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HomeMy WebLinkAbout2009-07-27 AgendaVILLAGE OF MORTON GROVE MEETING OF THE BOARD OF TRUSTEES TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER 1. Call to Order 2. Pledge of Allegiance 3. Roll Call M 5 6 7 8 9. 10. Approval of Minutes — Public Hearings Special Reports July 27, 2009 Meeting 7:00 pm Special Meeting — July 1.3, 2009 — Regular Meeting — July 13, 2009 Special Meeting — July 15, 2009 Resident's Comments (agenda items only) President's Report — Administration, Northwest Municipal Conference, Council ofMayors, TIF Committee, Capital Projects, Real Estate Committee a. Appointment and Swearing in of New Police Chief Clerk's Report — Legal, Cable and Telecommunications Commission Staff Reports a. Village Administrator 1) Reminder of Village Financial Condition and Auditor's Report Workshop to be held at 7:00 pm on July 28, 2009, at the Richard T. Flickinger Municipal Center 2) Report Regarding Solid Waste and Recycling Contract 3) Miscellaneous Reports and Updates b. Corporation Counsel 11. Reports by Trustees a. Trustee DiMaria — Community and Economic Development Department, Waukegan Road TIF Review, Comprehensive Plan, Real Estate Committee, Lehigh/Ferris TIF Review, Economic Development, Dempster Street Corridor Plan (Trustee Thill) 1) Resolution 09 -33 (Introduced June 22, 2009) (Tabled June 22, 2009) Ratifying and Authorizing an Execution of a Change Order to the Professional Services Agreement with McDonough Associates for Engineering and Design Services for the Lehigh/Ferris Tax Increment Financing (TIF) Redevelopment Project Area 2) Resolution 09 -40 (Introduced July 27, 2009) Ratifying and Authorizing a Modification to the Contractual Agreement with S. B. Friedman and Company for Development Consulting Services for the Lehigh/Ferris Tax Increment Financing (TIF) Redevelopment Project Area b. Trustee Gomberg — Finance Department, Community Relations Commission, Finance Advisory Commission, Northwest Municipal Conference, Condominium Association (Trustee Toth) o Trustee Grear — Fire Department, Emergency Management Agency, RED Center, NIPST,4, Police and Fire Commission ('Trustee DiMaria) d. Trustee Marcus — Family and Senior Services Department, Police Department, Environmental Health, Police and Fire Commission, IT Communications, Chamber of Commerce (Trustee Gomberg) 1) Resolution 09-41 (Introduced July 27, 2009) Authorizing the Purchase of Panasonic CF -30 Toughbook Laptops through the Illinois State Bid Program, Contract ACMS8291640 e, Trustee Thill — Public Works, Capital Projects, Traffic Safety Commission, Natural Resource Commission, Solid Waste Agency of Northern Cook County, Advisory Commission on Aging (Trustee Marcus) 1) Resolution 09 -42 (Introduced July 27, 2009) Authorizing Bid Award and Execution of a Contract with Arrow Road Construction Company for the 2009 Street Improvement Program 2) Resolution 09 -43 (Introduced July 27, 2009) Authorizing Bid Award and Execution of a Contract with North Suburban Asphalt Maintenance, Inc. for the 2009 Cracksealing Program 3) Resolution 09 -44 (Introduced July 27, 2009) Authorizing the Execution of a Contract with Visu -Sewer of Illinois, LLC. For the 2009 Sewer Lining Program 11. Reports by Trustees (continued) e. Trustee Thill (continued) 4) Ordinance 09 -12 (Introduced July 27, 2009) Amending the Municipal Code to Restrict Parking on Crain Street between Marmora and Menard within the Village Trustee Toth — Building Department, Appearance Commission, Capital Projects, Plan Commission/Zoning Board ofAppeals (Trustee Great) I) Ordinance 09 -13 (Introduced July 13, 2009) Amending Title 8, Chapter 3 Entitled "Plants and Weeds" of the Municipal Code of the Village 2) Ordinance 09 -14 (Introduced July 27, 2009) Granting an Additional Amendment to the Special Use Permit for the Properly Located at 8710 Ferris and 8701 Lincoln for a Planned Unit Development in the Village 12. Other Business 13. Presentation of Warrants - $530,745.00 14. Resident's Comments 15, Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate 16, Adjournment -To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe andlor participate in this meeting, or who have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (8471470 -5220) promptly to allow the Village to make reasonable accommodations. MINUTES OF THE JULY 13, 2009, SPECIAL MEETING OF THE BOAR'S OF TRUSTEES RICHARD T. FLICKINGi--K MUNICIPAL CENTER 6101 CAPULINA .AVENUE MORTON GROVE ILLINOIS 60053 Pursuant to proper notice in accordance with the Open "' - :.-pings Act, the Special Meeting was called to order at 6:30 pm by Mayor Daniel J. Staackmann w'r c:i the assemblage in the Pledge of Allegiance. Clerk Kalogerakos called the roll. In atter, � e were: Elected Officials Village Staff: Also Present: President Daniel Staackmz Trustees Dan DiMaria, Larry Gomberg, William Great, Sheldon M!, as, John Thill, and Maria Toth, and Village Clerk Tony Kalogerakos Village Administrator Joseph F. Wade, and Corporation Counsel Teresa Hoffman Liston No guests were present Corporation Counsel stated the special meeting had been requested to discuss pending litigation and it was appropriate to adjourn to Executive Session to discuss this further. Trustee DiMaria moved to adjourn to Executive Session to discuss pending litigation. The motion was seconded by Trustee Marcus and approved unanimously pursuant to a voice vote at 6:32 pm. At the close of Executive Session, Trustee Marcus moved to adjourn the special meeting. The motion was seconded by Trustee Toth and approved unanimously pursuant to a voice vote at 6:59 pm. Minutes by: Tony S. Kalogerakos Special meeting minutes.07 -13 -09 I &II IV u VI CALL TO ORDER(PLEDGE OF ALLEGIANCE Village President Daniel J. Staackmann called the meeting to order at 7:00 p.m. After leading the assemblage in the Pledge of Allegiance, he directed the Village Clerk to call the roll. ROLL CALL Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth APPROVAL OF MINUTES Regarding the minutes of the June 22, 2009, regular meeting, Trustee Thill moved, seconded by Trustee Toth, to accept the minutes as presented. There was no discussion. Motion passed unanimously via voice vote. PUBLIC HEARINGS NAM SPECIAL REPORTS a. Mayor Staackmann and Village Administrator Joseph F. Wade presented the Em- ployee Anniversary Awards for the following recipients: Brian Fennelly Jan Sheehan Robert Zielinski Thomas Cochrane Charlene McKenna Robert Connelly Marc Mann Kenneth Steffens Mark Erickson Tim McCloskey Ann Berrafato Richard Callaghan Robert Hohs Joe Paczosa Police Department Finance Department Police Department Public Works Department Public Works Department Building Department Public Works Department Fire Department Police Department Police Department Police Department Police Department Fire Department Fire Department 10 years of service 10 years of service 10 years of service 15 years of service 15 years of service 20 years of service 20 years of service 20 years of service 25 years of service 25 years of service 30 years of service 30 years of service 30 years of service 30 years of service All the employees present were congratulated for their dedicated service to the Village. Mayor Staackmann expressed his appreciation and pride over the longevity and dedi- cation of all Village employees. VII VIII. IX. Minutes of July 13, 2009 Board. Meeting RESIDENTS' COMMENTS (Agenda Items Only) There were no resident comments concerning Agenda items. PRESIDENT'S REPORT a. Mayor Staackmann presented a proclamation proclaiming July 2009 as Elder Abuse Awareness Month. Mayor Staackmann presented and sought concurrence for the following board /com- mission appointments: Steven Blonz to the Plan Commission and Zoning Board of Appeals Erik Swanson to the Community Relations Commission George Karagozian to the Traffic Safety Commission Trustee DiMaria moved to concur with the appointments, seconded by Trustee Thill. The motion passed unanimously via voice vote. Mayor Staackmann thanked everyone for sending in resumes to be members of the various boards and commissions. He will keep all resumes on file and refer to them when openings become available. Mayor Staackmann stated Public Works Mechanic Tom Belmont passed away sud- denly. He felt this was a great loss to the department and thanked everyone for step- ping up to fill the void Tom has left. Mayor Staackmann was extremely pleased with the Morton Grove Days event this year. He stated the rain did not dampen the parade and the fireworks were the "best ever ". He thanked everyone for their help during this three day event. He also per- sonally thanked Georgianne Brunner for her extraordinary efforts during this event. Mayor Staackmann wanted everyone to know the Village is diligently working on prop- erty maintenance issues. Many citations have been written and he stated the Village is doing the best it can to keep properties maintained. He invited anyone having any questions or concerns regarding various properties in the Village to either contact the Building Department or his office directly. CLERK'S REPORT Clerk Kalogerakos had no formal report. X. STAFF REPORTS a. Village Administrator Mr. Wade announced a workshop would be he lage Hall, concerning the Lehigh /Ferris TIF are workshop would be held at 7:00 pm on July 28, state of the Village's financial condition and the port. b. Corporation Counsel Corporation Counsel had no formal report. I at 6:30 pm on July 15, 2009, at Vil- He also announced an additional 2009, at Village Hall, concerning the presentation of this year's auditor's re- XI. REPORTS BY TRUSTEES Trustee DiMaria Minutes of July 13; 2009 Board Meeting 1) Trustee DiMaria presented Resolution 09 -29, Authorizing the Village to Ac- quire Property Commonly Known as 8550 Ferris Avenue. This resolution allows the Vil- lage to purchase this parcel which will be land banked with other properties the Village cur- rently owns for $185,000. The closing will be on or before August 31, 2009. Trustee DiMaria stated the Village is selectively gathering properties in hopes of furthering future development in the Lehigh /Ferris TIF area. Trustee DiMaria moved to approve Ordinance 09 -29. Trustee Thill seconded the motion. Trustee Marcus stated the Village is working to expand business opportunities in the Village. It has been working to put together parcels to bring businesses in, which in turn will bring revenue. He is optimistic for the future of our fine Village. The roll call was then called. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill afire Tr. Toth aye b. Trustee Gomberg Trustee Gomberg had no formal report. He however congratulated all the employees who celebrated their anniversaries with the Village. He also wished the new Board /Commis- sion members good luck on their new appointments. Trustee Gomberg stated he had a great time at the Morton Grove Days festival this year and is looking forward to next year. C. Trustee Grear Trustee Grear had no formal report. Trustee Marcus Trustee Marcus had no formal report. He did state he was on the reviewing stand dur- ing the Morton Grove Days July 41h parade and was pleasantly surprised to see how many people stayed to view the various bands and parade participants. Even the rain could not dampen this wonderful family event. He wanted to take this opportunity to thank Jeff Fouger- ousse for everything he has done for the Village and the Park District. He will certainly be missed with his departure to Vernon Hills. Trustee Marcus also stated he heard last Satur- day's bowling event was a great time. He was not able to attend due to a prior commitment but was glad to hear so many people had a wonderful time. Trustee Thill Trustee Thill had no formal report. Trustee Thilll stated the Chamber bowling event was an outstanding event that pulled the community together. All appeared to have a great time. He also stated the July 4th festivities were great and thanked Ms. Brunner for stepping up and doing such an outstanding job. He congratulated the Police Department on their out- standing annual report. It was prepared in a professional manner and he felt it was a good read. XII Minutes. of July 13,:2009 Board Meeting' Trustee Toth 1) Trustee Toth presented for a first reading Ordinance 09 -13, Amending Title 8, Chapter 3 Entitled "Plants and Weeds" of the Municipal Code. These changes will up- date the procedures for the abatement of unlawful weeds and grasses, as well as the proce- dures for providing for the cutting of such weds and grasses, and the placement of liens against such properties. Trustee Toth noted one of the key changes is an increase in the price the Village will be able to charge for cutting the grass, from $30 to $125. This ordinance will appear for its second reading on the July 27, 2009, Agenda. 2) Trustee Toth presented Resolution 09 -38, Authorizing a Contractual Agreement with DCG Roofing Solutions, Inc. to Replace Portions of Roofs at 6101 Capulina Avenue and 6250 Lincoln Avenue. This resolution will replace leaking and dam- aged roofing at Village Hall and Fire Station #4. Both roofs have had numerous areas of wa- ter infiltration, poor flashings and saturated insulation all leading to roof distress. While funds have been included in the 2009 Budget for the roof repair at Village Hall, the Fire Station #4 roof was a surprise and no funds had been allocated for that repair. The Fire Department has however reallocated funds and a Public Works bid did come in considerably under budget which is allowing for this repair. The total expenditure for these two roof repairs totals $101,800 and was awarded to the lowest qualified bidder, DCG Roofing Solutions, Inc. There was no discussion. Trustee Toth moved to approve Ordinance 09 -29. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye 3) Trustee Toth presented Resolution 09 -39, Authorizing a Contractual Agreement with Vital Heating and Cooling to Install Vehicle Exhaust Ventilation Sys- tems at the Public Works Garage at 7830 and 7840 Nagle Avenue. This resolution allows the installation of ventilation systems that will be used to exhaust vehicle fumes generated when moving vehicles in and out of the Public Works buildings. Carbon monoxide and nitro- gen dioxide detectors will now automatically operate the exhaust fans to insure safe emission levels are maintained. This contract was awarded to Vital Heating and Cooling at a cost of $36,350 which was the lowest qualified bid. There was no discussion. Trustee Toth moved to approve Ordinance 09 -29. Trustee DiMaria seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Marcus aye Tr. Gomberg aye Tr. Thill aye OTHER BUSINESS Tr. Grear aye Tr. Toth acre Trustee Gomberg moved to reconsider Ordinance 09 -12 which was approved at the June 22, 2009, Village Board meeting. He voted with the majority and is therefore eligible to make this motion. The purpose of Ordinance 09 -12 was to amend the Municipal Code to restrict parking on Crain between Marmora and Menard. He believes residents were asking the Traffic Safety Commission and this Board to restrict parking on both sides of the street during school hours. He does not believe the Zone 1 parking restriction satisfies the residents' request because it allows for one hour parking between 8:00 am and 3:00 pm. Allowing any parking by those not possessing a Zone sticker defeats the intent of the original request by residents. Trustee Di- Minutes of duly 13; 2009 Hoard Meeting'... Maria seconded the motion. A discussion ensued. Trustee Thill felt it was appropriate to poll the residents first and not overturn the ordinance. Trustee Gomberg felt proper notice was made and polling was not appropriate at this time. Trustee Marcus asked whether this document needed to be returned to the Traffic Safety Commission for further consideration. Mayor Staackmann stated the mo- tion on the table is to reconsider this ordinance. Corporation Counsel Liston stated the Board approved Ordinance 09 -12 on June 22, 2009. The State Municipal Code as well as the Vil- lage's ordinances allow the Board to reconsider an action at their next regular meeting. The motion must be made by a voting member that voted with the majority. The Board can then vote to reject the ordinance, amend it and pass the ordinance, or bring it back to subcommit- tee for consideration. Mayor Staackmann stated the motion on the table is currently to recon- sider the ordinance. Trustee Marcus requested that motion be amended to send the ordi- nance back to the Traffic Safety Commission for a second opinion. Corporation Counsel Lis- ton stated that needs to wait until the first motion is completed. A vote was then taken. Mo- tion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear ave Tr. Marcus aye Tr. Thill ave Tr. Toth aye At the suggestion of Corporation Counsel Liston, Trustee Gomberg then moved to postpone further deliberation of Ordinance 09 -12 until the July 27, 2009, Village Board meeting, and directed staff to prepare an amendment to this Ordinance which would provide for a new Zone parking restriction on both sides of Crain between Marmora and Menard which would prohibit parking on school days between 8:00 am and 3:00 pm except for residents displaying the ap- propriate Zoned parking sticker. Mayor Staackmann called for a second. Trustee Grear sec- onded the motion. Trustee Grear stated he was concerned whether a second read of this new ordinance would be required. Corporation Counsel Liston stated this ordinance has al- ready had a first and second read. When the ordinance comes back to the Board on July 27 that will be the third read. She stated this is the same ordinance, just amended. Trustee Thill felt the neighborhood should have input into this change. Trustee Grear felt this is what is being done. Trustee Gomberg encouraged residents to speak up if they have any additional concerns before the next Village Board meeting. There was no further discussion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear ave Tr. Marcus aye Tr. Thill aye Tr. Toth aye XIIL WARRANTS Trustee Gomberg presented the Warrant Register for July 13, 2009, in the amount of $249,415.45. He moved to approve the Warrants, seconded by Trustee Marcus. Trustee Thill questioned several line items on the Warrant Register. He stated he is doing this to clarify different expenditures made by the Village. He believed this would help resi- dents get a clear picture of where their tax dollars are being spent. He then went on to ques- tion several of the line items. Following a brief explanation of these expenditures and there being no questions or problems concerning any of these expenditures, Mayor Staackmann called for a vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear ave Tr. Marcus aye Tr. Thill aye Tr. Toth aye Minutes. of Jut 13; 2009 Board Meetin", RESIDENTS' COMMENTS Rudy Furundzic, 7628 Lake — Mr. Furundzic expressed his concern regarding the flooding near his home. He was particularly concerned about the sewer back -up during the last storm. He has already contacted the Metropolitan Water Reclamation District and has received no help. He just wants to resolve what he perceives as a problem in this area. Mayor Staack- mann stated the Village has already hired Ciorba Group, a consulting firm, and spent several thousand dollars on a report that Mr. Furundzic called "garbage ". Mayor Staackmann assured Mr. Furundzic the Village is doing everything possible. He is aware there are flooding prob- lems in Morton Grove and the Village is currently working on a Comprehensive Flood Plan which he believes should be completed in the first quarter of 2010. Nancy Lanninq, 6140 Elm — Ms. Lanning stated a very old tree on her block was in distress this past week and was afraid the tree would be cut down by Public Works. She was de- lighted they only trimmed the tree and did not destroy it. Pamela, Crain Street — This resident felt there had been a miscommunication. She has talked to a number of the area residents and they all want no parking in this neighborhood during school days, not 1 hour parking. She asked the Board to please reconsider this ordinance and put the no parking restriction during school days into effect. Resident, Woodlands Community — This gentleman expressed his concern over the property at Ferris and Dempster. Mayor Staackmann stated this area is being cleaned up and grassed per Village code. XV& ADJOURNMENT /EXECUTIVE SESSION XVI. There being no further business, Trustee DiMaria moved to adjourn to Executive Session to discuss personnel, collective bargaining negotiations, the purchase and sale of real estate, and pending litigation. Trustee Grear seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear a rye Tr. Marcus aye Tr. Thill aye Tr. Toth aye The Board Meeting adjourned to Executive Session at 8:05 pm. Trustee DiMaria then moved to adjourn the Board Meeting, seconded by Trustee Marcus. The motion passed unanimously via voice vote. The Board Meeting adjourned at 10:26 pm. (Intentionally left blank) PASSED this 27`h day of July 2009. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 27 °i day of July 2009. Daniel J. Staackmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 281h day of July 2009. Tony S. Kalogerakos, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes of July 13; 2009 Board Meeting Minutes by: Susan Lattanzi MINUTES OF THE JULY 15, 2009, SPECIAL MEETING OF THE BOARD OF TRUSTEES RICHARD T. FLICKINGER MUNICIPAL CENTER 6101 CAPULINA AVENUE MORTON GROVE, ILLINOIS 60053 Pursuant to proper notice in accordance with the Open Meetings Act, the Special Meeting was called to order at 6:30 pm by Mayor Daniel J. Staackmann who led the assemblage in the Pledge of Allegiance. Clerk Kalogerakos called the roll. In attendance were: Elected Officials: President Daniel Staackmann, Trustees Dan DiMaria, Larry Gomberg, William Great, Sheldon Marcus, John Thill, and Maria Toth, and Village Clerk Tony Kalogerakos Village Staff: Village Administrator Joseph F. Wade, Community and Economic Development Director Bill Neuendorf, Village Engineer Chris Tomieh, Finance Director /Treasurer Ryan Horne, Building Commissioner Ed Hildebrandt, Village Planner Bonnie Jacobson, Fire Chief Tom Friel, and Corporation Counsel Teresa Hoffman Liston Also Present: Members of the press and public Mr. Wade announced this meeting followed discussions regarding the resolution for the McDonough Engineering contract. Given this is a new administration, Mr. Wade thought it was appropriate for the Village to present a report on the various projects within the Lehigh/Ferris TIE District. Mr. Wade noted development within the TIE District has continued through three Mayors and eighteen different Board members. Planning actually started for the Lehigh/Ferris TIF District in 1997 pursuant to a grant. The Lehigh/Ferris TIE District is in one of the older parts of the Village and currently is in transition. The District has natural assets, which include the Forest Preserve and the Metra train station where there are over 1,000 commuters which visit the site each weekday. In 2000, the TIE District was formally established. In 2007, the Village Board approved a $9.2 million bond issue for public improvements and the purchase of real estate. To date, the Village has taken the conservative management approach towards the TIE District. Unlike other TIE Districts, the Village has not overextended its borrowing in this District. Incremental revenue is currently being generated by the Woodlands and the Toll Brothers development. Due to the economic downturn, development of some current and perspective projects has slowed. Mr. Neuendorf added the District includes 78 acres centered around the Metra station. The current goal of this administration is to get out of the planning and into the construction mode. He then reviewed the general goals and redevelopment objectives of the District. They included improving the quality of life within the District, eliminating physical and economic deterioration and obsolescence, increase the real estate and sales tax base, provide a variety of housing options, and encourage economic development and job opportunity. To accomplish these goals, the Village has attempted to reduce or eliminate blighted and deteriorated conditions in property and has begun to assemble land into parcels suitable for modern development. From 2000 to 2007, total Village EAV grew from $532 billion to $969 billion. During that same period, EAV within the Lehigh/Ferris TIF District grew at a much quicker pace, i.e., from $14.2 million to $52.6 million. In 2007, the annual increment generated by the District was $2.4 million. Most of that is generated by the Woodlands Development. The Village's Redevelopment Agreement in the amount of $5 million with the Woodlands is paid in full. The Village still has certain outstanding obligations in the District including the payment of $2.6 million for the purchase of the Bowman site, $9.2 million for the 2007 tax exempt bond, and the final payment is due and a note in the original amount of $800,000 owed to Northern Trust. The Village has projected revenue in the amount of approximately $3 million to $5 million a year throughout the life of the TIF for a present day value of all TIF increment in the amount of $42 million. The District's debt to revenue ratio is considered excellent. The District currently has a fund balance in the amount of approximately $9 million and the Village holds title to 12 pieces of property within the District. Mr. Neuendorf then reviewed the eligible uses for TIF increment financing. They include the completion of professional studies, the assembly of property, the demolition of obsolete buildings, public works improvements, job training, financing costs, capital costs, relocation, and other related expenses. Mr. Neuendorf also explained the $9.2 million bond was issued on a tax exempt basis and therefore the use of these bond proceeds is limited to infrastructure and other related public improvements and land acquisition costs. IRS laws restrict profits and revenues that can be generated by the sale of property acquired through bond proceeds. He also noted the total proceeds from the bond must be significantly committed by no later than November 2010. To date, $2.5 million of these proceeds have been spent. Mr. Tomich then reviewed the Lehigh/Ferris streetseape plans. Design work was started in 2008 with construction to occur in 2010. The estimated cost for this project was $1.5 million (based on estimates received in 2007). Mr. Tomich also reviewed plans for the modification of truck routes within the District. Village consultants have recommended truck traffic be eliminated along Lincoln and Ferris Avenue. Once the Village Board approves this plan, it will be necessary to modify the Municipal Code and to coordinate truck routes with IDOT. Mr. Tomich then reviewed plans for the realignment of the Metra crossing at Lincoln Avenue adjacent to the train station. He noted the total cost for this project would be $2 million to $3 million. Metra was requiring Morton Grove take the lead on this project and provide all funding. Questions then arose regarding accidents and fatalities at this crossing; there were no records of fatalities at this location to date. A discussion then ensued on whether this alignment was needed. Mr. Tomich then reviewed planned utility improvements within the area which included upgrades to the water and sewer system as recommended by the Village's 2008 utility study, burying or relocating Commonwealth Edison lines as needed, and replacing the Dempster Street water main, a portion of which could be funded with TIF dollars. The cost for the Dempster Street water main was $1.5 million (up to $1 million will be TIF eligible). The cost for Main Street water and sewer improvements is estimated to be $400,000 and the cost to relocate Commonwealth Edison lines underground is approximately $1.9 million. Mr. Tomich then noted the additional plans included the Lehigh Avenue resurfacing from Oakton to Lincoln Avenue at a cost of $473,000, $145,000 of which may be TIF eligible. Main Street resurfacing was also indicated as needed at a cost of $300,000, all of which was TIF eligible. Mr. Tomich then discussed the plans for a pedestrian rail walk. Such a rail walk would provide a safe, convenient, and attractive path for a pedestrian and bicyclist from Dempster Street to the train station. The cost for this project would be $440,000. The full design and construction of this project is on hold pending federal decisions about high speed rail routes. Mr. Tomich then discussed Village goals of relocating the Metra rail yard. Metra currently operates from a construction trailer which is not aesthetically harmonious with the plans for the District. Metra has voiced an interest in relocating this rail yard but only at the Village's expense. The estimated cost for this relocation is $100,000 to $200,000. Mr. Tomich then discussed the possibility of rebuilding the Metra train station and platform. The cost for this project would be $3 million to $4 million. The Village could also consider building a commuter parking garage which would provide multi -level parking with 140 to 168 spaces to serve the commuters and general public. Depending on the site, the estimated costs are approximately $4.2 million. Some of this cost may be covered through a CMAQ grant which the Village has applied for. Mr. Tomich then reported on planning for the reconstruction of old Lincoln Avenue. This road needs to be resurfaced or relocated. The cost for this project would be $100,000 to $300,000. Mr. Tomich also discussed possible improvements at the intersection of Capulina and Narragansett which would expand Capulina into two continuous lanes at the intersection of Narragansett Avenue at a cost of $400,000. Mr. Wade and Mr. Neuendorf then reported on current developments within the TIP District. The Woodlands Development has been completed and generates approximately $2.2 million annually to the TIF District in addition to taxes paid to schools, parks, and other agencies. The Toll Brothers project, the Crossing, is almost 50% completed. Six more buildings are currently under construction. Site `B" (the Bowman site) has been acquired by the Village and the site has been cleared of structures. Approximately $4.5 million has been invested in this site. The Village is currently considering its options for development there. Site "C" (adjacent to old Lincoln Avenue, west of the Metra tracks) is a site of 1.6 to 1.9 acres. A developer who plans on building a multi -story senior condominium development controls the largest parcel on the site. The Village also owns a parcel on this site. Mr. Neuendorf then gave a brief overview of other sites within the District. There being no further discussion, Trustee DiMaria moved to adjourn to Executive Session to consider the sale of real estate, and pending litigation. The motion was seconded by Trustee Marcus and approved unanimously pursuant to a roll call vote at 8:00 pm. At the close of Executive Session, Trustee DiMaria moved to adjourn the special meeting. The motion was seconded by Trustee Marcus and approved unanimously pursuant to a voice vote at 8:26 pm. Minutes by: Tony S. Kalogerakos Special meeting minmes.07 -15 -09 PRESS RELEASE for Immediate Release July 16, 2009 The Village Presidez and Board of Trustees have appointed Mark Erickson as the new Chief of Police. The 25 yea: eteran, who most recently served as the Deputy Chief and then Acting Chief, took over the .ew post on July 13, 2009, with the approval of the Village Board. Erickson, 50, star i with the Morton Grove Police Department as a Patrol Officer in 1984. hi 1991, he beca;n: _'rinse Prevention and DARE Officer, where he taught over 900 classes to local fifth and : >; .i grade students. He became the Department's Training Coordinator in 1996 and was prom(:` I to the rank of Sergeant in 1 997. In 2000, he was prornoted to Investigations Commauder, � _ere lie served until his appointment to Deputy Chief in 2005. "I am confidr: t in the quality of officers and civilians working in our Police Department, and I appreciate th onfidence the Board of Trustees has in me. We have the remarkable opportunity to build upo:: a dedicated group of officers and civilians, along with committed and determined leadership.. t develop a more accountable, cohesive and service orientated department. I look forward to � rking with the Department membership, Village Board, other village departments and local eitirens on the many challenges we will see in the future." Stated Erickson Contact.: .Joseph F. Wade, Village Administrator 847/663 -3001 Richard T. Flickinger Mur icipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 Recycled Paper I. II. III I w NOTICE /AGENDA THE VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE WILL HOLD A FINANCIAL CONDITION AND COMPREHENSIVE ANNUAL FINANCIAL REPORT WORKSHOP AT 7:00 PM, ON TUESDAY, JULY 28, 2009, AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER 6101 CAPULINA AVENUE MORTON GROVE, ILLINOIS Call to Order Pledge of Allegiance Financial Condition Report by Village Finance Director IV. Presentation of Comprehensive Annual financial Report by Independent Auditor V. Executive Session — Personnel Matters, Labor Negotiations and Real Estate VI, Adjournment Richard T. Flickinger Municipal Center 6101 Capulina Avenue ^Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162 HFIRE Resolution RATIFYING AND AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO THE PROFESSIONAL SERVICES AGREEMENT WITH MCDONOUGH ASSOCIATES FOR - -. ENGINEERING & DESIGN SERVICES FOR THE LEHIGH / FERRIS TAX INCREMENT FINANCING (TIF) REDEVELOPMENT PROJECT AREA Introduced: June 22, 2009 Synopsis: This resolution will ratify the February 2008 professional services agreement with McDonough Associates for the development of plans specifications and estimates for various public improvement projects within the Lehigh / Ferris TIF Redevelopment Project Area and to authorize the Village President to modify this agreement to incorporate additional tasks. Purpose: Ratification of a contract with McDonough Associates Inc. will authorize them to continue providing engineering and design services for public improvements within the Lehigh /Ferris TIF District, a change order is also needed to complete additional landscape architecture and engineering tasks identified during the preliminary engineering phase. Background: In February 2008, the Corporate Authorities approved Resolution 08 -10 which approved a contract with McDonough and Associates to develop engineering plans, specifications and estimates for the following infrastructure projects: I . Rehabilitation of Lincoln Ave from the eastern boundary of the District to Ferris and Ferris Ave. from Dempster to Lincoln. including streetscaping, roadway and utility improvements. 2. Realienment of the Lincoln Ave railroad crossing to cross the tracks in a perpendicular crossing. New traffic signals will be installed at the intersection of Ferris and Lincoln, The old crossing will be removed and the left over public space will be landscaped. The intersection of Lehigh and Lincoln will be stop controlled. 3. Construction of a pedestrian railwalk within Metra ROW from Lincoln Ave. on the north to the train station on the south. The railwalk will be installed on the east side of the Metra ROW, will be lit and will be separated by a fence from the existing tracks. To date, $143,774.67 has been expended toward the completion of these tasks. Programs, Departments Programs— Lehigh /Ferris TIF Redevelopment Project, Capital Improvement Program or Groups Affected Departments - Public Works, Community and Economic Development, Finance Departments Groups — All residents Fiscal Impact: The change order is not to exceed $39,121.36 bring the total amount of the cost -plus fixed fee contract to a maximum of $386,966.91. Source of Funds: The Village's source of the funds for this project is the municipal bond that was issued in 2007 for work within the District. Workload Impact: The Public Works and Community and Economic Development Departments will perform the management and implementation of this program as part of their normal work activities. Administrator Approval as presented. Recommendation: Second Reading: Not required Special Considerations 1 None or Requirements: ��spectFully submitted: o r�ltO _ %bdpte. Reviewed by: JOsell F. W de, Village Administrator Prepared byA�� Reviewed by: Bill Neuendorf, Commurir an Economic Dev Director illage Engir Counsel RESOLUTION 09 -33 RATIFYING AND AUTHORIZING A CHANGE ORDER TO THE PROFESSIONAL SERVICES AGREEMENT WITH MCDONOUGH ASSOCIATES FOR ENGINEERING AND DESIGN SERVICES FOR THE LEHIGH /FERRIS TAX INCREMENT FINANCING (TIF) REDEVELOPMENT PROJECT AREA WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government wider the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, in 2000, the Corporate Authorities of the Village of Morton Grove designated the Lehigh/Ferris Avenue Tax Increment Financing (TIF) Redevelopment Project Area and established a special tax allocation fund to improve this area; and WHEREAS, the Corporate Authorities have determined it is in the best interest of the Village to undertake certain improvements within this area including, but not limited to, land acquisition, traffic signalization, streetscape, landscaping, lighting, and street improvements, building demolition, and public infrastructure improvements; and WHEREAS, the Corporate Authorities issued tax - exempt municipal bonds to fund various public improvement projects in the Redevelopment District in 2007; and WHEREAS, the following three projects were selected based on their importance to the community and ability to be executed in a timely fashion: 1. Rehabilitation of Lincoln Avenue from the eastern boundary of the Redevelopment District to Ferris Avenue and Ferris Avenue from Dempster Street to Lincoln Avenue. Rehabilitation will consist of streetseaping, roadway and utility improvements. Realignment of the Lincoln Avenue railroad crossing. The roadway will be re- aligned to cross the tracks in aperpendicular crossing. New traffic signals will be installed at the intersection of Ferris Avenue and Lincoln Avenue. The old crossing will be removed and the remaining public space will be landscaped. The intersection of Lehigh and Lincoln will be stop controlled. 3. Construction of a pedestrian railwalk within Metra ROW from Lincoln Avenue on the north to the train station on the south. The railwalk will be installed on the east side of the Metra ROW and will be separated by a fence from the existing tracks. Lighting will also be designed in accordance with Metra requirements. WHEREAS, in order to complete the above three projects, engineering plans, specifications and -- estimates need to be developed; and WHEREAS, McDonough Associates was selected as the consultant through a competitive process after the District was formed and has performed satisfactorily on work within the District; and WHEREAS, Land Design Collaborative, the landscape architect, was selected through a formal qualifications based selection process and who is a sub - consultant to McDonough Associates; and WHEREAS, Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA), the transportation consultant was selected based on their knowledge and experience of Morton Grove and previous satisfactory work and is a sub - consultant to McDonough Associates; and WHEREAS, the Village approved Resolution 08 -10 in February 2008 and entered into a professional services agreement to carry out this work based on a cost -plus fixed fee contract for a value not -to- exceed $347,845.55; and WHEREAS, to date the Village has expended $143,774.67 towards the completion of this work; and WHEREAS, the streetscaping work is to be expanded to include exterior site improvements to the Morton Grove Fire Department (6250 Lincoln Ave.) and the Morton Grove Public - Library (6140 Lincoln Ave) so that these publicly -owned properties better correlate with the new streetscaping, and WHEREAS, the viability of the pedestrian railwalk and relocation of the Metra trailer may be impacted by the potential construction of a third track to accormmodate future high speed rail between Chicago and Milwaukee, and WHEREAS, additional landscape architect and engineering tasks were identified in the preliminary engineering phase to improve infrastructure projects and further beautify this area; and WHEREAS, additional traffic study, additional meetings with Metra, and additional public meetings are necessary to adequately complete the tasks, and WHEREAS, the authorization of a change order is necessary to modify the scope and time - frame for these professional services and to incorporate additional services described above. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION I: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Corporate Authorities do hereby ratify the contract between the Village of Morton Grove and McDonough Associates originally approved by the Corporate Authorities pursuant to Resolution 08 -10 SECTION 3: The Village President of the Village of Morton Grove is hereby authorized to execute, and the Village Clerk to attest, a change order to modify the time frame and scope of work of this contract as described in this resolution in an amount not to exceed $39,121.36 bringing the total amount of the contract with McDonough Associates to an amount not -to- exceed $386,966.91. SECTION 4: The Village Administrator, Village Engineer and Community and Economic Development Director are hereby authorized to coordinate the implementation of this contract with McDonough Associates and subconsultants. SECTION 5: This Resolution shall be in full force and effect upon its passage and approval. PASSED this 13`x' day of JULY 2009 Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thiil Trustee Toth APPROVED by me this 13`x' day of JULY 2009 ATTESTED and FILED in my office This 14'' day of JULY 2009 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois CHANGE ORDER 91 In accordance with Article 13 of the Consulting Services Contract dated February 25, 2008 ( "Contract') between the Village of Morton Grove ( "Village ") and McDonough Associates ( "Consultant'), this Change Order modifies the Contract as follows: 1. Change in Contracted Services: The following engineering tasks are to be added to the scope of this contract. Additional information is found in the attached proposal dated June 2009. Prepare and submit grant application related to rail /highway grade crossing Prepare schematic plans for relocation of Matra service trailer and associated equipment and vehicle parking Prepare Maintenance of Traffic/ Detour Plans for the construction phase of Lincoln and Ferris Avenues streetscaping The following landscape architecture tasks are to be added to the scope of this contract. Additional information is found in the attached proposal dated March 23, 2009. - Prepare conceptual design plans and construction documents for landscaping work to the Morton Grove Fire Station and the Morton Grove Public Library to enhance the adjacent streetseape. The following tasks related to traffic studies and traffic safety are to be added to the scope of this contract. Additional information is found in the attached proposal dated April 14, 2009. Prepared and submit rail crossing alignment and IDS to Metra and ICC for review and preliminary approval. Prepare additional design concepts based on staff and citizen input Conduct updated traffic counts and sight - distance studies Attend additional meetings with Metra, staff, and general public 2, Change in Time of Performance The estimated timeline to complete final construction documents for Tasks 1 and 2 (Lincoln and Ferris Ave. streetscaping and related work) shall be extended to December 31, 2009. The completion of Task 3 (pedestrian railwalk) is dependent upon Metra's potential use of the right -of -way for a third track devoted to high -speed rail. If this Task is implemented, final construction documents shall be completed no later than December 31, 2010. 3. Change in Consultants Compensation: The additional engineering tasks shall not exceed $15,931.48. The additional landscape architecture tasks shall not exceed $17,239.88. The additional traffic - related tasks shall not exceed $5,950. The total amount of this change order shall not exceed $39,121.36. All other terms and conditions remain unchanged. Village of Morton Grove Signature Daniel J Staackmann Viltaee President Name (printed or typed) Date McDonough Associates (Consultant) Signature Name (printed or typed) Date McDonough Associates Inc. 130 East Randolph Street Suite 1000 Chicago, Illinois 606 01 -621 4 312/946-6600 Fax: 312/946 -7199 w w.maiengr.com June 18, 2009 Mr. Bill Neuendorf Director of Community Development Village of Morton Grove 6101 Capulina Avenue Morton Grove, IL 60053 Re: Lehigh /Ferris TIF District Engineering Supplement 41 Dear Mr. Neuendorf: McDonough Associates Inc. would like to thank the Village for the opportunity to provide engineering services as they relate to the Lehigh/Ferris TIF improvements. Enclosed please find a proposal for supplemental tasks that the Village has asked both McDonough Associates Inc., Land Design Collaborative and KLOA, Inc, to perform that are out of the original scope of the previously approved contract. The proposal is in the same format as the previous contract and continues with McDonough Associates Inc. as the lead consultant, with Land Design Collaborative and KLOA as sub - consultants. Please call me at (3 12) 946 -7173 or email me at nutzZmaiengr.com if you have any questions regarding this proposal. Again, we thank for the opportunity to work on this important project. Very truly yours, McDonough Associates Injc.. Nathaniel K. Utz, PE Associate Cc: Chris Tomich, Village Engineer James Gamble, LDC McDonough Associates Inc. Engineering Supplement 1 Lehigh /Ferris TIF District Village of Morton Grove Scope of Work The items below consist of "Out of Scope' work requested by the Village of Morton Grove for McDonough Associates Inc. (MAI) to pertonn. Items were determined to be "Out of Scope" based on the original approved aggreement between MAI and Morton Grove dated February 25, 2008, TASK 1 - Miscellaneous Items Miscellaneous items include the preparation of a Grant Application, investigate the relocation of the existing Matra trailer and material storage yard that is north of Lincoln Avenue to one of three (3) potential locations, prepare schematic plans to show proposed site layout with new /relocated trailer and potential parking (preferred location only, construction documents not included), Maintenance of Traffic Plans for the Lincoln Avenue and Ferris Avenue improvements (not included in original scope). Miscellaneous Items 1. Miscellaenous Items Man -hours Direct Costs Local Rail /Highway Grade Crossing grant Application 1 8 Matra Trailer Relocation Investigation (3 Locations, 1 Detailed Schematic) 48 Maintenance of Traffic /Detour Plans (Lincoln Avenue and Ferris Avenue) 80 _ Additional Landscape Architecture Tasks LDC _ Additional Traffic Consultation KLOA _ _$ 200.00 Sub-Total l 136 =$=200.00, Exhibit A -2 Average Hourly Payroll Rate McDonough Associates Inc. Payroll Classification Range Rate Used" Percent i Weighted Participation j Rate' _ from to 11 -Civil Project Manager $ 44.00 1 $ 60.00 $ 55.04 12 - Civil Project Engineer $ 38.00 I $ 55.00 $ 42.01 _$22.02 25% $10.50 14 - Civil Engineer _ $ 18.00 $ 45.00 $ 32.40 25% $8.10 21 - Structural Project Manager $ _ 44.00 $ 60.00 $ 54.89 22 - Structural Project Engineer $ 3800 $ 55.00 $ 43.68 24 - Structural Engineer _ $ 18.00 $ 45.00 $ 31.74 _ 31 - Resident Engineer _ 32 - Assistant Resident Engineer -- - $ 24.00 $ 18.00 I $ $ 45.00 40.00 $ $ 40.01 39.01 34 - Inspector _$ 18.00 j $ 35.00 $ 26.97 - - -- -- 38 - Surveyor $ 20.00 $ 33.00 $ 26.11 _ �- 42 - Electrical Project Engineer $ 38.00 $ 55.00 $ 45.94 $0.00 44 - Electrical Engineer $ _ 18.00 1 $ 45.00 $ 39.64 _ $0.00 52 - Project Architect _$ 36.00 $ 55.00 $ 38.22 53 - Senior Architect _$ 30.00 1 $ 50.00 $ 33.94 _ 54 --Architect $ 18.00 1 $ 45.00 $ 29.63 71 - Environmental Project Manager 72 - Environmental Project Engineer 74 - Environmental Engineer $ $ $ 38.00 34.00 _ 18.00 $ $ $ 55.00 50.00 45.00 $ _$ $ 53.29 47.15 32.71_ -_ 92 - Technician / Drafter $ 16.00 j $ 32.00 $ 24.16 10% $2.42 94 - Clerical 28.00 $ 19.52 96 - Principal 5 60.00 $ 60.00 "IDOT Approved 100% 1 $43.03 E Y J N ❑ b J M N 5 A O U v c M a u m y O � M a o w � A w C o N O yr U N O n O d K a` ° � O w E p 0 h b U _ o ro M � L] _ca M N w N C N m b pj N N L N � O W U w v ° o N o P S U - G LL� w m LL V✓ r m y n v 4 a v M C A O U N C W m m m L c W Q N N X o N W Q U N C h a M A ° G N (r1 o a R a w 2 a n G ?2 E Y J N ❑ J N 5 A O U v c M a u m y O a o w � A b M N M w 0 w N n N w m M w W W N 0 0 N y 0 a, a tO O � Y IN a m w U ❑ J e d N mN w n J ❑ J 5 M N y O a o A C N O U � N O d K ° � O E p 0 h r U Scope of Additional Services Morton Grove Fire Station and Library Landscape Beautification IfflamE i �: Land Design Collaborative, Inc. (LDC) will provide landscape planting design plans for the Fire Station and Library green space fronting Lincoln Avenue in the Morton Grove Village redevelopment core area. LDC's tasks will be to identify areas of landscape plantings by assessing sidewalks, existing vegetation, sculpture and other features that will enhance the appearance of the Fire Station site landscape including the green area on Lincoln Avenue and the Library front area open space. Prepare Conceptual Design Plans LDC will develop conceptual landscape planting design plans for the Fire Station site and the Library green space fronting Lincoln Avenue. The planting design will include investigating the use of native plantings and creating special planting features in the existing open space area. These concepts will be designed to blend with the existing basic landscape and walkways accommodating existing and future special elements such as sculpture and /or fountains. Probable construction costs will be estimated in this phase. Prepare Construction Documents. Bid, and Construction Phase Services LDC will develop construction documents and probable costs of construction for receipt of competitive bids from construction contractors for the landscape improvements. McDonough Engineers (MAI) Construction documents will be the basis for these landscape planting plans which will be inserted into the engineering documents being developed for bid. For the project area, the Village is interested in landscape beautification improvements, preservation of significant trees and features, sidewalks, bikeway access and parking, and new plantings. LDC will incorporate, as appropriate, special landscape areas features such as native plantings, rain gardens and other sustainable "green" features into the landscape design plans. • Landscape opportunities will be investigated for the following elements: - streetscape design - landmark quality trees 5142 Mk Steel - bike access SkollJ %IL &0077 - pedestrian circulation and linkages - landscape plantings 8471329-9777 - general impact of streetscape improvements, i.e. sight lines and focal office, points, - Plazas, benches, and green space particularly at the building's front 8471329 -9779 entry, fax - lighted identification sign style and location Village of Morton Grove I Landscape Improvements March 23, 2009 Scope of Additional Services Morton Grove Fire Station and Library Landscape Beautification The engineering work being completed by MAI will be the basis for the development of landscape treatments prepared by LDC. LDC will conduct the following tasks in its preparation of both the fire station and library landscape enhancement plans and specifications: PART 1: LANDSCAPE DESIGN WORK TASKS Task 1 Proiect Initiation Meeting with Village Staff and MDI 1.1 Receive available engineering plans and base data, aerial photographs, reports, plans, studies, etc. 1.2 Confirm study objectives, schedule and special requirements. 1.3 Identify consultant team and Village project leaders Task 2 Proiect Area Inventory and Analysis 2.1 Utilizing the data provided; conduct an on -site investigation and photographic inventory of existing conditions, plantings and functions. 2.2 Using inventory data collected in Task 2.1, analyze the relationships and physical conditions of the existing site landscape, uses, and pedestrian. Task 3 Design Concept and Alternatives 3.1 Prepare separate Design Concept Plans with alternatives for sub- areas of the Fire Station and Library Landscape Plans that will illustrate: • Landscape design treatments that will include, sidewalks, seating, sculpture, and adjacent street parkway areas where appropriate. • A plant species list that reflects this project type design and horticultural practices that incorporate native plants and sustainable plant concepts within the existing landscape. Village of Morton Grove 2 Landscape Improvements March 23, 2009 Scope of Additional Services Morton Grove Fire Station and Library Landscape Beautification . Site landscape design, which may include special paving, tree preservation, entry sign, bike storage and sidewalk layout that complement the library uses and existing architectural style. PART If: FINAL DESIGN & CONSTRUCTION DOCUMENT WORK ITEMS Task 4 Design Development Plan and Cost Estimate 4.1 Prepare separate Final Landscape Design Plans (LD) for the fire Station and Library project areas that illustrates consensus of landscape design elements and styles developed in Task 3. These plans will be colored for presentation purposes. Each Plan will initiate the development of Construction Documents for landscape plantings that may be incorporated into MAI's corridor improvements for the entire project area. 4.2 Prepare general estimate of probable construction costs for each site utilizing the LD as the basis. Task 5 Construction Document Preparation 5.1 Construction Documents will be developed using the LD as the basis, that are assumed to be bid as one package with both the Fire Station and Library projects, and may include the following: . Landscape planting plans, plant list and planting details. • Sidewalk layout plans and details for special pedestrian paving, where appropriate. • Existing tree protection plan and details. • Determination of style and finishes for such items as special paving, and library identification sign. • Technical specifications to be incorporated into MDI's documents. 5.2 Bid Packaging Depending on the estimate of probable construction costs (Task 4), funding and schedules, landscape bid documents will be integrated with MAI documents for bid. with other roadway improvements 5.3 Final Estimate of Probable Construction Costs Village of Morton Grove 3 Landscape Improvements March 23, 2009 Scope of Additional Services Morton Grove Fire Station and Library Landscaoe Beautification A final estimate of probable construction costs will be prepared on the basis of the actual bid documents utilizing unit price quantity take -offs where appropriate. 5.4 Landscape Improvements Bid Assistance - Bid services will include: . Bid Review and Award Recommendation PART 111: MEETINGS: Task 6 Meetings — Part 1 For each project, the Fire station and the Library, three (3) meetings for Part I, Tasks 1 through 4, and one (1) meeting in Tasks 5 are included in this proposal, _. for a total of four (4) meetings for each site, for a grand total of eight (8) meetings. 6.1 Task 6 provides for three (3) meetings in Part I, Tasks 1 through 4 included in this proposal: • Project Initiation Meeting: One (1) meeting with key staff and other stakeholders. • Design Workshop: A design workshop will be conducted with the Village and Library staff and MAI project engineers to review schematic concepts for the project design components with the out come resulting in a final landscape design plan consensus. . Design Concept Review Meetings (1 total): Prior to the development of Construction Documents, one (1) meeting will be held with the appropriate Village staff. Task 7 Meetings — Part 11 7.1 Task 7 provides for one (1) meetings in Part II, Tasks 4 and 5 for each project included in this proposal, for a grand total of 2 meetings: . Construction Document (CD) Preparation Review: A CD review will occur during the construction documentation process at 50 %, complete. A total of one (1) meeting is included in this task. CONSTRUCTION PHASE SERVICES Construction Phase Services, which include site visits and construction administration, are not included in this proposal. However, LDC is prepared to provide construction observation on a time and expense basis or, under a separate agreement, if desired by the Village. frllage of Morton Grove 4 Landscape Improvements March 23, 2009 Scope of Additional Services Morton Grove Fire Station and Library Landscape Beautification COMPENSATION We propose to provide the identified services in both phases including eight (8) meetings for the entire project area. The proposed fee for Part I, Final Concept Design Plan and Part II, the preparation of Construction Documents for the approved Final Design Concept Plan is $16,939.88, which amount will not be exceeded without approval. Construction phase services are not included at this time. However, LDC is prepared to provide an upset maximum fee and expense costs for such services, if desired. Direct expenses are estimated as follows: Plan Reproductions $ 100.00 Copy Services $ 100.00 Delivery and Postage $ 100.00 Total Estimated Direct Expenses: $ 300.00 ADDITIONAL SERVICES The following items and tasks are not included in this proposal, but can be added for additional compensation based on the following hourly rates for staff: 1. Additional meetings beyond the four (4) included. 2. Sign typography, logo and banner graphic design. Staff Hourly Rates are as follows: Principal Principal Associate Senior Associate Associate Technical Clerical Fillage of Mo I Grove Landscape I $125.00 - $170.00 per hour $ 90.00 - $125.00 per hour $ 80.00 - $100.00 per hour $ 65.00 - $ 80.00 per hour $ 55.00 - $ 65.00 per hour $ 45.00 - $ 60.00 per hour S March 23, 2009 - CI J O Q Z O Q F N W LU W LU LL. LL X U L W j W J N 0. V) O U J Z O J Q Z O F p�p Q O LL rn °o N V w c ¢ —O n F LU F- Q [LLy� 0 XL �a >O O U C Z ¢ K w 07 Z F U U w w > > �z� o � O �aa Z ¢ O o � O OIL V O N O M C F- U o 0 0 0 0 0 0 0 00 w U) 0 m U=l w p y d C V � d M � pqw 0 ON 0 Om NO p N m q w w ^ m m m m m N o LL W R C N C In m ` LL N 0 0 0 0 0 0 0 o U N 00 D O L11 Zt qU g m o m o N oM M m SOZ cNV iNn Pw o rn NnN� V c N 07 Wm i LL O p o � m m Q� a 0 0 Z Z ¢ N N d' V N N N rn O m T ❑ N uj c y q m wLu Z 2 a U = c� IL o w o c W � o ° U ny 0L U m U g p q Z Z c �UQ myw m m F- Ur - .-• 'f0 m Z N G w N N gaagi�LLqU �� 40 cp = r ro N N N N a m F- F a F- F- 9575 West Higgins Road, Suite 400 I Rosemont, Illinois 60016 p: 847 -518 -9990 I f: S47- 515 -9987 April 14, 2009 Mr. Nathaniel Utz McDonough Associates Inc. 130 East Randolph Street, Suite 1000 Chicago, Illinois 60601 Re: Morton Grove Dear Nathan: As a follow up to your e -mail dated April 6, 2009 regarding the budget for the Lincoln Ferris Subarea Project, I researched the file relative to the contract and invoices submitted and have been able to some up with the following explanation regarding the overage. The contract called for preparing three schematics for Lincoln Avenue. KLOA, Inc. prepared five. The cost for the additional two was approximately $1,500. KLOA, Inc., as requested by the Village, conducted new /updated traffic counts at the intersection of Lincoln Avenue with Ferris and Woodland Drives. The total cost for out -of- pocket and additional evaluation was approximately $950. The contract called for two meetings. Several additional meetings were attended on the following dates. August 12, 2008 with Village staff August 14, 2008 with Metra August 21, 2008 with Village staff December 17, 2008 with Village staff January 28, 2009 - Public Meeting The total cost for these meetings was approximately $3,500. Based on the above, the cost for these additional services totals approximately $5,950. Should you have any questions or require additional information, please let me know. Principal KLOA, Inc. Transportation and Parking Planning Consultants Legislative Summary Resolution 09 -40 AUTHORIZING A CONTRACTUAL AGREEMENT WITH S. B. FRIEDMAN AND COMPANY FOR PREPARATION OF A SENIOR HOUSING NEEDS ANALYSIS STUDY WITHIN THE LEHIGH /FERRIS TAX INCREMENT FINANCING (TIF) REDEVELOPMENT PROJECT AREA Introduced: Synopsis: Purpose: Background: Department Affected: Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: Respectfully submitted July 27, 2009 This Resolution authorizes the Village President to execute a contract with S.B. Friedman and Company to analyze the senior housing needs of Morton Grove residents and authorizes the Village Administrator to coordinate the implementation of consulting tasks as needed. The development expertise of S.B. Friedman & Company is necessary to achieve the long- term goals and objectives of the Lehigh /Ferris Redevelopment Subarea. As part of the Lehigh /Ferris planning process, the Village has retained and utilized the services of S.B. Friedman and Company for strategic planning and needs assessments within the Lehigh /Ferris TIF District. Village staff recommends, that S.B. Friedman and Company be retained to conduct a senior housing needs analysis to better understand the nature of Morton Grove's senior housing needs and how current and prospective developments within the Lehigh /Ferris TIF District may be able to meet those needs. S.B Friedman has submitted a proposal for the scope of this work for an amount not to exceed $2500. A copy of that proposal is attached to the resolution. This resolution will authorize the work set forth in this proposal. Community and Economic Development Work will be billed on an hourly basis with an amount not to exceed $25,000. Lehigh /Ferris Tax Increment: Fiscal Year 2009 Acct # 151099- 571079 The management and supervision of this contract will be performed by the Director of Community and Economic Development as part of his normal duties. Approval as presented Not Required None Jos h F. lade, Village Administrator Prepared by: Reviewed by: Bill Neuendorf, Co r munity & Ec o is Development Corporation Counsel RESOLUTION 09 -40 AUTHORIZING A CONTRACTUAL AGREEMENT WITH S. B. FRIEDMAN AND COMPANY FOR PREPARATION OF A SENIOR HOUSING NEEDS ANALYSIS STUDY WITHIN THE LEHIGH /FERRIS TAX INCREMENT FINANCING (TIF) REDEVELOPMENT PROJECT AREA WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, in 2000, the Corporate Authorities of the Village of Morton Grove designated the Lehigh /Ferris Avenue Tax Increment Financing (TIF) Redevelopment Project Area and established a special tax allocation fund to improve this area; and WHEREAS, while some development is already underway, a great deal of work remains to develop various sites with transit oriented redevelopment; and technical assistance is needed by the Village in analyzing the current and future needs of Morton Grove residents for affordably- priced senior housing as well as the options for satisfying the community's need; and WHEREAS, the specialized expertise available through a development consultant may also assist the Village in the strategic plamling to realize affordably -priced housing units for the Village's seniors; and WHEREAS, in order to better to understand the nature of Morton Grove's senior housing needs, a professional study of demographic trends and available housing options is necessary; and WHEREAS, S. B. Friedman and Company was selected as the real estate development consultant through a competitive process in 2003 and has performed satisfactorily on work within the District; and WHEREAS, authorization is needed to direct S.B. Friedman and Company to conduct a senior housing needs analysis study; and WHEREAS, S.B. Friedman has provided a proposal to conduct this study at an approximate cost of $23,000 to $25,000 as described in Exhibit "A ". NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village President of the Village of Morton Grove is hereby authorized to execute, and the Village Clerk to attest a contractual agreement with S.B. Friedman and Company to undertake a senior housing needs analysis study for the Lehigh/Ferris Subarea as outlined in Exhibit "A" in an amount not to exceed $25,000. SECTION 3: The Village Administrator and Community and Economic Development Director are hereby authorized to coordinate the implementation of this contract with S. B. Friedman Company and subconsultants. SECTION 4: This Resolution shall be in full force and effect upon its passage and approval. PASSED this 27`x' day of JULY 2009 Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED by me this 27`x' day of JULY 2009 Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 28`x' day of JULY 2009 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois EXHIBIT "A" �'S. B. Friedman & Company Real Eslaw ,idri.yory and Uavelapmmn Cortsahaln.c 2'21 N. LaSalle St., Suite 520 • Chicago, Illinois 60601 -1302 • 3 11414-4250 • Fax: 312/424 -4262 • www.fried III anCoxn:n July 8, 2009 Mr. Joseph F. Wade Village Administrator Village of Morton Grove 6101 Capulina Ave. Morton Grove, IL 60053 -2902 Re: Senior Rousing breed Analysis Dear Mr. Wade: Pursuant to our recent discussions, S. B. Friedman & Company is pleased to present this proposal to review the means by which development in the Lehigh /Ferris TIF District meets the spectrum of needs for senior housing among Morton Grove residents. Background The Village of Morton Grove has a goal of providing senior housing that is appropriately affordable to the residents of the Village and potentially their parents. This goal was established as a result of a community process. In the developer recruitment process for Site B within the Lehigh /Ferris Subarea, proposals emerged for rental senior housing affordable to persons with incomes at or below 60% of area median income (AMI) for the metropolitan area, which is considered a low— income profile. Since affordable senior housing was not a priority for Site B, the Village Board is interested in understanding whether other development within the District may meet the bulk of need within the Village. We therefore propose to review the demographic profile of seniors in Morton Grove, analyzing it by age /income segments, and to evaluate the fit of that distribution with the existing and proposed senior housing in the Village. The following scope is proposed. Scope of Services 1. Obtain Information on Proposed Project and Existing Senior Housing in Village We will meet with the Village to obtain information on the proposed project and also any other information on existing senior housing in the Village. At this time we are aware of the "white house" on Waukegan Road and will identify other senior facilities in the Village. We will also contact prospective developers of senior housing to confirm price points, entrance requirements and fees, and other aspects of their projects. S. B. Friedman & Company I Development Advisors Village of Morton Grove Proposal to Review Senior Housing Need 2. Review Senior Housing Task Force Report and Goals We will obtain and review the 2004 report of the Village's ad hoc senior housing task force so as to familiarize ourselves with the background of the issue in the Village, and the goals established. 3. Analyze Age /Income /Tenure Distribution of Morton Grove Seniors Using privately produced data from ESRI as well as direct access to the American Communities Survey data produced by the U.S. Census Bureau, we will construct a profile of the existing and projected senior population in Morton Grove. The profile will segment the senior households by age, income, size, and current housing tenure /status. Projections will be made for five years. To the extent that data can be obtained, we will also look at the household wealth of seniors, value of the housing they may own, and current conditions of the housing resale market (using MLS data). 4. Compare Demand /Supply and Identify Gaps Demand by segment will be compared to supply by type and price level. In this analysis, industry data will be used to help evaluate the proportion of seniors that may be interested in any form of senior housing. (Most seniors prefer to age -in- place). We will also use Public Use Microdata Sample (PUMS) files to identify the propensity of senior households to choose senior housing products versus other housing products for a local region that includes Morton Grove. The specific characteristics of prospective senior housing developments will be compared to the demand profile. Gaps will be identified. 5. Alternative Approaches to Senior Housing Supply Gaps /Need The prior task may identify gaps in the supply related to specific segments. Alternative ways of meeting those needs will be identified on a conceptual level. These might include Village subsidy of selected senior housing units, rent supplements, an alternative housing development, or other techniques. 6. Summary and Recommendations A draft report will be prepared summarizing our findings and recommendations. We will meet with the Village Board and staff to present and discuss the report. Comments will be incorporated into the final report. Time Frame and Fees On the basis of the scope of the work outlined herein and our experience with similar projects, we estimate that it will take approximately four to six weeks to complete the analysis from the date we begin research. Timing is also dependent on the level of cooperation of local officials, S. B. Friedman & Company 2 Development Advisors Village of Morton Grove Proposal to Review Senior Housing Need property managers, real estate brokers and developers, and representatives of commerce and goverriment from whom we must obtain data. Professional fees for this service will be based on the time required at the current hourly rates of the staff involved. The scope of the engagement and our experience with similar services indicate that our professional fees will be approximately $23,000 to $25,000 as detailed on the attached budget worksheet. Local travel, publications, maps, telephone toll charges, photocopies, report reproduction, color reproduction, faxes, messenger and express services, postage, data purchased specifically for this project, use of company owned or licensed data bases, and other out -of- pocket expenses are included in this estimate and will be billed in addition to professional fees as incurred (without mark -up). This fee estimate is subject to upward revision if the engagement entails more time than estimated due to problems that are encountered that could not reasonably have been foreseen at the commencement of the engagement, or if the scope is changed. In this event, we will discuss the matter with you so that a mutually acceptable revision may be made. If the time spent on this engagement is substantially less than we have estimated, we will bill you a lesser amount. This estimate contemplates two client meetings plus one presentation to the Village Board. Additional meeting time will be billed at the current hourly rates of the participants. Invoices will be rendered not more frequently than monthly as our work progresses for services and costs incurred. These invoices are payable within 30 days. If, at any point during the course of the study the decision is made to discontinue our services, our fee will be based upon the actual time expended and out -of- pocket costs incurred to that date. The attached Limitations of Our Engagement apply to this assignment. Acceptance Procedures We appreciate the opportunity to present this proposal to you. To indicate your acceptance of this proposal, please sign a copy and return it to us as authorization for us to proceed. Sincerely, Stephen B. Friedman, AICP, CRE President Accepted: Signature Date Printed Name Title S. B. Friedman & Company 3 Development Advisors Village of Morton Grove Proposal to Review Senior Housing Need LIMI'T'ATIONS OF OUR ENGAGEMENT Our report will be based on estimates, assumptions and other information developed from research of the market, knowledge of the industry and meetings during which we will obtain certain information. The sources of information and bases of the estimates and assumptions will be stated in the report. Some assumptions inevitably will not materialize, and unanticipated events and circumstances may occur; therefore, actual results achieved during the period covered by our analysis will necessarily vary from those described in our report and the variations may be material. The terns of this engagement are such that we have no obligation to revise the report to reflect events or conditions which occur subsequent to the date of the report. These events or conditions include without limitation economic growth trends, governmental actions, additional competitive developments, interest rates and other market factors. However, we will be available to discuss the necessity for revision in view of changes in the economic or market factors affecting the proposed project. Our study will not ascertain the legal and regulatory requirements applicable to this project, including zoning, other state and local government regulations, permits and licenses. No effort will be made to determine the possible effect on this project of present or future federal, state or local legislation, including any environmental or ecological matters. Further, we will neither evaluate management's effectiveness, nor will we be responsible for future marketing efforts and other management actions upon which actual results will depend. Our report will be intended solely for your information. S. B. Friedman & Company 4 Development Advisors Review of Senior Housing Need Village of Morton Grove Personnel SBF RB Assoc Rate $ 300 $ 200 $ 120 1. Obtain Information on Proposed Project and Existing Senior Housing In Village (Inel Start -up Mtg) 4 8 12 2. Review Senior Housing Task Force Report and Goals 2 4 4 3. AnalyzeAge/Ineome /Tenure Distribution of Morton Grove Seniors 2 8 16 Gaps 2 8 8 5. Alternative Approaches to Gaps/Need 2 4 6. Summary and Recommendations (Incl. staff and VB Mtgs) 8 16 24 Sub -total Hours 132 20 48 64 Sub -total dollars $ 23.280 $ 6,000 $ 9,600 $ 7,680 Expenses $ 720 Contingency $ 1,000 Total $ 25,000 Legislative Summary Resolution 09 -41 AUTHORIZING THE PURCHASE OF PANASONIC CF -30 TOUGHBOOK LAPTOPS THROUGH THE ILLINOIS STATE BID PROGRAM, CONTRACT #CNIS8291640 Introduced: July 27, 2009 Synopsis: To authorize the Village President to approve the purchase of seven (7) Panasonic CF -30 Toughbook laptops from CBS Office Technologies in Springfield, Illinois. CDS Office Technologies was awarded the State of Illinois contract to sell the Panasonic CF -30 Toughbooks through a competitive purchasing program. Purchasing the laptops from the State Bid Program allows municipalities to obtain scale of economics and utilize the State's competitive purchasing process. Purpose: To replace aging squad car laptops subjected to 24 -hour use and adverse working environment not conducive to electronic equipment. Background: The Morton Grove Police Department reviews its technology to protect the safety of the public and its police officers and to minimize liability. The current Police Department laptop computers are given a life expectancy of three to five years depending, on type of usage. Squad laptops are exposed to heat, cold, dust, vibration and other conditions not conducive to lengthening their service. Officers are reliant on the information they retrieve from the laptops. The Police Department has investigated the Village's needs and specifications for in -car video recording systems and has determined the Panasonic CF -30 Laptop from CDS Office Technologies in Springfield, Illinois, which was awarded the Illinois State Bid Program contract 43MS8291640 is capable of meeting the Village's needs and specifications. By State law and Village ordinance, the Village is allowed to participate in State and intergovernmental purchase programs in lieu of its normal competitive bidding process. Programs, Departments Police and MIS Department. or Groups Affected Fiscal Impact: A total of $26,420.00 for seven (7) laptops, seven (7) DC adapters and one (I ) combo CD drive. Source of Funds: General Fund 023014-5 72010 Workload Impact: The ordering will be coordinated by the Police Department during their normal course of business. Administrator Approval as presented. Recommendation: First Reading: Not Required Special Considerations or None Requirements: Respectfully submitted: Joseph Wa e Vi all ,,. Administrator j Prepared by: (�son, Reviewed by`ark Eric ZChief of Police Teresa Corporation Counsel RESOLUTION 09 -41 AUTHORIZING THE PURCHASE OF PANASONIC CF -30 TOUGHBOOK LAPTOPS THROUGH THE ILLINOIS STATE BID PROGRAM, CONTRACT # CMS8291640 WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village Board has authorized the acquisition of Panasonic CF -30 Laptop computers in the Calendar Year 2009 Budget, and WHEREAS, the Calendar Year 2009 Budget incorporates a line item to purchase seven (7) Panasonic CF -30 Laptop Computers in Account Number 023014- 572010; and WHEREAS, the Police Department has investigated the Village's needs and specifications for in -car video recording systems and has determined the Panasonic CF -30 Laptop from CDS Office Technologies in Springfield, Illinois, which was awarded by the Illinois State Bid Program, Contract #CMSS291640 is capable of meeting the Village's needs and specifications; and WHEREAS, the Chief of Police recommends the Village enter into a purchase contract for the purchase of laptop computers from CDS Office Technologies in Springfield, Illinois who was awarded the State of Illinois Contract to sell the Panasonic CF -30 Laptop Computers, for a total price of $26,420.00; and NOW, 'THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village President and Board of Trustees hereby authorize the purchase of seven (7) Panasonic CF -30 Laptop Computers from CDS Office Technologies per the terns and conditions of the Illinois State Bid Program, Contract #CMS8291640, for a total cost of $26,420.00. SECTION 3: The Chief of Police, Village Administrator, Director of Finance and/or their designees are hereby directed to authorize the issuance of a purchase order and take all steps necessary to effectuate the purchase of seven (7) laptop computers, seven (7) DC adapters, and one (I) combo CD drive. SECTION 4: That this Resolution shall he in full force and effect from and after its adoption. PASSED this 27 °i day of July 2009. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 27'x' day of July 2009. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and PILED in my office this 28`x' day of July 2009. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cools County, Illinois Legislative Summary I— Resolution 09 -42 AUTHORIZING THE EXECUTION OF A CONTRACT WITH ARROW ROAD CONSTRUCTION COMPANY FOR THE 2009 STREET IMPROVEMENT PROGRAM Introduced: Synopsis: Purpose: Background: Programs, Departs or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recommend: First Reading: July 27, 2009 To authorize the Village President to execute a contract with Arrow road Construction Company for the 2009 Street Improvement Program. The 2009 Street Improvement Program is necessary to maintain the quality, drainage, and drivability of the streets in the Village. The current program includes the resurfacing and ancillary improvements on Oriole Avenue from Church Street to Palma Lane; Palma Lane from Ozanam Avenue to Oriole Avenue; Wilson Terrace from Marion Avenue to Sayre Avenue; Lyons Street from Dead End to Central Avenue; and Belleforte Avenue from Dempster Street to Dead End, An Exhibit is attached to illustrate the general scope of work. This contract was bid through a public process in which the contract was advertised and sealed bids were received. Nine bid packages were purchased and four bids were submitted (bid tabulation attached). Arrow Road Construction Company of Mt. Prospect, Illinois was determined to be the lowest responsible bidder. Arrow Road Construction Company's qualifications and availability were verified. The proposal price is within the budgeted amount. The bid process substantially conformed to the Village's purchasing requirements except the notice of the contract was published for 16 calendar days prior to the bid opening date instead of 14 business days as required by Village Code. The Village Board has the authority to waive this technical defect. Because issuing a new bid for this contract would delay the start of work and could result in higher unit prices for the same work, Village staff has recommended that this defect be waived and the bid from Arrow Road Construction Company in the amount of $416,273.09 be accepted. Ordinance 09 -06 allocates additional funding in the amount of $330,000 from the fund balance of the Capital Projects Fund. Public Works, Engineering Division The estimated contract value is $416,273.09. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Capital Project Fund - Account No.: 305060 - 553320 and the fund balance of the Capital Projects Fund. The Public Works Department, Engineering Division, as part of their normal work activities, performs the management and implementation of the program. Approval as presented. N/A Special Consider or Approval of this resolution requires two - thirds majority vote to waive the technical deficiencies Requirements: in the bidding process. Respectfully submitted: i lose de, Village Administrator Prepared by: "`'� " "'—' Reviewed by: Chris Tomieh, Village Engineer Teresa H1 fin List n, Corporation Counsel RESOLUTION 09 -42 AUTHORIZATION TO EXECUTE A CONTRACT WITH ARROW ROAD CONSTRUCTION COMPANY FOR THE 2009 STREET IMPROVEMENT PROGRAM WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is ahome rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the 2009 Street Improvement Program is necessary in order to maintain the Village's infrastructure; and WHEREAS, the 2009 Street Improvement Program includes the following streets: Street _ Between ORIOLE AVENUE CHURCH STREET AND PALMA LANE PALMA LANE OZANAM AVENUE AND ORIOLE AVENUE WILSON TERRACE MARION AVENUE AND SAYRE AVENUE LYONS STREET DEAD END AND CENTRAL AVENUE BELLEFORTE AVENUE DEMPSTER STREET AND DEAD END and WHEREAS, the Public Works Department advertised in the July 2, 2009, issue of the Pioneer Press Newspaper inviting bids on the "2009 Street Improvement Program"; and WHEREAS, the notice for this contract was published for 12 business days and 16 calendar days prior to the date set for the receipt of bids; and WHEREAS, Municipal Code Title 1, Chapter 9, Article A, Section 2, Subsection D requires a notice for this contract to be published at least fourteen (14) business days prior to the date set for the receipt of bids; and WHEREAS, the Village Board has the authority to waive technical deficiencies in the bidding process; and WHEREAS, rejecting the bids and issuing a new bid for this contract would delay the completion of work and could result in higher unit prices for the same work; and WHEREAS, nine general contractors purchased the bidding documents; and WHEREAS, four bids were received, publicly opened and read at the Public Works Facility at 10:00 a.m. on Friday, July 17, 2009, with the bid results as follows: Contractor Total Arrow Road Construction Company $416,273.09 A Lamp concrete Contractors $428,860.00 Schroeder Asphalt Services, Inc. $4305057.00 J.A. Johnson Paving Company $456,581.23 ; and WHEREAS, the low bidder is Arrow Road Construction Company of Mt. Prospect, Illinois; and WHEREAS, Arrow Road Construction Company has performed work for the Village of Morton Grove in a satisfactory manner; and WHEREAS, the qualifications and availability of the low bidder have been verified; and WHEREAS, the low bid is $416,273.09 within the available funding for the project; and_ WHEREAS, funding for the above work in the amount of $149,417 is included in the Village of Morton Grove 2009 Budget in Account Number 305060 - 553320; and WHEREAS, Ordinance 09 -06 allocates additional funding in the amount of $330,000 from the fund balance of the Capital Projects Fund. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION I. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2. The Corporate Authorities accept the bid of Arrow Road Construction Company in the amount of $416,273.09 and waive all technical bidding defects for the 2009 Street Improvement Program bids. SECTION 3. The Corporate Authorities do hereby re- ratify the additional expenditure of $330,000 from the find balance of the Capital Projects Fund for the project. SECTION 4. The Village President of the Village of Morton Grove is hereby authorized to execute and the Village Clerk to attest a contract with Arrow Road Construction Company, based upon their bid for the 2009 Street Improvement Program in the amount of $416,273.09. SECTION 5. The Village Administrator, Director of Public Works and Village Engineer and their designees are hereby authorized to take all steps necessary to oversee, implement this contract. SECTION 6. That this Resolution shall be in frill force and effect upon its passage and approval. PASSED THIS 27`x' DAY OF JULY 2009 Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED BY ME THIS 28 °i DAY OF JULY 2009 Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 28`x' DAY OF July 2009 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois J 0 00 0 C 0 00 C U x CD o 0 00 i h m O 0 W O o W 0 O 7 w > o N 00 0 r 0 2 2 � F m 0 O W E (7 Q N w a O J J m � a N `o P a 0 00 0 00 C o o i h a0 0 O0 0 0 0 000 00 0 0 0 0 0 000MNOOOOOO 000 ioo 0 rv° 00 0 00 00 w O oN N oN N mm M o 0 0 0 o N P o N 0 o° N v°� o 0 0 N o 0 0 0 0 m M ! 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F O�I p� o c,o l,lo �- v vlml¢ �I x a m oz¢a a�..o x o m o¢ o o v s a LLinlm Ix- rz- e w ¢i 1 .11 W '10 1001 III (O -�I O �^ I IN °o °I °olm IO o - IN�° °ol m o ° N °o — 'o a m I° oIv "rj If° Cp o ° °O�° m v °°p mlo� LA O 7001 o p� I Or INI� a O o ° ^ a�a, °< a N 0 to 0 o o O a O n �p o O m m LL�a'I wl�n'I v a a o h n v a �C ��_J_ °n m o n N 0 N m a Legislative Summary Resolution 09 -43 AUTHORIZING THE EXECUTION OF A CONTRACT WITH Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recommendation First Reading: NORTH SUBURBAN ASPHALT MAINTENANCE, INC. FOR THE 2009 CRACKSEALING PROGRAM July 27, 2009 To authorize the Village President to execute a contract with North Suburban Asphalt Maintenance, Inc. for the 2009 Cracksealing Program. The 2009 Cracksealing Program is an annual preventative maintenance program that can delay the onset of pavement deterioration if done at the appropriate time in the life of a pavement surface and reduce the life cycle cost of maintaining a street. The current program includes routing and sealing cracks up to' /4 -inch on Central Avenue from just north of Dempster St to just north of Church St, Harlem Ave from Dempster St to Golf Road, Shenmer Road from Dempster St to Golf Rd. This contract was bid through a public process in which the contract was advertised and sealed bids were received. Four bid packages were purchased and three bids were submitted. North Suburban Asphalt Maintenance, Inc. of Niles, IL was determined to be the lowest responsible bidder. North Suburban Asphalt Maintenance, Ine.'s qualifications and availability were verified. The proposal price is $22,225.00 within the budgeted amount. The bid process substantially conformed to the Village's purchasing requirements except the notice of the contract was published for 14 calendar days prior to the bid opening date instead of 14 business days as required by Village Code. The Village Board has the authority to waive this technical defect. Because issuing a new bid for this contract would cause the work to be completed in undesirably lower temperatures that would increase drying time and increase public inconvenience, Village staff has recommended that this defect be waived and the bid of North Suburban Asphalt Maintenance, file. in the amount of $22,225.00 be accepted. Public Works, Engineering Division The estimated contract value is $22,225.00. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Capital Project Fund - Account No.: 035060 - 552290. The Public Works Department, Engineering Division, as part of their normal work activities, performs the management and implementation of the program. Approval as presented. N/A Special Considerations or Approval of the resolution requires Requirements: ( defic�ie „n�ci�es ii the bidding process. Respectfully submitted: �Xt �/ ��� .lose Wile, Village Administrator two /thirds majority vote to waive the technical Prepared by:lVT Reviewed by: Chmc, lage Engineer Teresa Ho,Pfny(n Liston, Corporation Counsel RESOLUTION 09 -43 AUTHORIZATION TO EXECUTE A CONTRACT WITH NORTH SUBURBAN ASPHALT MAINTENANCE, INC. FOR THE 2009 CRACKSEALING PROGRAM WHEREAS, the Village of Motion Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the 2009 Cracksealing Program is an annual preventative maintenance program that can delay the onset of pavement deterioration if done at the appropriate time in the life of a pavement surface and reduce the life cycle cost of maintaining a street; and WHEREAS, the 2009 Cracksealing Program includes routing and sealing cracks on the following streets: ; and Street Between Central Avenue Dempster Street to Church Street Harlem Avenue Dempster Street to Golf Road Shermer Road Dempster Street to Golf Road WHEREAS, the Public Works Department advertised in the July 2, 2009, issue of the Pioneer Press Newspaper inviting bids on the "2009 Cracksealing Program'; and WHEREAS, the notice for this contract was published for 12 business days and 16 calendar days prior to the date set for the receipt of bids; and WHEREAS, Municipal Code Title 1, Chapter 9, Article A, Section 2, Subsection D requires a notice for this contract to be published at least fourteen (14) business days prior to the date set for the receipt of bids; and WHEREAS, the Village Board has the authority to waive technical deficiencies in the bidding process; and WHEREAS, rejecting the bids and issuing a new bid for this contract would cause the work to be completed in undesirably lower temperatures that would increase drying time and increase public inconvenience; and WHEREAS, four general contractors purchased the bidding documents; and WHEREAS, three bids were received, publicly opened and read at the Public Works Facility at 10:30 am on Friday, July 17, 2009, with the bid results as follows: ; and Contractor Total North Suburban Asphalt Maintenance, Inc. $22,225.00 SKC Construction $33,775.00 Behm Pavement Maintenance, Inc. $37,625.00 WHEREAS, the low bidder is North Suburban Asphalt Maintenance, Inc. of Niles, Illinois; and WHEREAS, North Suburban Asphalt Maintenance, Inc. has performed work for the Village of Morton Grove in a satisfactory manner; and WHEREAS, the qualifications and availability of the low bidder have been verified; and WHEREAS, the low bid is within the available funding for the project; and WHEREAS, funding for the above work in the amount of $37,000 is included in the Village of Morton Grove 2009 Budget in Account Number 035060 - 552290. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Corporate Authorities accept the bid of North Suburban Asphalt Maintenance, Inc. in the amount of $22,225.00 and waive all technical bidding defects for the 2009 Craeksealing Program bids SECTION 3: The Village President of the Village of Morton Grove is hereby authorized to execute and the Village Clerk to attest a contract with North Suburban Asphalt Maintenance, Inc. based upon their bid for the 2009 Cracksealing Program in the amount of $22,225.00. SECTION 4: The Village Administrator, Director of Public Works and Village Engineer and their designees are hereby authorized to take all steps necessary to oversee, implement this contract. SECTION 5: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 27`h DAY OF JULY 2009 Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED BY ME THIS 28`x' DAY OF JULY 2009 Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 28`x' DAY OF July 2009 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois LelZislative Summary Resolution 09 -44 AUTHORIZING THE EXECUTION OF A CONTRACT WITH VISU -SEWER OF ILLINOIS, LLC. FOR THE 2009 SEWER LIiNING PROGRAM Introduced: July 27, 2009 Synopsis: To authorize the execution of a contract with Visu -Sewer of Illinois, LLC, Bridgeview, Illinois, for the 2009 Sewer Lining Program Purpose: The 2009 Sewer Lining Program is necessary to maintain the Village's sewer system. The program includes the repair of a combined sewer on Austin Avenue I and on Lyons Street. Background: ( The Village contracts with a sewer lining contractor to rehabilitate sewers within the Village to maintain the structural integrity, improve efficiency, decrease infiltration, and extend the service life of the sewer. The cured -in -place pipe reduces costs, parkway destruction, tree removal, and resident inconveniences caused by traditional repairs requiring excavation. This contract was bid through a public process in accordance with the Village code where the contract was advertised and sealed bids were received. Village staff recommends the contract be awarded to Visu -Sewer of Illinois, LLC who was the lowest qualified bidder in the base bid amount of $44,475 and alternate bid award in the amount of $16,570 whose qualifications and availability have been checked and approved. Programs, Departments Public Works, Engineering Division and Sewer Division or Groups Affected Fiscal Impact: The estimated base bid and alternate bid contract value is $61,045.00. Since this is a unit price contract, the final contract arnount will be based on the actual quantity of work performed. Source of Funds: j Enterprise Fund - Account No.: 405034 - 552290. Workload Impact: The Public Works Department; Engineering Division, as part of their normal work activities, performs the management and implementation of the program. Admin Recommendation: Approval as presented. First Reading: Not required I Special Considerations or � Based on bids received, budgeted funds are sufficient to complete both the base Requirements: Respectfully submitted: Josepl F. Wade, Village Administrator Prepared by: Reviewed by: Josep _ J. LDalun, Superintendent, Water /Sewer Teresa Liston, Corporation Counsel RESOLUTION 09 -44 AUTHORIZATION TO EXECUTE A CONTRACT WITH VISU -SEWER OF ILLINOIS, LLC FOR THE 2009 SEWER LINING PROGRAM WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of tile State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the powerto tax and incur debt; and WHEREAS, the 2009 Sewer Lining Program is necessary in order to maintain the Village's infrastructure; and WHEREAS, the base bid sewers included in the 2009 Sewer Lining Program are as follows: Size and Tvpe Street Between Len Hih 18" Combined Sewer Lyons Street Major Ave.to Mango Ave. 330 LF 18', Combined Sewer and Austin Avenue South Park Ave to Capulina Ave 325 LF WHEREAS, the alternate bid sewers included in the 2008 Sewer Lining Program are as follows: Size and Type Street Between Length 15" Combined Sewer Austin Avenue Lincoln Ave to Grove St 330 LF and WHEREAS, the Public Works Department advertised in the June 25, 2009 issue of the Pioneer Press Newspaper inviting bids on the 2009 Sewer Lining Program; and WHEREAS, seven general contractors obtained the bidding materials; and WHEREAS, five bids were received, publicly opened, and read atthe Public Works Facilityat 10:00 a.m. on July 16, 2009, with the bid results as follows: ;and Contractor VISU -Sewer of Illinois, LLC Insituform Technologies USA, Inc Michels Corporation American Pipe Liners Kenny Construction Company Total the low bidder is Visu -Sewer Base Bid - $44,475.00 Alternate Bid - $16,570.00 above work Base Bid - $48,700.00 2009 Budget in Alternate Bid - $20,310.00 Base Bid - $51,690.00 Alternate Bid - $21,960.00 Base Bid - $58,050.00 Alternate Bid - $25,430.00 Base Bid - $77,850.00 Alternate Bid - $41,750.00 WHEREAS, the low bidder is Visu -Sewer of Illinois, LLC, Bridgeview, Illinois; and WHEREAS, funding for the above work is included in the Village of Morton Grove 2009 Budget in Account Number 405034 - 552290 in the amount of $70,000.00. WHEREAS, based on the bid results, sufficient funding is availableto perform the worl<contained within the base bid option and the alternate bid option; and WHEREAS, the final contract amount is estimated to be $61,045.00; and WHEREAS, the qualifications and availability of the low bidder have been verified. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2. The Village President ofthe. Village of Morton Grove is hereby authorized to execute, and the Village Clerk to attest, a contractwith the Visu- Sewerof Illinois, LLC., 9014 S. Thomas Avenue, Bridgeview, Illinois 60455, based upon their bid for the "2009 Sewer Lining Program" in the estimated amountof$61,045.00. SECTION 3. The Village Administrator and Village Engineer are hereby authorized to coordinate the implementation of this contract with Visu -Sewer of Illinois, LLC. SECTION 4. That this Resolution shall be in full force and effect upon its passage and approval. PASSED this 271" day of JULY 2009 Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED by me this 27 °' day of JULY 2009 Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 28`x' day of JULY 2009 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary -- Ordinance 09 -I2 AN ORDINANCE TO AMEND THE MUNICIPAL CODE TO RESTRICT PARKING ON CRAIN STREET BETWEEN MARMORA AVENUE AND MENARD AVENUE WITHIN THE VILLAGE OF MORTON GROVE AS AMENDED AT THE JULY 13, 2009, BOARD MEETING Introduced: June 8, 2009 Synopsis: To approve parking restrictions pursuant to the Traffic Safety Commission and Village Staff recommendations. Purpose: To alleviate parking congestion from Julia Molloy School staff and visitors, and mitigate hindrances to daytime snow plowing and street sweeping. Background: At the April 2, 2009, Traffic Safety Commission meeting a request was presented for parking restrictions on Crain Street between Marmora Avenue and Menard Avenue. Residents have requested zoned parking on this street to provide the ability to park their cars in front of their property, and to allow public safety vehicles, streetsweepers and snow plows the ability to safely maneuver through the thoroughfares. Staff and visitors at Julia Molloy School (Niles Township Dist for Special Education #807) regularly park on the 5800 block of Crain Street because the school's parking lot does not have enough parking spaces. Existing parking on this segment is already restricted on the north side to Village residents displaying a Morton Grove vehicle sticker. Julia Molloy School staff have been able to obtain an adequate number of off - street parking spaces at the adjacent privately -owned properties for Monday through Thursday. The Traffic Safety Commission was supportive of the Village implementing parking restrictions during days and hours when school is in session. The Traffic Safety Commission then recommended Zone I 1 parking restrictions. Village staff, however, recommended a Zone 1 parking restrictions be implemented, and based on that recommendation, the Village Board passed Ordinance 09 -12 which approved Zone 1 parking restriction in that area. Zone 1 restricts parking to one hour on school days between 8:00 am and 3:00 pm except for those vehicles displaying a Zone I special parking permit. The Village received feedback from residents in the area that allowing one hour of open parking would not mitigate present parking problems. As a result, on July 13, 2009, the Village Board voted to reconsider Ordinance 09 -12 and directed staff to amend Ordinance 09 -12 to approve a new zone— Zone 13 parking restrictions. Zone 13 parking restrictions would preclude parking totally on school days between the hours of 8:00 am and 3:00 pm except for vehicles displaying a Zone 13 parking permit. Programs, Depts or ! Public Works Department, Police Department Groups Affected Fiscal Impact: Costs will be associated with the signage materials, installation and perpetual maintenance. The cost of the materials is approximately $210. Source of Funds: General Revenue: 025017- 563130 Workload Impact: The Public Works Department will implement parking restrictions as part of their normal work activities. The Police Department will provide enforcement of the parking restrictions. Admin Recommend: Approval as presented. Second Reading: July 13, 2009 and subsequent reading (amendment) on July 27, 2009 Special Consider None or Requirements: Respectfully submitted: ,r Josept F. W de, Village Administrator Prepared by: _ Reviewed by: /5 Chris Tomich, Village Engineer Teresa 140 flan �is n, ,orporation Counsel J:1 ►:► i AN ORDINANCE TO AMEND THE MUNICIPAL CODE TO RESTRICT PARKING ON CRAIN STREET BETWEEN MARMORA AVENUE AND MENARD AVENUE WITHIN THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village established the Traffic Safety Commission to receive, review, and present recommendations to the president and Board of Trustees regarding requests or inquiries on matters involving traffic safety, including requests for installation of traffic control devices; and WHEREAS, the Traffic Safety Commission received arequest for parking restrictions on Crain Street between Marmora Avenue and Menard Avenue to alleviate parking congestion from Julia Molloy School staff and visitors and mitigate hindrances to the delivery of public services; and WHEREAS, the Traffic Safety Commission, at its regularly scheduled meetings on April 2, 2009, and May 7, 2009, at 7:30 p.m. at the Richard T. Flickinger Municipal Center, considered the above referenced request; and WHEREAS, notifications of the meetings were sent to residents in the area; and WHEREAS, the Traffic Safety Commission recommends the Village require parking restrictions on both sides of the 5800 block of Crain Street between Marmora Avenue and Menard Avenue, specifically Zone 11, which allows no parking between 6:00 a.m. and 9:00 a.m. except for vehicles displaying a Zone I I special parking permit; and WHEREAS, the Traffic Safety Commission also recommends the Village furnish twenty special parking permits to the Executive Director of Julia Molloy School for use by school staff to be limited to use only for the periodic staff meeting on the third Monday of certain months; and WHEREAS, it was determined the Zone I I parking restrictions do not prohibit parking during any of the critical hours of a school day; and WHEREAS, rather than implementing the Traffic Safety Commission's recommended Zone 11 parking restriction, staff recommended the Zone I parking restriction be used which allows for no more than one hour parking between 8:00 a.m. and 3:00 p.m. on weekdays when school is in session except for vehicles displaying a Zone I special parking permit, which was felt more accurately achieved the stated objectives and goals of the Traffic Safety Commission; and WHEREAS, Ordinance 09 -12 was originally adopted June 22, 2009, to provide for Zone I parking in the affected area; and WHEREAS, subsequent to the passage of this ordinance, several residents voiced their concern that allowing the one hour of open parking would not mitigate the areas current parking problem; and WHEREAS, on July 13, 2009, the Village Board passed a motion to reconsider Ordinance 09 -12 and directed staff to amend Ordinance 09 -12 to create and approve a new parking zone, Zone 13 wherein Zone 13 parking restrictions would preclude parking on school days between the hours of 8:00 am and 3:00 pm except for vehicles displaying a Zone 13 parking permit. Zone 13 parking will be for the area of Crain Street between Marmora and Menard Avenue on both sides of the street; and WHEREAS, Village staff has prepared this amended version of Ordinance 09 -12 pursuant to the direction of the Village Board; and WHEREAS, the Village Board of Trustees believe the best interest of the Village of Morton Grove will be served by amending Ordinance 09 -12 as set forth herein to create a new Zone 13 parking restrictions on the 5800 block of Crain Street between Marmora Avenue and Menard Avenue. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Ordinance 09 -12 was adopted and approved on June 22, 2009, is hereby repealed and herein Ordinance 09 -12, as amended, shall be deemed superseding and controlling. SECTION 3: 'Title 5, Chapter 13F, Section 4A is hereby amended to add a new Subsection 13 which will read as follows: 5- 13F -4: RESTRICTED PARKING STREETS: A. Special Permit Parking: 13. There shall be no parking on the following streets, on the following days between the hours indicated, except for vehicles displaying a Zone 13 special parking permit or a Zone 13 special parking pass. Street Between Side of Street Crain Street From the centerline of Marmora Both Avenue to the centerline of Menard Avenue. Date and Time School days from 8:00 am — 3:00 pm SECTION 4: The Village Administrator shall also furnish 20 special parking permits to the Executive Director of Julia Molloy School for use by school staff to be limited to use only for the periodic staff meeting on the third Monday of certain months. SECTION 5: The Director of Public Works is hereby authorized and directed to remove any conflicting signs and erect such signs as detailed in this Ordinance. SECTION 6: This ordinance shall be communicated to residents adjacent to the parking restrictions via a letter, which shall be received as evidence of the passage and legal publication of this Ordinance. Those residents who have already received Zone l parking permit passes shall be issued a Zone 13 parking pass. SECTION 7: This ordinance shall be in full force and effect upon its approval and publication. PASSED THIS 27`x' day of JULY 2009 Trustee Trustee Trustee Trustee Trustee Trustee DiMari a Gomberg Grear Marcus Thill Toth APPROVED BY ME THIS 27`x' DAY OF JULY 2009 Daniel J. Staacknann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and PILED in my office This 27 "' day of JULY 2009 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary ORDINANCE 09 -13 AMENDING TITLE 8, CHAPTER 3, ENTITLED "PLANTS AND WEEDS" OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE Introduced Objective Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: Second Reading: Special Considerations or Requirements: _— Administrator Approval July 13, 2009 To amend Title 8, Chapter 3 of the Village Municipal Code entitled "Plants and Weeds." To update the Village's regulations pertaining to the abatement of unlawful weeds and grasses within the Village, the procedures for that abatement, and the placement of liens against negligent properties. The Village, as part of its regular review of its Municipal Code has reviewed Title 8, Chapter 3 entitled "Plants and Weeds ". This ordinance updates these code provisions to update the procedures for the abatement of unlawful weeds and grasses within the Village, and procedures for providing for the cutting of such weeds and grasses and the placement liens against such properties. The ordinance increases the fine for cutting weeds and grasses in violation of Village Code from a minimum of $30 to $125. Building Department, Legal Department, and Public Works Department Not applicable. Not applicable. Impact for the administration and enforcement of this ordinance will be handled by the Building Department, Legal Department, and Public Works Department during their normal course of duties. Approval as presented. Required — code amendment None Wade, Village Administrator Reviewe Prepared by: Review Teresa,14of a Liston, Corporation Counsel Ed ORDINANCE 09 -13 AMENDING TITLE 8, CHAPTER 3, ENTITLED "PLANTS AND WEEDS" OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village is continually in the process of reviewing and as necessary, updating existing Municipal Ordinances; and WHEREAS, a part of that review process, Title 8, Chapter 3, entitled "Plants and Weeds" has been reviewed and found to be in need of updating; and WHEREAS, the Corporate Authorities deem it is in the best interest of the Village to update the procedures for the abatement of unlawful weeds and grasses within the Village of Morton Grove, and procedures for providing for the cutting of such weeds and grasses, and the placement of liens against properties in the event of same. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Title 8, Chapter 3 of the Municipal Code of the Village of Morton Grove is hereby amended by repealing this chapter in its entirety and replacing it with a new Title 8, Chapter 3 to be entitled as noted to read as follows: CHAPTER PLANTS AND WEEDS SECTION: 8 -3 -1: Definitions 8 -3 -2: Duty to Cut Grass and Weeds 8 -3 -3: Weeds and Grass Abatement— Village Action 8 -3 -4: Lien for Delinquent Costs 8 -3 -5: Penalties 8 -3 -1: DEFINITIONS: RUBBISH Any unsightly material, waste products, refuse, debris, trash or waste lumber deposited, left, piled or scattered that may become a breeding place for insects, rodents or vermin or that may give off unpleasant odors or create a health or fire hazard where located. WEEDS An annual or perennial herbaceous plant of volunteer growth, not cultivated or useful for human food or enjoyment and shall include, but not be limited to, the following: jimson, burdock, ragweed, thistles of all kinds, cocklebur, barberry, (tall, common or European, further known as Barberia vulgaria, or its other horticultural varieties), poison ivy, yellow dock, Indian mallow, sweet clover, wild mustard (including black mustard and yellow mustard), may weed, lamb's quarters, pig weed, beggar ticks, wild lettuce, shepherds purse, smart week, sow thistle, tumbleweed, milkweed, dandelions, etc., any plant that, when in blossom, gives off an unpleasant or obnoxious odor or pollen irritating to human tissue, and any plant growth that may conceal rubbish, debris or filthy deposits, or constitute a fire hazard when dry, or any plant that causes or adds its influence in bringing on hay fever, or other similar or noxious plant, and all plants generally recognized as weeds within the State of Illinois including without limitations noxious weeds as determined by the Illinois Department of Agriculture. (Ord. 85 -1, 1- 25 -1985) 8 -3 -2: DUTY TO CUT GRASS AND WEEDS: A. It shall be the duty of every owner and also any person, firm, or corporation in possession or control of any land in the Village to keep all weeds thereon cut so no weeds are allowed to reach a height of more than six inches ( "6 ") and it is unlawful for any owner, and for any person, firm, or corporation in possession or control of such land to fail to do so. B. It shall be the duty of every owner, and also every person, firm, or corporation in possession or control of any land in the Village to keep all grass thereon, cut so no grass is allowed to reach a height of more than six inches (6 ") and it is unlawful for any owner, and for any person, firm, or corporation in possession or control of such land to fail to do so. This section shall not apply to ornamental gasses. C. Any weeds or grass exceeding a height in violation of this section are hereby declared to be a nuisance. (Ord. 85 -1, 1 -25 -1985) 8 -3 -3: WEEDS AND GRASS ABATEMENT — VILLAGE ACTION: A. The Village Administrator or his/her designee may authorize the cutting of weeds and grass if such weeds or grass exceed the height limitations set forth in 8 -3 -2 after five (5) days advanced notice has been personally given or sent by regular U.S. mail to the owner at the last known address on file with the Village or upon posting of said notice at the property or upon notice personally given or sent by regular U.S. mail to any person, firm, or corporation known by the Village to be in possession or control of such land. B. Upon cutting of such weeds or grass, the Village shall charge the owner, and every person, firm, or corporation in possession or control of such land a fee for said cutting in an amount not less than one hundred twenty -five dollars (S 125) for each time the Village has cut said grass or weeds, and the owner, andlor person, firm, or corporation in possession or control of such land shall be jointly and severability liable to pay such fee. Said fee shall be paid to the Village within fourteen (14) days after notice of such fee is given to such person in any of the methods previously described in this paragraph. C. Failure to pay such fee within the time specified above shall thereafter subject the violator to a penalty of ten percent (10 %) of the unpaid delinquent charge or twenty -five dollars ($25) whichever is greater which shall be collected as part of said delinquent charge. 8 -3 -4: LIEN FOR DELINQUENT COSTS: A. In the event said weeds or grass cutting fee remains unpaid for more than fourteen (14) days, said unpaid fee shall constitute a lien upon the real estate. Corporation Counsel is hereby authorized in accordance with law to file a notice of lien in the office of the Recorder of Deeds in Cook County, Illinois; to foreclose this lien; and /or to sue the owner, and or every person, firm, or corporation in possession or control of such lien in a civil suit to recover all money due to the Village pursuant to this Chapter, plus all costs of suit and reasonable attorney's fees. Any judgment obtained pursuant to the section may be enforced in accordance with Illinois law. In addition to all charges due, the Village is entitled to collect the cost of filing its notice of lien, foreclosing said lien, and all litigation costs together with all collection and legal expenses incurred. B. The notice of lien shall consist of a sworn statement setting out: 1. A description of the real estate sufficient for the identification thereof. 2. An amount of money representing the cost and expense incurred or payable to the Village pursuant to this Chapter. 3. The date or dates when such cost or expenses were incurred by the Village. C. The lien of the Village shall be superior to all other liens and encumbrances except tax liens to the extent allowed by law. D. Upon payment of cost expenses, charges, and penalties, the lien created under this section shall be released by the Village and cost to prepare and record said release shall be paid by the owner, and /or person, firm, or corporation in possession or control of the land. (Ord. 69 -7, 7 -1- 1969) 8 -3 -5: PENALTIES: Any person who shall violate any provision of this Chapter shall be fined an amount in accordance with Title 1, Chapter 4, of this Code. Each day the violation continues shall be deemed a separate violation. Said fine shall be in addition to any and all other remedies, fees, or expenses which may be charged pursuant to this Chapter. SECTION 3: The terms and conditions of this ordinance shall be severable and if any section, term, provision or condition is found to be invalid or unenforceable for any reason by a court of competent jurisdiction the remaining sections, terms, provisions, and conditions shall remain in full force and effect. SECTION 4: In the event thus ordinance or any part thereof is in conflict with any statute, ordinance, or resolution, or part thereof, the provisions of this ordinance shall be controlling and shall supersede all other statutes, ordinances, or resolutions, but only to the extent of such conflict. SECTION 5: This Ordinance shall be in full force and effect upon its adoption, approval, publication as allowed by law. PASSED this 27 "' day of July 2009. 'Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee" hill Trustee Toth APPROVED by me this 27 "' day of July 2009. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 28 'h day of July 2009. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cools County, Illinois Legislative Summary AN ORDINANCE GRANTING AN ADDITIONAL AMENDMENT TO THE SPECIAL USE PERMIT FOR THE PROPERTY LOCATED AT 8710 FERRIS AND 8701 LINCOLN AVENUE FOR A PLANNED UNIT DEVELOPMENT IN THE VILLAGE OF MORTON GROVE Introduced: July 27, 2009 Synopsis: This ordinance will grant an amendment to the special use permit for the property located at 8710 Ferris and 8701 Lincoln Avenue to allow the unit mix to be reduced to 64 units. Purpose: The Unified Development Code requires an amendment to a special use permit when revisions are made to Planned Unit Developments. Background: hi 2005, pursuant to Ordinance 05 -28, the Corporate Authorities approved a special use permit for a Planned Unit Development at 8710 Ferris and 8701 Lincoln Avenue for the construction of 65 town homes. h7 2007, at the request of the owners, Toil Brothers, Inc., and pursuant to Ordinance 07 -07, the Village approved an amendment to the special use permit to reduce the number of units from 65 to 64 and to change the mix of the style of the units. Ordinance 09 -10 granted an amendment to the special use permit which would change the unit mix back to the 65 town homes approved in the original Planned Unit Development. Now Toll Brothers wishes to change the unit mix in another portion of the site which will reduce the unit mix to 64 units again. Pursuant to the Unified Development Code adopted pursuant to Ordinance 07 -07, such minor changes all allowed without the need of going through a full formal Plan Commission process, so long as the amendment has been approved by the Village Administrator, Corporation Counsel, Building Commissioner, and Plan Commission Chairperson. All these officials have approved the proposed amendment. Approval of this ordinance will formally grant an additional amendment to the special use permit granted pursuant to Ordinance 05 -28. Programs, Departments Building and Inspectional Services: Village Planner; Village Engineer or Groups Affected I. Fiscal Impact: N/A Source of Funds: N/A Workload Impact: The special use amendment was processed by the Building Commissioner, Village Engineer, and Village Planner pursuant to the normal course of business. Admin Recommendation: Approval as presented. Second Reading: Required Special Considerations or ` None Requirements: Respectfully submitted: ose a(je, Village Administrator Prepared by: � '' f � Reviewed b ' l Teresa Hof m ` on, Corporation Counsel E Hildebran t, Buil ing Commissioner ORDINANCE 09 -14 AN ORDINANCE GRANTING AN ADDITIONAL AMENDMENT TO THE SPECIAL USE PERMIT FOR THE PROPERTY LOCATED AT 8710 FERRIS AND 8701 LINCOLN AVENUE FOR A PLANNED UNIT DEVELOPMENT IN THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove, located in Cook County, Illinois, is a Home Rule unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, and as such can exercise any power and perform any function pertaining to its government affairs, including but not limited to, the power to tax and incur debt; and WHEREAS, the applicant, Toll Brothers, Inc. located at 1153 West Dundee Road, Arlington Heights, Illinois 60043 was granted pursuant to Ordinance 05 -28 a special use permit in the Village of Morton Grove approving a Planned Unit Development for that property known as 8710 Ferris Avenue and 8701 Lincoln Avenue for the development and construction of 65 town houses on or about May 23, 2005; and WHEREAS, on October 8, 2007, pursuant to Ordinance 07 -27, Toll Brothers, Inc. was granted an amendment to its special use permit to reduce the total units of town homes from 65 to 64, and to approve minor changes to the mix of unit types; and WHEREAS, on June 23, 2009, pursuant to Ordinance 09 -10 that unit mix was changed back to the original site plan to sixty -five units; and WHEREAS, the applicant, Toll Brothers, Inc. has made a proper application to the Village of Morton Grove for another minor amendment to the Planned Unit Development to change another portion of the site plan which would again reduce the number of units from 65 to 64 units of town homes pursuant to the site plan attached as Exhibit "A"; and WHEREAS, pursuant to Ordinance 07 -07 the Village adopted a Unified Development Code which set forth an abbreviated procedure for minor revisions to special use permits and allows said minor amendments to be made without a formal grant permission process upon the approval of the Village Administrator, Corporation Counsel, Building Commissioner and Plan Commission Chairperson; and WHEREAS, the Village Administrator, Corporation Counsel, Building Commissioner and Plan Commission Chairperson have approved this proposed amendment and have found the proposed site plan changes meet the standards for the abbreviated procedure; and WHEREAS, the property is zoned in the CR "Residential District" pursuant to the provisions of the Village of Morton Grove Unified Development Code; and WHEREAS, pursuant to the provisions of the Village of Morton Grove Unified Development Code, the Corporate Authorities have determined the proposed amendment to the special use shall be approved subject to conditions and restrictions as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance, as though fully set forth herein, thereby making the findings as hereinabove set forth. SECTION 2: The property located at 8710 Ferris Avenue and 8701 Lincoln Avenue, Morton Grove, Illinois is hereby granted an amendment to the special use permit for a Planned Unit Development as follows 1. The proposed planned unit development shall be constructed in accordance with the site plan and elevations plan as originally approved in Ordinance 05 -08 but amended to change that portion of the site plan and elevation as shown in Exhibit "A' and Exhibit `B" from two "D" units and six `B" units to seven "B" units. 2. A revised landscape plan be reviewed and approved by the Appearance Commission which provides additional landscaping in the open area south of the proposed units and be successfully integrated with the approved landscape plan dated April 13, 2005. 3. Except as inconsistent with this amendment, all other provisions of Ordinance 05 -28 will remain in full force and effect. 4. The special use as amended is granted so long as the occupant, and users of this property utilize the property for the purposes as herein designated. SECTION 3: The owners, lessees, and occupants of 8710 Ferris Avenue and 8701 Lincoln Avenue their successors and assigns shall allow employees and authorized agents of the Village of Morton Grove access to the premise at all reasonable times for the purpose of inspecting said premise to verify all terms and conditions of the special use permit, as amended, have been met. SECTION 4: The Village Clerk is hereby authorized and directed to amend all pertinent records of the Village of Morton Grove to show and designate the special use permit as amended hereunder. SECTION 5: The Applicant/Owner shall comply with all applicable requirements of the Village of Morton Grove Ordinances and Codes. SECTION 6: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. 2 PASSED this 27`h day of July 2009. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Great Marcus Thill Toth APPROVED by me this 27`h day of July 2009. APPROVED and FILED in my office this 28th day of July 2009. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Daniel J. 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