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HomeMy WebLinkAbout2009-10-12 Minutes1 &II. CALL TO ORDER /PLEDGE OF ALLEGIANCE Village President Daniel J. Staackmann called the meeting to order at 7:02 p.m. After leading the assemblage in the Pledge of Allegiance, he directed the Village Clerk to call the roll. III. ROLL CALL Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill and Maria Toth. IV. APPROVAL OF MINUTES Regarding the minutes of the September 14, 2009, special meeting, Trustee Marcus moved, seconded by Trustee Toth, to approve the minutes as presented. There was no discussion. Motion passed unanimously via voice vote. Regarding the minutes of the September 14, 2009, regular meeting, Trustee DiMaria moved, seconded by Trustee Thill, to accept the minutes as presented. Trustee Gomberg noted there was an error under "Other Business", wherein it states Mayor Staackmann announced the upcoming Memorial Day Parade. Trustee Gomberg believed it was the Veterans' Day Pa- rade which would be held from 1:00 pm to 3:00 pm on Sunday, November 8, 2009. There being no additional changes or concerns the Motion passed unanimously via voice vote. Regarding the minutes of the September 23, 2009, special meeting, Trustee DiMaria moved, seconded by Trustee Thill, to approve the minutes as presented. There was no discussion. Motion passed unanimously via voice vote. Regarding the minutes of the September 30, 2009, special meeting, Trustee DiMaria moved, seconded by Trustee Marcus, to approve the minutes as presented. There was no discussion. Motion passed unanimously via voice vote. V. PUBLIC HEARINGS VI. SPECIAL REPORTS a. Mayor Staackmann swore in the new Police Commanders Robert Zielinski and Paul Yaras. Both Commanders where honored by the Village Board as well as Police Chief Erickson. It was noted both Commanders have been with the force for at least ten years and continue to be a credit to the department and the Village. b. Mike Simkins, Fire and Police Commission Chairperson, swore in the newly hired po- lice officers, Michael Johanson, Michael Jensen, and Dennis Johnson. Mr. Simkins noted all three officers joined the force on September 21, 2009 and are at the Police Academy. Mr. Johanson is a Morton Grove resident and has a degree in Criminal Jus- tice, Mr. Jensen is from Springfield and also has a degree in Criminal Justice. Mr. Johnson is from Wooddale and is currently working on his degree in Criminal Justice. All three officers were congratulated by the Board and welcomed to the Village. C. Mayor Staackmann and Village Administrator Joseph F. Wade presented the Em- ployee Anniversary Awards for the third quarter. They were as follows: Nathan Akemann, Fire Department 10 years of service Richard Baker, Police Department 15 years of service John Bencivenga, Public Works Department 20 years of service Andy DeMonte, Public Works Department 40 years of service Teofilo Padrid, Family and Senior Services 10 years of service Rick Pryor, Fire Department 10 years of service Charles Roberts, Police Department 25 years of service Thomas Schultz, Police Department 45 years of service Sinnathurai Sivarajan, Family and Senior Services 10 years of service All the employees present were congratulated for their committed service to the Vil- lage. Mayor Staackmann expressed his appreciation and pride over the longevity and dedication of all the Village's employees. d. Plan Commission Case PC 09 -01 Reauestina a Special Use Permit for a Planned Unit Development at the address commonly known as 8340 Concord Drive was presented by Plan Commission Chairperson Ron Farkas. Chairperson Farkas noted the appli- cant, Neri Companies, wishes to construct 33 town homes in lieu of the 75 unit con- dominium building originally scheduled for this site as noted in the original Planned Unit Development (PUD) granted by Ordinance 04 -26. This parcel is the old Schwarz Paper Company site. He noted the original plan raised some concerns for staff; how- ever, this current proposal alleviates those concerns. The main reason for the change to townhomes is due to the soft housing market. Mr. Farkas stated there would be no drainage impact and any additional storm water detention would be handled in over- sized underground pipe. This new plan shows 33 town homes in six buildings and the footprint of the town homes was actually less than the original footprint. Seventeen additional parking spaces are also being created with this new plan. There is also ade- quate access for emergency vehicles which had also been a concern. The Plan Commission unanimously approved this special use, subject to fifteen conditions ex- pressed in the report which included denser landscaping be placed on the western property line to delineate this development from the existing development. Trustee Marcus moved to accept the report of the Plan Commission. The motion was seconded by Trustee Thill, Trustee Gomberg asked whether all parties found the landscaping barrier acceptable? Chairperson Farkas stated they would prefer a fence but the commission felt that once the development was built the landscaping would be more attractive and would elimi- nate any current problems different resident groups were having. VII. VIII. IX. There being no additional questions or concerns, Mayor Staackmann called for the vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg acre Tr. Grear ave Tr. Marcus aye Tr. Thill aye Tr. Toth aye RESIDENTS' COMMENTS (Agenda Items Only) ?[i7►1 PRESIDENT'S REPORT a. Mayor Staackmann presented and sought concurrence with the following board /commission appointments: Glenn Hacker to the Police Pension Fund, for a two year term. Trustee DiMaria moved to concur with the appointment, seconded by Trustee Grear. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus acre Tr. Thill aye Tr. Toth acre Barbara Novick to the Advisory Commission on Aging for a three year term. Trustee Gomberg moved to concur with the appointment, seconded by Trustee Toth_ Motion passed: 6 ayes, 0 nays. Tr. DiMaria acre Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye Mayor Staackmann wished Terri Cousar get well and wished her a swift recovery. CLERK'S REPORT a. Clerk Kalogerakos asked for a motion to approve the executive session minutes for October 8, 2007 November 24, 2008 June 8, 2009 October 15, 2007 December 16, 2008 July 13, 2009 pre- meeting October 22, 2007 January 6, 2009 July 13, 2009 post- meeting December 10, 2007 January 26, 2009 July 15, 2009 September 22, 2008 March 3, 2009 July 27, 2009 November 10, 2008 March 23, 2009 August 10, 2009 May 11, 2009 Trustee DiMaria moved to concur with the appointments, seconded by Trustee Mar- cus. Motion passed: 6 ayes, 0 nays. Tr. DiMaria acre Tr. Gomberg acre Tr. Grear aye Tr. Marcus aae Tr. Thill aye Tr. Toth aye 3 X. a b. Clerk Kaiogerakos then asked for a motion to release executive session minutes for: March 10, 1997 February 14, 2000 February 14, 2005 May 12, 1997 February 28, 2000 April 23, 2007 July 15, 1997 August 14, 2000 October 15, 2007 December 8, 1997 November 6, 2003 December 10, 2007 November 15, 1999 November 8, 2003 September 22, 2008 November 22, 1999 November 22, 2004 Trustee Toth moved to concur with the appointments, seconded by Trustee Thill. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear ave Tr. Marcus aye Tr. Thill aye Tr. Toth aye C. Clerk Kalogerakos then asked for a motion to destroy executive session recordings of approved minutes of meetings occurring more than eighteen months ago (before March 26, 2007) which is authorized by the Open Meeting Act. aye 4 U Trustee Thill moved to concur with the appointments, seconded by Trustee Toth. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria ave Tr. Marcus aye Village Administrator Tr. Gomberg aye Tr. Thill aye STAFF REPORTS Tr. Grear ave Tr. Toth aye Mr. Wade announced the next Budget Workshop was scheduled for 7:00 pm on Wednesday, October 21, 2009. Draft budget proposals will continue which will include special funds and revenues. Corporation Counsel Corporation Counsel had no formal report. REPORTS BY TRUSTEES Trustee DiMaria 1) Trustee DiMaria presented Resolution 09 -55, Authorizing the Village to Ac- quire Property Commonly Known as the Woodlands Triangle. Trustee DiMaria stated a contract was negotiated for a purchase price of $250,000 and the closing will occur on or before December 31, 2009. Funds for this purchase come from the Le- high /Ferris TIF Fund and Corporation Counsel will handle the closing as part of her normal workload. There was no discussion. Trustee DiMaria moved, seconded by Trustee Thill, to approve Resolution 09 -55. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg acre Tr. Grear acre Tr. Marcus ave Tr. Thill aye Tr. Toth aye 0 Minutes of October 12, 2009 Board Meeting 2) Trustee DiMaria presented Resolution 09 -58 authorizing the Execution of a Contract with McDonough Associates, Inc. for the Dempster Street Roadway Im- provements. Roadway and water main improvements are scheduled for Dempster Street in 2010. Daily observation and documentation of construction activities requires the use of an engineering consultant. McDonough was chosen through a qualification - based selection process. The scope of this project is estimated at $543,354.24. The State of Illinois will reimburse 80% of that amount. This document, once approved, will fulfill the State's requirement to have a construction engineering consultant in place three months before the letting of the project. It is anticipated there will be a January 2010 letting. There was no discussion. Trustee DiMaria moved, seconded by Trustee Toth, to approve Resolution 09 -58. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Marcus acre b. Trustee Gomberg Tr. Gomberg aye Tr. Grear ave Tr. Thill aye Tr. Toth aavee 1) Trustee Gomberg presented Ordinance 09 -16, Amending Various Municipal Code Sections Pertaining to Fines and Fees Including 1 -4 -2, 1-4-311-5-41 4 -12L- 149 4- 17G -73 7 -10 -65 8 -3 -39 8 -9 -71 12- 14 -16, and 12 -16 -6, for its second reading. Last year the Village adopted a fine ordinance which was a comprehensive assemblage of the Village's fines and fees. In order to ensure the accurate and appropriate utilization of this legislation, there are a few minor amendments which will help clarify and update certain provisions to keep them relevant. Trustee Gomberg felt it important Chapter 7- 10-6 be highlighted because it was written to alleviate concerns some residents were having. There being no additional comments or discussion, Trustee Gomberg moved, sec- onded by Trustee Grear, to approve Ordinance 09 -16. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill acre Tr. Toth aye 2) Trustee Gomberg presented Ordinance 09 -20, Amending Title 1, Chapter 8, Section 11 and 12 Entitled "Code of Ethics" and "Code of Ethical Conduct" in the Village for its first reading. This ordinance addresses prohibition of Village offi- cials from being financially interested in Village contract work or business, political ac- tivity during compensated time, acceptance of gifts, or economic benefit, maintenance of confidential information and other considerations. This ordinance also incorporates the Gift Ban Act. This ordinance will appear for its second reading on the October 26, 2009, Agenda. Trustee Gomberg reported the next Condominium Association would be held at 7:00 pm on October 28, 2009, here at Village Hall. He also noted the Community Relations Commission is sponsoring a "Most Memorable Morton Grove Moments" book. The deadline for memorable submittals will be December 31, 2009. Minutes of October 12, 2009 Board Meeting) c. Trustee Grear - 1) Trustee Grear presented Ordinance 09 -19, Amending Title 9, Chapter 2, Section 2 of the Village Municipal Code Entitled "Automatic Fire Extinguish- ment" for its second reading. This document will strengthen the procedures for regu- lating fire sprinkling systems, and associated equipment and devices in places of pub- lic assembly including institutional and educational facilities. There was no discussion. Trustee Grear moved, seconded by Trustee Toth, to approve Ordinance 09 -19. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill ave Tr. Toth aye 2) Trustee Grear presented Resolution 09 -57, Authorizing the Execution of an Intergovernmental Agreement for the Purchase of a Wireless Fire Alarm Net- work. This intergovernmental agreement which forms MABAS Division 3 Radio Alarm Network with Niles, Skokie, Lincolnwood, Wilmette, Prospect Heights FPD, and North Main FPD provides centralized monitoring of wireless radio fire alarms from area busi- nesses. This agreement will eliminate a third party lease and will be more cost effec- tive for the Village and will not require any up front costs. The Village is anticipated to receive approximately $4,200 per month for the next five years with an increase in that amount once the equipment is paid for. There was no discussion. Trustee Grear moved, seconded by Trustee Thill, to approve Resolution 09 -57. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aae Tr. Toth aye Trustee Marcus 1) Trustee Marcus presented Ordinance 09 -17, Amending Title 5, Chapter 1, of the Municipal Code entitled "Traffic Administration and Enforcement" for its sec- ond reading. This ordinance will clarify current procedures for ordering the immobiliza- tion of vehicles, and administrative towing and impoundment. The impact of this ordi- nance could vary depending on the amount of vehicles impounded, towed, or immobi- lized and as a result ultimately prosecuted. There was no discussion. Trustee Marcus moved, seconded by Trustee Thill, to approve Ordinance 09 -17. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye 2) Trustee Marcus presented Ordinance 09 -18 Amending Title 5, Chapter 5, Section 16 of the Municipal Code Entitled "Railroad Crossing Regulations" for its second reading. This ordinance will insure this chapter remains consistent with current procedures and up -to -date with Illinois law. Fines will now be imposed per Title 1, Chapter 4 of the Municipal Code and provide a minimum fine for a violation of this type of $250. It is hoped these fines will not be needed and people will be more careful when crossing the tracks. It was noted safety is one of the Village's highest priorities. Minutes of October 12, 2009 Board Meeting. There was no discussion Trustee Marcus moved, seconded by Trustee Thill, to approve Ordinance 09 -18. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg acre Tr. Grear acre Tr. Marcus aye Tr. Thill acre Tr. Toth acre Trustee Marcus congratulated the newly sworn -in Police Commanders and Police Offi- cers and wished them all success in their new positions. Trustee Marcus also re- minded everyone of the Chamber of Commerce's upcoming Fish Boil which will be held at the Civic Center on Friday, October 16, 2009. If anyone is interested in attend- ing they should contact the Chamber for tickets and additional details. e. Trustee Thill 1) Trustee Thill presented Ordinance 09 -21 Amending Title 5, Chapter 8, Sec- tion 7 Entitled "Load Restrictions Weight Limits ", and Title 5, Chapter 13H, Sec- tion 1 Formally entitled "Streets with Load Limits" now Entitled "Truck Routes" of the Municipal Code of the Village to Modify Restrictions on Heavy Vehicles on Village Streets for a second reading. This ordinance will remove several streets from designated truck routes so trucks over eight tons with a license plate designation of "H" or higher will no longer be able to use these local streets but be routed to use arterial routes. There was no discussion. Trustee Thill moved, seconded by Trustee Marcus, to approve Ordinance 09 -21. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear acre Tr. Marcus aye Tr. Thill aye Tr. Toth aye 2) Trustee Thill presented Ordinance 09 -25, Amending Title 5, Chapter 13, Ar- ticle M, Section 1 Entitled "Parking Zones for Buses" of the Municipal Code for its first reading. This ordinance replaces Ordinance 92 -41 which established a parking zone for businesses on the west side of Gross Point Road near the main entrance of Edison School. The current restrictive hours have been determined by the Traffic Safety Commission not to be sufficient to insure unhindered access for loading dis- abled students. The proposed change would amend the current ordinance to allow for a time change from the original 3:00 pm - 4:00 pm to 2:30 pm — 3:30 pm. This time period coincides more closely with the dismissal time for loading disabled students. The second reading of the ordinance will be October 26, 2009. 3) Trustee Thill presented Resolution 09 -56, Authorizing the Execution of a Contract with Schroeder Asphalt Services, Inc. for the 2009 Street Patching Pro- gram. Schroeder Asphalt Services was determined to be the lowest qualified bidder at $59,000. Since this is a unit price contract, this amount could vary depending on the actual amount of work performed. Trustee Thill moved, seconded by Trustee Toth, to approve Resolution 09 -56. Mr. DeMonte was asked what streets would be involved? Mr. DeMonte stated this Minutes of October 12, 2009 Board Meeting . contract was intended to patch small areas and he did not have on hand exactly where this work would be performed. There being no additional questions, Mayor Staack- - mann called for the vote. Motion passed: 6 ayes, 0 nays. Marcus Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye Trustee Thill stated he received a report from the Solid Waste Agency of Northern Cook County (SWANCC) and the Village has been receiving increased bills due to garbage overages. He encouraged residents to recycle and reduce the garbage ton- nage. He also encouraged neighbors to talk to each other and promote the impor- tance of recycling. Trustee Thill also asked residents to leave six inches been their leaf piles that are moved into the street and the curb. He stated this will help with the flow of water when it rains and not pull the leaves into the sewer system. Trustee Toth 1) Trustee Toth presented Ordinance 09 -23, Granting an Amendment to the Special Use in the Village for the Property Located at 8340 Concord Drive to Construct 33 Townhomes in Lieu of a 75 Unit Condominium Building, for a first reading. This Planned Unit Development will allow for a 33 unit town home develop- ment in lieu of the original condominium building as previously discussed in Plan Commission Case PC09 -01. This ordinance will appear for its second reading on the October 26, 2009, Agenda. 2) Trustee Toth presented Ordinance 09 -24, Amending Title 2, Chapters 1 through 8 entitled "Boards and Commissions ", for a first reading. Miscellaneous text amendments have been made to these various chapters to update and clarify the Municipal Code relative to the various boards and commissions in the Village. She stated it also helps to unify and clarify the Boards' and Commissions' powers and du- ties. This ordinance will appear for its second reading on the October 26, 2009, Agenda. Trustee Toth thanked everyone who attended the St. Martha Octoberfest. She stated it was a great success and October 2, 2010, has already been set for next year. She hoped everyone will mark their calendars and attend next year. Xll. OTHER BUSINESS NONE X111. WARRANTS Trustee Gomberg presented the Warrant Register for September 28, 2009, in the amount of $274,226.04. He moved to accept the Warrants, seconded by Trustee Thill. Trustee Thill then questioned several items on the warrant list which were answered by various Department Directors. There being no additional questions, Mayor Staackmann called for the vote. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye Trustee Gomberg then presented the Warrant Register for October 12, 2009, in the amount of $448,290.52. He moved to accept the Warrants, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus acre Tr. Thill acre Tr. Toth aye XIV. RESIDENTS' COMMENTS I10[9l01l� XV& ADJOURNMENT/EXECUTIVE SESSION XVI. There being no further business, Trustee Gomberg moved to adjourn the Regular Board Meeting, seconded by Trustee Grear. The motion passed unanimously via voice vote. The Board Meeting adjourned at 8:08 pm. PASSED this 26" day of October 2009. Trustee DiMaria Trustee Gomberg Trustee Grear 7 Trustee Marcus Trustee Tt Trustee Tooth day of October 2009. DIN'niel St2(aAA'nn, Village President Board f Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 27th day of October 2009. Tony S. Kalog�jak , Village Clerk Village of Morfion rove, Cook County, Illinois Minutes by Susan Lattanzi 0