy in the amount of $668,904. 5) Resolution 11 -62 is the 2011 Tax Levy relating to Ordinance No. 10 -01. Trustee Toth noted Ordinance 10 -01 authorized the issuance of $9,975,000 in general obligation bonds. That ordinance provided for the levy of taxes for the year 2011 to include sufficient funds to produce $830,175 for the debt service payment. The 2012 Budget has allocated revenue from the Water Sewer Fund in the amount of $365,277, and the Debt Service Fund from the Build America Bond Subsidy of $81,610 leaving a tax levy in the amount of $383,288. 6) Resolution 11 -63 is the 2011 Tax Levy relating to Ordinance No. 07 -26. Trustee Toth stated Ordinance 07 -26 authorized the issuance of $9,200,000 in general obligation bonds. That ordinance provided for the levy of taxes for the year 2011 to include sufficient funds to produce $587,000 for the debt service payment. The 2012 Budget has allocated revenue from the Lehigh /Ferris TIF to pay that amount. Minutes of November28, 2019, Board Meeting 7) Resolution 11 -64 is the 2011 Tax Levy relating to Ordinance No. 09 -15. Trustee Toth noted Ordinance 09 -15 authorized the issuance of $4,920,000 in general obligation bonds. That ordinance provided for the levy of taxes for the year 2011 to include sufficient funds to produce $542,588 to pay for the debt service payment. The 2012 Budget has allocated revenue from the Waukegan Road TIF to pay that amount. 8) Resolution 11 -65 is the 2011 Tax Levy relating to Ordinance No. 98 -41. Trustee Toth noted Ordinance 98 -41 authorized the issuance of $3,165,000 in general obligation promissory notes. That ordinance provided for the levy of taxes for the year 2011 to include sufficient funds to produce $269,896 for the debt service payment. The 2012 Budget has allocated revenue from the Wau- kegan Road TIF to pay that amount. Trustee Toth noted there will be a blood drive at the American Legion Memorial Civic Center from 2:00 pm to 6:00 pm on Thursday, December 1, 2011. She invited every- one to take the time to donate. XII. OTHER BUSINESS NONE XIII. WARRANTS Trustee Toth presented the Warrant Register for November 28, 2011, in the amount of $567,247.64. Trustee Toth moved to accept the Warrants, seconded by Trustee Thill. There being no additional questions, Mayor Staackmann called for the vote. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. DiMaria acre Tr. Gornberg aye Tr. Grear ave Tr. Marcus afire Tr. Thill are Tr. Toth aae XIV. RESIDENTS' COMMENTS R. Furundzic, 7628 Lake. Mr. Furundzic again reiterated his position regarding the Village's sewer system and his right to not pay for services he does not believe he is receiving, namely his sewer bill. He was upset the Village might shut -off his water for nonpayment of this bill. XV& ADJOURNMENT /EXECUTIVE SESSION XVI. There being no further business to come before the Board, Trustee Marcus moved to adjourn the meeting at 7:55 pm. Trustee Thill seconded the motion which was unanimously approved via voice vote. PASSED this 12th day of December 2011, Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberc Grear Marcus Thill Toth APPROVED by me this 12" day of December 2011. Daniel J. Staackmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 13m day of December 2011. Tony S. Kalogerakos, Village Clerk Village of Morton Grove, Cook County, Illinois -Minutes afNovember28,2041, Boarxt08eetin Mmutes by Susan Lattanzi 10 Champion and Heritage Trees 2011 Ethel Wentink, 8620 Fernald Avenue (parkway), American elm Mary Darville, 8655 Fernald Avenue, Sugar maple Forest Preserve District of Cook County, Miami Woods picnic grove, Scarlet oak- Indian Marker Tree Kurt and Amanda Hainke, 5901 Church Street, Red elm Morton Grove Park District, Harrer Park (north of Museum Education Center), American elm Eric Solito Datu, 6026 Grove Court (parkway), Red oak Champion and Heritage Trees of Morton Grove The Village of Morton Grove's Natural Resource Commission, in partnership with the Morton Grove Historical Society has been recognizing champion and heritage trees in Morton Grove since 2008. Champion trees are the finest specimens of their kind. They may be the largest, oldest, or finest example of a species exhibiting health and natural beauty. Heritage trees are important landmarks that commemorate aspects of Morton Grove's unique past. Nominations may include attributes of a champion tree, a heritage tree, or both. Our Champion and Heritage Tree program supports the conservation of Morton Grove's natural resources for the numerous benefits associated with trees for today and future generations. This year's Champion and Heritage tree award recipients will be recognized at the December 12th Village Board meeting. The winning trees of Morton Grove include an American elm estimated to be over 150 years old on the parkway of Ethel Wentink's home at 8620 Fernald Avenue, a pre - settlement Sugar maple estimated to be over 200 years old, owned by the Darville Family at 8655 Fernald Avenue, a large open grown Red elm tree on the parkway of Kurt and Amanda Hainke's home at 5901 Church Street, an immense pre - settlement Red oak tree growing in the parkway at 6026 Grove Court at the residence of the Solito Datu Family, a towering American elm in Harrer Park, directly north of the Museum Education Center and a Scarlet oak Indian Marker Tree growing in Miami Woods on Forest Preserve District of Cook County land. The 6 Champion and Heritage Trees for 2011 join the list of 19 tremendous trees that have been recognized since 2008. These fine specimens are examples of the early landscapes that put the "grove" in Morton Grove, The Natural Resource Commission and the Morton Grove Historical Society congratulate all of the owners of the champion and heritage trees thus far and encourage all of our residents to nominate award winning specimens during our 2012 program. We will begin accepting new nominations in the spring of 2012. Contact the Morton Grove Historical Museum for more information at 847 - 965 -0203. To: From: Planning Commission Zoning Hoard. of Agpeais .Y 1 Village President and Board of Trustees Y�f �, John D. Said, AYCP, Director of Community Developm' Date: November 30, 2011 Re: Plan Commission Case PC11 -13; Request for Text Amendments to Chapter 16 (Project Approval Process) of the Unified Development Code regarding procedural controls and zoning variations Commission Report Public Notice was provided for the public hearing for this request in accordance with applicable requirements. A public notice was published on November 3, 2011. As this request is for a text amendment, not a request for a specific site, no public notice signs or notification letters were required. On November 21, 2011, a public hearing was conducted by the Morton Grove Plan Commission after notice for this public hearing was duly provided, as noted above, for Plan Commission case PC11 -13. PC11 -13 consists of a request by the Village of Morton Grove for text amendments to Section 12 -16 -3 of if the Unified Development Code (UDC) to allow modifications to the language for "Authorized Variations Director of Community Development and Village Planner John D. Said introduced the case on behalf of the Village. He reviewed details of the request, including the proposed text amendment language. Mr. Said explained the language in the UDC, as currently written, allows variations only for specific types of requests. For instance, the language currently limits review of fence variations to consideration of height. These restrictions limit the administrative review capabilities of the Zoning Board of Appeals to a finite number of situations. Mr. Said further explained allow the Zoning Board to flexibility for administration Standards for Variations as recommendations from Vill appropriate, some proposed changes eliminate repetition in the Code, while others would hear variation requests for a wider variety of situations, and provide more However, Mr. Said emphasized the Zoning Board would continue to have the a tool to evaluate all variation requests. The Zoning Board can also request age Staff concerning variation requests, should they deem it necessary or According to Mr. Said, results of research of zoning regulations in other communities were inconclusive. Some communities provide some limits to zoning variations which may be considered while others allow Zoning Board consideration of all proposed variations to zoning requirements. During a discussion with the Commission, Mr. Said noted other possible changes to the Project Approval Process language will be brought to the Commission for review. However, it was concluded such changes can be done as part of a new application, which can be filed in the future after additional research is completed. Richard T. Flickinger Municipal Center 6101 Capulina Avenue ^ Morton Grove, Illinois 60053 -2985 4A Tel: (847) 965 -4100 Pax: (847) 965 -4162 �' Findings Aye of Bionz Fact — Text Amendment Absent Commissioner Gabriel Mr. Said provided testimony to the applicable standards for amendments in Sec. 12 -16 -4 —E of the UDC. The proposed text amendments will be enfit the Village as a whole and does not confer special rights upon the applicant (the Village), as only the review process changes based on this request. Further, the Village does not have a particular hardship that this amendment will address; this is rather intended to clarify review procedures and requirements. Text Amendment Language The Plan Commission recommends approval of the following (new language is bold and italicized, while language to be omitted is 12 -16 -3: PROCEDURE FOR ZONING BOARD OF APPEALS: A. Variations: It is the intent of this section to provide for exceptions to the application of this title in order to achieve parity among properties similarly located and classified. Specifically, it is to be used to overcome conditions which poses practical difficulty or unnecessary hardship in such a way as to prevent an owner from using his property as intended by this title. r. 1. Authorized Variations: The zoning board of appeals shall publicly hear and have the authority to vary zoning regulations set forth in this title including, but not limited to, the following examples: (a, through j.; no changes) k. Fencing and Screening: To permit modification @kh@=he4N of screening and fencing requirements in all districts for parcels containing a permitted use. (I. through o.; no changes) Commission Recommendation It was moved, and seconded, to recommend approval of the Text Amendments as requested. The motion carried: Yes 5; No 0; Absent 1 The voting: Chairman Farkas Aye Commissioner Bionz Aye Commissioner Dorgan Absent Commissioner Gabriel 1. Authorized Variations: The zoning board of appeals shall publicly hear and have the authority to vary zoning regulations set forth in this title including, but not limited to, the following examples: (a, through j.; no changes) k. Fencing and Screening: To permit modification @kh@=he4N of screening and fencing requirements in all districts for parcels containing a permitted use. (I. through o.; no changes) Commission Recommendation It was moved, and seconded, to recommend approval of the Text Amendments as requested. The motion carried: Yes 5; No 0; Absent 1 The voting: Chairman Farkas Aye Commissioner Bionz Aye Commissioner Dorgan Absent Commissioner Gabriel Aye Commissioner Roepenack Aye Commissioner Shimanski Aye LEGAL NOTICE - PUBLIC HEARING VILLAGE OF MORTON GROVE, ILLINOIS PROPOSED BUDGET REQUEST - 2011 CALENDAR YEAR The Village of Morton Grove will hold a public hearing at 7:00 pm on Monday. December 12, 2011, at the Richard T. Flickinger Municipal Center, 6101 Capulina Ave., Morton Grove- Illinois for the purpose of hearing written or oral comments from the public concerning the proposed annual budget for the calendar _year ending December 31, 2012, as contained in the proposed budget summarized helow. Motor Fuel Tax Fund Expense Revenue Legislative $ 104,200 Administrative 362,586 Legal 292,400 Community & Economic Development 99.650 Finance 2,116,076 Management Information Systems 425,064 Police 8,596,679 Fire & Paramedic Services 7,019,794 Civil Preparedness 14,142 Public Works - Streets & Sidewalks 21226,810 Public Works - Vehicle Maintenance 721,900 Public Works - Engineering 351,150 Family & Senior Services Enterprise - Water /Sewer Fund 8,268,578 94,633 Civic Center 60,000 60,250 186.890 Building & Inspectional Services 307,670 Municipal Services 1,882,937 1.887,509 495,900 Reserves 1,121.000 Firefighters' Pension Fund 150,000_ Total General Corporate Fund _ $ 23.565.433 $ 23,684.313 Motor Fuel Tax Fund 684,000 710,050 Public Library Fund 3,154,901 3,057,855 Lehigh /Ferris -Tax Increment Financing Fund 3,964,225 4.900,000 Economic Development Fund 377.094 315.000 Waukegan Road -Tax Increment Financing Fund 2,127,485 815,750 Commuter Parking Facility Fund 140,000 140250 E -911 Emergency Telephone System Fund 263,242 245.000 Debt Service Fund 2,148,672 2,043,241 Capital Projects Fund 4,263,000 911,500 Enterprise - Water /Sewer Fund 8,268,578 8.972 984 Enterprise -Fire Alarm Fund 60,000 60,250 Enterprise - Municipal Parking Fund 6,000 72,250 Enterprise -Solid Waste Fund 1,882,937 1.887,509 C.N.A. Pension Fund 933,000 1,121.000 Firefighters' Pension Fund 2,398,300 2,816.000 Police Pension Fund 2,469,510 2.616.000_ Total All Non - General Funds $ 33,140,943_ $ 30,384.639 TOTAL ALL FUNDS $ 56,706,376 $ 54,068,951 A copy of this information, the entire budget and additional background materials are available for public inspection during normal business hours at the Richard T_ Flickinger Municipal Center, 6101 Capulina, Morton Grove, Illinois 60053 or on the Village's website www.mortongroveiI org. A copy of the entire budget is also available at the Morton Grove Public Library, 6140 Lincoln Ave, Morton Grove. Illinois 60053. Sincerely, Ryan J. Horne, Finance Director /Treasurer NOTICE OF PROPOSED PROPERTY TAX LEVY '. A public hearing to approve a proposed property t tax levy for the v;ilaae of Mosrtoc Grove for 20 wi11 be held on December 12, 20]1, at 7.00 or at -he Richard T. N7icki.nger Munioi.pal Cents,,-, 6101 Capulina Avenue, Morton Grove, Iil.nois. Any person desiring to appear at the pub l'.c bearing and present testimony to the taxing ajstrict may cont_ac` Mr. Joseph Wade, Village Administrator, 6101 Capulirh Avenue, Morton Trove, 'inois 897/663- 3001. II. .Corporate and special purpose pro7erty taxes extended or a ated 'o- 7010 were $1_,928,966. The proposed corporate a d special purpose r,roper -y taxes to be levied by the Village for 20 are $12,0!9,318_ this rep esento a 0.-J2: increase cc ..r the previous year. 1II. Proper-'y taxes extended for debt service and pub (. .mice erg commission leases fo- 2010 were $991,680. The estimated property -axe; to be levied for debt service and public building commssion lessee for 7 ?_r are x1,122,199. This re_pr esen -s increase over the previous year, IV. The total property taxes extended Fire aba'.ed. fo, ;:C were 21,X99, -Q5. The est:m tc -d total property taxes to be levied foe: 201._ are $18,367,832. fires represents a (- 19.76`1) decrease from the previous year. SUPPLEMENTAL INFORMATION FOR PROPOSED PROPERTY TAX LEVY FOR THE VILLAGE OF MORTON GROVE Included in the aggregate levy for the V''lage of Morton Grove is the ]envy for the Norton Grove rublic Library. Pronerty taxes extended for the library for 2010 were $3,192,505. The pronosea. l brar_y property ,:axes ro be Levied fo 20' are $3 y5 i, 8_i The i.s represents a (- 1.39$) decrease from the previous year.. The aggregate levy of the Village of Morror Grove for 2011 for corporate and special purpose taxes includes batements totaling $5,231,26. The increase to the V'llage's levy for 2011 after_ the anatement i_s $215,918 or 1. 67k. a+ 1.. LEGAL NOTICE THE REGULAR MEETINGS OF THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE FOR 2012 WILL BE HELD ON THE SECOND AND FOURTH MONDAY OF THE MONTH AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER 6101 CAPULINA AVENUE, MORTON GROVE, ILLINOIS AT 7:00 PM All Village Board meetings are held at 7:00 pin and are open to the public during the months and on the dates as follows: January 9 July 9 January 23 July 23 (cancelled) February 13 August 13 February 27 August 27 (cancelled) March 12 September 10 March 26 September 24 April 9 October 8 April 23 October 22 May 14 November 12 May 28 November 26 June 11 December 10 June 25 December 24 (cancelled due to Christmas) To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe andlor participate in this meeting, or who have questions regarding the accessibility ofthese. facilities, are requested to contact Susan or Marlene ( &47/170 -5220) promptly to allow the Village to make reasonable accommodations. lcgisln�endalvearty neeexlne notice Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 VILLAGE BOARDS AND COMMISSIONS CHAIRPERSON APPOINTMENTS EFFECTIVE JANUARY 1, 2012 THROUGH DECEMBER 31, 2012 Advisory Commission on Aging Appearance Commission Cable and Telecommunications Commission Community Relations Commission Economic Development Commission Board of Environmental Health Finance Advisory Commission Fire and Police Commission Natural Resources Commission Plan Commission /Zoning Board of Appeals Traffic Safety Commission Alice Rupkey — Chairperson Deanna Gotta — Chairperson Ron Fine — Chairperson Samina Hussain — Chairperson David Lewis — Chairperson Georgianne Brunner, Chairperson Doug Steinman, Chairperson Michael Simkins, Chairperson Mary Busch, Chairperson Ronald Farkas, Chairperson Keith White, Chairperson The above named officials are submitted for appointment or reappointment to the positions noted and are approved as of December 12, 2011. Daniel J. Staackmann, Village President Richard T. Flickinger Municipal Center 6101 Capulina Avenue e Morton Grove, Illinois 60053 -2985 : Tel: (847) 965 -4100 Fax: (847) 965 -4162 � itccycictl Papct n.. 's ,... LEGAL NOTICE THE REGULAR MEETINGS OF VARIOUS BOARDS, COMMISSIONS, COMMITTEES AND SUBCOMMITTEES OF THE VILLAGE OF MORTON GROVE FOR 2012 WILL BE HELD AT VARIOUS TIMES AND LOCATIONS AS LISTED To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and ivho require certain acconvmodation.s in order to observe and/or participate in this meeting, or who have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (8471-170 -5220) promptly to allow the ! /illage to make reasonable accommodations. Richard T. Flickinger Municipal Center 6101 Capulina Avenue Tel: (847) 965 -4100 Morton Grove, Illinois 60053 -2985 Fax: (847) 965 -4162 4111 kecv VI C-d Pal)" Adjudication Officer Community and Economic Development Director Corporation Counsel EMA Coordinator Finance Director /Treasurer Fire Chief Police Chiej' Public Works Director Village Prosecutor Elizabeth M. Rockford .John D. Said Teresa Hoffman Liston John Hill Ryan Horne Tom Friel Mark Erickson Andy DeMonte Frank 'Pennant The above named officials are submitted for alapointment /reappointment to the positions noted and are approved as of December 12, 2011. Daniel .l. Staackmann, Village President Richard T. Flickinger Municipal Center 6101 Capulina Avenue a Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 Recvcied Palm Legislative Summary �_ Resolution II -66 AUTHORIZATION TO EXECUTE A CONTRACT WITH VOORHEES ASSOCIATES, LLC TO PERFORM RECRUITMENT SERVICES FOR THE POSITION OF VILLAGE ADMINISTRATOR Introduced: { December 12, 2011 Synopsis: This resolution will authorize use of a professional public management consulting service for the executive recruitment of new Village Administrator. I Purpose: A vacancy has been created in the Village's management team causing the need for a new Village Administrator. Background: j A vacancy has been created in the office ofthe Village Administrator upon the resignation of Village Administrator Joseph F. Wade. The office of the Village Administrator is a crucial position in the organization and operation of the Village. Therefore, Village staff recommends the Corporate Authorities retain a professional public management consulting service for the recruitment of a successor Village f Administrator. In the past, the Village has utilized the services of Heidi J. Voorhees, who is the president of Voorhees Associates, LLC. The Village has been satisfied with the services provided and Voorhees Associates, LLC has provided a proposal to the Village to assist in recruiting a new Villaee Administrator, Voorhees Associates has proposed a process which includes the following: - • Interview with the Mayor and members of the Board of Trustees and senior staff, as other key individuals, to understand the responsibilities, challenges, and culture of the organization. • Develop a job announcement. • Develop a detailed recruiting brochure. • Establish a recruitment timetable. I • Advertise candidate recruitment and outreach. • Evaluate and screen all candidates. • Present recommended candidates to the Village President and Village Board for review and final selection. • Assist with salary and benefit negotiations. The entire process is expected to take twelve weeks. The proposal includes a recruitment fee of $12,500 and i recruitment expenses not to exceed $4,400 for total anticipated fees of $16,900. Programs, Depts Legislative, Administration and Legal Departments or Groups Affected: i Fiscal Impact: 1 The amount of the consulting contract is $16,900 which includes reimbm'sables for possible credential verification of candidates and recruitment research. Source of Funds: General Revenue — Administration Personnel Recruitment 02 101 1 -55 1 170 Workload Impact: The management and implementation of this consulting contract will be performed by the Transition 'I as part of their normal work activities. Admin Recommend: N/A Second Reading: Not Required Special Consider. or None Requirements: Respectfully submitted: Reviewed by: Teresa Hoffman Listo{_ corporation Counsel Ryan Horne, inane Director /Treasurer Resolution 11 -66 AUTHORIZATION TO EXECUTE A CONTRACT WITH VOORHEES ASSOCIATES, LLC TO PERFORM RECRUITMENT SERVICES FOR THE POSITION OF VILLAGE ADMINISTRATOR WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its govcminent affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove has a vacancy in its management team, the Village Administrator: and WHEREAS, it is appropriate to use professional public management consulting services for executive recruitment of this nature: and WHEREAS, Voorhees Associates, LLC has provided a proposal which meets the needs of the Village; and WHEREAS, it has been determined Voorhees Associates, LLC is highly qualified to provide this professional service for the Village; and WHEREAS, the cost of providing such service for the recruitment of the Village Administrator is 516,900; and WHEREAS, an amount of $12,500 will be set aside to support this recruitment process along with recruitment expenses not to exceed $4,400. The additional amount being allocated may be necessary to support credential verification of candidates and recruitment research. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village President of the Board of Trustees accepts the proposal from Voorhees Associates, LLC located in Deerfield, Illinois to provide recruitment services for the position of Village Administrator. SECTION 3: The Villaee President is authorized to execute and the Village Clerk is authorized to attest to a contract to retain Voorhees Associates, LLC, in substantial conformity to the proposal attached hereto. SECTION 4: The Village Administrator Pro Tern and Village staff are authorized to take all steps necessary to implement this agreement and assist Voorhees Associates, LLC in the recruitment and selection of a Village Administrator. SECTION 5: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. PASSED this 12`r day of December 2011 Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Great Marcus Thill Toth APPROVED by me this 12`h day of December 2011 Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 13`h day of December 2011, Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois V 0RHEES ASSOCIATES LLC ADERSHIP IN PUBLIC MANAGEMENT November 14, 2011 Thank you for the opportunity to provide you with information about Voorhees Associates' recruitment and selection process. Voorhees Associates prides itself on a tailored, personal approach to executive recruitment and selection, able to adapt to your specific requirements for the Village Administrator position. QUALIFICATIONS AND EXPERIENCE Voorhees Associates is a public management consulting firm serving municipal clients and other public sector entities on a national basis. We work exclusively in the public sector, offering customized executive recruitment services, as well as providing other management studies and services for communities. Voorhees Associates, LLC was established in 2009 with headquarters in Deerfield, Illinois, Heidi Voorhees, President, previously spent 8 years with the nationally recognized public sector consulting firm, The PAR Group and was President of The PAR Group from 2006 — 2009. Ms. Voorhees has conducted more than 130 recruitments in her management consulting career, with many of her clients repeat clients, attesting to the high quality of work performed for them. In addition to her 9 years of executive recruitment and management consulting experience, Ms. Voorhees has 19 years of local government leadership and management service with the Villages of Wilmette and Schaumburg, Illinois, as well as the City of Kansas City, Missouri. The firm has a total of fifteen consultants, both generalists and specialists (public safety, finance, parks, etc.), who are based in Arizona, Delaware, Illinois, and Wisconsin, as well as four reference specialists and four support staff. General Experience Voorhees Associates has completed 54 recruitments since its establishment in 2009. We have 16 current recruitments in various stages of completion. Although the firm is relatively young, our consultants are experienced executive recruiters who have conducted over 300 recruitments, working with cities, counties, special districts, not for profit organizations and other governmental entities of all sizes throughout the country. SCOPE OF WORK A typical recruitment and selection process can take 175 hours to conduct. At least 50 hours of this time is administrative including ad placement, acknowledgment of resumes, reference interviews, and due diligence on candidates. We believe our experience and ability to professionally administer your recruitment will provide you with the best possible outcome. Voorhees Associates clients are kept informed of the progress of the recruitment. Consultants are always available to provide information and answer questions, and details of the process such as placement of advertising and applications received are discussed in regular updates via either telephone or email. Voorhees Associates suggests the following approach to your recruitment, subject to your requests for modification: 500 Lake Cook Road, Suite 350 Deerfield, IL 60015 Village of Morton Grove, IL page 2 Phase I - Position Assessment, Job Announcement and Brochure Development Phase I will include the following steps: r Interviews with the Mayor and Members of the Board of Trustees, and the organization's senior staff as well as any other individuals you deem appropriate to best understand the responsibilities, challenges, and culture of the organization. At least eight (8) hours of one -on -one interviews will be conducted with officials, and staff in order to develop our Recruitment Brochure. This important document outlines the expectations that Morton Grove has for the Village Administrator position, providing us with the information we need to target our recruitment. During this process we will assist you with establishing the salary for the position by conducting a salary survey of comparable organizations, if so desired. Development of a Job Announcement. ➢ Development of a detailed Recruitment Brochure for your review and approval. ➢ Agreement on a detailed Recruitment Timetable. Phase 11- Advertising, Candidate Recruitment and Outreach Phase 11 will include the following steps: Placement of the Job Announcement in appropriate professional publications, both in print and on line. . Y The development of a database of potential candidates unique to this position and to Morton Grove, focusing on the leadership and management skills identified in Phase I as well as size of organization, and experience in addressing challenges and opportunities also outlined in Phase I. v Outreach will be done through e -mail, telephone contacts, and U.S. mail as appropriate. Voorhees Associates consultants have extensive knowledge of the municipal government and related non - profit industry and will personally identify and contact potential candidates. With more than 250 collective years of municipal and consulting experience among our Consultants, we often have inside knowledge about candidates. Phase III - Candidate Evaluation and Screening Phase III will include the following steps: ➢ Review and evaluation of candidates' credentials considering the criteria outlined in the Recruitment Brochure. We will develop a matrix which identifies key traits (taken from the Recruitment Brochure) such as education, experience, and the specific skills needed for the position. We will then use these filters to screen the candidates into a group of 15 to 20 semi - finalists. Candidates will be interviewed by telephone to fully grasp their qualifications and experience as well as their interpersonal skills. We personally contact all the semi - finalists and conduct about an hour long telephone interview, asking specific questions about their experience and skill set. This allows us to ask follow up questions and probe specific areas. It also provides us with an assessment of their verbal skills and their level of energy for and interest in the position. Village of Morton Grove, IL EM Y Formal and informal references will be conducted to further verify candidates' abilities, work ethic, management and leadership skills, analytical skills, interpersonal skills, ability to interact with the media, and any areas identified for improvement. Voorhees Associates will verify educational credentials and conduct a media and internet search to further assess each candidate's ability to interactwith the media as well as to have a full understanding of each candidate's background. ➢ All resumes will be acknowledged and contacts and inquiries from candidates will be personally handled by Voorhees Associates, ensuring Morton Grove's process is professional and well regarded by all who participate. Phase IV — Presentation of Recommended Candidates and interviewing Process Phase IV will include the following steps: Voorhees Associates will prepare a Recruitment Report that presents the credentials of those candidates most qualified for the position. You will advise us of the number of reports you will need for the individuals involved in this phase of the recruitment and selection process. We provide a binder which contains the candidate's cover letter and resume. In addition, we prepare a "mini" resume for each candidate, so that each candidate's credentials are presented in a uniform way. As resumes come in all different formats, these "mini" resumes will give you a clear, consistent look at each candidate "at a glance." ➢ Voorhees Associates will provide you with a log of all candidates who applied for the position. You may also review all of the resumes should you so desire. ➢ Voorhees Associates will meet with you to review the Recruitment Report and expand upon the information provided. The report will arrive two to three days in advance of the meeting, giving you the opportunity to fully review it. In addition to the written report, we will spend 2 to 3 hours with you to bring the candidates to "life" by reviewing their telephone interview and providing excerpts from two (2) references we will have done on the individual. ➢ The Interviewing Process will be finalized including the discussion of any specific components you deem appropriate such as an in basket exercise, oral presentation or written exercise. The inclusion of these tasks can assist you in evaluating the skills and abilities of the candidates you select for an interview. Voorhees Associates will develop the first and second round interview questions for your review. Voorhees Associates will provide you with interview books that include the credentials each candidate submits, a summary of each candidate's credentials, a set of questions with room for interviewers to make notes, and an evaluation sheet to assist interviewers in assessing each candidate's skills and abilities. ➢ Voorhees Associates will work with you to develop an interview schedule for the candidates, coordinating travel and accommodations. ➢ Once candidates for interview are selected, additional references will be contacted along with criminal court, credit, and motor vehicle and records checks. Voorhees Associates recommends a two -step interviewing process with (typically) five candidates interviewed in the first round. Following this round, we strongly suggest that two or three candidates are selected for second round interviews. Again, we will prepare a second round of interview questions and a "score sheet." ➢ Voorhees Associates consultants will be present for all of the interviews, serving as a resource and facilitator. Village of Morton Grove, IL Phase V — Appointment of Candidate ..:- . Voorhees Associates will assist you as much as you request with the salary and benefit negotiations and drafting of employment agreement, if appropriate. Recruitment Schedule A detailed recruitment schedule will be provided in Phase I. The recruitment and selection process typically takes 90 days from the time the contract is signed until the candidate is appointed. We can work with you on a shorter process, should you so desire. Our typical recruitment process includes the following milestones and deliverables: On -site interviews of Morton Grove officials and staff, weeks 1 -2 development and approval of recruitment brochure Deliverable: recruitment brochure Placement of professional announcements; candidate weeks 3 -8 identification, screening, interview and evaluation by consultant Consultant recommendation to Board of qualified Candidates week 9 Deliverable: recruitment report Selection of Candidate finalists by Board; additional week 10 background and reference checks, report preparation and presentation Deliverable: interview reports including suggested questions and evaluation sheets Interviews of selected finalist Candidates; Board selection weeks 11 -12 of final Candidate; negotiation, offer, acceptance, and appointment Summary of Costs Recruitment Fee: $12,500 Recruitment Expenses: (not to exceed) 3,500 Expenses include consultant travel, Postage/shipping, telephone, support services, copying etc. Also includes candidate due diligence efforts. Recruitment Brochure printing 900 Assumes full color Total Fees: $16,900* *This fee does not include the following: (1) advertising costs forjob announcement placement. Advertising costs are billed directly to the client when possible since the client often receives a lower rate from vendors and associations than does a recruitment and selection consultant. Advertising fees typically run $1500; and (2) travel and accommodations for candidates interviewed. Village of Morton Grove, IL Payment for Fees and Services �' �'�' Professional fees and expenses will be invoiced as follows: Recruitment expenses and the costs for the Recruitment Brochure printing will be itemized with sufficient detail and invoiced as incurred. In addition, the Recruitment Fee will be invoiced in three (3) equal payments, billed during the course of the recruitment. The first invoice for the Recruitment Fee will be sent upon acceptance of our proposal. The second invoice will be sent following the recommendation of Candidates and will include any expenses incurred to date. The final invoice will be sent upon completion of the recruitment assignment and will include all remaining expenses. Upon receipt of each invoice Morton Grove will approve payment in accordance with its claims procedures within thirty (30) days of receipt. Voorhees Associates Guarantee Voorhees Associates provides the following guarantee: should the selected and appointed candidate at the request of Morton Grove or the employee's own determination, leave the employ of Morton Grove within the first 12 months of appointment, we will, if desired, conduct another search for the cost of expenses and announcements only. We look forward to working with you on this recruitment and selection process! Sincerely, Heidi J. Voorhees President Voorhees Associates, LLC ACCEPTED BY MORTON GROVE, IL BY: ante aac mann TITLE: Village President DATE: December 12, 2011 Le2istative Summary ORDINANCE II -46 AUTHORIZING AN AMENDMENT TO TITLE 5, CHAPTER 13, ARTICLE E. SECTION 1 ENTITLED "STREETS AND ALLEYS DESIGNATED AS ONE -WAY" OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE Introduced: November 28. 2011 Synopsis: Following review of 0rdinance 1 1 -34, the Board determined the one -way alley behind the CVS Pharmacy would remain, and the alley would be one way eastbound. Purpose: To amend title 5, Chapter 13, Article E, Section I Entitled "Streets and Alleys Designated as One- Way' Background i In 1972, the alley south of Dempster between Austin and Mannora was designated one -way west bound under Ordinance 72 -17. With the construction of CVS Pharmacy in 2001 and under special use permit, Ordinance 0 1 -60 was passed that called for the alley to he designated one -way cast bound. Signage was installed to reflect the alley's east band status, however Ordinance 72 -17 was never removed form the Municipal Code. On September 26, 2011, the Village Board of Trustee's passed Ordinance 1 1 -34. That Ordinance called for the removal of the one -way restriction allowing two -way traffic flows. At the October 10, 2011 Board Meeting, Trustee's requested an additional review of Ordinance 11 -34. That review was conducted durinethe November 14, 2011, Board meeting, and at that time staff was directed to prepare an Ordinance designating the alley to be one -way east bound from Austin to Marmora, so that any conflicting ordinances would be removed from the Municipal Code. Programs, Dents or I Public works, residents and businesses bordering the alleyway. Groups Affected: Fiscal Impact: Minimal Source of Funds: General Fund Workload Impact Minimal Admin Recommend i See Special Consideration Second Reading Required — Municipal Code Change Special Eastbound traffic needs to be maintained through alley in -order to allow deliveries to the CVS Considerations or loading dock. Staff requests a waiver of the second reading of this ordinance to avoid confusion. Requirements: Respectfully submitted: / S Reviewed by: ej�',U4 _ `11 'DeMoott Director Public Works ksepfn F. Wlfade. Village Administrator Reviewed by: ✓�� �� ��� Teresa Hoffman L's on, Corporation Counsel M AUTHORIZING AN AMENDMENT TO TITLE 5, CHAPTER 13, ARTICLE E, SECTION ENTITLED "STREETS AND ALLEYS DESIGNATED AS ONE -WAY" OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its goverment affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the alley located one -half block south of Dempster Street between Austin Avenue and Marmora Avenue under Ordinance 72 -17 was designated one -way westbound; and WHEREAS, as part of the special use Ordinance 01 -60, the alley was designated one-way eastbound; however, current Village Code designates this alley as one -way westbound; and WHEREAS, on November 14, 2011, after reviewing all Ordinances pertaining to said alley the Village Board of Trustees directed staff to prepare an Ordinance designating the alley eastbound. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Title 5, Chapter 13, Article E, Section 1 Entitled "Streets and Alleys Designated as One -Way" is hereby amended to read as follows: 5- 13E -I: STREETS AND ALLEYS DESIGNATED AS ONE -WAY: The following streets and alleys are designed as one -way streets and alleys: Street Between 1 Direction Alley 1/2 block south of Dempster Street i Austin Avenue and Marmora Avenue I Eastbound SECTION 3: The Director of Public Works and /or his designee is hereby authorized and directed to remove any conflicting signs and erect such signs as detailed in this Ordinance. SECTION 4: This ordinance shall be in full force and effect upon its approval and publication. PASSED THIS 12`' day of December 2011 Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED BY ME THIS 12°i day of December 2011 Daniel .l. Staaekmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 13'' day of December 2011. Tony S. Kaiogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Sum ma ry Resolution I1 -67 AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH AVRES ASSOCIATES, INC. FOR 2012 AERIAL PHOTOGRAMMETRIC MAPPING Introduced: December 12, 1011 Synopsis: To authorize the Village Administrator Pro Tem to execute a professional services agreement with Ayres Associates, Inc. for aerial photogrammetric mapping in 2011 Purpose: To obtain aerial photography, planimetric data, and topography information that will be utilized with the Village's Geographic Information System(GIS). Background: Each year, as a member of the GIS Consortium, the Village participates in collective purchasing of aerial photography services and data with fifteen other member communities. Contractors are solicited every four years. One - fifth of the community is mapped each year so every five years the data is updated. The data obtained includes aerial photography, planimetric information such as buildings, roads and paved surfaces, drainage (lal<eslponds and ditches), utilities, vegetation and structures (fences, decks, pools, signs, mail boxes, etc.), and topographic information that includes contours and spot elevations. Programs, Departments All Village Departments utilize the GIS system, as well as Village residents or Groups Affected and businesses. Fiscal Impact: The amount of the contract is a not -to- exceed value of 515,621.00. Source of Funds: General Revenue: Account 022025-552110. i Workload Impact: The management and implementation of the program is performed by the Public Works Department, Engineering Division as part of their normal work activities. Administrator i Approval as presented. Recommendation: Second Reading: Not required I Special Considerations or None Requirements: a Respectfully submitted: .tosepVF. Wge, Village Administrator Prepared by: 1 ,7 _ Reviewed by: Chris Tomich, Village Engineer Reviewed by: Teresa Hoffman Counsel DeMonte, Dir. Of Public Works RESOLUTION 11 -67 AUTHORIZING THE EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH AYRES ASSOCIATES, INC. FOR 2012 AERIAL PHOTOGRAMMETRIC MAPPING WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village desires to utilize a geographic information system (GIS) to assist in the service, maintenance, and long range planning of its operations; and WHEREAS, in order to reduce costs, the Village participates with seventeen other municipalities in the Geographic Information System Consortium (GISCon), to develop and share GIS information and software; and WHEREAS, aerial photogrammetric mapping is an integral part in the development of the Village's GIS system; and WHEREAS, planimetric information will be prepared following updated aerial photography, which will include buildings, roads and paved surfaces, drainage. (lakes /ponds and ditches), utilities, vegetation and structures (fences, decks, pools, signs, mail boxes, etc.); and WHEREAS, topographic information will be collected, which will provide the Village with updated information relating to contours and spot elevations, which are helpful in evaluating resident concerns regarding parcel drainage; and WHEREAS, as a member of GISCon, the Village is able to take advantage of the Consortium's collective bargaining power to obtain these services at a reduced rate_ and WHEREAS, GISCon customarily solicits for these contractual services in a four -year interval; Tons WHEREAS, in the spring of 2008, twenty consultants who specialize in the field of aerial photography were contacted and a Qualification Based Selection (QBS) process was used to select Ayers Associates Inc.; and WHEREAS, through a joint purchasing program. GISCon has negotiated reduced rates with Ayres Associates, Inc. for aerial photogrammetric mapping services by coordinating their services through all participating GISCon communities; and WHEREAS, Ayres Associates, Inc. has proposed to provide the aerial photogrammetric mapping services to the Village in the not -to- exceed amount of $15.621.00, which includes the services detailed in Exhibit "A" of the proposed contract; and WHEREAS, Ayres Associates, Inc. has a history of successfully providing aerial photogrammetric services to the GISCon at a reasonable cost, completed a successful flyover in 2011 for Morton Grove, and is scheduled to fly this spring; and WHEREAS. Ayres Associates has agreed to the Village's standard terms and conditions detailed in the attached contract: and WHEREAS, funds for this contract are included in the 2012 budget, in account number 022025 - 552110. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village Administrator Pro Tenr is hereby authorized to execute a contract with Ayres Associates, inc. to provide the Village of Morton Grove with aerial photogrammetric services as detailed in their contract attached hereto and described in Exhibit "A ". SECTION 3: The Village Administrator Pro Tern and Village Engineer are hereby authorized to implement the contract and provide for aerial photogrammetric services. SECTION 4: This Resolution shall be in fall force and effect from and upon its passage and approval. PASSED THIS 12" DAY OF DECEMBER 2011 Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED BY ME THIS 12 °i DAY OF DECEMBER 2011 Daniel .1. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 13`x' DAY OF DECEMBER 2011 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois iMANI Village gflulorlon Grove CONSULTING SERVICES CONTRACT This contract ( "Contract "), with an effective date of Dec 12, 2011is by and between the Village of Morton Grove ("VILLAGE ") and Ayres Associates Inc., 1802 Pankratz Street, Madison, Wisconsin 53704 ( "CONSULTANT "). In consideration of the mutual covenants and promises contained herein, the parties agree as follows: 1 SCOPE OF SERVICES 1.1 CONSULTANT shall perform the services as set forth in Attachment A ( "Contracted Services "), incorporated herein by reference, and shall strictly conform with the terms and conditions of this Contract. 2 TERM OF AGREEMENT 2.1 This Contract shall commence on the effective date stated above, and CONSULTANT is authorized to commence performance of the Contracted Services as of that date. This Contract terminates on December 31, 2012 unless terminated earlier pursuant to the terms and conditions of this Contract. CONSULTANT shall complete the Contracted Services in accordance with the time schedule ( "Project Schedule ") set forth in Attachment A, including any intermediate milestones and phase submittals. 2.2 TIME IS OF THE ESSENCE with regard to the performance of the Contracted Services, specifically including but not limited to any intermediate milestones and phase submittals. 3 COMPENSATION AND PAYMENT 3.1 As compensation for the performance of the Contracted Services ( "Compensation "), VILLAGE will pay CONSULTANT in the amount and manner set forth in Attachment B ( "Compensation and Payment"), incorporated herein by reference. VILLAGE shall not have any liability for any other expenses or costs incurred by CONSULTANT other than as expressly set forth in Attachment B. Written application for payment for completed work shall be submitted by CONSULTANT to VILLAGE not more than once monthly on a date specified by the VILLAGE. 4 LIEN WAIVER 4.1 CONSULTANT shall promptly pay for all services, labor, materials and equipment used or employed by CONSULTANT in the performance of the Contracted Services and shall maintain all materials, equipment, structures, buildings, premises and property of VILLAGE free and clear of mechanic's or other liens. CONSULTANT shall, if requested, provide VILLAGE with reasonable evidence that all services, labor, materials and equipment have been paid in full. Public Works Department I of 24 12/5/2011 • W • 5 PREVAILI_NG WAGE Village ofMorton Grove 5.1 Not less than the Prevailing Rate of Wages as found by the Department of Labor or determined by the court on review shall be paid to laborers, workmen, and mechanics performing work under this Contract. Current standards are available on the Illinois Department of Labor web site at www.state.ii.us /a(jency /idol or by calling the Village of Morton Grove at (847) 470- 5235. (8201LCS 130/1 iG) (Wages of employees on Public Works Prevailing Wage Act, Illinois Revised Statutes, Chapter 48, Section 29S -1 et seq.) The Contractor shall comply with the certified payroll requirements for work under this Contact in accordance with Illinois Statue 820 IL,CS 130/5, Chapter 48, par. 39s -5. 6 INDEPENDENT CONSULTANT 6.1 For purposes of this Contract, CONSULTANT is an independent CONSULTANT and shall not be deemed to be an employee., agent or joint venturer of VILLAGE. CONSULTANT shall be solely responsible for the means and methods for carrying out the Contracted Services. 7 COMPLIANCE WITH THE LAW 7.1 CONSULTANT shall comply with all applicable statutes.. ordinances, codes, regulations, consent decrees, orders, judgments, rules, and all other requirements of any and all governmental orjudicial entities that have jurisdiction over the Contracted Services ("Law "). 8 PERMITS AND LICENSES 8.1 CONSULTANT will obtain and pay for all permits and licenses, registrations, qualifications, and other governmental authorizations required by law that are associated with C:ONSULTANC's performance of Contracted Services. 9 STANDARD OF PERFORMANCE 9.1 CONSULTANT shall perform the Contracted Services in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing under similar circumstances in the region where the project ("Project ") is located. 9.2 CONSULTANT shall provide additional services as needed to correct any defects or deficiencies in the Contracted Services and shall bear all costs related to the correction of CONSULTANT's or its lower -tier CONS ULTANT "s defective or deficient performance at no additional cost to VILLAGE. 10 HEALTH & SAFETY 10.1 CONSULTANT acknowledges that there may be hazardous substances, wastes, or materials as defined by applicable Law ( "Hazardous Materials') at the Project Site or otherwise associated with the Contracted Services and CONSULTANT shall take appropriate precautions Public Works Department 2 of 24 12/5/2011 1111age of Morton Grove to protect its employees, lower -tier CONSULTANTS, suppliers and others who may be associated with the performance of the Contracted Services. 10.2 CONSULTANT's employees and the employees of its lower tier CONSULTANTs who perform the Contracted Services shall be experienced and properly trained to perform the Contracted Services under such conditions and shall take adequate precautions to protect human health and the environment in the performance of the Contracted Services, 10.3 In the event that VILLAGE observes a potentially hazardous condition relating to the Contracted Services, VILLAGE may bring such condition to the attention of CONSULTANT. If CONSULTANT fails to immediately respond and correct such potential or actual hazardous condition, VILLAGE has the right to suspend the Contracted Services until such time as CONSULTANT remedies the potential or actual hazardous condition. CONSULTANT shall be solely responsible for any cost, expense or schedule disruption resulting from such suspension of the Contracted Services. 10.4 CONSULTANT shall be solely and continuously responsible for the health, safety and welfare associated with the Contracted Services at all times and not be limited to normal working hours. The CONSULTANT's failure to thoroughly familiarize itself with and account for the aforementioned health and safety provisions and those additional requirements provided by VILLAGE, if any, will not relieve CONSULTANT from the obligations set forth in this Contract. i I CONTACT WITH REGULATORY AGENCIES 11.1 Except to the extent expressly set forth in this Contract, CONSULTANT shall not communicate directly with applicable governmental regulatory agencies with regard to the Contracted Services without prior express authorization from VILLAGE unless directed otherwise. CONSULTANT shall direct inquiries from governmental regulatory agencies to VILLAGE for appropriate response. 12 (QUALITY CONTROL PLANS 12.1 When required by the Contracted Services, CONSULTANT shall execute a quality control plan acceptable to VILLAGE that ensures the quality of its work products and activities. Prior to starting the performance of the Contracted Services, CONSULTANT shall submit its quality control plan for the work products and activities identified in the Scope of Services. Submission of the quality control plan to VILLAGE will not replace in any way CONSULTANT's responsibility for quality control or for its work products and activities. Notwithstanding any review by VILLAGE, CONSULTANT shall be responsible for the quality of the Contracted Services. Public Works Department 3 of 24 2/5/2011 1 0111 13 CHANGE ORDERS Vil /age of Morton Grove 13.1 VILLAGE may, from time to time, order modifications or changes in the scope of the Contracted Services ( "Changes ") by written change order in the form of Attachment C ( "Change Order "), incorporated herein by reference. In addition, Change Orders may be requested by CONSULTANT based upon material changes to the Contracted Services. Change Orders shall consist of additions to, deletions from or other revisions to the Contracted Services, including those required by modifications or change orders to the related Prime Contract. Within 10 days after the date of such Change Order or material change, and in any event prior to the commencement of such revised Contracted Services, CONSULTANT shall notify VILLAGE in writing if CONSULTANT requests a change in the Compensation and /or Project Schedule and shall clearly state CONSULTANT's justification for the Change Order. If approved by VILLAGE, an equitable adjustment will be made as appropriate. 13.2 FAILURE OF CONSULTANT TO COMPLY WITH THE REQUIREMENTS OF THIS ARTICLE SHALL CONSTITUTE A WAIVER OF SUCH CLAIM BY CONSULTANT. 13.3 Failure of the parties to agree on whether the Change Order constitutes a compensible change to the Compensation or should result in a change in the Project Schedule shall be subject to the Disputes provisions of this Contract. CONSULTANT shall diligently proceed with the Contracted Services as directed by VILLAGE, including any directed changes or potential changes in the Contracted Services, pending resolution of such Dispute. 14 SUSPENSION OF SERVICES 14.1 VILLAGE may, at any time, with or without cause, suspend all or any portion of the Contracted Services for a period of up to 90 days ( "Suspended Services"). CONSULTANT shall immediately stop the performance of the Suspended Services. until such time as VILLAGE issues direction to CONSULTANT to resume the Suspended Services. CONSULTANT shall take such action as is reasonably necessary to protect the Suspended Services and take such additional action as directed by VILLAGE. An equitable adjustment may be made in accordance with the Change Order procedures of this Contract. 15 FORCE MASEURE 15.1 VILLAGE shall not be responsible for delay in the performance of its obligations under this Contract caused by a force majeure event. To the extent that Contracted Services are delayed by a force majeure event, CONSULTANT will be entitled to an equitable adjustment. For purposes of this Contract, a "force majeure event' is an occurrence or circumstance beyond the control of the claiming party and may include, but is not limited to extraordinary weather conditions, or other natural catastrophes, war, riots, strikes, lockouts, or other industrial disturbances or acts of any governmental agencies. Public Works Department 4 of 24 12/5/2011 s.. I 16 TERMINATION FOR CONVENIENCE Village of Morton Grove 16.1 All or part of this Contract may be terminated by VILLAGE for its convenience. In such event, CONSULTANT will be entitled to Compensation for Contracted Services performed up to the date of termination. CONSULTANT shall not be entitled to compensation or profit for Contracted Services not performed. 17 TERMINATION FOR DEFAULT 17.1 VILLAGE may at any time, by written notice, terminate the whole or any part of this Contract for default ( "Termination for Default ") upon failure of CONSULTANT to promptly cure such default in such time as VILLAGE may reasonably allow. For the purposes of this Contract, default includes but is not limited to: (i) failure to strictly adhere to the terms and conditions of this Contract; (ii) failure to maintain progress so as to endanger proper performance of the Contracted Services: or (iii) failure to maintain adequate financial or legal capacity to properly complete the Contracted Services. 17.2 In the event of Termination for Default, CONSULTANT will be compensated for the Contracted Services properly performed prior to such termination for default. VILLAGE may withhold any outstanding Compensation otherwise due to CONSULTANT pending final completion and acceptance of the Contracted Services and an accounting of related costs. In the event that the withheld amount exceeds the damages associated with CONSULTANT's default, VILLAGE shall promptly pay such excess funds to CONSULTANT. In the event o'f a shortfall between such costs and any amounts due to CONSULTANT, CONSULTANT shall promptly pay VILLAGE for such shortfall within 3 days of VILLAGE's written demand for such payment. 17.3 If, after notice of Termination for Default, it is determined for any reason that CONSULTANT was not in default, the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Termination for Convenience. 18 INSURANCE 18.1 CONSULTANT shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in conjunction with the performance of the worl< hereunder by the CONSULTANT, his agents, representatives, employees or SUBCONSULTANTs. 18.2 Minimum Scope. of Insurance Coverage shall be at least as broad as: 1. Insurance Services Office Commercial General Liability occurrence form CG 0001 with the Village named as additional insured, on a form at least as broad as the Public Works Department 5 of24 12/5/2011 s 1/tPage of Morton Grove attached sample endorsement including ISO Additional Insured Endorsement CG 2010, CG 2026; and 2. Owners and Contractors Protective Liability (OCP) policy with the Village as insured Required if box is checked ❑; and 3. Insurance Service Office Business Auto Liability coverage form number CA 0001, Symbol 01 "Any Auto." 4. Workers' Compensation as required by the Workers' Compensation Act of the State of Illinois and Employers' Liability insurance. 5. Builder Risk Property Coverage with Village as loss payee - Required if box is checked❑ 18.3 Minimum Limits of insurance A. CONSULTANT shall maintain limits no less than the following: 1. Commercial General Liability: $1,000,000 combined single limit per occurrence for bodily injury, and property damage and $1,000,000 per occurrence for personal injury. The general aggregate shall be twice the required occurrence limit. Minimum General Aggregate shall be no less than $2,000,000 or a project - contract specific aggregate of $1,000,000. 2. Owners and Contractors Protective Liability (OCP); $1,000,000 combined single limit. 3. Business Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 4. Workers' Compensation and Employers' Liability: Workers' Compensation Coverage with statutory limits and Employers' Liability limits of $500,000 per accident. 5. Builder's Risk Shall insure against "'All Risk" of physical damage, including water damage (flood and hydrostatic pressure not excluded), on a completed replacement cost basis. B. Deductibles and Self - Insured Retentions Any deductibles or self - insured retentions rnust be declared to and approved by the Village. At the option of the Village, either; the insurer shall reduce or eliminate such deductibles or self - insured retentions as respects the Village, its officials, agents, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing Public Works Department 6 of 24 12/5/201 Village of Morton Grove payment of losses and related investigation, claim administration and defense expenses. C. Other Insurance Provisions The policies are to contain, or be endorsed to contain, the following provisions: L General Liability and Automobile Liability Coverages a. The Village, its officials, agents, employees and volunteer are to be covered as additional insured as respects: liability arising out of the CONSULTANT's work, including activities performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT: premises owned, leased or used by the CONSULTANT:, or automobiles owned. leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the Village, its officials, agents, employees and volunteers. b. The CONSULTANT's insurance coverage shall be primary as respects the Village, its officials, agents, employees and volunteers. Any insurance or self- insurance maintained by the Village, its officials, agents, employees and volunteers shall be excess of CONSULTANT's insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the Village, its officials, agents, employees and volunteers. d. The CONSULTANT's insurance shall contain a Severability of Interests /Cross Liability clause or language stating that CONSULTANT's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's ability. e. If any commercial general liability insurance is being provided under an excess or umbrella liability policy that does not "follow form," then the CONSULTANT shall be required to name the Village, its officials, agents, employees and volunteers as additional insureds. f. All general liability coverages shall be provided on an occurrence policy form. Claims-made general liability policies will not be accepted. Public Works Department 7 of 24 12/5/201 1 s Village of Morlon Grove 2. Workers' Compensation and Employers' Liability Coverage The insurer shall agree to waive all rights of subrogation against the Village, its officials, agents, employees and volunteers for losses arising from work performed by CONSULTANT for the Village. 3. Professional Liability (Required if Box is checked) ❑ a. Professional liability insurance with limits not less than $1,000,000 each claim with respect to negligent acts, errors and omissions in connection with professional services to be provided under the contract, with a deductible not -to- exceed $50,000 without prior written approval. b. If the policy is written on a claims -made form, the retroactive date must be equal to or preceding the effective date of the contract. In the event the policy is cancelled, non - renewed or switched to an occurrence form, the CONSULTANT shall be required to purchase supplemental extending reporting period coverage for a period of not less than three (3) years. c. Coverage (architect, engineer, surveyor, consultant): insurance that provides indemnification and defense arising out of acts, errors, or omissions in proN professional services, but not limited to the following Professional liability for injury or damage iding the following 1. Preparing, approving, or failure to prepare or approve maps. drawings, opinions, report, surveys, change orders, designs or specifications; 2. Providing direction, instruction, supervision, inspection, engineering services or failing to provide them, if that is the primary cause of injury or damage. 4. All Coverages Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Village. D. Acceptability of insurers Insurance is to be placed with insurers with a Best's rating of no less than A -, VII and licensed to do business in the State of Illinois. Public Works Department 9 of24 12/5/2011 E. Verification of Coverage Village ofA4orlon Grove CONSULTANT shall furnish the Village with certificates of insurance naming the Village, its officials, agents, employees and volunteers as additional insureds, and with original endorsements affecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements may be on forms provided by the Village and are to be received and approved by the Village before any work commences. Other additional insured endorsements may be utilized, if they provide a scope of coverage at least as broad as the coverage stated on the ISO Additional Insured Endorsements CG 2010 or CG 2026. The Village reserves the right to request full certified copies of the insurance policies and endorsements. F. Subcontractors CONSULTANT shall include all SUBCONSULTANTS as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the requirements stated herein. G. Assumption of Liability The CONSULTANT assumes liability for all injury to or death of any person or persons including employees of the CONSULTANT, any sub - contractor, any supplier or any other person and assumes liability for all damage to property sustained by any person or persons occasioned by or arising out of any negligent acts or intentional misconduct of the CONSULTANT for the work performed pursuant to this agreement. 19 INDEMNITY 19.1 To the fullest extent permitted by law, the CONSULTANT hereby agrees to defend.. indemnity and hold harmless the Village, its officials, agents and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost and expenses, which may in anywise accrue against the Village, its officials, agents and employees, arising in whole or in part or in consequence of the negligent acts, errors, and omissions in the performance of this work by the CONSULTANT, its employees, or subcontractors, or which may in anywise result therefore, except that arising out of the sole legal cause of the Village, its agents or employees, the CONSULTANT shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the Village, its officials, agents and employees, in any such action, the CONSULTANT shall, at its own expense, satisfy and discharge the same. 19.2 CONSULTANT expressly understands and agrees that any performance bond or insurance policies required by this contract, or otherwise provided by the CONSULTANT, shall Public Works Department 9 of 24 12/5/201 1 Village of Gorgon Grove in no way limit the responsibility to indemnify, keep and save harmless and defend the Village, its officials, agents and employees as herein provided. 19.3 The CONSULTANT further agrees that to the extent that money is due the CONSULTANT by virtue of this contract as shall be considered necessary in thejudgment of the Village, may be retained by the Village to protect itself against said loss until such claims, suits, or judgments shall have been settled or discharged and/or evidence to that effect shall have been furnished to the satisfaction of the Village. 19.4 CONSULTANT shall not be liable under this Article to the extent that such Loss was caused by the sole negligence or willful misconduct of VILLAGE. 20 INFRINGEMENT 20.1 CONSULTANT shall not infringe upon any intellectual property (including but not limited to patents, trademarks or copyrights) ( "Intellectual Property ") in the performance of this Contract. in the event that CONSULTANT is alleged to have infringed upon such Intellectual Property, in addition to CONSULTANT's obligations under the Indemnity provisions above, CONSULTANT shall, at the sole discretion of VILLAGE and at CONSULTANT's sole expense: (i) procure for VILLAGE the right to continue using the infringing subject matter: (ii) replace or modify the infringing subject matter so that it becomes non - infringing but still complies with the requirements of the Contract; or (iii) reimburse VILLAGE for all payments made to CONSULTANT' relating to or impacted by the infringing material and all costs incurred by VILLAGE resulting from such infringement. 21 DISPUTES 21.1 Any dispute related to this Contract shall be submitted to a panel consisting of at least one representative of each party who shall have the authority to enter into an agreement to resolve the dispute. The panel may meet or may conduct its discussions by telephone or other electronic means. in the event that the panel is unable to reach a mutual resolution of the dispute, or has failed to convene within two weeks of the request of either party, the matter may be referred by either party to a court of appropriate jurisdiction. 21.2 All communications between the parties or their representatives in connection with the attempted resolution of any dispute shall be confidential and deemed to have been delivered in furtherance of dispute settlement and shall be exempt from discovery and production, and shall not be admissible in evidence whether as an admission or otherwise, in any arbitration, judicial or other proceeding for the resolution of the dispute. 21.3 Pending any final judicial decision or settlement, CONSULTANT shall proceed diligently with the Contracted Services. Public Works Department 10 of 24 12/5/2011 22 NOTICE Village of Morton Grove 22.1 Any notice or communication required or permitted by this Contract shall be deemed sufficiently given if in writing and when delivered personally or upon receipt of registered or certified mail, postage prepaid with the U.S. Postal Service, and addressed as follows: VILLAGE: Village of Morton Grove Public Works 7840 North Nagle Avenue Morton Grove, Illinois 60053 Attn: Chris Tomich Village Engineer or, CONSULTANT: Ayres Associates Inc 1802 Pankratz Street Madison, Wisconsin 53704 Attn: Mr. Kirk Contrucci Vice President or to such other address as the party to whom notice is to be given has furnished by the receiving party in writing. 23 REMEDIES 23.1 No remedies or rights conferred upon VILLAGE by this Contract are intended to be exclusive of any remedy or right provided by law or equity, but each shall be cumulative and shall be in addition to every other remedy or right given herein or now or hereafter existing at law or in equity. 24 CONFIDENTIAL INFORMATION 24.1 All information and data disclosed by VILLAGE or otherwise developed or obtained under this Cont act shall be deemed to be proprietary and confidential information ( "Confidential Information"). Public Works Department I I of 24 12115/2011 MOMIUMI Village of Allorton Grove 24.2 CONSULTANT shall not disclose Confidential Information without VILLAGE's written consent. Those persons under CONSULTANT's control shall not use Confidential Information for any purpose other than for the proper performance of the Contracted Services. 24.3 CONSULTANT's obligations under this Article shall not apply to Confidential Information that is (i) in the public domain without breach of this Contract; (ii) developed independently by CON'SULTAN'T; (iii) received by CONSULTANT on a non- confidential basis from others who had a right to disclosure such Confidential Information; or (iv) required to be disclosed by Law, but only after actual prior written notice has been received by VILLAGE and VILLAGE has had a reasonable opportunity to protect disclosure of such Confidential Information. 24.4 CONSULTANT shall ensure that the foregoing obligations of confidentiality and use also extend and bind the employees and agents of CONSULTANT and its lower -tier subconsultants and CONSULTANTS who have been provided access to the Confidential Information under this Contract. 25 RIGHTS IN DATA 25.1 CONSULTANT agrees that all data and information in hard copy, electronic, or any other format, disclosed, developed or obtained under this Contract ( "Data "), other than CONSULTANT's Confidential Information, shall be and remain the sole property of VILLAGE. Delivery of the Data to VILLAGE shall be a precondition for Final Payment. 25.2 CONSULTANT shall promptly deliver all Data to VILLAGE upon VILLAGE's request. CONSULTANT shall be fully responsible for the care and protection of the Data mail such delivery. CONSULTANT may retain one copy of the Data for CONSULTANT's archives subject to CONSULTANT's continued compliance with the provisions ofthis Article. 25.3 CONSULTANT agrees not to assert, or to allow persons performing under CONSULTANT's control, to assert any rights to Data or establish any claim under design, patent or copyright laws. It is expressly agreed that all copyrightable or patentable Data produced under the Contracted Services has been specifically commissioned by VILLAGE, shall be considered "work for hire ", and that all copyrightable and other proprietary rights therein shall vest solely in VILLAGE. 25.4 CONSULTANT understands and agrees that all rights under copyright and patent laws underthis Contract belong to VILLAGE. CONSULTANT hereby assigns any and all rights, title and interests under copyright, trademark and patent law to VILLAGE, and agrees to assist VILLAGE in perfecting the same at VILLAGE's expense. Except as otherwise provided in this Contract, said documents shall be delivered to VILLAGE without additional cost to VILLAGE. Public Works Department 12 of 24 12/5/2011 ■ 26 COMPONENT WARRANTY Village of Morton Grove 26.1 CONSULTANT represents and warrants that all information technology components, including, but not limited to hardware, software, accessories and peripherals, tools and utilities (collectively, "Components ") provided by it and /or delivered to VILLAGE as part of this Contract will accurately process date /time data (including, but not limited to, calculating, comparing, and sequencing) from, into, and between the twentieth and twenty -first centuries., and leap year calculations. Furthermore, Components, when used in combination with other components, shall accurately process date /time data if the other components properly exchange date /time data with it. This warranty shall survive for the full term of the applicable statute of limitations. 26.2 Within 5 days of discovery of any non- compliance, the discovering party shall notify the other party and, at VILLAGE'S sole option CONSULTANT shall, within 10 days of notice, repair or replace the non - compliant component at no cost to VILLAGE or refund VILLAGE's purchase price. 27 SURVIVAL OF TERMS 27.1 Articles on Indernnity, Confidential Information and Rights in Data shall survive termination of this Contract. 28 ASSIGNMENT AND CONTRACTING 28.1 CONSULTANT' shall not assign or contract this Contract nor any rights or obligations herein without the prior written consent of VILLAGE. In the event this Contract is assigned or contracted by CONSULTANT, CONSULTANT shall remain responsible to VILLAGE for the proper performance of CONSULTANT's obligations under this Contract. 28.2 The terms and conditions of CONSULTANT *s contracts or assignments under this Contract shall, at a minimum, require the CONSULTANT or assignee to fully comply with this Contract unless otherwise authorized in writing by VILLAGE. 29 AMENDMENT AND WAIVER 29.1 This Contract may be amended only by a writing executed by each of the parties. Either party may waive any provision of this Contract to the extent such provision is for the benefit of such waiving party. No action taken pursuant to this Contract shall be deemed to constitute a waiver by that party of its or the other party's compliance with any representations or warranties or with any other provision of this Contract. No waiver by either party of a breach of any provision of this Contract shall be construed as a waiver of any subsequent or different breach, and no forbearance by a party to seek a remedy for noncompliance or breach by the other party Public Works Department 13 of 1-4 12/5/2011 hilloge of Morton Grove shall be construed as a waiver of any right or remedy with respect to such noncompliance or breach." 30 SEVERABILITY 30.1 The invalidity or unenforceability of any particular provision of this Contract shall not affect the other provisions, and this Contract shall be construed in all respects as if any invalid or unenforceable provision were omitted. 31 GOVERNING LAW 31.1 The validity, construction and performance of this Contract and all disputes between the parties arising out of or related to this Contract shal I be governed by the laws, without regard to the law as to choice or conflict of law, of the jurisdiction set forth in the Contract, or if not expressly set forth, in thejurisdiction where the Project Site is located. 32 VENUE, JURISDICTION AND SERVICE OF PROCESS 32.1 The parties agree that any suit, action or proceeding arising out of or related to this Contract shalt be instituted in the Federal District Court (Chicago) or in the appropriate state court in Cook County, Illinois, and each party irrevocably submits to the jurisdiction of those courts and waives any and all objections lo jurisdiction or venue that it may have under the laws of such state or otherwise in those courts in any such suit, action, or proceeding. 33 CONFLICT OF INTEREST 33.1 The CONSULTANT represents and certifies that, to the best of its knowledge, (1) no Village employee or agent is interested in the business of the CONSULTANT or this Contract; (2) as of the date of this Contract neither the CONSULTANT nor any person employed or associated with the CONSULTANT has any interest that would conflict in any manner or degree with the performance of the obligations under this Contract; and (3) neither the CONSULTANT nor any person employed by or associated with the CONSULTANT shall at any time during the term of this Agreement obtain or acquire any interest that would conflict in any manner or degree with the performance of the obligations under this Contract 34 NO COLLUSION 34.1 The CONSULTANT represents and certifies that the CONSULTANT is not barred from contracting with a unit of state or local government as a result of (1) a delinquency in the payment of any tax administered by the Illinois Department of Revenue unless the CONSULTANT is contesting, in accordance with the procedures established by the appropriate revenue act, its liability for the tax or the amount of the tax, as set forth in Section 11 -42. 1 -1 et seq. of the Illinois Muniepal Code, 65 ILCS 5/11 -42. 1 -1 et seq.; or (2) a violation of either Section 33E -3 or Section 33E -4 or Article 33E of the Criminal Code of 1961, T20 ILCS 5/22E -1 et seq. The CONSULTANT represents that the only persons, firms, orcoroporations interested Public Works Department 14 of 24 12/5/2011 s Tillage of Morton Grove in this Agreement as principals are those disclosed to the Village prior to the execution of this Contract, and that this Contract is made without collusion with any other person, firm, or corporation. If at any time it shall be found that the CONSULTANT has, in procuring this Contract, colluded with any other person, firm, or corporation, then the CONSULTANT shall be liable to the Village for all loss or damage that the Village may suffer, and this Contract shall, at the Village's option, be null and void. 35 ENTIRE AGREEMENT 35.1 This Contract embodies the entire agreement and understanding between the parties pertaining to the subject matter of this Contract, and supersedes all prior agreements, understandings. negotiations, representations and discussions, whether verbal or written, of the parties, pertaining to that subject matter. 33.1 The following exhibits are attached and made part of this agreement 33, 1.1 AttachmentA — Contracted Services .1. 1.2 Attachment B — Compensation and Payment 33.1.3 Attachment C — Change Order 33.1.4 Attachrrient D — Project Area Map 33.1.5 Attachment E — Planimetric Features Llist VILLAGE Signature Daniel J. Staackmann Name (Typed or Printed) December 12, 2011 Date Ayres Associates Inc 1802 Pankratz Street Madison, WI 53704 Signature Kirk Contrucci Name (Typed or Printed) Date Public Works Department 15 of 24 12/5/2011 Attachment A Contracted Services BASIC SERVICES 1.1 General Village ofMortnn Grove 1.1.1 CONSULTANT shall provide professional services for VILLAGE as hereinafter provided. 1.2 Photogram metric Services After written authorization to proceed, CONSULTANT shall: 1.2.1 Obtain digital aerial imagery for the entirety of the Village of Morton Grove. The photography will be flown with 60 percent forward lap and 30% sidclap. A map of the area to be covered by aerial imagery is represented on Attachment D. 1.2.2 Install photo - identifiable ground control in and around the project area to support the mapping as needed. 1.2.3 Perform analytical aerotriangulation to support planimetric mapping to 1'" 50' scale standards. 1.2.4 Prepare update planimetric mapping for portions of the Village. which will include the planimetric features as listed on Attachment E. Planimetric mapping will be consistent with 1"= 50' scale standard map features. CONSULTANT will topologically structure the planimetric data and deliver as ESRI geodatabase. The project area for update mapping will consist of a total of approximately 4.0 PLSS quarter section equivalents, or 640 acres. The specific geographic area to be mapped will be defined by the Village prior to acquisition of aerial photography (paragraph 3.1.9). 1.2.5 Deliverable products will include: • Digital planimetric mapping in ESRI geodatabase format • FGDC compliant metadata ADDITIONAL SERVICES 2.1 Services Requiring Authorization in Advance If authorized in writing by VILLAGE, CONSULTANT shall furnish or obtain from others Additional Services as hereinafter provided. These services are not included as part of Basic Services and will be paid for by VILLAGE as indicated in Attachment C. Public Works Department 16 of 24 12/5/2011 Village gfMorton Grove 2.1.1 Services to investigate existing conditions or facilities or to verify the accuracy of information furnished by OWNER. 2.1.2 Services resulting from significant changes in the general scope, extent or character of the Project. 2.1.3 Furnishing services of independent professional associates and consultants for other than Basic Services. 2.1.4 Preparing to serve or serving as a consultant or witness for OWNER hl any litigation, arbitration or other legal or administrative proceeding involving the Project. 2.1.5 Additional services in connection with the Project, including services which are to be furnished by OWNER, and services not otherwise provided for in this Agreement. 3.1 VILLAGE'S RESPONSIBMITIES In addition to the OWNER's responsibilities listed in Article 3, OWNER shall do the following in a timely manner so as not to delay the services of CONSULTANT: 3.1.1 Fumish to CONSULTANT, as required for performance of CONSULTANT's Basic Services, the following, all of which CONSULTANT may use and rely upon in performing services under this Agreement. 3.1.2 Other special data or consultations not covered under BASIC SERVICES and ADDITIONAL SERVICES. 3.13 To the extent allowed by law, arrange for access to and make all provisions for CONSULTANT to enter upon public and private property as required for CONSULTANT to perform services under this Agreement. 3.1.4 Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. 3.1.5 Give prompt written notice to CONSULTANT whenever OWNER observes or otherwise becomes aware of any development that affects the scope or timing of CONSULTANT's services. 3.1.6 Furnish, or direct CONSULTANT to provide, Additional Services as stipulated in paragraph 2.1 of this Agreement or other services as required. 3.1.7 Bear all costs incident to compliance with the requirements of Article 3, as amended and supplemented by Attachments A and C. Public Works Department 17 of 24 12/5/2011 Village of Morion Grove 3.1.8 OWNER has designated the following representative to serve as the Quality Assurance /Quality Control for the project: Thomas Thomey; MGP, Inc.; 701 Lee Street; Suite 1020, Des Plaines, IL 60016; Phone: (847) 656 -5698. CONSULTANT will deliver Preliminary Orthophotography Product to the above designee. 3.1.9 OWNER will provide CONSULTANT with accurate boundaries for the aerial photography coverage and specific mapping boundaries prior to aerial photo acquisition. 3.1.10 Prior to coin encement of mapping, OWNER will provide CONSULTANT with the most current ESRI Geodatabase which includes the existing Planimetric and Digital Terrain Model (DTM). The geodatabase shall reflect the most current feature geometry and attribution. 4.1 PROJECT SCHEDULE. 4.1 .1 The services called for in Attachment A - Contracted Services will be completed and submitted as follows: 4.1.1.1 Preliminary Mapping Product. CONSULTANT will deliver the Preliminary Mapping Product in ESRI Geodatabase to OWNER by November 1, 2012, provided that the CONSULTANT receives the existing DTM data in Geodatabase format from OWNER, as stated in paragraph 3.1.8, by March 15, 2012. Delay in the Geodatabase delivery from OWNER to CONSULTANT will result in equivalent delay for Preliminary delivery to OWNER. 4.1.1.2 QA /QC Review. OWNER, or the designee as stated in paragraph 3.1.8, will review the Preliminary Mapping Product and compile suggestions for modification and adjustment and submit review to CONSULTANT within 15 calendar days of receipt of Preliminary products. 4.1.1.3 Final Deliverable. CONSULTANT will make final delivery of the Mapping Products (all deliverables) within 15 calendar days of receipt of the QA /QC Review from OWNER, or the designee as stated in paragraph 3.1.8. 4.1.2 CONSULTANT's services under this Agreement shal I be considered complete at the earlier of (1) the date when the submissions have been accepted by VILLAGE or (2) thirty days after the date when such submissions are delivered to VILLAGE. 4. 1.3 If VILLAGE has requested significant modifications or changes in the general scope, extent or character of the Project, the time of performance of CONSULTANT's services shall be adjusted equitably as detailed in Attachment C. 4.1.4 If CONSULTANT's services for the Project are delayed or suspended in whole or in part by VILLAGE for more than three months for reasons beyond CONSULTANT's control., CONSULTANT shall on written demand to VILLAGE (but without termination of this Agreement) be paid for services rendered at the start of the delay. Public Works Department 18 of 24 12/5/2011 Attachment B Compensation and Payment Village of Allorton Grove 5.1 METHODS OF PAYMENTS FOR SERVICES AND EXPENSES 5.1.1 Basic Services. VILLAGE shall pay CONSULTANT for Basic Services rendered as follows: Color Aerial Imagery Acquisition Establish ground control points Aerotriangulation Pianimetric Map Updates Total Fees Not to Exceed-- - - - - -- 515,621.00 The above costs include all direct and reimbursable expenses for the identified tasks. The CONSULTANT shall not exceed the total fee identified above without prior authorization detailed in Attachment C. 5.1.2 Additional Services. VILLAGE shall pay CONSULTANT for Additional Services rendered as follows: 5.1.4.1 General. For Additional Services of CONSULTANT's principals and employees engaged directly on the Project and rendered pursuant to paragraph 2.1 on tile basis of CONSULTANT's Direct Labor Costs times a factor of 2.8. 5.1.4.2 Professional Associates and Subconsultants. For services and Reimbursable Expenses of independent professional associates and Subconsultants employed by CONSULTANT to render Additional Services pursuant to paragraph 2.1, the amount billed to CONSULTANT therefore times a factor of 1.15. 5.1.4.3 Serving as a Witness. For services rendered by CONSULTANT's principals and employees as consultants or witnesses in any litigation, arbitration or other legal or administrative proceedings in accordance with paragraph 2.1.4, at the rate of 51,000.00 per day or any portion thereof. 5.1.3 For Reimbursable Expenses. In addition to payments provided for in paragraphs 5.1 .1 and 5.1.2, VILLAGE shall pay CONSULTANT the actual costs (except where specifically provided otherwise) of all Reimbursable Expenses incurred in connection with all Basic and Additional Services. 5.1.4 The terms "Direct Labor Costs" and "Reimbursable Expenses" have the following meanings: Public Works Department 19 of 24 12/5/2011 EXHIBIT A Village of Morton Grove 5.1.4.1 Direct Labor Costs used as basis for payment means salaries and wages (basic and incentive) paid to all CONSULTANTS's personnel engaged directly on the Project, but does not include indirect payroll related costs. 1.4.2 Reimbursable Expenses mean the actual expenses incurred by CONSULTANT or CONSULTANT's independent professional associates or consultants, directly or indirectly in connection with the Project, such as expenses for: transportation and subsistence incidental thereto: telephone calls, electronic mail, facsimile transmissions, and telegrams; expenses incurred for computer time, word processing equipment, survey., and other highly specialized equipment; and reproduction ofreports, documents, and similar Project - related items. 5.1.5 CONSULTANT shall submit invoices not more than once monthly with the tasks listed and percent complete for each item. Public Works Department 20 of 24 12 /5/2011 s Attachment C CHANGE ORDER Viliage gf'Morton Grove In accordance with Article 13 of the Consulting Services Contract dated 20 ( "Contract') between the Village of Morton Grove ('`V1LL,AGE ") and _ ( "CONSUL,TANT" ), this Change Order modifies the Contract as follows: 1. Change in Contracted Services: 2. Change in time of Performance (attach schedule if appropriate): 3. Change in CONSULTANT's Compensation: All other terms and conditions remain unchanged. VILLAGE CONSULTANT Signature Name (Printed or Typed) Date Signature Name (Printed or Typed) Date Public Works Department 21 of 24 12/5/2011 Attachment D Project Area Map (Ortho Limits in Red) FiNTe ofMorion Grove Public Works Department 22 of 24 12/5/2011 Aerial Photography Limits Public Works Department 22 of 24 12/5/2011 Village of'Morton Grove ieaM=_clws. cup.�y FzaineClz:•. Sub - ?me ',. N a_PoL oIMTCKA f rig lr2 `/StT, h.'lla y'3ii v3"£ '_pys J war mY Fare_>,7a:: r -'_�F %'vn Jmrw --: rr ram, o-t I lr, XTB ALE% =YY. =Sc I anti _rJt3 G Ca .v:iS: >.. ,.3:L2•'S.x _¢�`?.nYM ��>;li' :iar"'r:T: i �'�l llvai a•$'S ?�i4C.. cG2:p: '•,iaz °3 �+u *r ifl'd 14. DRI `ta miff'_ 1?vc Usk ,T Java iS?SE! S�FJ9 +:MgN*Ja i SikSk° i i =CE i TJ Kfy*: t�ra`SS: ^.: �AS'e&"4!{F_'„3_t � ^A: ^.t•Pi. !tiC elmp s',-„,a -:i1., w46:. i.43'. y;•`JE ^ % ^cn, +. I "?fi Efi vi-efi+E_Sl!fE i pbx-_ ': %riSRZY£UtF. - '.Bls�karrtv_93..v cxamm Attachment E — Planimetric Features List Public Works Department 23 of 24 12/5/2011 Nor �Jpmk Village of Morton Grove Public Works Department 24 of 24 12/5/2011 L,e2islative Summary _ Resolution II -68 _ AUTHORIZATION TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH CIORBA GROUP, INC. FOR DESIGN ENGINEERING SERVICES FOR 2012 STREET IMPROVEMENT PROGRAM Introduced: December 12, 2011 Synopsis: To authorize the Village President to execute and Village Clerk to attest a professional services agreement with Ciorba Group, Inc. to provide design engineering services for the "2012 Street Improvement Program ". Purpose: Co prepare contract documents for the "2012 Street Improvement Program' ". Background: fhe Village intends to rehabilitate asphalt streets as part of the 2012 Street Improvement Program in order to maintain the serviceability of the Village's pavement inventory. The scope of the 1.012 program exceeds the capacity of 1. Village staff to provide design engineering because of the loss of as Engineering Division staff member is September 2011. The work to prepare contract documents for the 2012 Street Improvement Program needs to begin as soon as possible in order to meet the goal of the Village to bid this project during the winter months. Ciorba has satisfactorily prepared contract plans for Village projects like this in the past. Municipal Code Section 1 -9A -6D allows the Village to purchase professional services without a competitive bidding process. Village staff has negotiated a scope of work with Ciorha to provide design en,ineering services for the 2012 Street Improvement Program. Programs, Departments Public Works, Engineering Division or Groups Affected Fiscal Impact: $63937.20 Source of Funds: There are sufficient funds remaining in the 2011 Adopted Budget Capital Projects Fund to begin the design work is 201 I. The 2012 Draft Budget contains an allocation of $50,000 to complete the design engineering in the Capital Projects Fund Account Number 305060 - 553330. Workload Impact: The Public Works Department, Engineering Division, as part of their normal work activities will perform the management and implementation of the program. Administrator Approval as presented. Recommendation: Second Reading: N/A Special Considerations or None Requirements: Respectfully submitted:¢, q��a Josepj�F. W e, Village Administrator Prepared by:�° Reviewed by: Reviewed by: v' Teresa Hoffman Li Counsel Chris Tomich, Village Engineer ndy Det foute, Dir. Of Public Works RESOLUTION 11 -68 AUTHORIZATION TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH CIORBA GROUP, INC. FOR DESIGN ENGINEERING SERVICES FOR 2012 STREET IMPROVEMENT PROGRAM WHEREAS, the Village of Morton Grove (Village), located in Cool: County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs. including but not limited to the power to tax and incur debt; and WHEREAS, the Village intends to rehabilitate asphalt streets as part of the 2012 Street Improvement Program in order to maintain the serviceability of the Village's pavement inventory; and WHEREAS, the scope of the 2012 program exceeds the capacity of Village staff to provide design engineering because of the loss of an Engineering Division staff member in September 2011; and WHEREAS, the work to prepare contract documents for the 2012 Street Improvement Program needs to begin as soon as possible in order to meet the goal of the Village to bid this project during the winter months; and WHEREAS, Ciorba Group, Inc. has satisfactorily prepared contract plans for Village projects like this in the past; and WHEREAS, Municipal Code Section 1 -9A -6D allows the Village to purchase professional services without a competitive bidding process; and WHEREAS, Village staff has negotiated a scope of work with Ciorba Group, Inc. valued at $63,937.20 to provide design engineering services for 2012 Street Improvement Program; and WHEREAS, there are sufficient funds remaining in the 2011 Adopted Budget Capital Projects Fund to begin the design work in 201 1; and WHEREAS, the 2012 Draft Budget contains an allocation of 550,000 to complete the design engineering in Capital Projects Fund Account Number 305060 - 553330. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRLSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Corporate Authorities accept the negotiated proposal of Ciorba Group, Inc. to provide design engineering services to prepare contract documents for the "2012 Street Improvement Program" in the amount of $63,93220. SECTION 3: The Village President of the Village of Motion Grove is hereby authorized to execute and the Village Clerk to attest to a contract in a form acceptable to the Village Attorney with Ciorba Group, Inc. to provide design engineering services to prepare contract documents for the "2012 Street Improvement Program ". SECTION 4: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 12`1 DAY OF DECEMBER 2011 Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED BY ME THIS 12th DAY OF DECEMBER 2011 Daniel .1. Staacktnann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This l 3th DAY OF DECEMBER 2011 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Le2isiative Surnmary Resolution 11 -70 INITIATING THE SUBMISSION OF A PUBLIC QUESTION AS TO WHETHER THE VILLAGE SHOULD HAVE THE AUTHORITY UNDER PUBLIC ACT 096 -0176 TO ARRANGE FOR THE SUPPLY OF ELECTRICITY FOR ITS RESIDENTIAL AND SMALL COMMERCIAL CUSTOMERS Introduced: Synopsis: Purpose: Background: Programs, Departs or Groups Affected Fiscal Impact: Source of Funds: l Workload Impact: Admin Recommend: Second Reading: Special Consider or Requirements: Respectfully submitted: WHO HAVE NOT OPTED OUT OF SUCH A PROGRAM December 12. 2011 To allow a public referendum question before the electors of tile Village of Morton Grove on the March 20, 2012, ballot which will determine whether the Village of Morton Grove, under state law, shall have the authority to proceed with a plan to arrange for the supply of electricity for residential and small commercial customers. To allow the Village the authority to arrange for a referendum to be held which may help lower electricity rates for residential and small commercial customers. State law deregulating the electricity supply market has allowed local (.overnments to bundle — or ar;gregate — residential and small commercial electric accounts and seek bids fora lower cost source of power, similar to how the Village obtains competitive proposals for solid waste and recycling services. Illinois Public Act 096 -0176 gives municipalities the authority to bring residents and small husinesses together to buy electricity as a group and negotiate a price for electricity on the group's behalf. All eligible residents and small businesses will be automatically enrolled. Those who do not want to participate can "opt -out" of the program. This aggregation program can only be implemented when the voters approve a referendum in a formal election. The next available election will be held on March 20, 2012. After a ballot issue is approved, the Village, with the possible assistance ofan electricity supply brokerage consultant, would solicit bids for the municipality's aggregated load. These hid rates would be compared to Commonwealth Edison's rates, and the municipality would only move forward if the new supplier's rate is favorable. If no savings could be realized, the Village could opt to make no change and continue to purchase power through Commonwealth Edison. Whether the Village selects an am;regate supplier or not. residents would continue to call Commonwealth Edison in the event of service outages. Commonwealth Edison would continue to send residents their monthly bills. The Village must pass an ordinance by the end of this year to place the referendum on the upcoming March 2012 ballot. Followin:, the election, if affirmed, two public hearings will need to be held before competitive proposals are solicited. Savin_s have been estimated at approxi- mately 10 %of the electricity supply portion of a bill. The attached sheet addresses resident concerns. Administrative and Legal Departments Savings have been estimated at approximately 10% for individual residents and businesses that opt to join in on this program. N/A The various documents will be prepared during the normal course of business by the Administration and Legal Departments. Approval as presented. Not required None �� f fc '. Revr wed by ( Joseph F. aade, illaae Administrator Teresa Hoffman UsyonACorporation Counsel r Prepared by: !f ' I 4� j `" - Joseph -. Wa d, Village Administrator Frequently Asked Questions Regarding Municipal Aggregation Q. What are the benefits of aggregation? A. Aggregation allows the Village to test the competitive market of electricity suppliers in order to obtain the most favorable rates available for residents and small business owners. Q. Are all residents obligated to participate? A. No. Any account holder may opt out of the program after the bidder is chosen and pay the rate Commonwealth Edison charges to accounts not participating in the aggregation program. Q. What does "opt out" mean? A. All residential and small commercial electricity users will be included in the customer base unless they affirmatively choose not to participate. The opportunity to opt out will be available to customers after the bids are received and the electric rate and identity of the supplier is rnade know to customers. Q. What is Commonwealth Edison's role in this program? A. Commonwealth Edison distributes electricity but does not produce it. Tile company is only responsible for power Lines which bring electricity to customers, responding to outages and billing. It will continue to bill customers for power generation and individual electric usage regardless of the supplier of that electricity. Q. If power goes out, who do I call? A. Residents will continue calling Commonwealth Edison as it is responsible for ensuring electricity flows through its network to all homes and businesses in the Village. Q. if I participate, will I get two bills — one from Commonwealth Edison for delivering power and another from the company that generates power? A. No. Commonwealth Edison will remain responsible for billing for all power, regardless of the supplier. The only change would be the name of the power provider on the bill's power generation item line. Q. Will the Village's municipal utility tax be affected? A. No. T71e utility tax is charged against usage, not dollar charges. 12LSOLE;TI ®N 11 -70 INITIATING THE SUBMISSION OF A PUBLIC QUESTION AS TO WHETHER THE VILLAGE SHOULD HAVE THE AUTHORITY UNDER PUBLIC ACT 096 -0176 TO ARRANGE FOR THE SUPPLY OF ELECTRICITY FOR ITS RESIDENTIAL AND SMALL COMMERCIAL CUSTOMERS WHO HAVE NOT OPTED OUT OF SUCH A PROGRAM WHEREAS, the Village of Morton Grove, located in Cool: County, Illinois, is a Home Rule unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, and as such can exercise any power and perform any function pertaining to its government affairs, including but not limited to. the power to tax and incur debt: and WHEREAS. Recently the Illinois Power Agency Act, Chapter 20, Illinois Compiled Statutes Act 43855, added Section 1 -92 entitled Aggregation nl Electrical Load fiy Municipalities and Counties (hereinafter referred to as the "Act "): and WHEREAS, Under the Act if the Village seeks to operate the aggregation program as an opt -out program for residential and small commercial retail customers, then prior to the adoption of an ordinance to establish such a program, tine Village must first submit a referendum to its residents to determine whether or not the aggregation program shall operate as an opt -out program for residential and small commercial retail customers. If the majority of the electors voting on the question vote in the affirmative, then the Corporate Authorities may prepare a Plan of Operation and Governance (POG), hold two public hearings concerning the POG, adopt the POG, solicit bids from alternate electricity providers. and finally award a bid, and implement an opt -out aggregation program for residential and small commercial retail customers; and WHEREAS, the Village Board hereby finds it is in the best interest of the Village of Morton Grove to operate the aggregation program under the Act as an opt -out program and to submit the question to the electors in a referendum pursuant to the Act. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY. ILLINOIS. AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution, as though fully set forth herein, thereby making the findings as hereinabove set forth. SECTION 2: The Village Board of Trustees has determined and finds it is in the best interest of the Village of Morton Grove to put forth a referendum which will ultimately allow an opt -out program for the supply of electricity to residents and small businesses. SECTION 3: In the event such question is approved by a majority of the electors voting on the question at the regular election to be held on March 12. 2012, the Village Board may implement an opt -out aggregation program, either by itself or as a cooperative effort with other local communities in compliance with all the terms and provisions of the Act. SECTION 4: The Village Clerk is hereby directed to immediately certify and submit the following question to the Cook County Clerk to be placed on the ballot for the general election to be held on March 12, 2012, in the following format: Shall the Village of Morton Grove have the authority to arrauue L ES } for the supply of electricity for its residential and small commercial retail customers who have not opted out of such a Program? NO SECTION 5: In the event the State of Illinois amends the Act to revise the form of the question to be placed on the ballot, the Village President is hereby authorized to direct the Cook County Clerk to change the form of the question to conform with the amended Act, if required. SECTION 6: The Village may choose an electrical load aggregation consultant who will use their professional expertise to develop a plan of operation and governance, to conduct the request for proposal (RFP) process, and coordinate with the Illinois Commerce Commission, the Illinois Power Authority, the Attorney General's Office, and Commonwealth Edison. SECTION 7: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 12 °i day of December 2011. Trustee DiMaria Trustee Gomberg _ Trustee Grear Trustee Marcus Trustee ThiII Trustee Toth APPROVED by me this 12`r' day of December 2011. Daniel 1. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 10x' day of December 2011. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution I1 -72 APPOINTING A DIRECTOR AND ALTERNATE DIRECTOR TO THE SOLID WASTE AGENCY OF "NORTHERN COOK COUNTY Introduced: December 12, 201 1 Synopsis: To authorize a representative to the Solid Waste Agency of Northern Cook County (SWANCC). Purpose: The Village of Morton Grove, as a member of SWANCC is entitled to appoint a Director to serve on the Agency's Board. The Board of Directors approves the yearly budget for the Agency, and sets policy for the region's long term plan to manage the area's garbage. Background: SWANCC is a unit of local government and a non - profit corporation which was formed by 23 municipalities in northern Cook County in 1988. In 1999, SWANCC developed a long term plan to manage the region's garbage that is directed by the SWANCC Board of Directors. Each year the Village appoints a Director and Alternate Director(s) to SWANCC to represent the Village's interest. The Village Board has selected Trustee John ThIll as the I Village's Director and Trustee Gomberg and Village Administrator Pro Tern Ryan Horne as its Alternate Directors. Programs, Departments Administration, Finance, and Public Works Departments or Groups Affected Fiscal Impact: None Source of Funds: N/A Workload Impact: Trustee Thill's, Trustee Gomberg's and Mr. Home's appointment to the Board of Directors will be supported by the Finance Department, and Director of Public Works as part of their normal work load. Administrator Approval as presented Recommendation: First Reading: Not Required Special Considerations or None Requirements: Prepared and Respectfully Submitted by: _ Teresa Hoffman Listo , Corporation Counsel RESOLUTION 11 -72 APPOINTING A DIRECTOR AND ALTERNATE DIRECTOR TO THE SOLID WASTE AGENCY OF NORTHERN COOK COUNTY WFIEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is ahome rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not Limited to the power to tax and incur debt; and WHEREAS, the Solid Waste Agency of Northern Cook County (SWANCC) is a unit of local government and a non -profit corporation which was formed by 23 municipalities in northern Cook County in 1988: and WHEREAS, in 1999 SWANCC developed a long term plan to manage the region's garbage that is overseen by the SWANCC Board of Directors; and WHEREAS, the SWANCC Board of Directors is comprised of representatives of member communities including Morton Grove which are appointed by each community on a yearly basis; and WHEREAS, the President and Board of Trustees of the Village of Morton Grove wish to appoint Trustee John Thill as the Village's Director on the SWANCC Board of Directors; and appoint Trustee Gomberg and Village Administrator Pro Tem Ryan Horne as its Alternate Directors. NOW, THEREFORE, BE IF RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION I: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hercinabove set forth. SECTION 2: The Village of Morton Grove as a member of the Solid Waste Agency of Northern Cook County and, pursuant to the SWANCC Agreement establishing the Solid Waste Agency of Northern Cook County, is entitled to appoint a Director and one or more Alternate Director(s) to the Board of Directors of SWANCC. SECTION 3: The President and Board of Trustees appoint Trustee John Thill as the Village's Director on the Board of Directors of SWANCC and appoints Trustee Gomberg and Village Administrator Pro Tem Ryan Horne as its Alternate Directors, in each case for a term expiring December 31,201 2, or until his /her successor is appointed. SECTION 4: This Resolution shall be in full force and effect from and after its adoption. PASSED THIS 12`x' day of December 2011. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED BY ME THIS 12`x' day of December 2011 Daniel J. Staackmann. Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this I I'h day of December 2011. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary _ Ordinance 11 -69 AMENDING THE VILLAGE OF MORTON GROVE UNIFIED DEVELOPMENT CODE SECTIONS 12 -16 -3 REGARDING PROCEDURAL CONTROLS AND ZONING VARIATIONS Introduced: Synopsis: Purpose: Background: Programs, Departs or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recommend: Second Reading: Special Consider or Requirements: December 12, 201 1 This ordinance will approve text amendments to amend the Unified Development Code to allow an expansion of variations that may be considered by the Zoning Board of Appeals. To allow an expansion of variations that may be considered by the Zoning Board of Appeals. The Unified Development Code (UDC) is a comprehensive set of regulations for the zoning of land and development of parcels within tine Village. Currently, the UDC allows a limited number of types of variations the Zoning Board of Appeals (ZBA) may hear. The Village, as the applicant, has submitted a request for an amendment to allow the ZBA to consider a wide variety of zoning variations. Based on staff review of zoning requirements from other connnnunities reviewed, sore communities provided limited variation powers to their ZBAs, while others allow a wide variety similar to the proposed amendments. Nevertheless, the ZBA would retain significant discretion in their review of zoning variations due to the standards and requirements for variations in the UDC. This topic was discussed by the Plan Commission at a public hearing and recommends approval of these amendments. Staffalso supports this chaaQe. Building and Inspectional Services, and Connmunity and Economic Development Departments N/A N/A These amendments will be implemented by the Director of Community Development and the Building Department in the normal Course Of business. Approval as presented January 9, 201 I . Required — Mwnicipal Code Book change None Submitted by: L� Reviewed by Rut n z/ ioseph F. de Village Administrator Teresa Hoan ` it 1``z( oration Counsel Prepared by:�, John D. Said C nSiii 1unr1 Ecouonve Development Director ORDINANCE 11 -69 AMENDING THE VILLAGE OF ;MORTON GROVE UNIFIED DEVELOPMENT CODE SECTION 12 -16 -3 REGARDING PROCEDURAL CONTROLS AND ZONING VARIATIONS WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County. Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village continuously reviews and, as it deems necessary, updates existing Municipal Codes to assure they are kept current and relevant: and WHEREAS, the applicant, Village of Morton Grove has made a proper application to the Plan Commission in Case No. PC 11 -13 to consider and recommend the adoption of certain text amendments to the Village of Morton Grove Unified Development Code, Section 12 -16 -3; and WHEREAS, upon public notice duly published in the Morton Grove Champion newspaper, a newspaper of general circulation in the Village of Morton Grove, which took place on November 3, 2011, and a public hearing conducted on November 21, 2011, relative to the above referenced case at which time all concerned parties were given the opportunity to present and express their views for the consideration of the Plan Commission. As a result of said hearing, the Plan Commission made certain recommendations and conditions through a report dated November 30, 2011. a copy of which is attached hereto and made a part hereof and marled as Exhibit "A ": and WHEREAS, the Corporate Authorities have concluded the amendments to eliminate some limitations on zoning variations that may be heard by the Zoning Board of Appeals arc appropriate and consistent with the intent of the variation procedures, and will allow for greater flexibility and creativity in the use of variations while also retaining appropriate discretion of the Zoning Board of Appeals within the Village; and WHEREAS, the Corporate Authorities have considered this matter at a public meeting and find the text amendment, when evaluated in the context of the whole Village, serves the public good. WHEREAS, the Village is desirous of assuring all policies are kept current and relevant. NOW, THEREFORE BE IT ORDAINED BY TIME PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE. COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The following section of the Unified Development Code, 12 -16 -3. entitled "Procedure for Zoning Board of Appeals" is hereby amended: 12 -16 -3: PROCEDURE FOR ZONING BOARD OF APPEALS: A. Variations: It is the intent of this section to provide for exceptions to the application of this title in order to achieve parity among properties similarly located and classified. Specifically, it is to be used to overcome conditions which poses practical difficulty or unnecessary hardship in such a way as to prevent an owner from using his property as intended by this title. frrci�mii�m-crrrf$'�m`,'cc'r'c- Pagle',nla. art.h.,,.avn cix.: ti'fl.. �__ _ _.�! -?,_- .. �..... a IH r; �..l ,J'Ffi . � . ereated p Authorized Variations: The zoning board of appeals shall publicly hear and have the authority to vary zoning district regulations set forth in this title ;n the fe4o-wmg including, but not limited to, the following examples: (a. through J.; no changes) k. Fencing and Screening: To permit modification of =thee height of screening and fencing requirements in all districts for parcels containing a permitted use. 0. through o.; no changes) SECTION 3: The Corporate Authorities, in particular the Village Clerk, are hereby authorized and directed to amend all pertinent records of tine Village of Morton Grove to conform to this text amendment. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 9`�' day ofJanuaiy 2012. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED by me this 9`' day of January 2012. Daniel .1. Slaackl7ann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 10"' day of January 2012. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois To: = Planning Commission Zonmg Board of Appeals Village President and Board of Trustees r N John D. Said, AICP, Director of Community Developm u Date: November 30, 2011 Re: Plan Commission Case PC11 -13; Request for Text Amendments to Chapter 16 (Project Approval Process) of the unified Development Code regarding procedural controls and zoning variations Commission Report Public Notice was provided for the public hearing for this request in accordance with applicable requirements. A public notice was published on November 3, 2011. As this request is for a text amendment, not a request for a specific site, no public notice signs or notification letters were required. On November 21, 2011, a public hearing was conducted by the Morton Grove Plan Commission after notice for this public hearing was duly provided, as noted above, for Plan Commission case PC11 -13. PC11 -13 consists of a request by the Village of Morton Grove for text amendments to Section 12 -16 -3 of the Unified Development Code (UDC) to allow modifications to the language for "Authorized Variations'. Director of Community Development and Village Planner John D. Said introduced the case on behalf of the Village. He reviewed details of the request, including the proposed text amendment language. Mr. Said explained the language in the UDC, as currently written, allows variations only for specific types of requests. For instance, the language currently limits review of fence variations to consideration of height. These restrictions limit the administrative review capabilities of the Zoning Board of Appeals to a finite number of situations. Mr. Said further explained some proposed changes eliminate repetition in the Code, while others would allow the Zoning Board to hear variation requests for a wider variety of situations, and provide more flexibility for administration. However, Mr. Said emphasized the Zoning Board would continue to have the Standards for Variations as a tool to evaluate all variation requests. The Zoning Board can also request recommendations from Village Staff concerning variation requests, should they deem it necessary or appropriate. According to Mr. Said, results of research of zoning regulations in other communities were inconclusive. Some communities provide some limits to zoning variations which may be considered while others allow Zoning Board consideration of all proposed variations to zoning requirements. During a discussion with the Commission, Mr. Said noted other possible changes to the Project Approval Process language will be brought to the Commission for review. However, it was concluded such changes can be done as part of a new application, which can be filed in the future after additional research is completed. Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053 -2985 J, Tel: (847 ) 965 -4100 Fax: (847) 965 -416? � Findings of Fact — Text Amendment Mr. Said provided testimony to the applicable The proposed text amendments will be enfit t the applicant (the Village), as only the review does not have a particular hardship that this review procedures and requirements. standards for amendments in Sec. 12-16 -4 —E of the UDC. e Village as a whole and does not confer special rights upon process changes based on this request. Further, the Village amendment will address; this is rather intended to clarify Text Amendment Lannquage The Plan Commission recommends approval of the following (new language is bold and italicized, while language to be omitted is �): 12 -16 -3: PROCEDURE FOR ZONING BOARD OF APPEALS: A. Variations: It is the intent of this section to provide for exceptions to the application of this title in order to achieve parity among properties similarly located and classified. Specifically, it is to be used to overcome conditions which poses practical difficulty or unnecessary hardship in such a way as to prevent an owner from using his property as intended by this title. 1. Authorized Variations: The zoning board of appeals shall publicly hear and have the authority to vary zoning dis€t regulations set forth in this title including, but not limited to, the following examples: (a. through j.; no changes) k. Fencing and Screening: To permit modification of screening and fencing requirements in all districts for parcels containing a permitted use. (I, through o.; no changes) Commission Recommendation It was moved, and seconded, to recommend approval of the Text Amendments as requested. The motion carried: Yes 5; No 0; Absent 1 The voting: Chairman Farkas Aye Commissioner Blonz Aye Commissioner Dorgan Absent Commissioner Gabriel Aye Commissioner Roepenack Aye Commissioner Shimanski Aye 1) Legislative Summary Ordinance I1 -47 —� AN ORDINANCE ADOPTING THE BUDGETS FOR ALL CORPORATE PURPOSES OF THE VILLAGE OF MORTON GROVE AND THE MORTON GROVE LIBRARY, COOK COUNTY, ILLINOIS FOR THE CALENDAR YEAR EFFECTIVE JANUARY 1, 2012, AND ENDING DECEMBER 31, 2012 Introduced: Synopsis: Purpose: Background: Budget Summary: Administrator Recommendation: Second Reading: Special Considerations or Requirements: Respectfully submitted: Prepared by: November 28, 2011 This ordinance formally adopts the Village's 2012 Budget. The 2012 Budget represents the Corporate Authorities' projections of revenue which are expected to become available dining fiscal year 201 I . as well as recommended expenditures for the Village. The Budget was presented at the October 25, 2011, Village Workshop and discussed and revised thereafter including a public hearing to be held on December 12, Ml 1. Public notice of tile hearing was published in the Pioneer Press newspaper on December I, 2011. The Budget has been available for inspection at the office of the Village Administrator, the Public Library, and posted on the Village's website since at least November 30, 2011. Fund Description Budget General Corporate Fund $23,649,233 Motor Fuel Tax Fund 684,000 Enhanced 911 Telephone System Fund 263,242 Economic Development Fund 377,094 Commuter Parking Lot Fund 140,000 TIF Fund – Lehigh /Ferris 31964,225 TIF Fund – Waukegan Road 2,127,485 Debt Service Fund 2,148,672 Capital Projects Fund 4,263,000 Enterprise Fund (Water /Sewer) 8,268,578 Enterprise fund (Fire Alarm) 60,000 Enterprise Fund (Municipal Parking) 6,000 Enterprise Fund (Solid Waster) 1,882,937 CNA Pension Fund 933,000 Firefighters Pension Fund 2,398,300 Police Pension Fund 2.469.510 Total Budget – Village of Morton Grove $53,635,275 Total Budget – Morton Grove Public Library 31154,901 Budget Grand Total – Village and Library 56 790.176 Approval as presented Required The budget is required to be passed before December 31, 2011 7,7 116 Reviewed by: illage Administrator Teresa nance Director /Treasurer Corporation Counsel ORDINANCE 11 -47 AN ORDINANCE ADOPTING THE BUDGETS FOR ALL CORPORATE PURPOSES OF THE VILLAGE OF MORTON GROVE AND THE MORTON GROVE LIBRARY, COOK COUNTY, ILLINOIS FOR THE CALENDAR YEAR EFFECTIVE JANUARY 1, 2012, AND ENDING DECEMBER 31, 2012 WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of goverment under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt: and WHEREAS, pursuant to Ordinance 97 -53 enacted on the 1 I °' day of November 1997, the Corporate Authorities of the Village of Morton Grove established by a two - thirds majority vote of the Village Board then holding office, the budget system, all as authorized pursuant to Statute 65 ILLS 5/8 -2 -9.1 and pursuant to said statute and local ordinance, the Village Administrator of the Village of Morton Grove has previously prepared and compiled the contents of the 2011 Budget and presented. said Budget in tentative form for consideration by the Village Board; and WHEREAS, the proposed annual budget has been made conveniently available for public inspection in the Office of the Village Administrator at least by November 30. 201 1, such date being at least ten (10) days prior- to the date of passage of this Ordinance by the Village Board; and WHEREAS, the Village Board held a public hearing on the proposed annual budget on the 12`' day of December 2011, such date being not less than one week after the proposed budget was made available for inspection; and WHEREAS, notice of such hearing was given by publication in the Pioneer Press Newspaper which is a newspaper of general circulation in the Village, at least one week prior to the time of said hearing; and WHEREAS the budget documents are too voluminous to attach to this ordinance, but comport with the budget recapitulation attached hereto as Exhibit "A NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The annual budget of the Village of Morton Grove, Illinois for the calendar year beginning .tasuary 1, 2012 and ending December 3l, 2012, pursuant to the official budget documents currently kept in the Office of the Village Administrator shall be and is hereby adopted. SECTION 3: The Annual Budget of the Morton Grove Public Library for the fiscal year beginning January I, 2012 and ending December 31. 2012, is attached hereto as Exhibit `B" shall be and is hereby adopted SECTIONr 4: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 12 "' day of December 2011. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED by me this 12 "' day of December 2011. Daniel .1. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 13 "' day of December 2011. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cools County, Illinois EXHIBIT "A" VILLAGE OF MORTON GROVE AND MORTON GROVE PUBLIC LIBRARY BUDGET ORDINANCE 11 -47 CALENDAR YEAR JANUARY 1, 2012 TO DECEMBER 31, 2012 RECAPITULATION Fund Description Budget General Corporate Fund S23 ,649,233 Motor Fuel Tax Fund 684.000 Enhanced 911 Telephone System Fund 263,242 Economic Development Fund 377,094 Commuter Parking Lot Fund 140,000 TIF Fund — Lehigh /Ferris 31964,225 TIF Fund — Waukegan Road 2,127,485 Debt Service Fund 2,148,672 Capital Projects Fund 4.263.000 Enterprise Fund (Water /Sewer) 8,268,578 Enterprise Fund (Fire Alarm) 6000 Enterprise Fund (Municipal Parking) 6,000 Enterprise Fund (Solid Waster) 1,8821937 CNA Pension Fund 933.000 Firefighters Pension Fund 2,398,300 Police Pension Fund x,469.510 Total Budget— Village of Morton Grove 853.635275 Total Budget — Morton Grove Public Library 3,154.901 Budget Grand Total — Village and Library 256.790.176 Note.: Fund halaam,.e. ; inc:lude Slrwcial6. Rer.erve FLI.nd, .Approved by the Board csl "I`ru teen, Mor n Grove Public Library, November W. 2011 EXHIBIT "B" MORTON GROVE PUBLIC LIBRARY APPROPRIATIONS AND LEVY CALENDAR YEAR 2011 2011 . Revenue I ah')cted Estimated 2012. Property Tak Receipts t4a19 1(} 1).0 9Q,5 1{} Replacement Iax Receipes 21.869 25, (KX) 23,75uS Fines.. i130 1 -2i ()(}).1 .�I.()(ft) Lc7,t Book Payment l ?-19 1Xx,1 1,9(x) Phot7copy'Prtnting Receipts 3 X52 3.6W) lvtYSaellaneous Inc €)rnt 2?1 Audio Visual Rental Receipts 544 9W 9(:N) Interest Inccrntt ^_ }6l 1.1W 1500 Book Sale Receipt; 2.(x)€1 S.hdlt_t Dona[i,ons 967 2.€ 11 - "I'(yILidL 3. 165,84S ,11)193k 5 3.05 7.b Exlxns&s (summary) salaries 2.717.379 1,6n5,667 1.71 A74 OtherPtresonncl Expenses. 378847 :n , 71 4 Materials r' Servicts 5l4) L)-25 51.2.94 -'I 5219,98 C>peraations 4W940 26-= 227 ?25.75(3 Sptciaal Taxes, 1 499: ; 145,W0 11I Tninsle r to other Funds 0,WK) .iii - .TOT, ", 3.l j, 48 2< 48,155 3,I54,W)I Chan Te in Fund Balance 4i 235,810 (97.046' Beiinnu7 +, Fund Ba arrive. J an 1 I .yiNl KRt) f ylti(1.f 8 {} ?.146 Enalinll Kind Balance. I tc S l 2.146.710 -710 2.0421.664 Lund Balance. a4 % of Expenses { }t G, rf, t? C+ Note.: Fund halaam,.e. ; inc:lude Slrwcial6. Rer.erve FLI.nd, .Approved by the Board csl "I`ru teen, Mor n Grove Public Library, November W. 2011 Revenue 1 ,623,667 Property Tax Receipts Replacement Tax Receipts 3,099 510 Fines Lost Book Payment Photocopy /Printing Receipts Miscellaneous Income Audio Visual Rental Receipts 1300 Grants Interest Income Book Sale Receipts Donations TOTAL Expenses (summary) Salaries Other Personnel Expenses Materials / Services Operations Special Taxes Transfer to Other Funds maim Change in Fund Balance Beginning Fund Balance, Jan 1 Ending Fund Balance, Dec 31 Fund Balance as % of Expenses MMEr,. 2011 1 ,623,667 1,717,479 Budgeted Estimated 2012 3,099 510 3,099510 2,967 300 22368 25,000 24,755 31,501 31,000 31,000 1.728 1300 1,900 3.552 3,600 3,500 2,216 3389 1,500 544 800 800 22,975 22,000 2,961 1,100 1.500 - 2,000 3,600 967 2,811 - 3,165,848 3,193,985 3,057.855 1,717,479 1 ,623,667 1,717,479 378,047 373,417 431.300 519,925 512,844 529,985 400,940 263227 325,750 149,457 145,000 150,387 - 30.000 - 3,165,848 2,948,155 3,154,901 0 245.830 (97,046) 1,900,880 1,900,880 2,146,710 1,900,880 2,146,710 2,049,664 60% 73 % 65% Note: Fund balances include Special Reserve Fund. Approved by the Board of Trustees, Morton Grove Public Library, November 10, 2011 Expenses (detail) Personnel Salaries Unemployment Retirement Health Insurance FSA Long Term Disability Life Insurance TOTAL Materials & Services Books Periodicals AV Microforms Programming Photocopier Computer Systems Subscription Databases Web Design TOTAL Operations Building/Grounds Maint. Equip. /Mach. Maint, Equip. /Mach. Purchase Furniture Utilities Insurance Library Supplies Telephone Postaee Printing Continuing Ed. /Mtgs. Membership Professional Services Consultant Services Miscellaneous Facilities Planning Reserve /Emergency Van Delivery Morton Grove Public Library 2012 Budget 2011 Budgeted Estimated ,717.479 184,059 191.069 1.122 1.797 2,095 526 140,887 22,100 64,600 1,200 46,750 16,185 109.597 118,606 519,925 73,670 40,000 new budget fine 10,000 15,000 32,457 35,020 36,200 12,959 52,300 9.000 6,000 31,934 10,000 1,000 10,000 20,000 5.400 623,667 7,333 157,183 195,522 10,579 1,000 1,800 1,997,084 140.900 21,823 60,900 1,200 44.885 17,500 109,311 116,325 512,844 42,000 32,000 20,900 10,500 28,200 31,000 11,429 11.617 35,864 11,000 1,217 23,000 3.500 1,000 TOTAI, 400,940 263227 2012 Budget 1 .7 17 ,479 8,000 167,000 252.000 1,200 1,1(10 2,000 2,148,779 139,900 22,100 65,600 1 ,200 43,800 15,500 103,365 118,520 20,000 529,985 69,100 30.650 2,100 5 ,000 11.500 38,000 31.700 2.5,000 13.000 29,600 10_500 1.800 45,200 10,000 ?,600 325.750 Morton Grove Public Library 2012 Budget Special Taxes FICA 131,387 127,000 131 387 Annual Audit 4,000 4,000 4.000 Tott Liability. 14,070 14,000 15,000 TOTAL 149,457 145,000 150,387 Transfer to Other Fund To Special Reserve - 30,000 GRAND TOTAL 3,165,848 2,948,155 3,154,901 Legislative Summary ORDINANCE i1 -48 i AN ORDINANCE LEVYING AND ASSESSING TAXES FOR THE VILLAGE OF MORTON GROVE, COOK OUNTY, ILLINOIS FOR TBE FISCAL YEAR BEGINNING JANUARY 1, 2012 AND ENDING DECEMBER 31, 2012 Introduced: Synopsis Purpose: Background: Summary of Appropriations to be levied and Assessed: Administrator Recommendation: Second Reading: Special Considerations or Requirements: Respectfully s Reviewed by: November 28, 1.011 This ordinance sets the levy for property taxes for tax year 2011 which are collected in 2012. This ordinance must be adopted and filed with the Cook County Clerk in order to levy property taxes within the Village of Morton Grove. Abatements 2011 Levy Pursuant to Ordinance 11 -47, the Village Board of Trustees passed the 2012 Budget for the Village of Morton Grove and the Morton Grove Public Library. Said budget calls for expenditures in the amount of $56.790.176.. The amount necessary to be levied for 2011 property taxes is the amount of $11,573,532. By law the Village is required to levy an additional $6,300,396 for debt service payments authorized by general obligation notes and bonds for a total levy before abatement in the amount of $17,874,228. However, the Village Boatel intends to adopt Resolutions whicb will immediately abate $5,231,265 from the levy resulting in the net levy as intended by the Corporate Authorities in the amount of $12,642,963. After extensions for loss and cost the effective result is a 0.0% increase in the Village's portion of the tax levy and a reduction of ($136,186) or (- 4.27 %) in the Library's portion of the tax levy, resulting in an overall decrease of (- 1.03 %) from the requested final extended tax levy from the previous year. Approva' as presented Required 4 certified copy of this resolution must be filed with the Cook County Clerk. >ared by: �`�✓ Rya orne, inance Tax Levy Net Fund Requirements Abatements 2011 Levy Corporate $4,756,532 $0 $4,756,532 IMRF 175,000 0 175.000 C.N.A. 325,000 0 325,000 Capital Improvements 50,000 0 50,000 Police Pension 1,550,000 0 17550.000 Fire Pcnsion 1 750.000 0 1,750,000 Subtotal $8,606.532 $0 $8 606 53r Debt Service Bonds $5,554,821 ($41502,629) $15052,192 Notes 745,575 (728636) 16,939 Total Debt Service $67300,396 ($5,231,265) $1,069)131 TOTAL VILLAGE TAX LEVY $14906,928 ($5231265) $9675,663 LIBRARY $2,967,300 SO S2,967.300 COMBINED TOTAL LEVY $171874,228 ($5231.265). $12,642.963 Approva' as presented Required 4 certified copy of this resolution must be filed with the Cook County Clerk. >ared by: �`�✓ Rya orne, inance AN ORDINANCE LEVYING AND ASSESSING TAXES FOR THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS FOR FISCAL YEAR BEGINNING JANUARY 1, 2012 AND ENDING DECEMBER 31, 2012 WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, on December 12, 2011, the President and Board of Trustees of the Village passed and approved by roll call vote, the annual Budget Ordinance 11 -47 of said Village for the fiscal year beginning January 1, 2012, and ending December 31, 2012, effective from and after January 1, 2012. The Ordinance was duly signed and approved by the President and Board of Trustees of the Village and attested by the Village Cleric, and thereafter it was duly published in pamphlet form by order of the President and Board of Trustees of the Village; and WHEREAS, a Notice of the Public Hearing for the 2011 Levy was published in the December 1, 2011, . Morton Grove Channnion, a Pioneer Press Publication in the time and form as required by the State Statute; and WHEREAS, a Public Hearing was held at 7:00 pm on Monday, December 12, 2011, in the Richard T. Flickinger Municipal Center where comments were heard and addressed by the Village Board of Trustees; and WHEREAS, the aforementioned Budget Ordinance, as adopted on December 12, 2011, provided for a total property tax levy including the total levy for all Debt Service requirements before abatements of SEVENTEEN MILLION EIGHT HUNDRED SEVENTY -FOUR THOUSAND TWO HUNDRED TWENTY -EIGHT DOLLARS ($17,874,228); and WHEREAS, the Village will subsequently pass additional resolutions abating tax levies relating to the refunded General Obligation Bonds Series 1999 for ONE MILLION EIGHT HUNDRED FORTY -EIGHT THOUSAND FIVE HUNDRED TWENTY DOLLARS ($1,848,520) and the refunded General Obligation Bonds Series 2002 for FOUR HUNDRED FIFTY -EIGHT THOUSAND SEVEN HUNDRED FORTY DOLLARS ($458,740) and the share provided for by the Village Water /Sewer Fund for EIGHT HUNDRED ONE THOUSAND NINE HUNDRED ELEVEN DOLLARS ($801,911) and from the proceeds related to the share of the local option sales tax totaling FOUR HUNDRED FORTY THOUSAND DOLLARS ($440,000) and the share provided for by the Village's Lehigh Ferris Tax Increment Financing Area Funds for FIVE HUNDRED EIGHTY -SEVEN THOUSAND DOLLARS (8587,000) and the share provided for by the Village's Waukegan Road Tax Increment Financing Area Funds for EIGHT HUNDRED TWELVE THOUSAND FOUR HUNDRED EIGHT -FOUR DOLLARS (8812,484) and the share provided for by the Debt Service Fund for TWO HUNDRED EIGHTY -ONE THOUSAND SIX HUNDRED TENT DOLLARS ($281,610) and an additional ONE THOUSAND DOLLARS (S 1,000) from General Village Funds accumulated through interest earnings; and WHEREAS, the result of the above abatements will be to reduce the gross property tax from the original SEVENTEEN MILLION EIGHT HUNDRED SEVENTY -FOUR THOUSAND TWO HUNDRED TWENTY -EIGHT DOLLARS ($17,874,228); as indicated in this Ordinance, to a net property tax levy of TWELVE MILLION SIX HUNDRED FORTY -TWO THOUSAND NINE HUNDRED SIXTY -THREE DOLLARS ($12,642,963), a reduction of FIVE MILLION TWO HUNDRED THIRTY -ONE THOUSAND TWO HUNDRED SIXTY -FIVE DOLLARS ($5,231,265). NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION l: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The total amount of appropriations for all corporate purposes legally made and to be collected from the tax levy of 2011 to be collected in 2012 is hereby ascertained to be the sum of SEVENTEEN MILLION EIGHT HUNDRED SEVENTY-FOUR THOUSAND TWO HUNDRED TWENTY -EIGHT DOLLARS (S 17,874,228) of which FIVE MILLION TWO HUNDRED THIRTY - ONE THOUSAND TWO HUNDRED SIXTY -FIVE DOLLARS ($5,231,265) is abated, leaving a net property tax levy of TWELVE MILLION SIX HUNDRED FORTY -TWO THOUSAND NINE HUNDRED SIXTY -THREE DOLLARS ($12,642,963). SECTION 3: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 12" day of December 2011 Trustee DiMaria Trustee Gomberg Trustee Great Trustee Marcus Trustee ThiIl Trustee Toth APPROVED by me this 12`x' day of December 2011. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 13th day of December 2011, Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary 1. RESOLUTION 11 -60 1 TAX ABATEMENT RESOLUTION FOR 2011 TAX LEVY RELATING TO ORDINANCE NO 02 -30 Introduced: November 28, 2011 Synopsis This resolution authorizes the abatement (reduction) of taxes levied for 2011 which are collected in 2012 in the amount of $458,740. Purpose: Pursuant to the 2012 Budget, the Village has chosen to pay for certain semi - annual note debt service payments from sources other than property taxes. In order for the County Clerk not to levy said debt service payments, it is necessary to pass this resolution and to file a certified copy of same with the County Clerk of Cook County, Illinois. Background: On July 8, 2002, pursuant to Ordinance 02 -30, the Village Board issued $5,300,000 to general obligation promissory notes, Series 2002. Said ordinance provided that the levy of taxes for the year 201 1 include sufficient funds to produce $458,740 which represents the debt service payment for 2012. On September 14, 2009, pursuant to Ordinance 09 -15, the Village Board issued refunding bonds in the amount of $4,920,000, Series 2009A, to refinance the remaining Series 2002 Notes. However, despite the refunding, Cook County will continue to levy taxes as provided for in Ordinance 02 -30. Therefore a Resolution abating the debt service for the Series 2002 Notes is required. After all abatement the net levy for the 2002 Notes is ZERO $0. Programs, Departments Finance Department or Groups Affected Fiscal Impact: This resolution shall reduce the levy for property taxes in the amount of $458,740. Source of Funds: N/A Workload Impact: The filing of this resolution with the County Cleric of Cook County, Illinois will be done by the Finance Department as part of their normal work activities. Administrator Approval as presented. Recommendation: First Reading: None required Special Considerations This tax abatement resolution has been placed on the November 28, 2011, Agenda or Requirements: for informational purposes only and should be passed following passage of the Tax Levy Ordinance on December 12, 2011. Respectfully submitted,�� Ao h P. Wa e�Village Administrator I• �-r Prepared by: Reviewed by: Ryai Horne, Finance Director Teresa Hoff liani/L.iston, Corporation Counsel RESOLUTION 11 -60 TAX ABATEMENT RESOLUTION FOR 2011 TAX LEVY RELATING TO ORDINANCE NUMBER 02 -30 WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is ahome rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove (VILLAGE) has issued FIVE MILLION THREE HUNDRED THOUSAND DOLLARS ($5,300,000), General Obligation Promissory Note Series 2002, providing financing for various land acquisitions and related purposes for the Waukegan Road Tax Increment Financing Area (known as Project "B "), and which provided for the levy and collection for direct annual tax for the payment of the principal and interest of said bonds for the year 200 t hrough 2021 at an interest rate of 4.62 %, pursuant to Ordinance 02 -30, passed by the President and Board of Trustees of said VILLAGE on July 8, 2002, certified copy of said ordinance having been filed in the Office of the County Clerk on October 23, 2002; and WHEREAS, said note is designated as "General Obligation Promissory Note, Series 2002" dated July 22, 2002, in the aggregate principal amount of FIVE MILLION THREE HUNDRED THOUSAND DOLLARS ($5,300,000), and shall be due and payable on .Tune 1, 2022, having installment payments due semi - annually on June 1 and December 1 through 2022. WHEREAS, provision has been made in said ordinance for the levy of taxes for the year 2011 sufficient to produce the amount of FOUR HUNDRED FIFTY -EIGHT THOUSAND SEVEN HUNDRED FORTY DOLLARS ($458,740) for said payment of principal and interest on said note up to and including December 31, 2012; and WHEREAS, the levy and appropriation for payment of debt service on the notes is not shown in the Debt Service Fund and therefore is excluded from the Village Levy Ordinance; and WHEREAS, the Village has appropriated revenue from the Waukegan Road TIF Fund of the Village in the amount of FOUR HUNDRED FIFTY -EIGHT THOUSAND SEVEN HUNDRED FORTY DOLLARS ($458,740) to pay said principal and interest on said promissory note and said funds shall be separately designated for the payment of principal and interest due as heretofore specified when the above indebtedness is due. NOW, THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: There shall be abated for the levy of taxes for the tax year 2011 for taxes which are collected in 1.012 in the amount of FOUR HUNDRED FIFTY -EIGHT THOUSAND SEVEN HUNDRED FORTY DOLLARS ($458,740) leaving the net property tax levy with respect to Ordinance 02 -30 ZERO ($0), for said tax year as provided in an ordinance entitled: ORDINANCE 02 -30 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF A $5,300,000 GENERAL OBLIGATION PROMISSORY NOTE, SERIES 2002 OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AND PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAN FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS Adopted by the President and Board of Trustees of the Village on July 8, 2002, certified copy of which was filed with the County Clerk of Cook County, Illinois, on October 23, 2002. SECTION 3: The Village Treasurer is hereby authorized to set aside and designate those funds necessary to pay said debt service payment as stated above from the Waukegan Road TIF Fund. SECTION 4: The Village Treasurer is hereby directed to file with the County clerk of Cook County, Illinois, a certified copy of this Resolution. SECTION 5: This Resolution shall be in full force and effect from and after its adoption. PASSED this 12`h day of December' ecember 2011. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED BY ME THIS 12`h day ofDecember 2011. Daniel Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this 13'1 day of December 2011. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Le6islative Summary TAX ABATEMENT RESOLUTION FOR 2011 TAX LEVY RELATING TO ORDINANCE NO 0945 Introduced: November 28, 2011 Synopsis This resolution authorizes the abatement (reduction) of taxes levied for 2011 which are collected in 201.2 in the amount of $1,077,634. Purpose: Pursuant to the 2011 Budget, the Village has chosen to pay for certain semi -annual bond debt service payments from sources other than property taxes. In order for the County Clerk not to levy said debt service payments, it is necessary to pass this resolution and to file a certified copy of same with the County Clerk of Cook County, Illinois. Background: On March 23, 2009, pursuant to Ordinance 09 -05, the Village Board issued $7,650,000 in general obligation bond, Series 2009. Said ordinance provided that the levy of taxes for the year 2011 include sufficient funds to produce $1,746,538, Which represents the debt service payment for 2012. The 2012 Village Budget has allocated revenue from the Local Option Sales Tax of the Village in the amount of $440,000, revenue from the general funds of the Village accumulated interest eamings of $1,000,, revenue from the Water /Sewer Fund of the Village in the amount of $436,634, and available fund balance in the Debt Service Fund of $200,000 to pay the above referenced debt service. The law requires the Village levy taxes as required by Ordinance 09 -05, but may then abate said taxes pursuant to a resolution which identifies the alternative source of revenue and obligates the Village Treasurer to set aside and designate said funds to pay the required note payments. After all abatements the net levy for this bond series is $668,904. Programs, Departments Finance Department or Groups Affected I Fiscal Impact: This resolution shall reduce the tax levy of $1,746,538 by $1,077,634, resulting in a net tax levy in the amount of $668,904. Source of Funds: N/A Workload Impact: The filing of this resolution with the County Clerk of Cook County, Illinois will be done by the Finance Department as part of their normal work activities. Administrator Approval as presented. Recommendation: I First Reading: None required i Special Considerations This tax abatement resolution has been placed on the November 28, 2011. Agenda or Requirements: for informational purposes only and should be passed following passage of the Tax Levy Ordinance on December 12, 2011. Respectfully submitted Reviewed by: Loy, fill,tk Village Administrator Teresa HoffhiALEiston, Corporation Counsel Prepared by:_ Ryan Ho e, Finance Director /Treasurer RESOLUTION 11 -61 TAX ABATEMENT RESOLUTION FOR 2011 TAX LEVY RELATING TO ORDINANCE NO. 09 -05 WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village has issued SEVEN MILLION SIX HUNDRED FIFTY THOUSAND DOLLARS ($7,650,000), General Obligation Refunding Bonds Series 2009 to refund prior bonds issued, Series 1999, dated February 8, 1999, and which provided for the levy and collection for direct annual tax for the payment of the principal and interest of said bonds for the year 2009 through 2014 at a true interest rate of 2.2583 %, pursuant to Ordinance 09 -05, passed by the President and Board of Trustees of said Village on March 23, 2009, certified copy of said ordinance having been filed in the Office of the County Clerk on April 3, 2009; and WHEREAS, said note is designated as "General Obligation Refunding Bonds, Series 2009" dated March 23, 2009, in the aggregate principal amount of SEVEN MILLION SIX HUNDRED FIFTY THOUSAND DOLLARS ($7,650,000), and shall be due and payable on December 1, 2014, having instalhilent payments due semi - annually on June 1 and December 1 tiaough 2014. WHEREAS, provision has been made in said ordinance for the levy of taxes for the year 2011 sufficient to produce the amount of ONE MILLION SEVEN HUNDRED FORTY -SIX THOUSAND FIVE HUNDRED THIRTY -EIGHT DOLLARS ($1,746,538), for said payment of principal and interest on said note up to and including December 31, 2012; and WHEREAS, the Village had approved Ordinance 94 -20 on May 16, 1994, providing for an increase in its existing Local Option Sales Tax by 1/4 of 1 % (25 %) or from % of 1% (.50 %) to 314 of 1% (.75 %); and WHEREAS, it is the intent of the Village to utilize the proceeds from the increase in the Local option sales tax to make the debt payments from the above mentioned bond issue into the Debt Service Fund; and WHEREAS, the Village anticipates additional revenues from Local Option Sales Tax of FOUR HUNDRED FORTY THOUSAND DOLLARS ($440,000) and revenue appropriated from the Water /Sewer (Enterprise) Fund of the Village in the amount of THREE HUNDRED SEVENTY -TWO THOUSAND FIFTY -FOUR DOLLARS ($436,634) and available fund balance in the Debt Service Fund of TWO HUNDRED THOUSAND DOLLARS ($200,000) plus an additional ONE THOUSAND DOLLARS ($1,000) shall be utilized from general Village funds accumulated from interest earnings for a total abatement of ONE MILLION SEVENTY -SEVEN THOUSAND SIX HUNDRED THIRTY -FOUR DOLLARS ($1,077,634) to pay a portion of said principal and interest on said corporate bonds and said funds shall be separately designated for the payment of principal and interest due as hereto fore specified when the above indebtedness is due. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: There shall be abated for the levy of taxes for the tax year 2011 for taxes which are collected in 2012 in the amount of ONE MILLION SEVENTY -SEVEN THOUSAND SIX HUNDRED THIRTY -FOUR DOLLARS ($1,077,634) leaving the net property tax Levy with respect to Ordinance 09 -05 SIX HUNDRED SIXTY -EIGHT THOUSAND NINE HUNDRED FOUR DOLLARS ($668,904), for said tax year as provided in an ordinance entitled: ORDINANCE 09 -05 ANT ORDINANCE PROVIDING FOR THE ISSUANCE OF $7,650,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2009 OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL AND INTEREST ON SAID BONDS Adopted by the President and Board of Trustees of the Village on March 23, 2009, certified copy of which was riled with the County Clerk of Cook County, Illinois, on April 3, 2009. SECTION 3: The Village Treasurer is hereby authorized to set aside and designate those funds necessary to pay said debt service payment as stated above from the Debt Service Fund. SECTION 4: The Village Treasurer is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this Resolution. SECTION 5: This Resolution shall be in full force and effect from and after its adoption. PASSED this 12`h day of December 2011. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED BY ME THIS 12`x' day of December 2011. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this 13'h day of December 2011. Tony S. Kalogeralcos, Village Cleric Village of Morton Grove Cook County, Illinois Legislative Summary RESOLUTION 11 -62 TAX ABATEMENT RESOLUTION FOR 2011 TAX LEVY RELATING TO ORDINANCE NO 10 -01 Introduced: 'November 28, 2011 Synopsis This resolution authorizes the abatement (reduction) of taxes levied for 2011 which are collected in 2012 in the amount of S446,887. Purpose: Pursuant to the 2012 Budget, the Village has chosen to pay for certain semi - annual bond debt service payments from sources other than property taxes. In order for the County Clerk not to levy said debt service payments, it is necessary to pass this resolution and to file a certified copy of same with the County Clerk of Cook County, Illinois. Background: On March 31, 2010, pursuant to Ordinance 10 -01, the Village Board issued $9,975,000 in general obligation bond, Series 2010A and Series 2010B. Said ordinance provided that the levy of taxes for the year 2012 include sufficient funds to produce $830,175, which represents the debt service payments for 2012. The 2012 Village Budget has allocated revenue from the Water Sewer Fund in the amount of $365,277, and available fund balance in the Debt Service Fund from the Build America Bond Subsidy of $81,610 to pay the above referenced debt service. The law requires the Village levy taxes as required by Ordinance 10 -01, but may then abate said taxes pursuant to a resolution which identifies the alternative source of revenue and obligates the Village Treasurer to set aside and designate said funds to pay the required note payments. After all abatements the net levy for this bond series is $383,288. Programs, Departments Finance Department or Groups Affected Fiscal Impact: This resolution shall reduce the levy for property taxes in the amount of $446,887. Source of Funds: N/A I Workload Impact: The tiling of this resolution with the County Clerk of Cook County, Illinois will be done by the Finance Department as part of their normal work activities. Administrator Approval as presented. Recommendation: First Reading: ! None required Special Considerations This tax abatement resolution has been placed on the November 28, 2011, Agenda or Requirements: for informational purposes only and should be passed following passage of the Tax Levy Ordinance on December 12. 2011. i Respectfully submitted Administ-ator Reviewed by: L✓- ', Teresa Hoffixrai,i l islbn, Corporation Counsel Prepared by: Ryan me, F' ance Director /Treasurer RESOLUTION 11 -62 TAX ABATEMENT RESOLUTION FOR 2011 TAX LEVY RELATING TO ORDINANCE NO. 10 -01 WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of goverment under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village has issued ONE MILLION EIGHT HUNDRED FORTY -FIVE THOUSAND ($1,845,000), General Obligation Bonds Series 2010A, and EIGHT MILLION O\tE HUNDRED THIRTY THOUSAND ($8,130,000), Taxable General Obligation Bonds, Series 2010B (Build America Bonds — Direct Payment to Issuer), for a combined issuance of NINE MILLION NINE HUNDRED SEVENTY -FIVE THOUSAND DOLLARS ($9,975,000), providing financing for capital projects throughout the Village, and which provided for the levy and collection for direct annual tax for the payment of the principal and interest of said bonds for the year 2010 through 2029, pursuant to Ordinance 10 -01, passed by the President and Board of Trustees of said Village on January 25, 2010, certified copy of said ordinance having been filed in the Office of the County Clerk on March 31, 2010; and WHEREAS, said bonds are designated as "General Obligation Bonds, Series 2010" dated March 31, 2010, in the aggregate principal amount of NINE MILLION NINE HUNDRED SEVENTY -FIVE THOUSAND DOLLARS ($9,975,000), and shall be due and payable on December 15, 2029, having installment payments due semi - annually on June 15 and December 15 through 2029. WHEREAS, provision has been made in said ordinance for the levy of taxes for the year 2011 sufficient to produce the amount of EIGHT HUNDRED THIRTY THOUSAND ONE HUNDRED SEVENTY -FIVE DOLLARS ($830,175), for said payment of principal and interest on said bonds up to and including December 31, 2012; and WHEREAS, the Village will receive Federal subsidies for the Build America Bonds — Direct Payment to Issuer of EIGHTY -ONE THOUSAND SIX HUNDRED TEN DOLLARS ($81,610) and revenue appropriated from the Water /Sewer (Enterprise) Fund of the Village in the amount of THREE HUNDRED SIXTY -FIVE THOUSAND TWO HUNDRED SEVENTY -SEVEN DOLLARS ($365,277) for a total abatement of FOUR HUNDRED FOURTY -SIX THOUSAND EIGHT HUNDRED EIGHTY -SEVEN DOLLARS ($446,887) to pay aportion of said principal and interest on said corporate bonds and said funds shall be separately designated for the payment of principal and interest due as hereto fore specified when the above indebtedness is due. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: There shall be abated for the levy of taxes for the tax year 2011 for taxes which are collected in 2012 in the amount of FOUR HUNDRED FOURTY -SIX THOUSAND EIGHT HUNDRED EIGHTY -SEVEN DOLLARS (8446,887) leaving the net property tax levy with respect to Ordinance 10 -01 of THREE HUNDRED EIGHTY -THREE THOUSAND TWO HUNDRED EIGHTY -EIGHT DOLLARS (8383,288), for said tax year as provided in an ordinance entitled: ORDINANCE 1.0 -01 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF ONE OR MORE SERIES OF GENERAL OBLIGATION BONDS, SERIES 2010, OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AUTHORIZING THE EXECUTION OF ONE OR MORE BOND ORDERS IN CONNECTION THEREWITH AND PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL AND INTEREST ON SAID BONDS Adopted by the President and Board of Trustees of the Village on January 25, 2010, certified copy of which was filed with the County Clerk of Cook County, Illinois, on March 3I, 2010, SECTION 3: The Village Treasurer is hereby authorized to set aside and designate those funds necessary to pay said debt service payment as stated above from the Debt Service Fund and Water Sewer Fund. SECTION 4: The Village Treasurer is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this Resolution. SECTION 5: This Resolution shall be in full force and effect from and after its adoption. PASSED this 12'h day of December 2011. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED BY ME THIS 12`x' day of December 2011. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this 13th day of December 2011. Tony S. ICalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary RESOLUTION 11 -63 TAX ABATEMENT RESOLUTION FOR 2011 TAX LEVY RELATING TO ORDINANCE NO 07 -26 Introduced: Synopsis Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: Respectfully submitted Prepared by: Teresa November 28, 2011 This resolution authorizes the abatement (reduction) of taxes levied for 2011 which are collected in 2012 in the amount of $587,000. Pursuant to the 2012 Budget, the Village has chosen to pay for certain bond debt service payment from sources other than property taxes. In order for the County Clerk not to levy said debt service payments, it is necessary to pass this resolution and to file a certified copy of same with the County Clerk of Cook County, Illinois. On October 8, 2007, pursuant to Ordinance 07 -26, the Village Board issued $9,200,000 in general obligation bond, Series 2007. Said ordinance provided that the levy of taxes for the year 2011 shall include sufficient funds to produce $587,000 for the payment of principal and interest on said bonds up to and including December 31, 2012. The 2012 Village Budget has allocated revenue from the Lehigh /Ferris TIF Fund in the amount of $587,000 to pay for the above referenced debt service. The law requires the Village to levy taxes as required by Ordinance 07 -26 but then may abate said taxes pursuant to a resolution which identifies the alternative sources of revenue and obligates the Village Treasurer to set aside and designate those funds to pay the required bond payments. Finance Department, all Village Departments This resolution shall reduce the levy for property taxes in the amount of $587,000. N/A The filing of this resolution with the County Clerk of Cook County, Illinois will be done by the Finance Department as part of their normal work activities. Approval as presented. None required Phis tax abatement resolution has been placed on the November 28, 2011, Agenda .'or informational purposes only and should be passed following passage of the Tax .evy Ordinance on December 12, 2011. F; gad Village d1ministrator / Reviewed by: iTiston, Corporation Counsel Ryan H me_. i "ance Director /Treasurer TAX ABATEMENT RESOLUTION FOR 2011 TAX LEVY RELATING TO ORDINANCE NUMBER 07 -26 WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Articic 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove (VILLAGE) has issued NINE MILLION TWO HUNDRED THOUSAND DOLLARS ($9,200,000), General Obligation Bonds, Series 2007, providing financing for various land acquisitions and related purposes for the Lehigh /Ferris Tax Increment Financing area, and which provided for the levy and collection for direct annual tax for the payment of the principal and interest of said bonds for the year 2007 through 2024 at an interest rate of 4.00 %, pursuant to Ordinance 07 -26, passed by the President and Board of Trustees of said VILLAGE on October 8, 2007, certified copy of said ordinance having been filed in the Office of the County Clerk on October 25, 2007; and WHEREAS, said note is designated as "General Obligation Bonds, Series 2007" dated November 1, 2007, in the aggregate principal amount of NINE MILLION TWO HUNDRED - THOUSAND DOLLARS ($9,200,000), and shall be due and payable on December 1, 2024, having installment payments due semi- annually on June 1 and December I through 2024. WHEREAS, provision has been made in said ordinance for the levy of taxes for the year 2011 sufficient to produce the amount of FIVE HUNDRED EIGHTY -SEVEN THOUSAND DOLLARS (5587,000) for said payment of principal and interest on said bond up to and including December 31, 2012; and WHEREAS, the County Clerk is required to collect taxes in addition to those taxes levied pursuant to Ordinance 07 -33 in the amount of FIVE HUNDRED EIGHTY -SEVEN THOUSAND DOLLARS ($587,000) unless the Village adopts an abatement resolution; and WHEREAS, the Village desires the pay this obligation from sources other than property taxes, and has appropriated revenue from the Lehigh/Ferris TIF Fund in the amount of FIVE HUNDRED EIGHTY -SEVEN THOUSAND DOLLARS ($587,000) to pay said principal and interest on said Bonds and said funds shall be separately designated for the payment of interest due as heretofore specified when the above indebtedness is due. NOW, THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: There shall be abated for the levy of taxes for the tax year 2011 for taxes which are collected in 1.012 in the amount of FIVE HUNDRED EIGHTY -SEVEN THOUSAND DOLLARS ($587,000) leaving the net property tax levy with respect to Ordinance 07 -26 ZERO (SO), for said tax year as provided in an ordinance entitled: ORDINANCE 07 -26 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF A 59,200,000 GENERAL OBLIGATION BONDS, SERIES 2007 OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AND PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS Adopted by the President and Board of Trustees of the Village on October 8, 2007, certified copy of which was filed with the County Clerk of Cook County, Illinois, on October 25, 2007. SECTION 3: The Village Treasurer is hereby authorized to set aside and designate those funds necessary to pay said debt service payment as stated above from the Lehigh Ferris TIF Fund SECTION 4: The Village Treasurer is hereby directed to file with the County CIerk of Cook County, Illinois, a certin"ed copy of this Resolution. SECTION 5: This Resolution shall be in full force and effect from and after its adoption. PASSED this 12th day of December 2011 Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 12th day of December 2011. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office tlsis 13th day ofDecember 2011. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary RESOLUTION 11 -64 TAX ABATEMENT RESOLUTION FOR 2011 TAX LEVY RELATING TO ORDINANCE NO 0945 Introduced: November 28, 201 1 Synopsis This resolution authorizes the abatement (reduction) of taxes levied for 2011 which are collected in 2012 in the amount of $542,588. Purpose: ( Pursuant to the 2012 Budget, the Village has chosen to pay for certain bond debt service payment from sources other than property taxes. In order for the County Clerk not to levy said debt service payments, it is necessary to pass this resolution and to file a certified copy of same with the County Clerk of Cook County, Illinois. Background: ( On September 14, 2009, pursuant to Ordinance 09 -15, the Village Board issued $4,920,000 in general obligation refunding bonds, Series 2009A. Said ordinance provided that the levy of taxes for the year 2011 shall include sufficient funds to produce $542,588 for the payment of principal and interest on said bonds up to and including December 31, 2012. The 2012 Village Budget has allocated revenue I from the Waukegan Road TIF Fund in the amount of $542,588 to pay for the above referenced debt service. The law requires the Village to levy taxes as required by COrdinance 09 -15 but then may abate said taxes pursuant to a resolution which _ identifies the alternative sources of revenue and obligates the Village Treasurer to set aside and designate those funds to pay the required bond payments. Programs, Departments Finance Department, all Village Departments or Groups Affected Fiscal Impact: This resolution shall reduce the levy for property taxes in the amount of $542.588. Source of Funds: N/A Workload Impact: The filing of this resolution with the County Clerk of Cook County, Illinois will be done by the Finance Department as part of their normal work activities. Administrator I Approval as presented. Recommendation: First Reading: None required Special Considerations This tax abatement resolution has been placed on the November 28, 2011, Agenda or Requirements: for informational purposes only and should be passed following passage of the Tax Levy Ordinance on December 12, 2011. Respectfully submitted C� Tosep F.:W e� Village Administrator Prepared by:� Reviewed by: Teresa AoffrnAn Liston, Corporation Counsel Ryan I�pme, Finance Director /Treasurer 11 RESOLUTION 11 -64 TAX ABATEMENT RESOLUTION FOR 2011 TAX LEVY RELATING TO ORDINANCE NUMBER 09 -15 WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove (VILLAGE) has issued FOUR MILLION NINE HUNDRED TWENTY THOUSAND DOLLARS ($4,920,000), General Obligation Bonds Series 2009A, providing financing for various land acquisitions and related purposes for the Waukegan Road Tax Increment Financing Area (known as Project "B "), and which provided for the levy and collection for direct annual tax for the payment of the principal and interest of said bonds for the year 2009 through 2018 at a true interest rate of 3.708 %, pursuant to Ordinance 09 -15, passed by the President and Board of Trustees of said VILLAGE on September 14, 2009 certified copy of said ordinance having been filed in the Office of the County Clerk on September 24, 2009; and WHEREAS, said note is designated as "General Obligation Bond, Series 2009A" dated September 14, 2009, in the aggregate principal amount of FOUR. MILLION NINE HUNDRED TWENTY THOUSAND DOLLARS ($4,920,000), and shall be due and payable on December 1, 2018, having installment payments due semi - annually on June 1 and December 1 through 2018. WHEREAS, provision has been made in said ordinance for the levy of taxes for the year 2011 sufficient to produce the amount of FIVE HUNDRED FORTY -TWO THOUSAND FIVE HUNDRED EIGHTY -EIGHT ($542,588) for said payment of principal and interest on said note up to and including December 31, 2012; and WHEREAS, the levy and appropriation for payment of debt service on the 2009A Bonds notes is not shown in the Debt Service Fund and therefore is excluded from the Village Levy Ordinance; and WHEREAS, the Village has appropriated revenue from the Waukegan Road TIF Fund of the Village in the amount of FIVE HUNDRED FORTY -TWO THOUSAND FIVE HUNDRED EIGHTY - EIGHT ($542,588) to pay said principal and interest on said promissory note and said funds shall be separately designated for the payment of principal and interest due as heretofore specified when the above indebtedness is due. NOW, THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby malting the findings as hereinabove set forth. SECTION 2: There shall be abated for the levy of taxes for the tax year 2011 for taxes which are collected in 2012 in the amount of FIVE HUNDRED FORTY -TWO THOUSAND FIVE HUNDRED EIGHTY -EIGHT ($542,588) leaving the net property tax levy with respect to Ordinance 09 -15 ZERO ($0), for said tax year as provided in an ordinance entitled: ORDINANCE 09 -15 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF $4,920,000 TAXABLE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2009A OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AND PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS Adopted by the President and Board of Trustees of the Village on September 14, 2009, certified copy of which was filed with the County Clerk of Cook County, Illinois, on September 24, 2009. SECTION 3: The Village Treasurer is hereby authorized to set aside and designate those funds necessary to pay said debt service payment as stated above from the Waukegan Road TIF Fund, SECTION 4: The Village Treasurer is hereby directed to file with the County clerk of Cook County, Illinois, a certified copy of this Resolution. SECTION 5: This Resolution shall be in full force and effect from and after its adoption, PASSED this 12th day of December 2011 Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 12`h day of December 2011. Daniel J. Staaclanann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 13th day of December 2011. Tony S. KaIogerakos, Village Clerk Village of Morton Grove Cook County, IlIinois Legislative Summary RESOLUTION 11 -65 TAX ABATEMENT RESOLUTION FOR 2010 TAX LEVY RELATING TO ORDINANCE NO 98 -41 Introduced: November 28; 2011 Synopsis This resolution authorizes the abatement (reduction) of taxes levied for 2011 which are collected in 2012 in the amount of $269.896. Purpose: pursuant to the 2012 Budget, the Village has chosen to pay for certain semi - annual bond debt service payments from sources other than property taxes. In order for the County Clerk not to levy said debt service payments, it is necessary to pass this resolution and to file a certified copy of same with the County Clerk of Cook County, Illinois. Background: On September 28, 1998, pursuant to Ordinance 98 -41, the Village Board issued $3,165,000 in general obligation promissory notes, Series 1998A. Said ordinance provided the levy of taxes for the year 2011 include sufficient funds to produce $269,896, which represents the debt service payment for 2012. The 2012 Village Budget has allocated revenue from the Waukegan Road TIF Fund of the Village in the amount of $269,896 to pay the above referenced debt service. The law requires the Village to levy taxes as required by Ordinance 98 -41, but then may abate said Ctaxes pursuant to a resolution which identifies the alternative source of revenue and obligates the Village Treasurer to set aside and designate those funds to pay the required note payments. Programs, Departments Finance Department or Groups Affected Fiscal Impact: This resolution shall reduce the levy for property taxes in the amount of $269,896. Source of Funds: NIA Workload Impact: I The filing of this resolution with the County Clerk of Cook County, Illinois will be done by the Finance Department as part of their normal work activities. Administrator Approval as presented. Recommendation: First Reading: None Required Special Considerations i This tax abatement resolution has been placed on the November 28, 2011, Agenda or Requirements: for informational purposes only and should be passed following passage of the Tax Levy Ordinance on December 12, 2011. Respectfully submitted `T_ r4in r� / seph ge Administrator / Reviewed by: /FGS `,J Prep ared byTeresa Hoffrnzn ImCom'4, ration Counsel R;He Fi�(n e Director/Treasurer 111, RESOLUTION I1 -65 TAX ABATEMENT RESOLUTION FOR 2011 TAX LEVY RELATING TO ORDINANCE NUMBER 98 -41 WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove (VILLAGE) has issued THREE MILLION ONE HUNDRED SIXTY -FIVE THOUSAND DOLLARS ($3,165,000), General Obligation Promissory Note Series 1998A, providing financing for various land acquisitions and related purposes for the Waukegan Road Tax Increment Financing Area (known as Project "A "), and which provided for the levy and collection for direct annual tax for the payment of the principal and interest of said bonds for the year 1998 through 2016 at at, interest rate of 5.32 %, pursuant to Ordinance 98 -41, passed by the President and Board of Trustees of said VILLAGE on September 28, 1998, certified copy of said ordinance having been filed in the Office of the County Clerk on October 22, 1998; and WHEREAS, said note is designated as "General Obligation Promissory Note, Series 1998A" dated July 6, 1998, in the ag, egate principal amount of THREE MILLION ONE HUNDRED SATY- FIVE THOUSAND DOLLARS (S3,165,000), and shall be due and payable on July 6, 2018, having installment payments due semi - annually on January 6 and July 6 through 2018. WHEREAS, provision has been made in said ordinance for the levy of taxes for the year 2011 sufficient to produce the arnount of TWO HUNDRED SIXTY -NINE THOUSAND EIGHT HUNDRED NINETY -SIX DOLLARS ($269,896), for said payment of principal and interest on said note up to and including December 31, 2012; and WHEREAS, the levy and appropriation for payment of debt service on the 1998A notes is not shown in the Debt Service Fund and therefore is excluded from the Village Levy Ordinance; and WHEREAS, the Village has appropriated revenue from the Waukegan Road TIF Fund of the Village in the amount of TWO HUNDRED SIXTY -NINE THOUSAND EIGHT HUNDRED NINETY -SIX DOLLARS ($269,896) to pay said principal and interest on said promissory note and said funds shall be separately designated for the payment of principal and interest due as heretofore specified when the above indebtedness is due. NOW, THEREFORE BE IT RESOLVED BY TEE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the Findings as hereinabove set forth. SECTION 2: There shall be abated for the levy of taxes for the tax year 2011 for taxes which are collected in 2012 in the amount of TWO HUNDRED SIXTY -NINE THOUSAND EIGHT HUNDRED NINETY -SIX DOLLARS (5269,896) leaving the net property tax levy with respect to Ordinance 98 -41 ZERO (SO), for said tax year as provided in an ordinance entitled: ORDINANCE 98 -41 AN ORDINANCE PROVIDING FOR THE ISSUANCE OF 535165,000 GENERAL OBLIGATION PROMISSORY NOTE, SERIES 1998A OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL AND INTEREST ON SAID BONDS Adopted by the President and Board of Trustees of the Village on September 29, 1998, certified copy of which was filed with the County Clerk of Cook County, Illinois, on October.".?, 2998, SECTION 3: The Village Treasurer is hereby authorized to set aside and designate those funds necessary to pay said debt service payment as stated above from the Waukegan Road TIF Fund. SECTION 4: The Village Treasurer is hereby directed to file with the County Clerk of Cook County, Illinois, a certified copy of this Resolution. SECTION 5: This Resolution shall be in full force and effect from and after its adoption. PASSED this 12 "' day of December 2011 Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 13'h day of December 2010. APPROVED by me this 12`h day of December 2011. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and PILED in my office this 12th day of December 2011. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cools County, Illinois Legislative Sutu nary Resolution 11 -71 AUTHORIZING THE VILLAGE TO UPDATE AUTHORIZED SIGNATURES ON VILLAGE BANK ACCOUNTS Introduced: December 12, 2011 Synopsis: This resolution will authorize the Village President, Village Administrator Pro Tent and Assistant Finance Director as signatures on various Village bank accounts. Purpose: With the departure of the Village Administrator, various institutions will require the filing of a Village resolution for the new designation of authorized signatories. Background: The Village has a number of bank accounts through which it transacts business and from time -to -time the list of individuals authorized to sign on such accounts must be updated to reflect changes in personnel. With the departure of the Village Administrator, it is necessary to update the authorized signatures on these accounts. Programs, Departments Finance Department. or Groups Affected Fiscal Impact: None. Source of Funds: I None. Workload Impact: The Finance Department will implement this change as part of their normal work activities. Administrator Approval as presented. Recommendation: First Reading: Not required. Special Considerations or None. Requirements: Prepared and Respectfully Submitted by: •fig _ Teresa Hoffin a iston, Corporation Counsel RESOLUTION 11 -71 AUTHORIZING THE VILLAGE TO UPDATE AUTHORIZED SIGNATURES ON VILLAGE BANK ACCOUNTS WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove, Cook County, Illinois maintains its savings, checking and investment accounts at various institutions including: the nib Financial Bank, IMET, Northern Trust, Illinois Funds, and PMS Securities; and WHEREAS, from time -to -time authorized signers on some accounts may change; and WHEREAS, it is necessary and appropriate to update the resolutions on file with the aforementioned institutions to designate those persons who may be authorized as signatories on various Village bank accounts. NOW, THEREFORE, BE IT RESOLVED BY THEPRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, ILLINOIS. SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION Z: The following individuals are authorized signatories, on the various Village bank accounts: Villagc President Daniel J. Staackmann Village Administrator Pro Tern Ryan Horne Assistant Finance Director Remy Navarrete SECTION 3: The Village Clerk is hereby directed to issue a certificate indicating this action has been duly adopted by the Village Board of Trustees. SECTION 4: The Village President, Village Administrator Pro Tern and Assistant Finance Director are hereby authorized to execute all documents and take all steps necessary to effectuate this resolution. SECTION 5: This Resolution shall be in full force and effect from and after its adoption. PASSED this 12"' day of December 2011. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria. Gomberg Grear Marcus Thill Toth APPROVED by me this 12`h day of December 2011. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office This 13'h day of December 2011. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary �- Resolution 11 -73 AUTHORIZING THE APPOINTMENT OF A DELEGATE AND ALTERNATE DELEGATE TO THE Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: ILLINOIS MUNICIPAL RETIREMENT FUND December 12, 2011 To authorize the appointment of a delegate and alternate delegate to the Illinois Municipal Retirement Fund (IMRF). IMRF requires the Village adopt a resolution to designate its representatives to this Agency. The Village is a member of the Illinois Retirement Fund (IMRF). Delegates are needed to represent the Village in IMRF matters. This resolution designates the Assistant Finance Director and Village Administrator Pro Tem as Village representatives. Administration and Finance Department. Not applicable. Not applicable. The management of this fund is performed by the Finance. Department and the Administration Department as part of their normal work activities. Approval as presented. Not required. None. Prepared and Respectfully Submitted by: Teresa Hoff n i s on, Corporation Counsel RESOLUTION 11 -73 AUTHORIZING THE APPOINTMENT OF A DELEGATE AND ALTERNATE DELEGATE TO THE ILLINOIS MUNICIPAL RETIREMENT FUND WHEREAS, the Village of Morton Grove adopted the contract and by -laws of the Illinois Municipal Retirement Fund by ordinance and thereby became a member of said cooperative; and WHEREAS, said contract provides that member units of local government shall, by majority vote of its corporate authorities, select one (I) person to represent that body on the Board of Directors of said Illinois Municipal Retirement Fund. NOW, THEREFORE, BE IT RESOLVED by the Village of Morton Grove, Illinois that Ryan Horne, Village Administrator Pro Tem of the Village of Morton Grove is hereby appointed to represent the Village of Morton Grove on the Board of Directors of said Illinois Municipal Retirement Fund commencing on December 13. 2011. BE IT FURTHER RESOLVED that Remy Navarrete, Assistant Finance Director /Treasurer, of the Village of Morton Grove is hereby selected as the alternative representative to serve if Ryan Home is unable to carry out his aforesaid duties as the representative of the Village of Morton Grove to said Illinois Municipal Retirement Fund. ADOPTED by the Board of Trustees of the Village of Morton Grove, Illinois on this 12`h day of December 2011. PASSED THIS 12°i day of'December 2011. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth Daniel. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this I') "' day of December 2011. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 11 -74 AUTHORIZING THE APPOINTMENT OF DELEGATES TO THE INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: December 12, 2011 This resolution will authorize the continued membership in the Intergovernmental Personnel Benefit Cooperative (IPBC). To continue providing cost effective health and life insurance benefits to Village employees. The Village has been a member of the Intergovernmental Personnel Benefit Cooperative for several years. Delegates are needed to represent the Village in IPBC matters. This resolution designates the Village Administrator Pro Tem and Assistant Finance Director as Village representatives. Administration and Finance Department Not applicable Not applicable The Village Administrator Pro Tern and Assistant Finance Director will implement and administer the procedures already established for the cooperative program during the course of normal daily activities. Approval as presented Not required None Prepared and Respectfully Submitted by: ez Teresa Hoffi an iston, Corporation Counsel RESOLUTION I1 -74 AUTAORIZING THE APPOINTMENT OF DELEGATES TO THE INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the hntergovernmental Personnel Benefit Cooperative (IPBC) is an association of numerous units of local government which administer some or all of the personnel benefit programs offered by its member units for their respective officers and employees; and WHEREAS, the Village of Morton Grove adopted the contract and by -taws of the hntergovernmental Risk Management Agency by ordinance and thereby became a member of said cooperative; and WHEREAS. the Village of Morton Grove as a participating member is authorized to designate persons who shall act as delegates to the IPBC; and NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth, SECTION 2: The Village Administrator Pro Tenn Ryan Horne is hereby designated to act as the Village of Morton Grove's delegate to the IPBC. and the Assistant Finance Director Remy Navarrete is hereby designated as the alternative delegate, and said delegate and alternative delegate are hereby authorized to represent the Village of Morton Grove at various meetings of the Intergovernmental Personnel Benefit Cooperative, SECTION 3: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 1 I"' DAY OF APRIL 2011 Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Gear Marcus Thill Toth APPROVED BY ME THIS 11 "' DAY OF APRIL 2011 Daniel 1. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and PILED in my office This 12 "' DAY OF APRIL 2011 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Leeislative Summary Resolution 11 -75 AUTHORIZING THE APPOINTMENT OF DELEGATES TO THE NORTHWEST MUNICIPAL CONFERENCE Introduced: December 12, 2011 Synopsis: To authorize the appointment of a delegate and alternate delegates to the Northwest Municipal Conference (NWMC). Purpose: NWMC requires the appointment of a delegate and alternate(s) to the NWMC Board. Background: The Village is a member of the Northwest Municipal Conference (NWMC). The Mayor is the delegate and if he is unable to attend and represent the Village in NWMC Board matters, alternate delegates are needed to represent the Village. This resolution designates the Village Administrator Pro Tern and a selected Village Trustee as the alternate delegate(s). Programs, Departments Administration and Legislation Departments. or Groups Affected Fiscal Impact: Not applicable. Source of Funds: Not applicable. Workload Impact: Participation in the NWMC is performed as part of normal work activities. Administrator i Approval as presented. Recommendation: r First Reading: Not required. Special Considerations or None. Requirements: Prepared by and Respectfully Submitted: �� Teresa HofiTn nViiston, Corporation Counsel RESOLUTION 11 -75 AUTHORIZING THE APPOINTMENTS OF DELEGATES TO THE NORTHWEST MUNICIPAL CONFERENCE WHEREAS, the Village of Morton Grove adopted the contract and by -laws of the Northwest Municipal Conference by ordinance and thereby became a member; and WHEREAS, said participation at the monthly Northwest Municipal Conference Board meetings allows for one voting delegate to vote on behalf the municipally which shall be the Mayor. In the absence of Mayor Daniel J. Staackmann, the Village Administrator Pro Tern and/or a designated Village Trustee may east a vote for the municipality. NOW, THEREFORE, BE IT RESOLVED by the Village of Morton Grove, Illinois that Ryan Horne, Village Administrator Pro Tem and Larry Gomberg. Village Trustee ofthe Village of Morton Grove are hereby appointed to represent the Village of Morton Grove on the Board of the Northwest Municipal Conference commencing on December 13, 201 1. BE IT FURTHER RESOLVED that Ryan Horne, Village Administrator Pro Tem, of the Village of Morton Grove and /or Larry Gomberg, Village Trustee are hereby selected as alternative delegates to serve if Mayor Daniel D. Staackmatw is unable to carry out his aforesaid duties as the delegate of the Village of Morton Grove to the Northwest Municipal Conference Board. ADOPTED by the Board of Trustees of the Village of Morton Grove, Illinois on this 12`' day of December 2011. PASSED THIS 12`' day of December 2011, Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth ATTESTED and FILED in my office this 12`" day of December 2011. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Daniel .1. Staaclunann. Village President Vilia,e of Morton Grove Cook County, Illinois Leeislative Summary Resolution 11 -76 — - AUTHORIZING THE EXECUTION OF A CONTRACT WITH DIRECT RESPONSE RESOURCE INC. TO PROVIDE UTILITY BILLING SERVICES Introduced: December 12, 2011 Synopsis: This resolution will authorize staff to finalize a contract for utility billing services with Direct Response Resource. Inc fur a three (3) year period from the first mailing date, currently estimated to be February I, 2012, based on the terms of the proposal submitted for consideration. Purpose: ro provide utility customers with the hishest quality service at the most reasonable cost. Background: Since 2001, the Village has used an outside party for the compilation, validation and I delivery of residential and conttnercial utility invoices for water and sewer usage. This has provided a cost effective means ofauditing the billing data and outsourcing the preparation and mailing. Requests for proposals resulted in the receipt of three (3) qualified service agreements being submitted for consideration. Staff determined Direct Response Resource, Inc was best able to meet the objective of quality service, reasonable cost and appropriate customer communication. Programs, Departments Finance Department or Groups Affected Fiscal Impact: A cost of $7,200 per year for a three year period expected to begin February 1, 2012. If the Village modifies the current invoicing schedule to monthly billing, there will he an additional 52,400 resulting is a total per year cost of $9.600. Source of Funds: Enterprise Fund — Administration and Overhead, account no. 405035 - 552110 Workload Impact: ( The Finance Department will implement and oversee this service agreement 1 contract as part of its normal workload. Administrator Approval as presented. Recommendation: First Reading: Not Required Special Considerations or None Requirements: Respectfully Prepared and Submitted by: fa.� /Ryan .P. orne, Finance Director Reviewed by: Teresa Hoffinan Liston, Corporation Counsel RESOLUTIOIN 11 -76 AUTHORIZATION TO EXECUTE A CONTRACT WITH DIRECT R,ES13ONSE RESOURCE TO PROVIDE UTILITV BILLING SERVICES WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule government under the provision of Article 7 of the 1970 Constitution of the State of Illinois. can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, since 2001, the Village has used third party vendors for the delivery of residential and commercial water billing services; and WHEREAS, the Village has found the use of a third party service has provided for a more cost effective means of processing, preparing and disseminating the Village's invoices for water service, sewer service, and solid waste collections; and WHEREAS, the Village's current contract with its current service provider has expired; and WHEREAS, a qualifications based selection process was implemented wherein the Village solicited proposals from three (3) firms. and subsequently received pricing on those proposals that would indicate the total annual cost, excluding postage, to be: and Dataprose, Inc, $ 7.500 Direct Response $ 7,200 Third Millennium Associates, Inc $10,920 WHEREAS, the proposals were evaluated, with consideration given for overall quality, total costs, and customer service levels: and WHEREAS, staff has investigated the qualifications of each vendor and each were deemed qualified and had the capability of integrating their services with the Village "s financial software: and WHEREAS, Village staff has negotiated terms for a contract with Direct Response, Inc. as outlined in their proposal dated November 2, 2011. at a flat amount of $600 per month at the current bi- monthly cycle for a total estimated annual cost of S7.200,00 plus postage; and WHEREAS, the Village is considering modifying the billing cycle from the current bi- monthly schedule to monthly billing in order to reduce the financial burden to customers, and staff reasonably expects this change to result in an additional flat amount of $200 per month: and WHERERAS, funds have been budgeted for in the 2012 Budget, Enterprise Fund under Administration and Overhead (405035 - 552110) in the amount of $15,000 for water billing services. NOW, THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION I : The Corporate Authorities do hereby incorporate the foregoing whereas clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village Administrator and /or his designee is hereby authorized to negotiate and execute a contractual agreement with Direct Response Resource, Inc. for outsourced billing services pursuant to terms and conditions consistent with their proposal dated November 2, 2011. SECTION 3: The Village Administrator and /or his designee is hereby authorized to take all steps necessary to complete and implement said agreement. SECTION 4: This resolution shall be in full force and effect upon its passage and approval. PASSED this 12 "' day of December 2011. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED BY ME THIS 13`" day of December 2011. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this 13th day o"December 2011. Tony S. Kalogeralos, Village Clerk Village of Morton Grove Cook County, Illinois LeLyislative Suenmary Resolution 11 -77 AUTHORIZING THE EXECUTION OF A CONTRACT WITH SIKICH, LLP TO PERFORM AUDITING SERVICES Introduced: 1 December 12, 2011 Synopsis: This resolution will authorize staff to finalize a contract for auditing services based on the terms of the proposal submitted by Sikich. LLP on November 4, 1-011. Auditing services will be provided for the Village of Morton Grove and the Morton Grove Public Library, which is a component unit of tile Village. Purpose: State law and sound public financial accounting practices requires the Village to perform an audit of its financial statements on an annual basis. Background: The Village initiated a qualifications based selection process for auditing services and received three (3) proposals. The proposals were reviewed and evaluated by Village staff and two Trustees, and two (2) proposals were deemed to provide an acceptable scope of services that met the Village's needs. Sikich, LLP was found to be the preferred auditing firm to validate the integrity of the Village's financial statements. Sikich, LLP's proposal is for auditing services for a four year period beginning.lanuary I, 201 1 through December 31, 2014. Programs, Departments Primarily the Finance Department, however it is reasonably expected audit testing or Groups Affected will include other areas and processes. Fiscal Impact: A total four year cost of $152,325 of which $137,535 represents the Village's share and $14,750 represents the amount to be paid directly by the Library. Source of Funds: Amounts will be budgeted for fiscal years 2012, 2013, 2014 and 2015 from the General Fund A/C 4 022012- 5521 10, Water Fund A/C 4 405035-552 1 10 and fiom I an account designated by the Morton Grove Public Library for its respective share o f costs. Workload Impact: The Finance and Administrative Departments will provide unfettered access to any and all records, financial or otherwise, selected for testing, review and /orvalidation. Administrator Approval as presented. Recommendation: First Reading: Not Required Special Considerations or None Requirements: Respectfully prepared and submitted r` by:_E Ryan .. Horne.. 6 in<nce Director Treasurer Reviewed by: Teresa Hoffman Liston, Corporation Counsel RESOLUTION 11 -77 AUTHORIZING THE EXECUTION OF A CONTRACT WITH SIKICH, LLP TO PERFORM AUDITING SERVICES WHEREAS, the Village of Morton Grove (Village), located in Cook County, tlinois, is a home rule government under the provision of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs. including but not limited to the power to tax and incur debt; and WHEREAS, the Village's financials are currently in good order having received the Certificate of Achievement in Financial Reporting for the past twenty years; and WHEREAS, the Village is required by State Statute to have an audit of its financial statements annually; and WHEREAS, a qualifications based selection process was implemented wherein the Village solicited proposals /bids from ten (10) firms, and subsequently received three (3) proposals, of which two (2) provided a scope of services that met the Village's needs and expectations; and WHEREAS, an analysis of the proposals has resulted in the following total costs for the proposed four (4) year contract, including direct costs to the Village's component unit, the Morton Grove Public Library: , and Sikich LLP $ 152.325 Wolf & Company LLP $151.100 WHEREAS, these proposals were evaluated, and reviewed by a committee consisting of staff and two Village Trustees; and WHEREAS, this committee has recommended the Vihagc select Sikich, LLP, based on the quality of their proposal and previous audit services provided to the Village; and WHEREAS, the current audit team for Sikich, LL,P has assured the Board of Trustees of their commitment to provide a management letter which will clearly communicate all deficiencies, material weaknesses and any areas that may assist staff in improving financial integrity, process efficiency, and the Villages quality ofservice; and WHEREAS. the current audit team for Sikich. LLP has affirmed that while they may work closely with staff, ultimately they wort: for and at the direction of elected officials, inclusive of the Village Mayor and Board of Trustees; and WHEREAS. the Village President and Board of Trustees deems it to be in the best interest of the Village to obtain auditing services from Sikich, LLP for a four year period beginning for the fiscal year ending December 31, 2011, through the fiscal year ending December 31, 2014. NOW, THEREFORE BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY. ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing whereas clauses into this Resolution as though full } / set forth therein thereby malting the findings as hereinabove set forth. SECTION 2: The Village Administrator and /or his designee is hereby authorized to negotiate and execute a contractual aln-eement with Sikich. LLP for auditing services pursuant to terms and conditions consistent with their proposal dated November 4, 2011. SECTION 3: The Village Administrator and Finance Director /Treasurer are hereby authorized to take all steps necessary to implement such contract. SECTION 4: This resolution shall be in full force and effect upon it passage and approval. PASSED THIS 12th day of December 2011 Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 12`' day of December 201 i . Daniel J. Staackmann, Village President Village of Morton Grove Cook County. Illinois APPROVED and FILED in my office this li °i day of December 2011. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois