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Home My WebLink About2011-05-09 AgendaAGENDA VILLAGE OF MORTON GROVE MEETING OF THE BOARD OF TRUSTEES TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER May 9, 2011 7:00 pm Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes — Special Meeting of April 25, 2011 Regular Meeting of April 25, 2011 Special Reports a. Presentation of Northwest Suburban Boy Scout Council's 2010 Annual Report by Troop #228 b. Presentation by the American Legion Post #134 Commander Bill Smith Regarding Poppy Day Presentation of Plan Commission Case PC 11-01 to amend the Unified Development Code Section 12 -4 -3 to Allow for Dry Cleaning and Laundry Operations in the C 1 General Commercial District to be presented by Plan Commission Chairperson Ron Farkas d. Presentation by Big City Entertainment LLC Concerning Proposed "Fear City Haunted House" for Seasonal Operation at 8220 Austin Avenue G. Public Hearings Residents' Comments (agenda items only) President's Report -- Administration, Norrthwest Municipal Conference, Council of Mayors, TIF Committee, Capital Projects, Real Estate Conrnaittee 9. Clerk's Report Legal, Cable and Teleconununications Commission a. Resolution 11 -22 (Introduced May 9, 2011) Accepting the Canvas Results and Proclamation for the April 5, 2011 Consolidated Election b. Approval of Executive Session Minutes (10125/10, 11/08/10, 11 /09 /10, 12/13/10, 01 /10 /11, 01/24/11, 02/14/11, 02/28/11, 03/14/11, 03 /21 /11, 03/21/11, 03/28/11) C. Release of Executive Session Minutes None d. Destruction of Tapes of Executive Sessions as Authorized by the Illinois Open Meetings Act (5 /11 /09, 06/08/09, 07113/09, 07/13109. 07/15/09, 07/27/09, 08/10/09, 9/14/09) 10. Staff Reports a. Village Adugnistrator 1) Presentation of Morton Grove Farmers' Market Schedule and Events 2) Announcement of Upcoming Open House /Workshop Public Meeting Regarding The Dempster Street Redevelopment Ideas, 7:00 pm on May 19, 2011, on the Second Floor of the American Legion Memorial Civic Center, 6140 Dempster 3) Miscellaneous Reports and Updates b. Corporation Counsel 1 1. Reports by Trustees a. Trustee DiMaria — Communil'v and Economic Development Department, Waukegan Road TIF Review, Comprehensive Plan, Real Estate Committee, Lehigh /Ferris TIF Review, Economic Development, Dempster Street Corridor Plan (Trustee Thill) 1) Ordinance 11 -12 (Introduced April 25, 2011) (Second Reading) Granting an Amendment to the Special Use Permit for the Property Located at 6101 Capulina for the Replacement of Six Antennas and the Installation of Three New Antennas on the Village's Water Towers 2) Resolution 11 -23 (Introduced May 9, 2011) Authorizing the Village of Morton Grove, to acquire property commonly known as 8533 Callie Avenue, Morton Grove, Illinois b. Trustee Gornberg — Finance Department, Community Relations Commission, Finance Advisory Commission, Northwest Municipal Conference, Condominium Association (Trustee Toth) C. Trustee Grear Fire Department, Emergency Management Agency, RED Center, NIPSTA, Police and Fire Commission (Trustee DiMaria) 1) Resolution 11 -24 (Introduced May 9, 2011) Authorizing an Agreement for the Assignment of Wireless Fire Alarm Leases d. Trustee Marcus — Family and Senior Services Department, Police .Department, Environmental Health, Police and Fire Commission, IT Communications, Chamber of Commerce (Trustee Gomherg) e. Trustee Thill — Public Works, Capital Projects, Traffic Safety Commission, Natural Resource Commission, Solid Waste Agency of Northern Cook County, Advisory Commission on Aging (Trustee Marcus) 1) Resolution 11 -25 (Introduced May 9, 2011) Authorizing an Intergovernmental Agreement with the Village of Skokie for the Long Avenue Resurfacing Improvement Trustee Toth — Building Department, Appearance Commission, Capital Projects, Plan Commission /Zoning Board of Appeals (Trustee Grear) 1) Ordinance 11 -13 (Introduced April 25, 2011) (Second Reading) Approving Updates to the Personnel Policy Manual of the Village 2) Ordinance 11 -14 (Introduced May 9, 2011) (First Reading) Amending the Village of Morton Grove Unified Development Code Section 12 -4 -3 to Allow Dry Cleaning and Laundry Operations in the C1 General Commercial. District 12. Other Business a. Swearing in of Newly Elected Officials 1) Appointment of Trustees Sheldon Marcus, John Thill, and Maria Toth b. Remarks by Newly Elected Village Board Members 13. Presentation of Warrants - $431,015.58 14. Residents' Comments 15. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate 16. Adjournment -To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities who plan to attend and who require certain accommodations in order to observe andlor participate in this meeting, or who have questions regarding the accessibility of "these facilities, are requested to contact Susan or Marlene (8471470- 52211) promptly to allow the Village to snake reasonable accommodations. MINUTES OF THE A13RIL 259 20M SPECIAL MEETING OF THE BOARD OF TRUSTEFs RICHARD T. FLIC KINGEk p1NiC IPAL CENTER 0101 C'AP ULPNA. AVENUE MORTON GROVE, ILLINOIS 60053 Pursuant to proper notice in accordance with the Open Meetings Act. the pccia! rneennLr was called to order at 6:02 pm by Village President Daniel J. Staackmann who led the assenmlaL)e m the pledge of allegiance. In attendance were: Elected Officials: Mavor Daniel J. Staackmann, and Trustees Daniel DiMaria, Wiliiam Grear, Sheldon Marcus, Vlaria'loth, and John Thill Absent: Village Cleric Tone S. Kalog;erakos Village Staff: Village Administrator F. Vvade, and Corporation Counsel eresa Hoffman Liston Also Present: bone V avor Staackm.tnr, stated the purpose oftile meeting was to discuss pending luigar�o� . I,elsonncl issues, the sal: of " Village owned teat estate property, and Executive Session minutes, all of which are appropriate for Executive Session. Trustee DiMaria then moved to adjourn to Executive Session to discuss pCridim-, litigation, Personnel issues, the sate of Village owned real estate property. and Execujive Session minutes. The motion was seconded by Trustee l4arcus and approved unanimously pursuant to a roll call vote at 6:04 pm. At the conclusion or the TExecutivc Session, trustee Dilvlruia moved to adjourn the Special Vlleetn <c. The motion was seconded by Trustee lVl rcus and approved e nanimously pursuant to a voice call vote at 6:55 pm. Minutes 1h.v: Teresa l -lo iffilXdni [J1 ton' Cbrpo itlon Coullse Special mcclln�) m nlltc;_OA -_' -I CALL TO ORDER Village President Dan Staackmann called the meeting to order at 7:01 p.m. After leading the assemblage in the Pledge of Allegiance, he directed the Village Clerk to call the roll, In the absence of Village Clerk Tony i.alogerai<os, Executive Assistant Susan Lattanzi called the roll. Present were: Trustees Dan DiMana, Larry Gomberg, Bill Grear, She! Marcus, John. Trill, and Maria Toth. Clerk Kaiogerakos was absent with notice. APPROVAL, OF MINUTES Regarding the Minutes o`the April 11, 2011 Regular Meeting, Trustee DiMada moved, seconded by Trustee Toth, to accept the Minutes as presented. There was no discussion. Motion passed unanimously via voice vote. IV. SPECIAL. REP07RTS NONE V. P?IBLIC HEARINGS NONE VL RESIDENTS' C47MMl .NTS (Agenda Items Only) NONE VII. PRESIDENT'S REPORT Mayor Staackmann said he hoped everyone had a good Easter. He announced that sadly, a tragedy had occurred at Bell & Gossett, the oldest manufacturing facility in the Village. An 8° water main under the factory broke over the weekend and before anyone noticed, there was almost two feet of water in the first floor of the building. The Eire Department responded immediately when they got the call and shut the power down. Public Works came over and shut down the water main. They were still cleaning up late last night. Mayor Staackmann said he was sincerely sorry this happened to them and hoped they could get back up to speed quickly. Vll. PRESIDENT'S REPORT (continued) Mayor Staackmann said that probably everyone's noticed that the Village has had to cut back on its tree planting program. Unfortunately, at the same time, there's a blight going on with maple trees, ash trees, pine trees —that is a national issue —and potentially oak trees as well. He said ifs a real possibility that, at some point in the future, the Village's streets could be tree- less. This is a grave concern, because it takes 20 to 30 years for trees to grow to an apprecia- ble size. Mayor Staackmann said he was going to ask the Natural Resource Commission and Trustee Thill to worn. on a comprehensive plan for a donation program or an "adopt -a- tree" program. This is a real issue, although it's been on the back burner due to other issues. such as pension funding and the economy in general. VIII. CLERK'S REPORT In Clerk: Kalogerakos' absence, there was no report. P:C STAF=F REPORTS A. Village Administrator 1. Mr. Wade said he was going to turn the first report on the Agenda over to Corporation Counsel as it concerns the Personnel Policy Manual revisions. He noted that Ms. Liston had worked assiduously on these revisions. a. Ms. Liston thanked Mr. Wade and said that this work had really been a cumulative effort, noting that he, too, had spent countless hours on these revisions. The Village's Personnel Policv Manual dates back 30 years, although it was significantly updated at the end of 2009 and 2010. It contains written direction on how Village staff will be treated and the Villages expectations of staff, and their expectations of management. b. A major rewrite has now been done at the request of staff, elected officials, special counsel and auditors. Ordinance 11 -13 approves this major rewrite. The manual is available for review by Village employees through their department head or the Village Administrator's office. Some of the changes include a change in longevity pay, which is an annual stipend paid t0 people at different anniversary levels. This is being eliminated for new hires. Also the policy with regard to layoffs has changed. The old provision stated that if a person was laid off, and his /her position (or a similar one) opened up within two years, that person had the right to come back. The new provision changes the timeframe to one year. Another change was in the part of the Manual that deals with personnel files and records. This was changed to protect the privacy aspects of employees' personnel records and to ensure that each employee has access to his /her file. Several other changes were made to be compliant with State and Federal laws, including implementing an anti- harassment policy r implementing a strong workplace violence protection policy 0 implementing technology policies, covering privacy issues when dealing with technology and data ownership issues inclusion of a new vehicle use policy inclusion of a new drug /alcohol testing nokcy inclusion of an identity protection policy inclusion of a policy protecting employees' political rights. `- , . • - 10inptes lrSd' 0714802Cd611YtLd�'::` . Ix. S T APF REPORTS (continued) A. Village Administrator: (continued) d. The annual vacation policy has been slightly modified so that. if an employee leaves and then later comes back, be /she would not receive their accrued vacation time unless they come back to the same or a similarjob within one year. e. Ms. Liston said that the Personnel Policy Manual has also been updated to comply with State law were provisions dealing with military rights and military leave, school visitation leave, family military leave, voting rights leave, and family medical leave. Parts of the manual related to catastrophic leave and disability leave have been updated, and a new "return to work policy' has been implemented, encouraging employees to take on transitional duties or light duties after they've been out with an injury or extended illness. The employee discipline policy has been rewritten by Special Counsel to protect certain rights and streamline procedures. The procedures for employees to air their grievances have also been rewritten by Special Counsel. f. Staff has received copies of the updated manual and they have 30 days to review it. It will be ready for passage at the next Village Board meeting. 2. Next, Mr. Wade said there would be a presentation regarding a discussion going on in Springfield that could have a huge impact on Morton Grove. Many actions undertaken by the State have consequences to local municipalities. Because of the States financial problems, the legislature is considering withdrawing monies collected at the local level by the State which are then distributed be&, to municipalities. Income tax is collected by the State, but a considerable amount comes back to the municipality. There is pi- partisan support for this initiative, as the governor alluded to It last year and this year, the Senate Republican Caucus, Mr. Wade said the State is using municipalities to take care of their own budgetary problems. a. He said that, what is at stake is a potential reduction of a minimum of $530,000 to as much as $1.76 million. This is a significant impact on the Village. if the State withholds $530.000 in income tax revenue due to Morton Grove, that is equivalent to seven (7) police officers or seven (7) firefighter/paramedics, or a 6% property tax increase. If the reduction is at the higher end (51.76 million), that could equate to as much as 22 police officers / 23 firefighter- paramedics, or an 18 % -19% property tax increase. b. Mr. Wade said that the Northwest Municipal Conference and the Illinois Municipal League are fighting this, but he wanted the citizens to be aware of it, too. Front -fine services, such as police and fire protection, are not offered by the State, and a reduction in funds will seriously impact the Village's ability to provide such services. c. Mr. Wade then 'turned it over to Finance Director Ryan Horne to explain the matter further, Mr. Horne said that 10% of the State income tax comes back to the municipality. Village currently receives about $1.76 million. If they reduce it to an 7% share, that will be a $530,000 reduction. The State payments to the municipalities have been coming in late, in fact, the ,ianuary payment was received just two days ago. Mir. Horne commented that Morton Grove is still waiting for nearly $500,000 of funds from the Sate. J. Trustee Marcus asked if this is a bill or a proposal or what. Mr. Wade said it's not a bill, but it `s in the Senate Republican Caucus' °White Paper". He added that one of the supporting iegislc, tors is minority leader Christine Radogno. It''s important for residents to get in touc'n with State legislators about this, and contact Information for Morton Grove's representatives will be posted on the Village's website. ' , "- 19fitttitea^v� t74,*+'Dt�1�BagutMe�Ci'�"� X. STAPP REPORTS (continued) A. Village. Administrator (continued) e. Mr. Wade said that the Village Board has already sent correspondence to Representatives D'Amoo, Lang, and Biss, and State Senators Schoenberg and Silverstein, urging them to oppose this measure. Rep. Lang has responded that he supports the Village's viewpoint. f. Mr. Wade pointed out that the Village has cut S1.2 million in salaries, including police and fire, public works, and administrative personnel. Essentially the Village has addressed its local budget issues, and feels it unfair that the State utilizes revenue intended to come back to municipalities as a way to address its budget woes. The state income tax was established with the agreement that a portion collected would come back to municipality. Mr, Wade said that basically, they're watching on the agreement. g. Trustee DiMaria said that not only is the State welching on the agreement, it increased the state income tax by 2% —and now they want to decrease the share that goes back to the municipality which serves the same residents hit by that tax increase. Trustee DiMaria said people should remember that the next time they go to the polls. h. Trustee Thill asked about the retail and gas tax. Mr. Horne said he was only referring to the impact that a reduction in the local distributed tax would have. Mr. Wade said the white paper was vague, but did say that all of these redistributed funds should be reviewed. In a municipal- ity's view, if the State can withhold one, it can withhold all. Trustee Thill was concerned that further reductions could impair the Village's ability to do road repairs. Corporation Counsel: Corporation Counsel Liston had no report. X. A. Trustee DiMaha: T RUS T EES' REPOPTS Trustee DiMaria introduced for a first reading Ordinance 11 -12, Granting an Amendment to the Special Use Permit for the Property Located at 6101 Capulina, Morton Grove, Illinois, for the Replacement and installation of Antennas on a Cellular Phone Tower. He explained that, in 1997, the Village approved a special use permit fora cellular tower and antennas to be installed on the Village Hall /Police Station site. The applicant is now request- ng to replace six antennas and install three additional ones, to accommodate newer cellular technologies. Pursuant to the Unified Development Code, this type of minor change can be approved without the need of going through a 'Tr ull forma! Plan Commission process, as long as the amendment has been approved by the Village Administrator, Corporation Counsel, Building Commissioner, and Plan Commission Chairperson. All these officials have approved the proposed amendment. There was no further discussion on Ordinance 11 - ?2. IX . STAFF REPORTS (continued) A. Village Administrator (continued) e. Mr. Wade said that the Village Board has already sent correspondence to Representatives D'Amico, Lang, and Bas, and State Senators Schoenberg and Silverstein, urging them to oppose this measure. Rep. Lang has responded that he supports tree Village's viewpoint. Mir. Wade pointed out that the Village has cut $1.2 million in salaries, including police and fire, public works, and administrative personnel. Essentially the Village has addressed its local budget issues, and feels it's unfair that the State utilizes revenue intended to come back to municipalities as a way to address its budget woes. The state income tax was established with the agreement that a portion collected would come back to municipality. Mr. Wade said that, basically, they're welching on the agreement. Trustee Dill said that not only is the State welching on the agreement, it increased the state income tax by 2% —and now they want to decrease the share that goes back to the municipality which serves the same residents hit by that tax increase. Trustee DiMars said people should remember that the next time thev go to the polls. Trustee Thili asked about the retail and gas tax. Mr. Horne said he was only referring to the impact that a reduction in the local distributed tax would have. Mr. Wade said the white paper was vague, but did say that all of these redistributed funds should be reviewed. in a municipal- ity's view, if the State can withhold one, it can withhold all Trustee Thill was concerned that further reductions could impair the Village's ability to do road repairs. Corporation Counsel: Corporation Counsel Liston had no report. X. A. Trustee DiMaria: TRUSTEES' RFPCF;TS Trustee DiMaria introduced fora first reading Ordinance 11 -12, Granting an Amendment I o the Special Use Permit for the Property Located at 6101 Capuiina, Morton Grove, Illinois, for the Replacement and installation of Antennas on a Cellular Phone Tower. He explained that, in 1997, the Village approved a special use permit for a cellular tower and antennas to be installed on the Village Full /Ponce Station site. The applicant is now request- ingto replace six antennas and install three additional ones, to accommodate newer cellular technologies. Pursuant to the Unified Development Code, this type of minor change can be approved without the need of going through a tull formal Plan Commission process, as long as the amendment has been approved by the Village Administrator, Corporation Counsel, Building Commissioner, and Pian Commission Chairperson. All these officials have approved the proposed amendment. There was no further discussion on Ordinance ,1 -12. �,-. •" ., -� - ', '. `. i'. � ,.' -, '.� ;.':, NIi�f4Yestdf�ptiili� ,�0�51.$�AKtliOe�Ti�" Y. A. Trustee DiMaria: (continued) TRUSTEES` REPORTS (continued) Trustee DiMaria aiso reported that the Economic Development Commission (CDC) has initiated a Community Choice Business Awards Program. All residents, businesses, and other interested parties are invited to nominate any business in Morton Grove —even themselves— for these awards. Businesses will be considered in three categories (1) Building, f=acade, & Appearance, (2) Grounds & Landscaping; and (3) Signage. Nominations should be submitted to commdev(a�mortonoroveii.or , by June 30. More information is available on the Village's we'osite. 3. T rustee Diftfiaha announced that a Pet Adoption event would take place on Saturday, June 1 at Paws between 11:00 a.m. and 2:00 , p.m. Paws is located ai 796'i Golf Road in the V4'ash- ington Commons shopping center. Pet adoption applications will be available from several rescue organizations, and a trainer and veterinarian will also be an hand to answer questions or give advice to pet owners. 4. Trustee DiMana noted that the EDC and Kappy's will be hosting three "classic car" shows this summer, on June 16, July 14, and .August 11. These are all Thursday evenings, and rain dates will be the following week after each scheduled show. =amity entertainment and refreshments will also be availabie at these events. 5. Trustee DiMana said there is a new Storefront Art program going on right now on the 6100 block of Dempster Street. Artwork by Parkview students is featured in several storefronts, as an effort to "dress up' some vacant properties. 6. Trustee Gomberg: Trustee Gomberg presented Resolution 11 -18, Authorizing Extending the Village's Membership in the Intergovernmentai Personnel Benefit Cooperative. a. Trustee Gomberg said that units of local government in Illinois, including Morton Grove, have found it increasingly expensive to provide health and life insurance benefits to their employees and retirees. The volatile health insurance market led several local government entities to enter into an Intergovernmental Personnel Benefit Cooperative (IPBC) to administer health and lire benefit programs. Through its membership in the IPBC, Morton Grove gains the ability to achieve economies of scale in the administration of benefit claims for its emplovees. The By -Laws of the IPBC require that each member pass an ordinance or resolution agreeing to continue as a member for a three -year cycle, failure to do so in a timely manner constitutes a withdrawal from the IPBC. The next three -year cycle begins on July 1, 2011. Trustee Gomberg moved to approve Resolution 11 -18, seconded by Trustee Toth, Trustee Gomberg asked Mr. Horne to explain why membership in this cooperative is better for the Village than other options available. Mr. Horne explained that the preliminary aggregate increase to the Village for healthcare costs for the 2011 plan year Is at 2.32 %, up from 2.01% last year. The Village ioined the IPBC in 2007, and since then„ the rates have remained very stable. = ASindtesnfTrXm`7I2s;'9nartl�sfid- X. TRUSTEES' REPORTS (continued) B. Trustee Gomberg: (continued) c. IPBC has been in existence for 25 years and has 61 members. Being a member of the IPBC means that the Village deals with very manageable incremental increases. The advantages of membership are rate stability, economies of scale (very significant), and transparency (the Village (mows its true costs of healthcare insurance), and a knowledge base (with members having a wealth of experience in these matters), d. Another benefit of membership in the IPBC is risk - sharing. Mr. Horne explained that the Village self- insures the first $30,000 of its employees' health claim costs. Annual claims over 530,000 up to $125,000 are pooled and shared evenly among all members. The IPBC purchases excess coverage to losses over $125,000 per claimant. Mr. Horne said that representatives from IPBC were present if anyone had questions. e. Trustee Marcus asked if the IPBC has been affected by the Healthcare Reform Plan. Greg Aleman of Gallagher Benefit Services said that the overall impact financially to the Village is about 3.7% through 2014, when the insurance exchanges go in. As a contrast, organizations that were one -off customers of BlueCross BlueShield were seeing increases of 5 % -7% almost immediately. IBPC views this as a phased -in process. Mir. Aleman noted that many communities are beginning to adopt maximums. Trustee Marcus asked, if the Healthcare Plan changes in Washington, will the percentages of increase change also? Mr. Aleman said the Village controls its own plan design. If there are mandates, the Vifage can change to phase them in. There being no further discussion, Mayor Staackmann called for the vote on Resolution 11 -18. Motion passed: 6 ayes, 0 nays. Tr. Di aria ave Tr. Gomberg le 3'r. gear T r. Marcus ave T r. Thill ave Tr, 1 oth ave 2. Next, Trustee Gomberg presented Resolution 41-21, Opposing Reduction of Local Government Distributive Funds. This is pursuant to the earlier presentation by Administrator Wade and Finance Director Home. Trustee Gomberg explained that this resolution recognizes that the loss of distributive fund revenue, such as the municipal portion of the State income tax collection, will have a detrimental impact on Village taxes and/or services. The resolution notes that local taxpayers desenie to have those 'tax dollars returned to their communities to pay for local empioyees who provide Inca! services. It is foreseeable, if faced with further financial difficulty, that the State may restrict or eliminate the Village's share of State income tar, ($1,766,942) and its share of other tares ($7,462,559) for a total °at risk" revenue of $9,229,501. The resolution urges every senator and representative to reject this reduction of desperately needed municipal revenue by keeping the municipal portion of the State income tax (10 %) whole. Trustee Gomberg moved, seconded by Trustee Di[Maria, to approve Resolution 11 -21. Motion glassed: 6 ayes, 0 nays. Tr. DiMaria acre Tr. Gomberg MIE Tr. Grea.° ave Tr. Marcus aEre Tr. Thill ave Tr. Toth ave ..: MYlr�u�uJWl�%i 1�,'�e�iQ %�$9Hf�'�BL • "�—.' X. TRUISTEES' REPOP6 TS (continued) B. Trustee Gomberci (continued) 3 Trustee Gomberg, in his role as liaison to the Morton Grove Public Library, said that the Library would be holding a "Spring Blast" on Saturday, April 34 from 10:00 a.m. to 2:30 p.m. He urged everyone to attend. C. Trustee Grear: 1. Trustee Grear thanked Sue Lattanzi for filling in for Clerk Kalogerakos. 2. Trustee Grear announced that the next meeting of the Morton Grove Days Commission would be held on May 10 at 5:30 p.m. in the Trustees' Conference Room, second floor of Village Hall. Donations and volunteers are urgently needed. 3. Trustee Grear said that the Chamber of Commerce's annual golf outing will be held on June 15 at Chevy Chase. "Early bird" specials are still available, but they expire on May i 3. He encouraged people to participate, noting that even non - golfers can sign up for the dinner. 4. Trustee Grear commented that the Village had spent $118,000 altogether on the blizzard that happened in early February. He was happy to report that the Village will be reimbursed for 75% of this expense from FEMA. He said it's important that residents are aware of this. 5. Trustee Grear agreed with Mayor Staackmann that the tree issue needs to be addressed. and wondered F the money the Village will be receiving from FEMA could be allocated to the purchase of trees. Mayor Staackmann deferred to ,Finance Director Horne, who said that the FEMA reimbursement is allocated to repay the accounts from which the money for the blizzard clean -up originated. D. Trustee Marcus: 1, Trustee Marcus had no formal report, but encouraged all to attend the Chamber golf outing, pointing out that there's no requirement to be a member of the Chamber in order to enjoy this event. 2. Trustee Marcus congratulated Public Works and the Police and Fire Departments on their work and Bell & Gossett this weekend. He said the Village is very proud of its public service providers. Trustee Thili: Trustee Thill had no report. t. TRUSTEES' REPORTS (continued) Trustee Toth, T rustee Toth presented for first reading Ordinance 11 -13, Approving updates to the Personnel Policv Manual of the !tillage of Morton Grove. a. As per tonight's earlier presentation, Trustee Toth noted that the Personnel Policy Manual serves as the written directive for policies and procedures that guide administrative actions relative to personnel activities and transactions. Its purpose is to provide personnel with daily guidelines and procedures, and maintain a document that is compliant with federal and state 'aws and regulations. This updated policy has been reviewed by Village staff to ensure its reievance and effectiveness. There was no further discussion on Ordinance 11 -13. ' -. Trustee Toth invited everyone to attend a program taking place in the Baxter Room at the IViorton Grove Public Library on May 4 from 7:00 p.m. to 8:30 p.m. entitled "A Look at Immigrants and Housing in Chicago's Northern Suburbs." This program will discuss recently released U.S. Census figures showing that Morton Grove is one of the most culturally diverse towns in Illinois, Having such a diverse population presents challenges in the form of languages and cultural barriers. Janet Smith, co- director of the Voorhees Center at the University of Illinois- Chicago, will present findings of a recent census study done for the Interfaith Housing Association. These findings show the impact of the changing population; on housing and living in Morton Grove. This program is co- sponsored by the Morton Grove Community Relations Commission and the ELL (English Language Learners) Center, XI. XI. XI!I. OIHEF BUSINESS NONE WARRANTS Trustee Gomberg presented the Warrant Register for April 25, 2011 in the amount of 5589,5114.13. He moved to accent the Warrants, seconded by Trustee Thill. Motion passed: v ayes, 0 nays. Tr. DiMaria age_ Tr. Gornberg ave Tr. Marcus afire Tr, 7hill ave RESIDENTS' COMMENTS NONE Tr. Grear ave Tr. Toth ave XIV. ADJOUR. IMENT /EXECUTIVE SESSION Trustee DiMaria moved to adjourn to Executive Session to discuss personnel matters, labor negotiations, pending litigation, real estate, and review of Executive Session Minutes. Trustee Grear seconded the motion, Motion gassed. 6 ayes, 0 nays. Tr. DIMarta ake Tr. Gomterg ake Tr. Grear ave T r. Marcus ake T r. Thill akre T r. Toth aye The meeting adjourned to Executive Session at 7:50 p.m. PASSED this 9th day of May, 2011. Trustee DiMara Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this gin day of May, 20? 1, Daniel J. Staackmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and T=ILED in my office this 10th day of May. 2011, Tony S Kalogerakos, Village Clark Village of Morton Grove, Cook County, Illinois Mmutes Dv : later Causer I'llage of Pia nnina C'`S9�P�A'9.P�S;l�BD Zoning Board of kp eas Tor Village President and Board of Trustees w Frasrr: Ronald L. Parkas, Chairman, Planning Commission Dater Aprii 26, 7011 Re: Plan Commission Case PCII -€ 1,t Request for Text Amendments to the Unified Development Code regarding dray cleaning uses in the CC District Commission Penor t Legal notice for this public hearing was published in the Morton Grove Champion newspaper on March 31, 2011. As this request is for a text amendment, not a request for a specific site, no public notice signs or notification letters were required. On April 21, 2011, a public hearing was conducted by the notice of said hearing was duly provided, as noted above, PC 11 -01 consists of a request by applicant Jay Brown for north side of Dempster between Shermer and Harlem) for Development Code to allow dry cleaning operations (incluc General Commercial District. Morton Grove Plan Commission after I or Plan Commission case PC 11 -01. Lonore Plaza (7132 -7188 Dempster; text amendments to the Unif)ed ling cleaning and laundering) in the C1 John D. Said, Director of Community Development and Village Planner, introduced the case on behalf of the Village. He reviewed the details of the request; including what the Village's Unified Development Code (UDC) currently allows, what similar uses are allowed in other communities, and what the proposed amendment would comprise. The applicant was represented at the hearing by Mr. Jay Brown, as well as Mr. Rob Spiro (representative for the Dry Cleaning Factory; proposing to locate at 7148 Dempster in Lon ore Plaza), Mr. Brown and Mr. Spiro, along with Mr. Said from the Village, provided an overview and testimony concerning the request, which included the following: Dry cleaning operations in the Ci District are currently allowed as retail -only operations, meaning that no dry cleaning or laundering can be done on site. A review of zoning regulations of four other communities (Elmhurst, Glenview, Niles, and Skokie) indicates varying degrees of allowance for dry cleaning operations including on -site cleaning and laundering operations, to all but one community (Niles) these uses are allowed, at least to a certain degree, in commercial zoning districts. These are summarized as follows: Richard iickingcr ;N4uniciPai C:ente:- 61W L :apulina AvenLIL. e N /IOTT.CM Grr)v.'.. if1IIlw1 Tel: ioC7j t ' 96 5-4 f. i_. ..... c Elmhurst: Dry cleaning /laundry establishments permitted in all commercial districts. No differentiation between retail and on -site dry cleaning operations. • Glenview: Retail dry cleaning and laundry permitted in B -I commercial, dry cleaning on -site establishments and laundries allowed as conditional uses (essentially special uses) in 5-2 commercial, and dry cleaning on -site establishments and laundries allowed as permitted uses in B -3 commercial. • Niles: Retail -only dry cleaning uses permitted in BI and B2. C Skokie: Dry cleaning establishments (including on -site up to 3500 souare feet) permitted in NX, TX, CX, Retail Street, BI, B2, B3, B4 commercial districts, Dry cleaning and laundry establishments with on -site operations (no size limit) allowed as special uses in MI, M2, M3 manufacturing districts. Mr. Said further explained that Staff recommends that such uses be limited to spaces containing 5000 square feet or less, with a limitation that all on -site cleaning and laundering operations be limited to laundry dropped off and picked up at that site Mir. Said submitted that these limitations are appropriate for the CI District, so that such operations maintain a size that is reasonably consistent with other commercial uses, and so that such uses do not become central dry cleaning plants that would not be suitable for a commercial /retail area. Mr. Said finally noted that at least one such operation all eady exists in the CI District in the Village, with legal non- conforming status. There were no members of the public that wished to speak concerning this proiect. After conclusion of the presentation, the Commission then posed a number of questions and comments concerning the chemicals associated with dry cleaning, as well as the machinery and noise associated with such operations. Some Commissioners expressed concerns regarding the environmental aspects of dry cleaning solvents, and whether these chemicals posed any hazard to dry cleaners employees. The Commission reviewed whether such concerns should be addressed through the zoning review process, or under other jurisdictions such as the Fire Code, State regulations, and federal law. Mr. Brown and Mr. Spiro testified that the chemicals and procedures in use now are much safer than those used in the past by dry cleaning operations. They also testified that the cleaning machines are essentially closed loop systems that are safe for employees and have minimal chance for spillage. Fire Department Captain Bill Porter then explained requirements regarding applicable Fire Code regulations, and requirements of other agencies such as at the State and Federai level. Eventually, Commissioners determined that the proposed text amendment does not address the types of solvents that can be used in dry cleaning facilities. The Commission also concluded that while such issues are important, they are not within the purview of the Village's zoning requirements or UDC, but instead are within the jurisdiction of the Fire Department, Fire Code, State and Federal agencies. Therefore, a majority of the Commission concluded that considering such topics as part of the current application is not part of their jurisdiction. During Plan Commission action on this request, ongoing concerns regarding these uses, including chemical and machinery concerns, as well as the potential size for dry cieaners, resulted in a no vote by one Commissioner. That Commissioner also expressed the opinion that such uses should be special uses. Findin sq of Fact The Pian Commission then reviewed the applicable language for the amendment process, as specified in Section 1.2 -16 -4c of the Unified Development Code, The Commission concurred with, and based their decision on, this information. The ansen¢iinent process :; intended as a tool to adjust- the provisions of this code.,., whenever new conditions, situations or knowledge of cgeneral significance or application occurs If is not intended to relieve particular hardships nor to confer special privileges orriag is 1. The proposed text amendment recognizes that dry cleaning operations can be operated in a safe manner consistent with other retail and commercial uses in the Cl District, based on new conditions consisting of improved operational procedures and improvements to cleaning solvents. 2. Chemicals present in the operations of such facilities are no more damaging than those Present in other retail facilities, such as paint and paint thinners at a home improvement store. I Limiting such uses to a SQOQ square foot maximum, and to cleaning of only those articles dropped off at the same location will maintain consistency with the intent of the C1 District. 4. The proposed amendment does not relieve a particular hardship nor confer a special privilege or right; rather it provides an opportunity for all such operations to locate in C1 if consistent with applicable limitations and requirements. Commission. Recommendation Commissioner Gabriel moved, and Commissioner Roepenack seconded seconded, to recommend approval of the Text Amendment with Staff recommendations, for this request. The motion carried; Yes 6; No 1 The voting; Chairman Farkas Aye Commissioner Blonz Aye Commissioner Dorgan Aye Commissioner Gabriel Aye Commissioner Ramos Aye Commissioner Roepenack Aye Commissioner Shimanski No The Plan Commission's recommendation for approval would include the following language in the UDC (new language is bojef and itafieszed): CATEGORIES OF USE C C2 CP, DRY CLEANING — RETAIL p P MEMORANDUM Village of &Uorton Cjrove Office of the Village Administrator TO: Village President and Board of Trustees FROM: Joseph F. Wade, Village Administrator) aa, DATE: May 6, 2011 RE: Additional Agenda Item — May 9, 2011 The original Agenda sent Thursday has been updated to include an introductory presentation by the owners of "Fear City" a haunted event proposed for use at 8220 Austin (former Lawnware building). Please see the introductory letter and a background memorandum by John Said. John's memorandum offers a cursory review of issues for further examination. There is no decision required with this presentation. Fear City will need to proceed through the normal Plan Commission process for consideration of their application for a special use permit allowing_ for an entertainment use in a manufacturing district. The presentation Monday is an opportunity for this proposal to be announced to the public. Further public notice and comment will correspond with the Plan Commission's review of the proposal, whereby adjacent property owners will be notified of the public hearing in accordance with State law. Typical items for further review include: 1. Parking — Will site accommodate anticipated crowds of 22,000 over 10 — 25 days? 2. Traffic Flow Discussions with owners anticipates a rate of vehicle traffic inflow of 200 cars per hour. 3. Security — What is the plan for on -site security? Fear City is proposing staffing of off-duty police and fire personnel. 4. Noise or other potential adverse impact on area neighbors. The economic impact to the Village is expected to include spillover benefits to restaurants, gas stations, etc. Additionally, it is my intent to research the possibility of an amusement tax, which for sake of consideration may be approximately $10,000 annually. /mk Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053 -2485 Tel: (847) 965 -4100 Fax: (847) 965-4162 R,,., ltidP;w t Village of Morton Grove Department of Community and Economic Development Date: May 6, 2011 To: Joseph F. Wade, Village Administrator From: John q,- Said, AICP, Director Re: Fear City proposal With Fear City's interest in locating a proposed haunted house in Morton Grove, they will require a text amendment and special use to locate this recreational — entertainment - amusement use in the M2 Industrial District. As part of this planning and zoning process, Village Staff will review issues such as traffic, parking, public safety, building and fire, and the temporary nature of this use. To get an early read on this concept, I contacted two other communities with a large - scale haunted house, as follows: I called the City of Zion regarding Dungeon of Doom Haunted House; left voicemail for Police Chief Wayne Brooks. I also spoke to Sonolito Bronson in Planning & Economic Development office. She had the following comments: • This use has been a fantastic business with no major concerns or problems. • There have been no crime or youth - related troubles due to this business. • The traffic has not been a problem; much of the visits to the site go through downtown Zion and residential areas. Temporary, portable signs are put up along roadways, in cooperative effort btw. Zion Public Works and the business, to guide cars to the place, which apparently is a significant regional destination. • Lots of parents supported this when it was first proposed, as did the young people. This might be a strategy the Fear City applicants could use. • Interestingly, one of the only negatives was some minor religious opposition as Zion is named for a community prominent identified in the Bible. I called Joliet regarding Statesville Haunted House; learned from Joliet that it's in Crest Hill. Spoke with Steve Kuczkowski of Crest Hill (Building Commissioner/Zoning Officer); he provided the following comments: • This use has been well -run, and it has operated for several years now. • The relatively high admission price ($30) acts as a deterrent for public safety and behavior problems. • Good access is provided for emergency vehicles. • There is a traffic light in front of the business, which helps traffic management into and out of the facility, as it is on a busier road. • They had some concerns with unpaved parking areas, and resulting mud on local roads (although that would not be applicable to the Morton Grove location). • The Village staff does a yearly inspection so that gives an opportunity to address any issues. Please let me know if further questions arise regarding this proposal. On May b, 2011, at 12:10 PM, Charles Grendys III <bi.(,cityclluck(ti! *mail.com> wrote: Distinguished Ladies and Gentlemen, On behalf of Fear City, a new entertainment venue seeking residence in Morton Grove, please allow me to introduce myself. My name is Charles P. Grendys III. My business associate, James Lichon, and myself are developing a new haunted attraction to be permanently housed in Morton Grove this October. This attraction is proposed at 8220 Austin Ave. I have provided some information about our event below for your perusal: Description of the nature and purpose of the business Fear City is creating a world class haunted attraction for the Chicagoland area. Focused on high production values and sophisticated concepts, our Ernmy -Award winning design team will produce a unique experience, attracting a wide variety of patrons. The surreal atmosphere will include food from local Morton Grove vendor's, T -shirt vending and entertainment. Additionally, we are driven to create a safe family orientated environment. By proposing the use of off -duty Police and Fire personnel, we can ensure a safe and entertaining experience through preparedness and prevention. The normal operating dates for our haunted attraction will be approximately 21 days between the dates of October 1, 2011 to October 31, 2011. Because this haunted house is proposed for weekends and weeknights between 7 pm and 1 l pm or 12 midnight, we intend to maximize the use of the building's available parking. Background information Halloween is the second - largest commercial holiday in the United States. In September 2010, The National Retail Federation predicted roughly 31 million people would attend a haunted house during the 2010 Halloween season. This past season, the 20.8 % of Americans who attended a haunted attraction generated roughly 450 million dollars in ticket sales. Situating our business strategically in Morton Grove makes us an attractive prospect for Haunted House enthusiasts from the surrounding areas, while generating valuable tax dollars for the city of Morton Grove. Just one of our advantages is a strong design team, led by Emmy Award - winning set, lighting and sound designers. Including extensive television work, we have a combined $0+ years of professional theatrical experience spanning every major theater in Chicago, including all five Regional Theater Tony Award winners, as well as Broadway venues both in the Loop and in New York. Several of our designers have also worked on other Chicagoland haunted houses in the past, such as Hades Haunted House, ScreamFest, Chronicles of the Cursed, and Haunted Houses at Navy Pier and the Museum of Science and Industry.. Short Biographies Charles Grendys (co- owner) owns Big City Sets, Inc. A commercial scenic company providing scenic elements for movies such as The Untouchables, Poltergeist III, Transformers III, national advertising print campaigns, and The Super Bowl. Big City Sets is celebrating its 15th year, and is the largest independently owned scene shop in Chicago. Jim Lichon (co- owner) is an Emmy Award winning Art Director and Set Decorator for The Oprah Winfrey Show at Harpo Studios. Jim has an extensive props building and decorating background from working in regional and commercial theater. We look forward to working with Morton Grove Village officials during the approval process. Thank you for your time. Charles P. Grendys III ResoisnTion I1 -22 — ACCEPTING THE CANVAS RESULTS AND, PROCLAMA'T'ION FOR THE APRIL 5,201 1, CONSOLIDA'T'ED EEEC'110'7 introduced: i Mav 9.201 1 Synopsis: This resolution accepts and confirms the results of the April s. 201 L Consolidated Election. Purpose: To formally announce and record the results of the Arii1 5. 2011. Consolidated Election. Background: l On April 201 I, a consolidated election was held within the Villaee of Morton Grove. Six candidates ran for I three offices of Village Trustee for four year terms. Six candfdat , ran for three six Year terms for a Library Trustee, and two candidates ran for one two year terry for Libras s Trustee. The Board of Electloc Commissioners have certified the following result,: Total ballots cast 2,993. The h a I odna foi office of Vi aae Tlv Ste e, four year terms (3 offices to be eleeted;- Sheldon Marcus 4,533 Geor,L�lanne Blvnner 1,390 John Thil.l 1,519 Rita E. Minx 1 273 Maria Toth John Pietron 1303 The L-ahbdrg for office of Library Trustee, six vear terms (3 offices to be elected): Catherine Peters 1,834 Laura J. Frisch 1,122 Marl: Albers 1,736 Lawrence Levin, 889 Paul A. Bert =, L779 Renee Milhar(write -in; ?_sx The balloting for office of Library Trustee, two vear term (i office to be elected): David P. Cali nag 1,534 Bernadette Fahy LIM The Board of Elections of Coots County, Illinois have proclaimed and this resolution confirms the c.eloificatlon and proetamation of the newly elected officials. Sheldon Marcus, Join Th H. and Maria Toth — Village Trustee, 4 term Catherine Peters, Mark Albers, and Paul A. year Bete— Library `(rustee. 6 year term David P. Calimag— Library Trustee, 2 year term programs, Depts or I Not Applicable Gi oups Affected Fiscal impact: None. 8ouroeof Fu ads: Not Applicable. Workload impact: i Not Applicable I Rdmi 1, i Approval as presented. Recommendation: First Reading: Not Required Special Consider, { None or Requirements: Respectfully submitted: Prepared and Reviewed by: Wdde. V it Administrator L iston, Corporation Counsel RESOLUTION 11 -22 ACCEPTING THE CANVAS RESt LTS' ANIP F'1�fSCL4 >I.4Td�kN FOR THE APRIL 5,201 1, CONSOLIDATED ELECTION WHEREAS, pursuant to the Consolidated Election laws of the State of Illinois, the VILLAGE OF MORTON GROVE did cause to be submitted to the electors of said Village, at the I-C=tn,day general consolidated election held on the 5 °i day of April 2011, the election of three (3) Vdiaa° Trustees for four (4) year terms: and the election of two (2) Libral.y Trustees for a six (67 vear term and the election of one (1 1) Library Trustee for a two (2) vear term: and WHEREAS.. responsibility for the administration of said election was with the County Clerk and Board ofBlection Commissioners of the County and the State of Illinois, and which said election was properly conducted pursuant to the law: and W IEREAS. the election returns have been canvassed by the Board of Election Commissioners of Cook County, Illinois: and resuh.s: A. B. E. WHEREAS, as a result of said canvas, the Board of Elections have certified the followins Total Number ofBallots Cast at the April 5-201 L Consolidated Election was 2,991. Fhe baltoting for the office of Village Trustee of the Village of IVlorton Grove, four (4) year term was as follows: vAF7I OF DIDATE I SHELDON MARCUS JOHN THILL MARIA TO'TH G EORGiANNI; BRL ?NNER RI FA E. MINX C) FIN I II~TRON TIMBER OF VOTES RE.CL'[VE',I 1.5? 539 1.449 290 .303 The balloting for the office ofLibrary Trustee of the Village of Morton Grove_ six (6) _vear term was as follows: NAME OF CANDIDATE CATHERINE PETERS MARK. ALBERS PALL A. BI',RG LAURA J. FRISCH LAVVR NCE LEVIN RENEE MI'-L E'R (write -in N;WBET, 01 VO "I'ES RECEIVED .II34 I .?36 1.779 122 Y,f14 F. The balloting for the office of Library Trustee of the Village of Morton Grove- two (2) year tern was as follows: NAME OF C:ANDILiATL '�C1MBER QF V()TES RL C ;iVIfD DAVIT) F. CALIMAG BERNADE71 L FAI-IY g and WHEREAS, the Board of Election Commissioners ofCook County Illinois has proclaimed the following persons have been elected as Village Trusteee of the Villagc of Morton Grove to serve a fn" tern of four (d) years: SHELDON MARCUS JOHN TITILL VMRIA TOTH ;and WHEREAS, the Board o' Election Commissioners of Cool: County Illinois has proclaimed the following persons have ueen elected as Library Trustee of the Village of Morton Grove to serve a full term of six (6) years. CATHERINE PETERS MARk, ALBERS PAUL A. BERG :and WHEREAS, the Board of Election Commissioners of Cook County Illinois has proclaimed the following person has been elected as I ibraty Trustee of the VillaL =e of Morton Grove to serve a full erns of two (2) years: ;and DAVID P. CALIMAG NOW, THEREFORE, BE IT RESOLVED by the Corporate Authoritica of the Village of Morton Grove, Cook County. Illinois. as Pollows: SEC "PION 1: The Corporate Authorities do herebv hl,,orporate the foregoing WHEREA S Clauses into this Resolution as though fully set forth therein thereby making the findin,s as hereinabove set forth. Sr. „ L t N 2: The Village accepts the canvassing, certification, and proclamation of the Board of Election Commissioners of Cook County Illinois and affirms the followino persons have been duly elected to the following Village Offices: SIIELDON ,MARCUS VillaLic - rustee four veal, term JCJiIN 'iHIL[- v iilao; 'I -11-t bur year tern-, MARIA TOTI "l Village Trustee fou "" near term SECTION ;: The Village accepts the canvassing, certification, and proclamation of the Board of Election Commissioners of Cook County Illinois and affirms the following persons have been duly elected to the following Library Offices: CATHERINE, PETTERS MARK ALBERS PAUL A. BERG DAVID P. CALIMAG Library " Tustee six vear tern Library Trustee six year term Library Trustee six vear term Library Trustee two year term SECTION 4. That all orders or resolutions in conflict with this Canvassing Resolution be. and he same are to the extent of such conflict hereby repealed, and that this Resolution be in full force and effect immediately and forthwith upon its adoption, all as required b )/ the statutes of the State of Illinois. PASSED this 9 "' day of I'elay 2011 Trustee Trustee Trustee Trustee 't rl.lSMEe Trustee Di Marm Goan hera Grear, Marcus Th ill Toth APPROVED by me this 9`' day of ay 2Q1 1. Daniel.[. Staackmann" Villaee President Village of Morton Grove Cook County_ Illinois PTTI::STED and FILF,D in my office This 9 °' day of IVlav 2011. 'Iony S. haioserakos, Villa<e Clerk Village of Morton Grove Cook Count} Illinois Legislative Saari mare Ordinance 31-12 GRANTING AN AT+/IETdDTVIENT TO THE SPECIAL JJSF PF;RMIT Ff71 THE PROPER -, LOCA`i ED A? 6101 CAI'ULINA, MORTON GROVE, ILLINOIS FOR THE RE13LACEMENT AND UNSTALLATDON OF ANTENNAS ON A CELLULAR PHONE TOWER In €roduced: j Ap r 11 35.201 { Synopsis_ To grant in amendment to the special use permit for the property located at 6101 Cavuiilia to allow the replacement ('6) and addition: (3) of antennas to existing brackets on an Cmstmir cellula,rtoweratthis location (Village F,aliTolice Station site). i Purpose: The CXni Ned Development Code requires an amendment to the spe ial use permit when milaol 1 r visions of his nattire are proposed to existing special uses. Background: in 1997, pursuant to Ordinance 97 -62, the Corporate Authorities approved a special use permit tfor a cellular tower and antennas to be installed on the Village I tall /police Station site at 6101 Capuima. The applicant, AT & , (acting: on behalf of SBC Tower Holdings), now returns wifh j this request, which consists of replacing six antennas and installing three additional antennas. These changes are proposed to increase quaCity of servicefor eeliularroustontners, and to accommodate newer eeiiulartechnologtes, pursuant to the Unified Development Code, adopted pursuant to Ordinance 07 -07, such minor changes can 'ue approved without tlhe need of amm) 1 hrouglr a full formal plan Commission process, se long as the amendment has been approved 'uv the Village Administrator, Corporation Counsel Building Commissioner, and Plan Commission Chairperson, All these officials have approved the proposed amendment. Approvai of this ordinance will formally grant the amendment to the spacial use permit subject to certain conditions se[ forth in the Ordinance, i Programs, Departs Building and Inspectional Services. Public 'Vcorks Department. Commmhm, and Economic or Groups Affected ;Development Depanment Fiscal impact: An ongoing financial berm; to the Viha6e in conjunction with a tower lease on V itlaae -owned properryr, _ Source of Funds: l N/A Workload impact: I This special use amendment was processed by the Building Commissioner, the Director of jCommunity Development and the Village Attorney pursuant to the normal course of business. admin Recommend: i Approval as presentea, Second heading: Required i Special Consider Conditions of approval as previously mentioned, or Requirements: Rcspectfully submitted uG� (?, Reviewed oy f� I� JoSq.t6h c,.'V�kaee Administrator Teresa iIofinhaii Aidtot Corporation Counsel ' J Prepared by John D, Said, C ;ommlm "and Economic Development Director AN ORDINANCE GRANTING AN AML'?vI)METvT TO THE SPECIAL USE PERMIT FOR THE PROPER 7%7 LOCATED AT 6101 CAPULINA., TV O TONT GROVE, ILLINOIS FOR THE REPLACEMENT OF SIX ANTENNAS AND INSTALLATION OF THREE NEW ANTENNAS S ON VILLAGE WATER "G't%t/ERS WHEREAS. tn. Village of Morton Grove, located in Cook CountV, lliinoi , is a home Rule Unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, and as such can exercise any power and perform any ftmction pe TLainina; to its oovernmem affairs, including but not limited to, the power to tax and incur debt: and WHEREAS, in 1997, pursuant to Ordinance 97 -62 a special use p4mn t allowing for the installation and maintenance of a cellular tower with antennas on the Village's properly at 610 i Caputina was approved by the Village 'Board; and WHF'REAS, the applicant, AT & T, pursuant io Plan Commission Case PC11 -030 thus n.ad:. proper application to the Village of Morton Grove for a minor amendment to the special use hermit previously granted to allow for replacement of six antennas and installation of Three additions, antennas to accommodate new technology; and WHERr,^ S pursuant to Ordinance 0; 0 , the iiillase adopted a liMilled Development C «d which set forth an abbreviated procedure for minor revisions to special us. permits which allows for he gra rung of such minor amendments without a formal ant process upon the approval of the Village Adminisiraior, Corporation Counsel, Building Commissioner and Plan Commission Chairperson; and WHEREAS, the Village Administrator, Corporation Counsel, Building Commissioner and P;an Commission Chairperson have approved the proposed annendn,ent and have 'found such amendment with certain conditions as set forth in this ordinance: meets the standard for tie abbreviated process dcscril ^,ed above; and WHEREAS, the property is Zoned in the h -2 ` 7n1 «te-' samllv Resldenct" D IstI1Ct pUl'sUa71C to the provisions of the Village of Morton Grove unified Development Code: and WHEREAS, pursuant to the provisions of the Village of Morton Grove unified Development Code. the Cor porate uthoriti's hcvt determined the proposed anlendnlent to the Special use shah he approved subject to conditions and restrictions as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY Ti IE PRE IDEN'T AND BOARD OF TRUSTEES OF THE VILLAGE Or MORTON GROVE, COOK COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The Corporate Authorities do 11 t rebv incorporate the foregoing WHEREAS clauses into this Ordinance, as though fully set forth her-11" theleuy making the findings as here nabove set forth. SEC'T'ION 2: AT &T, T is h rc by granted an amendment to the spe jai use p -mitpreviously granted pursuant to Ordinance 97 -62 to allow for the replaceme 1= of six an*,ennas and installation of three additional antennas, subject to the following conditions and r°st fictions: I- The appheant must adhere to the exlsii iiL ica',, amleement with the illaSe 10' t111S p "Oj Cu. Or GOnlpiete a revised lease d >I "eeI19 en, - b6 it; f 1 6 v mag'e w 11 �h authoi �ZBS th1, pl'Oleet, pnOr to submittal of a building permit application. ?. The installation be completed according to the site plans dated November 26, 2010. 3. The find engineering plans if necessai-7y, be signed and siaied by ai- Mmois licensed engineer and manufacturer speeifications'oe subnMted at the time o the building peL�lit application. 4. The equipment sha11 ue a coin consistent with the existing tower and brackets. Ail proposed wire and /or service con,;ec ons between the tower and the equipment in th., . structures at ground level be installed and buried below ground in such a manner as to avoid exisnng sidewalks, d veways or other existing at -grade improvements. �. 1'f an,-,/ of h'1.,Se f0Leg01ng CORdlt.0i1S < 7) ' estr(CLIOn'$ Of Gi75 SpeC'}dt Lhe 'IJeLn11l anlertQIIleilt are rot fully pelfOnned and complied wail, after t i rty (30) days written node'. to the owner_ occupant or lessee Of the property durrn r which time said Iallltl "e, is not corrected and uo reCiU.°,Si ICr fi ilearin£! 1iF3VIn1 t) . I'eCC,1V tI1 P,tI the _,OIIX)ratC r1UthOCltleS Oi. ill° Vlha2e df Hor on Grove may 'fl'�rthwith terminate this special use permit, which shall then have no fn then force and effect. SECTION 3: The Vitiage. Clerk is he, eby out Inorized and n ,_ 1 1 io am`., alI pertinent records of the Village of Morton Grove to show and d �� *Hate fire special use permit as amended hareunder. LiE TIO 1� 4: Tile AppiicantOwnei small conmpjy with all appiicabi - 1 °OCLIiremtlin of tae Village Of lMtorLoin Grove Ordinance; and Codes. SE' 'TION Tills Ordinance shall b:: In fnl 101 and oficet Yrorn an,! after its passage, approval and pubiicaiion in pamphiet form according to taw. PASSED this 9 " clay of May 20 i I. Trustee hrustee Trustee Taisiee Trustee Trusie Di,'\ /!aria Gomuer'r Grey Viarcus Thil l l o! APPROVED by me £nia 9']' day of iJav �0? 1- I ?aniel J. Staadvnann, Villa(e "iesicien Viliu_ =e o='Nior)n Wov Cook County, Ilimois APPROVE,) and FILED in my office this 10`' day of Mav 201 1 . Tony S. Kaiogerakos. Village Clerk Village of Morton Grove Coon County, Illinois Mortorf Grove �� \ �" L3,.parem °ni nt bciirixn?s .+ 6101 Capufinz, Moeon G I ovt, L 691053 .,. �. Fhone: 8471470 -5214 "BX: 84 7 / 66'-619; Fill inform „Zion b6ow must 6'� iiilec3 in prior to submission {Pica °rtnz! ?q�) ldCe 'lf C ��- /rbf i Project N +ddaess: hI�1 r- �"r��L;LUJ F`' o- _ Is C1!' -%v of 7Jris BSsc3c.�_Tax under. 0 -2 0 - 'f l n it Building AsDohf'�iw r)n ss i Office nice "h` j1 Lanni ” I Dare imued: Sub division.%{[„ -� —--- -- i %aiue, o.`vWork: .4 Area (5c tt.k: dY . °A �__� Am }e ^z?. irescriueinr i;E� ,j iv.,1.L; COY; Z` -- . i�: hlAJTa fi:: s In 1 1n1:.. (fl{eu,e f:i mFe Clue) Singne Family multi- EamiC1 lnciusttial C'arruaercfai 6th -, Residentnd Residennl i Namesideutiai Other Yvrv, CnnstnuLon Oi -lv envConsr S4 -Nctr Consr. 2G Fac allarn f' Ardmon tY AddrzGOn _Z- AddJuan 2(. �atiition Kereodeiinp C2 Rrmodeir4 sir Supnession - trn x c nt . v3 Remodelini >. 21 .iemo I i 8 x Smcaes le3ct Name � ride' -s /c:Fry lSraeei2ip Is "lea , r � /R.0 � O 0'Jk !'home izs i ; _ J ^, L.,. M:`�hi^ G -'4!✓r m ir+)5! c iZr 3m tt.^ rs+ -t'S 2t x `?:%"i�" s€ Pro'eet Rfan' ^+er' °a Y: s.r� -` 'roptxr} fJ'wncr /1 M �olD! CJr -!'U rtic. fu rt1/' it' -ts ,+xtlti Ybx RNo .. -� ff `..<t Ctr ?' �hlrVrtlili u.n7J j -7-f, 7 -" rv✓JS(.(�s Tz'iaj =i0 C /-108 ry- - `➢ 7evnrsr y �J j ({'_ Lt."tr�jG F.11d.( ,i `Gi- ,�kueU hyRfL .°., Pr G.fl172 tC,K,w_ ya a6;r�'+"u51 I filL�iiGi � -- ff- j Hero/ i /w+rcGf•'�'is �rJSTm�.mhEU.;�4'.,«�� := rrC...' r.✓5 !—r;. 57?.�'Sn�_ 4�'.; r:..�fF�_ 4UrxrraC(ns I.._.........� .� j Cancre<c Haour }, j i Dccc"icai P8rm6in,? i t ClBLCiTPORM1iSNEIi MPC 7.YPLICA; "Ir�NS'3vituing Ycrmi[ krypticaeion.cnc MMUI:-emenes Tor tcecaaentis!- __r Retruirrrf.Sui�rveigs(nrsv - This apMioation must oe accompanied by dte. following. Plat Of snrvev 03 ° FIO(Pian (;) _. Consvuction Plans i z sets) Reaudred !iyivrov¢dr - before a Permit is gmnrcc1, approvai is required f'or tfie foliowine, �. Luiiding -. Elc^,nical Numbing Public 'Works .= Engineering, dienu7red }ncnecEinno -When rnir pernait is approved, the iollowing inspections will be made. Tne applicant is required to request thes- inspec ^.bons at feast (24} twl-mv fourbours In advance_ and their Authorized agent must he uresenL I4totinI Rough Frarning, Elecmcai, Plumbing :. Foundation Drain Tile Ineu Sae.ion �. Sewer Garage Floor Water Service Drivewa}� Grade Elevations Final Building, Eicctricat, Plumbig n Mechanical Final Engineering (RFJ -MSU) Requirement" fo^ R4 ttPtifamffv: f_✓eauirem'Su &m£erinnc - '£iris application must be accompanied by the following: C Plat of Survey (5? o Not !'Ban (5) =1onstrucl on Plan; (5 sets) Cenuirec`Ann -nuals — Bekore a Permit is granted, approval is required for the following: FEivilding o Electrical C' Plurrrbing Health .. Public Work,, .. Appearanct. Cbmmundry Development Engineering o Sanitary CiisLnct Permit n Pal= — CrimcFrev. Fire Prev, - �innenrancr_ �o fir, dev iarion; from r issueu dPp tx FigNCi, L =lFPC' 1 5 must br. approved isv ttre Appe:xran ce Ctt nnua5iur., Thr m f.tdes cnanfes in mae-ial'style, destgr:, and color, h" cruarrn lnrnrchor — When rh ., perinir is approved tne ollowinc Inspect t -ill n mach. Fhe app'kwt is required tc reau s b eve [nspe.rions a. i„asl (24,'t zwunr}, four hours in aFvnnCe rtr:d ttreir aarnorizcn aged mu.,(be present. ti Foouncs / E. Landscaping r Appearance soundatitm rJrair, rile Final Building, Elxe[rica;, E'lumbfag _. Gra:le Elevation, Finai Fire Prevention $ewer F.ae.ra.nr 'wJater Service ?inai cngineerin±; Rough Framing, D ''col, Plumbing Fuca! Elecuim Ptunioin};, Mcchanicid. Fire Prev. (Loch Unit) Insulation Certificate of occupancy (E nctr S1niPj Crarage Floor - maiize Perrrut _. Concrete Pre -POUT Farkina LAP Reautrersente fur Comtmer6ai I industrial / C)ther Ntin cidentiat R'envired Submiveronv— This application must he accompanied by me foliowina P [at ofSurvap (Sj Plot Plan (5) ... Gonslmcuou Plans (5 seisj Ke:rzerrnc'.tinnrnvah— Before a Permit is graruod. approsal is required for the following: _ Building Electrical plumbing Heahu ., Public Works Apiltaran Ce Community Dtveiopmcnt c Bnginccnng Sanitary District Pauli C Police — Crime Prev. o ire Pre", �fl$!d'fPtYCF. Colo —Anv deviations from the issued .APPEARAhfCE CPFT!rICf,TE must be approvers bq the Appearancc Commission. This includes ehattgce in material, slYlc, resign, and color. Required immectrnr c — When this permit is aopmvec! the following insuections will be mad:._ The applicant is reouired to remres'. tnw�e msnection at kc.eat ( <A;i twenty four how3 in advana. , and their authotiznd agent must he present. Fortin s �andsca}aiag /Appearance Foundation Drain Tile, hold Buil:4eng. ntectncaf, Plumbing .. Orate. Etevatians Final Fire Prevention .. Seiner Elevator ., Water Service Final Engineering(FSl — NISM � Roueb Framing, Elcerrica(, Plumbing Final Electrical, Phrmstim. JI VAC, Fire Pre (Eacit ;init) [- €VA.(_. CeMfk,Caie Of Occupancv (Eerie F alb ciecrric iiervice rmaEiZC fermi( :. Insulation Garage Floor Concrete I'rc -Four Parking Lot Othcr: Fire L.. €inWer;, Firs Akron, 3fnr kr Tank — .fteauired .%rtornv¢fs- Before a permit is granted, approval is reouired for me fnRowmg: Rr6F tvod:S, eiectritl, Fire i.evuttion Sciaeriuie In.enecrian,c -Toe applicant is required to schedulc'ire Prevcnrdu Buroau inspections at lease 4 hqur3 in their authertzed agent must be present, mslmctiaaS may be achedei €ed 6y ceJBng the rPR at 84 476 advance, and -M(2, PROCEDURAL CONTROL The Procedural Control regulation esteolishes a 14 calendar day review period for denartmencs and commissions to "Untud Comments or approvals. The review perod begins upon wndcr noti Gcalwil tv deeartmtects that a valid building permit appiteatim. has Det'n received, Time exEenswns may he Granted 10 aecomnSOdale rcvie..� by fiali commissions and to departments due to extenuating CirCUj,,l=ccS. Time extensions may also e granted if applicant has feied to provide reausted dearmen?s. u. Arrangement,' shat' 6e matte far adequate protection against interiererce with underground utilitiss by calimr, ILI 1..1. I- 90441'2 -0123 and MORTON GRr)VE PUBLIC WORKS 847/47(1 -5235 AT LEA 77 48110UR,3 BEPOPi: EXCAVA TING OR `JIGGING. I:ViLDC,rSORM9tp °kMtT AYTLK A'rtONSiBui)dinp Ptrmit Applicanen.wic €tett}UIRED Furs Wier Uvs permit is granted, the following ices must be paid plans suhmtdee. . "the amount of the ices will be caiculated based or, the QUILDIN�i ........................ . ...... _............ "TRCICTUP.At_ ENGINEERING m ...... ,� ............ ......_ m .,._. ......_.._....._,....._._.,..._ °LUrY96INQ ........ F � --- ..._ ELP "v ATOF - CEP,TiFfCAT30FDr�UPhh'LO �— ---- ...... ._.,.... .. ....__ .................._....,. WATER FDN..:'ONSTRUCTI6i... 6: _..._ . ....... _ ......... _ ...__..... ................... STREET/ CU'2B OPENING S; - --- ............... .__ ................. _..._.......,..,.....,.. PARKWAY OPENING ; PAT DING s -�---- ........................... ............ WATEE MAIN TAP ................... _,....., S. ............................... . myl1FTAKY SEW ER T AP. ._._... .... .... ... . ._._ ........................... STORM SEWER TAP_._ _... —' . _ ........ V, %ATGF METEh ........... ........... STREET OPENING DEPGS4 T 6tHFUNDAp;.E.._........ ----- ........... SIDEWALK fiEPf;SIT RnsUIQi}AHi.b........_..... _........ _... _. 5. SLff31' O" C' AL- CiVII, ENGI7 1f °EF,INGFEE ...... ...... ..., ............_.. SUBTOTf+�;._- V,'fiTEi: FUIVU FMS e _. _....... s �._- -- ............. SUBTOTAL -PRE 11RcV"cN6'iC7N FFE & ..............._ SuLtTQTA. L- EC11Li )iNCiFEE:i_...� c .............._ ._ $- TOTAL FEES _.. ...... �......._.._.... 1 ne understFmed drerehv mattes aptpfic.afiall for a permit ao erect a huliding / straecture, etc. in to!' V iage Of Morron C;rove and in accordance with the ordinances of the Village of Morton C.rOve And in accordance %Itd the claws and sneethcadows nerewfth o" amnled and file' in consideration ,t tt• ah, 05, of ¢mq perm and other good and f akaaoIe eoraacderauona the re €eipt o6 widen is hereby acknawsenReri, vvrlF no taercrx_ ef' eu and €oven.tna to forever mole aar❑dcsg iile Viiaage of hcpt@Qid f; tt+s� °.. Et aQe+lt; awc et¢clayeeg, and iti Save fitle[ta frown wit cost¢, fi3[nx So deantH dr. and actions arising From or through or ac—nut Of Or in any way cnnomICc wttu any worst per forme€& er being done in the eaeavadoea, con.ctrocaion, nuAding, pr Finishing n: tote Premises for which this permit is Issued. Date: _ r _ r — iseaseral €late: N'� ! ,t �(, i 45, Ckarwer: S)a#e:_7�/_ EtetiidingCommissaoner: I TLDGNORKI 1TERW7 A.PFLiCP.T7ON515ui:rainy Penn« Appliwnrati�l All 30402'7 -PAT 6/15,2010 AMERICAWTCOWERU co R r o RAT1 0 Lever 1 Structural Evaluation l ATC Site Numder L Name 304027. Mormn Grove SL Foe nri ID, 45152$13 Came- SiL�Numl~c LNanne 110005274/9",0210?,Mo non Grove Sit: ,aaress 6101 CapuiinaAv;nu: _ Morton Crrovc. E60053. Cook Conan' oiArcr liescrn ion ?..S f IIziidCbD Mono. 0 Ssratti ards L Codes ' Basic Wind Sperm: 90 mph; ;- Seoonci Gust1 1 Radial lcc. 40 mph (3 -Sevo€ d Gwgp uv/ "raaeaE ree Code: TZ,'k-222 -G / 2006 IBC/ Cool, Coatlt;J Bu lciin( at,r. Environmental C tiinance of 19`47 Tabie.1: )d: ten�.AntennaConfigRura€ioc Illy AlT3d!-`NNA7 MOUNT C4JU2 I �S.r I S' Dinoie :Platform w/ Handrails (117/S f 4.0 1 GPS Side A;m i i j 711 V$laee ofMotor I - 2D' Ohm 7/& Grove, ll. 9 Ewdrew 71v?BX -n:1 %F21\4 — r © = ;LowProfi3ePian'onn AndrovrBTW200V912UE gr /'^ �. 7 0 1 -Mo 1° 1 i t. JJ .'vLarewE- fthri °Ol(r.2.lTi3 A 20" Orimi Side Am (1) 7/8 Vie o; ivlarzort I l G duet Ii Taot : Proposed men= Conthfftaratfon h_iV'"er_T?N1`AS 1yk;bC'tvl. `.CrG'afi¢u '``faedlt&%I'. CS" "DUCS -8O -R 111 1/4 ' pi miem] Wr'i l d AT TMcibilin 12 Boca of kaY 112 76/1 i 3/E Proposed Coax tube caetollerl imli monopote 1 The siYDiect touter and foLmdanon IPL' Q(dL PllLPff LO SuVison f[ae, above stated load- lll cot't1:oR'n=a with sp c1'ed rreC uimnem& ' i!4 �'tti11111 j(!(, 1 �i4 7iin -``�� r' i LICENSED - ' STRUCTURAL Nu1Nc EF, r O i thereby certify that dtis en @ineericg doeumentwas omoared'oy me or under nry direct personal supervision and that am a duh, licensed Professional Engineer underthe iae�q or me Sazt of Ilintols. 'The ezisurne and proposed ioaas o`7able7 and Tabie 2 are compared to the towers curtent design:zhaciy or Previous areamso `The Pon, wind cdCeria are compareb to the current coo& requirements. " 'The tower should be. re- evaivamo as future ioaas are adtlea or if actual !oaas are found different from those mentioned in the derive tables. 400 Re9enq Forest Drive • Cary, NC 27518 , 919 46S.01 12 Offs- • 919.466.5414 Fax , ovww, americarrtowe, I ell ell ell 'it �C / NG180V5 — e'° 1 �„ 'lY�:� Iswox,:.ap�uei.:uon�cr¢,, file ere i I � s j ee let L! > — It le Le a ! °I o = o e, ell Ll ere- ell tee I ^ = u j z em f �n� rr el rl 4 11 rW 1 _ o Nl ell = w! ILL t L;4 ell w �j ..,.... .- V el � ILL I le _ °I L9 r �eteree. ... -. 6Ad : 1 rs rm.x a im. ev- lee ell 11 W le 7 L; ms...n. r..m.w.... —v; ez ? io� Iv�drc'_- �; f � C Imp L. "i �SNYUA�i2H1tIP WPOn� ,. rr � If r I I _ _ I II - i - h , If i Ll ..... ...... ..a ... ... Ll If a. If f If I If I _ If Ll Ll If I If If f Im If If If I If Il 4.1 41 j; _1 fl If If f If If 11 If Irf Lr If If I If if If I If f If If I I If I _ Ll If f If I If _1 11 Irf Lr � O �� NC C VI4IJC ✓�C.. 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IF _ 1�J1 9 77 le gr. _ 1�J1 9 77 I 1 °I gr. _ 1�J1 9 77 Le2islafave Summary —_ Reso ➢ration 11 -33 — AUTHORIZING THE VILLAGE OF MORTON GROVE TO ACQUIRE PROPEI2TV COMMONLY 'OWN AS 8533 CALLIE AVENUE, MORTON GROVE, ILLINOIS Introduced: May 9, 2011 Objective: To authorize the purchase of property commonly known as 8533 Callie Avenue which is adjacent to the Lehigh/Ferris TIT District. Purpose: This property will be land banked and used for a to' Un -e public purpose. aekground: i The Village has acquired numerous pieces of property for possible future development from time -to -time. The property Iocated at 8533 Callie Avenue, immediately north of Fire Station No. 4, recently became available for purchase. As requested by the Village Board, Village staff has negotiated a contract with the owner for Village Board approval. The terms of the contract include: 1. The Purchase Price $135,000; 2. Closing on or before May 317 2011. Funds for the purchase and acquisition of this property are contained in the 2011 Budget. Programs, Departments i Finance Department, Village Administrator, Leg at Department, Community and or Groups Affected: Economic Development Fiscal Impact: 1 $135,000 Source of Funds: :1 Funds have been budgeted for in the 2011 Budget. Workload Impact: Corporation Counsel will handle the closing of this transaction as part of her normal workload. Administrator Approval as presented. Recommendation: Second Reading: i Not Required Special Considerations or None Requirements: Administra or Arpprova: Jpseph .'Wade, Village Administrator /;per �7Q Prepared by: Teresa Hoffman I iston, Corporation Counsel i e AUTHORIZING THE VILLAGE OF MORTON GROVE TO ACQUIRE PROPERTY COMMONLY KNOWN AS 8533 CALLIE AVENUE, MORTON GROVE, ILLINOIS WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of govermnent under the provisions of Article 7 of the 1 970 Constitution of the State or: Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tay and inCur debt, and WHEREAS, the property commonly known as 5533 Callie Avenue, Morton Grove, Illinois 60053 is adjacent to the Lehigh/Ferris TIr Redevelopment District; and WHEREAS, to date, as part of the Lehigh/Ferris Redevelopment Plan, the Village has acauired and land banked certain properties to further the goals of the Redevelopment Plan; and WHEREAS, it is in the best interest of the Village of Morton Grove to acquire the property commonly Imov✓n as E533 Cal lie Avenue, Morton Grove, Illinois 60053 to be used as stated above: and WHEREAS, the Village, in its 2011 budget, appropriated sufficient funds for the purchase and acquisition of certain properties; and WHEREAS, the cost to acquire this property shall be paid from the Village's Lehigh/Ferris TIF rund; and WHEREAS, Village staff and the owner of the property have negotiated a contract for the purchase of the property subject to the approval of the Village Board of Trustees; and WHEREAS, the teens of the contract include: The Purchase 'Price S i 35,000; 2. Closing on or before May 31, 2011. NOW, THEREFORE BE I1 RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth herein thereby making the findings as heremabove set forth SECTION 2: The Village President and Village Cleric of the Village of Morton Grove are hereby authorized to execute a contract between. the Village and the owner ofrecord for the purchase ofprop°rty commonly known as 8533 Callie Avenue, Morton Grove, Illinois for the sum of S135,000 with a closing to occur on or about May" I , 20 11 , with additional terms and conditions insubstantial conformity with Exhibit "A ". SECTION 3: The Village Administrator, Corporation Counsel and /or their designees are hereby authorized to prepare, execute, and deliver any documents or take any steps necessary to purchase said property pursuant to the contract. SECTION 4: This Resolution is an exercise of the home rule authority of the Village of Morton Grove and is intended to and, to the fullest extent allowed by the constitution of the State of Illinois, shall I e construed as to supersede any contrary or conflicting state, county, or local rule or regulation. SECTION 5: This Resolution shall be in full force and effect from and after its passage, approval and publication according to law. PASSED this 9`r day of May 2011. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 9a' day of May 2011. Daniel I. Staacicrnann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 10 "' day of May 2011. Tony S. halogerakos, Village Cleric Village of Morton Grove Cook County, Illinois CONTRACT FOR THE PURCHASE OF 8533 CALLIE AVENUE, MORTON GROVE, ILLINOIS BETWEEN THE VILLAGE OF MORTON GROVE AND MS. M. KARLESK The VILLAGE OF MORTON GROVE, a municipal corporation and a home rule unit of government located in Cook County, Illinois "Village ") hereby agrees to purchase and Jean Novak, Trustee, owner of record ( "Seller "), hereby agrees to sell that property commonly known as 8533 Callie Avenue, Morton Grove, Illinois and legally described in Exhibit "A" and all improvements thereon ( "the real estate ") pursuant to the following terms and conditions: 1) PURCHASE PRICE: The Village shall pay Seller the sum of one hundred thirty -five thousand dollars Money ($135,000) to be paid as follows: 5:00 A. Within two (2) business days of the execution and delivery of this Contract, the Village shall deposit with the Seller or its designated agent the sum of one thousand dollars ($1,000.00) as and for "Earnest Money ". The earnest money shall be held pursuant to the 'terms and conditions of this Contract. Payment at Closing. The balance of the Purchase Price, as adjusted by agreed or customary credits and ororations including tax prorations, security deposits, and unpaid utilities shall be paid in good funds at Closing. 2) CLOSING: The Closing shall take place on or before May 23, 2011, at a location mutually agreed upon by the Village and the Seller. However, no closing proceeds shall be tendered to the Seller and no deeds shall be recorded until all tenants have vacated the premises. 3) CONTINGENCY PERIOD ANED INSPECTIONS. A. The Seller shall make available to Village for Village's inspection, copies of any leases, security contracts, rent rolls, surveys, environmental reports, soils tests, maps and oiats far the subiect. property no later than May 12, 2011. The Village and its agents may at any time through May 61 2041 (the "Contingency Period ") conduct, at Village's sole cost and expense and subject to the terms hereof, its "Inspection" of the Subject Property which may include without limitation physical inspections of the Subject Property, surveys, soils tests, site analyses, engineering studies, examinations of the building and improvements thereon (including structural and mechanical tests) environmental studies and investigations and appraisals. C. The Village may terminate this Contract for any reason prior to 5:00 PM on May 6, 2011, and in such event, the Earnest Money (and any interest earned thereon) shall be returned to Village. D. Seller represents and warrants there is no one occupying the building. Unless the Village has terminated the contract pursuant to 3C above, the Earnest Money shall become non - refundable at 5:00 PM on May 6, 2011, and shall be applied to the Purchase Price at the closing. 4) TAX PRORATIONS: At closing, Seller shall pay and prorate 2010 and 2011 real estate taxes at 150% of the 2011 'taxes through the date of closing. The parties shall re- prorate said taxes upon ascertainment of that actual tax bill. 5) TITLE: At Seller's expense, Seller will deliver or cause to be delivered to the Village within five (5) days in advance of Closing, as evidence of the in Seller, a title commitment for an ALTA title insurance policy in the amount of the Purchase Price with extended coverage by a title company mutually acceptable to the parties Contract for the Purchase of 8533 Callie Avenue Page 2 of 4 issued on or subsequent to the Date of Acceptance of this Contract, subject only to items listed in Paragraph 7. The parties shall each pay their respective usual and customary share of the additional title charges and the parties shall equally pay for any deed in money closing escrow incurred as a result of this transaction. If the title commitment discloses any exceptions not acceptable to the Village, then Seller shall have said exceptions or encroachments removed, or have the title insurer commit to insure against loss or damage that may be caused by such exceptions or encroachments. If Seller fails to have unpermitted exceptions waived or title insured over prior to Closing, Village may elect to take the title as it then is, with the right to deduct from the Purchase Price prior encumbrances of a definite or ascertainable amount as agreed by the parties. Seller 11 shall furnish Village at Closing an Affidavit of Title covering the date of Closing, and shall sign any other customary forms required Tor issuance of an ALTA Insurance Policy. o) SURVEY: Within seven days prior to closing, Seller shall furnish a staked ALTA survey dated within 90 days of closing showing all boundaries, rights of way, easements, and set back lines and evidencing that the property is free of all encroachments. 7) DEED: Seiler shall convey or cause to be conveyed to the Village good and merchantable title to the Real Estate by recordable general Warranty Deed subject only to: general real estate taxes not due and savable at the time of Closing, covenants, conditions, and restrictions of record, building lines and easements, if any, so long as they do not interfere with the current use and enjoyment of the real estate. 8) POSSESSION: At closing, the Seller shall surrender the property. The property shall be in broom clean condition with all personal property removed. 9) SELLER REPRESENTATIONS: Seller represents that all leases and tenancies have been Tully disclosed to Village and shall be terminated prior to the closing, that Seller has not received written notice from any Governmental body of (a) zoning, building, fire or health code violations that have not been corrected; (b) any pending rezoning; or (c) a proposed or confirmed special assessment and /or special service area affecting the Real Estate. Seller further represents that Seller has no knowledge of boundary line disputes, easements or claims of easement not shown by the public records, any hazardous waste on the Real Estate or any improvements for which the required permits were riot obtained. 10) MAINTENANCE OF PROPERTY: Subject to paragraph 11, the property (including the building and the grounds) shall be maintained in the same condition as found on the date of the contract, normal wear and tear, excepted. 11) INTENTIONALLY DELE TED 12) DEFAULT: Seiler shall be responsible for all damages. reasonable costs and expenses including attorney's Tees directly caused due to the failure of the Seller to comply with the terms of the purchase Contract. The Village shall be responsible for all damages, reasonable costs and expenses, including attorney's fees directly incurred by the Seller, in excess of any earnest money retained by Seller due the failure of the Village to comply with the terms of the purchase Contract. 13) NOTICE: All notices required shall be in writing and shall be delivered by personal delivery; by certified mail, return receipt requested which shall be effective on the date of mailing; or by sending facsimile transmission which shall be effective as of date and time of facsimile transmission, provided that the notice transmitted shall be sent on business days during business hours (9:00 A.M. to 5:00 P.M. Chicago time). In the event tax notice is transmitted during non - business hours, the effective date and time of notice is the first hour of the firs' business day after transmission,. Notices to the Seller shall be mailed to Contract for the Purchase of 8533 Callie Avenue Page 3 of q Notices to the Village shall be mailed or faxed to Teresa Hoffman Liston, Corporation Counsel, 6101 Capulina Avenue, Morton Grove, Illinois 60053, fax 847- 965 -4162. real estate and shall be transferred to 14) MISCELLANEOUS: A. Time is of the essence of this Contract. B. The Seller shall pay for all County, State and Municipal transfer taxes if any. C. All disputes related to the construction or enforcement of these terms and provisions shall be governed by the laws of the State of Illinois and are subject to the covenant of good faith and fair dealing impiied in all Illinois contracts. D. All fixtures, mechanical equipment and appliances within the real estate as of the data this Contract has been executed shall remain at the real estate and shall be transferred to the Village at closing in `AS IS" condition pursuant to a Bill of Sale. The terms of this contract and all related negotiations shall be kept confidential to the extent allowed by law. The parties agree to comply with the reporting requirements of the applicable section of the Internal Revenue Code and the Real Estate Settlement Procedures Act of 1974, as amended. This Contract has been executed as of 2011 (the Contract date }, THIS CONTRACT SHALL NOT BE BINDING UN T IL IT HAS SEEN APPROVED BY THE CORPORATE AUTHORITIES OF THE VILLAGE OF MORTON GROVE, " Seher" [46uyer VILLAGE OF MORTON GROVE, ILLINOIS By: Bv: Name: Name: Daniel J, Staackmann Title: Owner Title: Village President Attest By: Name: Tony S. Kalogemkos Title: Village Clerk Contract for the Purchase of 8533 Callie Avenue Page 4 of 4 Exhi if A Properly index Numbers- 10-20-113-015-0000 Description Lot forty two (42) in Block four Fefnald`s Mortfor, Grove Subdivision in the County Clerk's Division of and the East haft of ttse North Eas rsineteen ( dOwnshiP forty one thirteen (13), East of the. Third (except a tract two hundred (200) by ®ne hundred eighteen and nine East and West at tine South! (40), E4i in Bingham and being Lost forty (40) Section twenty (20) t quarter of Section (41) North, Range Principal Meridian, feet North and South tenths (iM9) feet West comer or said Lot forty Leuislative summary Resolution 11- 24 A RESOLUTION AUTHORIZING AN AGREEMENT EMENT FOR THE ASSIGNMEN T OF Respectfully submitted: �r JosepM=. Waide, Village Administrator Reviewed by Teresa Hoffman Liston, Corporation Counsel WIRELESS F'IRE ALARM LEASES Introduction: May 9, 2011 Objective: This resolution authorizes an aTreement for the assignment of wireless fire alarm leases, maintenance and monitoring agreements and general release with Fire L Security Systems, Inc. (FSS }. Purpose: To provide fire protection and emergency medical services to residents and businesses within the Village ofMorton Grove. Background: r pursuant to Resolution 09 -') the Village entered into an intergovernmental agreement with other interested communities including Niles, Skokie, Lincolnwood, and the Prospect Heights and North Maine Fire Protection Districts in September of 2009 in order to share the costs associated with the purchase and maintenance of the equipment necessary to receive, retransmit, and monitor business fire alarms; and participation in this cooperative effort is an efficient means of managing the requirements of the Vil lage's adopted fire code, as well as, the means by which businesses comply with the code. This Resolution will allow the Fire Chief to negotiate an assignment agreement of the current Morton Grove leases issued by FSS in order to ensure a seamless operational transition of our customers onto the Village -owned radio alarm network. Programs, Departments I or Groups Affected 1 Fire Department. Fiscal Impact: Not to exceed $49,000 to transfer 80 existing fire alarm leases. Source of Funds: RED Center Terminal Restive Account. Workload Impact: Incorporated into normal duties. Administrator Approval as presented. Recommendation: First Reading: i None required. Special Considerations Or None, Requirements: Respectfully submitted: �r JosepM=. Waide, Village Administrator Reviewed by Teresa Hoffman Liston, Corporation Counsel RESOLUTION 11 -?4 AUTHOR-RING AN AGREEMENT FOR THE ASSIGNMENT OF WIRELESS FIRE ALARM LEkSES WHEREAS, the Village of Morton Grove (Village), Iocated in Cook County, Illinois, is a home rule unit of government under the provisions of Ar icle 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function, pertaining to its government affairs, including but not limited to the power to tax, purchase, and incur debt; and WHEREAS the Village of Morton Grove operates a fire department (MGFD) which provides fire protection and emergency medical services to residents and businesses, including all business customers within the Village that maintain radio fire alarms; and WHEREAS, Title 9, Chapter 2 -27 requires all buildings with automatic fire extinguishing systems must be connected to and monitored by the Fire Department Communications Center in a manner approved by the Fire Chief or his/her designee; and WHEREAS, Fire and a"ecunty Systems, Inc. of Arun ton Heights, Illinois (FSS) has certain lease agreements with property and business owners within the Village of Morton Grove (customers) for wireless fire alarm equipment (Morton Grove Leases); and WHEREAS, FSS also has certain rights, interest and obligations in certain maintenance and monitoring agreements associated with the aforedescribed Morton Grove Ieases, and WHEREAS, the Village desires to provide,", means by which businesses in the community are able to transmit wireless fire alarms in a more rapid fashion with reduced incidences of false alarms and service interruptions; and WHEREAS, pursuant to Resolution 09 -57 the Village entered into an intergovernmental agreement with other interested cnnnmunities including Niles, Skokie, `LincohZwood, and the Prospect Heights and North Maine F re ,Protection Districts in September of 2009 in order to share the costs associated with the purchase and maintenance of the equipment necessary to receive, retransmit, and monitor business fire alarms, and WHEREAS, participation in this cooperative effort is an efficient means of managing the requirements of the Village's adopted f re code, as well as, the means by which businesses comply with the code. This efficiency will result in the following advantages. (i) Allow the Village to more affirmatively control and m.aintan the health and continuity_ of the existing fire alann radio network. (ii} Provide for stabilized subscriber fees to Village businesses. Reduce the incidence of false alarms associated with current direct connect phone circuits and digital dialing systems. (iv) Costs for infrastructure hnprovemcnts will be offset by associated monthly user fees. (v) The cooperative approach shares hardware expenses between the Village and the Participating Members and provides system redundancy not available if the Village I eveloped its own wireless network; and WHEREAS, as a result of the execution of the Intergovernmental Agreement the MABAS Division 3 Radio Alarm Network (D -3 RAN) was formed; and WHEREAS, in order to transition FSS's Morton Grove customers to the D -3 PAN wireless alarm network, FSS and the Village have subject to Board approval, negotiated an agreement for the transfer and assigmnetrt all of FSS Morton Grove's leases to the Village, and for a general release to the Village of Morton Grove from any and all claims, or cause of actions, including claims related to FSS's right or ability to provide wireless alarm services to Morton Grove customer's for compensation not to exceed 549,000.00; and NOW, THERFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD Or— TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOh COTJNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby mailing the nnaings as hereinabove set forth. SECTION 2: The Village Administrator, Fire Chief, and Corporation Counsel are authorized to negotiate an agreement for the assignment of wireless fire alarm leases maintenance and monitoring agreements and a general release consistent with this Resolution. SECTION 3: The Village President is authorized to execute and the Village Clerk is authorized to attest, to such agreement. SECTION 4: The Village Administrator and the Fire Chief and their designees are hereby authorized to take all steps necessary to implement and perform the. Village 's obligations pursuant to this Agreement. SECTION 5: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS 9 "' DAY OF MAY 2011. Trustee DiMaria Trustec Gomiserg Trustee Grear Trustee lvlarcus Trustee Thill Trustee Toth APPROVED BY ME THIS 9"' DAY OF MAY 2011 Daniel I. Staackmann, Village President Village of Morton Grove Cool: County, Illinois ATTESTED and FI,r.ED in my office This I Orl' DAY OF MAY 2011 Tony S. Kalogerakos, Village Clerk Village of Morton Grove Cools Comity, Illinois M:legfslaiveA�esoluuunsAres 2011Awireless fire alarm leases.doc Legislative Summar -v Resolution 11 -25 AUTHORIZATION TO E EGIITE AN INTERGOVERNMENTAL AGREEMENT VITA THE VILLAGE OF Sh OICE FOR THE LONG AVENUE RESURFACING IMPROVEMENT Introduced: I May 9. 20 11 i Synopsis: na Y p � To authorize the Village President to execute a "Intergovernmental Agreement between the Village of Morton Grove and the Village of Skokie Relatina, to Improvements on Long Avenue" with the Village of Skokie for the Long Avenue Resurfacing Improvement. Purpose: I The agreement between the Village and Skokie is necessary to establish the terms by which Skokie with serve as the lead agency and Morton Grove will reimburse Skokie for costs associated with making improvements to Long Avenue from Galitz Avenue. to Oakton Street. Background: Skokie and Morton Grove want to make improvements to Long Avenue. It is practical to i complete the improvements through the cooperative efforts of both communities. Skokie will prepare the construction documents, bid the project, award the contract and oversee construction. Morton Grove will approve the plans, coordinate improvements within Morton Grove and reimburse Skokie for the engineering and construction costs. Programs, Departs Department - Public Works Department- BngineeringDivision or Groups Affected Groups - Property owners and. motorists on Long Avenue Fiscal Impact: The total estimated project cost is Si70,000, with the Village's share to be 535,000. i Source of Foods: i Capital Projeets Fund Accounttt305050- 553340 Workload bmpaet: The Public Works Department, Engineering Division performs the management and implementation of the program as part of their normal work activities. Administrator Approval as presented. Recommendation: I First Reading: Not required Special Considerations None or Requirements: Respectfully submitted. YY 4; f r", %41 �, %n. Joi4,cph PWade, Village Administrator Reviewed by: Andy DeNionte, Public Works DireUor Prepared by Reviewed by: Chris R. Tomich, Village Engineer Teresa Eoffirnan Liston, Corporation Counsel AUTHORIZATION TO EXECUTE AN IINTERGOVEItNh/dENTAL AGREEMENT WITH THE VILLAGE OF SK01UE FOR THE LONG AVENUE RESURFACING IMPROVEMENT WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois. can exercise any power and perform any function pertaining to its goverment affairs, including but not limited to the power to tax and incur debt; and WHEREAS. the Village desires to overlay the concrete pavement on .Long Avenue from Dirk Street to GaIitz Street with hot -mix asphalt in order to improve the driving surface, reduce maintenance costs and extend the useful Iife of the pavement; and WHEREAS, Long Avenue lies on the Village boundary with the Village of Skokie; and WHEREAS, Skokie desires to make improvements during summer `2011 to Long Avenue from Galitz Street to Oakton Street; and WHEREAS, Skokic has offered to prepare all documents, lead the contract through the public bidding process, and supervise the work if Morton Grove will pay its pro rata share of the engineering and construction costs; and WHEREAS, the estimated Village share of the project cost is 535,000; and WHEREAS, sufficient funds exist in Capital Projects ;Fund (Account 4305060- 553340) of the Village's Adopted 2011 Budget; and WHEREAS, approval of an "Intergovernmental Agreement between the Village of Morton Grove and the Village of Skokie Relating to Improvements on Long Avenue" is required for the project to hove; forward. NOW, THEREFORE, BE IT ORDArNrED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLIIVOIS AS FOLLOWS: SECTION I: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as thou( gh fully set forth therein thereby making the find ngs as herehlabove set forth. SECTION 2: The President of the Village of Morton Grove is hereby authorized to execute and the Village Clerk is hereby authorized to attest to the Village of Skokie "Intergovernmental Agreement between the Village of Morton Grove and the Village of Skokie Relating to Improvements on Long Avenue'. SECTION 3: The Village Administrator and Village Engineer- and /or their designees are hereby authorized to take any and all steps necessary to implement and administer said agreement. SECTION 4: That this Resolution shall be in full force and effect upon its passage and approval. PASSED this 9th day of May 2011. Trustee Trustee Trustee Trustee T1 ustee Trustee DiMaria Gornbere Grear Marcos Thill Toth APPROVED BY ME THIS 9 °1 DAY OF MAY 2011 Daniel .l, Staae3anann, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 10`t' DAY OF Mav 2011 Tony S. Kalogerakos, Village Cleric Village of Morton Grove Cook County, Illinois L,eggislative Surnrnary _ - -- —� Ordinance 11 -13 APPROVING UPDATES TO THE PERSONNEL POLICY MANUAL OF THE VILLAGE OF MORTON GROVE Introduction: Synopsis: Purpose: Background: Programs, Departments or Uroups Affected Fiscal limpact: Source of Funds: Workioad Impact: Admin Recommendation Second Rleading: Special Considerations or R lquirements: April 25, Mil 1 This ordinance approves updates made to the Personnel Policv Manual, The I ,rsonneI Policy Manual serves as the written directive for policies and procedures that fj uidt administrative actions rctative to personnel activities and transactions. Its purpose is to provide personnel with daily guidelines and procedures and maintain a document that is it, compliance with federal and sate laws and regulations. This updated policy has been reviewed by Village staff to ensure its relevance and effectiveness. Village policies are periodically updated to address present day trends and considerations. The last reported update to this manual was in November 2010. This updates the document as referenced in the memorandum attached w the ordinance as exhibit "A ". AIi Village Departments N/A N/A Administration Department Approval as presented Vtav 9. 2011 None r � t losorffi . evade yiila(r�Administrator Prepared h aesa i'offrnan Liston:`i m Counsel l ORDINANCE 11 -13 APPROVING UP DA.TE;S OF THE PERSONNEL NEL POLICY MANUAL OF THE VILLAGE OF 1Vtf}RTON GROVE WHEREAS, the Village o' Morton Grove (VILLAGE). located in Cook Counj�, Illinois, is a home rule unit of gclvCmmenl under the provisions of Article 7 of the l q70 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but no± limited to the power to tax and incur debt: and WHEREAS, the Village is continually in the process of reviewing and as ❑ecessary, updauno existing municipal documents; and WHEREAS, the Village's Personae( Policv Manual establishes normal poiicies and procedtn-cs which serve as a guide to administrative actions concerning various personnel activities and transactions: and WHEREAS. the Personnel Policy Manual is constantly reviewed and updated, the last update being in December 201 G; and WHEREAS, at the request of the Village Hoard of Trustees, V itia�r� Staff. has undertaken substantial reformatting and revisions to the Personnel Policv Manual: and WHEREAS. the changes to th;° I.ersonnci Policy ;s,anua! are irate tiled to brh (_. the manual i compliance with federal and state laws and regulations and to reformat the manual for ease of use and to make certain subsiaiuive chanps: and WHEREAS, a summary of the revised manual is included in a memorandurn from the Village Administratoz to all V ihage personnel dated March l G, 2011, a copy of which is attached hereto as Exhibit "A "': and WHEREAS, the revised manual has been made available to all Villagc personne] for their review for at least thirty '3O) days prior to the passage of this ordhtance; and W IEP.EAS, the Vihaae oa d of Trustees have determined it is in the best interest of the Village to approve turd adopt the revised Personnel Policv Manual, a copy of which is attached hereto as E ii rit "B : and WHEREAS, the Vilag is desirous of assuring all policies are kept current and relevant NOtn-. THERTE OME BE tT OLL)AINED By THE, PR' SiDENI AND BGAIZD 01 T I2L'STEES OF THE VILLAGF OF I\40RTON GROVE, COOK COUNTY. ILLINOIS AS Oi,LC)VJS: SECTION I : The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fnily set forth therein thereby mal<inf, the findintus as hereinabove set forth. SECTION 2: "he Corporate Authorities hereby approve the updated Personnel Policy Manual dated May 2011 and hereby authorize the Village Administrator and /or his designee to exercise all actions and controls necessary to implemem, maintain, update, modify and enforce the manual as appropriate from time -to -time. SECTION 3: This Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 9"' day of May 201. 1. Trustee Di Maria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 9" day of May ')0!' Daniel 1. Staackmann, Villa(,T_e President Village of Morton Grove Cool, County. Illinois A"ROVED and FILED in my office this April 10 "' day of May 20I1. Tonv S. Kalogerakos, Village Clerk Village of Morton Grove Cook County, llhnois MHM0P`a.NDUM EXHIBIT "A" 70: All Villa <gt Personne € acs 0; the V iagm Asiriiarastratoz FR O%/': Joseph r. Wade, Village Administrator CC: I ilimTC President and Board of Trustees I "cresa Hoffmann Liston, Corporation Counsel DATE: March 10. 201 l R 20 i i Revisions to Personnel Manual The `1 sonnc,i POEM/ Manual has undcr_One substaruial refOnnatting mid revl Ious. COirupjl to copy of the revised Manua; can be found in the Village's "P'`' Drive, under Yl1e Deference Lipp as y' file tied "Pens ®?nei Policy ZOI I —draft. 3 -9 -11 ", Anv staff memher may request a hard copy of this doctmlent by contacting Susan Lattanzi or Ma lease Iiramaric in the Adrnirnstratol- off]ce, i 17 e, SOi Owll] SS a SUnllnar5' Oft re1OR.1a L L scot ions. a11Q Subs.a.l,..� 1 arl!?es LO the ✓ia1]l:Z.; Section i Introduction is an introduction to the Manual which addresses its pulDose. employees access, conflict resolution, and modilcation, '_. Section 2 Ptefinitioaxs provides deflnitions for runeteen important terms used within the Nd art ua . SeC` or 3 1piovmcn( Admiftistratiorc including procedures for uirulg and promotional processes, probauenary periods, performance evaluations, reinstatements, promotions, ransfers, solar }' admiu st atior:, employeerecords, and separat on fiom emr7lovme1t. Most of these provisions were not CnanRed from the earlier version o:` t'he Manual. i- iowever- Section _'..5 Aeinsiaternem of Forneer Enmiovee was revised to provide an movee ud:rb at least five (5', years of,e:"vice in ?pod stmdin who leaves the Village service voluntarily or as a result of a layoff may be renstated to his /her fo.Rner position lv;thin one 1 I1 veal- of Ieavi nlo nnent ;the ol1 _nofic,� vrovrded suCh a right of rei15 a 1nent P 1 in1 a. TWO ne iod, Section ?.3. Lonrel rry Pa_y was revised to eHrrdnste iongcvity pay for crrmlovees hired after Mav i `'01 1. Picha -d T, FJiCl tinge: vluncioa Center 6l0 Capulina Avenue R= 41: a1 Q0 �4crrton Grove. Iiiin r_ 0(10= . -�98` i,ongevity pay shall be included in flee calculation cn hourly pay at for those emplovr�es receiving longevity pay in addition to then rearuia,. scheduled compcnsa.tioil Section 3.9? Of icial Personnel Files has been revised to be comniiant with state aw which will limit infonration maintained nt an employ s personnel file and protect the connd„nciality_ of personnel racords in aecordance wit i,I 820 L CS 4010.01. 4. Section 4 Emptovmew Rules and Policies was refonnatied to include the foliowina, 4.1 nti- Harassmcm This pohcv has been undated at the suguestion of Coiporation Co a el and Special COLUrsel to comply with law, reffard nu harassment and sexual harassment. K 4.2 GVorhpla e iiolence. Ties is anew section which add esses the discipline and protection of emplovees with rega d to workplace violence. 4.3 Employee Appearance TLIis scctlo as becr undated to incorporate rules set by the Village Adm his Bator and Depatument Directors regarding dress codes. ® 4.4 Outside EJnp?oyment. No si3uncant changes wsre made to this section. a 4.f Interactions with Public. 'No sicamitinant c11ancres were made m this section. 4.6 Smoke -Free Lorkplace. This section has been updated to comp }y with Village law. 4.7 Ideniifieanon Badges. This section has been updated based on reconunencludons from the Village Adminisnrator. 4.S Empto -ee Saienl. No sien�.t:,cant ct2anges w I, mad, to this section. e 4.9 T¢chr oco ;Resources, iris section has been updated to includr, into, 1a1 pot Gies r a -ding the. use of Vlliage technolo ry r ludiny cell phones, compute s. and Village software. It includes provisions that there should be no eapccrat on of privacy with respect to the use of k7ilia<_re resources. The 37i11age retains the nett to monito Its tecinzolo «y and data created and the Vliiage. "s tee nology resources shall not be used to vioiate any law's oI to comnhtment narassnicn, . 4.10 Personal Cell Prvne /I irelesW ^Device. Islo signincant chap_ s were rsade to this seciion, l i iehicie tse. This section has been undated to compiv With policies I'ellerated iI7. 2009 regarding the use or Vilia«e owned. vehinl °s for non il;acre personal use. 1.2.F'LlT' n -in c, anG' TI"CIVe/ %:egliiail0)1; No Si°ni'Clcant cnaDve5 wcr made to this section. ` 4.i 3 Dru= and Aicoizol Use and Tes[ing. This section has beer, updated at the recommendation of Corporation Coimse] 4.14ldenti Protecrior This sectiol.;:,as veer, undated in compliance with Village ordinance and State statute. e 7 Tt1ileal C o7 dv ci This semion has J °n. upd- tC In connphar= \ i t :ztaP law and Village ord nances. 4.16 Political Rights. 1h. section incorporates the Local Government Employees Political Ric,hts Act. Section ` Paid grid Unpaid Leaves addresses approved leave for employees not covered by a collective bargaining agreement includ ng: 52 Annual T %czcazion Leave This section was revised to provide prior vacation icave ac: rual for a former employee wilo is subsequent y rehired bs file G ill zsre is only allowed if the em v` ret�u is within ore year to the wine or substantially similar position. 5.7 Observed Hoiidays. No signincant changes were monde to this section 5.4 Floating Idolidays. 1Vo sig nncant changes were made to this sec on. 5.5 Juiv ,Duwi No significant changes woi.e made to this section. 5.6 MduClry Leave. This section was revised to compiv with state and federal law. 5.7 School Visitation Leave-, Tins section was added to comply with the Minot, 3choo, "u isitanon Ri?rts Ac:. Q 5.8 Family Miiitmy Leave. This section was added to comvhy with the Illinois Family Military Leave Act. 0 5.9 Bereavement Leave. No signiacan? changes were made to this section. 0 5.10 T/ESSA Leave, This section was added to comply with the 11hilois Victims' Economic Secun y and Safety Act. Voting Leave, Thi Lca s section was added to comply with die Illinois Voting eav; Act. 5.13 Administrative Leave. Management, Administrative, and Professr�ona?, NO sic'Mificalll: cilange'S were made to this 'C'non. J.1J oth ''r leave 14 irr Fay. No slgnIIlcant char s were made to this Seetlon. 5.14 Family and Medical Leave. This section was updated to comp]_y with recent changes to me pan.ilI and :edical Leave Act. 5.15 Otleer Leaves YL'i.'thout Pay. 'No signlificant channcs were made to this section. S.16 ExiendedLeaysllAcerual o_fBene ;cis and Additional Compensation. No simuno- antchances were made to this section. 6. Section 6 Illness and iniu v This section covers employees not coveted by t ollect ve ba gain ng agreement and addresses the. Village's processes for not ica on a ld ver nca on of ii1ness, nu nber of stet. ]save daya avai[a4 ?i , si�?c !cave u?centive pro ram, caiasnophic leave or=am. tong term disability benefits and workers' compensation 1. ury leave nrocedares. Revisions include, 58Gt<011 6.43 BeneflrS revrsec, the eatasLiov MC !eave' �naFl Cv -firm rrl. employees to apply for disability benefits from IMF or other quaff lying pension Plans or bp .? fits: and catasimpl ;c is av pawnenr mall be r once; b T1IF, m other disability rayrticnis received, Section 6.7 Return to >d''orkPohm) was added to set guidelines for a rebcrZ: to work policy . This policy encourages transitional or light duty for employees who suffer an on -the -job injury with the goal of proalotina the J. h' ilitati or, of the injured employee, reduced costs, speed recovery, and allow the employee to mainta n basic skits or Icarn new skills dunng recovery. Section 69 Chronic Communicable Diseases underwent minor revisions at the recommendation of Speeial Counsel. %. Section 7 Fiealih, Lt{e, and PentalltastaYance. This sect on addresses he Village's policies and procedures regarding health, fife, and dental insurance, and undeltivent certain substantial changes in 2008 as drafted by Special Counsel. Pdo significant changes were made o th s section. b. 2ectiois 8 Pensions was not cha tgcd significantly. 9. Section 9 A dditionai .Enzpioyee It %ht's and Benefas. This section addresses membersirir in professio1,2a1 organizations , e)nnloyae indemnification, professional f-trowth and Crai17h7g, c;-edit tniits B.A P and flexible spendi.rig program. This se nor, was rcronnatted but did not undergo any substantive changes. U. Section 10 EntpZgvice DiScipv . T his section. wa s o written by Special Cowlsel Ted Cla'; and included pzovisions the I ohce Chief and Fir Chief may adopt discipI policies and procedures which supersede. +.his section and provide ftexibiliril, when following progressive discipline s ±ens. Section }.i GievancePP&Lccdurc. finis Section establishes the ViIlage's evance. procedu es and was rewr ttat by the Village's Special Counsel to maintain employees' Procedural due process lights but provide a more manageable proces. We WIII Ia.cllltate a IUII. in da \' 7eVIP.w nei)od as s11r)ulated in R platlon 4. . 0- o the P:.rSotine. Polio1, Manual. Consequently. employees will have until Monday, Anril 18, 2011, to sub= anv wn en conmients you have regarding the modifications noted above. These tnodi ications will to e effect upon approval of the Village Board of Trustees at its re uiarIy scheduled rneeiing of April 25 , 201 i, Ii any ndividuals have any questions or comrilems, please coniact in alit M'. vnoncies \personnel policy manuallchanges to manual m,,Tno 3- 70- 77.uoc Legislative Snmmary -- — Ordinance 1I -14 - -- AMENDING THE VILLAGE OR MORTON GROVE IJNII'IED DEVELOPMENT CODE SECTION 124-3 TO ALLOW DRY CLEANING AND LAUNDRY OPERA'T'IONS IN THE Cl GENERAL. COMMERCIAL DISTRICT Introduction: synopsis: Purpose: Background: Programs, Departs or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Admin Recommend: Second Reading: Special Consider or Requirements: May 9, 2011 This ordinance will approve a text amendment to amend the Unified Development Code w allow dry cleaning operations in the Cl Commercial District. To allow dry cleaning operations in the Cl Commercial District. 'i he Unified Development Code (UDC) is a comprehensive set of regulations for the zoning of land and development of parcels within the Village. Currently, the UDC allows dry cleaning retail only (only pickup and drop off) uses in the C1 General Commercial District. The current applicant has submitted a request requesting an amendment to allow on -site cleaning and laundering operations for dry cleaners. While the applicant desires to locate a dry cleaning facility in Lonore Plaza, which is zoned C 1: the Village's review of the current proposal is for all CI areas of the Village. Based on review of zoning requirements from four other communities (Elmhurst, Glenview, Niles, Skokie), staff determined three of these communities (Elmhurst, Glenview, Skokie) allowed some form of on -site cleaning and laundering in at least one commercial district in each community. to considering this request, staff also considered sizes of existing commercial space in the Village, and operations for these facilities. Based on this research, the recommended language in the amendment would limit such facilities to 5000 square feet, and would limit operations to those articles dropped off and picked up at the same site. These limits will hero maintain the retail /commercial focus of such uses. The applicant's proposed tenant space location and operations adhere to the recommended limitations which were adopted by the Plan Commission as part of their recommendation. The Plan Commission recommended approval ofthese amendments. Buildine and Community and Economic Development Departments N/A N/A These amendments will be implemented by the Director of Community Development and the Building Commission in the normal course of business. Approval as presented Required – Municipal Code Book change None Submitted by losephade. Village Administrator Prepared by: Reviewed by Teresa Hoffman Liston. Corporation Counsel John D. Said, Community and Economic Development Director ORDINANCE II -I4 AMENDING THE VILLAGE OF MORTON GROVE UNIFIED DEVELOPMENT CODE SECTION 12 -4-3 TO ALLOW DRY CLEANING AND LAUNDRY OPERATIONS IN THE CI GENERAL COMMERCIAL DISTRICT WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook Couray.. 11linois, is a home rule unit of government under the provisions ofArticle 7 of the 1470 Constitution aPthe S ate of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village continuously reviews and, as it deems necessary, updates existing Municipal Codes to assure they are kept current and relevant; and WHEREAS, the applicant, Jay Brown for Lonore Plaza has made a proper application to the Plan Commission in Case No. PC 11 -01 to consider and recommend the adoption of a certain text amendment to the Village of Morton Grove Unified Development Code, Section 12 -4 -3 to allow dry cleaning and laundry operations in the Cl General Commercial District; and WHEREAS, upon public notice duly published in the Morton Grove Champion Newspaper, a newspaper of general circulation n the Village of MorTon Grove, which tools place on March 31, M 11, and a public hearing conducted on April 21, 2011, relative to the above referenced case at which time all concerned parties were given the opportunity to present and express their views for the consideration of the Plan Commission. As a result of said hearing, the Plan Commission made certain recommendations and conditions through areport dated April 26, 2011. a copy of which is attached hereto and made a par( hereof and marked as Exhibit "A',% and WHEREAS, the Corporate Authorities have concluded allowing dry cleaning and laundry operations with limits in the CI General Commercial Zoning District is appropriate and consistent with the intent of the C1 District within the Village of Morton Grove, and is consistent with development trends within the surrounding areas of the Village of Morton Grove, and will allow for greater flexibility and creativity in the use of available land within the Village; and WHEREAS, the Corporate Authorities have considered this matter at a public meeting and find the text amendment, when evaluated in the context of the whole Village, serves the public good. WHEREAS, the Village is desirous of assuring all policies are kept current and relevant. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, IL',INOIS AS FOLLOWS: SECTION 1, The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: 'The following section of the UnifiCd Development Code, L -4 -3D, entitled "Uses" (for the C1 General Commercial District) is hereby amended to add the following *: D. Uses: Categories of Use C -1 C -2 C/R Dry cleaning establishment of 5000 sq feet or less, consisting of P X X !, on -site cleaning and/or Laundering limited to articles dropped off at the same location SECTION 4: ['re Corporate Authorities, in particular Inc Village clerk, are hereby authorized and directed to amend all pertinent records of the Village of Morton Grove to conform to this text amendment. SECTION This Ordinance shall he in full force and effect from and after its passage.. approval and publication in pamphlet form according to law. PASSED this 2 rd ray of;Uiay 201 I. Trustee DiMana Trustee Gomberg J_ Trustee Grear T rustee Marcus Trustee Thill Frustee Toth APPROVED by me this 23rd day of May 2M 1. Daniel J. Staackmann, Village President Villaue of 1Viorton Grove Cook Countti. Illinois APPROVED and FILED in my office this May 24`d day of May 2011. Tony S. Kalo<,erakos, Village Cleric ViIIage of Morton Grove Cook County, Illinois EXHIBIT "A" Village rto � lanmng cammllsslon Zoning Board of 2Q• -& go: Village President and hoard of Trustees From; Ronaid L. Farkas, Chairman, planning Commission Date: April 26, 2011 Re: € lan Commission Case PC11 -01; Request vor Text Amendments to the Unified Development Code regarding dry cleaning uses in the CC district Commission fteDort Legal notice for this public hearing was published in the Morton Grove Champion newspaper on March 31, 2011. As this request is for a text amendment, not a request for a specific site, no public notice signs or notification letters were recuired. On April 21, 2011, a public hearing was conducted by the Morton Grove Plan Commission after notice of said hearing was duly provided, as noted above, for Plan Commission rase PC 11 Dl. PC 11 -01 consists of a request by applicant Jay Brown for Lonore Plaza (7132 -7188 Dempster; north side of Dempster between Shermer and Hariem) for text amendments to the Unified Development Code to allow dry cleaning operations (including cleaning and laundering) in the Cl General Commercial District. John D. Said, Director of Community Development and Village Planner, introduced the case on behalf of the Village. He reviewed the details of the request; including what the Village's Unified Development Code (UDC) currently allows, what similar uses are allowed in other communities, and what the proposed amendment would comprise. The applicant was represented at the hearing by Mr. Jay Brown, as well as Mr. Rob Spiro (representative for the Dry Cleaning Factory; proposing to locate at 7148 Dempster in Lonore Plaza). Mr. Brown and Mr. Spiro, along with Mr. Said from the Village, provided an overview and testimony concerning the request, which included the following: Dry cleaning operations in the C1 District are currently allowed as retai! -oniy operations, meaning that no dry cleaning or laundering can be done on site. A review of zoning regulations of four other communities (Elmhurst, Glenview, Niles, and Skokie) indicates varying degrees of allowance for dry cleaning operations including on -site cleaning and laundering operations. In all but one community (Niles) these uses are allowed, at least to a certain degree, in commercial zoning districts. These are summarized as foliows: Richard T. Fiicicin(=er `, Qunicipa; Centar E10, Capulina Avenue 7Hortori Grout, hlinoi 60 f. 2e> &_ i ei. 1847, <)6 --4100 c . ax (9.. 11 lr _...1 1_' , o Elmhurst; Dry cleaning /laundry establishments permitted in all commercial districts, No differentiation between retail and on -site dry cleaning operations o Glenview: Retail dry cleaning and laundry permitted in B-1 commercial, dry cleaning on. -site establishments and laundries allowed as conditional uses (essentially special uses) In B -2 commercial, and dry cleaning on -site establishments and laundries allowed as permitted uses in B -3 commercial, o Niles; Retaii -only dry cleaning uses permitted in B1 and 62. o Skokie: Dry cleaning estabiishments (including on -site up to 3500 square feet) permitted in NX, TX, CX, Retail Street, B1, B21 B31 B4 commercial districts, Dry cleaning and laundry establishments with on -site operations (no size limit) allowed as special uses in My, M2, M3 manufacturing districts, Mr, Said further explained that Staff recommends that such uses be limited to spaces containing 5000 square feet or less, with a limitation that all on -site cleaning and laundering operations be limited to laundry dropped off and picked up at that site, Mr. Said submitted that these limitations are appropriate for the Cl District, so that such operations maintain a size that is reasonably consistent with other commercial uses, and so that such uses do not become central dry cleaning plants that would not be suitable for a commercial/ retail area. Mr, Said finally noted that at least one such operation already exists in the Cl District in the Village, with legal non- conforming status, There were no members of the public that wished to speak concerning this project. After conclusion of the presentation, the Commission than posed a number of questions and cornments concerning the chemicals associated with dry cleaning, as well as the machinery and noise associated with such pperations Some Commissioners expressed concerns regarding the environmental aspects of dry cleaning solvents, and whether these chemicals posed any hazard to dry cleaners employees, The Commission reviewed whether such concerns should be addressed through the zoning review process, or under other jurisdictions such as the Fire Code, State regulations, and federal law. Mr. Brown and Mr. Spiro tstir' "led that the chemicals and procedure in use now are much safer than those used in the past by dry cleaning operations. They also testified that the cleaning machines are essentially closed loop systems that are safe for employees and have minimal chance for spiliage, Fire Department Captain Bill Porter then explained requirements regarding applicable Fire Code regulations, and requirements of other agencies such as at the State and Federal level, Eventually, Commissioners determined that the proposed tent amendment does not address the types of solvents that can be used in dry cleaning facilities. The Commission also concluded that while such issues are important, they are not within the purview of the Village's zoning requirements or UDC, but instead are within the jurisdiction of the Fire Department, Fire Code, State and Federal agencies. Therefore, a majority of the Commission concluded that considering such topics as part of the current application is not par of their jurisdiction. During Pian Commission action on this request, ongoing conCer ns regarding these uses, Including chemical and machinery concerns, as well as the potential size for dry cleaners, resulted in a no vote by one Commissioner, That Commissioner also expressed the opinion that such uses shouid be special uses. Findinas of Fact The Plan Commission then reviewed the applicable language fo; the amendment process, as specified in Section 12 -16 -4E of the Unified Development Code, The Commission concurred with, and based their decision on, this information. Tile arnendnaent process is intendeel as a tool to adiuw-£ tine pror�rsions of this Code.... whenever new condidons, situations or isnowiaade ofgeneral significance ac application occurs. It is not intended to reideve pastecaiar hards®vps nor- to conea special priviieges or rightg. 1. The proposed text amendment recognizes that dry cleaning operations can be operated in a safe manner consistent with other retail and commercal uses in the C1 District, based on new conditions consisting of improved operationai procedures and improvements to cleaning solvents. Z. Chemicals present in the operations of such facilities are no more damaging than those present in other retail facilities, such as paint and paint thinners at a home improvement store. v. Limiting such uses to a 5000 square foot maximum, and to cleaning of only those arfi -IeS dropped off at the same location will maintain consistency with the intent of the C1 District. a:. The proposed amendment does not relieve a particular~ hardship nor confer a special privilege ar right; rather it provides an opportunity for all such operations to locate in Cl. if consistent with applicable limitations and requirements. Commission Recommendation Commissioner Gabriel moved, and Commissioner Roepenack seconded seconded, to recommend approval of the Text Amendment with Staff recommendations, for this request. The motion carried: Yes 6; No 1 The voting: Chairman Farkas Aye Commissioner Blonz Aye Commissioner Dorgan Aye Commissioner Gabriel Aye Commissioner Ramos Aye Commissioner Roepenack Aye Commissioner Shimanski No T he Plan Commission's recommendation for approval would include the following language in the UDC (new language is b®fa aneetaf>ce7edi: CATEGORIES OF US= C7 C2 CR DRY CLEANING — Rc f AIL _ DPY CLEANI`IVG ES7 ABLkTSHME)b'T OF 5000.SOLIARE FEET- DR LESS, F ' COA'S'.e'S�77N OF ON-SITE CLE6iNING A d.10P LAUNDERING LIMITED TC AR77CLE.S' DROPPED OFFA T THESAAfE LOCA�pfif