Loading...
HomeMy WebLinkAbout2009-06-22 AgendaVILLAGE OF MORTON GROVE MEETING OF THE BOARD OF TRUSTEES TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. 5. 6. 7. 8. 9. 10. Approval of Minutes — Public Hearings Special Reports June 22, 2009 Meeting 7:00 pm Special Meeting — May 27, 2009 Regular Meeting — June 8, 2009 a. Presentation of Certificate of Appreciation to Sheldon Fogel, Emergency Management Agency by Fire Chief Tom Friel and EMA Coordinator John Hill Resident's Comments (agenda items only) President's Report — Administration, Northwest Municipal Conference, Council of Mayors, TIF Committee, Capital Projects, Real Estate Committee a. Proclamation — Chuck Shaden Day — June 27, 2009 Clerk's Report— Legal, Cahle and Telecommunications Commission Staff Reports a. Village Administrator 1) Report Regarding July 4`h Parking Restrictions 2) Miscellaneous Reports and Updates b. Corporation Counsel 11. Reports by Trustees a. Trustee DiMaria — Community and Economic Development Department, Waukegan Road TIF Review, Comprehensive Plan, Real Estate Committee, Lehigh /Ferris TIF Review, Economic Development, Dempster Street Corridor Plan (Trustee Thill) 1) Resolution 09 -33 ( Intrroduced June 22, 2009) Ratifying and Authorizing an Execution of a Change Order to the Professional Services Agreement with McDonough Associates for Engineering and Design Services for the Lehigh/Ferris Tax Increment Financing (TIF) Redevelopment Project Area b. Trustee Gomberg -- Finance Department, Community Relations Commission, Finance Advisory Commission, Northwest Municipal Conference, Condominium Association ('Trustee Toth) 1) Ordinance 09 -09 (Introduced June 8, 2009) Amending Title 2, of the Village of Morton Grove Municipal Code, to Add a New Chapter 18, Entitled "Finance Advisory Commission" — 2) Ordinance 09 -10 (Introduced June 8, 2009) Granting an Amendment to the Special Use Permit for the Property Located at 8710 Ferris and 8701 Lincoln Avenue for a Planned Unit Development in the Village C. Trustee Grear — Fire Department, Emergency Management Agency, RED Center, NIPSTA, Police and Fire Commission (Trustee DiMaria) d. Trustee Marcus — Family and Senior Services Department, Police Department, Environmental Health, Police and Fire Commission, IT Communications, Chamber of Commerce (Trustee Gomberg) 1) Resolution 09 -34 (Introduced June 22, 2009) Authorizing a Memorandum of Understanding between the Village and the American Red Cross of Greater Chicago to Provide Disaster Relief Services e. Trustee Thill — Public Works, Capital Projects, Traffic Safety Commission, Natural Resource Commission, Solid Waste Agency of Northern Cook County, Advisory Commission on Aging (Trustee Marcus) 1) Ordinance 09 -11 (Introduced June 8, 2009) Establishing the Prevailing Rate of Wages for Laborers, Mechanics and Other Workers in the Village Employed in Performing Construction of Public Works for the Village 2) Ordinance 09 -12 (IntroducedJune 8, 2009) Amends the Municipal Code to Restrict Parking on Crain Street between Marmora Avenue and Menard Avenue within the Village 11. Reports by Trustees (continued) e. Trustee Thill (continued) 3) Resolution 09 -35 (Introduced June 22, 2009) Authorizing the Execution of a Contract with DiMeo Brothers, Inc. for the South Pumping Station Feeder Main Valve Replacement 4) Resolution 09 -36 (Introduced June 22, 2009) Authorization to Extend a Contract with Ciorba Group, Inc. and Execute a Change Order No. 1 for Professional Engineering Services 5) Resolution 09 -37 (Introduced June 22, 2009) Approving an Extension of a Water Supply Contract with the City of Chicago Trustee Toth — Building Department, Appearance Commission, Capital Projects, Plan Commission/Zoning Board m Appeals (Trustee Great) 12. Other Business a. Mayor Staackmann to Request Board Appointments as follows Advisory Commission on Aging — 3 year term Gerry Kansoer Community Relations Commission — 3 year term Anton Kovacs Financial Review Commission — 3 year term Doug Steinman (Chair) 3 year term Stephen Worthley 2 year term Roy Kogstad 2 year term Pat Tennant I year term Wilma Wendt 13. Presentation of Warrants - $680,664.33 14. Resident's Comments 15. Executive Session — personnel matters, labor negotiations, and real estate 16. Adjournment -To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who have questions regarding the accessibility ofthese facilities, are requested to contact Susan or Marlene (8471470 -5220) promptly to allow the Village to make reasonable accommodations. MINUTES OF THE MAY 27, 2009, SPECIAL MEETING OF THE BOARD OF TRUSTEES AMERICAN LEGION MEMORIAL CIVIC CENTER - COMMUNITY HALL 6140 DEMPSTER STREET MORTON GROVE, ILLINOIS 60053 Pursuant to proper notice in accordance with the Open Meetings Act, the Special Meeting was called to order at 6:30 pm by Mayor Daniel Staackrnann who led the assemblage in the Pledge of Allegiance. Clerk Kalogerakos called the roll. In attendance were: Elected Officials: President Daniel Staackmann, Trustees Dan DiMaria, Larry Gomberg, William Grear, Sheldon Marcus, and John Thill, Village Clerk Tony Kalogerakos Village Staff: Village Administrator Joseph F. Wade, Corporation Counsel Teresa Hoffman Liston, Fire Chief Tom Friel, Director of Family and Senior Services Jackie Walker O'Keefe, Family and Senior Services Coordinator Bud Swanson, Emergency Management Agency Coordinator John Hill Also Present: Approximately five guests President Staackmann stated the purpose of this meeting was to allow Jackie Walker O'Keefe, the Director of the Family and Senior Services Department, the opportunity to present a "Family and Senior Services 101 ". Ms. Walker O'Keefe began by stating the mission of the Family and Senior Services division is to "add life to years, not just years to life ". She then gave a brief history of the establishment of the department. She related in 2000 the department was know as the Department of Health and Human Services. It was then restructured and became known as the Department of Family and Senior Services. The health inspection aspects were incorporated in the Building Department. Also in 2000, the Village purchased the American Legion Memorial Civic Center. In 2001, the Village and the Park District entered into an Intergovernmental Agreement which incorporated, among other things, senior citizen recreation programming and created the position of a Senior Citizens Activities Coordinator. In 2002, the Department moved to the new Civic Center. The Department is comprised of social work services, nursing services, outreach services, management of the senior center, senior transportation, and building maintenance and rental facilities. The department maintains an informational and reception desk which greets the public, schedules bus rides, and processes registration of multiple events. It is made up of three part -time receptionists. Social work services are performed by Ms. Walker O'Keefe which include employee assistance, crisis intervention, police social work, referrals to various social agencies, and additional programming. The Outreach service is performed by one part-time outreach worker who manages the Chore Program, contacts new seniors with orientation packages, and assists the Village nurse and members of the Department with other functions. The nursing services are performed by one part -time registered nurse and include a myriad of screenings, consultations, and wellness programs. The Senior Activities programming function is conducted by one full -time activities coordinator which includes managing the Village's sponsored trips, clubs, the production of a monthly newsletter and the solicitation of sponsorships for these programs. The Senior Bus Program includes two busses and four drivers. The operating budget for this program is approximately $120,000 per year. The bus is used to transport seniors throughout Morton Grove and to the Rush North Shore hospital in Skokie. It is also used for transportation to and from Village sponsored trips. h12008, there were approximate 8,260 total trips taken (each one -way transportation of a passenger is considered a trip) and from the beginning of 2009 through the end of March 2009 there were 2,108 trips taken. The Department's Financial Assistance Program was budgeted in 2009 with $20,000 to provide assistance to residents for payment of Village solid waste bills and other utility bills. There is a limit of $300 per year, per person in need of assistance. Ms. Walker O'Keefe disseminated a survey showing the difference in financial assistance funding among neighboring municipalities. Morton Grove's allocation of approximately $35,000 per year was the highest allocations among six neighboring suburbs. Mr. Swanson reported on the Civic Center operation, revenue, and expenses which included in 2008, $286,696 in expenses and approximately 590,000 in rental income. Mr. Swanson noted the operation of the Civic Center without expenses related to the rental operation were $214,936 per year. Ms. Walker O'Keefe advised the Board that currently the Senior Center had approximately 500 members at a cost of $15.00 per year. A discussion ensued about raising membership rates for 2010. Ms. Walker O'Keefe answered questions from the Board. There being no further business, Trustee Thill moved to adjourn the special meeting. The motion was seconded by Trustee Marcus and approved unanimously pursuant to a voice vote at 7:32 pm. Minutes by: Tony S. Kalogerakos Special meeting minutes.05 -27 -09 I &II. CALL TO ORDERIPLEDGE OF ALLEGIANCE Village President Daniel J. Staackmann called the meeting to order at 7:30 p.m. After leading the assemblage in the Pledge of Allegiance, he directed the Village Clerk to call the roll. III. ROLL CALL Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, and John Thill. IV. — APPROVAL OF MINUTES Regarding the minutes of the May 11, 2009, regular meeting, Trustee Thill moved, seconded by Trustee Marcus, to accept the minutes as presented. There was no discussion. Motion passed unanimously via voice vote. V. PUBLIC HEARINGS NONE Vl. SPECIAL REPORTS a. Mayor Staackmann outlined the qualifications for the candidate for the office of Trus- tee. He stated Ms. Maria S. Toth received a bachelor's degree from DePaul Univer- sity, had been on a number of Village commissions since 1997, and was an excellent choice to fill the remainder of the open Trustee position. Trustee Thill moved and Trustee Grear seconded a motion to appoint Maria S. Toth to the position of Village Trustee for the remainder of the term for that Trustee seat (April 2011). There was no discussion. Motion passed: 5 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aae Tr. Grear aave Tr. Marcus ave Tr. Thill ave- Mayor Staackmann then swore in Ms. Toth as Village Trustee, and congratulated her. He declared Ms. Toth had been dully installed, and wished her well in the service of the Village. Ms. Toth introduced her family and thanked her friends. She then took her position on the dais. VII. RESIDENTS' COMMENTS (Agenda Items Only) Eric Poders. Mr. Poders expressed concern over Ordinance 09 -07 wherein he felt the ordi- nance restricted his opportunity to videotape, take pictures, and record meetings he attended in the Village. He stated he would like the Board to either change or reconsider the language contained in this ordinance. Minutes of June 0, 2009 Board Meeting RESIDENTS' COMMENTS (Agenda Items Only) (continued) Georgianne Brunner. Ms. Brunner stated she is the Volunteer Coordinator for Morton Grove Days Commission for the upcoming July 4th event and asked anyone interested in volunteer- ing for this event should contact her at 847/967 -0725 or through the Village or Park District websites. She also stated there will be a Chamber of Commerce pancake breakfast on the morning of July 4 from 8:00 am to 10:00 am. She hoped to see everyone there. VIII. PRESIDENT'S REPORT a. Mayor Staackmann presented and sought concurrence with the following board /commission reappointments: Loren Benson to the Appearance Commission, Donna Hedrick to the Economic Development Commission, Harry Cook to the Board of Environmental Health, Anthony Hofeld to the Fire and Police Commission, Joe Hedrick to the Police Pension Board. Trustee DiMaria moved to concur with the reappointments, seconded by Trustee Thill. The motion passed unanimously-via voice vote. Mayor Staackmann presented and sought concurrence with the following board /commission appointments: Ron Stein to the Appearance Commission, Gail Kachoyeanos to the Appearance Commission, Georgianne Brunner to the Board of Environmental Health, Martin Kite to the Cable and Telecommunication Board, Mark Matz to the Cable and Telecommunication Board. Trustee DiMaria moved to concur with the appointments, seconded by Trustee Thill. The motion passed unanimously via voice vote. Mayor Staackmann stated he is aware of the many property maintenance issues that exist throughout the Village and he wanted everyone to know the Village is diligently working on resolving these issues. He noted many properties have already been ticketed and he asked for everyone's patience concerning this issue. He then stated if anyone has knowledge of any maintenance issues to please either contact the Building Department or himself. IX. CLERK'S REPORT Clerk Kalogerakos had no formal report. He did announce June 12, 2009, is the date of the changeover to digital tv. He stated if anyone has questions they can call the Cable and Tele- communications Hot Line which has been set up to be active on June 12, 2009, at 847/663- 3055. Residents can also contact a website at www.dtv.gov to receive additional information concerning this conversion. X. STAFF REPORTS a. Village Administrator Mr. Wade stated the work on the Metra railroad bridge over Golf Road is anticipated to begin next Monday, June 15, 2009. Lanes will be reduced to one in each direction so it is recommended alternate routes be taken. Updates, as they become available will be on the Village's website. XI STAFF REPORTS (continued) b. Corporation Counsel Corporation Counsel had no formal report. REPORTS BY TRUSTEES a. Trustee DiMaria Minutes of June 8, 2009 Board Meeting'. 1) Trustee DiMaria presented for a second reading Ordinance 09 -07, Amending Title 1, Chapters 5 and 7 of the Municipal Code of the Village of Morton Grove Regard- ing Setting a New Time for Village Board Meetings, and Rules Regarding Nonofficial Recordings of Public Meetings by Tape, Film, or Other Means. This ordinance changes the start time of Village Board meetings to 7:00 pm, and updates the rules regarding the non- official recordings of public meetings by tape, film, or other means which will now require noti- fying the presiding officer or chairperson of that meeting of his /her intent to record and when- ever practical that any special requests be made at least two business days in advance. There was no discussion. Trustee DiMaria moved to approve Ordinance 09 -07. Trustee Thill seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria acre Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye 2) Trustee DiMaria presented for a second reading Ordinance 09 -08, Declaring a Moratorium on New Multi - Family Residential Housing Units in the C -1 Commercial District of the Village. He reiterated from the last meeting that in order to attract and retain commercial retail establishments within the Village, a study restricting or prohibiting multi- family housing units within the C -1 commercial district (which encompasses Dempster, Wau- kegan, Golf and Oakton) will be done when this ordinance is passed. It will also place a six - month hold on any future multi - family housing projects in the C -1 district while the Board and staff review the issue of restricting multi - family housing projects and prepare amendments to the Unified Development Code. Trustee DiMaria moved to approve Ordinance 09 -08. Trustee Toth seconded the motion. A brief discussion ensued wherein it was clarified that this was for a six month period or until an alternate decision is made regarding building multi - family units in the C -1 district. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg aye Tr. Grear aye Tr. Marcus ave Tr. Thill aye Tr. Toth ave b. Trustee Gomberg 1) Trustee Gomberg presented for a first reading Ordinance 09 -09, Amending Title 2 of the Village's Municipal Code to Add a New Chapter 18 Entitled "Finance Advi- sory Commission ". This advisory commission will advise the Board on various financial conditions which exist in the Village. Those include but are not limited to the capital program and funding sources, the annual proposed budget, the condition of the bond rating, and fiscal stability. This ordinance will appear for its second reading on the June 22, 2009, Agenda. REPORTS BY TRUSTEES (continued) Trustee Gomberg Minutes. of June 8; 2009 Board Meeting 2) Trustee Gomberg presented for a first reading Ordinance 09 -10, Granting an Amendment to the Special Use Permit for the Property Located at 8710 Ferris and 8701 Lincoln Avenue for a Planned Unit Development. This ordinance would grant the devel- oper to increase the amount of town homes for this planned unit development back to 65 from 64, a change that was allowed with Ordinance 07 -07. The approval of this ordinance will once again formally grant the original amendment to the special use permit granted pursuant to Or- dinance 08 -58. This ordinance will appear for its second reading on the June 22, 2008, Agenda. Trustee Gomberg congratulated the newly appointed Trustee Toth. He stated they have al- ready worked together in other capacities and he is looking forward to working with her on this Board. Trustee Gomberg also congratulated the newly appointed commissioners and knows the dedication it takes to do their job. He praised all of them for their dedication. Trustee Gomberg stated a Condominium Association is once again being discussed and he is involved in meetings and outreach programs. He will keep everyone apprised as more infor- mation becomes available. C. Trustee Grear Trustee Grear had no formal report. He expressed a welcome to Trustee Toth. Trustee Marcus 1) Trustee Marcus presented Resolution 09 -30, Authorizing the Execution of a Contract with RJN Future Enterprises, Inc. for Replacing Shingled Roofs at the American Legion Memorial Civic Center. He noted the roofs, particularly over the main hall and kitchen have been experiencing leaks for a number of years and they have been becoming more frequent. RJN Future Enterprises of Morton Grove has submitted the lowest qualified bid at $31,500. Trustee Marcus moved, seconded by Trustee Toth, to approve Resolution 09 -30. Trustee Thill questioned the Building Commissioner as to why these roofs failed after only fourteen years. Mr. Hildebrant stated he felt it was not due to the materials. Mayor Staackmann then called for a vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth ave Trustee Marcus congratulated Ms. Toth and knows she will be a great asset to the Board. REPORTS BY TRUSTEES (continued) e. Trustee Thill Minutes of June 8, 2009 toard Meeting 1) Trustee Thill presented Resolution 09 -31, Authorizing the Purchase of a New Hydraulic Breaker HP -1250. Trustee Thill noted this piece of equipment would replace a breaker which is no longer worth the cost of repair. This sole source purchase will be from West Side Tractor at a cost of $18,167. Trustee Thill moved, seconded by Trustee Marcus, to approve Resolution 09 -31. Trustee Thill asked Public Works Director Andy DeMonte what is a hydraulic breaker for the benefit of those present. Mr. DeMonte stated the hydraulic breaker is an air hammer that is mounted on the end of a backhoe. This breaker will replace a twenty year old piece of equipment. Mayor Staackmann then called for a vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye ` Tr. Marcus aave Tr. Thill aye Tr. Toth aye 2) Trustee Thill presented the first reading of Ordinance 09 -11, Establishing the Prevailing Rate of Wages for Laborers, Mechanics and Other Workers in the Village Employed in Performing Construction of Public Works for the Village. He stated this annual approval is required to comply with the requirements of the Illinois Prevailing Wage Act. Upon passage, the rates will be posted and made available for inspection by any inter- ested parties as well as filed with the Secretary of State and the Illinois Department of Labor along with publishing the rates in the Village's legal newspaper, the Morton Grove Champion. This ordinance will appear for its second reading on the June 22, 2009, Agenda. 3) Trustee Thill presented Resolution 09 -32, Authorizing the Approval and Participation in a Contract between Superior Road Striping, Inc and the Northwest Mu- nicipal Conference for the 2009 Lane Marking Program. He stated this contract is negoti- ated through the Northwest Municipal Conference which affords the member municipalities including the Village economies of scale for this specialized work. The estimated cost for this project is $30,000, however it is noted this is a unit price contract and the final cost will be based on the actual quantity of work performed. Trustee Thill moved, seconded by Trustee Marcus to approve Resolution 09 -32. Trustee Thill asked where the striping will be this year. Mr. DeMonte responded he did not have that information on hand but the Engineering Department will provide him a copy tomor- row. He noted this is annual maintenance that is performed on asphalt roadways only. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth avee Minutes of June 8, 2009 Board Meeting REPORTS BY TRUSTEES (continued) e. Trustee Thill (continued) 4) Trustee Thill presented Ordinance 09 -12, To Amend the Municipal Code to Restrict Parking on Crain Street Between Marmora Avenue and Menard Avenue within the Village. Trustee Thill stated area residents have voiced their concern about the difficulty of parking in front of their property. This is due primarily to the fact that Julia Molloy School does not have enough parking spaces in its own parking lot. After review by the Traffic Safety Commission the recommendation was to install a Zone 11 parking restriction; however staff felt this particular zone would not negate the school parking situation. Staff has therefore rec- ommended a Zone 1 parking restriction be put into place which would restrict parking be- tween the hours of 6:00 am and 3:00 pm on school days and would more effectively restrict this area. This ordinance will appear for its second reading on the June 22, 2009, Agenda. Trustee Thill thanked the Fire Department for their excellent annual report and placed it on the dais for anyone to inspect. He also stated the Historical Society museum is having an open house and garden tour on June 20, 2009, from 1:00 pm to 4:00 pm. He also noted he had Champion Heritage Tree nomination forms and we, as citizens of Morton Grove, should be proud of our many historical trees. He then noted the Chamber of Commerce will hold a bowling night on July 11 from 6:30 pm to 9:00 pm. The cost will be $20 and he believed food would be available. Trustee Toth Trustee Toth had no formal report. She did state she was thrilled to have been appointed to this Board and thanked everyone for their warm welcome. She has served the Village in other capacities since 1997 and is now looking forward to the challenges ahead. She acknowl- edged her family members and friends and thanked them for all their support. XIL OTHER BUSINESS Trustee Grear stated he has been meeting with various chairpersons of boards and commis- sions, as well as commission members, and residents and it was noted inconsistencies exist in the Village Code relative to appointment procedures, removal procedures, setting times for meetings, meeting procedures, and compensation for board and commission members. After speaking with Mayor Staackmann and Corporation Counsel, Trustee Grear made a motion to review the Municipal Code regarding Village board and commissions, and propose amend- ments to the regulations contained in that portion of the Code, if appropriate. Trustee DiMaria seconded the motion. A brief discussion ensued and it was decided a small committee would be formed with the help of the Village President to review these inconsistencies. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus ave Tr. Thill aye Tr. Toth aye Trustee DiMaria welcomed Trustee Toth to the Board. Trustee DiMaria recommended De- partment Directors sit at the table with the Village Administrator to expedite responses to Vil- lage Board questions during Village Board meetings. It was felt this may save time and any inconvenience. It was then suggested Mayor Staackmann take time to look into this matter. XIII Minutes: of June 8, 2009 Board Meeting WARRANTS Trustee Gomberg presented the Warrant Register for May 25, 2009, in the amount of $404,526.11. He moved to accept the Warrants, seconded by Trustee Marcus. Trustee Thill questioned a line item on page 4 which was for an annual charge of $8,600 for an annual emergency generator PN contract. Mr. Horne did not recall this particular item but stated he would get back to Trustee Thill. Trustee Thill questioned a line item on page 13 for $905 which was for chip cards for the Metra meters. Mr. Horne stated these are the cards that passengers can pay for ahead of time and store monies on for parking in the Metra lots. Mayor Staackmann then called for a vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye Trustee Gomberg presented the Warrant Register for June 8, 2009, in the amount of $602,556.99. He moved to accept the Warrants, seconded by Trustee Grear. Trustee Thill questioned a line item on page 15 which was for $5,300 to Terracon Consult- ants. Mr. Horne stated this was a final bill /payment for an EPA remediation study performed within the Lehigh /Ferris TIF District, Site "B'. Tr. Marcus Mayor Staackmann then called for a vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear acre Tr. Marcus aye Tr. Thill aye Tr. Toth aye XIV. RESIDENTS' COMMENTS Wilma Wendt. Ms. Went expressed her concern about deputy clerks and stated this was a topic close to her heart since she was Village Clerk for 12 years. Ms. Wendt felt Village em- ployees should not be asked to be deputy clerks because their allegiance could be tested. She called for the Board to support her in this matter since she believed all Village employees were precious and should not be put into precarious positions. Patrick Kansoer. Mr. Kansoer stated he concurred with the appointment of Ms. Toth. He also did not want to be confrontational but he had great concern about the passage of Ordi- nance 09 -07. He felt government should be transparent and cautioned the Board on the en- forcement of this ordinance. Bonita Lagutous. She expressed her concern about the reconstruction of Dempster Street and the installation of a center lane and making it a "super highway'. She stated people will not walk from the parking lots the Village is making and removing street parking is a mistake for the local businesses. Minutes of June 8; 2009 Board Meeting'. RESIDENTS' COMMENTS (continued) Christina Otte. Ms. Otte suggested the Village invest in a farmers' market. Mayor Staack- mann stated there have problems getting vendors and volunteers for this endeavor. He sug- gested contacting the Chamber of Commerce and Economic Development Director Bill Neuendorf. Trustee DiMaria and Trustee Marcus stated the Village has been looking at a farmers' market for some time and suggested Ms. Otte attend the next Economic Develop- ment Commission meeting. They are always looking for individuals with energy and drive. Eric Poders. Mr. Poders stated the Village has been looking at a Farmers' Market for over two years. He said "we" are also looking into a community garden which he has been per- sonally working on. He was disappointed at the passage of Ordinance 09 -07 and will be in Lisa Madigan's office in the morning. Trustee Thill. Trustee Thill stated Dempster Street is out of the Village's hands. He stated the Village is working diligently to stay ahead of the curve so the State does not "railroad" the Village into anything. He is also very much against raising the speed limit on this street and will work to keep it the same. XV& ADJOURNMENT /EXECUTIVE SESSION XVI. There being no further business, Trustee Marcus moved to adjourn to Executive Session to discuss personnel, collective bargaining negotiations, the purchase and sale of real estate, and pending and probably litigation. Trustee DiMaria seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg aye Tr. Grear aye Tr. Marcus aaye, Tr. Thill aye Tr. Toth ave The Board Meeting adjourned to Executive Session at 8:29 pm. Trustee Thill then moved to adjourn the Board Meeting, seconded by Trustee DiMaria. The motion passed unanimously via voice vote. The Board Meeting adjourned at 11:03 pm. (Intentionally left blank) PASSED this 22nd day of June 2009. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED by me this 22nd day of June 2009. Daniel J. Staackmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 23`d day of June 2009. Tony S. Kalogerakos, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes of June 8, 2009 Board Meeting Minutes by Susan Lattanzi r O v U O O O �^ O o � o o O \? �N O � v � O • e� e� �COO) �N N • I1 +a O Qt U 0 N ;F ,o v 0 O CT O U � U 114 �on U � O I � I � o� I N i I I I I I I I I I O I Q O I � N i � I I ti N N Village of Morton Grove WHEREAS, Chuck Schaden and his wife Ellen moved to Morton Grove in 1962, where they raised two daughters, Sue and Patty, who attended Hynes Elementary School and Golf Middle School. Four of their grandchildren, Patty's daughters, also attended Hynes and Golf schools: and WHEREAS, a former newspaper editor and marketing executive, he turned his hobby into a vocation and draws from a collection of more than 50,000 vintage broadcasts to prepare his programs; and WHEREAS, he is the founding editor and publisher of the Nostalgia Dim; author of WBBM Radio: Yesterday and Today, a history of station WBBM, Chicago; and author of Speaking of Radio — Chuck Schaden's conversations with the stars ofthe Golden Age oiRadio, published by his Nostalgia Digest Press; and WHEREAS, in connection with his radio program, Chuck has operated a mail order business out of Morton Grove since 1974 and was editor and publisher of Nostalgia Digest from a Morton Grove office from 1974 -2005. In 1980 -81 he operated a Waukegan Road retail store called Metro Golden Memories and broadcast his "Those Were the Days" program from a radio studio in Morton Grove from 1980 to 1987; and WHEREAS, from October 2006 thru September 2007 lie hosted the nationally syndicated old -time -radio series When Radio Was, replacing Stan Freberg. The program was heard in more than 200 markets from coast -to- coast; and WHEREAS, a founding member of the Board of Directors of Chicago's Museum of Broadcast Communications, he is the Midwest's leading radio historian and a resource for public libraries, metropolitan daily and community newspapers, and colleges and universities throughout the country. He has provided archival materials to the Libra of American Broadcasting at the University of Maryland and is an active member of the First Generation Radio Archives, an organization devoted to preserving radio's past; and WHEREAS, in 2002, the Illinois Humanities Council, acting on the nomination by the Village of Morton Grove, presented the Studs Terkel Humanities Service Award to Chuck, "who has kept the humanities alive through his radio broadcasting;" and WHEREAS, CHUCK SCHADEN, who will retire on June 27, 2009 after 39 years on the air, is a broadcaster /historian who has produced and hosted Those Were the Days since 1970 and has been nationally recognized for his efforts. He was inducted in the Radio Hall of Fame in 1993, the only radio fan to be so honored; and WHEREAS, Chuck's final broadcast, an on- the -air "retirement party and open house" will be broadcast "live' on WDCB, 90.9 FM, from 1 -5 pm, Saturday, June 27, 2009, from the Morton Grove Civic Center, 6140 Dempster Street, Morton Grove, NOW, THEREFORE, 1, Daniel J. Staackmann, President of the Village of Morton Grove do hereby proclaim June 27, 2009, as CHUCK SCHADEN DAY in the Village as recognition of Chuck Schaden's contributions to radio broadcasting and recipient of the Studs Terkel Humanities Service Award and as a champion of the humanities. Grove. IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the seal of the Village of Morton aniel J. Staackmann Village President mina RATIFYING AND AUTHORIZING THE EXECUTION OF A CHANGE ORDER TO THE PROFESSIONAL SERVICES AGREEMENT WITH MCDONOUGH ASSOCIATES FOR ENGINEERING & DESIGN SERVICES FOR THE LEHIGH / FERRIS TAX INCREMENT FINANCING (TIF) REDEVELOPMENT PROJECT AREA Introduced: June 22, 2009 Synopsis: This resolution will ratify the February 2008 professional services agreement with McDonough Associates for the development of plans specifications and estimates for various public improvement projects within the Lehigh / Ferris TIF Redevelopment Project Area and to authorize the Village President to modify this agreement to incorporate additional tasks. Purpose: Ratification of a contract with McDonough Associates Inc. will authorize them to continue providing engineering and design services for public improvements within the Lehigh/Ferris TIF District, a change order is also needed to complete additional landscape architecture and engineering tasks identified during the preliminary engineering phase. Background: ht February 2008, the Corporate Authorities approved Resolution 08 -10 which approved a contract with McDonough and Associates to develop engineering plans, specifications and estimates for the following infrastructure projects: — I. Rehabilitation of Lincoln Ave from the eastern boundary of the District to Ferris and Ferris Ave. from Dempster to Lincoln. including streetscaping, roadway and utility improvements. 2. Realignment of the Lincoln Ave. railroad crossing to cross the tracks in a perpendicular crossing. New traffic signals will be installed at the intersection of Ferris and Lincoln. The old crossing will be removed and the left over public space will be landscaped. The intersection of Lehigh and Lincoln will be stop controlled. 3. Construction of a pedestrian railwalk within Metra ROW from Lincoln Ave. on the north to the train station on the south. The railwalk will be installed on the east side of the Metra ROW, will be lit and will be separated by a fence from the existing tracks. To date, $75,387.81 has been expended toward the completion of these tasks. Programs, Departments Programs — Lehigh /Ferris TIF Redevelopment Project, Capital Improvement Program or Groups Affected Departments - Public Works, Community and Economic Development, Finance Departments Groups — All residents Fiscal Impact: The change order is not to exceed $39,121.36 bring the total amount of the cost -plus fixed fee contract to a maximum of $386,966.91. Source of Funds: The Village's source of the funds for this project is the municipal bond that was issued in 2007 for work within the District. Workload Impact: The Public Works and Community and Economic Development Departments will perform the management and implementation of this program as part of their normal work activities. Administrator Approval as presented. Recommendation: Second Reading: Not required Special Considerations None or Requirements: Respectfully submitted: (Lud pr 11,1U41, Reviewed by: Jose F. W de, Village Administrator (` \ Prepared by. Reviewed by: Bill Neuendorf, Communit an Economic Dev Director illage Engineer iston, Corporation RESOLUTION 09 -33 RATIFYING AND AUTHORIZING A CHANGE ORDER TO THE PROFESSIONAL SERVICES AGREEMENT WITH MCDONOUGH ASSOCIATES FOR ENGINEERING AND DESIGN SERVICES FOR THE LEHIGH /FERRIS TAX INCREMENT FINANCING (TIF) REDEVELOPMENT PROJECT AREA WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, in 2000, the Corporate Authorities of the Village of Morton Grove designated the Lehigh/Ferris Avenue Tax Increment Financing (TIF) Redevelopment Project Area and established a special tax allocation fund to improve this area; and WHEREAS, the Corporate Authorities have determined it is in the best interest of the Village to undertake certain improvements within this area including, but not limited to, land acquisition, traffic signalization, streetscape, landscaping, lighting, and street improvements, building demolition, and public infrastructure improvements; and WHEREAS, the Corporate Authorities issued tax - exempt municipal bonds to fund various public improvement projects in the Redevelopment District in 2007; and WHEREAS, the following three projects were selected based on their importance to the community and ability to be executed in a timely fashion: 1. Rehabilitation of Lincoln Avenue from the eastern boundary of the Redevelopment District to Ferris Avenue and Ferris Avenue from Dempster Street to Lincoln Avenue. Rehabilitation will consist of streetscaping, roadway and utility improvements. 2. Realignment of the Lincoln Avenue railroad crossing. The roadway will be re- aligned to cross the tracks in a perpendicular crossing. New traffic signals will be installed at the intersection of Ferris Avenue and Lincoln Avenue. The old crossing will be removed and the remaining public space will be landscaped. The intersection of Lehigh and Lincoln will be stop controlled. 3. Construction of a pedestrian railwalk within Metra ROW from Lincoln Avenue on the north to the train station on the south. The railwalk will be installed on the east side of the Metra ROW and will be separated by a fence from the existing tracks. Lighting will also be designed in accordance with Metra requirements. WHEREAS, in order to complete the above three projects, engineering plans, specifications and estimates need to be developed; and WHEREAS, McDonough Associates was selected as the consultant through a competitive process after the District was formed and has performed satisfactorily on work within the District; and WHEREAS, Land Design Collaborative, the landscape architect, was selected through a formal qualifications based selection process and who is a sub - consultant to McDonough Associates; and WHEREAS, Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA), the transportation consultant was selected based on their knowledge and experience of Morton Grove and previous satisfactory work and is a sub - consultant to McDonough Associates; and WHEREAS, the Village approved Resolution 08 -10 in February 2008 and entered into a professional services agreement to carry out this work based on a cost -plus fixed fee contract for a value not -to- exceed $347,845.55; and WHEREAS, to date the Village has expended $75,387.81 towards the completion of this work; and WHEREAS, the streetscaping work is to be expanded to include exterior site improvements to the Morton Grove Fire Department (6250 Lincoln Ave.) and the Morton Grove Public Library (6140 Lincoln Ave) so that these publicly -owned properties better correlate with the new streetscaping, and WHEREAS, the viability of the pedestrian railwalk and relocation of the Metra trailer may be impacted by the potential construction of a third track to accommodate future high speed rail between Chicago and Milwaukee, and WHEREAS, additional landscape architect and engineering tasks were identified in the preliminary engineering phase to improve infrastructure projects and further beautify this area; and WHEREAS, additional traffic study, additional meetings with Metra, and additional public meetings are necessary to adequately complete the tasks, and WHEREAS, the authorization of a change order is necessary to modify the scope and time- frame for these professional services and to incorporate additional services described above, NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Corporate Authorities do hereby ratify the contract between the Village of Morton Grove and McDonough Associates originally approved by the Corporate Authorities pursuant to Resolution 08 -10 SECTION 3: The Village President of the Village of Morton Grove is hereby authorized to execute, and the Village Clerk to attest, a change order to modify the time frame and scope of work of this contract as described in this resolution in an amount not to exceed $39,121.36 bringing the total amount of the contract with McDonough Associates to an amount not -to- exceed $386,966.91. SECTION 4: The Village Administrator, Village Engineer and Community and Economic Development Director are hereby authorized to coordinate the implementation of this contract with McDonough Associates and subeonsultants. SECTION 5: This Resolution shall be in full force and effect upon its passage and approval. PASSED this 22nd day of JUNE 2009 Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth ` APPROVED by me this 22nd day of JUNE 2009 Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 23,d day of JUNE 2009 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois CHANGE ORDER #1 In accordance with Article 13 of the Consulting Services Contract dated February 25, 2008 ( "Contract") between the Village of Morton Grove ( "Village ") and McDonough Associates ( "Consultant "), this Change Order modifies the Contract as follows: 1. Change in Contracted Services: The following engineering tasks are to be added to the scope of this contract. Additional information is found in the attached proposal dated June 2009. Prepare and submit grant application related to rail /highway grade crossing Prepare schematic plans for relocation of Metra service trailer and associated equipment and vehicle parking Prepare Maintenance of Traffic / Detour Plans for the construction phase of Lincoln and Ferris Avenues streetscaping The following landscape architecture tasks are to be added to the scope of this contract. Additional information is found in the attached proposal dated March 23, 2009. - Prepare conceptual design plans and construction documents for landscaping work to the Morton Grove Fire Station and the Morton Grove Public Library to enhance the adjacent streetscape. The following tasks related to traffic studies and traffic safety are to be added to the scope of this contract. Additional information is found in the attached proposal dated April 14, 2009. Prepared and submit rail crossing alignment and IDS to Metra and ICC for review and preliminary approval Prepare additional design concepts based on staff and citizen input Conduct updated traffic counts and sight - distance studies Attend additional meetings with Metra, staff, and general public 2. Change in Time of Performance The estimated timeline to complete final construction documents for Tasks 1 and 2 (Lincoln and Ferris Ave. streetscaping and related work) shall be extended to December 31, 2009. The completion of Task 3 (pedestrian railwalk) is dependent upon Metra`s potential use of the right -of -way for a third track devoted to high -speed rail. If this Task is implemented, final construction documents shall be completed no later that December 31, 2010, 3. Change in Consultants Compensation: The additional engineering tasks shall not exceed $15,931.48. The additional landscape architecture tasks shall not exceed $17,239.88. The additional traffic - related tasks shall not exceed $5,950. The total amount of this change order shall not exceed $39,121.36. All other terms and conditions remain unchanged. Village of Morton Grove Signature Daniel J Staackmann Village President Name (printed or typed) Date McDonough Associates (Consultant) Signature Name (printed or typed) Date McDonough Associates Inc. 130 East Randolph Street Suite 1000 Chicago, Illinois 60601.6214 312/946-6600 Fax: 3121946 -7199 w w.maiengr.com June 18, 2009 Mr. Bill Neuendorf Director of Community Development Village of Morton Grove 6101 Capulina Avenue Morton Grove, IL 60053 Re: Lehigh /Ferris TIF District Engineering Supplement 91 Dear Mr. Neuendorf: McDonough Associates Inc. would like to thank the Village for the opportunity to provide engineering services as they relate to the Lehigh/Ferris TIF improvements. Enclosed please find a proposal for supplemental tasks that the Village has asked both McDonough Associates Inc., Land Design Collaborative and KLOA, Inc. to perform that are out of the original scope of the previously approved contract. The proposal is in the same format as the previous contract and continues with McDonough Associates Inc. as the lead consultant, with Land Design Collaborative and KLOA as sub - consultants. Please call me at (312) 946 -7173 or email me at nutz(@,maiengr.com if you have any questions regarding this proposal. Again, we thank for the opportunity to work on this important project. Very truly yours, McDonough Associates Inc. J K Nathaniel K. Utz, PE Associate Cc: Chris Tomich, Village Engineer James Gamble, LDC McDonough Associates Inc. Engineering Supplement 1 Lehigh /Ferris TIF District Village of Morton Grove Scope of Work The Items below consist of "Out of Scope" work requested by the Village of Morton Grove for McDonough Associates Inc. (MAI) to perform, Items were determined to be "Out of Scope" based on the original approved aggreement between MAI and Morton Grove dated February 25, 2008. TASK 1 • Misceilazieoux trams :' Miscellaneous Items Include the preparation of a Grant Application, the preparpation of schematic plans only showing the relocation of the existing Matra Traitor that is north of Lincoln Avenue to a site located south of the existing parking along Lehigh Avenue, Schematic plan to show proposed site layout with new /reloacted trailer and potential parking (construction documents not included), Maintenance of Traffic Plans for the Lincoln Avenue and Ferns Avenue Improvements (not included in original scope). Miscellaneous Items 1. Miscellaenous Items Man-hours Direct Costs Local Rail/Highway Grade Crossing grant Application Matra Trailor Relocation Schematic 24 Maintenance of TrafficiDetour Plans (Lincoln Avenue and Ferris Avenue) 80 _ —_�— Sub-Totaill 112 $ 200.00 Exhibit A -2 Average Hourly Payroll Rate McDonough Associates Inc. 100% L $43.03 'IDOT Approved Payroll Classification Range "from _ - ^ Rate. Percent Weighted to Used.: Participation Rate' 11 - Civil Project Manager $ 44.00 $ 60.00 $ 55.04 40% $22.02 12 - Civil Project Engineer $ 38.00 $ 55.00 $ ". :42.01 25 °10 $10.50 14 - Civil Engineer $ 18.00 $ 45.00 $ •. - 32.40 25% $8.10 21 - Structural Project Manager $ 44.00 $ 60.00 $ X154.89, 22 - Structural Project Engineer $ 38.60 $ 55 .60 $ _ 43.68 24 - __. __ Structural Engineer $ _ 18.00 _ $ 45.00 $ 3A44 31 - Resident Engineer $ 24.00. $ 45.00 $ - 40.01 32 - Assistant Resident Engineer $ 18.00 $ 40.00 $ ,::.39.01 34 - Inspector $ 18.00 _ $ 35.00 $ . -26.97 38 - Surveyor _ _ $ 26.00 $ 33.06 $ 2611 42 - Electrical Project Engineer $ 38.00 $ 55.00 $ : -45.94 $0.00 44 Electrical Engineer, $ 18.00 $ 45.00 S '3914 $0.00 52 - Project Architect � _ moo 55.00 $ -38.22 i 53 - - _ Senior Architect $ 30.00 T,$_ $ 50.00 5 •: 33,94 54 - _ Architect $ - 18.00 $ 45.00 $ °" 29.63 -- 71 - Environmental Project Manager $ - 38.00 $ 55.00 $ ',:53.29' 72 - Environmental Project Engineer $ 34A0 $ 50.00 !6 47.15 74 - Environmental Engineer $ _ 18.00 $ 45.00 $ a ^ , "32:71 92 - Technician / Drafter $ 16.00 $ 32.00 $ , ",Xlfl 10% $2.42 94 - Clerical $ 11.00 _ $ 28.00 $" ,- ^ .:19.52 96- Principal - - - "�$- 60.001$ 60.00 j 100% L $43.03 'IDOT Approved 3 0 0 a 3 N a N c m a � nKK N G W 0 U N_ r e "a U c i o' x c n w- Y O O d E a R Q r w V •b- K N 8 a m S� U y& v rt J N O C `o m T 6 e n N _N O 0 N R V R b b Q N a. Y 0 6 N V C v LL N a`.a m C N M � V N d Q � N � a t W L Q X m T D LU d U L L IL u N C Q n S. a i o' x c n w- Y O O d E a R Q r w V •b- K N 8 a m S� U y& v rt J N O C `o m T 6 e n N _N O 0 N R V R b b Q N a. Y 0 6 N Scope of Additional Services Morton Grove Fire Station and Library Landscape Beautification Understanding Land Design Collaborative, Inc. (LDC) will provide landscape planting design plans for the Fire Station and Library green space fronting Lincoln Avenue in the Morton Grove Village redevelopment core area. LDC's tasks will be to identify areas of landscape plantings by assessing sidewalks, existing vegetation, sculpture and other features that will enhance the appearance of the Fire Station site landscape including the green area on Lincoln Avenue and the Library front area open space. Prepare Conceptual Design Plans LDC will develop conceptual landscape planting design plans for the Fire Station site and the Library green space fronting Lincoln Avenue. The planting design will include investigating the use of native plantings and creating special planting features in the existing open space area. These concepts will be designed to blend with the existing basic landscape and walkways accommodating existing and future special elements such as sculpture and /or fountains. Probable construction costs will be estimated in this phase. Prepare Construction Documents. Bid, and Construction Phase Services LDC will develop construction documents and probable costs of construction for receipt of competitive bids from construction contractors for the landscape improvements. McDonough Engineers (MAI) Construction documents will be the basis for these landscape planting plans which will be inserted into the engineering documents being developed for bid. For the project area, the Village is interested in landscape beautification improvements, preservation of significant trees and features, sidewalks, bikeway access and parking, and new plantings. LDC will incorporate, as appropriate, special landscape areas features such as native plantings, rain gardens and other sustainable "green" features into the landscape design plans. . Landscape opportunities will be investigated for the following elements: - streetscape design - landmark quality trees 5142 Main Slred - bike access Skol e, IL 60077 - pedestrian circulation and linkages - landscape plantings 84M29 -9777 office 8029 -9779 fax - general impact of streetscape improvements, i.e. sight lines and focal points, - Plazas, benches, and green space particularly at the building's front entry, - lighted identification sign style and location Village of Morton Grove I Landscape Improvements March 23, 2009 Scope of Additional Services Morton Grove Fire Station and Library Landscape Beautification The engineering work being completed by MAI will be the basis for the development of landscape, treatments prepared by LDC. Scope of Services LDC will conduct the following tasks in its preparation of both the fire station and library landscape enhancement plans and specifications: PART 1: LANDSCAPE DESIGN WORK TASKS Task 1 Project Initiation Meeting with Village Staff and MDI 1.1 Receive available engineering plans and base data, aerial photographs, reports, plans, studies, etc. 1.2 Confirm study objectives, schedule and special requirements. 1.3 Identify consultant team and Village project leaders Task 2 Project Area Inventory and Analysis 2.1 Utilizing the data provided; conduct an on -site investigation and photographic inventory of existing conditions, plantings and functions. 2.2 Using inventory data collected in Task 2.1, analyze the relationships and physical conditions of the existing site landscape, uses, and pedestrian. Task 3 Design Concept and Alternatives 3.1 Prepare separate Design Concept Plans with alternatives for sub- areas of the Fire Station and Library Landscape Plans that will illustrate: Landscape design treatments that will include, sidewalks, seating, sculpture, and adjacent street parkway areas where appropriate. . A plant species list that reflects this project type design and horticultural practices that incorporate native plants and sustainable plant concepts within the existing landscape. Village of Morton Grove 2 Landscape Improvements March 23, 2009 Scope of Additional Services Morton Grove Fire Station and Library Landscape Beautification • Site landscape design, which may include special paving, tree preservation, entry sign, bike storage and sidewalk layout that complement the library uses and existing architectural style. PART II: FINAL DESIGN & CONSTRUCTION DOCUMENT WORK ITEMS Task 4 Design Development Plan and Cost Estimate 4.1 Prepare separate Final Landscape Design Plans (LD) for the fire Station and Library project areas that illustrates consensus of landscape design elements and styles developed in Task 3. These plans will be colored for presentation purposes. Each Plan will initiate the development of Construction Documents for landscape plantings that may be incorporated into MAI's corridor improvements for the entire project area. 4.2 Prepare general estimate of probable construction costs for each site utilizing the LD as the basis. Task 5 Construction Document Preparation 5.1 Construction Documents will be developed using the LD as the basis, that are assumed to be bid as one package with both the Fire Station and Library projects, and may include the following: . Landscape planting plans, plant list and planting details. • Sidewalk layout plans and details for special pedestrian paving, where appropriate. • Existing tree protection plan and details. . Determination of style and finishes for such items as special paving, and library identification sign. • Technical specifications to be incorporated into MDI's documents. 5.2 Bid Packaging Depending on the estimate of probable construction costs (Task 4), funding and schedules, landscape bid documents will be integrated with MAI documents for bid. with other roadway improvements 5.3 Final Estimate of Probable Construction Costs Village of Morton Grove 3 Landscape Improvements March 23, 2009 Morton Grove Fire Station and Library Landscape Beautification A final estimate of probable construction costs will be prepared on the basis of the actual bid documents utilizing unit price quantity take -offs where appropriate. 5.4 Landscape Improvements Bid Assistance - Bid services will include: Bid Review and Award Recommendation PART III: MEETINGS: Task 6 Meetings — Part I For each project, the Fire station and the Library, three (3) meetings for Part It Tasks 1 through 4, and one 0) meeting in Tasks 5 are included in this proposal, - for a total of four (4) meetings for each site, for a grand total of eight (S) meetings. 6.1 Task 6 provides for three (3) meetings in Part I, Tasks 1 through 4 included in this proposal: . Project Initiation Meeting: One (1) meeting with key staff and other stakeholders. . Design Workshop: A design workshop will be conducted with the Village and Library staff and MAI project engineers to review schematic concepts for the project design components with the out come resulting in a final landscape design plan consensus. • Design Concept Review Meetings (1 total): Prior to the development of Construction Documents, one (1) meeting will be held with the appropriate Village staff. Task 7 Meetings — Part 11 7.1 Task 7 provides for one (1) meetings in Part Ii, Tasks 4 and 5 for each project included in this proposal, for a grand total of 2 meetings: • Construction Document (CD) Preparation Review: A CD review will occur during the construction documentation process at 50 %, complete. A total of one (1) meeting is included in this task. CONSTRUCTION PHASE SERVICES Construction Phase Services, which include site visits and construction administration, are not included in this proposal. However, LDC is prepared to provide construction observation on a time and expense basis or, under a separate agreement, if desired by the Village. Pillage of Morton Grove Landscape Improvements 4 March 23, 2009 Scope of Additional Services Morton Grove Fire Station and Library Landscape Beautification COMPENSATION We propose to provide the identified services in both phases including eight (8) meetings for the entire project area. The proposed fee for Part I, Final Concept Design Plan and Part II, the preparation of Construction Documents for the approved Final Design Concept Plan is $16,939.88, which amount will not be exceeded without approval. - $100.00 Plan Reproductions Construction phase services are not included at this time. However, LDC is prepared to provide an upset maximum fee and expense costs for such services, if desired. per hour Direct expenses are estimated as follows: 80.00 - $100.00 Plan Reproductions $ 100.00 $ Copy Services $ 100.00 Delivery and Postage $ 100.00 Total Estimated Direct Expenses: $ 300.00 $ 65.00 ADDITIONAL SERVICES The following items and tasks are not included in this proposal, but can be added for additional compensation based on the following hourly rates for staff: 1. Additional meetings beyond the four (4) included. 2. Sign typography, logo and banner graphic design. Staff Hourly Rates are as follows: Principal Principal Associate Senior Associate Associate Technical Clerical _ge of Morton Grove Landscape Improvements $125.00 - $170.00 per hour $ 90.00 - $125.00 per hour $ 80.00 - $100.00 per hour $ 65.00 - $ 80.00 per hour $ 55.00 - $ 65.00 per hour $ 45.00 - $ 60.00 per hour March 23, 2009 I j J 2 § w@ §@ §§ §U) \\ / ) k f \ § | /1 ■ }§ ) §� §§ () § ( Lu ,) ( CL \( (} )6}E Lu ° }® .)3 0000 cc 00 ) E \( ! ° \\ \ \ \ \ \\ \ \`» } ( ` A ( E � \ \\ < ©eg; \ � t (, ) {) #O u®L /7) \ LLJ §/E/0 2\`0) 0 E:cFjma : b a2 7 a z ) / \)))) \)) /)) 9575 West Higgins Road, Suite 400 1 Rosemont, 111inois 60018 p:847- 518 -9990 1 f:847- 518 -9987 April 14, 2009 Mr, Nathaniel Utz McDonough Associates Inc. 130 East Randolph Street, Suite 1000 Chicago, Illinois 60601 Re: Morton Grove Dear Nathan: As a follow up to your e -mail dated April 6, 2009 regarding the budget for the Lincoln Ferris Subarea Project, I researched the file relative to the contract and invoices submitted and have been able to come up with the following explanation regarding the overage. The contract called for preparing three schematics for Lincoln Avenue. 1MOA, Inc. prepared five. The cost for the additional two was approximately $1,500. KLOA, Inc., as requested by the Village, conducted new /updated traffic counts at the intersection of Lincoln Avenue with Ferris and Woodland Drives. The total cost for out -of- pocket and additional evaluation was approximately $950. The contract called for two meetings. Several additional meetings were attended on the following dates. August 12, 2008 with Village staff August 14, 2008 with Metra August 21, 2008 with Village staff December 17, 2008 with Village staff January 28, 2009 - Public Meeting The total cost for these meetings was approximately $3,500. Based on the above, the cost for these additional services totals approximately $5,950. Should you have any questions or require additional information, please let me know. Principal ICLOA, Inc. Transportation and Panting Planning Consultants Legislative Summary Ordinance 09 -09 AMENDING TITLE 2, OF THE VILLAGE OF MORTON GROVE MUNICIPAL CODE, TO ADD A NEW CHAPTER 18, ENTITLED "FINANCE ADVISORY COMMISSION" Introduction: June 8, 2009 Synopsis: With the current economic conditions the Village Board felt it prudent and beneficial to have an advisory board to help with the financial conditions present in the Village. Purpose: To suggest and advise the Village Board on certain financial matters. Background: This Commission is proposed to advise the Corporate Authorities regarding the general long term and strategic financial direction of the Village; review the Village's capital program and funding sources; review the annual proposed budget; assist the Board in informing residents regarding present and future _ financial status; and to work with the Finance Director and assist in identifying means to achieve and maintain fiscal stability. Programs, Departments Finance, Administration, and Legal Departments or Groups Affected Fiscal Impact: N/A Source of Funds: N/A Workload Impact: Working with the commission will be handled as part of the regular workload of departments affected. Admin Recommendation: Approval as presented Second Reading: Required Special Considerations or None Requirements: Respectfully Submitted by: �, i, uG Preparec ,,,Respectfully Joseph F. W de, llage Administrator Teresa Reviewed by:' 7� —n� orne, Finance Director /Treasufer ORDINANCE 09 -09 AMENDING TITLE 2, OF THE VILLAGE OF MORTON GROVE MUNICIPAL CODE, TO ADD A NEW CHAPTER 18, ENTITLED "FINANCE ADVISORY COMMISSION" WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois is a home rule unit of government under the provisions of Article 7 of the Constitution of the State of Illinois, and can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village has a policy of regularly reviewing and revising its Municipal Code as necessary to insure the provisions of the Code remain compliant with contemporary statutes and relevant to the current operations and requirements within the Village; and WHEREAS, the Village President and Board of Trustees have determined it is in the best interest of the Village to amend the Village Code to provide for a permanent standing commission known as the Finance Advisory Conunission to assist the Corporate Authorities and Village staff to review and make recommendations to the Corporate Authorities regarding the Village's investments, expenditures, indebtedness, and general financial policies. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION I: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth herein thereby making the findings as hereinabove set forth. SECTION 2: Title 2 of the Municipal Code of the Village of Morton Grove is hereby amended by adding a new Chapter 18 in its entirety as follows: CHAPTER 18 FINANCE ADVISORY COMMISSION SECTION: 2 -18 -1: Commission Created, Membership, and Term of Office 2 -18 -2: Meetings 2 -18 -3: Rules and Procedures 2 -18 -4: Functions, Powers and Responsibilities 2 -18 -5 Compensation 2 -18 -1: COMMISSION CREATED, MEMBERSHIP, TERM OF OFFICE: A. There is hereby established a Finance Advisory Commission for the Village of Morton Grove. The Finance Advisory Commission shall consist of no less than five (5) and no more than seven (7) commissioners appointed by the Village President with the concurrence of a majority of the Board of Trustees. Members shall be residents of the Village of Morton Grove, and to the extent possible, shall possess training, understanding, interest, experience or a professional background in financial matters. The Finance Director or his designee shall be the staff liaison to provide administrative and technical assistance to the Commission. B. Commissioners shall serve terms of three (3) years or until his or her successor has been appointed. Initially, Commissioners shall serve staggered terms so that at least one (1) person shall be appointed to a one (1) year term, at least two (2) persons shall be appointed to a two (2) year term, and at least two (2) persons shall be appointed to a three (3) year term. C. The Village President shall aimually appoint one (1) member of the Commission to serve as its chairperson and another member to serve as its vice chairperson. The chairperson shall preside at all meetings of the Commission unless the chairperson is absent or unable to act for any reason, and in such event the vice chairperson shall perform the functions of the chairperson. D. All records and files of the Connnission shall be maintained in the office of the Village Staff Liaison. 2 -18 -2: MEETINGS: A. The Commission shall hold regular meetings pursuant to a scheduled times established in December of each calendar year by the Village President with the concurrence of the Board of Trustees. The meeting shall be held on Village property unless otherwise approved by the Village President. B. All meetings shall be scheduled and be held in compliance with the Illinois Open Meetings Act. Notice of said meeting shall also be given pursuant to the Illinois Open Meetings Act. C. Special meetings may be called by the Village President, the Chairperson, or by a majority of a quorum of the members of the Commission. All special meetings shall comply with the Illinois Open Meetings Act. D. All meetings shall be open to the public except as allowed by the Illinois Open Meetings Act. E. A majority of the duly appointed Commission members shall constitute a quorum. A quorum must be present for the transaction of business at any Commission meeting. If a quorum is not present, the secretary of the Commission will adjourn the meeting and post a notice of an adjournment to include time, place and date of the next meeting. F. Official action may be taken by the Commission only at a duly called meeting, pursuant to the vote of majority of Commission members present. The Chairperson shall vote in the same manner and under the same circumstances as other Commission members. 2 -18 -3: RULES AND PROCEDURE: The parliamentary procedure prescribed in Robert's "Rules of Order" shall be followed as far as applicable, except the Commission may adopt its own rules of procedure which shall always take precedence. 2 -18 -4: FUNCTIONS, POWERS AND RESPONSIBILITIES: A. Except as expressly provided otherwise in this Municipal Code, the Commission shall serve in an advisory role, and shall make all recommendations to the Village Board of Trustees regarding the development of policies and procedures. B. The Finance Advisory Commission shall have the following powers and responsibilities: 1. To advise the Corporate Authorities regarding the general long term and strategic financial direction of the Village. 2. To work with the Finance Director /Treasurer of the Village of Morton Grove to review existing and potential revenues and expenditures, and assist in identify means to achieve and maintain fiscal stability. 3. To review the arunual proposed Budget. 4. To review the Village's capital program and funding sources and make recommendations to the Corporate Authorities regarding same. 5. Upon request of the Village President, to review Village's inveshments, indebtedness, potential indebtedness, and condition of Village's bond rating. 6. To assist the Corporate Authorities in informing the residents of the Village of Morton Grove of the present and future financial status and long term financial strategies and opportunities for the Village. 2 -18 -5: COMPENSATION: Commissioners shall serve without compensation, but may be reimbursed for expenses incurred in the operation and conduct of affairs of the Commission which have been previously approved by the Village Administrator. SECTION 3: The terms and conditions of this ordinance shall be severable and if any section, term, provision, or condition is found to be invalid or unenforceable for any reason by a court of competent jurisdiction, the remaining sections, terms, provisions, and conditions shall remain in full force and effect. SECTION 4: In the event this ordinance or any part thereof is in conflict with any statute, ordinance, or resolution or part there, the amendments in this ordinance shall be controlling and shall supersede all other statutes, ordinances, or resolutions but only to the extent of such conflict. Except as to code amendments set forth above in this ordinance, all chapters and sections of the Morton Grove Pillage Cdde as amended shall remain in full force and effect. SECTION 5: This ordinance shall be in full force and effect upon its passage and approval. PASSED THIS 22 °d day of June 2009. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Great Marcus Thill Toth APPROVED BY ME THIS 22nd day of June 2009. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED AND RILED in my office This 23`d day of June 2009. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Ordinance 09 -10 AN ORDINANCE GRANTING AN AMENDMENT TO THE SPECIAL USE PERMIT FOR THE PROPERTY LOCATED AT 8710 FERRIS AND 8701 LINCOLN AVENUE FOR A PLANNED UNIT DEVELOPMENT IN THE VILLAGE OF MORTON GROVE Introduced: .Tune 8, 2009 Synopsis: This ordinance will grant an amendment to the special use permit for the property located at 8710 Ferris and 8701 Lincoln Avenue to allow a revision to the site plan to increase the total units of town homes from 64 to 65. Purpose: ( The Unified Development Code requires an amendment to a special use permit when revisions are made to Planned Unit Developments. Background: In 2005, pursuant to Ordinance 05 -28, the Corporate Authorities approved a special use permit for a Planned Unit Development at 8710 Ferris and 8701 Lincoln Avenue for the construction of 65 town homes. In 2007, at the request of the owners, Toll Brothers, Inc., and pursuant to Ordinance 07 -07, time Village approved an amendment to the special use permit to reduce the number of units from 65 to 64 and to change the mix of the style of the units. The owners of the property have again applied for an amendment to the special use permit which would extend the changes approved in the first amendment, i.e., allow for 65 town homes with the original mix of units. Pursuant to the Unified Development Code adopted pursuant to Ordinance 07 -07, such minor changes can be approved without the need of going through a full formal Plan Commission process, so long as the amendment has been approved by the Village Administrator, Corporation Counsel, Building Commissioner, and Plan Commission I Chairperson. All these officials have approved the proposed amendment. Approval of this ordinance will formally grant the amendment to the special use permit granted pursuant to Ordinance 05 -28. Programs, Departments Building and hlspectional Services; Village Planner; Village Engineer or Groups Affected Fiscal Impact: N/A Source of Funds: N/A Workload Impact: The special use amendment was processed by the Building Commissioner, Village Engineer, and Village Planner pursuant to the normal course of business. Admin Recommendation: Approval as presented. Second Reading: Required Special Considerations or I None °equirements: 1, P Y tted: /rr� �%, �� Jos�ep'k P -. W de, Village Administrator ,yes ectfull subnv Prepared by: Reviewed by Teresa Hof jliia ston, Corporation Counsel Ed Hildebrandt, Building Convnissioner ORDINANCE 09 -10 AN ORDINANCE GRANTING AN AMENDMENT TO THE SPECIAL USE PERMIT FOR THE PROPERTY LOCATED AT 8710 FERRIS AND 8701 LINCOLN AVENUE FOR A PLANNED UNIT DEVELOPMENT IN THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove, located in Cook County, Illinois, is a Home Rule unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, and as such can exercise any power and perform any function pertaining to its government affairs, including but not limited to, the power to tax and incur debt; and WHEREAS, the applicant, Toll Brothers, Inc. located at 1153 West Dundee Road, Arlington Heights, Illinois 60043 was granted pursuant to Ordinance 05 -28 a special use permit in the Village of Morton Grove approving a Planned Unit Development for that property known as 8710 Ferris Avenue and 8701 Lincoln Avenue for the development and construction of 65 town houses on or about May 23, 2005; and WHEREAS, on October 8, 2007, pursuant to Ordinance 07 -27, Toll Brothers, Inc. was granted an amendment to its special use permit to reduce the total units of town homes from 65 to 64, and to approve minor changes to the mix of unit types; and WHEREAS, the applicant, Toll Brothers, Inc. has made a proper application to the Village of Morton Grove for another minor amendment to the Planned Unit Development to change the site plan back to 65 units of town homes and to the unit mix as originally approved pursuant to Ordinance 05- 28; and WHEREAS, pursuant to Ordinance 07 -07 the Village adopted a Unified Development Code which set forth an abbreviated procedure for minor revisions to special use permits and permits said minor amendments to be made without a formal grant permission process upon the approval of the Village Administrator, Corporation Counsel, Building Commissioner and Plan Commission Chairperson; and WHEREAS, the Village Administrator, Corporation Counsel, Building Commissioner and Plan Commission Chairperson have approved the proposed amendment and have found the proposed site plan changes meet the standards for the abbreviated procedure; and WHEREAS, the property is zoned in the CR "Residential District' pursuant to the provisions of the Village of Morton Grove Unified Development Code; and WHEREAS, pursuant to the provisions of the Village of Morton Grove Unified Development Code, the Corporate Authorities have determined the proposed amendment to the special use shall be approved subject to conditions and restrictions as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance, as though fully set forth herein, thereby making the findings as hereinabove set forth. SECTION 2: The property located at 8710 Ferris Avenue and 8701 Lincoln Avenue, Morton Grove, Illinois is hereby granted an amendment to the special use permit for a Planned Unit Development as follows: 1. The proposed planned unit development shall be constructed in accordance with the site plan and elevations plan as originally approved in Ordinance 05 -08 site and landscape plan April 13, 2005, elevations August 9 and 10, 2004. 2. Except as inconsistent with this amendment, all other provisions of Ordinance 05 -28 will remain in full force and effect. Approved amendment set forth pursuant to Ordinance 07 -07, reducing the number of town homes from 65 to 64, and changing the mix of town homes is hereby rescinded The special use as amended is granted so long as the occupant, and users of this property utilize the property for the purposes as herein designated. SECTION 3: The owners, lessees, and occupants of 8710 Ferris Avenue and 8701 Lincoln Avenue their successors and assigns shall allow employees and authorized agents of the Village of Morton Grove access to the premise at all reasonable times for the purpose of inspecting said premise to verify all terms and conditions of the special use permit, as amended, have been met. SECTION 4: The Village Clerk is hereby authorized and directed to amend all pertinent records of the Village of Morton Grove to show and designate the special use permit as amended hereunder. SECTION 5: The Applicant /Owner shall comply with all applicable requirements of the Village of Morton Grove Ordinances and Codes. SECTION 6: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. 2 PASSED THIS 22nd day of June 2009. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Great Marcus Thill Toth APPROVED BY ME THIS 22nd day of June 2009. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED AND FILED in my office This 23`d day of June 2009. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 09 -34 AUTHORIZING A MEMORANDUM OF UNDERSTANDING BETWEEN THE VILLAGE OF MORTON GROVE AND THE AMERICAN RED CROSS OF GREATER CHICAGO TO PROVIDE DISASTER RELIEF SERVICES Introduced June 22, 2009 Synopsis: To authorize the Village President to execute a Memorandum of Understanding with the American Red Cross of Greater Chicago to provide disaster relief services. Purpose: Upon the passage of this resolution and the execution of the attached memorandum, the American Red Cross of Greater Chicago will form a working relationship with the Village of Morton Grove to prepare for and respond to disaster situations and assist with emergency response efforts. The American Red Cross of Greater Chicago will provide, at no charge to disaster victims, disaster relief services including emergency mass care and assistance for individuals with urgent and verified disaster - caused needs. Background: The American. Red Cross of Greater Chicago, a humanitarian organization led by volunteers and guided by its congressional charter and the fundamental principles of the International Red Cross Movement, will provide relief to victims of disasters and help people prevent, prepare for and respond to emergencies. The American Red Cross abides by seven fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity and universality. By building community partnerships, increasing readiness capacity and providing immediate emergency relief after a disaster, the American Red Cross is committed to building safer and healthier communities. Departments Administration, Fire Department, Police Department, Department of Family & Senior Services Affected Fiscal Impact: The American Red Cross can provide mass care services including disaster response workers, canteen service for first responders and shelter set -up at no cost to the community. Source of Funds: N/A Workload Impact: Upon declaration of a disaster by the Village President, the Morton Grove EMA Coordinator, Fire Chief, Police Chief and /or Director of Family & Senior Services will evaluate the level of need for disaster services and coordinate these services with the American Red Cross. Administrator Approval as presented. Recommendation: Second Reading: Not Required Special None Considerations or Requirements: Respectfully submitted: Prepared by: Teresa Administrator Corporation Counsel Reviewed Xt t� J�/queline Walker- O'Keefe, Director Family & Senior Services RESOLUTION 09 -34 AUTHORIZING AN MEMORANDUM OF UNDERSTANDING BETWEEN THE VILLAGE OF MORTON GROVE AND THE AMERICAN RED CROSS OF GREATER CHICAGO TO PROVIDE DISASTER RELIEF SERVICES WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the American Red Cross of Greater Chicago (ARC), is a non -profit organization, located in Cook County, Illinois; and WHEREAS, the American Red Cross has the authority to provide disaster services affirmed by federal law in the 1974 Disaster Relief Act (Public Law 93 -288) and in the 1988 Robert T. Stafford Disaster Relief and Emergency Assistance Act; and WHEREAS, the American Red Cross has requested a Memorandum of Understanding with the Village of Morton Grove to create a working relationship between ARC and the Village of Morton Grove in preparing for and responding to disaster situations on all levels and assisting emergency response efforts, where necessary; and WHEREAS, the American Red Cross and the Village of Morton Grove will each provide disaster relief services according to the mandate, policies, and procedures of their individual organizations, and pursuant to the Village of Morton Grove's Code of Ordinances; and WHEREAS, the American Red Cross will provide, at no charge to disaster victims, disaster relief assistance including emergency mass care and assistance for individuals with urgent and verified disaster - caused needs. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION l: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village President of the Village of Morton Grove, is hereby authorized to execute and the Village Clerk is hereby authorized to attest to a Memorandum of Understanding between the Village of Morton Grove and the American Red Cross of Greater Chicago for the provision of creating a working relationship in preparing for and responding to disaster situations pursuant to the terms and conditions set forth in the Memorandum of Understanding attached hereto as "Exhibit 1 ". SECTION 3: The Village Administrator, Fire Chief, Police Chief, Director of Family and Senior Services and/or their designees are hereby authorized to take all steps necessary to implement the aforementioned Memorandum of Understanding. SECTION 4: This Resolution shall be in full force and effect upon its passage and approval. PASSED this 22`x' day of June 2009. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 23rd day of June 2009. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 22`' day of .Tune 2009. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois American Red Cross of Greater Chicago. EXHIBIT 661" Romeoville Community Facility 1293 Windham Parkway Memorandum of Understanding R on 11 a °'nols 60446 "' v 630 378 0344 American Red Cross, Greater Chicano Chapter r 639 679 027' And The Village of Morton Grove www.chicagoradcross.org In disaster situations, local Government and The American Red Cross have joint responsibility to keep the public fully informed on restoration and relief activities, as well as available relief assistance. The authority of the ARC to provide disaster services was reaffirmed by federal law in the 1974 Disaster Relief Act (Public Law 93 -288) and in the 1988 Robert T. Stafford Disaster Relief and Emergency Assistance Act. The purpose of this Memorandum of Understanding (MOU) is to create a working relationship between the American Red Cross of Greater Chicago (herein referred to as "ARC ") and the Village of Morton Grove in preparing for and responding to disaster situations at all levels and assisting emergency response efforts, where necessary. This agreement describes the broad framework for cooperation between the two organizations to provide assistance and support services to victims of major emergencies or disasters as well as emergency responders, and to coordinate emergency preparedness activities where practical and beneficial. Accordingly, the Village of Morton Grove and the American Red Cross, Greater Chicago Chapter agrees that: 1) The American Red Cross and the local municipality will each provide disaster relief services according to the mandate, policies, and procedures of their individual organizations, and pursuant to Village of Morton Grove's Code of Ordinances, as attached. 2) Both organizations will endeavor to coordinate efforts and maintain communications to maximize timely and comprehensive services to disaster clients and prevent duplication of efforts. 3) To the extent of its abilities, the American Red Cross will provide, at no charge to disaster victims, disaster relief assistance including emergency mass care and individual assistance for individuals with urgent and verified disaster- caused needs. Assistance is provided to sustain human life, reduce the harsh physical and emotional distress that prevents victims from meeting their own basic needs, and promote the recovery of victims when such relief assistance is not available from other sources. 4) American Red Cross assistance to disaster victims is not dependent upon a local, state or federal declaration. All American Red Cross Disaster Services are provided in accordance with the American Red Cross Disaster Services Regulations and Procedures. The American Red Cross will maintain administrative and financial control over its activities. 5) In carrying out its responsibilities to provide for mass care in peacetime disasters, including precautionary evacuations and peacetime radiological emergencies /nuclear accidents, the American Red Cross will operate appropriate shelter facilities and arrange for mass feeding and other appropriate support. In doing so, the American Red Cross Together, we can save a life One Serving the seven counties of northeastern Illinois uniteaway will pay related costs only when such activities are under administrative control of or authorized by the American Red Cross, or when prior written agreements have been made for some other organization to provide emergency services on behalf of the American Red Cross. 6) Close liaison will be maintained between the Village of Morton Grove and ARC by conference, telephone, facsimile, email, and other means to facilitate the coordination of resources, both human and material, and the cooperation of the parties in areas of mutual interest. 7) To facilitate client access to additional Village resources, the American Red Cross with the approval from the client will share the disaster clients contact information with the Village of Morton Grove. 8) The Village of Morton Grove and ARC will include representatives of the other in its committees, task forces, and working groups formed to mitigate, prepare for, respond to and recover from disasters or other emergencies. 9) During emergency operations, the Village of Morton Grove may provide workspace for liaisons of the ARC in the Village of Morton Grove's Emergency Operations Center and other locations as appropriate, and the ARC agrees to supply such liaison personnel, if requested to facilitate the communication between agencies and vice versa. 10) The Village of Morton Grove and ARC agree to keep the other informed of developing disaster and emergency situations and of any known victim or emergency responder needs relating to the disaster or emergency situation. 11) ARC will operate shelters and arrange for mass feeding and other appropriate support, as available. The Village of Morton Grove volunteers will assist ARC in staffing and arranging for meals as appropriate. 12) During major emergency events or disasters where ARC services are deemed necessary by the Village of Morton Grove; ARC and the Village of Morton Grove will advise each other on the actions they have taken, in order to ensure effective assistance to all disaster victims and to ensure efficient use of resources. 13) Vehicles operated by or for the Red Cross will be considered authorized emergency vehicles for the purpose of proceeding to or entering a disaster site. 14) Each organization agrees to continue cooperative efforts in the areas of disaster preparedness, training, and planning. The parties hereto agree to attempt, in all respects, to coordinate efforts between the two in accordance with the terms of the Agreement and the responsibilities enumerated herein to best serve the community. This Memorandum of Understanding does not create a partnership or a joint venture, and neither party has the authority to bind the other. Representatives of ARC and the Village of Morton Grove will meet annually to evaluate the progress in the implementation of the Memorandum of Understanding and to revise and develop new plans, goals or agreements as appropriate. This agreement shall be effective immediately upon the signature of the last party of the agreement. Mayor, President of the Board of Trustees or Designated Municipal Official Police Chief Emergency Management Fire Chief � l �° 9 Chief Response Offi Ir Date Disaster Services American Red Cross of Greater Chicago Municipal Contact Person: business and after hour's phone numbers: Police business Fire Chief: business after hours Emergency Management: business after hours Greater Chicago Chapter 24 hour dispatch number: (312)729 -6100 Area contact persons: John Mitchell Senior Manager Government Liaison (Or) Ron Carlson Government Liaison (847)878 -7708 ff'if►li:LiE:£0M, 1 Legislative Summary � Ordinance 09 -I1 AN ORDINANCE ESTABLISHING THE PREVAILING RATE OF WAGES FOR LABORERS, MECHANICS AND OTHER WORKERS 'IN THE VILLAGE OF MORTON GROVE EMPLOYED IN PERFORMING CONSTRUCTION OF PUBLIC WORKS FOR THE VILLAGE Introduced Julie 8,2009 Objective To establish prevailing wages for public works projects within the Village of Morton Grove. Purpose: To comply with the requirements of the Illinois Prevailing Wage Act, 820 ILCS 130 et seq. Background: The Illinois Prevailing Wage Act requires contractor and subcontractor to pay laborers, workers and mechanics employed on public works projects, no less than the general prevailing rate of wages as established by the Village. "Public works" _ are defined by the Act to mean all fixed works constructed by any public body, or paid for wholly or in part out of public funds. Each year during the month of June, the Act requires the Village to investigate and ascertain the prevail ing rate of wages. This ordinance adopts the prevailing wage rates established by the Illinois Department of Labor for Cook County, Illinois as the prevailing wage rates for public works projects in Morton Grove. A schedule of these rates can be found at: http://www.state.il.us/ageiiev/idol/rates/EVENMO/COOK9999.litm. Upon passage of this Ordinance, the Act further requires the Village to post these rates or make them available for inspection by any interested party; file a certified copy of the Ordinance with the Secretary of State and the Illinois Department of Labor by July 15; and publish a notice of these rates in a newspaper of general circulation within the Village. Programs, Departments Village Administrator or Groups Affected Fiscal Impact: Not applicable. Source of Funds: Not applicable. Workload Impact: The implementation of this ordinance will be performed by the Village Administrator. Administrator Approval as presented. Recommendation: First Reading: Required _ Special Considerations or None Requirements: Administrator Prepared by: Village Administrator Corporation Counsel ORDINANCE 09 -11 ESTABLISHING THE PREVAILING RATE OF WAGES FOR LABORERS, MECHANICS AND OTHER WORKERS IN THE LOCALITY OF THE VILLAGE OF MORTON GROVE EMPLOYED IN PERFORMING CONSTRUCTION OF PUBLIC WORKS FOR THE VILLAGE WHEREAS, the Village of Morton Grove ( "Village "), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article VII, Section 6 of the 1970; and WHEREAS, the State of Illinois has enacted "An Act regulating wages of laborers, mechanics and other workers employed in any public works by the State, County, City or any public body or any political subdivision or by anyone under contract for public works ", approved June 26, 1941, as amended, being Chapter 820 ILCS 130/1 -12, Illinois Compiled Statues; and WHEREAS, the aforesaid Act requires that the Village of Morton Grove investigate and ascertain the prevailing rate of wages as defined in said Act for laborers, mechanics and other workers in the locality of the Village of Morton Grove employed in performing construction of public works, for the village; and NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: To the extent and as required by "An Act regulating wages of laborers, mechanics and other workers employed in any public works by the State, County, City or any public body or any political subdivision or by anyone under contract for public works" approved June 26, 1941, as amended, the general prevailing rate of wages in this locality for laborers, mechanics and other workers engaged in the construction of public works coming under the jurisdiction of the Village of Morton Grove is hereby ascertained to be the same as the prevailing rate of wages for construction work in the Cook County area as determined by the Department of Labor of the State of Illinois as of June 2009, a copy of that determination being 47 hereto as Exhibit "A" and incorporated herein by reference. The definition of any temis appearing in this Ordinance which are also used in the aforesaid Act shall be the same as in said Act. SECTION 2: Nothing herein shall be construed to apply said general prevailing rate of wages as herein ascertained to any work or employment except public works of the Village of Morton Grove to the extent required by the aforesaid Act. SECTION 3: The Village of Morton Grove shall publicly post or keep available for inspection by any interested party at 6101 Capulina Avenue, Morton Grove this determination of such prevailing rate of wage. SECTION 4: The Village of Morton Grove shall mail a copy of this determination to any employer, and to any association of employers and to any person or association of employees who have filed, or file their names and addresses, requesting copies of any determination stating the particular rates and the particular class of workers whose wages will be affected by such rates. SECTION 5: The Village of Morton Grove shall promptly file a certified copy of this Ordinance with both the Secretary of State Index Division and the Department of Labor of the State of Illinois. SECTION 6: The Village Administrator shall cause a notice to be published in a newspaper of general circulation within the area that the determination of prevailing wages has been made. Said notice shall conform substantially to the notice attached hereto. Such publication shall constitute notice that this is the determination of the Village of Morton Grove and is effective. SECTION 7: This Ordinance shall be in full force and effect from and after its passage and approval. PASSED THIS 22nd day of June 2009. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Greer Marcus Thill Toth APPROVED by me this 22nd day of June 2009. APPROVED and FILED in my office this 23'd day of June 2009 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois legis \ord \prevailing wage 2009 Cook County Prevailing Wage for .tune 2009 Cook County Prevailing Wage for June 2009 i:gelof7 Trade Name RG TYP C Base FRMAN *M -F >8 OSA OSH H/W Fensn Vac Trng ------------ -------- ASBESTOS ABT -GEN ASBESTOS ABT -MEC BOILERMAKER BRICK MASON CARPENTER CEMENT MASON - - -- ALL BID BLD BLD ALL ALL - - - 34.750 29.930 41.230 38.030 39.770 41.850 -- - -- 35.250 0.000 44.940 41.830 41.770 43.850 - - -- - 1.5 1.5 2.0 1.5 1.5 2.0 - - -- - 1.5 1.5 2.0 1.5 1.5 1.5 -- - 2.0 2.0 2.0 2.0 2.0 2.0 -- - 8.830 9.170 6.720 8.000 9.460 7.850 -- -- - 6.170 9.260 8.940 9.970 7.790 7.410 -- -- - 0.000 0.000 0.000 0.000 0.000 0.000 - - - -- - 0.270 0.320 0.350 0.550 0.490 0.170 - --- CERAMIC TILE FNSHER COMM. ELECT. ELECTRIC PWR EQMT OF ELECTRIC PWR GRNDMAN ELECTRIC PWR LINEMAN ELECTRICIAN ELEVATOR CONSTRUCTOR FENCE ERECTOR GLAZIER HT /FROST INSULATOR IRON WORKER BLD BLD ALL ALL ALL ALL BLD ALL BLD - BLD ALL 32.150 35.440 38.600 30.110 38.600 39.400 44.930 30.700 37.000 39.900 40.250 0.000 37.940 44.970 44.970 44.970 42.000 50.550 32.200 38.500 42.400 42.250 2.0 1.5 1.5 1.5 1.5 1.5 2.0 1.5 1.5 1.5 2.0 1 1.5 1.5 1.5 1.5.2..0 1.5 2.0 1.5 1.5 1.5 2.0 S 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 6.150 7.400 9.110 7.120 9.110 10.83 9.525 7.950 7.340 9.176 9.950 7.370 7.660 11.34 8.850 11.34 8.740 8.210 6.430 12..05 10.46 14.74 0.000 0.000 0.000 0.000 0.000 0.000 2.700 0.000 0.000 0.000 0.000 0.380 0.700 0.290 0.230 0.290 0.750 0.000 0.500 0.740 0.320 0.300 LABORER LATHER MACHINIST MARBLE FINISHERS MARBLE MASON MATERIAL TESTER I MATERIALS TESTER II MILLWRIGHT ALL ALL BLD ALL BLD ALL ALL ALL 34.750 39.770 40.530 28.650 38.030 24.750 29.750 39.770 35.500 41.770 42.530 0.000 41.830 0.000 0.000 41.770 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 8.830 9.460 7.000 7.920 8.000 8.830 8.830 9.460 6.170 7.790 7.670 9.970 9.970 6.170 6.170 7.790 0.000 0.000 0.650 0.000 0.000 0.000 0.000 0.000 0.270 0.490 0.000 0.550 0.550 0.270 0.270 0.490 OPERATING ENGINEER OPERATING ENGINEER BLD BLD 1 2 43.800 42.500 47.800 47.500 2.0 2.0 2.0 2.G 2.0 2.0 9.600 9.600 6.550 6.550 1.900 1.900 1.000 1.000 OPERATING ENGINEER OPERATING ENGINEER OPERATING ENGINEER OPERATING ENGINEER OPERATING ENGINEER OPERATING ENGINEER OPERATING ENGINEER OPERATING ENGINEER OPERATING- ENGINEER OPERATING ENGINEER OPERATING ENGINEER BLD BLD FLT FLT FLT FLT HWY HWY HWY HWY HWY 3 4 1 2 3 4 1 2 3 4 5 39.950 38.200 47,250 45.750 40.700 33.850 42.000 41.450 39.400 38.000 36.800 47.800 47.800 47.250 47.250 47.250 47.250 46.000 46.000 46.000 46.000 46.000 2.0 2.6 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 2.0 2.0 1.5.2.0 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 9.600 9.6006.550 6.850 6.850 6.850 6.850 9.600 9.600 9.600 9.600 9.600 6.550 5.600 5.600.1.900 5.600 5.600 6.550 6.550 6.550 6.550 6.550 1.900 1.900 1.900 1.900 1.900 1.900 1.900 1.900 1.900 1.900 1.000 1.000 0.000 0.000 0.000 0.000 1.000 1.000 1.000 1.000 1.000 ORNAMNTL IRON WORKER ALL 39.050 41.300 2.0 2.0 2.0 7.950 13.19 0.000 0:500 PAINTER PAINTER SIGNS ALL BLD 36.900 30.820 41.510 34.600 1.5 1.5 1.5 1.5 1.5 1.5 7.350 2.600 8.400 2.470 0.000 0.000 0.470 0.000 PILEDRIVER PIPEFITTER ALL BLD 39.770 42.050 41.770 45.050 1.5 1.5 1.5 1.5 2.0 2.0 9.460 7.660 7.790 8.550 0.000 0.000 0.490 1.370 PLASTERER PLUMBER ROOFER SHEETMETAL WORKER BLD BLD BLD BLD 38.100 43.000 36.400 39.130 40.390 45.000 39.400 42.260 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 2.0 2.0 2.0 2.0 7.500 9.110 6.950 9.130 8.440 5.960 4.670 11.83 0.000 0.000 0.000 0.000 0.400 1.030 0.330 0.610 SIGN HANGER BLD 27.360 28.210 1.5 L.5 2.09.350 2.530 6.000 0.000 SPRINKLER FITTER STEEL ERECTOR STONE MASON BLD ALL BLD 40.500 40.250 38.030 42.500 42.250 41.830 1.5 2.0 1.5 1.5 2.0 1..5 2.0 2.0 2.0 8.500 9.950 8.000 6.850 14.74 9.970 0.000 0.000 0.000 0.500 0.300 0.550 TERRAllO FINISHER TERRAZZO MASON TILE MASON BLD BLD BLD 33.810 37.390 38.630 0.000 40.390 42.630 1.5 1.5 2.0 1.5 1.5 1.5 2.0 2.0 2.0 6.150 6.150 6.150 9.850 11.11 9.010 0.000 0..000 0.000 0.310 0.350 0.500 littp: / /www.state.i1.us/ Agency /IDOL /rates /EVENMO /COOK9999.htm 6/3/2009 Cook County Prevailing Wage for June 2009 t'age l of / TRAFFIC SAFETY WRKR TRUCK DRIVER TRUCK DRIVER HWY E ALT E ALL 1 2 24.300 30.700 30.950 Road. 25.900 31.350 31.350 1.5 1.5 1.5 1.5 1.5 1.5 2.0 2.0 2.0 3.780 6.750 6.750 1.875 5.450 5.450 0..000 0.000 0.000 0.000 0.150 0.150 TRUCK TRUCK TRUCK DRIVER DRIVER DRIVER E ALL E ALL W ALL 3 4 1 31.150 31.350 32.550 31.350 31.350 33.100 1.5 1.5 1.5 1.5 1.5 1.5 2.0 2.0 2.0 6.750 6.750 6.500 5.450 5.450 4.350 0.000 0.000 0.000 0.150 0.150 0.000 TRUCK TRUCK TRUCK TUCKPOINTER DRIVER DRIVER DRIVER W ALL W ALL W ALL BLD 2 3 4 32.700 32.900 33.100 38.200.39.200 33.100 33.100 33.100 1.5 1.5 1.5 1.5 1.5 1.5 1.5 1.5 2.0 2.0 2.0 2.0 6.500 6.500 6.500 6.580 4.350 4.350 4.350 9.550 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.280 Legend: M -F>8 (overtime is required for any hour greater than 8 worked each day, Monday OSA (Overtime is through Friday. required for every hour worked on Saturday) OSH (Overtime is required for every hour worked on Sunday and Holidays) H/W (Health & welfare Insurance) Pensn (Pension) Vac (Vacation) Trng (Training) -Explanations COOK COUNTY TRUCK DRIVERS (WEST) - That part of the county West of Barrington Road. The following list is considered as those days for which holiday rates of wages for work performed apply: New Years Day, Memorial /Decoration Day, Fourth of July, Labor Day, Veterans Day, Thanksgiving Day, Christmas Day. Generally, any of these holidays which fall on a Sunday is celebrated on the following Monday. This then makes work performed on that Monday payable at the appropriate overtime rate for holiday pay. Common practice in a given local may alter certain days of celebration such as the day after Thanksgiving for Veterans Day. If in doubt, please check with IDOL. EXPLANATION OF CLASSES ASBESTOS - GENERAL - removal of asbestos material /mold and 'hazardous materials from any place in a building, including mechanical systems where those mechanical systems are to be removed. This includes the removal of asbestos materials /mold and 'hazardous materials from ductwork or pipes in a building when the building is to be demolished at the time or at some close future date. ASBESTOS - MECHANICAL - removal of asbestos material from mechanical systems, such as pipes, ducts, and boilers, where the mechanical systems are to remain. CERAMIC TILE FINISHER The grouting, cleaning, and polishing of all classes of tile, whether for interior or exterior purposes, all burned, glazed or unglazed products; all composition materials, granite tiles, warning detectable tiles, cement tiles, epoxy composite materials, pavers, glass, mosaics, fiberglass, and all substitute materials, for tile made in tile -like units; all mixtures in tile like form of cement, metals, and other materials that are for and intended for use as a finished floor http: / /Nvww.state.il.us /Agency/ IDOL /rates /EVENMO /COOK9999.htm 6/3/2009 Cook County Prevailing Wage for June 2009 Page 3 of 7 surface, stair treads, promenade roofs, walks, walls, ceilings, swimming pools, and all other places where tile is to form a finished -- interior or exterior. The mixing of all setting mortars including but not limited to thin -set mortars, epoxies, wall mud, and any other sand and cement mixtures or adhesives when used in the preparation, installation, repair, or maintenance of tile and /or similar materials. The handling and unloading of all sand, cement, lime, tile, fixtures, equipment, adhesives, or any other materials to be used in the preparation, installation, repair, or maintenance of tile and /or similar materials. Ceramic Tile Finishers shall fill all joints and voids regardless of method on all tle work, particularly and especially after installation of said tile work. Application of any and all protective coverings to all types of tile installations including, but not be limited to, all soap compounds, paper products, tapes, and all polyethylene coverings, plywood, masonite, cardboard, and any new type of products that maybe used to protect tile installations, Blastrac equipment, and all floor scarifying equipment_ used in preparing floors to receive tile. The clean up and removal of all waste and materials. All demolition of existing the floors and walls to be re- tiled. COMMUNICATIONS ELECTRICIAN - Installation., operation, inspection, maintenance, repair and service of radio, television, recording, voice sound vision production and reproduction, telephone and telephone interconnect, facsimile, data apparatus, coaxial, fibre optic and wireless equipment, appliances and systems used for the transmission and reception of signals of any nature, business, domestic, commercial_, education, entertainment, and residential purposes, including but not limited to, communication and telephone, electronic and sound equipment, fibre optic and data communication systems, and the performance of any task directly related to such installation or service whether at new or existing sites, such tasks to include the placing of wire and cable and electrical power conduit or other raceway work within the equipment room and pulling wire and /or cable through conduit and the installation of any incidental conduit, such that the employees covered 'hereby can complete any job in full. MARBLE FINISHER Loading and unloading .rucks, distribution of all materials (all stone, sand, etc.), stocking of floors with material, performing all rigging for heavy work, the handling of all material that may be needed for the installation of such materials, building of scaffolding, polishing if needed, patching, waxing of material if damaged, pointing up, caulking, grouting and cleaning of marble, holding water on diamond or Carborundum blade or saw for setters cutting, use of tub saw or any other saw needed for preparation of material:, drilling of holes for wires that anchor material set by setters, mixing up of molding plaster for installation of material, mixing up thin set for the installation of material, mixing up of sand to cement for the installation of material and such other work as may be required in helping a Marble Setter in the handling of all material in the erection or installation of interior marble, slate, travertine, art marble, serpentine, alberene stone, blue stone, granite and other stones (meaning as to stone any foreign or domestic materials as are soecified and used in building inferiors and exteriors and customarily known as stone in the trade), carrara, sanionyx, vitrolite and similar opaque glass and the laying of all marble tile, terrazzo tile, slate tile and precast tile, steps, risers http: / /www.state.i1.us /Agency /IDOL /rates /EVE,NMO /COOK9999.11tm 6/3/2009 Cook County Prevailing Wage for June 2009 treads, base, or any other materials that may be used as substitutes for any of the aforementioned materials and which are used on interior and exterior which are installed in a similar manner. MATERIAL TESTER I: Hand coring and drilling for testing of materials; field insoection of uncured concrete and asphalt. MATERIAL TESTER II: Field inspection of welds, structural steel, fireproofing, masonry, soil, facade, reinforcing steel, formwork, cured concrete, and concrete and asphalt batch plants; adjusting proportions of bituminous mixtures. TERRAZZO FINISHER The handling of sand, cement, marble chips, and all other materials that may be used by the Mosaic Terrazzo Mechanic, and the mixing, grinding, grouting, cleaning and sealing of all Marble, Mosaic, and Terrazzo work, floors, base, stairs, and wainscoting by hand or machine, and in addition, assisting and aiding Marble, Masonic, and Terrazzo Mechanics. OPERATING ENGINEERS - BUILDING Class 1. Mechanic; Asphalt Plant; Asphalt Spreader; Autograde; Backhoes with Caisson attachment; Batch Plant; Benotc; Boiler and Throttle Valve; Caisson Rigs; Central Redi -Mix Plant; Combination Back Hoe Front End- loader Machine; Compressor and Throttle Valve; Concrete Breaker (Truck Mounted); Concrete Conveyor; Concrete Paver; Concrete Placer; Concrete Placing Boom; Concrete Pump (Truck Mounted); Concrete Tower; Cranes, All; Cranes, Hammerhead; Cranes, (GCI and similar Type); Creter Crane; Crusher, Stone, etc.; Derricks, All; Derricks, Traveling; Formless Curb and Gutter Machine; Grader, Elevating; Grouting Machines; Hiahlift Shovels or Front Endloader 2 -1/4 yd. and over; Hoists, Elevators, outside type rack and pinion and similar machines; Heists, one, two and three Drum; Hoists, Two Tugger One Floor; Hydraulic Backhoes; Hydraulic Boom Trucks; Hydro Vac (and similar equipment); Locomotives, Ail; Motor Patrol; Pile Drivers and Skid Rig; Post Hole Digger; Pre - Stress Machine; Pump Cretes Dual Ram; Pump Crates; Squeeze Cretes -screw Type Pumps; Raised and Blind Hole Drill; Roto Mill Grinder; Scoops - Tractor. Drawn; Slip -form Paver; Straddle Buggies; Tournapull; Tractor with Boom and Side Boom; Trenching Machines. Class 2. Boilers; Broom, Ail Power Propelled; Bulldozers; Concrete Mixer (Two Bag and Over); Conveyor, Portable; Forklift Trucks; Greaser Engineer; Highlift Shovels or Front Endloaders under 2 -1/4 yd.; Hoists, Automatic; Heists, inside Freight Elevators; Hoists, Sewer Dragging Machine; Hoists, Tugger Single Drum; Laser Screed; Rock Drill self - propelled); Rock Drill (truck mounted); Rollers, All; Steam Generators; Tractors, All; Tractor Drawn Vibratory Roller; Winch Trucks with "A" Frame. Class 3. Air Compressor; Combination - .Small Equipment Operator; Generators; Heaters, Mechanical; Hoists, Inside Elevators - (Rheostat Manual Controlled); Hydraulic Power Units (Pile Driving, Extracting, and Drilling); Pumps, over 3" (1 to 3 not to exceed a total of 300 ft.); Pumps, Well Points; Welding Machines (2 through 5); Winches, 4 small. Electric Drill Winches; Bobcat (up to and including 3/4 cu. yd.). Page 4 of / http: / /www. state.il.us/ Agency /IDOLh•ates /EVENMO /COOK9999.htm 6/3/2009 Cook County Prevailing Wage for June 2009 Class 4. Bobcats and /or other Skid Steer Loaders; Oilers; and Brick Forklift. OPERATING ENGINEERS - FLOATING Class 1. Craft foreman (Master Mechanic), diver /wet tender, engineer (hydraulic dredge). Class 2. Crane /backhoe operator, mechanic /welder, assistant engineer (hydraulic dredge), leverman (hydraulic dredge), and diver tender. Class 3. Deck equipment operator (machineryman), maintenance of crane (ever 50 ton capacity) or backhoe (96,000 pounds or more), tug /launch operator, loader, dozer and like equipment on barge, breakwater wall, slip /dock or scow, deck machinery, etc. Class 4. Deck equipment operator machineryman /fireman), (4 equipment units or mere; and crane maintenance 50 can capacity and under or backhoe weighing 96,000 pounds or less, assistant tug operator. OPERATING ENGINEERS - HEAVY AND HIGHWAY CONSTRUCTION Class 1. Craft Foreman; Asphalt Plant; Asphalt Heater and Planer Combination; Asphalt Heater Scarfire; Asphalt Spreader; Autograder /GOMACO or other similar type machines; ABG Paver;. Backhoes with Caisson attachment; Ballast Regulator; Belt Loader; Caisson Rigs; Car Dumper; Central Redi -Mix Plant; Combination Backhoe Front Endloader Machine, (l cu. yd. Backhoe Bucket or over or with attachments); Concrete Breaker (Truck Mounted): Concrete Conveyor; Concrete Paver over 27E cu. ft.; Concrete Placer; Concrete Tube Float; Cranes, all attachments; Cranes, Hammerhead, Linden, Pace 6 Machines of a like nature; Crete Crane; Crusher, Stone, etc.; Derricks, All; Derrick Boats; Derricks, Travel -ng; Dowell machine with Air Compressor; Dredges; Field Mechanic - Weider; Formless Curb and Gutter Machine; Gradall and Machines of a like nature; Grader, Elevating; Grader, Motor Grader, Motor Patrol, Auto Patrol, Form Grader, Pull Grader, Subgrader; Guard Rail Post Driver Mounted; Hoists, One, Two and Three Drum; Hydraulic Backhoes; Backhoes with shear attachments; Mucking Machine; Pile Drivers and Skid Rig; Pre - Stress Machine; Pump Cretes Dual Ram; Rock Drill - Crawler or Skid Rig; Rock Drill - Truck Mounted; Roto Mill Grinder; Slip -Form Paver; Soil Test Drill Rig (Truck Mounted); Straddle Buggies; Hydraulic Telescoping Form (Tunnel); Tractor Drawn Belt Loader (with attached pusher - two engineers); Tractor with Boom; Tractaire with Attachments; Trenching Machine; Truck Mounted Concrete Pump with Boom; Raised or Bind Hole; Drills (Tunnel Shaft); Underground Boxing and /or Mining Machines; Wheel Excavator; Widener (APSCO). Page 5 of 7 Class 2. Batch Plant; Bituminous Mixer; Boiler and 'Throttle Valve; Bulldozers; Car Loader Trailing Conveyors; Combination Backhoe Front Endloader Machine (less than 1 cu. yd. Backhoe Bucket or over or with attachments); Compressor and Throttle Valve; Compressor, Common Receiver (3); Concrete Breaker or Hydro Hammer; Concrete Grinding Machine; Concrete Mixer or Paver 7S Series to and including 27 cu. ft.; Concrete Spreader; Concrete Curing Machine, Burlap Machine, - Belting Machine and Sealing Machine; Concrete Wheel Saw; Conveyor Muck Cars (Haglund or Similar 'Type); Drills, All; F i nishing. Machine - http : / /www.state.il,us /Agency/[DOL /rates /EVENMO /COOK9999.htm 6/3/2009 Cook County Prevailing Wage for June 2009 Concrete; Greaser Engineer; Highlift Shovels or Front Endloader; Hoist - Sewer Dragging Machine; Hydraulic Boom Trucks (All Attachments); Hydro- Blaster; All Locomotives, Dinky; Pump Cretes; Squeeze Cretes -Screw Type Pumps, Gypsum Bulker and Pump; Roller, Asphalt; Rotory Snow Plows; Rototiller, Seaman, etc., self - propelled; Scoops - Tractor Drawn; Self - Propelled Compactor; Spreader - Chip - Stone, etc.; Scraper; Scraper - Prime Mover in Tandem (Regardless of Size); Tank Car Heater; Tractors, Push, Pulling Sheers Foot, Disc, Compactor, etc.; Tug Boats. Class 3. Boilers; Brooms, All Power Propelled; Cement Supply Tender; Compressor, Common Receiver (2); Concrete Mixer (Two Bag and Over); Conveyor, Portable; Farm -Type Tractors Used for Mowing, Seeding, etc.; Fireman on Boilers; Forklift Trucks; Grouting Machine; Hoists, Automatic; Hoists, All Elevators; Hoists, Tuage_ Single Drum; Jeep Diggers; Pipe Jacking Machines; Post -Hole Digger; Power Saw, Concrete Power Driven; Pug Mills; Rollers, other than asphalt; Seed and Straw Blower; Steam Generators; Stump Machine; Winch Trucks with "A" Frame; Work Boats; Tamper - Form -Motor Driven. Class 4. Air Compressor; Combination - Small Equipment Operator; Directional Boring Machine; Generators; Heaters, Mechanical'; Hydraulic Power Unit (Pile Driving, Extracting, or Drilling); Hydro - Blaster; Light Plants, A11(1 through 5); Pumps, over 3" (1 to 3 not to exceed a total of 300 ft.); Pumps, Well Points; Tractaire; Welding Machines (2 through 5); Winches, 4 Small Electric Drill Winches. Class 5. Bobcats (all); Brick Forklifts, Oilers. TRAFFIC SAFETY Work associated with barricades, horses and drums used to reduce lane usage on highway work, the installation and removal of temporary lane markings, and the installation and removal of temporary road signs. TRUCK DRIVER - BUILDING, HEAVY AND HIGHWAY CONSTRUCTION - EAST & WEST Class 1. Two or three Axle Trucks. A -frame Truck when used for transportation purposes; Air Compressors and Welding Machines, including those pulled by cars, .pick -up trucks and tractors; Ambulances; Batch Gate Lockers; Batch Hopperman; Car and Truck Washers; Carry -alts; Fork Lifts and Hoisters; Helpers; Mechanics Helpers and Greasers; Oil Distributors 2 -mean operation; Pavement Breakers; Pole Trailer, up to 40 feet; Power Mower Tractors; Self - propelled Chip Spreader; Skipman; Slurry Trucks, 2 -man operation; Slurry Truck Conveyor Operation, 2 or 3 man; TEamsters unskilled dumpman; and Truck Drivers hauling warning lights, barricades, and portable toilets on the job site. Class 2. Four axle trucks; Dump Crets and Adgetcrs under 7 yards; Dumpsters, Track Trucks, Euclids, Hug Bottom. Dump Turnapulls or Turnatrailers when pulling other than self- loading equipment or similar equipment under 16 cubic yards; Mixer Trucks under 7 yards; Ready -mix Plant Hopper operator, and Winch Trucks, 2 Axles. Class 3. Five ax'_e trucks., Dump Crete and Adgetors 7 yards and over; Dumpsters, track Trucks, Euclids, Hug Bottom Dump Turnatrailers or a0e6of7 http : / /www.state.i1.us /Agency/IDOL /rates /EVEN�MO /COOK9999,htm 6/3/2009 Cook County Prevailing Wage for June 2009 turnapulls when pulling other than self- loading equipment or similar equipment over 16 cubic yards; Explosives and /or Fission Material Trucks; Mixer Trucks 7 yards or over; Mobile Cranes while in transit; Oil Distributors, 1 -man operation; Pole Trailer, over 40 feet; Pole and Expandable Trailers hauling material over 50 feet long; Slurry trucks, 1 -man operation; Winch trucks, 3 axles or more; Mechanic- -Truck Welder and Truck Painter. Class 4. Six axle trucks; Dual- purpose vehicles, such as mounted crane trucks with hoist and accessories; roreman; Master Mechanic; Self- loading equipment like P.B. and trucks with scoops on the front. Other Classifications of Work For definitions of classifications not otherwise set out, the Department generally has on file such definitions which are available. If a task to be performed is not subject to one of the classifications of pay set out, the Department will upon being contacted state which neighboring county has such a classification and provide such rate, such rate being deemed to exist by reference in this document. If no neighboring county rate applies to the task, the Department shall undertake a special determination, such special determination being then deemed to have existed under this determination. If a project requires these, or any classification not listed, please contact IDOL at 618/993 -7271 for wage rates or clarifications. LANDSCAPING Landscaping work falls under the existing classifications for laborer, operating engineer and truck driver. The work performed by landscape ^_antsman and landscape laborer is covered by the existing classification of laborer. The work performed by landscape operators (regardless of equipment used or its size) is covered by the classifications of operating engineer. The work performed by landscape truck drivers (regardless of size of truck driven) is covered by the classifications of truck driver. 1�e7of7 1. http: / /www.state.il.us /Agency /IDOL /rates /EVENMO /COOK9999.htin 6/3/2009 Legislative Summary Ordinance 09 -12 AN ORDINANCE TO AMEND THE MUNICIPAL CODE TO RESTRICT PARKING ON CRAIN STREET BETWEEN MARMORA AVENUE AND MENARD AVENUE ntroduced Synopsis: Purpose: Background: Progs, Depts or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recount: Second Reading: Special Consid or Requirements: WITHIN THE VILLAGE OF MORTON GROVE June 8, 2009 To approve parking restrictions pursuant to the Traffic Safety Commission and Village Staff recommendations. To alleviate parking congestion from Julia Molloy School staff and visitors, and mitigate hindrances to daytime snow plowing and street sweeping. At the April 2, 2009, Traffic Safety Commission meeting a request was presented for parking restric- tions on Crain Street between Marmora Avenue and Menard Avenue. Residents have requested zoned parking on this street so residents have the ability to park their cars in front of their property, and to allow public safety vehicles, streetsweepers and snow plows the ability to safely maneuver through the thoroughfares. Staff and visitors at Julia Molloy School (Niles Twsp Dist for Special Education 4807) regularly park on the 5800 block of Crain Street because the school's parking lot does not have enough parking spaces. Existing parking on this segment is already restricted on the north side to Village residents displaying a Morton Grove vehicle sticker. Julia Molloy School staff has been able to obtain an adequate number of off - street parking spaces at the adjacent privately -owned properties for Monday through Thursday. The Traffic Safety Commission was supportive of the Village implementing parking restrictions during days and hours when school is in session. The Traffic Safety Commission then recommended Zone 1 1 parking restrictions be implemented. However, Zone I I parking restrictions limit parking between 6:00 am and 9:00 am, only which would not provide the solution the Traffic Safety Commission had supported, nor the request made by the residents. Therefore staff is recommending Zone I parking restrictions which limits parking on school days between 8:00 am and 3:00 pin except for vehicles displaying the Zone 1 special parking permit, the Traffic Safety Commission also recommended the Village furnish twenty special parking permits to the Julia Molloy School to be limited for use by school staff on the third Monday of certain months. Public Works Department, Police Department Costs will be associated with the signage materials, installation and perpetual maintenance. The cost of the materials is approximately $210. General Revenue: 025017-563 130 The Public Works Department will implement parking restrictions as part of their normal work activities. The Police Department will provide enforcement of the parking restrictions. Approval as presented. June 8, 2009 The Traffic Safety Commission informally requested the Board waive the 2nd reading of the ordinance in order to hasten the implementation of the parking restrictions. ,espectfully submitted: g � , e Jos pit F. Wade, Village Administrator Prepared by: Chris Tomich, Village Engineer Yom-- -- Reviewed by: Teresa Hoffman Listron,!Corporation Counsel ORDINANCE 09 -12 AN ORDINANCE TO AMEND THE MUNICIPAL CODE TO RESTRICT PARKING ON CRAIN STREET BETWEEN MARMORA AVENUE AND MENARD AVENUE WITHIN THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village established the Traffic Safety Commission to receive, review, and present recommendations to the President and Board of Trustees regarding requests or inquiries on matters involving traffic safety, including requests for installation of traffic control devices; and WHEREAS, the Traffic Safety Commission received a request for parking restrictions on Crain Street between Marmora Avenue and Menard Avenue to alleviate parking congestion from Julia Molloy School staff and visitors and mitigate hindrances to the delivery of public services; and WHEREAS, the Traffic Safety Commission, at its regularly scheduled meetings on April 2, 2009, and May 7, 2009, at 7:30 p.m. at the Richard T. Flickinger Municipal Center, considered the above referenced request; and WHEREAS, notifications of the meetings were sent to residents in the area; and periodic staff meeting WHEREAS, the Traffic Safety Commission recommends the Village require parking restrictions on both sides of the 5800 block of Crain Street between Marmora Avenue and Menard Avenue, specifically Zone 11, which allows no parking between 6:00 a.m. and 9:00 a.m. except for vehicles displaying a Zone 1 I special parking permit; and WHEREAS, the Traffic Safety Commission also recommends the Village furnish twenty special parking permits to the Executive Director of Julia Molloy School for use by school staff to be limited to use only for the periodic staff meeting on the third Monday of certain months; and WHEREAS, the Zone 11 parking restrictions do not prohibit parking during any of the critical hours of a school day; and WHEREAS, Rather than implementing the 11 parking restriction, staff has recommended the for no more than one hour parking between 8:00 a session except for vehicles displaying a Zone 1 achieves the stated objectives and goals of the Trafl Traffic Zone l m. and special is Safet Safety Commission's recommended Zone parking restriction be used which allows 3:00 p.m. on weekdays when school is in parking permit, which more accurately y Commission; and WHEREAS, the existing parking restriction on the north side of Crain Street between Mannora Avenue and Menard Avenue is designated per existing Municipal Code, Section 5- 13F -4: RESTRICTED PARKING STREETS, Subsection B: PARKING RESTRICTED TO VILLAGE RESIDENTS ONLY and would not require repeal of any previous ordinances; and WHEREAS, the Village Board of Trustees believe the best interest of the Village of Morton Grove will be served by enacting new parking restrictions on the 5800 block of Crain Street between Marmora Avenue and Menard Avenue. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2. The following provisions be added to the existing Municipal Code, Section 5- 13F -4: RESTRICTED PARKING STREETS, Subsection A.1: SPECIAL PERMIT PARKING, Zone Street Between Side of Street Crain Street From the centerline of Marmora Avenue to Both the centerline of Menard Avenue. Date and Time 8:00 a.m. — 3:00 p.m. SECTION 3. The Village Administrator shall also furnish 20 special parking permits to the Executive Director of Julia Molloy School for use by school staff to be limited to use only for the periodic staff meeting on the third Monday of certain months. SECTION 4. The Director of Public Works is hereby authorized and directed to remove any conflicting signs and erect such signs as detailed in this Ordinance. SECTION 5. This ordinance shall be communicated to residents adjacent to the parking restrictions via a letter, which shall be received as evidence of the passage and legal publication of this Ordinance. SECTION 6. This ordinance shall be in full force and effect upon its approval and publication. PASSED THIS 22nd day of June 2009. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED BY ME THIS 22 "d day of June 2009. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED AND FILED in my office This 23`d day of June 2009. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 09 -35 AUTHORIZING THE EXECUTION OF A CONTRACT WITH DI MEO BROTHERS, INC. FOR THE SOUTH PUMPING STATION FEEDER MAIN VALVE REPLACEMENT Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds Workload Impact: Administrator Recommendation: Second Reading: Special Considerations or Requirements: June 22, 2009 To authorize the execution of a contract with Di Meo Brothers, Inc. for the South Pumping Station Feeder Main Valve Replacement Replacement of four (4) malfunctioning 12 inch feeder main valves and vaults on the 12 inch feeder main from the Howard Street and Harlem Avenue Chicago feed to the South Pumping Station. The valve replacements will restore complete control in order to isolate sections of the 12 inch feeder main during maintenance and repair. During the Water Division's annual valve exercising program, valves are operated to assure effective operation during emergency repair and regular maintenance. Most valves found not functioning are repaired by Water Division staff. However, some valves are un- repairable and require replacement. These four valves have been malfunctioning and need replacement. Water Department, Fire Department The amount of the contract is $44,500 Enterprise Fund - 405033- 572030. The management and implementation of the contract is performed by the Public Works Department, Water and Engineering Divisions as part of their normal work activities. Approval as presented. Not required Priority timing of the valve replacement project is set to start on July 6, 2009. IDOT will be resurfacing Oakton Street from Caldwell Avenue west to Greenwood Avenue in Niles in late July. The valve replacement project must be completed by July 22, 2009 Respectfully submitted: Josep a . ade, Village Administrator Reviewed b Prepared by: / Y� A De Monte, Director of Public Works Teresa iston, Corporation Counsel RESOLUTION 09 -35 AUTHORIZATION TO EXECUTE A CONTRACT WITH DI MEO BROTHERS, INC. FOR THE SOUTH PUMPING STATION FEEDER MAIN VALVE REPLACEMENT WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, a major priority in the maintenance of the water distribution system is the efficient operation of the water main valves to control and isolate sections of water main during repair and maintenance; and WHEREAS, four (4) of the 12 inch gate valves on the 12 inch feeder water main from the City of Chicago to the South Pumping Station reservoir are no longer able to effectively shut down and are in need of replacement; and WHEREAS, the Public Works Department advertised in the May 21, 2009, issue of the Pioneer Press Newspaper inviting bids for the South Pumping Station Feeder Main Valve Replacement; and WHEREAS, thirteen (13) general contractors obtained the bidding materials; and WHEREAS, eight (8) bids were received, publicly opened, and read at the Public Works Facility at 10:00 a.m. on Thursday, June 11, 2009, with the bid results as follows: ; and No. Name of Company Bid Amount 1 Di Meo Brothers, Inc. $44,500.00 2 Kovilic Construction Company, Inc. $45,600.00 3 Lenny Hoffman Excavating, Inc $46,000.00 4 Mosele & Associates, Inc. $62,300.00 5 Marc Kresmery Construction $81,363.00 6 Joel Kennedy Constructing Corp $83,000.00 7 Lo Verde Construction $845711.00 8 Pit Tano Construction $87,000.00 WHEREAS, the low bidder is Di Meo Brothers, Inc. of Elk Grove, Illinois; and WHEREAS, Di Meo Brothers, Inc. has performed work for the Village of Morton Grove in the past in a satisfactory manner; and WHEREAS, the qualifications and availability of the low bidder have been verified; and WHEREAS, the final contract amount is estimated to be $44,500.00; and WHEREAS, funding for the above work is included in the Village of Morton Grove 2009 Budget in Account Number 405033 - 572030. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village President of the Village of Morton Grove is hereby authorized to execute a contract between the Village of Morton Grove and Di Meo Brothers, Inc., 720 Richard Lane, Elk Grove, Illinois 60007. SECTION 3: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 22nd DAY OF JUNE 2009 Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED BY ME THIS 22 °d DAY OF JUNE 2009 Daniel J. Staackmann, Village President Village of Morton Grove Cook County, IIIinois ATTESTED and FILED in my office this 23`d DAY OF JUNE 2009 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary Resolution 09 -36 AUTHORIZATION TO EXTEND A CONTRACT WITH CIORBA GROUP, INC. AND EXECUTE CHANGE ORDER NO. 1 FOR PROFESSIONAL ENGINEERING SERVICES Introduced: June 22, 2009 Synopsis: To authorize the Village Engineer to execute the attached change order to the task order contract with Ciorba Group, Inc. and to continue to issue individual task orders. Purpose: To extend the contract termination date of the task order contract with Ciorba Group, Inc. to June 30, 2010, to update the hourly salary rates and direct cost rates for the time period from July 1, 2009 to June 30, 2010. Background: The Village requires the use of a consulting engineering company to supplement existing engineering staff during peak periods of work and/or to perform specialized services. Resolution 05 -35 authorized executing a task order contract with Ciorba Group, Inc. for consulting engineering services. The task order contract included an option for the Village to renew the contract for three additional one year periods. The contract has been renewed twice so far and will expire on June 30, 2009, unless the Village extends the contract for an additional year and executes a change order to modify the hourly rates. Staff recommends a one -year renewal of the contract for the third and last time. The schedule of hourly rates and direct costs needs to be updated to reflect Ciorba Group's current fees. This revision has been incorporated into the recommended change order. Programs, Departs or Public Works Department — Engineering Division Groups Affected Fiscal Impact: This contract does not guarantee the Village will authorize any work. The budget allocates j $12,000. Source of Funds: General Fund Account No. 025018 - 552140 Workload Impact: Engineering Division staff manages this contract as a normal part of division functions. Administrative Approval as presented. Recommendations Second Reading: Not Required Special Considerations or N/A Requirements: Respectfully submitted: ",d 4 tf'L4 Jose ; Josep;K F. Vfade, Village Administrator l—� Prepared by: �� — Reviewed by: Chris Tomich, Village Engineer Teresa Hoffman Li Counsel RESOLUTION 09 -36 AUTHORIZATION TO EXTEND A CONTRACT WITH CIORBA GROUP, INC. AND EXECUTE CHANGE ORDER NO, 1 FOR PROFESSIONAL ENGINEERING SERVICES WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village requires the use of a consulting engineering company to supplement existing engineering staff during peak periods of work and /or to perform specialized services; and WHEREAS, Resolution 05 -35 authorized executing a task order contract with Ciorba Group, 'Inc. for consulting engineering services; and WHEREAS, the task order contract with Ciorba Group, Inc. included an option for the Village to renew the contract for three additional one year periods, i.e., through .Tune 30, 2009; and WHEREAS, the Village has found Ciorba's services satisfactorily meet the Village's needs and has exercised its option to extend this contract up to and including June 30, 2009; and WHEREAS, the Ciorba Group, Inc. is willing to extend this contract for one additional year provided the Village agrees to modify the hourly labor rate and direct cost billing rates as detailed in Attachment 1 of the contract; and WHEREAS, Ciorba Group, Inc. performed satisfactorily for the Village in the past; and WHEREAS, Village staff recommends the Corporate Authorities approve an extension of the task order contract with Ciorba Group, Inc. based on their ability to perform the required work, their institutional knowledge of the Village's infrastructure, and the value of services provided; and WHEREAS, funding for this work is included in Account No. 025018 - 552140 in the amount of $12,000. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Corporate Authorities do hereby agree to extend the task order contract with Ciorba Group, Inc. for professional engineering services for one additional year through June 30, 2010. SECTION 3: Village Engineer of the Village of Morton Grove is hereby authorized to execute Change Order No. 1 to the contract with Ciorba Group, Inc. for consulting engineering services to change the time of performance to June 30, 2010, and change the basis of compensation to the published hourly labor rates and direct cost billing rates for the period from July 1, 2009 to June 30, 2010. SECTION 4: The Village Engineer is hereby authorized to issue individual task orders to Ciorba Group under this contract. SECTION 5: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 22nd DAY OF JUNE 2009 Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Great Marcus Thill Toth APPROVED BY ME THIS 22nd DAY OF JUNE 2009 Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 23rd DAY OF June 2009 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois Attachment D CHANGE ORDER NO. I Village ofMorton Grove In accordance with Article 35 of the Consulting Services Contract dated September 12, 2005 ( "Contract ") between the Village of Morton Grove ( "VILLAGE ") and Ciorba Group, Inc. ( "CONSULTANT "), this Change Order modifies the Contract as follows: Change in Contracted Services: 2. Change in time of Performance (attach schedule if appropriate): The second sentence of Article 2.1 of the Contract shall be revised to read "This Contract terminates on June 30 2010 unless terminated earlier pursuant to the terms and conditions of this Contract. 3. Change in CONSULTANT's Compensation: The labor rates listed in Attachment 1 are replaced with labor rates for the period of July 1, 2009 to June 30. 2010 (attached). The second sentence of Attachment B, Article 1.1 is deleted. All other terms and conditions remain unchanged. VILLAGE Signature Chris R. Tomich, P.E. Village Engineer Date CONSULTANT Signature Name (Printed or Typed) Date Attachment D 1 of 1 6/17/2009 VILLAGE OF MORTON GROVE HOURLY SALARY RATES AND DIRECT COSTS Period: 7/1/09 to 6130/10 Labor Classification Hourly Description Rate Principal / Project Supervise and direct with final administrative authority. Manager $ 182 Transportation Manage staff in performance of engineering work tasks. Manager $ 145 Senior Project Supervise engineering work tasks on more complex assignments. Engineer $ 135 iResponsible for making decisions and interpretations affecting design. Supervise engineering work tasks under general direction with the Project Engineer responsibility and choice of action in making decisions and interpretations $ 125 affecting design. Perform assignments requiring a broad knowledge of engineering Senior Engineer $ 95 fundamentals: under direction, but not immediate supervision. Perform tasks requiring training experience and some knowledge of Staff Engineer engineering fundamentals relating to design. Requires immediate $ 70 supervision. Perform engineering assignments under general direction with the Senior Structural requirement for responsibility and choice of action in making decisions and Engineer $ 113 interpretations affecting design. Perform assignments requiring a broad knowledge of structural engineering Structural Engineer $ 95 fundamentals: under immediate supervision. Structural /Senior Perform assignments requiring a broad knowledge of structural detailing and CADD Technician plan preparation: under direction, but not immediate supervision. $ 102 Construction Service Perform supervisory work requiring special engineering requirements or attainments in construction, and offering wide latitude for independent action Coordinator $ 140 and decisions. Senior Resident Perform particularly important engineering work requiring special engineering Engineer $ 129 requirements or attainments in construction. Perform engineering assignments under general direction with the Resident Engineer requirement for responsibility and choice of action in making decisions and $ 105 interpretations affecting construction. Senior Construction Perform assignments requiring a broad knowledge of construction Engineer /Inspector engineering; under direction but not immediate supervision. $ 95 Construction Perform tasks requiring training experience and knowledge of engineering Engineer /Inspector fundamentals relating to construction. Requires immediate supervision. $ 70 Party Chief Perform supervisory tasks requiring training and experience in surveying $ 85 Itechniques and equipment. Instrument perform tasks requiring training and experience in surveying equipment. Person /Rod Man $ 70 Perform tasks requiring training experience and some knowledge of Intern engineering fundamentals relating to design. Requires immediate $ 40 supervision. Ciorba Group, Inc. In -House Direct Costs 1/1/2009 Description Unit Unit Cost CADD Charges hour $ 15.00 Copies - sheet $ 0410 Full Size Prints sheet $ 1.25 Presentation Prints Mylars sheet sheet $ $ 1.50 4.10 Vehicle (mileage) mile $ 0.51 Vehicle (day) day $ 45.00 Cell Phone month $ 70.00 ciorba Group, Inc. Legislative Summary Resolution 09 -37 APPROVING AN EXTENSION OF A WATER SUPPLY CONTRACT WITH THE CITY OF CHICAGO Introduced: June 22, 2009 Synopsis: This resolution will extend the water supply contract with the City of Chicago until December 31, 2018. Purpose: To continue the Village's supply of abundant and safe water for an additional ten years. Background: The Village of Morton Grove has contracted for its water supply from the City of Chicago since 1963 and is currently satisfied with the quantity and qualify of water provided. The current contact with the City was approved on April 11, 1998 and has now expired. The Village currently wishes to extend this contact until December 31, 2018, an additional ten years. Programs, Departments Administration, Finance and Public Works Departments Or Groups Affected Fiscal Impact: Rates are set from time -to -time by the City of Chicago and passed on to consumers. Source of Funds: Enterprise Fund Workload Impact: This contract will be implemented as part of the Administration and Finance Departments' normal operations. Administrator Approval as presented. Recommendation: Second Reading: Not Required Special Considerations or None Requirements: Respectfully submitted: Prepared by: Joseph F. Wa e, Village dinistrator Reviewed by: r n y DeMonte, Public Works Director z C-_- Corporation Counsel RESOLUTION 09 -37 APPROVING AN EXTENSION OF A WATER SUPPLY CONTRACT WITH THE CITY OF CHICAGO WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its govermnent affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove has contracted for its water supply from the City of Chicago since 1963, and has been satisfied with the quantity and quality of the water provided; and WHEREAS, the Village's current contact with the City of Chicago was approved on April 11, 1998, and has now expired; and WHEREAS, the City of Chicago and the Village of Morton Grove wish to extend this contract for an additional ten (10) year period terminating December 31, 2018. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Corporate Authorities hereby authorize an extension of the Village of Morton Grove's current water contract with the City of Chicago for a ten (10) year period ending December 31, 2018. SECTION 3: The Village President is authorized to execute a correspondence prepared by the City of Chicago dated April 27, 2009, approving this extension. SECTION 4: The Village Administrator and the Director of Public Works are hereby authorized to take all steps necessary to implement and manage said contract. SECTION 5: This Resolution shall be effective as of the date of its adoption. SECTION 6: This Resolution shall be in full force and effect from and upon its passage, approval, and publication according to law. PASSED this 22nd day of June 2009. Trustee Trustee Trustee Trustee Trustee Trustee DiMaria Gomberg Grear Marcus Thill Toth APPROVED by me this 22nd day of June 2009. Daniel J. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and PILED in my office This 23`d day of June 2009. Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, Illinois City of Chicago Richard M. Daley, Mayor Department of Water Management John F. Spatz, Jr. Commissioner Bureau of Engineering Services Michael J. Foley Deputy Commissioner Jardine Water Purification Plant 1000 East Ohio Street Chicago, Illinois 60611 (312) 744 -5070 (312) 744 -5301 (FAX) http://www.cityofchicago.org/ watermanagement NEAo, QRHQDS n ty oo � o BUILDING CHICAGO Tovv'Txere Village Of Morton Grove 6101 Capulma Street Morton Grove, IL. 60053 Attention: Mr. Joe Dahm Water Superintendent April 27, 2009 Re: Water Supply Agreement No. 30433 dated August 11, 1999 (the "Contract ") between the City of Chicago and the Village Of Morton Grove Dear Mr. Joe Dahm : The water supply agreement between the City of Chicago and the Village Of Morton Grove expired on December 31, 2008. There is an ambiguity regarding the initial term of the Contract; specifically, whether the term is effective 1) through December 31, 2008, or 2) ten years from the date of the Contract, Le, through August 11, 2009. We must interpret the term in accordance with the specific stated date of December 31, 2008. Although both the City and the Village have missed the stated December 31, 2008 renewal date, this letter constitutes notice to you of the City's desire to renew the Contract under the same terms and conditions for an additional 10 year term (through December 31, 2018) effective upon the Village's ackriowledgement of this notice. We are confident you will find renewal upon these terms acceptable to the Village. Please return an executed copy of this letter to the Commissioner of the Department of Water Management, Attention: Irene Schild Caminer 1000 East Ohio. Chicago, IL 60611. The parties agree that the execution of this letter by the Village and receipt by the City will renew the Contract for an additional 10 -year term, through December 31, 2018, without further action from either party. Should you have any questions, please feel free to contact Irene Schild Caminer at (312) 742 -1028. V Truly 0111 Spatz Commissioner Acknowledged and Agreed to: Village Of Morton Grove By: Its: Date: I 1 • Office of the Mayor and Board of Trustees MEMORANDUM TO: Village Board of Trustees FROM: Daniel J. Staackmann, Village Presiden`6 DATE: June 18, 2009 RE: Commission Appointments Following is a list of new Commission appointments to be made at the June 22, 2009, Board meeting: Advisory Commission on Aging 3 year term Community Relations Commission 3 year term Financial Review Commission 3 year term 3 year term 2 year term 2 year term 1 year term Gerry Kansoer Anton Kovacs Doug Steinman (Chair) Stephen Worthley Roy Kogstad Pat Tennant Wilma Wendt Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053 -2985 Tel: (847) 965 -4100 Fax: (847) 965 -4162