HomeMy WebLinkAbout2011-04-25 Agenda1. Call to Order
2. Pledge of Allea
ance
3. Roll Call
4,
5.
6.
7.
8.
9.
10
April 25, 2€111
7:00 peas
Approval of Minutes — Regular Meeting of April 11, 201 1
Special Reports
Public Hearings
Residents' Comments (agenda items only)
President's Report — Adminis /ration, NorthwestA9unicipal Conference, Council ofMaYors, TIE'
Committee, Capital Projects, Real Estate Carzmittee
Cleric's Report — Legal, Cable and Teiecominunications Commission
Staff Reports
a. Village Administrator
1) Staff Report Concerning Personnel Policy Manual Revisions (Ordinance I 1 -13 to follow)
2) Staff Report Regarding Impact of Possible Loss of Local Government Revenues Collected
by the State of Illinois (Resolution 11-21 to follow)
3) Miscellaneous Reports and Updates
b. Corporation Counsel
Reports by Trustees
a. 'trustee DiMaria — Community and Economic Development Department, ulaukeoan Road TIF
Review, Comprehensive Plan, Real Estate Committee, LehiahlFerris TIF Review, Economic
Development, Dempster Street Corridor Flare (Trus(ee TGril1)
l 1. Deports by Trustees (continued)
a. Trustee DiMaria (continued)
Ordinance 11 -12 (Introduced April 25, 2011) (First Reading)
Grantina an Amendment to the Special Use Permit for the Property Located at 6101
Capulina for the Replacement of Six Antennas and the hrstallation of Three New .Antennas
on the Village's Water Towers
b. Trustee Comber; - Finance Department, C'ornmunity Relations Commission, Finance Advisory
Commission, Northwest Municipal Conference, Condominium Association ('Trustee Toth)
!) Resolution I 1 -18 (Introduced April 25, 2011)
Authorizing Extension of the Village's Membership in the Intergovernmental Personnel
Benefit Cooperative
2) Resolution 11 -21 (Introduced April 25, 2011)
Opposing Reduction of Local Government Distributive Funds
Trustee Crear - Fire Department, Emergency Management Agency, RED Center, iVIPSTA,
Police and Fire Commission (Trustee DiMctria)
d. Trustee Marcus - Family and Senior Services Department, Police Department, Environmental
Health, Police and Fire Commission, IT Con smunications, Chamber of `Commerce (Trustee
Gomberg)
e. Trustee Thill -- Public R -orks, Capital Projects, Trajfre Safety Commission, Natural Resource
Commission, Solid Rdste Agency of .Northern Cook County, Advisor }) Commission on Aging
(''Trustee Marcus)
E Trustee Toth - Building Depariment, Appearance Commission, Capital Projects,
Plan CommissioivZoning Board of Appeals (Trustee Grear)
1) Ordinance 11 -13 (Introduced April 25, 2011) (First Reading)
Approving Updates to the Personnel Policy Manual of the Village
12. Other Business
13. presentation of Warrants - $589,514.13
14. Residents' Comments
15. executive session - Personnel Matters, Labor Negotiations, Pending Litigation, Real Estate, and Review
of Executive Session Minutes
16. Adjournment - To ensure full accessibitigr and equal paracipationfor all interested citizens, individuals with disabilities
Who plan to attend and who require certain accommodations in order to observe andior paructpate in this meetinz or who
have questions regarding the accessibility of these faciiities, are requested to contact Susan or Marlene (847/470 -5 230)
promptly to allow the Village to make reasonable acconnrodations.
�,.,
I. Village President Dan Staackmann called the meeting to order at 7:00 p.m. After leading the
assemblage in the Pledge of Allegiance, he directed the Village Clerk to call the roll.
Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiM aria, Larry
Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth.
Ill. APPROVAL OF MINUTES
Regarding the Minutes of the March 28, 2011 Regular Meeting, Trustee DiMaria moved,
seconded by Trustee Toth, to accept the Minutes as presented. There was no discussion.
Motion passed unanimously via voice vote.
IV. SPECIAL REPORTS
Presentation of Farmers' Market Award to the Morton Grove Emergency Management Aoencv
a. Kristine Otte and Rosetta Metz of the Farmers' {Market, were present this evening to present a
plaque to John Hill, Director of the Village's Emergency Management Agency (EMA), in rec-
ognition of that group's service to the Farmers' Market. They were joined by Chamber of
Commerce President Christine Sullivan and Jacky Liston, Executive Director.
b. Ms. Otte said that the members of EMA are an "amazing group of volunteers," stating that
they had provided security, safety, electricity.. and a number of other things during the
Farmer's Market last year. She presented a plaque to John Hill, who accepted it on behalf
of all of the EMA members. Mr. Hill thanked the Chamber and the Farmers' Market for the
honor.
c. Mayor Staackmann commented that the EMA volunteers are always the first to step up to
help. He cited a case in point, a fatal car accident that had occurred a few weeks ago on
Lincoln Avenue. Despite the fact that the accident happened at 2:00 a.m., shortly thereafter,
EMA volunteers were on the scene to support and assist the Police Department. He said its
a tribute to this community to have volunteers of this caliber.
d. Ms. Otte said the first year of the Farmers' Market was fairly successful. This year, they're
increasing the number of vendors from 16 to more than 20. New items such as meats. olive
oils, and alpaca wool products will be sold. The Farmers' Market opens on June 4, but there
will be a "preview" Market on Saturday, May 7 (the day before Mother's Day). Market hours
this year are from 8 a.m. to 1 p.m. Volunteers are welcome; anyone interested should contact
the Chamber office. She thanked the Village for being a huge supporter of the Market.
V.
PUBLIC HEARINGS
NONE
T Muilopfi pi91it, D:9`t uardMa7g `
VI. RESIDENTS' COMMENTS (Agenda Items Only)
VII.
VIII.
IX.
NONE
PRESIDENT'S REPORT
Mayor Staackmann had two proclamations:
He proclaimed April 29, 2011 as "Arbor Day," noting that this holiday was first observed with
the planting of more than a million trees in Nebraska in 1872. He said that trees are not only a
renewable resource, they help increase property values, enhance the economic vitality of
business areas, and beautify the community. Mayor Staackmann urged all citizens to support
efforts to protect trees and woodlands and to support the Village's urban forestry program.
Mayor Staackmann then proclaimed April 22, 2011 as "Earth Day." He encouraged everyone
to be mindful of local, state, and national laws which protect the environment, and to join in
efforts to preserve the beauty and wonder of the lands, skies, and waters of the earth.
Clerk Kalogerakos announced that the Chamber of Commerce's annual golf outing would take
place on June 15, 2011, at Chevy Chase. Anyone interested in participating or in being a
sponsor should contact the Chamber office for more information.
A. Village Administrator
Mr. Wade introduced Mary Futrell of the North Shore
Senior Center
(NSSC) to
provide a
report concerning programs and activities at the Civic
Center.
a. Ms. Futrell said that it's almost a year to the day since the Village and NSSC entered into a
partnership to have the NSSC provide programs and activities to the Village's seniors. The
NSSC was warmly welcomed by Village officials, staff, and the seniors who participated in
the Programs. She said that, over the last year, the NSSC's first task was ensuring a smooth
transition. All clubs were continued; some have grown and new ones have been created.
The Monday Senior Club is being rejuvenated, it's open on Mondays between 9am and 1 pm.
b. The NSSC's second goal was to "get the word out," They redesigned the programs and
activities calendar and mailed it out to all seniors in Morton Grove age 65 and older, and to
people in Skokie, Niles, and Glenview as well. The new programs have been built on what
people enjoy, and they've retained certain presenters that people particularly like. They've
also added fitness and wellness classes, because those are one of the strengths of the NSSC.
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X. STAFF REPORTS (continued)
A. Village Administrator: (continued)
C, Ms. Futrell said NSSC bases all of its programming on enhancing "mind, body, and spirit."
They've added "Better Balance" and "Sit and Get Flt" classes. Line dancing is also proving
very popular. They've also added a number of Arts and Humanities classes. NSSC continues
to offer trips that seniors enjoy —trips to theaters and other regional destinations. There are
reciprocal benefits between the Northfield location of the North Shore Senior Center and the
Morton Grove location, so seniors can get membership discounts on trips whether they
originate in Morton Grove or Northfield. The NSSC is very interested in everyone's feedback.
d. There are now about 530 members, an increase from 465 in 2009 and 498 in 2010. 85% of
the members are from Morton Grove. Ms. Futrell added that NSSC also offers a number
of caregiver support programs, which is very beneficial to members of the "Sandwich
Generation" (people who are raising children while caring for elderly parents).
e. Ms. Futrell thanked and encouraged everyone to stop by and see everything that's happening
at the Senior Center.
2. Administrator Wade then introduced Village Engineer Chris Tomich, present this evening to
give the Board and the assemblage an update on the Metra Track Realignment protect.
Mr. Wade explained that, about 10 years a plan was developed which recognized the realign-
ment of the Matra train crossing as a great need, This was also reinforced at a public meeting
about four years ago. The Village sent plans to Matra for review proposing a realignment of
the train crossing. At present, it is a difficult angled crossing which the Village would like to
see be made more perpendicular. The Village would also like to realign the Lincoln /Ferris
intersection, as it, too, is angled and can be difficult to negotiate. Doing both would provide
better coordination of traffic flow. The third area of the plans is the beautification of the train
station area. Mr. Wade said the train station is an asset to Morton Grove, noting that about
1.000 commuters daily travel through the Village and view the train station area. Mr. Wade
said that Matra has reviewed the plans, and Mr. Tomich's presentation tonight will update the
Board on Metra's feedback.
a. Mr. Tomich showed a video of the train crossing taken during a morning rush hour last August.
He noted that the Village had purchased a parcel from the Woodlands for about 8250,000 for
the sole purpose of improving the intersection. There is a road there that the Fire Department
uses, Trustee Thill asked if the entrance to the road could be moved further to the east. so
that the "green space" wouldn't be broken up. Mr. Wade said it could be looked into, but
the Fire Department recognizes it as something they need to have. Mr. Tomich showed the
Village's proposed realignment plan showing the train crossing and the Lincoln Ferris
intersection at 90- degree angles. There is a railroad siding that would be impacted, as well
as the train platform. Matra responded with their own plan, which would see a slight realign-
ment of the tracks and slightly reduced, redistributed green space. The estimated cost of
this project is $2.5 million. Mr. Tomich said that a lot of work is still unscoped, however, so
$2.5 million is a very "basic" cost. Originally, about $1 million was planned to come from TIF
funds, with the balance coming from Metra, State and Federal resources. Recently the Village
received a Federal grant of $446,000 for the Illinois Transportation Enhancement Program.
These funds are meant to be used to enhance a roadway protect, so they can be used to buy
property, benches, fountains, etc. (not street lighting, though). Mr. Tomich said he was still
getting clarification on what would be considered "eligible" expenses.
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IX. STAFF REPORTS (continued)
A. Village Administrator (continued)
b. Thus the Village would need to come up with over $2 million for this project. Finance Director
Ryan Horne has projected that there would be about $2 million in the Lehigh - Ferris TIF in
about 2 -3 years. Metra has already told the Village they cannot pay for any of these im-
provements, and the likelihood of receiving State or Federal monies is slim.
c. The $2.5 million for this project is about equal to what the Village just spent on the infra-
structure, roadway improvements and traffic calming measures it just performed on Lincoln
and Ferris Avenues. While it would be difficult to compare the streetscape and the impact
on residents and businesses, the return on investment would essentially be the same.
Mr. Tomich said he wanted the Board to focus more on the qualitative value of the project.
The Board needs to decide if this project is valuable enough to spend money on. Mr. Tomich
said he personally believes that this project has merit, but wondered if the Board was
supportive of it and wanted the staff to proceed. Mayor Staackmann asked Mr. Tomich if
he was seeking a vote on the matter this evening. He felt it would be premature. Mr. Tomich
said he was just asking for discussion and feedback. He pointed out that TIF funding could
make this project possible. He said the next steps would be to refine the scope and the
costs; evaluate alternatives; and refine the financing. He wondered if the Board's desire
was to re- ratify the project or abandon it.
d. Mayor Staackmann said that the key element here is safety.. the safety of the train crossing
area. Four previous Village Boards have decided to go forward with this project. He urged his
fellow Board members to consider the safety factor. He didn't know of any recent accidents,
but recalled incidents of vehicles mistakenly turning onto the railroad tracks.
e. Trustee Marcus thanked Mr. Tomich and asked what it would cost the Village in time and
manpower to do the next steps. Mr. Tomich said it would be mostly staff time, but possibly the
Village's engineering consultant would need to be involved too. With staffs current workloads,
he said he would probably not be able to report back to the Board until late June.
f. Trustee Marcus also asked about putting traffic signals at Ferris and Lincoln. It was an
idea that had been previously discussed. He wondered if that cost had been factored in.
Mr. Tomich said that the changes that have already been made to that intersection will help
calm the traffic down. A traffic consultant has advised that current traffic volumes don't
support the installation of traffic signals, although that, of course, could change.
g. Trustee Marcus noted that Mr. Tomich had said that the Lehigh -Ferns TIF Fund would
have the needed $2 million in it within the next couple of years. He commented, for public
clarification, that TIF funds, by law, can only be used within the TIF itself, not in other parts
of the Village. He remarked that he would love to use some of that money on street improve-
ments in other parts of the town. Mr. Tomich concurred that TIF funds were limited in where
they could be used.
h. Trustee Thill asked the Chief Friel if the fire apparatus has had trouble making the turn at the
railroad crossing. Chief Friel said yes, under certain conditions and with certain vehicles. It
depends on the vehicle's turning radius, weather conditions, time of day, etc.
Trustee Thill thought
the original plan had Lincoln Avenue connecting
with Chestnut Street,
Mr. Tomich said that
wasn't the case. Trustee Thill
said that he's not
in favor of the crossing,
although he felt the video
was fairly convincing that
the crossing need
to be improved.
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STAFF REPORTS (continued)
A. Village Administrator (continued)
But Metra's plans are not as great of an improvement as what the Village had proposed, and
he wasn't sure the Village should spend that much money on it. He said he could remember
going to a public meeting about the Woodlands project when it was first being proposed,
and the traffic consultant opined that the Woodlands would not impact the traffic on Lincoln
Avenue. Now, there are multiple cars daily entering and leaving the Woodlands. and there is
an impact on Lincoln Avenue traffic. Trustee Thill felt the Village should discuss this with the
people who live in the area and take the opinion of "experts" with a grain of salt. He said that
his current opinion is to leave the crossing alone.
k. Trustee Toth asked when the $2.5 million was arrived at. Mr, Tomich said it predates 2009,
Trustee Toth said that the cost could ultimately go up. Mr. Wade said it could, or it could
go down, A number of contingencies were built into that original figure. That's one of the
difficulties of a large -scale engineering project. tViore detail will provide the Village better
clarification on the costs. Mr. Tomich added that anytime one works with Matra or the federal
government, it's complicated, because those entities are harder to communicate with and
slower to respond. He commented that Metra felt that the pricetag of $2.5 million was "in
the ballpark."
Trustee DiMaria said that he would love to add an element, such as a fountain or a square,
in the green space noted in the plan, and wondered if any provision for that was in place.
Mr. Tomich said that $250,000 of the $446,000 grant the Village received could be allocated
for something like a fountain, something that attracts people, Trustee DiMaria said he rides
the train every day, and all the train areas he sees are gorgeous. But those have been done
by the municipality, He said that Metra doesn't care what the area looks like— they'll never
spend money on "beautification." But it's important to the Village, especially with the new
Pequod's establishment and the new senior housing facility, Trustee DiMaria said the Lincoln -
Ferris TIF District is a highly successful TIF —a "perfect' TIF —and TIFs are created to reinvest
in their areas of the community.
M. Trustee
Gomberg asked
if there was a
Metra - imposed deadline to make a decision on this
project
Mr. Tomich said
the Village is
the lead agency and there is no deadline.
n. Trustee Thill asked about the driveway of The Landmark. Mir. Tomich said the Village would
need to discuss it with the Fire Department and The Landmark. Mr. Wade said that, initially,
the Village would perhaps soften the angle for fire apparatus to exit the Landmark, Because
the green space next to Landmark has been reduced, there might be an area close enough to
the building to build in fire safety. Trustee Thill said he was concerned about where the people
who live at the Landmark would exit onto Lincoln.
Trustee Marcus asked who owns the green area to the west. Mr. Wade said it's Metra
right -of -way, and they will likely use it for storage. He said that the Village has talked with
Metra about a number of options for that area including a bike path. Metra has said that if
they have to move that sideyard, it would be moved to north of Dempster, which would put
it in residential area. The Village has proposed south of Oakton, but Metra has said its best
operations would be to leave it as it is.
p. Mayor Staackmann said all the State and Federal dollars are drying up. He was glad that the
Dempster Street improvement project was already in progress because it probably wouldn't
happen if it had to first be tackled now. That's just the reality of the situation.
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B. Corporation Counsel:
STAFF REPORTS (continued)
Corporation Counsel Liston had no report.
X TRUSTEES' REPORTS
A. Trustee DiMaria:
Trustee DiMaria had no formal report, but congratulated Trustee Marcus, Thill, and Toth, and
the other winners of Tuesday's election. He also announced that construction of Culver's has
finally begun.
B. Trustee Gomberq:
Trustee Gomberg had no formal report, but repeated an item that he had brought up at the
last Board meeting, which is, in Springfield, there's currently a proposal to reduce the amount
of revenue - sharing monies distributed to local governments, including Morton Grove's. in the
amount of about $300,000,000. He explained that the State distributes several sources of
revenue to local governments. The Local Government Distributed Fund, which represents a
6% share of the personal and state income tax, was instituted in 1969 in exchange for
municipalities not establishing their own local income tax. That State also distributes motor
fuel tax revenues which used for local transportation projects. Local sales taxes are also
funneled through to the State and are then returned to the originating municipality. This issue
will be the subject of a special presentation at the next Village Board meeting on April 25.
Trustee Gomberg said that current estimates of the impact to Morton Grove are that its
revenues could be reduced by $500,000 or more. He encouraged everyone to contact their
State representatives and let them know what the impact the reduction of revenue would have
on Morton Grove,
C. Trustee Grear
Trustee Grear had no formal report, but thanked the Chamber and the Farmers' Market
committee for their presentation to EMA. He announced that the next meeting of the Morton
Grove Days committee is tomorrow night at 5:30 at Village Hall. Volunteers and donations
are needed! Anyone interested is invited to contact him directly or call Village Hall and leave
him a message.
Trustee Marcus:
Trustee Marcus had no formal report, but asked Trustee Gomberg what the number was of
the Bill he had referred to. Trustee Gomberg and Mayor Staackmann replied that ifs not a Bill
yet: it's part of a plan that's been presented. Trustee Marcus concurred with Trustee
Gomberg that residents should contact their State representatives, He said the Village's
"hands are tied" because of the actions of State legislators, He encouraged everyone to pick-
up the phone and find out where their State representatives stand on this issue.
X. TRUSTEES' REPORTS (continued;
D. Trustee Mtarcus. (continued)
2. Trustee Marcus also thanked the community for supporting him and his colleagues in the
recent election.
E. Trustee Thill:
Trustee Thill presented Resolution 11 -19, Authorizing the Execution of an Intergovern-
mental Agreement Between the Village of Morton Grove and the Local Government
Public Improvements Consortium for Sewer Lining Improvements.
He said that the Local Government Public improvements Consortium was established to
facilitate joint action and intergovernmental cooperation to jointly bid on, and to seek funding
and other resources to assist in public improvement projects, including the Sewer Lining
Program. Participating will help the Village lower its costs for projects of this type. The
Consortium is comprised of the Villages of Buffalo Grove, Glenview, Highland Park.,
Northbrook, Northfield, Morton Grove, Skokie, and Winnefka, and the Cities of Lake f=orest,
Park Ridge, and North Chicago.
Trustee Thill moved to approve Resolution 11 -19, seconded by Trustee Grear. Motion
passed: 6 ayes, 0 nays.
Tr. DiMariae Tr. Gomberg ave Tr. Grear ave
Tr. Marcus ave Tr. Thill ave Tr. Toth ave
2. Trustee Thill next presented Resolution 11 -20, Authorizing the Village Engineer to
Execute a Change Order to the Dempster Street Roadway Improvements Contract to
Extend Project Limits Between Forth Branch Chicago River and Central Avenue.
He explained that this resolution authorizes the Village Engineer to submit a change in plans
to the Illinois Department of Transportation to include additional work to remove and replace
deteriorated segments of curb and gutter, sidewalk and pavement base, mill and resurface
the asphalt pavement, and restore the abutting roadside areas between the bridge over
North Branch Chicago River and Central Avenue. The estimated cost of the additional
work is $40,000, although the final contract amount will be based on the actual quantity of
work performed,
Trustee Thill moved to approve Resolution 11 -20, seconded by Trustee Toth.
Trustee Toth asked if the Material Testing Services included go out and testing asphalt /
concrete currently in place. Mr. DeMonte said yes.
Trustee Marcus asked if the additional work would be done by A- Lamp.. and if it would be done
once the original project was completed. Mr. Tomich said that it would be A -Lamp, and the
work would be done concurrently with the existing project work,
Upon the vote, the motion passed: 6 ayes, 0 nays.
Tr. DiMaria ave Tr. Gomberg ave Tr. Grear ave
Tr. Marcus ave Tr. Thill ave Tr. Toth ave
a
E. Trustee Thill: (continued'
TRUSTEES' REPORTS (continued)
3. Trustee Thill asked residents to, at least once this season, cut their grass and leave the
clippings there. Doing so provides the lawn with valuable nutrients. He also asked residents
to use less chemicals on their lawns — chemicals are poisoning our lands and waters.
When thunderstorms hit during the summer, when the
ground
is hard
and dry, the water often
runs right into the sewers, which run right into the river.
That's
where
the chemicals end up.
The Natural Resource Commission announces that the Village does not currently have a tree
replacement program. If a resident wants a tree in front of their property, the Public Works
Department will plant it, if you pay for it. However, some places where trees are sold guaran-
tee the trees only if they're allowed to plant them. Another thing to consider is to plant a tree
as a memorial to a loved one. Residents would have to contact Public Works to select a tree
from the Village's list of approved trees. Trustee Thill pointed out that trees planted now are a
benefit to future generations.
F. Trustee Toth:
Trustee Toth had no report.
XI.
OTHER BUSINESS
NONE
XII. WARRANTS
Trustee Gomberg presented the Warrant Register for April 11, 2011 in the amount of
$157,509.62. He moved to accept the Warrants, seconded by Trustee Marcus.
Trustee Thill had several questions:
a. On page 1, he noted a payment of $550 for micro -paver enhancements and wondered what
that was for. Mr. Horne said that the Village Engineer maintains a "pavement inventory,"
otherwise known as a rating of the Village's streets. The $550 was for a renewable license
agreement for micropaving software enhancements. Mr. Tomich commented that the soft-
ware hasn't been utilized to its full extent yet; however, if the license were to lapse, it would
cost about five times what we currently pay to buy the software license again. Its a very labor -
intensive software to use.
b, Trustee Thill asked if the Village changed street lights to LED lights, would it save money?
Mr. Tomich said it would be about an 85% savings over the long -term, but it would require a
large up -front cost.
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XII. WARRANTS (continued)
There being no further discussion, Mayor Staackmann called for the vote, Upon the vote, the
motion passed: 6 ayes, 0 nays.
Tr. DlMaria aye Tr. Gomberg ave Tr. Grear ave
Tr. Marcus ave Tr. Thill ave Tr. Toth aye
X{11. RESIDENTS' COMMENTS
Tony Kovacs, 8302 Avalon. Mr. Kovacs congratulated the Board members who were
reelected. He had a question about the new municipal commuter parking lot. He said that
when he first heard of the Village's plan. he thought it was excelient. However, every time
he's driven past it, the lot seems mostly empty. He wondered how many spaces were rented,
Mr. Horne said that 40 people signed up for it, but only 17 have paid. Mr. Kovacs asked
what the Village planned to do to market this commuter parking lot better. Mr. Wade said
the Village staff was going to reevaluate it and report back to the Board in the near future.
XIV. ADJOURNMENT /EXECUTIVE SESSION
Trustee Thill moved to adjourn the Meeting. Trustee DiMaria seconded the motion. Motion
passed: 6 ayes, 0 nays.
Tr. DiMaria ave Tr. Gomberg aye Tr. Grear aye
Tr. Marcus ave Tr. Thill ave Tr. Toth ave
The meeting adjourned at 8:21 p.m.
PASSED this 25th day of April, 2011.
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
DiMaria
Gomberc
Grear
Marcus
Thili
Toth
APPROVED by me this 25th day of April, 2011,
Daniel J. Staackmann, Village President
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 26th day of April, 2011.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove, Cook County, Illinois
'1Wjnutesbf_Apffl11 204IMnaM�lAe�3i1i;`,
Mmules dy: Teresa COu9ar
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Legislative Surn mare
Ordinance 11 -12
GRANTING AN AMENDMENT TO THE SPECIAL USE PERMIT FOR THE PROPERTY LOCATED
AT 6101 CAPULINA,
MORTON GROVE, ILLINOIS FOR THE HE REPLACEMENT AND
INSTALLATION
OF ANTENNAS ON A CELLULAR PHONE TONER
Introduced:
April 25. 2011
Synopsis:
To grant an amendment to the special use permit for the property located at 6101 Capu[ina to
allow the replacement (6) and addition (3) of antennas to existing brackets on an existing
cellular tower at this location (Village Hall /Police Station site).
Purpose:
The Unified Development Code requires an amendment to the special use permit when minor
revisions of this nature are proposed to existing special uses.
Background:
1
1 in 1997, pursuant to Ordinance 97 -62, the Corporate Authorities approved a special use permit
fora cellular tower and antennas to be installed on the Village Nall /Police Station site at 61 o
i
Capufina. The applicant, AT & T (acting on behalf of SBC Tower Holdings), now returns with
this request. which consists of replacing six antennas and installing three additional antennas.
These changes are proposed to increase quality of service for cellular customers, and to
accommodate newer cellular technologies. Pursuant to the Unified Development Code, adopted
pursuant to Ordinance 67 -07, such minor changes can be approved without the need of going
Chrou Ih a full formal Plan Commission process, so long as the amendment has been approved by
the Village, Administrator, Corporation Counsel, Building Commissioner, and Plan Commission
Chairperson. All these officials have approved the proposed amendment. Approval of this
) ordinance will formally grant the amendment to the special use permit subject to certain
T conditions set forth in the Ordinance.
Programs, Departs
Building and Inspectional Services, Public Works Department, Community and Economic
or Groups Affected
Development Deportment
Fiscal Impact:
An ongoing financial benefit to the Village in conjunction with a tower lease on Village -owned
property.
I
Source of Funds:
N/A
Workload Impact:
This special use amendment was processed by the Building Commissioner, the Director of
Community Development and the Village Attorney pursuant to the normal course of business.
Admin Recommend:
Approval as presented.
Second Reading:
Required
Special Consider
Conditions of approval as previously mentioned.
or Requirements:
Respectfully submitted:��
Josa n F. 'gore- VillaReAdministrator
Prepared by:
John D.
Said, Community and Economic Development Director
Reviewed ny:
Teresa Iloffman List0u, Corporation CounS6
f
ORDINANCE 11 -12
AN ORDINANCE GRANTING AN AMENDMENT TO THE SPECIAL I!SE PERMIT
FOR THE PROPERTY LOCATED AT
6161 CAPULINA, MORTON GROVE, ILLINOIS
FOR THE REPLACEMENT OF SIX ANTENNAS AND INSTALLATION OF THREE NEW
ANTENNAS ON VILLAGE WATER TOWERS
WHEREAS, the Village of Morton Grove, located in Cook County, Illinois, is a Home Rule
unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, and as such can exercise any power and perform any function pertaining to its government
affairs, including but not limited to, the power to tax and incur debt; and
WHEREAS. in 1997, pursuant to Ordinance 97 -62, a special use permit allowing for the
installation and maintenance of a cellular tower with antennas on the Village's property at 6101
Capuiina was approved by the Village Board; and
WHEREAS. the applicant, AT & T, pursuant to Plan Commission Case PCI 1 -030 has made
proper application to the Village of Morton Grove for a minor amendment to the special use permit
previously granted to allow 'for replacement of six antennas and installation of three additional
antennas to accommodate new technology; and
WHEREAS, pursuant to Ordinance 07 -07 the Village adopted a Unified Development Code
which set forth an abbreviated procedure for minor revisions to special use permits which allows for
the granting of such minor amendments without a fonnai grant process upon the approval of the
Village Administrator, Corporation Counsel, Building Commissioner and Plan Commission
Chairperson; and
WHEREAS, the Village Administrator, Corporation Counsel, Building Commissioner and
Plan Commission Chairperson have approved the proposed amendment and have found such
amendment with certain conditions as set forth in this ordinance, meets the standard for the
abbreviated process described above; and
WHEREAS, the property is zoned in the R -2 "Single Family Residence" District pursuant to
the provisions of the Village of Morton Grove Unified Development Code; and
WHEREAS, pursuant to the provisions of the Village of Morton Grove Unified
Development Code, the Corporate Authorities have determined the proposed amendment to the
special use shall be approved subject to conditions and restrictions as set forth herein.
NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Ordinance, as though fully set forth herein, thereby making the findings as
hereinabove set forth.
SECTION 2: AT Fx T is hereby granted an amendment to the special use permit previously
granted pursuant to Ordinance 97 -62 to allow for the replacement of six antennas and installation of
three additional antennas, subject to the following conditions and restrictions:
The applicant must adhere to the existing lease agreement with the Village for this project,
or complete a revised lease agreement with the Village which authorizes this project, prior to
submittal of a building permit application.
2. The installation be completed according to the site plans dated November 26, 2010.
3. The final engineering plans, if necessary, be signed and sealed by an Illinois licensed
engineer and manufacturer specifications be submitted at the time of the building permit
application.
4. The equipment shall be a color consistent with the existing tower and brackets.
5. All proposed wire and /or service connections between the tower and the equipment in the
structures at ground level be installed and buried below ground in such a manner as to avoid
existing sidewalks, driveways or other existing at -grade improvements.
8. If airy of these foregoing conditions and restrictions of this special use permit amendment
are not fully performed and complied with, after thirty (30) days written notice to the owner.
occupant or lessee of the property during which time said fail ure is not corrected and no
request for a hearing having been received, then the Corporate Authorities of the Village of
Morton Grove may forthwith terminate this special use permit, which shall then have no
further force and effect.
SECTION 3: The Village Clerk is hereby authorized and directed to amend all pertinent
records of the Village of Morton Grove to show and designate the special use permit as amended
hereunder.
SECTION 4: The Applicant /Owner shall comply with all applicable requirements of the
Village of Morton Grove Ordinances and Codes.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form according to law.
PASSED this 9 °1' day of May 2011.
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
DiMaria
Gomberg
Grcar
Marcus
Thill
Toth
APPROVED by me this 9 "' day of May 2011.
Daniel .1. Staackmann, Village °resident
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office this
10 "' day ofMay 201 1 .
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
Viilacre of Morton Grove
Demininent of Buildings
6101 Capuiina, Morton Grove, IL 60053
....� Phone: 847( 470 -5214 Fax: 847/ 663 -6185
Al' information below must be filled in prior to submission (Please Print):
Dare Filed: pZ
i•fl C_FkI '-
Pro'cceAdaresa: �iO� rf'r f§'tlE}J.Gt� _Unit#
Block. Tax index
Subdivision: Ir 7�jEn)IU rj �ji t'.
Cbf� €e Use Only
Permit r#:
Date issued,
Value (if Work:? b-hF t''4.,r r''L7__
Project I)escription: 3 uP-7p,J L 7' ,0 6
fix. a„1�JgJA3 ,
(Please Circle One)
Single Family Multi - Family Industrial Commercial Other
Residential Residential Nonresidential 0,lther
01- New Cone. 18- New Connrur,uun 22- Nm Conq 2C- New Coon 24- New Const. 26- Fire Ala=
01- Addition 18- Addiuon 22- ;Addition 2O.. Addition 25- Remodeling 2 ?- Fire Suppression
02- Remodeing 19- Remodeling 23- Remodeling 21- Remoddutg 26- Storage Tanks
LTLD6TOR61STERMI I MTLICATI0NSJ9n6ding Permit Appitcatioreac
Rt !guirements for Residential:
Required 3abaeissiorev- This application must be accompanied by the following.
,. Plat of Survey (3)
o Plot Plan (3)
o Construction Plans (3 sets)
Required dluiravatc- Before a Permit is granted, approval is required far the foliolvou:
u Building
o Electrical
c• Plumbing
_, Public Worics
C, Engineering
Re4adrerllnsancfions • When this permit is approved, the following inspections will be made,
The applicant is required to request these inspections at least (24) twenty four hours in advance, and their
Authorized agent must be present.
rr Footings Rough Framing, Electrical, Plumbing
Foundation Drain Tile Insulation
Sewer Garage Floor
a Water Service Driveway
C) Grade Elevations Final Building, Electrical, Plumbing, Mechanical
Final Engineering (FtF➢ —MSD)
Requirements for Mu4kUamily:
Reaafred.SabraErrborzs — This application must be accompanied by the following:
o Plat of Survey (5)
o Plot Plan (5)
o Construction Plans (5 set,)
Required Aytirovats— Before a Permit is granted, approval is required for the following:
* Building
o Electrical
n Plumbing
a Hiss tb
c Public Works
o Appearance
C, Community Development
Engineering
o Sanitary District Permit
o Police — Crime Prev,
Fire Prev.
Araearauee Cade— Any deviations from the issued APPEARANCE CERTIFICATE must be approved by the Appearance
Commission. This includes changes in material, sryta, design, and color.
Required iersnectiont— When this permit is approved, €lie following inspections will be made. The applicant is required to
request these inspections a[ least (24) oventy four hoots in advance, and their authorized agent must oe present
o Footings Landscaping /Appearance
o Foundation Drain Tile Final building, Electrical, Plumbing
Grade Elevations Final Fire Prevention
O Sewer EICvataf.
Wale. Service Final rngineering (RFI — MSD)
Rough Framing, Electrical, Plumbing Final Electrical, Plumbing, Mechanical, Fire Prev. (Each Unit)
Electric Service
C' Insulation Certificate of Occupancy (Each Unit)
o Garage Floor Finalize Permit
Concrete Pre -Pour
Parking Lot
Requirements for Commercial I Industrial r Other Nonresidential:
Required Submission— This application must be accompanied by the Following:
c Plot of Survey (5;
Plot Plan (5)
.. Construction Plans (5 sets)
RgIluired Approvals — Before a °ertnh is granted, approval is required for the following:
oa Building
Electrical
Plumbing
C" Health
o Prthlic Works
Appearance
o Community Development
C' Engineering
o Sanitary District Pcmut
Police — Crime Prev.
Fire Prev.
Appearance Code — Any deviations from the issued APPEARANCE CERTIFICATE must be approved by the Appearance
Commission. This includes changes in material, style, design, and color.
Required fnspcerianss When this permit is approved, the following inspections will be made. The applicant is required to request
these inspections at least (24) twenty tour hours in advance, and their authorized agent must be present.
c Footings. Landscaping /Appearance
cj Foundation Drain Tile Final Building, Electrical. Plumbing
c Grade Elevations Final Fire Prevention
Sewer Elevator
Water Service Final Engineering (RFI — M SD)
o Rough Framing, Electrical, Plumbing Final Electrical, Plumbing, IIVAC, Fire Pre. (Each unit)
o IIvAC Certificate Of Occupancy (Each Unit)
Electric Service Finalize Permit
Insulation
cr Garage Floor Concrete Pre -Pour
o Parking Lot
Ether. fire Sprinkiers Fire. Alarm Sts1 rms Stera aTank.v
Required Approvals- Before a permit is granted, approval is required for the following; Public Works, Electrical, Fire Prevention
Schedule Inspections-The applicant is required to schedule Fire Prevention Bureau inspections at least 4R, hours in advance, and
their authorized agent must be present. Inspections may be scheduled by calling the FPB at 847.470 -5226.
PROCEIBURAL CONTROL
The Procedural Control regulation establishes a 14 calendar day review period for departments and commissions to submit
comments or approvals. The review period begins upon written nolif ication to departments that a valid building permit
application has been received. Time extensions may be tented to accommodate review by full commissions and to
departments due to extenuating circumstances. Time extensions may also be granted if applicant has failed to provide
requested documents.
3.U.P,J.E.
Arrangement, shat] be made for adequate protection against interference with underground utilities by calling J.U.L.i.E.
1 -90O -892 -0123 and MORTON GROVE PUBLIC WORKS 847/ 470 -5235 AT LEAST 49 HOURS BEFORE
EXCA VATING OR DIGGING.
7:ARLDGJFORMS�PERMIT APN ]CATIONSWuildinp Permit Appheation.doc
REQUIRED FEES
When this permit is granted, the following fees must be paid, The amount of the fees will be calculated based on the
plans submitted.
BUILDING..... ....................._......... ..............,..........__....
_........... $
STRUCTURAL ENGINEERING ............... _...._. _ ................
_..........._ .$
ELECTRICAL....... ................ ........................ ....._.........................
S
PLUMBING............. .... ... ........................... _........ _...........
_........, $
ELEVATOR......................... ............
CERTIFICATE OFOCCUPANCY_.. ... .,, ...... ... ...............................
S;
WATER FOR CONSTRUCTION.....__ ............... .............................__
g
STREET/ CURB OPENING .......................... ...............................
S
PARKWAY OPENING / PAVING ......................... .. .............................
6
WATER MAIN TAP .....................................
._......... $
SANITARY SEWERTAP..._ ............................ __.............................
S
STORis lSEWER TAP .... ...... ._ ......................... ................._._...........
$
WATER METER .._ .......... ........ .......... _ ............. _.
.......... ..........,.......
$
STREETOPENINGDEPGSITREFUNDABLE ...... . ............ .............._.....
$
SIDEWALK DEPOSIT KEFUNDARLE..__,......_
.. .............___...............
SUBTOTAL — CIVIL. ENGINEERING FEE ...... ......................
$.
SUBTOTAL — WATER FUND FEES.. . . I . ...
$
SUBTOTAL — FIRE PREVENTION FEES.. . ........ _ .. _.........
_
_.............. 5
SUBTOTAL — BUILDING FEES ...................._.... ........_......................
$
TOTAL FEES ......................... .............. .
The undersigned hereby makes application For a permit to erect a building / structure, etc.
In the Village Of Morton Grove and in accordance with the ordinances of the Village of Morton Grove
And in accordance with the plans and specifications herewith submitted and flied in consideration
Of the issuance of this permit, and other good and valuable considerations the receipt of which is hereby acknowiedged, iv /t
do hcrebp agree and covenant to forever hold harmless the Village of Monsm Grove,
Its agents and employees, and to save them from all costs, claims, suits, demands, and actions arising
From or through or because of or in any way connected with any work periormed or being done in tin« cscavaiion,
construction, huilding, or finishing of the premises for which this permit is issued.
General Contractor:
Date:;i �fi`l In owner:
Date: _I_ /_ Building Commissioner:
1-V13LDGFORMS`i'ttRM IT A YPLICATIONS'.Budding PMW Appisutimi doe
Table 1: Exisiur;; Antenna Confiyzration
Tabie 2: Proposed Antenna Coafleuration
I El..(rt) QTY!! ANTENNAS MOUNT OORX(ho OAMUFP
6 ! Css XDUOS -80 -R (12)11/4
975 PlatPormw /Handrails AT&TIMobility
12 Ericsson KRY l l2 76/1 3/II
Proposed Boar to be installed inside rnanopofe
The subject tower and foundation are adequate
to support the above stated loads in conformance
with speeined requirements. 3
EXPIRES
tkt tdC II LiA NOV tut
LICENSED _
® STRUCTURAL a
•• ENGINEER
I hereby eerdfv that this engineering document was prepared by me
o; under my direct personal Supervision and that I am a duly licensed
Professional Engineer under the laws of the State of Illinois.
'The existing and proposed foods of Table .I and Table 2 are compared to the tower' s current design capadty, or previous analysis.
'The design wind criteria are compared to the current code requirements,
'The tower should be re- evaluated as future loads are added or if actual loads are found different from those mentioned in the above tables.
400 fidency Forest Drive • Cary, NC 27518 • 919.468.0112 Office • 919,466,5414 Fax ° www.amep,,antower.com
QTY
CC3 iX�
ARRMZ
98.5
� lei I
Pla'd'o;mxd®� tdraIls
.0 ��
Village o Moron
1
20' Omni
(1) 7/8
Grove, l
9
Andrew TMJ BX- 6517 -R2M
71.0
Uw Profile Piatfprm
3
AndrewETW200VSi2i1B
(18)7/8
T- Mobile
J
3 I
Andrew ETW190VS12LIB
47.5
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Side Arm
(1)7/8
Village of Morton
Grove- iL
Tabie 2: Proposed Antenna Coafleuration
I El..(rt) QTY!! ANTENNAS MOUNT OORX(ho OAMUFP
6 ! Css XDUOS -80 -R (12)11/4
975 PlatPormw /Handrails AT&TIMobility
12 Ericsson KRY l l2 76/1 3/II
Proposed Boar to be installed inside rnanopofe
The subject tower and foundation are adequate
to support the above stated loads in conformance
with speeined requirements. 3
EXPIRES
tkt tdC II LiA NOV tut
LICENSED _
® STRUCTURAL a
•• ENGINEER
I hereby eerdfv that this engineering document was prepared by me
o; under my direct personal Supervision and that I am a duly licensed
Professional Engineer under the laws of the State of Illinois.
'The existing and proposed foods of Table .I and Table 2 are compared to the tower' s current design capadty, or previous analysis.
'The design wind criteria are compared to the current code requirements,
'The tower should be re- evaluated as future loads are added or if actual loads are found different from those mentioned in the above tables.
400 fidency Forest Drive • Cary, NC 27518 • 919.468.0112 Office • 919,466,5414 Fax ° www.amep,,antower.com
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Legislative Summary
Resolution 11 -18 —
AUTHORIZING EXTENDING THE VILLAGE'S MEMBERSHIP IN THE
INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE
Introduced:
j April 25, 2011
Synopsis:
i
I This resolution will authorize the continued membership in the
Intergovernmental Personnel Benefit Cooperative (IPBC) to,- a three year period
beginning July 1, 2011.
1
Purpose:
To continue providing cost effective health and life insurance benefits to Village
employees and retirees.
Background:
I The volatile health insurance market led local governmental entitles to enter into
an IPBC to administer health and Life benefit proorams. The Village closely
examined the cooperative and private market offerings in March 2011 with the
assistance of an independent consultant. It has been determined IPBC is an
appropriate means of providing these benefits to Village employees and retirees.
Currently there are 61 participating Local communities in the cooperative.
Supplemental information is attached.
Programs, Departments
Administration and Finance Departments
or Groups Affected
Fiscal Impact:
The Village anticipates a continuation of stable future rate increases through
members in the IPBC by RATES = FUNDING = BUDGET.
Source of Funds:
1 Budgeted expense for 2011
i
Workload Impact:
� The Finance Department will implement and oversee this contract as part of its
normal workload.
Administrator,
I
Approval as presented
Recommendation:
First Reading:
j Not required
Special Considerations or None
Requirements:
Respectfully submitted:'; ,ri rs
Iosepii F Wrrade, Viliage Administrator
Cp
Reviewed b Y
Prepared by:_
Teresa Hdffmaii Liston, Corporation Counsel Ryan Horne, Finance Director
AUTHORIZING EXTENDING MEMBERSHIP IN THE
INTERGOVERNMENTAL, PERSONNEL BENEFIT COOPERATIVE
WHEREAS, the Village of Motion Grove (Village), located in Cook County, Illinois, is a
home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the
State of Illinois, can exercise any power and perform any function pertaining to its government
affairs, including but not limited to the Power to tax and incur debt; and
WHEREAS, the "Intergovernmental Cooperation Act, "5 ILLS 220/1 et.seq. authorizes
units of local government to exercise any power or powers, privileges or authority, which may be
exercised by a unit of local government individually, to be exercised and enjoyed jointly with
any other unit of focal government in the State: and
WHEREAS, units of local government within Illinois including the Village of Morton
Grove have found it increasingly expensive to provide health and life insurance benefits to their
employees and retirees; and
WHEREAS, this municipal corporation is a Member of the Intergovermnental Personnel
Benefit Cooperative, ("IPBC "), which is an intergovernmental entity providing employee
benefits to the employees and retirees of this municipality; and
WHEREAS, through its membership in the IPBC, this municipal corporation gains the
ability to achieve economies of scale in the administration of the benefit claims of its requisite
Members and the other benefits of membership provided for in the Contract and By -Laws of that
Cooperative; and
WHEREAS, the Contract and By -Laws of the IPBC provide that the IPBC shall operate
in three (3) year cycles with the governing board of each Member, including the governing board
of municipal corporation Members, being required to pass an ordinance or resolution agreeing to
continue as a Member for the new three -year cycle; and
WHEREAS, failure to pass a timely ordinance or resolution agreaing to continue as a
Member, at least sixty (60) days before the commencement date of a new three -year cycle shall
constitute a withdrawal from the Cooperative; and
WHEREAS, the next three -year cycle of the Cooperative commences on July 1, 2011;
and
WHEREAS, the Mayor and Village Board of the Village of Morton Grove have
determined it is in the best interest of the Village to continue as a Member of the Cooperative for
the three -year cycle commencing on July 1, 201 I, provided that an adequate number of other
Members of the Cooperative, as is set forth within the Contract and By -Laws document, also
agree to continue as Members for the next three -year cycle: and
NOW5 THEREFORE, DE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY,
ILLINOIS AS FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the forgoing WHEREAS
clauses into this Resolution as though fully set forth therein making the findings as hereinabove
set forth.
SECTION 2: This municipal corporation shall continue as a member of the
Intergovernmental Personnel Benefits Cooperative for an additional three -year (3) period
commencing on July 1, 2011 and extending though June _3012014.
SECTION 3: The obligation of this municipal corporation to be a Member of the
Intergovernmental Personnel Benefits Cooperative shall obligate this municipal corporation to
make financial contributions to the Intergovernmental Personnel Benefits Cooperative only to
the extent required from time -to -time by the Contract and By -Laws of the IPBC and authorized
therewith by the Board of Directors or the Executive Committee.
SECTION 4: That this Resolution shall be in full force and effect upon its passage and
approval.
,PASSED THIS 25`r DAY OF APRIL 201 1
Trustee DiMaria
Trustee Gomberg
Trustee Grear
Trustee Marcus
Trustee Thill
Trustee Toth
APPROVED BY ME THIS 25`x' DAY OF APRIL 2011
Daniel I. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 26'h DAY OF APRIL 2011
Susan Lattanzi, Deputy Village Clerk
Village of Morton Grove
Cook County, Illinois
INTERGOVERNMENTAL PERSONNEL BENEFIT COOPERATIVE
NIU Center for Governmental Studies, 1120 E. Diehl Road,
AN INTERGOVERNMENTAL SELF - INSURED Naperville, Illinois 60563
HEALTH BENEFIT PROGRAM
Fact Sheet
Inception: 1979, per the IIlinois Intergovernmental Cooperation Act
Members: 61 public sector entities as of March 1, 2011
Governance: Member communities designate representation to the Board of Delegates, then
governed by Chair, Vice Chair, and Treasurer are officers selected from Membership
Employees Covered: Life Insurance: 9, 074
PPO: 5,975
HMO: 3.531
Dental 4.03 9
Insurance Providers:
BlueCross
Blue Shield
(PPO/ HMO (Blue Advantage and HMO Illinois))
United
Healthcare
(PPO /EPO)
CIGNA (PPO)
MetLife (Dental)
Reliance Standard (Life /AD & D)
2010 -2011 Expenditures: `;137,635,666 (estimated)
2010 -2021 Deserves: $21,340,597 (restricted)*
523,944,626 (unrestricted)'`
*Per IPBC Audit Yew- End 6/30/10
rabic (IPBC)
The Intergover primal Personnel Benefit Cooperative
(IPBC] is an entity created under Illinois state laws, which
allows municipal groups to band together for the purposes
of nsurance. The IPBC was established in 1979 and
cunrentlyincludes 61 municipalities or municipal entities an
Purpose
I'he purpose of the IPBC is to provide economies of scale
and risk pooling that will allow members more financial
stability than offered by the commercial insurance market in
i fzrdey nan,Tarent environment. The members retain the right
within the IPBC to create and change their PPO plan
lesign, which is often required due to the name of
oargained contracts. 112embers also operate as part of a
arger Board of Directors to control the fahances within the
-lool.
Members
�ong -term commitiment bv:nembers to die philosophy of
isk pooling has been instrumental in the success of the
PBC. Many members have beer: part of the organization for
more than wo decades.
"The Streamwood Village Board has established a formal
budgetary policy encouraging intergovernmental
cooperation in order to improve services and control
costs. The IPBC offers group purchasing power that the
Village would not have on Men- own. The IPBC Board has
worked hard to develop creative products and flexible plan
designs that are both cost - effective and nee£ the needs of
our employees. "
—Dave Richardson,
Finance Director, Village of StrearMWOOd
'or more information please contact Erin N. Duffy
630 - 235 -4439, erin_duffy @ajg.com)
Products
The IPBC offers self insured PPO, FTMO, and Dental
programs. Upon entering the IPBC, each community will
have access to a Life, AD & D benefit as we]] as a multitude
of other products (vision, property and casualty, long -cent
care, retirement, etc.). Tic PPO program allows members
authoriur over plan design, but provides a unique poohng of
risk among all members for undroduai claims between .
S30,000 and 8125,000. Claims over 5125,000 are fully
reinsured. Therefore, members are responsible for claims
under $30,000 and the redistributed claims cost for claims
between $30,000 and S, 25,000. This allows for increased
budgetability and stability from year to year
The 1 LMO product is also self - insured through a special
arrangement Members pan for fixed costs of capitation
(mondah stipend paid to primary care phviecian) for hosixt,
it
and Rx charges. There are several different choices of plan
designs with different levels of office visit and prescription
drug co -pays. All members pay the same rates based on plan
design offerings.
The Dental program is self- insured, and each member has
complete flexibility over plan design. Several different
netsarorR options arc available to unembers through the
IPBC's vendors.
Business Fl rtners
Ance] Giink (Attorney)
Simch !auditing;
Lauterbach & Amen ('accounting)
NIUjCGS Recordkeepingj
Galiaahet Benefit Services (Benefits Consulting)'
Executive Committee
Bob lrialkowski 0ecrfictd : Gsrlonan
Patrick Seger (Hoffman Fstates): Vice Chair
David Richardson (Streamwood): Treasurer
K214r Amide; F=inance & Operations
Lisa 'app (Carpentenville), Membership
IPBC Membership
SCDCFSP Benefit Pool
lndiv d aaI Members
5
Burr Ridge. (3 /l /1985)
*
Barrington (71'1/1979)
0
Clarendon Hills (9/1/1984)
Bloomingdale (7 /1!1984)
5
Darien (9/l/1994)
®
Carol Stream(10 /1/1983)
Willowbrook (9/l/1984)
12
Carpentersvilie(1 /1/2007)
E
Woodridge, (9/J/1984)
*
Central Lake County IAWA (6/I/1997)
*
Collinsville (6/1/2004)
Deerfield (5/1/2003)
SWAHM Benefit Pool
*
DeKalb (1/1/2008)
0
Crest Hill (8/1/2010)
®
Des Plaines (6/l/2003)
W
Glen Ellyn (1/1/2009)
0,
Evanston (12/1/2009)
2
homer Glen (I/1/2009)
S
Forest Preserve District of DuPage County
Lemont (7/1/1992)
(111/2004)
Lockport 7/1/2008)
13
Franklin Part( (I1 /1/2003)
Mokena (7 /1/1992)
Glenview (7/11'1979)
M
New Lenox (7/1/1992)
*
Hanover Park (5 /1/1981)
B
Plainfield (7/111992)
Highland Park (1/1/2008)
M
Shorewood (7/1/1992)
*
Hinsdale (6 /1/1997)
11
Hoffinan Estates (1 /1 /2005)
Fp GNIC Berref`st Pooi
*
Homewood (1/1/2005)
Countiysrde (8/1/1933)
*
NW Suburban JAWA (1 /1 /2000)
Indian Ht a Park(8 /1/198.^;)
*
Libertyville (5 /1/2006)
Lavranae Park (8 /1/1983)
*
Morton Grove (1/1/2007)
ti
i erside (9/1/1984)
*
Mount Prospect (4/1/1998)
Northbrook (5/1/2003)
NIHII
Benefit Pool
Oswego (7/1/2010)
8
North Riverside (10/1/2009)
11
Rolling Meadows (7 /1/1979)
K
Rock Falls (1/1/2010)
*
Streamwood (7/111979)
0
Cary (3!1/2010)
*
West Chicago (10/t/1997)
0
SEECOM (1/1/2011)
*
Westmont (7/1/1979)
0
Gilberts (4 /1/2011)
Wheaton (4 /1/2003)
0
Bensenville (6 /I /20;1)
*
Wheeling (7/1/1979)
*
Wood Dale (7/1/1981)
E9ttCCM 'Benefit Pool
*
Crete (11 /1,2010)
Beecher (11/1/2010)
Peotone 01/11,2010,
Monee (I 1 / 112010)
Steger (I I /1/2010)
Crete Township (Ill; /2010)
A note from the Chairman
Bob Fialkowski, Finance Director, Village of Deerfield
I believe the most important benefit of joining the pool is the future flexibility provided in
designing a health benefits program within the budget set forth by the Village each year and access to
innovative strategies to deal with the continued provision of these benefits to our employees. There
have been quite a number of articles recently in the local and national press concerning the widespread
expert opinion of 15% annual increases in employer- provided health insurance into the future and the
unknown effect of the recent major changes to come due to the Federal health insurance bill. To deal
with these types of increases and rapid changes, we need to be able to offer a menu of alternatives
designed to share a greater responsibility for choosing and managing cost - effective health care with
the employees. With 175 lives, we are not big enough on our own to offer a cafeteria of options to
effect this transfer of decision - making. But as part of a pool of like - minded and similarly situated
municipalities, membership in the IPBC will enable us to share and pool, with a larger number of
covered employees, alternatives such as high - deductible plans or healthcare reimbursement
arrangements. It also gives us access to consultants who can evaluate our individual circumstances
along with the pool as an entity and offer cost effective programs to deal with the rising cost of these
benefits."
This document briefly highlights the history of the Intergovernmental Personnel Benefit Cooperative
(IPBC). This information is proprietary and may be shared with your Boards.
Le2islafive Summary
Resolution 11 -21 —
OPPOSING REDUCTION OF LOCAL GOVERNMENT DISTRIBUTIVE FINDS —
Introduced: April 25, 2011
Synopsis: This resolution provides a record of objection of the Village of Morton
Grove to consideration by the State of Illinois to reduce or eliminate Local
Government Distributive Funds as a means of addressing the State's
budgetary condition.
Purpose: This resolution recognizes the loss of distributive fund revenue such as the
municipal portion of State income tax collection will have detrimental impact
on Village taxes and /or services.
Background: Various State Legislators are considering reducing or eliminating local
government revenues, such as income tax, which are collected by the State,
but passed through to municipalities. Reductions on loss of such revenue
would have asevere financial impact on the Village of Morton Grove.
Programs, Departments The entire Village of Morton Grove including its employees and residents
or Groups Affected
Fiscal Impact: Reduction of S530,000 to $1.76 million depending on the severity of the
reduction.
Source of Funds: Village of Morton Grove Adopted Budget
Workload Impact: � The Finance and Administration Departments as part of their normal
workday.
Administrator Approval as presented.
Recommendation:
First Reading: N/A
Special Considerations or None
Requirements:
Respeculd1y submitted:
.1066pn F- Wade illage Administrator
f f 1
r r
Reviewed by % Reviewed by: ' x �-
Ryan H ne, Fina e erector /Treasurer Teresa Hoffmq(. L611, Corporation Counsel
OPPOSING REDUCTION OF LOCAL GOVERNNIENT DISTRIBUTIVE FUNDS
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is ahome.
rule unit of government under the provisions of Article 7 of The 1970 Constitution of the State of
Illinois, can exercise any power and perform any function pertaining to its government affairs,
including but not limited to the power to tax, purchase, and incur debt; and
WHEREAS, the Village ofMorton Grove and other Illinois municipalities have experienced a
tremendous decline in revenues as a result of the (meat recession; and
WHEREAS, municipalities, such as the Village of Morton Grove, have significantly reduced or
eliminated numerous municipal services, cancelled or deferred repairs to deteriorating infrastructure,
slashed personnel, and incorporated innovative best practices to make operations more efficient while
using fewer fiscal resources; and
WHEREAS, the State distributes several sources of revenue to Local governments including a
portion of State Income ;'axes, and Motor Fuel Tax revenues which are used for local transportation
uses and local sales taxes, which are collected by the State and returned to the originating municipality -
and
WHEREAS, the Village of Morton Grove received $1,766,942 in fiscal year 2010 as its share
of the Local Government Distributive Fund; and
WHEREAS, a reduction in the amount allocated to the Local Government Distributive Fund
from ten percent (10 %) to seven percent (7 %) of State income tax would reduce the Village's share by
$530,083; and
WHEREAS, there is a proposal among some State Legislators to reduce or terminate this
revenue source for municipalities; and
WHEREAS. this proposed withholding of municipal revenue could range between $530,000
and $1.76 million depending on the severity of the reduction; and
WHEREAS, in 'fiscal year 2010 the Village received Local list Tax of $301687, Motor Fuel
Tax of $570,069, Telecommunications Tax of S 1.012,280, Home Rule Sales Tax of $2.211,160. and
Sales Tax of $3,365,363 for a total amount of $7,462,559; and
WHEREAS, local taxpayers deserve to have these tax dollars returned to their communities of
origin to pay for local connuunity employees to provide local community services and to not see local
tax increases; and
WHEREAS, it is foreseeable if faced with further financial difficulty, the State may restrict or
eliminate the Village's share of State income tax of 51,766,942 and the other tares of 57,467,559 for a
total at risk revenue of 59,229,501.
NOW, THERFORE, BE FT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Resolution as though fully set forth therein thereby making the findings as
hereinabove set forth.
SECTION 2: The Village of Morton Grove strongly opposes any reduction of the Local
Government Distributive Fund due it and strongly suggests the ten percent be kept whole. and further
requests every Senator and Representative reject this diminution of desperately needed municipal
revenue.
SECTION 3: 'file Village of Morton Grove will be financially impacted by between 5530,000
and $1.76 million depending on the severity of the reduction which will force the Village Board to
make additional budget cuts, reduce personnel, and thusly reduce services.
SECTION 4: The Village Administrator and /or his designee is hereby directed to forward
copies of this resolution to Governor Quinn, the legislative leaders of both chambers of the Illinois
General Assembly as well as those Senators and Representative directly representing the Village of
Morton Grove.
SECTIO }fir 5: This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS 25 °i DAY OF` APRIL 201I
Trustee
Trustee
I rustee
Trustee
Trustee
Trustee
DiMaria
Gombem
Grear
Marcus
Thill
Toth
APPROVED BY ME THIS 2511' DAY OF APRIL 2011
ATTESTED and FILED in my office
This 26 °i DAY OF APRIL 2011
Susan Lattanzi, Deputy Village Clerk
Village of Morton Grove
Cool: County, Illinois
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
Legislative Summary
Ordinance 11-13
APPROVING UPDATES TO THE PERSONNEL POLICV ;MANUAL
OF THE VILLAGE OF MORTON GROVE
Introduction:
Synopsis:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact
Source of Funds:
Workload Impact:
Admin Recommendation:
Second Reading:
Special Considerations or
Requirements:
April 25, 2011
This ordinance approves updates made to the Personnel Policy Manual.
The Personnel Policy Manual serves as the written directive for policies and
procedures that guide administrative actions relative to personnel activities and
transactions. Its purpose is to provide personnel with daily guidelines and
procedures and maintain a document that is in compliance with federal and state
laws and reaulations. This updated poiiey has been reviewed by Village staff to
ensure its relevance and effectiveness.
Village policies are periodically updated to address present day trends and
considerations. The last reported update to this manual was in November 2010.
This updates the document as referenced in the memorandum attached to the
ordinance as exhibit "A ".
All Village Departments
N/A
N/A
Administration Department
Approval as presented
May 9, 2011
None
Submitted by !" v l` Prepared b`'
,loscOn Village Administrator Teresa rroffinan Li1
Z --.._.
n Counsel
ORDINANCE 11 -13
APPROVING UPDATES OF THE PERSONNEL, POLICY MANUAL
OF THE VILLAGE, OF MORTON GROVE
WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois.. is a
home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, can exercise any power and perform any function pertaining to its government affairs,
including but not limited to the power to tax and incur debt; and
WHEREAS, the Village is continually in the process of reviewing and as necessary, updating
existing municipal documents; and
WHEREAS, the Village's Personnel Policy Manual establishes normal policies and procedures
which serve as a guide to administrative actions concerinno various personnel activities and
transactions: and
WHEREAS, the Personnel Policy Manual is constantly reviewed and updated, the last update
being in December 2010; and
WHEREAS, at the request of tine Village Board of Trustees, Village Staff has undertaken
substantial reformatting and revisions to the Personnel Policy Manual: and
WHEREAS, the changes to the Personnel Policy Manual are intended to bring the manual in
compliance with federal and state laws and regulations and to reformat the manual for case of use and
to make certain substantive changes; and
WHEREAS, a summary of the revised manual is included in a memorandum from the Village
Administrator to all Villagc personnel dated March 10, 2011, a copy of which is attached hereto as
Exhibit "A7' and
WHEREAS, the revised manual has been made available to all Village personnel for their
review for at least thirty (30) days prior to the passage of this ordinance; and
WHEREAS, the Village Board of Trustees have determined it is in the best interest of the
Village to approve and adopt the revised Personnel Policy Manual, a copy of which is attached hereto
as Exhibit "B",- and
WHEREAS, the Village is desirous of assuring all policies are kept current and relevant.
NOW, THEREFORE BE IT ORDAINED BY THE PRESIDEN°I AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION l: The Corporate Authorities do hereby incorporate the foregoing
WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findinas as
hercinabove set forth.
SECTION 2: The Corporate Authorities hereby approve the updated Personnel Policy Manual
dated May 2011 and hereby authorize the Villagc Administrator and /or his designee to exercise all
actions and controls necessary to implement, maintain, update. modify and enforce the manual as
appropriate from time -to -time.
SECTION 3: This Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form according to law.
PASSED this 9"' day of May 2011.
Trustee DiMaria
Trustee Gomberg
'Trustee Grear
Trustee Marcus
Trustee Thill
Trustee Toth
APPROVED by me this 9111 day of May 2011.
Daniel f. Statckmann, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and PILED in gym+ office this
April 10 °i day of May 2011,
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook Cotmty, Illinois
MEMORANDUM
Office of the Village Administrator
TO: All Village Personnel
FROM: Joseph F. Wade, Village Administrator `OL-
i
CC: Village President and Board of Trustees
Teresa Hoffman Liston, Corporation. Counsel
DATE: March 10, 2011
1E: 2011 Revisions to personnel Manual
The Personnel Policy Manual has undergone substantial reformatting and revisions. A com_nlac
copy of the revised Manual can be found in the Village's "I"", Drive, under the Reference
Library file, titled "Personnel Policy 1011 — dra#t, "�- � -11 ". Any staff member may request a
hard copy of this document by contacting Susan Lattanzi or Marlene I�ramaric n the
Administrator's office.
The following is a summary of the reformatted sections and substantive changes to the Manual:
Section I Introduction is an introduction to the Manual which addresses its purpose,
employees' access, conflict resolution, and modification.
2. Section 2 Definitions provides definitions for nineteen important terms used within the
Manual.
Section 3 EnzplolvimentAdministratiora including procedures for hiring and promotional
processes, probationary periods, performance evaluations, reinstatements, promotions,
transfers, salary administration, employee records, and separation from employment.
Most of these provisions were not changed from the earlier version of the Manual.
However:
Section 3.5 Reinstatement of Former Employee was revised to provide an
employee with at least five (5) years of service in good standing who leaves the
Village service voluntarily or as a result of a layoff may be reinstated to his/her
forner position within one (1) year after leaving empioyrnent (the old policy
provided such a right of reinstatement within a two [2j year period).
Section 3.3.8 Longevity I'ay was revised to eliminate longevity pay for employees
hired after May 1, 2011.
Richard T. Flickinger Municipal Center
6107 Canulina Avenue =Morton Grove, Itlinois 6005 2985
1 el (847) 965-410() x: (847, 9C ;41152 16 511
Lonaevity pay shall be included in the calculation of hourly pay rates for those
employees receiving longevity pay in addition to their regular scheduled
compensation.
® Section 3.9.2 Official Personnel Files has been revised to be compliant with state
law which will limit inormation maintained in an employee's personnel fife and
protect the con Sdmtiality of persomre,l records
40/0.01, in accordance with 820 JTLCS
4. Section 4 Eneployment Rules and Policies was reformatted to include the following:
..._........
6 41 Anti - Harassment. This policy has been updated at the suggestion of
Corporation Counsel and Special Counsel to comply with laws regarding
harassment and sexual harassment
4.2 R /or-kplace Y'iolence. This is a new section which addresses the discipline and
Protection of employees with regard to workplace violence.
4.3 Employee Appearance. This section has been updated to incorporate rules set
by the Village AdmhnstratoI and Department Directors regarding dress codes,
w 4,4 Outside En¢ploymem No sie_nificant changes were made to this section.
4.5 Interactions with Public. No significant changes were made to this section,
4.6 Smoke -Free Rlarkplace. This section has been updated to comply with
Villa 'Ye law.
4,7 Identification Fudges. This section has been updated based on
recommendations from the Village Administrator.
4.8 Employee Safely,, No significant changes were made to this section_.
® 4,9 TechnologpResources. This section has been updated to include internal
policies regarding the use of Village technology includino cell phones, computers,
and Village software. It includes provisions that there should be no expectation of
privacy with respect to the use of Village resources. The Village retains the right
to monitor its technology and data created and the Village's technology resources
shall not be used to violate any laws or to eomnutment harassment.
4.10 Personal Cell Phone /Wireless Device. No significant changes were made to
this section.
4.11 i%ehicle Else. This section has been updated to comply with policies
generated in 2009 regarding the use of Village owned vehicles for non- Village
personal use.
4.12 Purchasing Manual and Travel Regulations. No significant changes were
made to this section.
0 4.13 Drug and Alcohol Use and Testing, This section has been updated at the
recommendation or" Corporation Counsel.
w 4.14 Identity Protection, This section has been updated ill compliance with
Village ordinance and State statute.
4.15 Ethical Conduct. This section has been updated in comphiance with State
law and Village ordinances.
4.16 Political Rights. This section incorporates the Local Government Employees
Political Rights Act.
Section 5 Paid and Unpaid Leaves addresses approved leave for employees not covered
by a collective bargaining agreement including:
B 5.2 Annual Vacation Leave This section was revised to provide prior vacation
gave accrual Fora fonncr employee who is subsequently rehired by the Village is
only allowed if the enruloyee returns within one year to the same or substalinaliiv
similar position.
® 53 Observed Holidays, No simnficant changes were made to this section.
® 5.4 Floating Flohdays. No significant changes were made to this section.
5.5 Jury Duty. No significant changes were made to this section.
5.6 Military Leave. This section was revised to comply with state and federal
law.
P 5.7 School Visnation. Leave. This section was added to comply with the Illinois
School Visitation Rights Act.
0 5.8 Family Milita7y Leave. his section was added to comply with the Illinois
I y Military aye Act.
5.9 Bereavement Leave. No significant changes were made to this section.
5.10 PESSF Leave. This section was added to comply with the Illinois Victims'
Economic. Security and Safety Act,
N 5.11 Voting Leave. This section was added to comply with the Illinois Voting
Leave Act.
5. i2 Administraave Leave. Iulanagement, 4djai jearative, and Professional No
si .ifica Jt changes were made to this section.
5.13 Other Leave with Pay. No significant changes were made to this section.
5.14 .Farnily and NFedical Leave. This section was updated to comply with recent
changes to the Family and Medical Leave Act,
B 5.15 Other Leaves Without Pay: No sigruricant changes were made to this
section.
5.16 Extended Leave /Accrual of Ben efts and Additional Compensation. No
significant changes were made to this section.
6. Section 6 Illness and Injury. This section covers employees noi covered by a collective
bargaining agreement and addresses the Village's processes for notification and
verification of illness, number of sick leave days available, sick leave incentive program,
catastrophic leave program, tong term disability benefits and wo:icers ` compensation
injury Leave procedures. Revisions include:
Section 6.43 Benetus revised the catastrophic Leave benefit section to require
employees to apply for disability benefits from hVIRF or other qualifyurg pension
plans or benefits; and catastrophic leave payments shall be reduced by 7vIRF or
other disability payments received,
Section 6.7 Return to Work Policy was added to set guidelines for a return to work
policy. This policy encourages transitional or light duty for employees who suffer
an on- the -job injury with the goal of promoting the rehabilitation of the injured
employee, redueed costs, speed recovery, and allow the employee to maintain
basic skills or learn new skills during recovery.
Section 6.9 Chronic Cornaneunicabie Diseases underwent minor revisions at the
recommendation of Special Counsel.
Section 7 Health, Life, and Dental Insurance. This section addresses the Village'
policies and procedures rega dh7g health, life, and dental insurance, and underwen
certain substantial changes in 2008 as drafted by Special Counsel, No significant
changes were made to this section.
8. Section 8 Pensions was not changed significantly.
Section 9 Additional EmpioYee Rights and Benefits. T'r
in professional organizations, employee inderninfication,
training, credit units EAP and flexible spending prom: an.
but did not undergo any substantive changes.
is section address: s membership
professional growth and
This section was reformatted
10. Section 10 Enaplt yee Discipline. This section was rewritten by Special Counsel Ted
Clark and included provisions the Police Chief and Fire Chief may adont discipline
policies and procedures which supersede this section and provide flexibility when
following progressive discipline steps.
11. Section i 1 Grievance Procedure, This Section estabiishes the Village's grievance
procedures and was rewritten by the Village's Special Counsel to ma tahl employees'
procedural due process rights but provide an more manageabie process.
We will facilitate a full_ 30 day review period as stipulated in Regulation 14.01 of file Persoinfe]
Policy Manual. Consequentiy, employees will have u�ntii Monday, April 18, 2011, to submit an y
written comments you nave regarding the modifications noted above.
These modifications will take effect upon approval of the Village Board of Trustees at its
regularly scheduled meeting of April 25, 2011. Lf any individuals have any questions or
comments, please contact me.
mi
M:ADohcleslgerstmnel policy iranualAeismsges W manual mento;l- 'io- 1l,aa,