HomeMy WebLinkAbout2011-04-11 AgendaApril 11, 2011
7:00 pm
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approval of Minutes — Regular Meeting of March 28, 2011
5, Special Reports
a. Presentation of Farmers' Market Award to the Morton Grove Emergency Management Agency
6. Public Hearings
7. Residents' Comments (agenda items only)
8. President's Report — Administration, Northwest Municipal Conference, Council of Mayors, TIF
Committee, Capital Projects, Real Estate Committee
a. Proclamation — Arbor Day — April 29, 2011
b. Proclamation — Earth Day — April 22,_2011
9, Cleric's Report — Legal, Cable and Telecommunications Commission
10. Staff Reports
a. Village Administrator
I ) Annual Report of North Shore Senior Center Concerning Programs /Activities
2) Update Report /Presentation on Metra Track Realignment
3) Miscellaneous Reports and Updates
b. Corporation Counsel
11. Reports by Trustees
a. Trustee DiMaria — Community and Economic Development Department, Waukegan Road TIF
Review, Comprehensive Plan, Real Estate Committee, Lehigh /Ferris TIF Review, Economic
Development, Dempster Street Corridor Plan (Trustee Thill)
b. Trustee Gomberg -- Finance Department, Communily Relations Commission, Finance Advisory
Commission, Northwest Municipal Conference, Condominium Association (Trustee Toth)
C. Trustee Grear — Fire Department, Emergency Management Agency, RED Center, NIPSTA,
Police ,and Fine Commission (Trustee DiMaria)
d. Trustee Marcus — Family and Senior Services Department, Police Department, Environmental
Health, Police and Fire Commission, IT Communications, Chamber of Commerce (Trustee
Gomberg)
e. Trustee Thill — Public Works, Capital Projects, Traffic ,5'afety Commission, Natural Resource
Commission, Solid Waste Agency of Northern Cook County, Advisory Commission on Aging
(Trustee Marcus
1) Resolution 11 -19 (Introduced April 11, 2011)
Authorizing the Execution of an Intergovernmental Agreement between the Village and
the Local Government Public Improvements Consortium for Sewer Lining Improvements
2) Resolution 11 -20 (Introduced April 111 2011)
Authorizing the Village Engineer to Execute a Change Order to the Dempster Street
Roadway Improvements Contract to Extend Project Limits between the North Branch of
the Chicago River and Central Avenue
f. Trustee Toth — Building Department, Appearance Commission, Capital Projects,
Plan Commission /Zoning Board of Appeals (Trustee Grear)
12. Other Business
13. Presentation of Warrants - $157,509.62
14. Residents' Comments
15. Executive Session — Personnel Matters, Labor Negotiations, Pending Litigation, Real Estate. and Review
of Executive Session Minutes
16. Adjournment - To ensure fill accessibility and equalparticipation fior all interested citizens, individuals with disabilities
who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who
have questions regarding the accessibilior of these facilities, are requested to contact Susan or Marlene (8471470 -5220)
promptly to allow the Village to make reasonable accommodations.
Village President Dan Staackmann called the meeting to order at 7:00 p.m. After leading the
assemblage in the Pledge of Allegiance, he directed the Village Clerk to call the roll.
II. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Larry Gomberg, Bill
Grear, Shel Marcus, John Thill, and Maria Toth. Trustee DiMaria was absent with notice.
,••.AT13A W612 J711 10 111 11111§�
a. Regarding the Minutes of the March 14, 2011 Regular Meeting, Trustee Thill moved,
seconded by Trustee Gomberg, to accept the Minutes as presented. There was no discussion.
Motion passed unanimously via voice vote.
b. Regarding the Minutes of the Special Meeting of March 21, 2011, Trustee Marcus moved,
seconded by Trustee Toth, to accept the Minutes as presented. Trustee Toth noted one
correction: the Minutes indicate that Trustee Thill was in attendance, when in fact he was not.
With that correction, the Minutes were approved passed unanimously via voice vote.
c. Regarding the Minutes of the March 21, 2011 Special Meeting /Workshop, Trustee Marcus
moved, seconded by Trustee Thill, to accept the Minutes as presented. There was no
discussion. Motion passed unanimously via voice vote.
IV.
V.
VI.
lull�.
NONE
NONE
Eric Poders, Northwest Corridor, Mr. Poders wanted to comment aboutResolution 11 -17,
the resolution authorizing the closure of Dempster for the annual Fourth of July Parade.
Minutes of March
.28, 2011
Board
Meeting
Vl. RESIDENTS' COMMENTS (Agenda Items Only)
Mr. Poders remarked that, last year, he had told people that it would be the last year the pa-
rade was down Dempster Street. He had walked from Dempster to Chinatown Restaurant at
School Street, and said he was astonished at the work that was done on the north side of the
street. He asked if Dempster would be done in time for this year's parade. Mayor Staackmann
asked Village Administrator Wade to provide an update.
Mr. Wade said the plan is for Dempster to be completed by the 4th of July. He said that some
people might think that's not realistic because the work seemed to take quite long, but the
reason it took so much longer was because of the relocation of utilities. It was essential that
it be done, and it was complex work with many complications, taking about 6 -8 weeks to
accomplish. Mr. Wade anticipated the construction on the south side of the street to go much
quicker. He said the Village knows how important Morton Grove Days and the parade are to
the residents.
VII. PRESIDENT'S REPORT
Mayor Staackmann had several proclamations:
1. He proclaimed the month of April as "Sexual Assault Awareness Month" and encouraged
residents to support anti- sexual violence service programs in the belief that all communities
must be part of the solution to end sexual violence.
2. Mayor Staackmann then proclaimed April 2011 as "Fair Housing Month," noting that it is the
43rd anniversary of the passage of the U.S. Fair Housing, which outlined a national policy of
fair housing without regard to race, color, religion, national origin, sex, familial status, and
disability. He said Morton Grove is committed to fair housing and to providing or supporting
equal housing opportunities for all current and future residents of the Village.
3. Next, Mayor Staackmann proclaimed April 5, 2011, as "MB Financial Bank Day" to honor
MB Financial Bank for its 100 years of service and to recognize the ongoing contributions of
MB Financial Bank to the Village.
4. The last proclamation marks April 8, 2011 as "Strike Out Diabetes Day." Mayor Staackmann
noted that Joseph Mullarkey Distributors and the Morton Grove Lions Club are working to
"Strike Out Diabetes y sponsoring a local fundraising event on April 8, 2011, as 6:30 p.m. at
St. Martha Church, and urged all residents to attend.
5. Mayor Staackmann brought forward Ordinance 11 -11, Amending Title 4, Chapter 3,
Sections 9 and 10 Entitled "Liquor Control" of the Municipal Code of the Village of
Morton Grove.
This is the second reading of this ordinance.
a. Mayor Staackmann explained that this ordinance will amend Title 4, Chapter 3, Entitled Liquor
Control. This chapter is periodically updated to make sure licensee requirements are kept
current.
2
Minutes afMarch
28;.24-11
Board
meetiiigi
VII.
PRESIDENT'S REPORT (continued)
b. The changes suggested include more specifics on the qualifications for a Class "F" license.
Establishments will now be required to have their principal business (a grocery store or a
drug store) where the sale of alcohol is less than one -half of all gross sales, otherwise, these
establishments would be required to have a Class "D" (full package) liquor license. This
ordinance also requests that the number of those Class "D" licenses be increased from five
to ten.
c. A new Class "K" temporary tasting permit authorizes the holder of a Class "A ", °B ", "D ", "E ", or
"F" license to provide small, samplings of liquor at _ on-premise tastings in connection with sales
promotional efforts. The Class "K" permit will cost $60 and only one per month is allowed.
d. Mayor Staackmann asked for a motion on Ordinance 11 -11.
e. Trustee Marcus moved to adopt Ordinance 11 -11, seconded by Trustee Thill. The mayor
asked if there was any discussion.
f. Trustee Thill noted that the liquor licenses for gas stations will no longer be allowed. He asked
for clarification about whether gas stations that currently hold liquor licenses would be grand -
fathered in. Corporation Counsel Liston confirmed that they would be. Trustee Thill asked if a
liquor license held by a gas station would stay "attached" to the business if the business
changed hands. Ms. Liston said that, once a business is sold, a new license would need to
be applied (and qualified) for. Liquor licenses are not transferrable.
VIII.
Mayor Staackmann called for the vote. Motion passed: 5 ayes, 0 nays.
Tr. DiMaria absent Tr. Gomberg afire Tr. Grear ave
Tr. Marcus aye Tr. Thill aye Tr. Toth awe
1. Clerk Kalogerakos stated that a ground- breaking ceremony would take place at the Home-
stead of Morton Grove (the new independent senior living facility on Lincoln Avenue) at 1:00
p.m. on April 6. A reception would follow afterwards at the Civic Center.
2. Clerk Kalogerakos announced that the Lions Club I Mullarkey Distributors fundraising event to
strike out diabetes would be held on Friday, April 8, at 6:30 p.m. at St. Martha's, 8523 Georgi-
ans Avenue.
Clerk Kalogerakos noted that early voting ends on Thursday. People can vote at Village Hail,
3. upstairs in the Mayor's Conference Room, Monday through Saturday, from 9:00 a.m. to 5:00
p.m. He also reminded the assemblage April 5t" is Election Day and encouraged everyone to
come out and vote.
IX.
A. Village Administrator
Mr. Wade had no report.
3
Ix.
B. Corporation Counsel:
STAFF REPORTS (continued)
Corporation Counsel Liston had no report.
X. TRUSTEES' REPORTS
A. Trustee DiMaria:
Trustee DiMaria was absent —no report.
B. Trustee Gomberg:
Trustee Gomberg had no formal report, but announced that, in Springfield last week, a
proposal was made to reduce the amount of revenue available to local governments, including
Morton Grove's, in the amount of about $300,000,000. Last year there was a proposal which
would have reduced the amount of local distributed fund (a portion of the state income tax).
The Village currently gets 10 %, and that proposal would have reduced that by 30 %. That
proposal fell by the wayside. This current proposal would cut the amount of revenue the
Village receives from the state income tax AND the motor fuel tax revenues the Village
receives, which go directly to road improvements. The Northwest Municipal Conference has
issued a statement opposing this proposal. Trustee Gomberg said the Board had this evening
signed a letter opposing this proposal, and he encouraged all residents to contact their state
representatives and the governor stating their opposition to this.
C. Trustee Grear:
Trustee Grear had no formal report, but said that Morton Grove Days is alive and well. This
year the festivities happen July 15t 2nd 3 rd , and 4` ". Volunteers and donations are needed!
Trustee Grear emphasized that the Parade will take place on Dempster Street. He added
that anyone interested in volunteering should contact him or Village Hall.
D. Trustee Marcus:
Trustee Marcus had no formal report, but announced that there would be a Community Blood
Drive on April 7 from 2 p.m. to 6 p.m. at the Civic Center. For more information, residents are
asked to call 847 - 470 -5223.
E. Trustee Thill:
1. Trustee Thill presented Resolution 11 -13, Authorizing the Acceptance of the Low Bid and
Execution of a Contract With G&L Contractors, Inc. and Ravenswood disposal Service,
Inc. For the 2011 Material Hauling Program.
Minutes
of March
28,211
ird
Meotinrt,
x.
TRUSTEES' REPORTS (continued)
E Trustee Thill: (continued)
Trustee Thill said the estimated contract value is $230,000, but the final contract amount will
be based on the actual quantity of work performed.
Trustee Thill moved to approve Resolution 11 -13, seconded by Trustee Toth. Motion passed:
5 ayes, 0 nays.
Tr. DiMaria absent Tr. Gomberg ayre Tr. Grear 2e
Tr. Marcus aye Tr. Thill afire Tr. Toth aye
2. Trustee Thill next presented Resolution 11 -15, Authorizing the Execution of Change Order
No. 1 to the Contract With Chicagoland Testing Laboratory, Inc. for Material Testing
Services.
He explained that this resolution will extend the contract termination date to May 10, 2012.
The contract does not guarantee that the Village will authorize any work; however, there is a
budget allocation of $15,000.
Trustee Thill moved to approve Resolution 11 -15, seconded by Trustee Gomberg.
Trustee Toth asked if the Material Testing Services included go out and testing asphalt /
concrete currently in place. Mr. DeMonte said yes.
Trustee Marcus asked if this testing is something that is consistently done. Mr. DeMonte said
that every road isn't tested, but certain roads that need to be patched and re- patched are.
Upon the vote, the motion passed: 5 ayes, 0 nays.
Tr. DiMaria absent Tr. Gomberg aye Tr. Grear aye
Tr. Marcus aye Tr. Thill aye Tr. Toth aye
3. Trustee Thill then presented Resolution 11 -16, Authorizing the Acceptance of the Low Sid
Award and Execution of a Contract With Meyer Material Company for the 2011 Material
Purchasing Program.
Keeping in mind about what Trustee Gomberg said about the State's proposal to cut funding
to local governments, this could be a shorter program that the Village would like it to be.
Trustee Thill moved to
5 ayes, 0 nays.
Tr. DiMaria absent
Tr. Marcus ale
4. Lastly Trustee Thill pre
Closure of Dempster
approve Resolution 11 -16, seconded by Trustee Toth. Motion passed:
Tr. Gomberg aye Tr. Grear aye
Tr. Thill aye Tr. Toth aye
!rented Resolution 11 -17, Authorizing the Annual July 4 Parade and
Street.
He said that this Resolution will authorize the closing of Dempster Street on July 4 between
Central and Ferris Avenues from 2 p.m. to 4:30 p.m., and if Dempster Street isn't done, Austin
Avenue will be the backup.
X.
A
Trustee Thill: (continued)
Minutes, of Match 28, 2011 Board "Mee0ti
Trustee Thill moved to approve Resolution 11 -17, seconded by Trustee Gomberg,
Trustee Grear said he would guarantee that Dempster Street was finished in time for the
Parade. Trustee Marcus said he suspected it would be, even if Trustee Grear had to go out
there and finish it himself, adding that he'd be willing to help.
Upon the vote, the motion passed: 5 ayes, 0 nays.
Tr. DiMaria absent Tr. Gomberg aye
Tr. Marcus e Tr. Thill
F. Trustee Toth:
Trustee Toth had no report.
Xl. OTHER BUSINESS
NONE
XII. WARRANTS
Tr. Grear aye
Tr. Toth gye
Trustee Gomberg presented the Warrant Register for March 28, 2011 in the amount of
$430,561.11. He moved to accept the Warrants, seconded by Trustee Thill,
Trustee Thill had several questions:
a. On page 1, he noted five different debits and credits to Ashland, Inc. He wondered if this was
a bookkeeping error. Mr. DeMonte said that the credit for $12,000 was because the company
had overbilled the Village. They later corrected it for $13,000, but the new amount also
included back orders which had not been previously included.
b. On page 2, there are four charges from the City of Chicago for water, totaling nearly $196,000.
He asked if that was a monthly or quarterly charge. Mr. DeMonte explained that it is a
monthly charge and the reason it shows as four charges is because there are four different
"meters" where the City's water comes into the Village. Trustee Thill was astounded that the
Village pays $196,000 a month for water.
c. On page 5, he questioned a charge for energy services from Integrys for the north pumping
station. He said he thought ComEd was used. Mr. DeMonte said that, through deregulation,
the Village had an opportunity to get cheaper electricity for its two pumping stations. ComEd
still comes and reads the meters, but the rate is cheaper. In fact, the Village saved about
$25,000 in 2010.
d. On page 7, Trustee Thill noted a charge of $146 for "typewriter correction tape ", and he
wondered who in the day and age still used a typewriter. Police Chief Mark Erickson said the
Police Department did, because the State still sends them carbon -paper forms which can only
be filled in using a typewriter. The $146 is for a typewriter and correction tape.
L9
XII. WARRANTS (continued)
There being no further discussion, Mayor Staackmann called for the vote. Upon the vote, the
motion passed: 5 ayes, 0 nays.
Tr. DiMaria absent Tr. Gomberg pie. Tr. Grear aye
Tr. Marcus aye Tr. Thill aye Tr. Toth aye
X111.
a. -- Joe Hedrick, 8610 School Street, Mr. Hedrick was in attendance representing the American
Legion. He said he likes to talk about how the Village and the Legion work together to make
Morton Grove a great place. The Legion has some concerns about the changes in the liquor
licenses. Currently, the ordinance allows for the issuance of only six Class "J" licenses (one -
day licenses) per year. The Legion receives a lot of requests for its bar services and is worried
b. about being in the position of having to refuse future requests.
Mr. Hedrick noted that three of their six licenses have already been used this year (one for a
Chamber event, one for a District 67 PTA event, and one for a M -NASR event), and that was
only in the first three months of the year. He said the Legion feels that only six licenses will be
quite restrictive, and wondered if there was some type of workaround that could be found.
c. Mr. Hedrick said the Legion is one of only two "C" (club) license holders in the Village, and
wondered if the Village would consider changing the ordinance to allow "C" license holders to
have a catering license so they wouldn't have to get a "J" license for each event. As there are
a number of events coming up, and since "J" licenses are $50 each while a catering license is
$1,250, he felt this would be a "win" for everyone.
d. Trustee Marcus asked if anyone who had an event at the Civic Center had to use the Legion's
bar services. Mr. Hedrick said no, people could use other local liquor licensees, such as the
Bringer Inn. Trustee Marcus wondered if kitchen equipment was necessary for a catering
license. Corporation Counsel Liston said that a "catering liquor license" is different from a
"catering business license."
ADJOURNMENT/EXECUTIVE SESSION
Trustee Marcus moved to adjourn to Executive Session to discuss personnel matters, labor
negotiations, pending litigation, and real estate. Trustee Thill seconded the motion. Motion
passed: 5 ayes, 0 nays.
Tr. DiMaria absent Tr. Gomberg afire Tr. Grear 9Ye
Tr. Marcus aye Tr. Thill aye Tr. Toth Eye
The meeting adjourned to Executive Session at 7:34 p.m.
7
PASSED this 11th day of April, 2011.
Trustee
Trustee
Trustee
Trustee
Trustee
Trustee
DiMaria
Gomberg
Grear
Marcus
Thill
Toth
APPROVED by me this 11th day of April, 2011.
Daniel J. Staackmann, Village President
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 12th day of April, 2011.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove, Cook County, Illinois
Minutes of March 289 2011 Board Me&lni 'l
Minutes by Teresa Cousar
13
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a
special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a
million trees in Nebraska; and
WHEREAS, Arbor Day is now observed throughout the nation and the world; and
WHEREAS, trees can reduce the erosion of precious topsoil by wind and water, cut heating and
cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife;
and
WHEREAS, trees are a renewable resource, giving us paper, wood for our homes, fuel for our
fires and countless other wood products; and
WHEREAS, trees in our Village increase property values, enhance the economic vitality of
business areas and beautify our community; and
WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal; and
WHEREAS, the Village of Morton Grove has been recognized as a Tree City USA by the
National Arbor Day Foundation and desires to continue its tree planting practices.
NOW, THEREFORE, I, Daniel J. Staackmann, Mayor of the Village of Morton Grove, do hereby
proclaim April 29, 2011, as
in the Village of Morton Grove and I urge all citizens to support efforts to protect our trees and woodlands
and to support our Village's urban forestry program; and
FURTHER, I urge all citizens to plant trees to gladden the hearts and promote the well being of
present and future generations.
Daniel J. Staackmann, Village President
WHEREAS, the first Earth Day was celebrated on April 22, 1970, with the goal of inspiring
environmental awareness and encouraging the conservation, protection, and appreciation of
our nation's natural resources; and
WHEREAS, it is the responsibility of each of us to safeguard the environment, by
recognizing all human life depends upon the Earth and upon one another for our mutual
existence, well- being, and development; and
WHEREAS, the steps we can take to protect and preserve our natural environment
through education, partnerships, and positive actions should be encouraged in Morton Grove,
and
WHEREAS, the citizens of Morton Grove are committed not only to the protection and
preservation of our environment, but also to the restoration of ecosystems and habitats; and
WHEREAS, Morton Grove citizens, staff, and elected officials are working closely with
federal, state, and local governments, and with non - governmental organizations to develop
and implement regulations and ordinances specifically designed to preserve and improve
Morton Grove's fragile ecosystems and the quality of life therein; and
WHEREAS, Morton Grove proudly recognizes all who participate in Earth Day, for their
dedication to taking a proactive role in shaping the future of our environment and in protecting
Morton Grove's precious natural resources.
NOW, THEREFORE, f, Daniel J. Staackmann, Mayor of the Village of Morton Grove,
Illinois, do hereby proclaim April 22, 2011, as
in Morton Grove and urge all citizens to be mindful of local, state and national laws which
protect our environment, and to join in efforts to preserve the beauty and wonder of the lands,
skies, and water of the Earth in all its diversity.
IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the
seal of the Village of Morton Grove.
Daniel J. Staackmann, Village President
Legislative Summary
Resolution 11 -19
Au i M-)KI/MINU t t-iL LXLC JTION OF AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE VILLAGE OF MORTON GROVE
AND THE LOCAL GOVERNMENT PUBLIC IMPROVEMENTS CONSORTIUM
FOR SEWER LINING IMPROVEMENTS
Introduced:
Synopsis:
Purpose:
Background:
Fiscal Impact:
Workload Impact:
Administrator
Recommendation,
First Reading:
Special Considerations or
Requirements:
Respectfully submitted:
Prepared by:
.losepl16K. W
April 11, 2011
To authorize the Village President to execute an intergovernmental
agreement with the Local Government Public Improvements Consortium for
Sewer Lining Improvements
To provide potential savings by joint bidding for Sewer Lining
Improvements
The Local Government Public Improvements Consortium was established to
facilitate joint action and intergovernmental cooperation to jointly bid, and to
seek funding and other resources to assist in public improvement projects,
including the Sewer Lining Program which the Consortium may identify
from time -to -time.
Programs: 2011 Sewer Lining Program
Departments: Public Works, Finance Department
Groups Affected: Village Residents
None
N/A
The Public Works Department coordinates with the Consortium during
Bidding for Sewer Lining Improvements
Approval as presented.
N/A
None
_.1�
,
e, Village Administrator
.Joe Dahm, Assistant Director of Public Works
Reviewed by:
Teresa HoffmailListon, Corporation Counsel
AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL
AGREEMENT BETWEEN THE VILLAGE OF MORTON GROVE
AND THE LOCAL GOVERNMENT PUBLIC IMPROVEMENTS CONSORTIUM
FOR SEWER LINING IMPROVEMENTS
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a
home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the
State of Illinois, can exercise any power and perform any function pertaining to its government
affairs, including but not limited to the power to tax and incur debt; and
WHEREAS, municipalities are authorized and encouraged to enter into
intergovernmental cooperation agreements pursuant to Article VII, Section 10, of the
Constitution of the State of Illinois and the Intergovernmental Cooperation Act (5 Illinois
Compiled Statutes § 220/1 et seq. (2002)); and
WHEREAS, the Local Government Public Improvements Consortium was developed for
the benefit of local municipalities to facilitate joint bidding for local improvement projects which
will provide potential savings; and
WHEREAS, the Local Government Public Improvements Consortium consists of the
following municipalities:
Village
Village
City of
City of
:and
of Buffalo Grove
of Glenview
Highland Park
Lake Forest
Village of Northbrook
Village of Northfield
City of Park Ridge
Village of Morton Grove
Village of Skokie
Village of Winnetka
City of North Chicago
WHEREAS, the Consortium individually and collectively determined the Annual Sewer
Lining Program is a project which could provide potential savings by a joint bid using local
funds; and
WHEREAS, each municipality in the Consortium shall approve the Intergovernmental
Agreement by passing a resolution by the Corporate Authorities: and
WHEREAS, it is in the best interest of the residents and taxpayers of Morton Grove that
the proposed Intergovernmental Agreement, attached hereto and marked Exhibit "I", by and
between the Local Government Public Improvements Consortium and the Village of Morton
Grove for Sewer Lining Improvements be approved.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing
WHEREAS clauses into this Resolution as though fully set forth therein thereby making the
findings as hereinabove set forth.
SECTION 2: The Village President of the Village of Morton Grove is hereby authorized "
to execute and the Village Clerk of the Village of Morton Grove is hereby authorized to attest to
an Intergovernmental Agreement with the Local Government Public Improvements Consortium
and the Village of Morton Grove for Sewer Lining Improvements.
SECTION 3: This Resolution shall be in full force and effect upon its passage and
approval.
PASSED THIS 11th DAY OF APRIL 2011
Trustee DiMaria
Trustee Gomberg
Trustee Grear
Trustee Marcus
Trustee Thill
Trustee Toth
APPROVED BY ME THIS I Ith DAY OF APRIL 2011.
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
this 12th DAY OF APRIL 2011.
Tony S. Kalogerakos, Village Clerk
Village of Morton Grove
Cook County, Illinois
INTERGOVERNMENTAL AGREEMENT
ESTABLISHING THE
LOCAL, GOVERNMENT PUBLIC II4UROVEAENTS CONSORTIUM
FOR SF.'WER LINING IMPROVLMENTS
IN I'ERGOVER;NME;NTAL, AGREEMENT
ESTABLISHING; THE
LOCAL GOVERNMENT PUBLIC IMPROVEMENTS CONSORTIUM FOR SEtVER LINING
IMPROVEMENTS
'PHIS INTERGOVERNMEM AL AGRI;I MENrT is made and entered into as of this day of
30 _. by between, and am m±y the Lake CIounty and Crook Comm, municipalities of: — --
1.
3.
the VILLAGE, OF BUFFAI,O GROVE, an Illinois home rule i nunicipal corporation ("Buffalo
Grove"):
the VILLAGE Oh GLENVIEW, an Illinois home rule municipai corporation ( "Glenviem ");
the CITY OF HIGHLAND PARK. an Illinois homc rule municipal corporation rill �hlantl
Park...):
4.
>.
the CITY OE LAKE FOREST, an IltilroiS home rule irntiieipal corporation ( "Lake horesf')J
the VIIWL AGE OF MORTON CROVE,a'nd Illinois home rule municipial corporation ( "Alarinn
Grove"):
6.
T.
the CITY OF NORTH CH ICAGO. an Illinois horse rule municipal corporation ( "North
Cfric�a�t, "j;
[lie V ILLAGE OF NORTHBROOK, an Illinois home rude municipal corporation
8,
("Northbrook"):
the VILLAGE; OF NORTHFIELD.. an Illinois home rule* rmunicipal corLxn°ation ( "Nartbfietd "):
9.
10.
I L
the CITN' OF PARK RIDGE. an Illinois home rule municipal corporation ( "Park Ridkc "l:
the VIL.L.AGE', OF SKOKIE, an Illinois home rule. rtntniripal corporation ("Skokie"): and
the VILLAGE: OF WINNrETKA, an Illinois home rule- municipal corporation ( "VVIlinet/crr
Buffalo Glove, Glenview. Hilahland Park. Lake Purest, Morton Grove, North Chicago, Northbrook, Northfield. Park
Ridge, Skokie, and Ev'innetka trre collectively referred to in this Agreement as the "Parties ".
WITNESSE TH:
WHEREAS, the Partics have determined nod identilied potential joint public improvement projects and initiatives
_ _ _
that could be addressed more eti'iciently, productively, and economical II by usrn lcamt actiura and the poolcd
resources, of, tile Parties to 111cilitate. solutions to local public improvement concerns; and
WHEREAS, the Parties have individaa. +lly and. collectively determined that the Annual SevVcr I.,ining. Program
( "Lining Program") is a project that could provide potential Savings by a joint hill using load funds; and
WHEREAS, the Parties desire to collectively seek available State and federal grants and other funds that may be
available: to help defiray the costs of the improvements chat arc necessary to address, on an annual basis. the
detericrated coriditioil of stoma sewers and sanitary sewers belonging to the Partics; and
WHEREAS, the Parties desire to establish a Consortium of local governments, to ficilitate joint action and
I
ntergovernmental cooperation to jointly bid, and to seek funding* and other resources to assist in the public
improvement pro_jectS, including the Lining, Program that the Parties may identify fioin time to time; and
WHEREAS, to achieve these and other related objectives, the Parties desire to continue to utihzc the powers and
authorily grantcd to them, individually and collectively, punsuarrt to Article VII. Section 10 of the Illinois
Consortium of 1970: the Intergovernmental Cooperation Act, S ILLS 220/1 ei seq.; the Local Land Resource
Manage-nlent: Planning Act, 50 ILCS 805/J of seq,.- and the home rule povvcrs of Buffalo Grove, Glenviev + , Highland
Park, Lake Forest, Morton Grove, North Chicago, Northbrook, Northfield, Park. R.idhe, Skokie, and Winnetka: and
WHEREAS. the Partics have determined that they aced to join together to create and establish the Local
Ciovernrnent Public OnSortium for Sevver C,ininl Improvements lay an intcrgavcrnrnc.ntal a rccnient
to provide Ior a comprellomivc and unified effort to identify and address local and regioianlpublic. improvement
eoru:eruS and issues: and
WHEREAS, after full consideration of all planrnnI. fiscal and other intergovcrrmientaf issu s ehfectinst this ntatter,
each of the Parties has determined that i± is in the best interests of rig 66 /el)S aind of the gcneral public vellare that
this Af.(reCiilent be cxecutCcl anci implcilicntcd by all of the iIarticS; amid
!VUIEREAS, each of the initiat Parties has approvc d this l.lreenienl by an ordinance or resolution duly adopted by
the Party's corporate authoril ie ; 1.
NMV, THEREFORE, fbi and in conLsideration crf the iiialual cCiventrnts and ti rep >rncnts herein made and other
good and valuable consideration the, receipt and sufficiency of which are hereby nwtual`[y acknoviriedged, and
pursuant to all applicable statulers and loml ordmances..specifically inchidmg, but without limitation., Article VII,
SCCtiotr 10 of the lllinois ConStitutio[7 of` 1970: the inter* =ove�.rntllenta -I Cooperation Act, 5 ILC � "r20il et s°eci., the
Local ]_and Resom ce. Nlanagciricia Piaruring Act, 50 ILLS 805/1 ei seq.; and the home rule powers of Buffalo
Grove, Glenview. Highland Park, Lake Forest, Ivdorton Grove, North Chicago, Northbrook, Northiield. Park RiiiL�e..
Skokie, and Winnetka., the Parties do hereby enter into the Following:
IWERGOVERNMENTAL. AGREEMENT"
SECTION 1. RECITALS.
Ftic foregoing
recitals are, by this re#erencc, incorporated
into and ma<ie a part of
thi Amement.
SEX"HO;N 2, PURPOSE.
The Agreement is made for the purpose of establishing the 1_oc:<il GoverrnMnt Public. Impravenients COttSUrtiltill fOr
Sewer Lining Improvements and endovvincr it with all of the authority; powers, and resources necessary and
Convenient to allow file Parties to most efft ctivcly and efficiently address common and necessary public
niprovement projects, including. but without limitation, sewer hninL? improvements.
SECTION 31 ESTABLISWIVIENT AND ORGANtZ,ATION,
A. Formation of Consortium, By this agreement., the Parties establish the Local GoveranienC PcrbliC
Iuaprovetiicnts Consortium for Sewer Lining Improvcmeniy ( "Consortium ").
1•aienibership, Each Party shall be a member oI the Consortium,
C. Effective Date, "Phis Agreement shall
Improvements Consortium for Sewer I
1011,
D. Duration, The Consorliui.0 shrill have
provided in Subsection (i.D of this Agi
take eft -ect, and the Local {5cn- ernmcnt Public.
.ining Inlpiovemcilts shall be established. trs of faebni;iry 7,
perpetual duration unless dissolved and terminated as
cement,
E. Governance. Tile Consortium shall be m,mar=ed and operated by the respective chief
administrative officers of the Parties, or their respective duty authorized representatives or
designees ( "Parol? Representative"). Each Party Representative strait operate and act with respect
to Consortium affairs and actions only pursuant to action duly authorized by the Pnvty
Representative's corporate authorities. Unless otherwise Lmanimously aztreeci to by the Party
Representatives with respect to a specific action or policy, all actions and policies of the
Consortium shall be taken or established only by the unanimous vote of the Party Rcj�arescntMoves,
F Additional Parties. Additional local government entities may be added as Parties to this
Agreement and as members of the COnSUrtlUili ('a) if apprtivred by all existin t Parties, and (b) upon
the ucw Party's czecution and approval of this Agreement by an ordinance m' resolution duly
adopted by [tic Par'ty's corporate authorities and delivery oi'a certified copy of, that ordinance to
the Consortium.
SF.CTI0N 4, Gti EN RAI. COOPERATION.
The Patric: acf.rnowvledge and agree lo Cooperate with each other in furtherance of tile purpnscti, gools. rind obfe.c.uve.s
Of the Cort46rtinnl. Cooperation required by this Agrae.nnent specifically includes. bud without limitation, the shearing
and joint utilization by and anions the Parties, of information and other rnnaierials po.s essed or developed by the
Partics, either iudividualiv or collectiv'efy, as necessary to invcstigatc, identify, and otherwise docunrnent public
improvcnncnt prgjccts to !be.toindy addressed by the Consortium and to otherwise provide such inlornation and
applictatmos is ne essarw to scc.ure- available funds for joint public. improvement projects
SEC "I10N5. REVENUES AND EXPENSES.
A. Official Coordinator. For the first veal of execution
CO nraei doeumcnts and 'bid specifications for the sey%
Winnetka, who will serve as the Official Coordinator
the coorclinalor daiv will he on rotational basis, as lilt
participating, in tine Sewer Lining Program.
of this Agreement each Party shall subunit
er lining prrngriiun to the Vill'82C Of
to bid du: Seaver Lining Prograrn. Each vent
tually agreed upon by the Parties
B, Payments. Pursuant to this Agrcci nent each Party shall be responsible l�r pt }yment of, the it share
of the overall Sevier Lining Program bid annouat. Each of the initial Parties havc to approve their
share of the contract by an ordinance or resolution or other approval action of the Party /'s corporate
authorities.
C. EKpcnses. The Parties ao.knmvlctigc and agree to utilize ihcir rcspCCtive staffs and resources, at
no cost to the Consortium, for-joint projects or actions undertaken by or on bchalf` of, tile
COROrfitnn. The Parties acknowledge and a.cgree that from time to time the Consortintn ma}L
requite, professional services, including legal, engineering:, and ooveznnmital relations assistance.
Any expenses to be shared by the Parties for such professional services shall be !approved in
advance by the Parties. Each Party shall be responsible, fior, and each Party agrees to pay or
otherwisc rcimbursc. an} and all expenses incurred ftor th -sc services, and any and all other
expenses incurred by or on behalf of the Consortium pursuant to this Aurreennent egnaily among
Partics.
SE C FA 10 6. NVITHDRAWAL.
A. Rialit to N'itltdr$I Any Party mrs�� :w hfidrayw ins a Party of file Consortiul prior to WNW out to
hid on the Sewer Linnig Prograrn.
B. Procedures, A Party desiring to m4thdraw froill the Consorttlrill shall deliver to all otheF
Parties no later than 30 days More the intended effective date of''wwithdrawwral, a certified copy of
an ordinance or resolution of its corporate authorities determining to effectuate the Party's
withdrawal from the Con601'61.1n as of the state certain set firth in tine ordinance or resolution.
C. Responsibility Upon'Withdrawal.Any Party withdrawing from the Consortium pursuant to
Subsection B of this Section shall pay its Percentage Share of ant" and all costs and expenses
incurred by w on behalf of the Consortium prior to the effective, date ot'thc Party's w alndrawal
and for which the Patty is responsible. If tine Withdrawal Of one or more Parties results in file
dins {_,lutitul and termination of the Consortimn pursuant to Subsection D of this Section, the
withdrawing Party or Parties shall cooperate and participate in the dissolution and terrninan011 of
the Consortium.
D. Dissolution and Termination. The Consbl'linm shall he dissolved and terminated (i) upon the
effective withdrawal pursuant to this Sec;ticm of one or more. Parties so as to reduce f1w total
number of Parties to fewer than twvo, or (ii) upon the written a.greenient ofall the Parties to this
Agreement_
SECTION 7, GENERAL PROVISIONS.
A INotiees. All notices and ether irnite-rit+ls ItCo-tired (o be dcliv,11'ed to the Consortium shall be
delivered to Official Coordinator and each Parry Rcprescnlativc of the Consortium. All ponces
required to be delivered to any, Parties pursuant to this Agreement shall be in writing acrd shall be
decreed delivered to the Party when delivered in person or by express snail or messenger, or three
days after deposit thereof in any train or branch United `;fates Post Office, property addressed to
the Party's principol,ol"Ice -and to the attention of the 1 arly's chic f administrative official;
II, Entire AMemertt. 'There taro,. no represental.ions, covenants. promises, or obli „anions not
contained in this Agreement that form any part of this Agreement or upon which amp of the Parties
is relying in entering into this Agicennent.
C. Seyerabifity. ii'tuly provision ofthis Agreement is conso-tted or held to he void, invalid. or
unenforceable in any respect, the remaining I,)rovisions of this AtTre-ement shall not be offected
(.hereby but shall, remain in Cult force and effect.
D. Interpretation. It is the express intent of the Parties that this Agreement shall be construed and
interpreted so as to presci-ve i(s validity and e nforccability as a whole, In case ()fatty conHm
among the provisions of this Agreement, the provision drat best pronniotes and reflects the intent of
the Parties shall control.
L. Amendments and Modifications. ]'his Agreement shall not be modified, changed, altered, or
amended except pursuant to ordinances or resolutions dill' adopted and approved by the Party's
corporate authorities. No amendment or miodification to this Agreement shall be effective until it
is rechiced to writing a-nd approved by the corporate authorities of each Party and property
executed in accordance Willi all applicable statutory procedures_
F. Authority to Execute. teach Party hereby warrauts and represents to each other
Party that (lie person cxz.cuting (]it')- Agreement on its behalf'lias heen properly authorized to do so
by the corporate authorities of dtc Party.
G. No Third Party Beneficsaries. Nothing in this Agreement shall create, or shall be construed
or interpreted to Create. any third party benei iciat.v I i'ahts.
I {. Execution. This Agreement shall be C,BCCnted by all of the Parties in identical original duplicates
and ca�ch of the duplicates stead. individually all(] taken [ogc:tl]Cr, constittne on and the same.
A twee nae.nt.
IN W ITNESS Vi`HERE OE, the: Parties have bytheir duty authorized officers and representatives set their hands
and affixed their seals on th.e date First above written.
(END OF TEXT— SIGNATURE PAGES FOLLOW1
ATTEST:
BY.
Village Clerk
A`IIII`I(.S'II:
THE VILLAGE OF BUFFALO GROVE
By:
Village Manager
VIL.,I.,AC, to, OF GLE�NrVILNNI
BIN,; ^_ _ .._.___ B} :
Village Clerk Village R4anager
ATTEST:
THE
CITY OF HIGHLAND PARK
City Clerk
C itp Ylanager
ATTEST:
THE,
CI'T'Y OF LAKE FOREST
By:
By:
Cite Clerk
Cite Manager
ATTEST:
THE
VILLAGE OF MORTON GROVE-
Village Clerk
Village Administrator
ATTEST:
THIS;
CITY OF' NORTH CHICAGO
Br:
By:
CitF Clerk
Mayor
ATTEST:
"FHE
VILLAGE OF NOR'ITHBROOK
By:
B):
Village Clerk
Village Manager - - -—�
ATTES,F:
']'HE'VILLAC
>EOIL`iNORTHFIELD
Boy;
By:
Village Clerk
Village Manager
ATTEST :
THE
CITY OF PARK RIDGE:
Br:
Bv:
City Clerk
City j'lanager - - --
ATTEST: VILLAGEOF SKOKIE
Bv: By:
Village Clerk T Village Manager
ATTEST: THE VILLAGE OF NVINNETKA
Bv: _ _ By:
Village Clerk Village Manager --
----- - - - - -- ------- - - - - --
_ Resolution 11 -20
AUTHORIZING THE VILLAGE ENGINEER TO EXECUTE A CHANGE ORDER TO THE DEMPSTER
STREET ROADWAY IMPROVEMENTS CONTRACT' TO EXTEND PROJECT LIMITS BETWEEN NORTH
BRANCH CHICAGO RIVER AND CENTRAL AVENUE
Introduced: I April 1 1, 201 1
Synopsis: This resolution authorizes the Village Engineer to submit a change in plans to the Illinois
Department of Transportation to include additional work to remove and replace deteriorated
segments of eurb and gutter, sidewalk and pavement base, mill and resurface the asphalt
pavement, and restore the abutting roadside areas between the bridge over North Branch
Chicago River and Central Avenue.
Purpose: To rehabilitate a deteriorated 600 -foot segment of Dempster Street as well as the
intersection of Central Avencre not included in the original contract for the roadway
improvements.
Background: The Dempster Street Roadway improvements includes a contract between the Illinois
Department of Transportation (IDOT) and A Lamp Concrete Contractors, Inc. The Village
is the lead agency and is participating financially in IDO'l s project. The current project
limits are at Ferris Avenue and a point just west o'fthe intersection ofCentral Avenue. The
condition of the curb and gutter is in poor condition and the asphalt pavement constructed in
2001 has multiple pavement patches in the surface between the bridge over the North
Branch Chicago River and Ferris Avenue. The designed improvements within the
intersection of Central Avenue and Dempster Street require the removal of curb and gutter,
sidewalk and pavement patching (the asphalt pavement in this vicinity is in poor condition)
in order to complete the street lighting system installation.
Programs, Departments Public Works, Engineering Division
or Groups Affected
Fiscal Impact: "The estimated cost of the additional work is $40,000. Since this is a unit price contract, the
final contract amount will be based on the actual quantity of work performed.
Source of Funds: Capital Project Fund — Account No. 305060 - 553300 and Lehigh - Ferris TIF Fund Account
No. 151099- 571026
Workload Impact: F'he Public Works Department, Engineering Division, as part of their normal work activities,
performs the management and implementation of the program.
Administrator
Recommendation:
First Reading:
Special Considerations or
Requirements:
� r,
Joseph 1,, Wade, il illage Administrator
Approval as presented.
NIA
None
Respectfully submitted
Prepared by: Reviewed by:
Chris Tomich, Village Engineer
Reviewed by: f .
Teresa Hoffman L,
ion Counsel
Andy DeMonte, Dir. Ofl"Liblic Works
AUTHORIZING THE VILLAGE ENGINEER TO EXECUTE A CHANGE ORDER TO THE
DEMPSTER STREET ROADWAV IMPROVEMENTS CONTRACT TO EXTEND PROJECT
LIMIT'S BETWEEN NORTH BRANCH CHICAGO RIVER AND CENTRAL AVENUE
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 C',onstitution of the State of 'Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, the Dempster Street Roadway Improvements includes a contract between the State of`
Illinois Department of Transportation (.Tate) and A Lamp Concrete Contractors, Inc.; and
WHEREAS, the Village is the lead agency and participating financially in the State's project; and
WHEREAS, the project limits are at Ferris Avenue and a point.just west of the intersection of
Central Avenue; and
WHEREAS, the condition of the curb and gutter is in poor condition and the asphalt pavement
constructed in 2001 has multiple pavement patches in the surface between the bridge over the North
Branch Chicago River and Ferris Avenue; and
WHEREAS, the pavement surface of the bridge over the North Branch Chicago River was
rehabilitated in 2010 which would leave a 60046ot segment of Dempster Street between Lehigh Avenue
and Central Avenue within the 5,80046ot long rehabilitated corridor; and
WHEREAS, the designed improvements within the intersection oi'Central Avenue and Dempster
Street require the removal of curb and gutter, sidewalk, and pavement patching in order to complete the
street lighting system installation; and
WHEREAS, the condition of the asphalt pavement surface within the intersection of Central
Avenue and Dempster Street is in poor condition; and
W1IE;REAS, the estimated construction cost for the additional work proposed by the engineering
consultant and Village staff is $139,000; and
WHEREAS, Federal funds should be eligible to be used for 80% of the cost and the Village would
be responsible for the remaining $27,800; and
WHEREAS, this additional work request has not been formally approved by the State and is subject
to possible scope and cost increases; and
WHEREAS, Village staff and the Village's engineering consultant consider it prudent to provide a
contingency amount for possible costs increases in the amount of $12,200; and
WHEREAS, the cost of additional work including the contingency amount is estimated to be
$40,000; and
WHEREAS, the Village of Morton Grove Adopted 2011 Budget in Capital Project Fund — Account
No. 305060_ - 553300 includes $1,190,000 and Lehigh- Ferris TIF Fund Account No. 151099 - 571026
includes $500,000 for the Village's local share of the Dempster Street Improvements, of which
approximately $60,000 is unobligated.
NOW, F11IEREFORF, ICE IT REVOLVED B THE PRESIDENT AND BOARD OF TRUSTEES
OI' THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SEC "TION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2. The Village Engineer is hereby authorized to submit a change in plans to the Illinois
Department of Transportation to include additional work to remove and replace deteriorated segments of
curb and gutter, sidewalk and pavement base, mill and resurface the asphalt pavement, and restore the
abutting roadside areas between the bridge over the North Branch Chicago River and Central Avenue.
SECTION 3. The Village Administrator, Director of Public Works, Village Engineer and/or
their designees are hereby authorized to take all steps necessary to complete this contract, manage, and
monitor the performance of same, and to take all steps necessary to comply with the Village's
obligations therein.
SECTION 4. That this Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS I It" DAY OF APRIL 2011
Trustee DIMaria
Trustee Gomberg
Trustee Grear
'Trustee Marcus
Trustee Thill
Trustee Toth
APPROVED BY MF? THIS 1 I"' DAY OF APRIL 2011
Daniel J. Staackmann, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED and FILED in my office
This 12 °i DAY OF APRIL 2011
Tony S. Kalogerakos, Village Clerk
Village of Motion Grove
Cook County, Illinois