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Home My WebLink About2011-01-10 AgendaAGENDA ~%iLLAGE OF :MORTON Gi~OVE 1MEETING OF' THE BOARD OF TRi~TEE~ TO BE ~IEI,D AT THE RICHARD T. FLICKTNGEI2 A'iUNICIPAL CENTER January 10, 2011 7:00 pm I . Call to Order 2. Pledge of Allegiance ~. Roll Call 4. Approval of NYinutes - Special Meeting of December 9, 3010 Regular Meeting ofDecember 13, 2010 5. Special Reports a. Plan Commission Case PC 10-04 requests approval of apreliminary and final plat of vacation for. New England, as well as adjacent a11ay areas west of New England to be presented by Plan Comnssioner Steven Blonz b. Plan Commission Case PC 10-05 requests a special use and zoning variation for a proposed auto repair facility to occupy an existing building at 5940 Oakton to be presented by Plan Commissioner Steven Blonz 6. Public Hearings 7. Residents` Comments (agenda items only) 8. PresidenNs Report-Adminisir•atior2, NorthwestA7unicipal Conference, CozanciI o~Mcryors, TIF Conarrzittee, Capital Projects, Real Estate Comnefttee 9. Clerk's Repoet -Legal, Cable and Telecamrrzurtica.tions Corr2mission 10. Staff Reports a. pillage Administrator 1) Waler Depar~tmcnt Presentation Regardir~ Meter Replacement Program 2) Miscellaneous Reports and Updates b. Corporation Counsel 11. Reports by Trustees a. Trustee DiMaria - Comma4nity and Econarnic Development Depm~tment, YI/aulcegata 1Zoad TIF Review, Co:rxpre7aertsi»e Plan, Reat Estate Committee, 7,ehigh/Ferris TIF Revietiv, Economic Deve7oyment, Dempsier Street Corrddor Plan (Trustee Thill) b. Trustee Gomberg -Finance Departrneni, Community Relataoias Com~rnission, Finance Advisory Commission, Northwest Municipal Conference, Condominizsrn Association /Trustee Toth) c. Trustee Grear-EireDepartrnent, Emergency?~IanagementAgency, RFD Center, tUIPSTA, Police and Fire Comrnissdon (Trustee DiMari.a) d, Trustee Marcus -Family and Senior Services hepartment, Police Department, Fnvironrnental Health, Police and Fare Conamissian, 1T Comnusnicatrons, Chamber of Commerce (Trustee Ci0i71lJL'rg~ I) Ordinance 10.25 (Introduced Decembe~° 13, 2010) (,Second Reading) Amending Title 7, Chapter 6, Sections ] 2 and. 13 Entitled "Pollution Conh'o1 Facilit-~" of the Municipal Code of the Village 2) Resolution 11-UI (Itnrodu~cedJanua~rylQ 2011) Authorizing an Application for Assista~ice from the Illinois Safe Routes to School Program e. Trustee T19il1 -Public WorTcs, Capital Projects, Traffic Safety Conamissr~on, Natural Resource Commission, Solitl waste tfgency o~"Novthern C-ooic County, Advisory Commssion or: Agiro (2'rttStee Marcus) 11 Resolution 11-02 (Zratrodnced January 1Q 2011) Authorizing the Execution of a Professional Services Agreement with Ayres Associates, Inc. for Aerial. Photogratrunetric Mapping Trustee Toth -Building Department, Appearance Commission, Capital Projects, Plan CommissionlZonirag Board ofAppeals (Trustee Grear) 1} Ordinancell-OI(Inh^oducedJanucan~l©,2011}(First Reading} Rezoning A Portion of the Property Commonly I{nown As dew England Avenue, That Part From Eighty-Four (84') Feet South of Churchill Avenue South to Dempster Street Prom the R-2 Single Family Residential District to C-1 General Convnercial Disuict 2j Os•dmaoce lY-4t2 (Introduced Jctrisaary IQ 2011} (First Reccdingj Approving Vacation of A Street and Alleys Adjacent to the Properties Commonly Knoti~,~n as 690G Dempster Street, 8861, and 8833 Waukegan Road from South of Churchill Avenue and North of Dempster Street 3} ordinance 11-03 (harroduced,7anunry 10, 2011 j Granting A Special Use 'Penvit For An Automotive Repair- Facility in the Village of Morton Grove 12. Other Business 13. Presentation of Warrants - $760,861.18 dated December 27, 2010 ~79Q335.08 datod.lauuaiy 10, 201 i 14. ITesidents' comments I5. Rxecutive Session - Persoruiel Matters, Labor _Vegotiations,Peuding Litigation, and Real Estate 16. AdjOlt4 rimenf - Te ensure full accessibiLig~ and egiwalpartici~ation for all interested citizens, individuals with disabilities who plan to aAten[l and who requ~irc certain accom.:nadafions in order to observe and/or~articipate zn tlei.r »aeetitz~, or who have questions regarding the acecssibilih.~ of these fiiailities, are requested to contact Susan or Marlene /847/470-5220] yromptly to allow floe pillage to nrnke reasonable accomnwdations. MINUTES OT THE DECEMBF,R 9, 201U VILLAGE BOARi) OF TRUSTEES TAX LIJVY YUI3LIC HEAKI>XG RICHARD T. EL1CI~INGER NIL'>\ICIPAL CE?YTER 67.01 CAPULINA AVENUE MORTON' GROVE, ILLINOIS b1i05i Pursuant to proper notice in accordance with the Open Meetings Aet, the special meeting was called to order at 5:30 prn by Village President Dat~icl J. Staaclcmann whe led the assemblage in the pledge of allegiance. in attendance were: l;lected Officials: Mayor Dtuiiel J. Staackmann, and Trustees Dan DiMaria, Lane Gomberg, Sheldon Marcus, John Thill, Maria "Loth, and Village Clerk Tony Kalogerakos Absent: Trastee Grear Also Fresent: Village Administrator Joseph F. Wade, Corporation Counsel Teresa Hoffman Liston, Finance Director/Treasurer Ryan Horne, Library Director Ben Shapiro, and numerous members of the public and media Mayor S4~ackmann requested Ms. Liston outline the reason and legalities for this evennrg's meeting. ,,, ,~ ,i 5. ~:i ~tOP Ct„~C ;,F. *`-Sr• of r~.,,ohr'S .;,F~r;f,g la a~ to ho;d a n~tbi~c !;ea ~n~, on ti::,~ tax let~v for the Village of Morton Grove. The Illinois Truth in Taxation Act requires any time a Corporate Authority intends on raising khe tax Icvy by more than 5°/a beyond the previous year a Truth in `Taxation Public lIearing must be held. Notice of the public hearing must be published in a newspaper of general circulation. This public hearing is different tha~s the public hearing on the budget. The law requires the Village hold a separate hearing on a different night for that purpose. There has been a bit of c<rn'fusion why our levy is more than ~°6 because the Village Board approved a leery of 3.5%. The Morton Grove Public Library is organized under a statute called the Local Library Board Act. The Library is under the purview of the Village; however it operates as a separate governing board.. They adopt their own budget but the law regtures the Corporate Authorities, the Village Board, to pass the levy for the,Villa.ge and the Library. With the Library's current 13% 1:3x levy, the total Village levy will amourri to more than 5%. The Village is Therefore complying with the law by holding a truth iu taxation hearing this evening. Mayor Staaekmami tlte^ opened the Yormal Public Hearing. Village Administrator Wavle then introduced Mr. Ben Shapiro, the l;xecutive Director of the Morton Grove Public library who presented the Library's l evy. He read their mission statement which is, °The Morton Grove Public Lihrarr~ mill pr~ouide cr place offerifx,; mn[erials. tn~ogr~ums, and servaces !o ua~.ris/ the comnzun~itti~ in. Its pw~sasid gfpersonal growdh and lifelong learning." He stated the library has been under different pressw'es over the past few years. He. reviewed the trends which showed increased usage of the librvy since ?005. Budget objectives for 201 ]are to keep spending as close to the ?010 spending levels as possible, maintain services while dealing with the increased needs of residents, replace vendc~s and resources that have become too costly, retain sufficient funds to cover needed HVAC units, as well as other deteriorating building issues, replace an aging network, and overall avoid debt. The. library is not allowed to tssuc bonds or otherwise get involved in a mortgage. Mr. Shapiro stated the Library must levy taxes in order to meet their st<uidard operating costs. They have no wav ~~ issue bonds or assess other taxes or fees other than overdue book(s)/recording fine(s), and those Fines bring in less Phan I "/o of the overfill operating budget The library is also required to keep I /3 of it annual operating expenses in reserve and interest on those- monies is also no longer a sow~ce of income. Mr. Shapiro went on to explain the. library's reduction in non-levy income thereby expressing their need to raise their portion of the Icny for this year. tae also went on to state the 2011 budget is only 6.5",% greater than iu 2010. Thsy need to replace rivo HVAC units this year a}ong with a portion of an aging roof which will amount to approximately X55,000. The library also needs to replace network servers which are at the end of their lifespan. They also need to replace a failing PBX and uoit:email system. Mr. Shapiro then stated the library is only 3"/o to 4% of the overall tax bill depending on what area of the Village you live in. At the conclusion of ~iiir. Sirapiro's PowerPoint presentation, Mayor Staackmann asked if anyone had any questions. There were. none. Finance DSrector/'Treasurer Ryan Nome than began his presentation for the Village. Wlvle Mr. Horne was setting up, '1'nistec Tlvll asked if al (the individuals signed up at the library were Morton Grove residents. Mr. Shapiro stated records at'e kept on Morton Grove residents only. IIe else stated he believed reciprocal borrowing from other libraries may be going away soon. ~I~TUSl~°° ~'f a"CUB W£;.5 d'aSt; :'.SSed 0.~~::h~ C6T;.b]?=~;1 II1C!'C2. ie t%;: ih~ lf; J;:;S. I~e did ^,:'S '-?r.t~Yt',C.I;?tF' receiving the library's budget and levy at die last minute. Everyone present has fiscal concerns acid e~'ery unit 1s making every effort to keep costs down to a minimum so no additional property taxes are extended. Trusfec Marcus asked if Mr. Shapiro is working on minnuizing expenditures and sitieC. the Village has not been privy to all of the Library's information why is this such a large percentage? Mr. Shapiro stated it ma.y behoove the Village to send a liaison to Library Board meetings. He stated all discussions happened at open Library meetings. Ile felt in order to meet the needs of the community a I S% levy was warranted but the 13% was agreed upon. Mr. Shapiro stated it is hfu'd to do a coorparison between the two budgets being presented this evening. IIe also did not feel this was a historically high budget lc»y. 1Ie felt they have asked for only what is needed to provide the appropriate services to the community. Trustee Marcus stated these are such difficult times and questions needed to be asked and answered. Mr. Hoffman, Secretary for the Library Board, stated they have tried to Keep costs down. 'I~heir wish Lists have been whittled down. "There are aging, systems that need attention at the libeary building. "I'rustec DiMaria asked what is the library tallung in terms of cost per household. Mr. Shapiro estimated the average household increase would be S4.OG. '=VIr. Ilorne then presented the Villages tax levy, rate of increase, and net affect to the taxpayers. He sl=ated the main oUjectives for the Village were a balanced budget, long term sustainabitity, and meeting expectations. The amount of real estate taxes basically depends on where you live when you add ii. school dish~icts and the division of townships. There are many taxes which arc common to all homeowners; however, the percentage of the property tax levy that goes to the Village is only 12% to 15°~o depending on where you live. The Village bad no tax levy inci~~ease in 200$ or 2009. IIe showed the tax levy calculation a~~d did comparables. He also explained the Village's abatements. He talked about the agci~~cy tax rate report from Cook County. Mr. Horne estimated the impact to the homeowner this year from the. Village would be approximately $3ll to $40 per household depending oi~ the aett~al cost of the home. Mayor Staackmann stated the blended tax bill is approximately 6.2%. It is anticipated the combined levy with the Library would bring the average home up approximately $60.00. Mayor Staaclcmatm tried to clarify the dollar amounts 4vith the Library. A discussion regarding the Cook County multiplier rate ensued. Following the conclusion of the discussion, there were i~io additional questions from the Villa~~e Board. The following residents then spoke: Mark Goldstein, Treasurer from the Morton Grove Public Library. "i~he Champion published a breakdown of the Village's budget and he staled the figures pi"esented tonight did not match their nwnbers. He could not, however, specifiically identify the. differentials. Aaul Berg, lives ou School Strut. He asked whether ibere had actually beer: any cutting on the Library's budget The Village is raising taxes but has Police, Pire, and Public Works services to supply to the b'illage. He wanted to know why the library had a $430,000 increase and how could they justify this levy? t9avid Calirr~ag, a 30 year resident. 1-fe. was upset the Library was raising ta.Kes b} 13.5% and felt their budget was a `fantasy budget". Fle stated the country is in a recession aiid to ask for such a large amount of morrey from the Village residents was terrible. He stated with the "click of a mouse" you can get anything you could possibly want. There is no need for "ambiance" at the library. Libraries ate not free they are paid for with taxpayer monies. Mark Albers. Nr. Atbers reiterated the library is not for free, it is paid for with taxpayer dollars. Mr. Shapiro is not a resident of the Village and Mr. Albers felt. he did not have a vested interest. Mr. Albers felt resider±s do not want a new library and the burden of $34 million it would take to build such a building. He also felt funding improvements for this cun~ent building made ]Stile sense. Adding staff when everyone else uses deleting ~a~as also not appropriate. He was concerned why the library submitted their budget at the Last minute and stated the taxpayers of the. Village world not stand for this type of behavior. IIe~ encouraged evenrone to attend the Library Board meeting this same evening at 7:00 pm and voice their opposition. Catherine Peters. Ms. Peters stated the Library Board was out of touctr. She is here to speak for her neighbors who are comprised of young families and seniors. She is please the local government is making an honest atten.pt to live within their means. The police and fire. departmenis are more important and flee Libra~•y is certainly not entitled to such a large shame of taxpayer monies. The Library Board has expressed an entitlement with fulfilling their wish list, and thought the taxpayers of the ~~illage would go along with a "blank check" for them. Ms. Pctcrs felt the Libr~-y was only serving themselves surd it is time they present a budget that is in line with reality. Laura 3+rish. Ms. Prish presented a different perspective. She feels families are growing a~sd children would bonefit from the library. Pining a roof and replacing worn HVAC systems she feels is not a wisl~i (ist. Her opinion was the library provides basic necessities for the community. Massio 33arbetfa. FIe is aware. taxes purchase the services needed for the Village but he felt expenditures were well above what should he spent. There should he no borrowing. He believes Morton Grove is a peaceful commu~~tity. He also expressed his concern about police. and fire pensions and noted they were too expensive and the Vil}age cannot afford Bach pensions He is in support of the library°s repairs because children are hehind in learning. He believes the success oCthe country is dependent on science and technology and therefm~c believes good libraries are. a necessity. If we do not do something the country will decline in stature. Sandi°a Covey. Ms. Covey expressed her concern over the 6?% levy. She has Iivcd in the Village for 20 years acrd has never seen so many vacant buildings. The Village needs to jump start the local economy and bring back revenue to the Village. She thought the library should seek out businesses that could contribute their time and supplies to make the various repairsto the current bailding. She felt a collaboration effort was needed. She also thanked the police and fire de~parhnent for their past help to her family. ,4chninistrator Wade then answered some questions that had been raised by residents hle stated the. police and fire pensions are mandated and Villages must contribute an amount equal to the aetuaria( .,..~,. vn_e uar?6i'? e3'.'L•biich ~d ide :i~Bni on t0 Slat: tr; ra ,C ale`-- F ~' -._.. ... ~_ .u.._ ~_o, ,,.,~ '_ _..rr~, aid benefits that are mandated by law. Currently there is a pension reform hill that wi13 hopefully help with those requirements. He also talked about the Village being a "Mayberry" type community. While that may he true, there are no walls or boundaries to protect the Village from crime and therefore the police and Fire departments are still needed. i3oue Stein, 3(i year resident. He felt there was no way aJ~ound the blended leery and the increase in taxes. He stated he is part of the Finance Advisory Commission for the Village and they are planning on holding meetings to address the pension situatioi: and look at possible solutions. There being no further discussion, Trustee Marcus moved to adjourn the. Public Hearing. Trustee Thill seconded the motion which was unanimously approved pursuant Co a voice vole at 6:46 pm. At the conclusion of the Special meeting, Trustee lliMar?a moved to adjourn. "fhe motion was seconded by Trustee. Toth and approved tmanimonsl_y pursuant to a voice vote. at 6:47 pm. _..__ Minutes by: Tony S. Kalogcrakos, Village Clerk Special meeting minu~as.l2-09-10 CALL TO ORDER I. Village President Dan Staackmann called the meeting to order at 7:00 p.m. After leading the assemblage in the Pledge of Allegiance, he directed the Village Clerk to call the roll. Village Clerk Tony Kaiogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. APPROVAL OF MINUTES IV. Regarding the Minutes of the November 22, 2010 Regular Meeting, Trustee DiMaria moved, seconded by Trustee Grear, to accept the Minutes as presented. There was no discussion. Motion passed unanimously via voice vote. S^r~r-.i,IAL i-SGFV4~i J Trznsporfatior. Grant Recognition to State Representatives Lou Lang and John D'Amico Mayor Staackmann said the Board was fortunate this evening to have State Representatives Lou Lang and John D'Amico present. He said they represent Morton Grove in Springfield and were instrumental in the Village's receipt of a transportation grant. He asked Village Administrator Joe Wade to elaborate. Mr. Wade said That the Village had submitted a transportation enhancement grant application earlier in the year, and thanks to the efforts of Rep. Lang and D'Amico, was successful in receiving the grant. The grant, valued at 5430,000, will be used for the realignment of the railroad crossing at Lincoln Avenue. IUtr. Wade also fhanked both representatives for their help with the Dempster Street protect, noting that they helped turn a plan into reality. Niayor Staackmann agreed, staling, "Whenever we call them, they answer and come through for Morton Grove." Rep. Lang said that he has represented Morton Grove for 23 years in the Illinois General Assembly. He also represents Skokie and Lincolnwood, and said it was a pleasure to represent all these communities, and to do whatever he's able to do for them. Rep. D'Amico said he was honored to represent Morton Grove in Springfield, and said he appreciates that "Morton Grove lets me know what we need and whaYs important.'' The assemblage thanked the State Representafives with a round of applause. .. _. _... -.. _ Minutes uf-BCBmbeY13,3008o~rd 1lAeetlui IV. SPECIA4 REPORTS (continued) 2. Plan Commission Chairman Ron Farkas presented this case. He stated that the applicant, Nasri Ayasra of Austin-Oakton Service Inc. was requesting a special use permit and approval of several variations for proposed alterations to an automobile service station mini-mar!. He plans to convert one of the existing service bays to a sales area for beverages and other cold goods. Mc Farkas said the Commissioners had several ques- tions for Mr. Ayasra, all of which he answered satisfactorily. The Commission did note that the traffic study was quite disappointing, and the Traffic consultant did not appear at the public hearing. However, Mr. Ayasra stated that he did not feel any appreciable Traffic increase would result if the Special Use was approved. The Commission voted unanimously (with two absent) to approve the Special Use and associated variances. Presentation of Proposed 2011 Budget Village Administrator Wade said that this Budget is the culmination of work that began last summer, and included several budget workshops, all open to the public He thanked all the department heads and their staff for all their hard work in preparing this budget, and Thanked Sue Lattanzi and Marlene Kramaric, the Executive Secretaries, for their help in assembling the budget package. He also thanked the Village's Finance Advisory Committee, the members of which have been extremely helpful. Mr. Wade said the Board had been desirous of having a balanced budget this year, and thus a small increase in the tax levy was included. The last time there was a balanced budget was three years ago; the Village has been using a eombinaticn of position eitminaiic-,r~s and fund balance to maintain its budget. He said the Village has realized about 51.2 million in savings in personnel costs, but, he pointed out, it cannot continue to rely on using fund balance.. Fund balance should be maintained so as to cover, if necessary, approximately three months': of operating expenses. Ifs not excessive, and the Village needs it for disasters and/or economic difficulties. I's also important to have the ability to borrow money at affordable rates and agreeable terms. The capital projects bonds, issued earlier in the year, are already funding projects such as the replacement of the 1912 water main nn Dempster Street (a $1. t million project} and water tower painting. Mr. Wade said that bond rating agencies look at how solvent a municipality is as well as its fiscal management. They Tike to see a management structure that isn't continually drawing down on fund balance. b. For 2011, Morton Groves General Fund budget (which funds all the "basics°) is slightly below the 2010 budget in expenses. The 3.5% tar, increase is primarily related to pensior. funding and debt service payments. Several service cuts are incWded in the 2D11 budget., such as reduced tree trimming and tree planting, and the elimination of cardio-pulmonary resuscitation training. Some costs are being deferred., such as poilce vehicles. All of the Village's services were analyzed; with the result being that the senior bus service, which costs $30,000 annually to operate (not including the additional liability costs) and serves only about 30-35 people, will be eliminated. Nir. Wade said he could not, in good conscience, recommend continuing that service white at the same time, asking the police department to hold off on the purchase of replacement vehicles. He said the Village is looking at alternatives for transportation, including a volunteer ride-sharing program.. but reminded everyone tha± there is still a taxi discount program in the Village far seniors. The Vil4age is also looking to see if there is another agency around thaf provides transportation services. Mr. Wade apologized to seniors who may not have been aware of this change. .. A4inufPS nfDetien~b®r 95, 3010Hoxfd 6Aleetrtg iV. SPECIAL REPORTS (continued) c. The Water Fund is a larae concern. The Village is close to operating its Water Fund at a deficit. The cost of purchasing water and providing service and maintenance to keep the water running, and infrastructure costs (as the Curren` system ages}; the expenses are exceeding the revenues. Te address this, the 2011 Budget proposed a 3% increase in the water and sewer rate for the next five years. Additionally, the 50% senior water rate discount will be phased out over the next several years. The 50% discount currently costs the Vifage about x,250,000 annually. Mr. Wade noted that the Village's Finance Advisory Commission has looked at all of these recommendations and has agreed that these measures must be taken. Mr. Wade said that Morton Grove's 50% water discount-vvith no quali"tying factors-is an anomaly. Only two other suburbs (Crystal Lake and Palatine) offer any type of senior dis- count, and in both cases, it's substantially less than Morton Grove's. The elimination of the discount will be in phases. Thus, in 2011, the discount will be 4D%; in 2012, 30%; in 2013, 20°/ ; in 2014, 10%, and no discount in 2015. d. Mr. Wade said the 2011 Budget funds the pensions at the actuarially-required contribution rate. He then turned the presentation over to Ryan Horne, the Village's Finance Director. e. Mr. Horne commented that a Public Hearing on the Tax Levy had been held last Thursday. The Village's total levy includes the Morton Grove Library's levy. The co;nbined levy is 6.2°/ . A question had come up during that public hearing that Mr. Horne wanted to address. A resident had noted that, in the Morton Grove Champion, it looked like the Village budget called for spending about $2 million each on the police and fire pensions, yet in Mr. Horne's presentation, he had stated that it was more like $1 million each. The resident wanted to know why the figures were. different. Mr. Horne said the difference was because the tax levy reflects only one source of the funding for the pensions. So about half of the pension funding will be coming from the tax levy increase. The balance of the S2 million comes from other sources, such 8S °mnlnliaa rnntribUtlOnB and investment earnings. He pointed out that this is the first tax levy increase the Village has requested in two years. The Village is asking for a 3.5% increase, while the Library's increase is 15.6%. The total combined net levy is $12, 782, 383. While Mr. Horne paused to address a technical difficuliy~, Trustee Thill asked Mr. Wade to touch on the Village's assistance fund. Mr. Wade responded that the Village does have a financial assistance fund, which is administered by Director of Family and Senior Services Jackie Walker-O'Keefe. The limit is $300 per household, and can be used for items such as utilities. g. Mr. Horne pointed out that there is a 3% or 5% addition for loss on collection included in the extended levy. The estimated impact to the homeowner can be calculated fairly easily, Mr. Horne said. If a resident was paying $1,000 a year to the Village in taxes; increase that by 3.5%. So the impact would be an additional $35 annually. h. The Water & Sewer Fund is an enterprise fund, meaning the services are provided on a cost- recovery basis to parties outside the government (customers). The tax levy does not support the Water & Sevver Fund. He noted that the Village is hoping to capture 10% more revenue in 2012 due to replaced water meters. The current average age of the Village's water meters is 26 years old. Replacement is recommended every 15 years, so the Village is overdue. Mr. Horne noted that the purpose of the water meter replacement program is io replace old meters experiencing a 14% loss on readings. That means that the Village is paying the City of Chicago for water but not realizing the appropriate revenue from customers for it. Mr. Horne said that, although a consultant's report had recommended implementing a water meter replacement fee, no such fee is proposed in the 2D11 budget. ...'Minutes o[ DeCemberl3, ~tl'tA,BoarA Meitlna IV. SPECIAL REPORTS (continued) The impact to homeowners of the 3% increase in the waterlsewer rate is about $20 a year for those under age 65, $30 a year for those ages 65 and over. The total impact to homeowners of both the water rate increase and the 3.5% tax levy increase is about $60 annually. V. PUBLIC HEARINGS Mayor Staackmann declared the Public Hearing on the 2011 Budge`, open. He asked if there were any comments from the assemblage. a. Bill Lukshaw, 5640 Capri Lane, Mr. Lukshaw noted that home values have dropped significantly and expressed surprise at the size of the library's tax levy. He said the Village's levy of 3.5% was palatable, but the additional library tax was quite a surprise. He asked why the Village didn't let residents know about it sooner. Mr. Lukshaw also wondered if any representatives from the Library would be present this evening to discuss this matter. He stated that this is the "worst economic climate since the Great Depression" and felt that increased taxes and fees might mean people having to move out of Morton Grove. He didn't feel this budget was "keeping people in Morton Grove'. b. 1 ony Kovacs, 8302 Avalon. Mr. Kovacs said his comments had to do with the Library's tax levy. He said that Corporation Counsel Liston had previously stated that the Village Board was required to approve the Library's levy, buf he wondered if there was a cap or limit on what it could approve. Ms. Liston responded that this is a complicated statutory question, but what is clear is that once the Library asks for a certain amount, the Corporate Authorities are required to approve it. Trustee Marcus reminded ever; one ihat there are many ether units of ^yovemment reflected on your tax bill; the Village's portion is only about 12%-14°io. He was curious about how many meetings (i.e.. school board. township, etc.) of other taxing bodies residents had attended. Trustee Marcus said he felt the Village has done a good job of keeping costs down while maintaining the quality of service that residents expect. d. Trustee Marcus said that he is "not enthusiastic" about having to increase taxes, but it is necessary in order for the Village to maintain its public safety services. He urged everyone to examine their tax bills when they get them, to get a better idea about where their money is going. Trustee Marcus added that he personally wasn't thrilled with the Library's tax levy request, or the explanation provided by Director Shapirc at the Tax Levy public hearing as to why this amount vaas needed. But, as Ms. Liston has pointed out, the Board is required to approve it. Trustee Thill, responding to Mr. Lukshaw, noted that the Village Board had received the Library's budget twe days prior to the Board Meeting where the Budget Ordinance was formally introduced. The other thing to remember, he said, is that the Board is not allowed to question the Library's Budget-only residents can do this, at Library Board meetings. Some questions were asked of the Library at the Tax Levy Public Hearing, and he didn't feel that all of theirs were satisfactorily answered. Mayor Staackmann pointed out that the Library did bring their Budget to the Village within the required legal timeframe. He added that the Village has no authority over home assessments for valuation. That's done strictly by Cook County. ...... MiquRes`ef'QeC~mber 93,301D$batB Meetitat V. PUBLIC HEARINGS (continued] g. Georgianne Brunner. Mrs. Brunner said she had looked at her tax bill and noticed that the Village's portion had gone up, even though there hasn't been a tax levy increase in the last two years. She said that, when she was on the Board, she cautioned her colleagues not to tell residents that the Village poriion of their taxes vdouldn't go up, even with a 0°io tax levy increase. But she also wondered why it would go up without a tax levy increase. h. Trustee Marcus said that the assessment and multipliers play an integral part in formulating the tax bill. It's confusing and it's frustrating, especially when the Village makes a commitmer,± and the State "overrides" it by increasing the multiplier. Obviously, the Village has no control over what the State does. Mayor Staackmann said that the total amount the Village requests in the levy is what it receives. When the tax is levied, it goes out as an aggregate amount against all the assessed valued properties in the Village. Vacant properties have a reduced assessment value, which means tha± other properties wil( have to make i± up. Assessments on various properties fluctuate, and exemptions on properties are also a factor. He said the Board would have Piked to keep the tax levy increase at 0%, but pension obligations prohibited them from doing so. Thera being no further comments, Mayor Staackmann asked for a motion to close the Public Hearing, Trustee Marcus so moved, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg ayre Tr. Grear ave Tr. Marcus ~ Tr. Thill are Tr. Toth V!. RESIDENTS' CQMMENTS tAc~enda Items onfyl Bif( Lukshaw. INr. Lukshaw asked, how can the Village make things as viable as possible? He noted that the Village has two Tax Increment Financing (TIF) districts.. one on Waukegan Road and one in the Lehigh-Ferris area. The Waukegan Road TIF has seen roadway im- provements and several new businesses, but Mr. Lukshaw wondered why that particular TIF district couldn't be closed out so those properties could return to the general tax rolls. Vli. PRESIDENT'S REPpRT Mayor Staackmann established the meeting dales for the Village Board for calendar year 2011. as read for ±he record by Clerk Kalogerakos: January 10 and 24 July 11 (July 25 is cancelled} February 14 and 28 August 8 (August 22 is cancelled) March 14 and 28 September 12 and 26 April 11 and 25 October 10 and 24 May 9 and 23 November 14 and 28 June 13 and 27 December 12 (December 26 is cancelled} .. _.. _ _... Aflinutes.of LfeaBmi~r 93,2010EodM Megt ViL PRESIl3ENT'S REPORT (continued) 2. Next, Mayor Staackmann. asked for a motion to concur with the appointments of the following individuals to chair the designated commissions (below), as read for the record by Clerk Kalogerakos: Alice Rupkey to chair the Advisory Commission on Aging Deanna Gotta to chair the Appearance Commission Ron Fine to chair the Cable and Telecommunications Commission Samina Hussain to chair the Community Relations Commission David Lewis to chair the Economic Development Commission Georgianne Brunner to chair the Board of Environmental Health Doug Steinman to chair the Finance Advisory Commission Michael Simkins to chair the Fire and Police Commission Mary Busch to chair the Natural Resources Commission Ron Farkas to chair the Plan Commission/Zoning Board of Appeals Keith White to chair the Traffic Safety Commission Trustee Thill moved to concur with these appointments; seconded by Trustee Gornberg. Motion passed unanimously via voice vote. Mayor Staackmann noted that the regularly-scheduled meetings of the various boards, commissions, committees, and subcommittees for 2C11 wiil be posted and available on the Village's website. 4. Mayor Staackmanr, sought concurrence for the following Administrative Appointments for calerridar year 2x,11: Joseph F. Wade appointed as Village Administrator Elizabeth M. Rochford appointed as Adjudication Officer Ed Hildebrandt appointed as Building Commissioner John D. Said appointed as Community and Economic Development Director Teresa Hoffman Liston appointed as Corporation Counsel John Hill appointed as EMA Coordinator Jackie Walker-O'Keefe appointed as Family and Senior Services Director Ryan Horne appointed as Finance Director/Treasurer Tom Friel appointed as Fire Chief Mark Erickson appointed as Police Chief Andy DeMonte appointed as Public Works Director Frank Tennant appointed as Village Prosecutor Trustee Thill moved to concur with these appointments; seconded by Trustee Gomberg. Motion passed unanimously via voice vote. 5. Mayor Staackmann wished everyone a happy and safe holiday season. He particularly com- mended the Public Works Department, especially with regard to repairing water main breaks.. noting that They had been out to make repairs three times ir. a 'L4-hour period-over a week- end:' . Minutes i6f.DecemberM$"~A'r033oard,NleEtn°. VIII. CLERK'S REPORT Clerk Kalogerakos noted that any resident who wished to address the Board during residents' comments should fail out a form found in the back of the room and bring it up. 2. Clerk Kalogerakos wished the assemblage happy holidays. IX. STAFF REPORTS A. Village Administrator Mr. Wade reminded everyone that the December 27th Board Meeting was cancelled;. and wished the assemblage happy holidays. B: Corporation Counsel: Corporation Counsel Liston had no report. X. A. Trustee DiMaria: 7Rt1STEES' REPORTS Trustee UiMaria had no formal report, but wished everyone happy holidays. B. Trustee Gomberg: Trustee Gomberg presented Ordinance 10-23, Adopting the Budgets for All Corporate Purposes of the Village of Morton Grove and the Morton Grove Library, Cook County, Illinois, For the Calendar Year Effective January 1, 2011 and Ending December 31.2011. This is the second reading of this Ordinance. a. Trustee Gomberg noted that this budget is the culmination of many months of work, including three budget workshops that were televised and covered in the local newspapers. He said that the budget continues to provide the Village's excellent services, but this year; with a balanced budget. He commended Finance Director Ryan Horne and his staff for all their hard work, and thanked the Village Administrator and a!I the department heads for their efforts as vdell. Trustee Gomberg also praised the members of the Finance Advisory Commission for their guidance Throughout the budget process. He then moved to adopt Ordinance 1C-23, seconded by Trustee Thill. b. Trustee Toth said she understood that the Village Board does not have any legal right to not approve the Library's levy request, but she wanted the record to reflect her disappoin*.ment with the Library Board for not looking harder to make budget cuts. ... ... Minutes ar'7~siamber'M3,2070Baard W~atiy:',. X~ TRUSTEES' REPORTS (continued) B. Trustee Gomberg: (continued] Trustee Toth said she also understood that money was required to patch the roof, but wondered if it was really necessary, 'rn this economic climate. tc add one full-time and four part-time librarians. She wondered if adding volunteers had been explored. Trustee Toth also wondered if salaries were held at 2010 levels or if they were increased for 2011. All in all, she felt the library was not being fscaliy responsible. She said she wished the Library Budget and levy request was separate from the Village Board's, so that she could vote 'no' to the Library's portion. Her statement was applauded by the assemblage. Mayor Staackmann called for the vote. Motion passed: b ayes, D nays, 1 pass. Tr. DiMaria afire Tr. Gomberg aye Tr. Grear ,afire Tr. Marcus pa55 Tr. Thill aye Tr. Toth aye 2 Trustee Gomberg then presented Qrdinance 1D-24, Levying and Assessing Taxes for the Village of Morton Grove, Cook County, Illinois, for the Fiscal Year Beginning January t, 2D11 and Ending December 31, 2D'i'i. This is the second reading of this Ordinance. He explained that the Village's budget requires a tax levy amount of $8,482,004. The Village is also required to levy an additional $9,829,406 for debt service payments, for a total levy before abatements of $18,311,410. The levy for the Public Library is $3,099,519, for a combined total levy of 521,410,929. Nowevet, the Board will adopt Resolutions abating 88,628,546 from the levy, resulting in a net levy in the amount of $12,782,383. These aoafFments w;14 ` np tov q,,;=;ilnte wi.. ~...: ie fmn-:: Gut wv `_'iLi ~~ titan e made b.. ause the aha property taxes, but by law must be included as part of the'property tax levy. Trustee Gomberg said that it's important to note that the Village is abating a portion of the tax levy for many years, in spite of the foreclosure and recession "plague" that has hit the nation. He said he's heard from residents who don't want a tax increase and residents who have indicated they're willing to pay a tax increase in order to i:eep vital services from being reduced. Trus±ee Gomberg said he felt that every municipality seems `.o have come to the realization that continual cost-cutting to avoid tax increases can only lead to unacceptable decreases in services. Trustee Gomberg said that this tax levy request is an acceptable compromise between a tax increase and unacceptable service cuts. (n the last 3 budget cycles, the Village's portion of the tax levy has totaled only 3.5%. Trustee Gomberg moved to adopt Ordinance passed: fi ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg Tr. Marcus aye Tr. Thill 10-24, seconded by Trustee Toth. Motion aye Tr. Grear ave ayie Tr. Toth a}re AllitiuCes ~o1'Decemta:r^I$3074~aartl Maititing X. TRUSTEES' REPORTS (continued) B. Trustee Gombera: (continued] Trustee Gomberg then brought forward the first of eight tax abatement resolutions: 3. Resolution 1D-84, lax Abatement Resolufion for the 2010 Tax Levy Relating to Ordinance 98-41. He explained that Ordinance 98-41 was for the issuance of $3,165 in general obligatlon promissory notes. The ordinance provided that the levy of taxes for fhe year 2010 should include sufficient funds to pay $269,896 for the debt service payment on said bonds. The 2011 Budget has allocated revenue from the Waukegan Raad TIF Fund in the amount of $269,896 to pay fer this debt service. Trustee Gomberg moved to approve Resolution 10-84, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg ave Tr. Grear aye Tr. Marcus ayre Tr. Thill gyre Tr. Toth ayre 4 Resolution 10-85, Tax Abatement Resolution for the 2010 Tax Levy Relafing to Ordinance 99-01. Trustee Gomberg explained that Ordinance 99-D1 was for the issuance of $15;495,000 in general obligation bonds, Series 1999. The ordinance provided that the levy of taxes for the year 2010 should include sufficient funds to pay $1,595,833 for the debt service payment. In March of 2009, pursuant to Ordinance 09-05, the Board issued refunding bonds in the amount of 37,650,000 tc refinance the remainder of the Series 1999 bonds. However, despite the -efunding, Cook County wall cont:n,.o to iev~; ±axes as provided In Ordinanae 99.09. Therefore, this resolution, abating the debt service far the Series 1999 bonds, is required. After abatement, the net levy for the Series 1999 bonds is zero (SO). Trustee Gomberg moved to approve Resolution passed: 6 ayes, 0 nays. Tr. DiMaria ayre Tr. Gomberg Tr. Marcus aye Tr. Thill 10-85, seconded by Trustee Toth. Motion aye Tr. Grear ayre aye Tr. Toth ayre 5. Resolution 10.86, Tax Abatement Resolution for the 2010 Tax Levy Relating to Qrdinance 02-30. He explained that Ordinance 02-3D was for the issuance of S5,3DD,000 in general obligation promissory Holes, Series 2002. The ordinance provided that the levy of taxes for the year 201 D should include sufficient funds to pay $445.344 for the debt service payment. in September of 2009, pursuant to Ordinance 09-15, the Board issued refunding bonds in the amount of $4,920,000, Series 2009A, to refinance the remainder of the Series 2002 notes. However; despite the refunding, Cook County will continue to levy taxes as provided in Ordinance 02-30. Therefore, this resolution, abating the debt service for the Series 2002 notes, is required. After abatement, the net levy for the Series 2002 notes is zero (50;. Trustee Gomberg moved to approve Resolution 10-8n"", seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg ave Tr. Grear aye Tr. Marcus ayre Tr. Thill aye Tr. Toth aye _ .. 68intitas ut?oeeemteria,:2010`Hoard'N~efid`~ X. TRUSTEES' REPORTS (continued} B. Trustee Gomberq: (continued) Resolution 10-87, Tax Abatement Resolution for the 2010 Tax Levy Relating to Ordinance 07-26. Trustee Gomberg explained that Ordinance 07-26 was for the issuance of $9,200,000 in general obligation bonds, Series 2007. The ordinance provided that the levy of taxes for tha year 2010 should include sufficient funds to pay $779,800 for the payment of principal and interest on said bonds. The 2011 Budget has allocated revenue from the Lehigh-Ferris T IF Fund in the amount of $779,800 to pay for this debt service. Trustee Lemberg moved to approve Resolution 10-87, seconded by Trustee DiMaria. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear ave Tr. Marcus aye 7r. Thill ave Tr. Toth aye Resolution 10-88, Tax Abatement Resolution for the 2010 T'ax Levy Relating to Ordinance 09-05. He explained that Ordinance 09-05 was for the issuance of $7,65D,000 in general obligation bonds, Series 2009. The ordinance provided that the levy of taxes for the year 2010 should include sufficient funds to pay 51,488,218 for the debt service payment on said bonds. The 201'; Budget has aliocated revenue from the Local Option Sales Tax in the amount of $44D,000; revenue from accumulated interest earnings of $2,500; revenue from the Water( Sewer Fund in the amount of $372,054, and available fund balance in the Debt Service Fund of $ 192...29 iv pay for ffils C.ebi Seib"i:.c. {~iiicr ti"' `~ ' ~ ~„ rIe`L I-;"y' IUr lniS Yinrid icSe auafcment5, series is 51,006,883. Trustee Gomberg moved to approve Resolution 10-88, seconded by Trustee Marcus. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear Tr. Marcus aye Tr. Thill aye Tr. Toth ave 8. Resolution 10-89, Tax Rbatement Resolution for the 2010 Tax Levy Relating to Ordinance 09-15. Trustee Gomberg explained that Ordinance 09-15 was for the issuance of 54.920.000 in general obligation bonds. Series 2009A. The ordinance provided that the levy of taxes for the year 2010 should include sufficient funds to pay $529,212 for the debt service payment on said bonds. The 201 i Budget has aliocated revenue from the Waukegan Road TIF Fund to pay the $529,212 to pay for this debt service. Trustee Gomberg moved, seconded by Trustee DiMaria, to approve Resolution 10-89. Motion passed: 6 ayes, 0 nays. - Tr. Dihlfaria aye Tr. Gomberg ayre Tr. Grear ave Tr. Marcus ave Tr. Thill aye. Tr. Toth ave 16 ... Mtnirtes af'D¢semder'13.:~201(!'Boartl~klFeetiii5i X. TRUSTEES' REPORTS (continued] 8. Trustee Gombera: (continued) 9. Resolution 10-90, Tax Abatement Resolution for the 2010 Tax Levy Relating to Ordinance 09-28. He explained that Ordinance 09-28 was for the issuance of ;2,685,000 in general obligation promissory notes, Series 20098. The ordinance provided that the levy of taxes for the year 2010 should include sufficient funds to pay 896,234.88 for the debt service payment on said notes. The 2011 Budget has allocated revenue from the Lehigh-Ferris T IF Fund in the amount of 52,777,633 to pay for this debt service. Trustee Gomberg moved., seconded by Trustee Grear, to approve Resolution 10-90. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg awe Tr. Grear afire Tr. Marcus a~ Tr. Thill aye Tr. Toth aerie 10. Resolution 10-91, Tax Abatement Resolution for the 2010 Tax Levy Relating to Ordinance 10-01, Trustee Gomberg explained that Ordinance 10-01 was for the issuance of $9,975,000 in general obiigatien bonds, Series 2010A and Series 20108. The ordinance provided that the levy of taxes for the year 2010 should include sufficient funds to pay $1,423,945 for the debt service payment on said bonds. The 2011 Budget has allocated revenue from the Water/ Sewer Fund in the amount of $500,339 and from available fund balance in the Debt Service Fund of $132,534 to pay for this debt service. After these abatements, the net levy for this bond ser,es is $200.000. Trustee Gomberg moved, seconded by Trustee Grear, to approve Resolution 10-91. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg ~ Tr. Grear ave Tr. Marcus ~ Tr. Thill ~ Tr. Toth aye 11. Next, Trustee Gomberg presented Ordinance 1D-22, Amending Title 7, Chapter 4 (Water Regulations} and Chapter 5 (Sewer Regulations) of the Municipal Code of the Village of Morton Grove and Establishing Water and Sewer Rates. This is the second reading of this Ordinance. Trustee Gomberg explained that; pursuant to the recommendations of the Municipal Financial Service Group, this ordinance provides fora 3% annual rate increase far alive-year period and the phasing-ouY of the senior water rate discount program. This vdill ensure sustainabiiity for the Water/Sewer Fund. This amendment is expected to provide a net increase to Water Fund revenue of $203.3&0 in fiscal year 2011. These changes are necessary to address projected deficits in the bvater/Sewer Enterprise Fund. Trustee Gomberg reminded residents that the Village does have a financial assistance program to help anyone experiencing a true hardship in paying utility bills. Trustee Gomberg moved to adopt Ordinance 10-22, seconded by Trustee DiMaria. 11 X, TRUSTEES' REPORTS (continued) Trustee Gomberq: (continued) Trustee Grear commented that it v/as very important for the Village to do this, staling that `we can't Ignore the water fund and let it become Insolvent." Upon the vote, the motion passed: 6 ayes, Q nays. Tr. DiMaria ~ Tr. Gomberq ~ Tr. Grear ave Tr. Marcus afire Tr. Thill awe 7r. loth a e 12. Trustee Gomberg wished everyone happy holidays and a happy new year. C. Trustee Grear: Trustee Grear said he had no formal report, but commended Trustee Gomberg on. doing a great job going through a1{ of the ordinances and resolutions under his report this evening. He wished happy holidays to the Village staff, who have been so helpful to him, and to the residents. Trustee Grear thanked the residents too for having faith in this Village board. D. Trustee Marcus: 1 Trustee Marcus presented for a first reading Ordinance 10-25, Eimending Title 7, Chapter 6, Sectia:rs 32 and 23, Entitled F°o6fution Contro: ear_.ility" of th^ Municipal rode of the Village of Morton Grave. He explained that the Village, like other communities in the area, has received inquiries regarding allowing pollution control facilities to be located within the corporate limits. A pollution control facility is any site that stores waste, transfer stations, waste treatment facilities with incinerators. or sanitary landfills. In order to be proactive, Village staff has prepared an amendment to the Village Code which wih establish regulations consistent with the Environmental Protection Act of Illinois to codify a procedure for an applicant wishing to obtain permission from the Village o`• Morton Grove to locate and operate a pollution control facility. The ordinance also sets forth requirements for any applicant to escrow funds with the Village to cover the Village's entire cost for reviewing applications and conducting hearings to determine the Village's approval siting for such facilities. There was no further discussion on Ordinance 10-25. 2. Trustee Marcus wish all a Merry Christmas and a Happy New Y"ear. 12 _. 'Miitutes~EDecember l3,~U7-.8nars1At9e®tin..... X. Trustee Thili TRUSTEES' REPORTS (continued) Trustee Thill presented Resolution 10-$2, Appropriation of 2011 Motor Fuel Tax Funds for the Maintenance of Streets and Highways-MFT Section 11-0000-OOGM. He explained that, each year, the Village receives a portion of the motor fuel tax collected by the State. These funds must be spent on eligible improvements of roadways, The State requires an estimated final statement of the maintenance expense for each year of the program. The total estimated expenses for the 2011 Motor Fuel Tax Program aare $635,500. 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill ,aye Tr. Toth aye Trustee Thiii moved to approve Resolution 1 G82, seconded by Trustee Toth. Motion passed: 2. Next, Trustee Thili presented Resolution 10-83, Authorizing the Execution of a Service Contract with Municipal GIS Partners (MGP) for Geographical information System Services. He explained that the GIS Consortium was founded in 1999 by several municipalities as a way of reducing the costs of implementing GIS technology by participating in collective bargaining, group training, joint purchasing, and development and innovation sharing. The Village of Morton Grove joined the consortium in 2002. MGP was determined to be the lowest responsible provider for the maintenance and development of GIS systems for the member cemm~!nities. This contract betv~~een the Viliape and MGP, Ina..n. amount nat to exceed X53,110, is a continuation of these services for 2011. Trustee Thili moved, seconded by Trustee Marcus, to apprave Resolution 10-83. Motion passed: 6 ages, 0 nays. Tr. DiMaria aye Tr. Marcus Trustee Toth; Tr. Gomberg aye Tr. Grear aye Tr. Thiil aye Tr. Toth Trustee Toth introduced far a first reading prdinance 10-26, Granting a Special Use Permit for an Automobile Service Station Mini-Mart at 60@5 Oakton Street, Morton Grove, fliinois. She explained that this is pursuant to the Plan Commission Case 10-03 reported out earlier this evening. Because there is only one Board Meeting in December; the applicant has requested that a second reading of this Ordinance be waived. Accordingly, Trustee Toth moved to waive the second reading, seconded by Trustee DiMaria. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear aye Tr. Marcus aa~ee Tr. Thill aye Tr. Toth '[ 3 ..._. ._. mutes ofDecsmker'13, II074'9aard Mee.°` ' X. TRUSTEES' REPORTS (continued) F. Trustee Toth: (continued) Trustee Toth then moved to adopt Ordinance 10-26, seconded by Trustee DiMaria. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ayre Tr. Marcus awe Tr. Gomberg aye Tr.7hil1 awe Tr. Grear a~+e Tr. Toth X. OTHER BUSINESS NONE X I . WA RRA FITS Trustee Gomberg presented the Warrant Register for December 13 2010 in the amount of $1,727.301.53. He moved to accept the Warrants, seconded by Trustee Marcus. a. Trustee Thill had a question about a check for $11,000 listed on page 2 of fhe Warrants as a payment to Bond Drug Company of Illinois. Mr. Horne said that was a payment pursuant to the revenue-sharing agreement the Village has with Walgreens. b. Trustee Thill also had a question about a payment of $159,000 to School District 67 and a payment of $86,000 to Schoo{ District 70. Mr. Horne said those payments are pursuant to revenue-sharing agreements the Village has wifh both School Districts because each is in a Ciro nrrc, pj; TI ^'~d`rir` jCh001 D(StriCt 67 i5 in ~.~?a:skega" Road T.` DIStrICt '1 ax , ;5C1TIU I - n3 t ~ FJ -nom.'. and School District 70 is in the Lehigh-Ferris TIF District. The Village is giving a portion of the tax increment to each of the school districts. Trustee Marcus asked how much was allocated to each school district. Mr. Horne replied that it was about $500,OOD to each. c. Responding to ar. earlier comment, Mr. Horne noted that the Uaukegan Road TIF Districts main purpose v/as to change the character of the area. Money that was spent on land pur- chases for site assembly requires debt service payments of approximately $80D;000 annually, which is one reason not to "close" the Waukegan Road TIF early. Because this TIF District was not economically viable early on, the General Fund covered some of the debt service payments. Technically, the Waukegan Road TIF Fund "owes" the General Fund about $1.5 million. There being no further discussion on the Warrants, Mayor Staackmann called for the vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria a e Tr. Gomberg aye Tr, Grear afire Tr. Marcus ~ Tr. Thiil ~ Tr. Toth a~/e XII. RESIDENTS' COMMENTS a. 611i Luishaw, Mc Lukshaw noted that the form that must be submitted prior to a resident ad- dressing the Board includes "Please limit your comments to 4 minutes" and "Please indicate which agenda item you wish to speak or." He wondered if a resident wanted to speak on mul- tiple items; would they need to fill out multiple forms. 1? MlAUtes~DfflEC§idber'13,.'~'D'tOSnRrd:N~®Yln Xli. RESIDENTS' COMMENTS (continued) Mayor Staackmann noted that he had already answered Mr. Lukshaw's questions prior to the start of tonight's meeting. Mr. Lukshaw said he felt this form was "over the top" for a Village of this size, and felt that it was a "slippery slope" regarding peoples' freedom or speech rights. Regarding the new senior housing project, Mr. Lukshaw noted that the Village was giving the developer at least $2 million. He said he could understand promoting this type of develop- ment; but vvhy vdas the Village providing that much money? Trustee DiMaria asked Mr. Lukshaw if he was familiar with TIF laws. He responded yes. Trustee DiMaria said that Mr. Lukshaw must then be aware that that money is coming out of the Lehigh-Ferris TIF Fund and.. as the laud states, must be spent within the Lehigh-Ferris PF area. Mr. Lukshaw said, it seemed that. if the Board is trying to have a balanced budget and keep costs low, how much money should it be spending on projects like this? Trustee DiMaria said, in ;his case, abcut $i.6 or $1.7 million. Trustee T hill asked Mr. Lukshaw if he had ever spoken in front of the Cook County Board. He said that, to do so, a person must give 3 days' advance notice and must provide 17 copies of what they're planning to say. b. Gil Peters. Mr. Peters said he wanted to add some "common sense" to some of the online discussions that had occurred oiler last week's "Truth in Taxation" public hearing. At that hearing, he learned that the Village is asking fora 3.5% tax levy increase in order to gain an extra $337;000 in revenue and the Library is asking for an extra $437,OD0 in revenue. The Library Director claimed that the library's requested increase would impact homeowners by about $4 per household. Mr. Peters said it's more like $60 per household. He felt that, what's getting lest here is the cost of replacement versus the cost of building new. Is it more economical to buy a new house, or to replace a furnace or a roof? Obviously, to replace. Mr. Peters said that a statement was made by a resident at the public hearing to fhe effect that people who pay rent (rather than a mortgage) get to use the library "for free". He said that their rent includes a portion of the property taxes, so, no, they aren't getting to use the library for free. Staff is the highest cost of any budget-generally 75;6-80% of a budget. A new larger library would need a larger staff, which would cost residents even more. Mc Peters concluded, if $60 bothers you now, just wait for the impact a new library building will have. v. Cathy Peters. Mrs. Peters wished everyone a Merry Christmas and a Happy New Year. She wanted to address the people who are claiming that those who are against spending $30 million on a new library building are "anti-library". She said that couldn't be further from the truth. There is no anti-library faction. She and fellow candidates for the Library Board (Pau! Berg, Mark Albers, and David Caiimag) are running for the library board because they are pro-library. They believe that the current high standards the Library provides can be continued in the current building with the current (2010) level of staffing. They also believe that the current holdings should be culled to reflect current demand of printed materials and the rapid shift to electronic media. They believe in repurposing `the building to improve computer access and in making modifications that could have been made long ago for complete handicapped access. They believe that the library should not be its own little fefdom, and that it should be sensitive to fhe current economic climate and to the people it serves. ^,s ___ ~- ~_ 1Ntn~iesvrneEeincsr13,3a~a~oarpme4~~1 XI.. RESIDENTS' CQMMENTS (continued) Mrs. Peters added that the library is meant to be a service to the people of Morton Grove, not a burden. The library shouid share in the same be{t-tightening and cost-cutting measures that the rest of the community is doing. The library is asking for an extra $437,000, while the Village, which provides vital public health and safety services, is only asking for $337,000. Mrs. Peters said, "This is unacceptable." In a time when the village has done everything it can to run "lean and mean", the Library Board seems to turn around and grant the entire "wish list" of the Library Director. She also pointed out that there was an across-the-board increase for library staff salaries. Mrs. Peters encouraged residents who are dismayed by the runaway spending of the Library Bcard to speak with her or candidates Berg, A16ers, or Callmag. Mark Albers. Mr. Albers said that, like many other residents, he was appalled at the library's increase and was surprised that no one from the library was present this evening to discuss it further. He said he's heard that a small contingent believe that the only 4ibrary suitable for Morton Grove would be a vast new building. They also believe that the current building is not suitable for patrons with special needs. He said that, if the library building were not ADA- compliant. it was unlikely that it would be open today. If there are improvements that need to be made to make it more accessibie. he wondered why residents are only hearing about them now; in context of the discussion of the need for a new building. Mr. Albers wondered why the Library Board, the stewards of our tax money, haven't done anything to address this. He said that he was considering circulating a petition to Morton Grove residents regarding a new library building, asking them to provide feedback on this issue. uni "~4JOU4NMENTIE~Ev;.1Ti°VE SES3fG'N !V ,{ Trustee Gombarg moved to adjourn to Executive Session to discuss personnel matters, labor negotiations; pending litigation, and reai estate. Trustee Thill seconded the motion. Motion passed unanimously via voice vote. The meeting adjourned at 8:50 p.m. is PASSED this 10th day of January, 2D11. Trustee DiPltaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee loth APPROVED by me this 10th day of January, 2D11. Daniel J. Staackmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED i~ my office this 11th day of January, 201 i. Tony S. Kalogerakos, Village Clerk V;;Iage of Morton Grova, Coo`r, County, Sllinois nnmuias ~y. -yresa co~s~~ 17 ~~ 6 ~~axna~imm~ ~o~r~~~5~ozr ®ninffi hoard of ~ippe~s "fo; Vit{age President and Board of Trustee From: Ronald t.. Farkas, Chairman, P{arming ®atec: Ilecembe:r ZZ, 2010 ~" T', Re: P{an Commission Case PC10-04; Request for Preliminary and Fina{ P{at of Vacation for Part of New Eng{and Ave. and adjacent alleys, and for Rezoning of New Eng{and Ave. from R2 to Cl Commission Report Legal notice for this public hearing was published in the Morton Grove Champion newspaper on December 2, 201Q. Public notice letters were sent to property owners within 25t7 feet of the subject property on December 3, 2010. Public notrce signs were placed on the subject property on November 30, 2010. The applicant, Churchill Real Estate LLC cjo Thomas Sondag requests approval of a Preliminary and Final Piat of Vacation for New England Ave. as well as adjacent alley areas west of New England Ave. The applicant also requests rezoning of the part of New England Ave. to 'oe vacated, from R2 Single Family Residence District to Cl General Commercial District. The specifk: locations to be vacated are: The New England Ave. right of way, extending north from Dempster Street to a line about 84 feet south of the south edge of the Churchil! Street right-of-way (between Lots 123 and 128); . The east-west alley extending west from New England Ave. (behind Lots 142-147 facing Dempster) to the rear of Lots 148 and 149 facing Waukegan Road; and The segment of the north south alley between New England Ave. and Waukegan Road, extending north from the east-west alley to a fine about 120 feet south of the south edge of the Churchill Street right-of-way. John d. Said, Director of Community Development and Vdiage Planner, introduced the case on behalf of the Vifage. He reviewed the details of the request with the Commission, specifically the existing right-of-way, the adjacent sites, and the zoning classifications. Mr. Said indicated that the rezoning request is included because the status of zonine for New England Ave. is currently unclear, and with its change to private property, assignment of a zoning classification is appropriate. The new zoning classification (Cl) will match existing zoning of the Castle Honda site. Richard. T. Fiicicinger ?vfunicipai Center 6101 Capuiina E~wnue • Morton Grove, Tllmoie 60C,'~ 2985 ~, Tel: (R4?) 965-4] 00 I'ar.: (8~7 i r'S5-4i6? ~~„ ~~f' The Commission questioned Mr. Said concerning the street, alleys and utilities. Mr. Said noted that most of area of the vacated a{leys and the entire vacated street wili remain as utility easements because utilities are present in these locations. He also noted that the Park District has been aware of this proposal; in tact, they removed their entrance to New England Ave. several months ago in anticipation of this change, and this has provided more parking for the Park District. The Park District retains access through their own internal site driveways, which connect to Dempster Street at a signalized intersection (to the south), and to Churchill Ave. (to the north}. Mr. Fritz Wilson, Attorney, and Mr. Thomas 5ondag (owner, Castle Honda) appeared on behalf of the applicant. Mr. Wilson provided an overview of the request, noting that Castle and the Village have been working on this concept for a long time. He also noted that Castle and Morton Grove will be making a separate agreement for transfer of the property. Mr. Sondag testified that the Honda Corporation seeks to have its dealers maintain large land areas for adequate new car inventory. He identified a preferred minimum land size of Z.5 to 3.G acres that is required by Honda Corporation, of which the applicant has not been in compliance. However, they wouid be in compliance if this case were approved. He further testified that he likes this location and prefers to keep his business there, and in the Village of Morton Grove, and that this change will assure that Honda will not require Castle to relocate elsewhere. In the future, Castle may wish to combine their bulidings as the current 3-building Payout is inefficient for their operations. Interested parties were then invited to speak and share their comments. No one in attendance spoke regarding this request. The Commission then reviewed the Standards for Amendments, which are listed in 1Z-16-4-E-4 of the Unified Development Code. The Commission asked Staff about the Standard concerning public interest of this zoning change, rather than solely benefitting the applicant. Mr. Said responded that the proposed amendment cleans up and clarifes the Village's zoning map, provides an opportunity for increased sales tax and property tax revenues, and reduces the need for public maintenance of this portion of New England Ave. The Commission was satisfied wtith these responses and proceeded to review the other Standards. The Commission also determined that there are no specific standards for plats of vacation in the Unified Development Code. The Commission concurred with, and based their rezoning decision on, the following Standards for Amendments findings. ~.. Existing uses and zoning ciassi€ications of the abutting property and within the vicinity o4 the subject property. The proposed map amendment of New England Avenue results in a zoning classincation that matches the adjacent Castle Honda property. Many other properties along both Dempster and Waukegan in this area are zoned Ci. 2. Suitability at the subject property for uses permitted under existing and propos®d zoning districts. VVhile current zoning of the street is somewhat ambiguous, the new zoning classification corresponds to transfer of this property to the adjacent Castle Honda. Castle plans to use the vacated New England Ave. as part of its site with vehicle parking, which is a compatible commercial use for the property. 3. 3rend of development in the vicinity of subject property. Development in the area of the subject property consists entirely of commercial and recreational uses, including retail stores, restaurants, the Park District's fitness center, and a gasoline station. 4. Compatibility of the proposed use with purposes and objectives of this Code. The rezoned area will be added to the site of Castle Honda, which is a permitted commercial use in the Cl District (motor vehicle sales). 5. Compatibility with the purpose and objectives of the ~iliage`s Comprehensive Plan, and if appropriate, the Waukegan and Dernpster Street Master Corridor Plans and the i_ehigh[Ferris Subarea Pian. The Plan status of New England right-of-way is not specified in the Village's Comprehensive Plan. However, its addition to the adjacent commercial property f;.~rthers a Village goal of enhancing commercial areas for increased local commercial activity. 6. Adoption of the proposed amendment only if such adoption is in the public a~t~reet and i:$Pi solely for t~'sc appi:cant`s ..^,turdut. The proposed amendment clarifies the Village's zoning map, provides an opportunity for increased sales tax and property tax revenues, and reduces the need for public maintenance of streets with the change of this public way to private property. Commissioner Shimanski moved, and Commissioner Dorgan seconded, to recommend approval of the plat of vacation and rezoning for this request. The motion carried: Yes G; No 0; Absent 1 The voting: Chairman Farkas Aye Commissioner Blonz Aye Commissioner Dorgan Aye Commissioner Gabriel Aye Commissioner Ramos Absent Commissioner Roepenack Aye Commissioner Shimanski Aye The Plan Commission's recommendation is subject to the following conditions: 1. The applicant shall enter into an agreement with the Village for transfer of the subject property from Village ownership to appiicant ownership. 2. The applicant shall maintain all existing fire lanes to allow access to all Fire Department connections. Tne appiicant shall also maintain access to existing fire hydrants on the subject property, subject to Fire Department approval. ,~ `y ~ ~. E'IIanning i/amzx~nssiaxt 2r~niaa~ Baarsf of ~pgeaas To: Village President and Board of Trustees N= +' a;,''F ~., Jf / ; From: Ronald L. t=arias, Chairman, Planning Commissican f~ Caate: December 21, 2010 ~=' Re: Plan Commission Case PC10-05; Request for Speeiai Use Perrrsit and Variations far a Proposed Automotive Repair Facility at ,~g40 Qakton Street Commissian Reaort Legal notice for this public hearing vdas published in the Morton Grove Champion newspaper on December 2, 2010. Public notice letters were sect to propery owners within 250 feet of the subject property on December 3, 2D10. Public notice signs were placed ar the subject property on November 30, 2010. On December 20, 2010, a public hearing was conducted by the Morton Grove Plan Commission after notice of said hearing was duly provided, as noted above, for Plan Commission case PC 1D- D~. PC 1D-D:, consists of d rep Lest by applicant I_in-Priar f~i0ter5 fOr a special U~~.e p2~~ riilt and zoning variation for a proposed auto repair facility to occupy the existing building at 594D Oaktor Street. The zoning variation is an after-the-fact variation of 11 feet for the existing rear yard setback for the north edge of the building. The nonconforming rear yard setback was caused by the creation of the M-1 zoning district in 1°91. At the beginning of the public hearing, Commissioner Ed Gabriel recused himself from participating in the hearing and voting on this request. He stated as the reason for his recusal that he is Family relation of the applicant. Thw Commissioner Gabriel did not participate Ir. nor vote on the case. John D. Said, Director of Community Development and Vil{age Planner, introduced the case on behalf o` the Village. He reviewed the details of the request namely the: the building and site comprises approximately 2.45 acres and is iocatec on the northeast corner of Oakton and Austin and is in the Mi Restricted Manufacturing Zoning District. The site is designated as Industrial in the 1999 Comprehensive Plan. Mr. Said also went over the recommended conditions of approval. Lin-Mar Motors was represented at the hearing by its attorney, Bernard Citron who provided an overview of Applicant's request prior to the appearance and testimony of its witnesses, namely: owner Mr. Ron Lundin, Traffic Consultant Mr. Luay Ar~oona, Architect Mr. Steve Ryniew~icz ar.d Ron Lundin, Jr., Ron Lundin`s son. Testimony included the following: Iii~h;+rd. T. Flicl:i~a~*,er ivlunici}3a Center olDl Cap~~itina f~venue iVioriCr Eirove, hlinoic b007 24£;~ ,~ '", Lin-Mar proposes to convert the existing building (which 's currently vacant) to an auto repair and towing facility. Lin-Mar pans to move from their existing Vocation on Lehigh south of Oakion. Mr. Citron argued that the existing zoning of this site (M1 industrial) allows many uses that do not require Village review but which would be detrimental to the adjacent residential area. Mr. Citron noted that special uses, such as auto repair, are technically permitted uses in districts sub}ect to municipal review based on conditions that may be imposed as part of that review. He further stated that all of the Applicant's business operations wilt be conducted within the interior of the building to minimize impac*s on surrounding properties. He identified new overhead doors which will be added along both Oakton and Austin to accommodate incoming and outgoing traffic to the building. Anew overhead door in the east wail will provide access the customer car holding area. Mr. Ron Lundin testifed that the business operations consist of body repair, painting, glass and towing. He estimated that body repair and towing each comprise close to 5D°/v of the business. He explained that inoperable vehicles will be stored inside, and that the outside customer car storage area wii! be used by operable vehicles only. He further testified that vehicles will be admitted through the new overhead doors for estimating and service. All estimating will be done inside the building. Lin-Mar tow trucks wi!! a!so use the (new and existing) overhead doors to access the interior of the building. He identified the interior truck dock on Austin as the location where trailers will be dropped oft for repair. He further explained that body repair is a much quieter business than it used to be in that virtually all damaged body parts are replaced because the metal is sa thin, ; ather than pounded and repaired as was commonly done in the past. Mr. Steve Ryniewicz then testified about the interior operations of the business, including the vehicle circulation, repair areas, and storage. Nrr. Lundin explained that the proposed 4ayout of the building's interior places the paint booths farthest away from the residential area and that palming iS nDw thine VJitii WatEr-k%aSed Soi~tivnS (eXrept fpr riea r-Coating) SO fUm^c.i ur2 iiiiPiim_al. In response to one commissioner's question, Mr. Lundin stated that the spray booths do comply with IEPA requirements and that new air gets cycled through as well to minimize fumes. He further noted that exterior doors o; ~ the east side (facing the residential area) will only be open where cars enter or exit the outdoor car holding area. Mr. Lundin then testified about the outside conditions of the Lin-Mar business. He explained that a T tall double stockade fence will be installed adjacent to the customer car holding area to screen it from the adiacent residential properties. He then testified that Lir,-Mar will work with the Village to provide a iiahting p'ian that minimizes glare onto adjacent properties. M; . Luay Aboona then testified about the traffic conditions of the area and the impact of this business on traffic. He noted that Lin-M,ar will generate less traffic than most other uses of this building would. He testifed that this business uses tow trucks, not semi-truck tractor-trailers. He also noted that the number of employees (approximately 35) is not significant when compared to other buildings of this size or other businesses that could locate ir: this building; therefore Lin,-Mar will hat add a large volume of additional traffic to adjacent roads. After Lin-Mar's presentation„ Mrs. Estelle Cooperman, 5912 Warren Ct., who had fled an appearance with the Vii;age as an Interested Person, was given the opportunity to pose questions directly to the applicant's witnesses. In doing so she expressed concerns about traffis and propehy values, She also subsequently submitted a petition with signatures of people that objected to this request, Thereupon, Concerned Persons in attendance were invited to express their views on the project. They included the following individuals: • Stuar Garland, 5905 Keeney Ct., with concerns regarding traffic, tow trucks, and the paint booths. • Edvdard Odishu, 5901 Warren Ct, noting his suppor, for Mrs. Cooperman's comments, and with concerns about air and noise pollution. • Mr..lob Varghese, 5920 UUarren Ct., with concerns about. traffic, pollution, noise, and property values. He noted he supported Mrs. Cooperman's comments, and says this use belongs in a different place, not in the neighborhood, even though he likes Lin- Mar. • Mr. Hamid Bangioria, 5921 Keeney Ct, with concerns about noise, and a comment that this is not the right place for this operation. • Mr. Matthew Varghese, 5913 Warren Ct., who Hated that this is not a good place for the use, along with concerns about property values decreasing, and problems with turning at the Oakton-Austin intersection. When asked by the Chairman whether he had any suggestions to improve the proposal, Mr. Varghese said he had no suggestions, only that this business should locate elsewhere. • Mr. Brendan Green of Colliers, 1613 N. Hudson, Chicago, a Realtor who represents the seller of this building. He noted that this use is appropriate in this area, as it reflects the industral zoning and character of the area. The Commission then posed questions to the Lir.-Mar representatives and Village Staff concerning outside uses, inside operations and traffic. In respane to these questions ?nd to th° , omments of the interested parties, Mr. Citron further argued the following point,, to carify and repeat earlier testimony: • This site is zoned industrial It is not in a residential neighborhood, it is an industrial building in an industrial area with other industrial uses around it. • It borders a residential area, so steps are being taken to minimize noise and visibility of this site from the adjacent residential area, including closed doors, solid fencing, and low light (illumination) levels. The building's brick constructior~ will help minimize noise impacts on surrounding properties. • The Traffic impact of this business will be minimal. Traffic from this 'nusiness already exists in a nearby location. The number of employees and toed trucks do not contribute signifcant traffic to existing volumes. • The spray booths are being located at a place in the building far removed from the residential area, and they are subject to IEPA regulations. • The ambient noise in this area (i.e. Oakton Street traffc) will be far greater than any noise generated by the business. • There is not a moral issue of the business locating here, and it meets the aopfcable special use standards, even though people do not like the proposal. Mr. Citron then argued regarding the Standards for Special Use, and addressed these Standards specifically. He said that the proposed use is consistent with the pattern of development ir. the area. He a!so said that the traffic is focused on Oakton and Austin, so it wiF not have a major impact on the residentia! area. Commissioners and Mr. Gtron fnen discussed property values. Commissioner Roepenack noted that in his professional experience, he sees that people already pay lower prices when they purchase homes near industrial areas or other commercial sites. Therefore, the reduced home and property values are already built into home prices for these areas. Commissioner Blonz mmade further inquiry regarding property values, to which Mr. Citron responded that there are more external impacts on property values in this area. These factors include, existing traffic, traffic noise on Oakton, and pollution from Oakton Street traffic. Findin s of Fact The Plan Commission then reviewed the Standards for a Special Use, as specifed in Section 12- 16-40 of the Unified Development Code. The Commission concurred with, and based their decision on, these fndings. i. Preservation of Health, Safety, Morals and Welfare - She establishment, rtsaintenance and operation of the Special Use will not be detrimental to or endanger the public health, safety, morals or general welfare. The proposed auto repair facility special use and associated variation will not be detrimental to or endanger the public health, safety, morals or welfare. While the proposed project may not be the most desirable use for the subject site from the paint of view of the neighboring residents, there are many worse uses that are permitted, and the applicant has made good effo, .s to maintai^, public heath and safety. ~. Adjacent properties - T'he Special Use should not be injurious to the use and enjoyment of other property in the immediate vicinity for the uses permitted in the zoning district. The proposed project is installing a new fence adjacent to the residential area, and focusing its traffic away from the residential area. The applicant has demonstrated that the issues with adiacent properties are being addressed appropriately, so it should not be injurious to the use and enjoyment of the properties In the immediate vicinity. Moreover, the building being vacant is injurious to the immediate vicinity. ~. Orderly Development - T'he establishment of the Special Use will not impede normal and orderly development or impede the utilization of surrounding property for uses permitted in the zoning district. The existing property Is located within the M1 "Restricted Manufacturing" zoning district, and the project is using an existing building to its fullest extent. This site and all surrounding sites are already fully developed and used, and this use does not chance that stat;.~s. 4~. Adequate Facilities -Adequate utilities, access roads, drainage and other necessary facilities are in existence or are being provided. The conversion of this building to an auto repair facility does not change requirements for utilities or drainage. The applicant is adding new access doors to improve traffic circulation on the subject site. Traffic Control -Adequate measures have been or wilt be taken to provide ingress and egress designed to minimize traffic congestion on the public streets. The proposed use of the subject site should not draw substantial amounts of traffic on local residential streets. No significant changes to existing traffic are expected due to this minor site change. The applicant is providing additional access points and overhead doors to improve traffic flow onto their site, and existing ingress and egress points will be maintained. 6. Adequate Buffering -Adequate fencing and/or screening shat) be provided to ensure the right of enjoyment of surrounding properties to provide for the public safety or to screen parking areas and other visually incompatible uses. The applicant has demonstrated their plans to install a seven foot tall double stockade fence around the customer car holding area adjacent to the existing residental property to the east. They have demonstrated their vdiliingness to do this improvement, keep their doors closed, and improve the lighting to appropriately address the nearby residential properties. °~T. Conformance to other Regulations -The Special flee shalt, in afE other respects, ..V:nf35E . to appl@trG e~,ri pray@~?aszs cf a . c=r.~irancc ~_." €-n%'E~:nde'n~°ntx tl:eretC`. ~`ariation from provisions of this Ordinance, as provided for in Section 12-Sb- 3A1, may be considered by the PEan Commission and the e6illage Board of Trustees as a part of the special use permit. The proposed Special Use will be required to meet all Village Codes and Ordinances except for the existing building`s placement (setback) that was requested by the applicant, and approved by the Commission. T'ne Plan Commission concluded that the variation, which is an after-the-fact variation, is warranted based on the request and applicant testimony. The project otherwise conforms to applicable requirements. Commission Recommendation Commissioner Shimanski moved, and Commissioner Dorgan seconded, to recommend aoprovai of the Special Use with variation, after-the-fact, for this project. The motion carried; Yes 5; Nc 0; Recused 1; Absent 1 The voting Chairman Farkas Aye Commissioner Blonz Ave Commissioner Dorgan Aye Commissioner Gabriel Recused Commissioner Ramos Absent Commissioner Roepenack .Aye Commissioner Shimanski Aye The Plan Commission's recommendation is subject to the following conditions: 1. The proposed Lin-Mar Motors facility s'nall be completed in accordance with the following • Site Plan A-o1, dated 12-4-10; • Aerial Photo & Tntecior Layaut A-02; and • Proposed Elevations A-04. All plans dated 12-04-2D10 and prepared by Fitzgerald Associates Architects. 2. The following variation be granted: • To allow a rear yard, after-the-fact, vacation of 11 feet; and 3. Prior to issuance of any permit, the applicant shalt obtain approval of the Vifiage Staff, including the Village Engineer and the Building Commissioner, for a lighting plan including fixture details, cut sheets, and a photometric plan, All fixtures shall be low glare and full cut-of`. 4. There shat! be no outside storage of the following: • Disabled (non-drivable) vehictes; • Any trailers; and • Any parts or rnaterials. This includes, but is not limited to, the outside customer car holding area. 5. Between the hours of ° p.m. and 6 a.m., seven days a week, all tow trucks shall be stored inside the building. Ali tow truck access from 9 p.m. to 6 a.m., seven days a week, shat! be limited to use of the Austin Street entrance 6. All repair operations shall be performed irside the building, and the east overhead garage door shall remain closed when not in use. 7. Vehicles shall not be taken intc, or removed from, the exterior customer car holding area during the hours of 9 p.m. to 6 a.m., sever. days a week. 8. Any outdoor refuse and/or recycling areas shall be provided in a solidly screened enclosure area to be approved by the Building Commissioner. 6 Lir-N~ar ?viotors shah cooperate with the Village regarding a f uture acquisition of righ~ of- sva~y~ for improvements at t'ne Oakton-/~ustir intersection. Lei*istative Suentnarv introduced ~b,jec[ivc Pu rp use: 13aeksround: ce 10-25 ?.MENDi~1C TITLE 7, CF-1APTER 6, 6EC'CIOA'S 12 AND 13 ENTFTLED "PC)Li,UTION CC1N"TR<?L FACILtTl"' Oi~ THE MUNIC[PAL CODE OF THE V [LLAC:E ©F MC3R'FON C=ROVE Programs, Departments or £;ronps Affcsted Fiscal impact: `~out•ce of Funds: Workload Impact. tndministrator Reeommendaa~ion: Second Keadir€g: &pecial Considerations os• Re4 u i rem cats: `approval December 13, 2010 To amend ~hitle 6, Chapter 7, Section; 1'_ and !3, of the 'village Municipal Code entitled "Pollution Control Facility-.'" 1'o update the Village`s Municipal Code to include, specific regulations concern=ng Foliation Control Facilities The Vilia~:c, like other communities h~ Yi~e area nave received inquiries regarding allowing pollution control facilities to be located within their corporate limits. A pollution control facility includes any site which stores waste, transfer stations. waste treatment facilities with incinerators, or sanitary landfills. 3n order to he proactive, Village staff has prepared an amendment to tiie Village Code which will establish regulations consistent with die Environmental Frotcctaon Act of Illinois to codi4V a procedure for an applicant wishing to obtain permission Prom the Village of Morton Grove to locate and operate a poltutio^ control facility. The ordinance a4so sets forth requirements for any applicant to escrow funds with iJ;e Village to cover the Villaee's entire cost for reviewing applications and conducting hearing, to determine The Vi{lagc"s approval siting~For such facilities. Legal and Administration Departments Not applicaole. No: applicable. lmpactfor the admVnisu•ati~n and enforcement ofthis ordinance will be handled by the Village`s Adminis0ation office and Le~,al Department during their normal course of duties. Approval as presented. ianuaay 10, 2011, required -;:ode amendment None Liif 4G~`~ Village Admmastrator Prepared b}~: Teresa Corporation Counsel AMFNDINf> TITLE 7, CHAPTER 6, SFC'TI®NS 12 AND 23 ENTITLED "POLL?JTit3N CONTRt3L FACiLITZ"' f31? THE 1y7LlNlCIPAL CEDE OF THE+ VILLAGE 67F 1i70RT©N GI2~~%E WHEREAS, the Village of Morton Grove (VILLAGE}, located in Cook Count}, Illinois, is a home rule unit of government under the provisions of ~~ticle 7 of the ~ 470 Constitution of the State of Illinois, can exercise- a,w power and perform any function pertaining to it`s ~overnrncnt affairs, including but not limited to the power to 1<lx and uicur debt; and WHEREAS, the Village is continually in the process of reviewing and as necesoary, upda(in~ existing IVltmicipal Ordinances; and WHEREAS, it is the recommendation of Village staffTitte 7, Chapter 6, be amended to add a new= Se:;tion entitled "Pollution Control Facility"; and WHEREAS. the put-hose of this new Code provision is to codify a proceaurc for applicants wishing to obtain permission from the Village of Morton Grove to locate and operate a Pollution Control acility within the Village of Morton Grove pursuant to the Environmental Protection Act. ctf Iiliuais 4 i ~ 1Li'S ill et scq; and WHEREAS, the purpose of dais section is also to set forth a requirement for the aphlicant to escrow funds with the Village to cover the Viliage~s entire. cost for reviewing such applicant and conducting a Legal hearing to deteamine. the ViIlage.'s approval for the siting of such Polhttion Control Facilities: and 1\O~~', TIIERE>;ORE E31 ["f ORDAINED PAY THE YRF,SiDEN1 Al\D ROARB OF 'I~RUSTEES OF TIIE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: 'I°ne Corporate Authorities do hereby incorporate the foregoing 1~JHEREAS clauses into this Ordinance as though Tully set forth therein thereby making- the `7ndings as hereinabove set forth. SEC PION 2: Title 7, Chapter G, Section 12 of flee Ntunicipai Code of the Vtl,aee of i`dlorton C3rove is hereby added to read as follows: ~-~-I z: A. D. POLLLTIQN COIVTRC)L FACILITY: Definitions: Whenever the following lenns ate used in this Chapter, they shall have tic meanings respectively ascribed to them hereafter provided: ACT "The Environmental Protection Act," 4i 5 TLCS 5/1 et sey. APPLICANT Any person, part<~ership, firm, association, corporation. municipal corporation or unit of k)caI government, company or organization of any Kind that files a request for sith~~ approval of a pollution control facility pursuant to tine Act and this Ordinance. FACILITY A pollution control facility as defined in the Act. PETITION The application tiled by the Applican± requesting siting apprro~~al for a Facility. VILLAGF The pillage of Morton Grove, County of Cook, State of Illinois. VILLAGE The Village of Morton Grove Clerk. CLERK VILLAGE Toe Village of vlorton Grove Roard of Trustees. 130ARD In aU.d;il i)11, flh Oa1Gf cs'ol'ds u5.:d m tiLi ~;cutl~~ei" itid :IB; a~~ t' ;.iii; Srf. Snap Ii'~C the Saiiil'- definitions and meanings as se[ fmrth in The Act. Iv~otice of Kequesi for Siting Approval 'Vo later than fourteen { 1 a j days before the date on which the Village Cleric receives a request for siting approval, the. Appli:ant shall cause written notice of such request to be served either in person or by registered mail, return receipt requested, on owners of all property within the subject area fhat is not solely owned by the Applicant and on the. o~nn~ers of all property within 250 feet in each direction of the lot line. of the subject property, said owners being such persons or entities which appear from ?he authentic tax records of Cool: County; provided the nrunber of fe.ct occupied by all public roads, streets, alleys grid other public vrays shad he excluded ir: computing the. 250 fecf requirement; provided further in no event shall this requirement exceed 4(IO feet. including public streets, alleys and other public ways. 2. Such written notice shall also be served upon members of the Iltiuois General Assembly from Cie legislative district in which the proposed Facility is located and shall be published in a newspaper of general circulation. Such notice shall state the name. and address of the Applicant, the location of the proposed Facility, the natw'e and size of the Fa::ilit}-, the natw'e of the, activity proposed, tl?e probable life. of the proposed activity, the date when the !quest for site approval will be subn?fitted, and a statement persons have the right to comn?cnt on such reo,uest. C. Application for Siting Approval An original application; two (2) paper, ar,d a minimum of forty (4Crj electronic eopics of the entire application, including a!I plans, cahihi!;, repots, neaps and other subn?ittals (other 1.han the materials on file at the I)iY.4. at time o£ the filing of ~e applicationj, shall be delivered to the office o4'the Village Clerl:. Upot? receipt of an}~ such application, the Clerk shall date stamp, retain and preserve the original application as the start of the uublic record on this n?after. T'he Clerk shall also date stamp and retain the two (2} paper eopics of the ap}?lica~tion and. with respect to tl?e electronic a~pies of the application, deliver one to ti?e h/iayor and each Village Board Member. "The Clerk sha11 also deliver twelve (12) copies to tl?e Corporation Counsel's office. The date nn the stamp of the Village Clea~l: shall 6e considered tYle official riling date for all purposes relating to the tithe oh filling. Receipt. and acceptance of a petition by the Village Clerk is pro forma, and does not constitute an acknowledgment the applicant i?as complied with the Actor this Article. Should the petition be presented to the V illage Clerk without the con•ect numuer o copies, in the incorrect form.. or withou± the sections and fee described in this subsection, the petition shall be rejected by the Vitiage Clerk. 2. A cop; of the Application shall be !?lade available at Village Hall for public it?spectio!? L-..!lC Otl`IVG 61' %hc w llla~t8 ~lerh n ;UCii C:Yh:;r iovatton a5 rl?a~' be C-0!16'en!CCI t0 t)lC operation ofti?e Village go~'ernment. Another copy o£the Application shall be made available ;or purposes of fulfi(iing copy requests submitted to the Village. The Clerk !nay employ an outside copy service for tills purpose and saiu se; vine n?ay be fim?ished a copy of Uie Application fcrr purposes of reproduction_ A4embers of the public shall be allowed to obtain a copy of the Application or an}% part thereof upon payment of the actual costs of reproduction. All copying requests shall be fultllled by the Vilia~c Clerk within a reasonable til?fie and in conforn?ance with the Freedom of information Stet. ?. Applications shall include. trig iollowing: a.. A written petition on B %z" x i P' paper setting Corth or including the. following: 1) The identification o£ the applicant, owner of the subject propert;~ and the proposed opel ator of the Fa:;iiity. i£ the subject property is owned in a tn?st. ti?en also identify Che beneficiarylies) o£ ti?e ttust(sj. 9lso indicate for each whetl?er the Applicant, the landowner, and the operates is an individual, partnership, limited liability compa!?,y, corporation or unit o£ government. ]n the case of an individual, list his or her address. -? ale case of a paa-lnersllip, submit the names o'f al] partners. In the case of a lin?itcd liability company; submit the names and addresses of all mean?bets and managers vs~d attach a certificate of good standh?g for ti?e. 3 LLC~ from the Secretary of State's office. In the case of a corporation, submit the names and addresses of all officers and directors. and fhe names and addresses oi' alI shareholders owning 1(1% or more of the capital stock of the corporation; r.ogether with certified copies o{'the articles of incorporation in the Slate of Illinois or, if not incorporated in the State of Illinois. its certificate o£ auti~ority to do business in the State of Illinois. 2) The legal description ofthe proposed site of the Facility and a street address or some other reasonable description of where the Facility is Co be located. 3) A description of the ,proposed Facility, its operation and the anLicihated longevity thereof. 4) The area to be served by [he proposed Facility and a statement of the needs in such area £or such a Facility. 5) The expected types. a~norsnts and methods of ircati~ient or storage e~i~ aU wastes proposed for the site and the origins of these wastes. b) The monitoring plan (inehidiug background a~ialysesj for ground water and the procedure by which surface water and air will he monitored (including procedure by v~~hich the applicant will establish background ]eve?sl. 7) The plans for closure: of the site and continued monitoring thereafter. K) Proof of notice pursuant to Section 39.2(6) of the Act. b. Site plans showing details ofthc nropos~d i~acility including, h~,Et n~:t 1in~ited to: l j Engineering cross-sections; 27 A11 existing wells within 1,000 feet of tihe subject property; 3) All monitoring systems, including, but not limited to. ground wale:, surface water, and air; 4j Fences, buildings and other structures; 5) Koads. entrances rmd driveways; 6) F.11 core sample. locations on the subject property; 7) Location and purpose of any other drill-holes on the subject property; rind 3j Any information to demonstrate the proposed facility is so designed, located and proposed to be operated in such a manner that the public health. safety a~sd welfare will be protected, in addition to that which has been provided already pursuant to tl~~is article. 9) ~>>hether any existing uses wilt be continued. c. A detailed topographic survey of the subject nropcrty and the surrounding area within 500 Feet of the property fine indicating topographical variations in no greater than two (2) foot uitervals for the subject property and i iSGS data I~r-4he property within i00 feet of the prope'~ty tine (unless otherwise required, existing land uses; existing zoning; aud, if applicable, the boundary of an~~ floodway or r~odd plain. For ail puzposeG related to any siting application, "floodway" and '`flood plain" shall mean the regulatory "lioodway" and regulatory "flood plain' as defined by tl~e Federal Emergency Management Agency (hEM.<1). These features may be shown on one or more exhibits. d. A statement of the plan of operation for the proposed Facility including, but not limited to, the following: 1) Method of landtllling, incineration, composting, resource recovery or other process; 2) Hours of operation; 3) Personnel and their training; 4) Litter, vector, dust and odor cont<~ol; 5} Surface drainage and erosion control (this information shall include proof from the Cook County Storm Water Management Connnittee the proposed; design of the Facility has Obtained teehnicai compliance with the Watershed Development Ordinance and/or the L.S. Clean Water Act ): 6r Pire control; 7) Corrective actions for spills and other operational accidents; and B) Coordination of operations with any other pollution control facility andlor recycling facility operated on, adjacent to, or within SSG T"ect Oti tine Facility. e. A report analyzing the projected rJ~affic impacts attributable to the proposed k'aClllt}' arlCi dl',SL'tlblll;S ii0b4'tilc )=~rOpGSi3d i aClht'y' has been des.,^,;:Cd tC minimize the impacts on existing traffic [lows. "Ilte report shall include, but not be Limited to the following: 1) Description ol~the anticipated nunhber, type, size, origin„ routing and expected distribution of arrival and departure times of all veitieles accessing the Facility site, if any of these factors are expected to vary significantly Over the expected fife of the Paciiity, details of the axpected vtu~iancc shall be presented along with the anticipated peak traffic data:. 2; Description of any changes in traffic vohunes or patterns to or from any existing development on the site that may be altered as a result of construction of the Facility; 3) Description oI flie roadway network adjacent to and s'un~ounding the troposed Facility, including number of lanes, turning lanes at intersections, Craffic controls, and vehic-le turning and clv~si'fication counts at the site entrances and exits, all signalized intersections and si<~tificant unsignaCized intersections along principal routes of access. The area of defuiied study shall extend along principal routes of access until the site traffic represents an insignificant percentage of the oaerall traffic stream. Traffic coups shall be taken during the expected daily perk periods of operation of the proposed Facility as well as the existing peals traffic periods on the suttounding roadways. 4j Descriptions of any traffic concerts identified by roadway jurisdictions within the area of detailed study: S) Operatiasa[ capacity analysis during peak periods at principal interscctioos within the area of detailed study for a minimum of nvo scenarios: (ij existing traflic volumes. and (ii) with the addition of site Laffic. If projected traflic volumes aiw analyzed, the report shat' include the basis for the projections and the analysis sl;ould consider both build and no-build scenarios: C) Analysis oCvehicle accidents at intersections within the area of detailed study; 7} Detailed zaialysis of anticipated traffic at t(se entrances} and exit(s) fo and G~om the proposed Facility, including either a traffic signal waerant analysis or gap study, and an intersection design study meeting tltc requirements of Che agency having jurisdiction over the route providing access to the proposed Facilit}+. This information should include information on tra~v for any pollution control facility and/or recycling facility located on, adjacent to or within SQO feet of the Facility. £ A written commitment (by Hest Agreement or otherwise) to obtain certificates of insurance from companies having a Sest rating of A VI or better shall, at such time as the Facility is permitted, cover accidents such as fires, explosions, non- sudden accidental occurrences raid pollution impairment. g: if thr. Site is a prnpnsc'rl hazardous waste I",vilify, a copy of the Resocrce Conservai.ion acrd i~cccovery Avt Contirgonc_v °ltul. h. A statement describing the past operating experience oPthe Applicant and, if different, the Operator of any solid waste or gas handling operations on any active unit or any proposed expansion of any active unit land, for each, any subsidiary, member, manager or parent corporation) in the field of solid or hazardous waste management. Also include a statement describing the pasi' operating experience of subsidiaries of the parent corporation operating or licensed in Illinois in the fell of solid or hazardous wasl:e management For purposes of this paragraph, the term `'active'" means available to receive additional waste. d statement setting forth a complete record of achral or alleged Jioations from the last ten (1 Oj years of the Applicant andany proposed Operator of any solid waste or gas handling operation on any active unit or any proposed expansion of any active unit (and any subsidiary, member, manager, parent corporation or subsidiary of~the Applicant or proposed Operator} of any with environmental laws and regulations goven~iing solid or hazardous management operations or activities. Said staterent small include, but not be limited to, a vita?ion of the applicable statute or ordinance violaicd or alleged Co be violated and a brief written summary of the activities or operations giving rise to the actual or alleged vioiatioits and the ultitnateoutcome of the mailer, including whether any 6 fines or penalties were imposed. For purposes of this paragraph, the tcrn~ "active" means available to receive additional waste. A description of the fallowing (if applicable): 1~) Lenchate~ collection system. a) Type, location and construction of the subsurface collection s;~stem; bj Written nan~ative <tescribing mefliods and processes of the collection, management aa~d treatment of the leachate; c} Program i~or monitoring effectiveness of the collection, management and treatment of the leachate; and d) Discharge points of effluent. ?'f Final cover system, including proposed soil antU'or geomembrane specifications if applicable. 3) Facility construction qualit;~ assru~ance and quality control program, 4) Personnel requirements for Facility operation and the training requirements for Those pe~rsomtel. 5) Gas collection system. a) Tyne, location and construction of the subsurface collection system; b) Written narrative describing ir~ethods and processes of the collection, nranagemeni and utilization of the gas; c) Program for monitoring effectiveness oFthe collection, management and utilization of Cho gas; and dl iVlamrer, method, and design of system to utilize-- the gas far energy. li. The Application Fee for a reyuest for siting approval is required and shall be administered as follows: 1j The Applicant shall deposit the sum of ~SO.OOd.00 in the form of a certified or cashier's check.. to cover the costs associated with die siting process, including (but not ii~nited to) courf reporter casts, transcript costs, Vi]Iage lcga? aixf consulta~a costs. and other expenses incurred by the V illage in conducting the review of the reyuest for siting approvah flee subsequent public hearing and the siting approval decision; provided, however, that any portion of t$e applicatiwr fee that remains unexpended at the. conclusion ol~ She siting approval decision shall be rehirued o the applicant. An accounting of expenses attributed to die hearing process shall ue provided monthh~. 7_j Tn the. evet,t, at an<< time prior to the conclusion of the siting approval process, the Village has expended such scans as to reduce the''~alance of the application fee to a figure less than~20,000.00, the Applicant will be notified in writiing. The Applicant wo~dd then have fow-teen (14} days to deposit with the Village Clerk an additional. $15,000.00 in the form of a eeitif ed or cashier's check. unless the V illa~e Administrator andior his designee delern:incs, in his~her soli discretion, additiona! :ands in excess of ~] 5,000.00 arc necessary based upon the status of the siting process, in wl+ich case the Applicant shall deposit that amount. Any portion of tho fees, including airy additional lees, which remain unexpended at the conclusion of the siting approval decision shall be returned to'he Applicant. A table of eon4cnts shall be provided rehi'eh readily identifies all sections and subparts of the application, including all aceomp~urying appendices, exhibits, tables, acrd illustrations. The pages, appendices, exhibits, tables, and illustrations shall he denoted in logical sequence. n'+. The Applicant shat! also produce a copy of the entire application in pdf or other searchable electronic format such thatthe Application may be unloaded to the Village's website and that. read-only copies of the Application may be provided to members of the public requesting carne. An Application may not be filed that is substantially the same as an application disapproved within the preceding t.wo (2) years pursuv~t to a finding under a.ny of the criteria of subsection 813 of this Ordinance. Aiilzuugl, date stamped at the- time cf dcliv°e,y, tl.e Application shall be su~iPet~ to Further review to assure compliance with the requirernants of this Ordinance ooncerning the content of the Application. Following receipt of the Application, the Village Cler'n shall cause the publication of a b?ae]: border notice stating said Application rind supporting evidence have been filed and are available in the Village Clerk's off ce for public inspection. The Village Clerk shall cause such notice to be published no later Chan thirty (30}~days Crom t$c date of tiling. In order to give members of the publican oppot~tunity to make informed Gvritvcn comment and to give members of the public attd the Village an opportunity to prepr>se adequately and fairly for the public. hearing hereinafter described, the Applicant must fut1y comply with al(requirements of this Section of tk}e Ordinance and iai[ure to submit the. required information as of the Date o1' Filing shall, absent good cause shown in ehe,jud~ne+~t of the Hearing Oftlcer, render such information inadmissible at the public hearing. At any time prior to the. completion by the Applicant of the presentation n{'the Applicant's factual evidence and opportunity {orcross-examination by the Village Board and any participants. the Applicant may file not more than one amended application containing sahstantive amendments or +-evisions upon payment of additicmai fees in the sum of X25,000.00, unless the Village Administrator and/or L=-=is designee determines, inhislher sole discretion, the funds iu excess of the $25.000.00 are required due to the nature of the changes of ti7c amended application, in whic~ case that greater amount shall be the sum due. Upon the. filing of an Amended Application, the time limitations for final action by the Village Board shall be. extended For an additional period of ninety days. Other amendments may 6e made if, in the opinion of the Hearing- Officer, any such proposed amendment is uonsabstantive and the Hearing Officer otherwise allows such amendments. I~. Keview of,4pplicalion; Ii1e Village Administrator and/or his designee toecther with the assistance of Special Counsel i.o the Village, shall be responsible for coordinating the review oftire Application by Village Staff and its consultants and to render such reports, advice or recommendations to the Mayorand Village Board as the Village Administrator and/or his designee shall deem prudent to assisting the Mayor and Village Board in t~al<ing their decision. The Village Adminisfiator and/or his designee is authorized to call meetings and set deadlines for file submittal of reports and recommendations in preparation for submission Clu~ou~r the public hearing process. The Viaage Administrator and/or lris designee, Special Counsel, Village Staff, and the Village's consultants shalt not discuss the Application or the review increof with, nor submit reports or recommendations to the Mayor, Village Board, or Corporation Counsel except in accordance with the public hearing process set forth below. _. Slrc,uld the V iliagc- Administratcr andlor his designee desire to enter any reports, testimony or other evidence into the record of the public hearing, such shall be entered in accordance with the procedures set forth it~t this Ordinance and such shalt also be available for copying by the public upon the payment of the actual costs of reproduction. E. Participation and Information from Other Parties: 'The Applicant is a Participant. The Village is a Participant. For purposes of the Acf, the Village and its employees and staff; aiid any experts, consultants, in~~estigators or attorneys hired b~~ the Village to review. investigate, present at hearing, or otherwise work for the Village concerning t9~e Petition, all constitute one Participant. To the extent the Village employees and staff wish to participate in the public hearings outside theh~ roles or employment with the Village, they must submit a Notice of Participation, as do other members of the public. Any person other than d: cribed in (1) and (2), above, must file a wriitan'`IVotice~ of Participation" on a form supplied by the Village. Clerl: notifying the Village Clerk and counsel for the Applicant of that person's or entity's intent to participate. a. Every Notice of Participation must be filed with the Village Cleric before the adjournment of fire first day of public hearing. Iu the case of counsel of record for any Participant, said counsel shall, on or before the 80°i day from the Date of filing, serve a letter upon the Village Clerk and upon counsel for the Applicant entering his or her appearance for the Participant. b. Every Notice of Participation shall provide the. following inlbrmation: the mane. address daytime phone ntamber and, if available, fhcsi;nile rwnber of the Participant or counsel; whether the Participan± wi!] be patticinatinq on his(her own behalf or as a representative/spokesperson of another person or entity (and if on behalf of another person or entity, identify the name of that person or entityj; whether the person (or the entity or association heishe represents} will be represented b}~ an artorney during the public hearings; and whether the person intends on providing oral testimony or comment dw~ing the public hearing. Ail members of the public who desire to present sworn testimony, unsworn comment, or submit written questions to the Hearing Officer nanst file a Notice of Participation. c. No person may become a Participant after the first day o f the hearing except for good cause shown. Ilse Hearing Officer shall liberally interpret this limitation if the additional participation shall not delay the process or unfairly prejudice a prior Participant. No hate Participa~it shall he entitled to recall a witness who has previously testified. 4. I?<~trtieipant rights. Participants have the right to present swore testimony and witnesses. Participants represented by cocrosel have the right to cross-examine o- question WItI'letitie5 W110 proVLdc SWGl'n CCSUiIIDny, Pai~iCihAnis '~JhO 2a'0 ti^t represented by counsel may provide witnesses, evidence and sworn testimony subject to cross- eramiuaticn by ethers; provide unsworn Testimony or comment during the public heating (sub_ject to the Hearing OPfieer's judgment and consistent with fundamental fairness); or, as is the case for members of the public generally, submit wrirten questions to the Hearing Gffiecr who, in Izis/her sole discretion, shall decide whether such questions shall be posed and the manner of posing such questions. Participants who are not represented by counsel shall notcross-examine witnesses directly. 5. Any attornc_ys acting as counsel and representing a Participant must be licensed and in good standing to practice law in tihe~ State of II}incis. or if licensed and in good standing to practice ]aw in another State which is pat-t of the United S+ates, shall he allowed to serve as a counsel for a Participant upon motion made to and granted by the Hearing Officer. C. A31 witnesses (other than those called purely fhr purposes of rebuttal) and the subject matter ou which they will testify shall he disclosed, and all reports, studies. exhibits or other evidence, or copies thereof, that any person, other than the Applicant, desires to submit as evidence for the record at the public hearing must be .riled with the Villalae Clerk and with cotmsel for the Applicant no later than eighty (ROj days after tl:e Date of Filing of the Application. In the event Chc 80°' day after the Date of Filing Palls ot: a Saturday, Sunday or legal holiday, the next business day shall be considered the Hate by D which all sorb iizformation must be filed. Copies oS' all such information shall also be available for copying by the public upon the payment of the acutal costs of reproduction. Evidence or witnesses not so disclosed by the required date shall be adnlissibJe at the healing only where the Hearing Gfficer shall find the admission of such evidence is necessary to provide hmdamental fairness to the parties. l . Public Hearings 7. The Puhiic Dearing shall be held no sooner than ninety (90) days from the Date of Filing and shall not commence ally later than one hundred twenty (120} days from the Oate of Filing_ The Publse Igearng shall be at such tithes and places as is convenient iilr the public generally but shall be conducted so as to comply with the statutory r'eglairement the Village render a decision prior w the one hundred eighty (180} day ii-om the Date of Filiug, and accountiilg for the thirty (30) day period for written comment following the close of the public hearing, with due time for the. corporate authorities to deliberate. and render a decision. The Village Admiuistrafor aazdlor his designee shall determine the date(s), time(sj and location(s) for the Public Hearing as soon as is practical but in no event 3ater than thirty (30) days after the Date of Filing. 2. Once determined by the Village Administrator and/or his designee, the Village AdLa+inistratos and/or his designee shall notify the Applicant of the date. time and location of the Public Hearing and shall request the Applicant cause nonce of the Public Hearing to be made as i'ollows: a. PUbilsh twU ~..'} legal iiGiiC;S iii a i,8'.':'tipai7Ct' Of `,P,1'.e"3l C;CCIIIaL!O!? ptiillshed 111 the 1~'illage or Cook County. The fnst such notice shalt be published no sooner than fifty (SQ; days from the. Date oP Filhlg and no later than sixty (60) days from the Date ofI'iling; the second such notice shall be published no sooner thrul sixty-five (65) days from the Date of Filing nor later C11an sevent)~-fi~~e (75) days from the late of Filing. Said notices, which tray be in lower case. shall consist of the following: 1 J The name and address of the Applicant; ?} T72e owners of the site and, if ownership is in a land trust the names of the I3eneficiaL'ies of said trust:. 3} Legal descriptions ot~ the Property and the Facility Boundary. with each depietei3 on a Plat o` Survey: 4} The street address of the Property and, if A1ere is no street address for the Property, a description of the site will: reference to location, ownership or occupancy or in some other mamlcr that will reasonably identify the property to the residents cif the neigh'norhood; Sj The nature and size of the proposedFacility; 6j The Dafe of Filing and the time and date of the public hearing; ~) The location of the public hearing; 8) A statement the Application with all required information is available in electronic foin.at from the Village Clerk's office and further that all 11 witness Iists as~d conies of reports and other e.,~idence must, absent good cause, be tiled with the Village Clerk ar~d all counsel of record no later than the eightieth f80) day from the Date of Filing. Certified mail to all members of the Illinois General Assembly from the district in which the proposed site is located. Certified snail to the Illinois Environmental Protection Agency. d. Certified moil to the COllnlti of Cook ztnd all tttunicipalities or townships within one and one-half (_l !-z} miles of the proposed Facility. e. Public hearing notice in a newspaper of general circulation in Cook County published as a display at Veast once. during the week preceding the public hearing. Such notice shall consist of ail items described in stinsection Bl above except for item S_I.C. 3. Hearing Procedures: a. The Village's Corporation Counsel shall designate a licensed attorney to act uti; a Nearing Oilieer to preside over the public hearing, and the Hearing OPf;cer shalt make any decisions concerning the admission of evidence and the manner in which the hearing is conducted, subject to this Ordinance. The Hearing Offiecr 511311 n?%?lie all cle!_tslor~s and rul11lg5 Sir "ui.CfrY:Ii.I'iL'C Viiti~ fLlnd8lTl;n tilt ia.iiiie55. i he hearing Officer say exclude irre!c~iznt, imsnateriaL incompetent o: unduly repetitious testimony or other evidence. All testimony and all public meetings concerning the Petition shall be in the presence of a certified court reporter who shall report all proceedines regarding consideration of the Petition. The clearing Officer shall have the following powers or duties: I) Administer oaths and affirmations; 21 Conduct a public meeting, prior to the start of the public hearings, to explain the public hearing procedure and site locafsnn review proeess~, 3) Arrange for the presence of a certified court rapor'ter io attend and kr~ulscribe the conduct of all public hearings For the public record; 4} Regulate the course of the hearing, including, but not limited to, controlling the order ofproceedings, consistent with this Ordinatre0. and to grant recesses for good cause shown. Far example, good cause may be found when issues, facts, data or other pieces of evidence arise in the course of the hearing that were not reasonably forese; able to the party requwtir.g the recess. 1vo recess may extend past five f~) days except due to tl1e~ availability of a suitable forum for the hearing; 5) Require a witness or person presenting w~sworn public comment Yo state hislher position either for, against, or undecided with respect to the proposed Facility; 61 Examine a witness and direct a witness to testify; 1 7j Establish reasonable Ihnits on the duration of public hearing consistent with the Act and this Ordinance, including but not limited to the reasonable limitation of sworn testimony.. unsworn oral comment, direct and cross-examination of any witnesses, and the limitation of repetitiec or cumulative testimony and questioning; Aj Rule upon objections and evidentiary questions, with the understanding such rulings must be consistent with fundamental fairness, but need not 6e in stric± compliance with the Il?inois Supreme CourC, Illinois Code of Civil Procedure, or any local rules of evidence governing a civil judicial trial in the State of Illinois:, 9} Allow the introduction oflate-filed °vidence, be it written or testimonial, on behalf of any Participant, provided good cause is shown for the late- fiiing, the evidence is offered in and is relevant to the rebuttal p« Ilion o'f the .Applicant's or Participant's case, alld evidence was tiled with the Village Clerk at feast one (1 j day before the public hearing at which if is offered, and fundamental fairness to all parties wiI1 be preserved; 10) The Hetu'ing Officer shall he an attorney. licensed to practice in ll(iiiois. hhe Heating Officer shall confer wit11 the Village Board concerning the Petition, between the Date of filing of the Petition and the Board"s decision or- the Petition. Given the Hearing Officer's role of communicating with the ~~'it]age Board. the hearing Officer may not confer with the Pruticipants (members of the public, Applicant and Village included) concerning the Petition, unless such conference talces pI3Ce dUrin~c t3}~~ pUljlir~ hG3rll14~, :S thl'OUgI1 r_nrrecpOnt_ienC-!~ \NmCn i5 filer) WItI't the Uliiagc; Cici'k (aria, CiIUS, : ~ all~:hle fo ^ :;r~J:?!'~ IO l;t~t,;;~• pt. eoncelvs location. time or other similar scheduling aspects of the. public meeting or public hearing, or the notices for same. The only additional exception from this restriction is the Hearing Officer may confer with the Village Clerk about the upkeep or status of the public record, make a request to review or copy the public record, or confer with the Village Clerk regarding the scheduling or location of the public muting or hearing, or ttrrangenlerts for the notices of the public meeting and hearine,; ] 1) At the conclusion of the public hearing and after consideration of all timely-filed written comments, the Hearing Officer shat] submit drag written findings (of law or fact) to the Viliagc Board and file a copy oP such findings with the Village Cleric; 12) The Hearing Officer does not have Che right or the power to vote, as a Village Board Member votes, on the Petition. li. Conduct of the puLlic hearing shall Le substantial'y as foC~ows: 1) Call to order; 2j Introduction ofthe Village. Board Members who are present together with the Village"s Corporation Caunscl who is acting as Counsel for the Corporate Authorities; 13 3) Introduction of the Hearing 01fice~r; 4j Recognition of the Applicant and identification of the Petition; Sj Recognition of Pees.. notices, atld date of filing of the Petition; 6) Recognitio3; oz the Village staff and Special Counsel present. 7) Recognition of all other Participants who have filed the Notice of Participation; 8) Recognition of ail reports. exhibits.. maps or docunlenfs of record; 9j ApplicanT, Pallicipanis represented by Counsel, and Special Counsel for t))e Village 5taffmay they make an opening statement; IQ) The Village Board sha11 Chen heal'testimony uomthe-Applicant and(or any witnesses the Applicant may wish to call. upon the close of the Applicant's testimony, Palrtieipants represented by cowlset may present sworn testimony, including any witnesses and evidence they wish to present. Cpon the close of all such testimony, tt~e Village may present sworn testimony, including witnesses and evidence it maY Wish to present. The Heating Qfficer, in the exercise of his or her discretion, may then penniY rebuttal Cestimony and sur-rebt3ttal testimony; 11) All witnesses shop testily under oath and be subject to reasonable questioning as follows: direct examination by counsel; cross- examination by counse{ for other Pa~1icipants o: the Village Staf£ the Village Board andror Lhe Hearir3g Officer ("inehiding the use of l+aitten questions submitted by the Public to the Hearing Officer); redirect eX.'.511111at:;031 r8-CrOP.S E:i:S1Till1at30il; 1=j 2'0110W1ng `lh(: LCS'Llll7olly olltllried in SiiLpul'ngral,n. Gi al:oVE, a^y Participant not represented by counsel wishing toprovide sv.-orn testimony subject to Cross-examination by others may proceed; Lll) Following Che testimony, if any, outlined in subparagraph (J j above, any Participant t11at has not otherwise presented testimony may provide unsworn test;Cnony or comment, stio}ect Yo the Hearing Office{ s judgment concerning content old duration and consistent with fiu~idamental fairness; 1 ~l) Closing statcmc3lts, if any, by counsel for the Applicant, Participants represented by counsel, and counsel for the Village Staff; I S) Rebuttal statement, if any, by the applicant, subject to limitations as imposed by the Ileas~ing Officer; 16j Hearing declared closed. c. Public comment written and oral: 11 Any person has the fight to file written conunen? concerning the. appropriateness of the proposed Facilitq. or its cornuliance with the requirements of Section 3).2 ofihe Act, with i.he Village Clerk, at any time aFter the filling of a Petition and within file time limitation provided in subsection (4), below. Likewise.. the !Applicant, Village Staff, the i4 Corporatio^ Counsel ancUor any Participant may file draft proposed findings of fact within the same time limitation; 2. I'hc Village Clerk, on behalf of file Village Board, shall receive written comment or draft findings of fact and the Clerk shall data stamp same, shall serve copies of the same on counsel for the Applicant and counsel for the Village, Village Staff and eowlse] of record for ell participants; and shall file written comment and the postmarked envelope in wlxich conlmenl is receive.d_ 3. Conies of such written comments shall be made available for public inspection in the offices of the Villzge Cierlc, and members of the pudic shall be allowed to obtain a copy of anV written comment upon payment of actual cost of reproduction; 4. Any writ en comment received by the Village Cierlc or postmarked not later than thirty (30} days after the date of the last public hearing shad be made part of the record at 1]Ze prd~lic 1learing as hereinafter described and the Village Board sha3( consider any such timely wr€tter= comments in making its final determination concerning said Petition. In the. event. that the thi~tieih [30} day falls on a Sunday or a Federal hoiiday, the next day mi which mail is delivered shall be-considered the thirtieth (30) day for purposes of this subsection; 5. Any }?erson has the right to provide oral, unswarn comment during the course of the piiodc hearing, upon reasonable notice to the Hearing Ollicer the person desires to provide such comment and consistent with the. lTea~"lnc l~ltiC?r'~ i~irl+_nlCl1I COnrrrl~Ino ll}C COnw1UCt of thr~ l7eariil`*. All oral .estimony may h ~ul,mittec' raittenform if+he Hearing Officer so directs. "Phis type of comment, since it is not provided under oath, is not Subject to cross-examination. G. Records Kept 1'hc Village Cleric shall be responsible i'or tceeping the records of said hearing. The records shall consist of the i~ollowing: a. The Application and all amendments thereto; b. Proofs o.-`the required notices:. Notices of Participation; d. Writt°n commei~~is filed by tt~e pabiic (either received by the Village Cletk~s office or postmarked between the. Date of Filing and thirty X30] days after the close of the hearing); e. All reports. studies, exhibits, docunsents er statements received in °vidence at the public heairing; 15 The transcript of the public herring; g. Any motions filed during the public hearing: h. All transcripts, ~~~i~ien available, or disclosures of meetings, other than Cbe public hearings held pursuaz~t to this Article, at which tle Ivlayor or a ~ illaee Board iV[ember was in attendaxtce and the Application was discussed; The Hearing Officer's proposed findings of fact and reuxssmendations to the Village Board {inchrding any conditions of approval); The resolution cont~sining the t;mal decision of the Village Board; The Village Clerk shall be responsible for certifying ail copies of the record of the public hearing; li. Siting Approval Decision Can or before. the one hrmdred and eightieth (180j day following the Date oI~Filirg. or on or before the two hundred seventieth (270) day following the Date of Filing if the Applicant filed an amendment to the Application in compliance with the timing requirements of ti;e Act, fire v iuag~ nCiat'd shal., b}~ written resolution, upon the vute of a majority oSits members, decide whether to: ~-_~ D ~;. h..,~t nri ~. ~. a. ~Sxnnl ilie i 8t1 i~Jn~ WIt .... aRy CC dT]Cn., „i b. Grant the Petition, but with conditions nn such approval, provided such conditions are reasonable and necessary to accomplish the purposes of Section ? 9.2 of the Act and are not inconsisten` with the; reguVations promulgated by the Illinois Pollution Control Board; or c. Deny the Petition. In making its recommendation on tl,e request for siting approval, the Viiiage Board shall base its decision on the following criteria: a. The Facility is necessary to accommodate the waste needs oFthe Arca it is intended to serve; n. The Facility is so designed, located and proposed to be operated that the public health, safety and welfare will be protected; c. The. Facility is located so as to minimize incompatibility with the character of the suizounduzc area and to minimize the effect on the value of the surrounding property; 16 d. The Facility is leca±ed outside the boundary of the one hundred year flood plain, Fire plat: of operations for the Facility is designed fo ~roinimize the dancer to the surrounding area from (ire, spills or other operational accidents, The traffic patterns w or from the Facility are So desisted as to minhnize the impact on existing t.rafflc flows; g. 1f the Faeilit}~ will ba trcatina, storing or disposing of hazardous waste. an emergency response plan exists for the Facility which. includes notification. containanent and evacuation procedures to be used in case of an accide;ital release: h. If a solid waste management plan was previoush~ adopted for Cook Cow1'ty prior to the filing of the petition, the Iaeility is consistent with that plan; and If the Facility will be located within a regulated recharge area, ~„y and all applicable requirements specified by the tlGnois Pollution Control Board for such area have been met. In its evaluation of statutory criteria (iii and iv} as set fo~h it 415 SLCS 5139.2, the Village Board may also consider as evidence the previous operating experience and past record of aiolations and penalties of the Applicant and, if different, the Owner or ()pl;l'atOr of anV Solid wtSie ni aaS headline opCr'd.tinriS (a[id 16,. c _iCh. arty SU-b~1flt.?rV. mC(T1bE]', mAIIager UL pal'eL1t CGI'piGrationj iii tliB ftei'~ of SCI.d Cr I'.aZ2.r~r'R5 wasre~ management. No determination by the ViIlage Board of a siting approval request may be reconsidered. A local siting approval granted under this Chapter shall expire at the end of two !Zj calendar years from the date upon which it was granCe d, unless the local siting, approval granted under this Chapter is for a sanitary landfill operation, in which case the approval shall expire at the end of three (3) calendar years from the date upon which it was granted, and unless within that period the applicant has made application to the Illinois Enviromnental Protection Agency for a permit to develop the sire. In the event the local siting decision has been appealed, such expiration period shall be deemed to begin on the ciaC~e upon which the appeal process is concluded. 1. lldministration of Fees and Costs Lpon termination of any proceedings ~.mder This Chapter, a final accouruing and summary or all authorized expenditures and reimhursemanfs shad be presented to the Village Board. 1 Any portion of an applieatiott fee not required for reimburscn~ent to the Village for' costs and expenses uteun~ed by the Village under this Chapter shall be returned to the applicant. Should them be costs andlor expenses in excess of the amoutat paid by the applicant ist the application fee, the applicant shall hear any and alt additional cost:. In order to property administer the application fee received with respect to this Chapter, Che finance Director is hereby authorized and directed to receive attd hoid sue'; application fees for administration subject to the review and approval of the Village Board. In order to expedite payment oC ail bills incun-ed as a result of administering this Chapter, all hilts and questions concerning billing should be directed io the Finance Director. (Ord'Ci- , 12-13-IOj SECi`lON 3_ Title 7, Chapter 6, Section 13 of tine iviunicipal Code of the Village of Morton Grove is hereby amended to read as follows: 7-~-rt3: i'~Tat~LT]e5: finless otherwise provided herein, any person who ~riolutes. disobeys, omits, neglects or re Fuses to comply with, or resists the enforcement of any of th+~ ptzn isions of ±his d;apter shall be tined in accord epee will, Ti le 1, Chapter 4 of this cede ter each offense. Each aay that a ti,vlaiiGi2 is }crntittec, to e:rt ,. shu„ m, to ~ separate offense. Tile occupant of any premises upon which a violation at this chapter has occun-ed and the owner of any such pretnlse shall be deemed prima facie liable :for the violations occun~ing and subject to the penalties provided thercfore_ in the event a waste disposal firm violates airy provisions of any ordinance of this village, the village shalt have Che rigl~rt. to addition to eni~orcinb the penalties oflreriuise provided, to revoke the license of such waste dispose; firm. (Ord. OF-23, `-12-2808; Gird 10- , 12-13-10} SEC`fION 4: if any section, sttbsectinn, sentence, clause, phrase or portion of this Chapter is for any reason held invalid ur unconstitutional hti, any court of competent jurisdiction, such portion shall be deemed 2-..separate, distinct, and independent provision< and such ho'-.ding shall not affect €he validity of the. remaining portions hereof. SECTIOi~ S: This Ordinance sha!1 be in full force and effect from and after ils pass2ge. approval and publication in pamphlet Corm accordine to law. 18 PntiSED this 10°i day of.lai~nary 201 1. trustee DiMaria Trustee Ciomberg Trustce Grear Trustee Marcus "Trustee 'Chill Trustee Toth ~PPRQVE~D by me this 10`x' day of January 2011. Daiuel J. Staacl<mann, Village President Village of Mouton Grove Cook County, Illinois nPPROVED and FILED in my office this l ~ a, gay of J,:saa:•y ?n 11. Tony S. Kaloger~il<os, Village Clerlc Village of Morton Grove Cook County, Illinois 19 LePislative ~`~ummary~ - -- --- -- ~ __ _ Resolution 11-01 AiJTHOR1ZIli'G AN APPLICATION FOR ASSISTANCE FROM THE ILLINOIS SAFE ROUTES TO SCHOOL PROGRAI~I Introduced: Synopsis: Purpose: Background Programs, Departments or Groups Affected Fiscal Impact: Som~ce of Funds Workload Impact; Administrator Recommendation First Reading: Special Considerations or Requirements: Tanuary 1Q ?011 To authorize the Village to make an application for assistance from the lllinois Safe Routes to School Program The purchase safety equipment and/or training for School District #70 school children. 1n 2010, the Police Department bcgaz. application for fne Illinois Safe Routes to School Program in conjunction with School District #70. Along with the supporting documentation a resohttion needs to be passed by the Village Board showing their support for this program. Police Departmont. Up to 5250,000 in grant:roonies. N/A Tha purchase, management, and implementation of this program/equipment will be performed by the Police Department as pace of-their normal work activities. Approval as presented Not Reauired None Respectfully submitted: Joseph F. Wade, Village Administrator Prepared by: _ Reviewed b_y: Mark Erickson, Police Chiei Teresa Hoffman Liston, Corporation Counsel ~s®~~~~~>v ~i-o~ AUTHORIZING AN ,4PPLICt~TION FOR ASSISTANCE PROM THE ILLINOIS SAFE ROUTES TO SCIIOOL PROGRAM WHEREAS; the Village o£MorKOn Grove (Village), located in Cook County, Illinois, is a home rule tusit of government under the provisions of ,Poticle 7 of the 1970 Constitution of the Siate of Illinois, can exercise any power az~d perform any function pertaining to its government affairs, including but not limited tp the power to tax, purchase, and incur debt; and WHEREAS, the Village of Morton Grove is a writ of local government authorized to exist under the terns of the Illinois Compiled Statates; and WHEREAS, the U'illage of Morton Grove, proposed to apply for assistance from the Iliinois Safe Routes to School Program iri conjunction with School District + i0 for the propose of infrastruchue improvements and equipment related Co the safe travel of children to and from school which include out not Iinrited to crossing a and equipment and training, crossing guard portable signs, speed enforcement signs or portable trailers, bike andpadestrian safety programs acrd materials, national walls to school day, week or month pro~ams, walk or bike to school incentive prograns; and WHEREAS, the Village of Morton Grove has available the funds to £mance road striping for crosswalk areas around schools, curb enhancorncnts at~d sidewalk construction, new or replacement signs enhancing safoty, installation of a "kiss and drop" zone for parents until reimbursed by the Illinois Safe Routes to School Program, and the financial capability to operate, maintain, and manage the completed project(s) in a safe and attractive manner for public use; and VJIIEREF.S, the proposed application azrd supporting document(s) (~xhiL~t`~'a~) were made available for public review at a properly announced meeting of the Village of Mortmr Grove. NOW, THERFORE, BE IT RESOLVED BS' THE PRESIDENT AND BOARD OF TRUSTEES OP' THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate-Authorities do hereby incorporate the foregoing V~HEREAS clauses into this Resolution as though'[ully set forth therein tahereb~~ making the findings as hereinabove set forth. SECTION 2: The V illage of Morton Grove is authorized to apply for assistance from the Iliinois Safe Routes to School Program for the purpose ofinzrastructure improvements and equipment re,'ated to the saf travel of children to and from school. SECTION 3: The Viliage Admirustrator and the Polico Clrief and then designees are hereby authorized to execute all documents and take alt steps necessary to obtain grant award. SECTION 4: This Resolution shall be in full force and effect upon its passage and approval. PASSED THIS ] 0"' DAY" OF JAN'v'ARY 201 t Trustee Dilt4atia Trustee Golnberg (~rustee Grcar 'trustee IvEarcus Trustee Thifl Tnastee'[~oth APPRUVF.D BY ML "PHIS 10t° DAY OF JANUAKY 201 I Daniell. Staackmanr., Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office This 1 1 "' DAY OF ,IANU,~IRY 2011 Tony S. I~alogcrakos, Village Clert. Village of Morton Grove Cook County, Tllinois I'rintAhp Pale ~ of 17 Safe iZoutes to School Funding Application Print. Application Name: lnfrastrucfure -Morton Grove 2010 Executive Summary This School Travel Plan aims to address the issues that impede active transportation and seeks to strategically salve these problems by implementing a Safe Routes to School program. These projects and programs were designed to work in concert with each other to create the best possible solutions this year. The project proposed will also work independently from each other where they will still have independent sustainable impact on the increase and safety of waVking and biking traffic tc and from school. There are three infrastructure projects included in the plan: 1) install curb extensions in an area that has been a chronic problem for many years, 2) Install new and improved signs and develop a drop and walk zone to reduce the amount of traffic in fne school property, and 3) Install new and improved pavement marking that enhance current crosswalks and add additional warnings to motorists of the school zone area. This plan includes three non- infrastructure programs that wilt proactively encourage and improve the perceptions of parents sc they will be more likely to allow their children to walk or bike to school. These programs include; 1) Create Education Maten,'ats for students regarding safe walk and biking that car, be used for the sustainable future and in conjuncfion with the library and park district. 2) Create Crossing Guard Training Program and purchase of new safely equipment for crossing guards that improve their visibility and efFecfiveness: and 3j Utilize Speed Feedback portable trotters and fixed signs to educate motorists on the school zone area and their vehicle sped as it relates to students in the area. This plan will produce the desired results for Morton Grove, SRTS, and the community served. It is the strong belief of the plan team members that these efforts will serve to make a significant difference in Marton Grove for a healthier student body, safer stree*.s, and a cleaner environment. Application Sponsor Project Manager Name: Paul Yaras Tifie; Lt -Traffic Division Mailing Address: 6101 Caoulina Ave City: Morton Grove State: IL Zip: 60053-2902 Phone: 847-663-3818 Fax: 847-965-2950 Email: pyaras@mortongroveil.org Application Strafegies NatAliocated to Projects Create educational materials Teaoh pedestrian and bicycle safety skills to students and parents Teach the health, environmental and sustainable transportation benefits of walking and bicycling to students and parents Promote Safe Routes to School in the community Create apark-and-walk program Host I~ ~ n fYiarnr ~ . r- f;L> ~ 7G E :)`try or other special evart Start a tnva!I.in~T S;:in;ral Btr,> program Utilize .r< for ~ x ~ nt'.F rs or signs (portable] Create a .~ r ;si~~r ~i z { h<* ~ ~ ,~c~at:~m http:/hvwcv.dot.il.gov,rsaferoutes/SecurelPrintApp.aspx 1/6/2011 PrintApp Measure parent/guardian perceptions of safety Track the number of crashes within 2 miles of school Count the number of students who walk and bfcyele to and from school Projects in this Funding Application Page 2 of 17 Install curb extensions to reduce the crossing distance on streets Install new or improved signage (school zone; speed limits, crosswalk, speed feedback signs (fixed), efc.) Install new or improved pavement markings or legends Illinois Stafe Representatives State Districts represented: 15, 17 Ll. S. Representatives U.S. Districts represented: 9 Park Proximity There is a park located within 2 miles of the project(s) in this application. C®ntingencieS There are no projects that are contingent upon each other in This application. Improvemenfs Mapping To View nr Print the iVlap in each school in your flan, please clicl, the Iink below. t 'u s3 i^,~t 2v,,aC « 1_ §.i _~ ~? ~~ F,t I PST ~._ ,.f(;{'iI._ Projeef Name: Instal) curia extensions to reduce the crossing distance on sfreets Project Type: Infrastrucfure 3a. Demonstration of Need is We highly value student physical activity and health. Morton Grove highly values physical activity and health for students and all citizens. This is demonstrated by the community members whereby adding large park district facilities in the areas of schools. Morton Grove intends to connect bike paths to the nearby Cook County Forest Preserve system and extend the park areas sa students and community members stay active; exercise an maintain good health. We want to improve the air quality and environment around our school(s). Improved air quality is a necessity we all share. Morton Grove continually strives to find efficient ways for motorist to travel to reduce the amount of Idling cars. The plan within the SRTS proposal will work to reduce everyday traffic in Morton Grove. Encouraging parents to allow children to walk to school will make an very day difference in the air vve breathe forever. ", tlVe wish fo improve unsafe or insuffcient walkways, bikeways and crossings. http ;Uwww.dot.iLgov/saferouteslSecure/PrintApp.aspx _ 1/6/2011 Near fhe school there are a few streets without sidewalks. During the walkabout zeiivifies of .eam members it was noted that wzlkers and bikers avoid these safer routes to school due to lack of sidewalks on these streets. Although this is important, this is not the priority project of this year's proposa. The parking space and sidewalk improvements at Lake and McVicker are the prorities. We are committed to reducing speeding and reckless driving near school{s;. The Morton Grove SRTS Team examined carefully the data regarding traffic in the area of the school. The plan calls for the implementation of speed feedback portable and fxed devices to encourage motorists to take heed and slow down. i7 We want to improve resident perception of travelling safety for their children. The gcal of this proactive program is to proactive improve the perceptions of parents regarding the safety of allowing their children to walk or bike to school. The programs proposed will improve safety and the leadership of the team wilt wcrk to develop programs to take the leadership role of encouraging, with confidence.. children to walk and bike to school. ~'' Create educational materals Educational materials will be developed for each student with the research already compieted'oy SRTS grant recipients. These materials will be developed to address the specifc needs of Morton Grove students. The materials will be in the form of a booklet produced for families to train and drive discussions between parents and children on traffic safety at all ages. This will include walking and biking safety, local laws, proper clothing, etc... The materials developed from this grant will be developed for the sustainable future and easily reproduced. The intention is to use the materials for park district summer programs, available at the library, festivals and more. Teach pedestrian and bicycle safety skills to students and parents One of the key comporerts of this plan is to provide safety related training materials to students and their families. The development of Yhese materials will be first developed by safety plan team members. Then a search of available a successful programs within current SRTS programs Nation wide will be reviewed. The materials will be developed and then printed for all students and their famiFes. Pori of the materials developed for student safety as written above will include the same focus or review on materials already developed in successful SP.TS programs. This information will be reviewed and then developed to match the needs of Morton Grove. Create apark-and-walk program A park and walk program will utilize already existing school crossing guard and encourage parents to park their cars, drop their students near the crossing guard and allow students to cross streets with the crossing guard. This will reduce traffic in the school parking lot: assist with busing as it will reduce traffic in fhe area and get students walking slightly more than they did before. The police department, park district and school will work together to develop this plan. ~~~ Host interr zz ~ ,i VJr•~I ~o. r haa_C .ay or other special event International Walk to school day wilt be a cooperative venture of all travel plan participants. The International Walk to School day will begin U`~e leadership steps of the community to encourage parents to leave fneir cars at home. _' Create a crr~ r,,~:.nra r' .i*iina ~~racram Crossing guards in Morton Grove have beer, trained by the Morton Grove Police. The current training materials need to be updated and additional professional development is necessary. Crossing guards will also receive new eeuipment under khis plan. The neev equipment will make crossing guards more effective and efficient, providing parent with the perception that crossing guards are well trained and welt equipped to handle any situation. Uhliz ;;;fir ° ` s >arG kilc;i~~s or signs (portable) In the survey data from parents and through the informaticn developed from key stakeholders, speeding cars'nas been a chronic problem around Parkview school. The education and encouragement for drivers avi(I be to slow down. Speed feedback pcrtable trailers and fix speed feedback signs will provide motorists with exceptional information about the school zone http:Nwww.dot.iLgov/saferoutes/secure/PrintApp.aspx 1/6/2011 Page 4 of 17 area. This education of motorists will also be supplemented with speed enforcement from the fvlorion Grove Police. Construct, replace or repair sidewalks Near the school there are a few streets without sidewalks. During the walkabout ac±ivities of team members it was noted that walkers and bikers avoid these safer routes to school due to Zack of sidewalks on these streets. Although this is important, this is not the priority project of this year's proposal. The parking space and sidewalk improvements at Lake and McVicker are the priorities. Install new or improved pavement markings or legends New and improved pavement markings will cover the intersections in the area of the scheoi. The new reflective ground markings will meet DOT standards. Additional ground markings in the direct area of the school will be an additional reminder to motorists to slow do and take heed o students in the area. These around marking will work in concert with the proposed sicns and curb bump out plans but can also work without those projects. Install new or improved signage (school zone, speed limits, crosswalk, speed feedback signs (fixed), etc.) The signs that are currently in the area are old and do not conform to new traffic standards. The new signs will replace these with added reflective capability and conform to new DOT standards. Additiona; signs will be added to create two drop and walk zones in the area of the school to encourage more students to walk and reduce the amount of traffic in the school parking lot. Count the number or'studants who walk and bicycle to and from school The Morton Grove team will use the SRTS data survey tools to solicit parent opinions and data regarding the successes of this program. Student data will be collected and monitor using the data tools and the program will be evaluated for the Travel Plan implementation and if the grant application is accepted and awarded. There will be three phases of data collection which will provide excellent evaluation opportunities to sustain the program past the funding period. Measure parent(guardian perceptions of safety During the annual open house meeting the Superintendent of schools and SRTS Team members announced the plan to pursue this program. parents were requested to take the survey and provide input and feedback. The response was ovenvhelmina and the data was collected and included within this plan. The SRTS Team will continue to use the SRTS data collection and monitoring tools prodded. These data will be reported public and used to demonstrate successes with the program. The data will also allow program leaders to adjust and make changes in needed areas where the data indicates that the program is net addressing identified needs. ~' Track the number of crashes wiG`~in 2 miles of school The Morton ^v rove Police Department has had continued success with IDpT traffic enforcement programs and plans to continue the efforts in this area. The police department routinely collects data on crashes for the ourooses of focusing traffic enforcement and arevents crashes wherever possible. Morton Grove firmly holds to the data collection of crashes for the care and welfare of our residents and commuter traffic Data collection is viewed as a proactive measure that drives decisions on enforcement, education, and engineering of solutions and prevention of crashes. There were 29 bicyclelpedestrian cashes between 01-01-2D09 and 12-39- 20Q9. 3b. Infrastrueture Detal! and Cost Estimate: A problem was identified near the church where cars park diagonal. These cars usually park over the sidewalk. This causes student to either walk on the grass or in bad weather, walk on t'ne street. Bikers usually make the decision to ride in the street. This project will build curb bump outs that serve two purposes: 1) shorten the length of the intersection crossing and 2) change the design for cars to park n this area and no longer interfere with the sidewalk. This is a permanent solution to a long standing problem during schooi and during the summer for people usine the park facilities and library in the area. Attached is a detailed engineering picture and cost table. http:,%www.dot.iLaovisaferoutes/SecureiPrintftp~.aspx II6/2G7 i PrintApg Right of Way Acquired: Yes Right of Way Agreement Acquired: Not Applicable Page j of 17 Cost Data PRELIMINARY ENGINEERING 1 !ENVIRONMENTAL EVALUATION: $0 PRELIMINARY ENGINEERING 2: $0 RIGHT OF VVAY,4QUISITION: $0 CONSTRUCTION: $68700 ITEM DESCRIPTION UNIT QUAN. UNIT COST TOTAL COST TOPSOIL CU YD 2G $40G SODDING SQ YD 100 5800 SUBBASE AGGREGATE MATERIAL, TYPE B SQ YD $1, 000 TRENCH BACKFlLL CU YD $600 HOT->tiPIX ASPNAL7 SURFACE COURSE; MIX 0,$3,000 PCC SIDEWALK, $2,400 REMOVE CONCRETE CURB AND GUTTEP, $2,000 NOT-MfX ASPHALT SURFACE REMO'JAL SQ YD $2,400 PAVEMENT REMOVAL SO YD $15,000 REMOVE PPC SIDEWALK SO FT $600 HOT-MIXASPHALT BINDER COURSE, N50 TON $15,000 STORM SEWER, CLASS 1, PVC, $1,000 CATCH BASIN, TYPEA 4 FODT DIAM,T.ER TYPE 1 FRAME OPEN LlD $3,500 COMBINATION CONCRETE CURB AND GUT TER, TYPE B-6. i2 $9,000 Sub total 55G, 700 Contingency $12,000 Total Estimated Cost $68, 700 CONSTRUCTION ENGINEERING: $0 Total Cost: $68700 ~c. Project Schoo6s: PARK VIEW ELEM SCHOOL receives the primary benefit from this Project. 3d. Project Travel Information; These are the distances our students live from school. Distance lived from school~ILess Than 1 mile~~1 to 1.5 miles~IMore Than L5 milesi Number of Studenis_JI 372 i4C j - 5 j Percentage ~ T1.95°t° ~~ 27.C8°!° ~ 0.97°;t 3e. FEazards and farriers ', One infrastructure solution for the sidewalk problem would be to reconfigure the one block section on Lake 8eiween Austin and McVickerso the roadway, defined by curbing, is narrowed to 24 feet wide for driving and the remaining width of the southern portion of the ROW is used for parking and sidewalk. There would need to be a short upstream curb transition on the west leg of McVieker to shift traffic closer to the centerline. '! The drop off and pick in the parking lot area requires and effort to reduce the amount of cars traveling in the area. Current staffing cannot support the demand and there is no money tc increase the num'oer of personnel outside to supervise. Drop and walk areas will help in reducing traffic as well as the other programs proposed. `~ The parent survey data received feedback from more than 1C parents about the attempted abduction in a nearby town. Morten Grove has not experienced this type of situation but the perceptions of paren*s will influence the success of this program. The programs suggested in this program will work fo address perceptions of parents and the community of the attention given to students walking and biking to school Proactive measures that are proposed will work to bring a http:/Iwww.doff.iL~ovisaferoules/Secure/Pr'intApp.aspx ll(/X111 This is how our students travel to and from school. PrintApp Page 6 of 17 focus of safety to all students walking and biking to school. 3f. Potential far improving Walking and bicycling This project wit( increase the number of students walking and bicycling to and from school by: a. The Morton Grove SRTS Planning Team believes that the curb bump out program will increase vrelking and biking to schocl. This program will keep the sidevraik clear of cars Mocking it and provide a short distance for students and others to walk accross the street. And Improve fne safety of students who walk and bicycle to and from school by: b. The Morton Grove SRTS Planning Team believes that the curb bump out program will improve safety for wai'kers and bikers. The program is designed to improve safety by providing an area of clear sidewalk and bring students into ciepr view of Traffic before crossing the street. 3g. Consultation and Support _~ During the annual open house meeting the Superintendent of schools and SRTS Team members announced the plan to pursue this program. parents were requested to take the survey and provide input and feedback The response was overwhelming and the data was collected and included within this plan. ~,. Key stake holders that were interviewed and include students, parents, park district staff, and Village wide staff. The Park District facilities are in the same area. Having both the school and park district participating in ;his process will assure that the programs developed veil{ benefit both schools days and non schools days, providing a significant impact on Village, residents for the sustainable future. It was identified that there is an issue with the on-stree`. parking in front of the church at Lake and Austin. The snort parking spaces cause porkers to block the sidewalk discourage the route for walking or biking. ,:' The Village Engineer plan addresses the solution possibilities within the SRTS Team Plan and the overall Village solutions for providing safer routes to schools. One solution for the sidewalk problem would be to reconfigure the one block section between on Lake between Austin and McVlcker so the roadway, defined by curbing, is narrowed to 24 feet wide far driving and the remaining width of the southern portion of the ROW is used for parking and sidewalk. There would need [o be a short upstream curb transition on the west leg of McVicker to shift traffic closer to the centerline. ,' The Village Engineer, police department and school staff completed awalk-about of the area and identified the areas of need vaithin this proposal The programs vrere originally going to be prioritized in a different manner but the walkabout, combined with the review of comments by parents, change the priorities to the ones seen in this proposal. The highest priority is the curb bump out, educational materials and speed feedback devices. Jurisdictional Aeuthority Agency Name:Village of Morton Grave Agency Contact:Daniel J. Staackman, Village President Agency Address:6101 Capulina Ave Agency City:Morton Grove Agency State:l L Agency Phone:847-965-4100 Agency Email:dstaackmann@mortongroveiLorg School District Agency Name:Parkview District 70 Agency Contact:Gary Zabilka Agency Address:62D0 Lake Street Agency City:Morton Grove Agency 5tateal Agency Phone:{847) 965-"0200 Agency Email:gzabilka@parkview.k12.iLus http:/./www.dot.il.gov/saS routes/Secure/PrinlApp.aspx 1/6/207 7 Print.4pp Other Agency Agency Name:Morton Grove Poiice Agency Contact:Mark Erickson, Chief of Pa(ice Agency Address: Agency City: Agency State: Agency Phone: Agency Email: Other Agency Agency Name:Morton Grove Public Library Agency Contact:Benjamin Shapiro Agency Address: Aoency City: Agency State: Agency Phone: Agency Email: Other Agency Agency Name:Morton Grove Engineering Agency Contact Chris Tomich, P.E. Agency Address: Agency City: Agency State: Agency Phone:847-470-5235 Agency Email:ctomich@mortongroveil.org Other Agency Agency Name:Parkview School PTO President Agency Contact:Leah Kinter Agency Address: Agency City: Agency State: Agency Phone:847-965-62D0 Agency Email:kaghdass@yahoo.com Other Agency Agency Name:Public Health Ofricer -Morton Grove Agency Contact:Bonnie Burned Agency Address: Agency City: Agency State: Agency Phone:(847)663-3048 Agency Email:bburnett@mortongroveil.org Files Associated with this project: Letter of Support -Police Department.odt -v~.~:~~ ~,n.. Letter of Sopport -Morton Grove Public Library.pdf -~~+~-~~+s°~.; Page % of ? http://www.dot.il.gov/saferoutes/Secure/PrinL4pp.aspx 1/6/2011 P~intApp Resolution Request -SRTS -Morton Grove doe ~ e~. ~ ;_ Resolution -SRTS -Morton Grove.doe -r".~ r, ,= Morton Grove -Travel method totals.xis -'few r„~ SRTS Application 2010 Lake-Austin imp.pdf ,_1r~_v~~'~, 2010-12-14 SRTS APPLICATION COST ESTIMATE.pdf - .~~_..: r,;,, Letter of Support-VillagePresldentpdf u~~•„r~i= Letter of Support - Superinieder do _._ .. Page 8 of 17 iarojecf Name: instal! new or improved signage (school zone, speed limifs, crosswalk, speed feedback signs (fixed), efc,) Project Type: infrastructure 3a. Demonstration of Need ".; We highly value student physical activity and health. Morton Grove highly values physical activity and health for students and all citizens. This is demonstrated by the community members whereby adding large park district facilities in the areas of schools. Morton Grove intends to connect bike paths to the nearby Cook County Forest Preserve system and extend the park areas so students and community members stay active, exercise an maintain good health. _: VJe want to improve the air quality and environment around our school(s). Improved air quality is a necessity we all share. Morton Grove continually strives to fnd oil Clent Vday5 fpr mGtJrlSt tP tratiel to f8~duce the amount of idling cars. T..e plan v."t hlr~ t; ~° SR`S proposal will work to reduce everyday traffic in Morton Grove. Encouraging parents to allow children to walk to school will make an very day difference in the air we breathe forever. We wish to improve unsafe or insufficien± walkways, bikeways and crossings. Near the school there are a few streets without sidewalks. During the walkabout activities of team members it vdas noted that walkers and bikers avoid these safer routes to school due to lack of sidewalks on these streets. Although this is important.. this is not the priority project of this year's proposal The parking space and sidewalk improvements at Lake and McVicker are the priorities. INe are committed to reducing speeding and reckless driving near schools). The Morton Grove SRTS Team examined carefully the data regarding traffic in the area of the school. The plan calls for the implementation of speed feedback portable and fxed devices to encourage motorists to take heed and slow down. _~' We want to improve resident perception of travelling safety for their children. The goal of this proaefive program is to proactive improve fne perceptions of parents regarding the safety of allowing their children to walk or bike to school. The programs proposed will improve safety and the leadership of the team roil! work tc develop programs to take the leadership role of encouraging, with confidence, children to walk and bike to school. Create educational materials Part of the materials developed for student safety as written above will include the same focus of review or, materials already developed in successful SRTS programs. This information will be reviewed and then developed to match the needs of Morton Grove. Health professionals from the school district wilt also be involved in developing the communication methods io encourage good health by walking to school. The Village we be involved with news letters and communications to residents o€ these important initiatives to encourage further participation Village http://vw,~w.dot.il.gov/saferoutes/Secure/PrintApp.aspx ]/6/2011 Printtlpp Page 9 of 17 wide. The Park District will participate in the same initiatives and encouragement of participants waiking to programs. Host ~ re,,;~rr r r `ndali Cr ~~h~i'-;,ti or other special event Internafional'JJaIk to school day will be a cooperative venture of alt travel plan participants. The InternationaV V'.'alk ±o School day will 'oegn the leadership steps of the community to encourage parents to leave their cars at home. 'I Promote Safe Routes to School in the community Regular moves releases and information letters home to parents will include Informafion about how travel pion members are working together to make walking routes to school safer '- Create a c+ ,i c c!~< d i_ _~~;:!i, ~,. ~ r}n As a crossing guard Training p; ogram hasbeen 4n existence for several years, funding within this proaram will allova all of this information to be renewed an enhanced. The effort herein. will also be to equip crossing guards with the latest technology and equipment to help them do their job. Crossing guard equipment will include improved vests, hand held signs, reflective rain coats.. portable street signs, reflective gloves for bad weather, and traffic whistles. Utilize :r~a~l fea !w xrk 1 r>rs or signs (portable) The police department will purchase the equipment and implement this program. The police department evill regularly consult with the schooi district on areas of concern and traffic crash data for the optimal prevention efforts. Portable speed feedback trailers are proposed within this program. The SRTS travel plan proposes to use a speed feedback sign that is per;nanently fixed to the main street near the school and portable speed feedback sailers for the walking schooi bus routes. These signs will have the capability of providing speed feedbac!< and messages to motorists above students walking in the area. ',' Count the number of students who walk and bicycle to and from school The Morton Grove team will use the SRTS data survey tools to solicit parent opinions and data regarding the successes o`; this program. Student data will be collected and monitor using the data tools ar~d the program .-il{ be evaluated for the Tra'.'el Plan imp!ementatior. and if the grant application is accepted and awarded There will be three phases of data collection which will provide excellent evaluation opaortunities to sustain the program past the funding period. Measure parenUguardian perceptions of safety During the annual open house meeting the Superintendent of schools and SRTS Team members announced the plan to pursue this program. parents were requested to take the survey and provide input and feedback. The response was ovenvheiming and the data was collected and included within this pion. The SRTS Team will continue to use the SRTS data collection and monitoring tools provided. These data will be reported public and used to demonstrate successes with the program. The data will also allow program leaders to adjust and make changes in needed areas where the data Indicates that the program is not addressing identified needs. 'Ig Track the number of crashes within 2 miles of schoo! The Morton Grove Police Departrnent has had continued success with IDOT traffic enforcement programs and plans to continue the efforts ir. this area. The police department routinely wllects data on crashes for the purposes of focusing traffic enforcement and prevents crashes wherever possible. Morton Grove firmly holds to Ine data collection of crashes for the care and welfare of our residents and commuter traffic. Data collection is viewed as a proactive measure that dives decisions on enforcement, education, and engineering of solutions and prevention of crashes. 3i~. infrastructure Detail and Cost Esfimate: The sgns that are currently in the area are old and do not conform to new traffic standards. The new signs will replace these with added reflective capability and conform to revs DOT standards. Additional stops will be added to create tvao drop and walk zones it the area of the school to encourage mare students to walk and reduce the amount of traffic in the school parking io±. Signs wilt be installed in designated areas according to this plan and 2 drop and walk zomes will be http://www.do[.i1. f;ov/saferoutes/Secure/PrintApp.aspx 1 /CI201 i PrintApp added with two signs each. Right of Way Acquired: Yes Right ofVJay Agreement Acquired: Not Applicable Cost Data PRELIMINARY ENGINEERINGv 1 1 EPdVIr2OPJ4J~ENTAL EVALUATIOIV: $0 PRELIMINARY ENGINEERING 2: $0 RIGHT OF NAY AQUISITION'. $0 CONSTRUCTION: $4000 16 new signs ar ~2GG each plsu labor. CONSTRUCTION ENGINEERING: $0 Total Cost: $4000 3c. Project Schaols: PARK VIEW ELEM SCHOOL receives the primary benefit from this Project. 3d. Project gravel laaforrnatiort: 3e. Hazards and Barriers Page 10 of 17 _'_ The following data is provided by the Morton Grove Police Department Traffic unit in relationship to traffic crashes within 2 miles of the school. 2007 -Ped 1 Q Bike 20; Personal injury 80, all other 886 2008 -Ped 13, Bike 10, Personal injury 73, all other 1026 2009 Ped 16, Bike 13, Personal inju~/ 70, elf other 950 Pedestrian related crashes have continued to rise during the last three years from 10 to 16 or 63%. The overall crash rate is dovan ,.n 2009 but bike and ped crashes rose and PI crashes remained stable. ,'` One inrrastructure soiufion for tine sidewalk problem would be to reconfigure the one block section on Lake Between Austin and PvicVicker so the roadway, defined by curbing, is narrowed to 24 feetwide for driving and the remaining width of the southern portion of the ROW is used for parking and sidewaik. There would need to be a short upsiream curb transition on the west leg of PvlcVicker io shift traffic closer to the centerline. The drop off and pick in the parking lot area requires and effort to recuce the amount of cars traveling in the area. Current staffing cannot support the demand and there is no money to increase the number of personnel outside to supervise. Drop and walk areas will heip in reducing traffic as well as the other programs proposed. ``, The parent survey data received feedback from more than 10 parents about the attempted abduction in a nearby town. Morton Grove has not experienced this type of situation but the percepfions of parents will influence the success of this program. The programs suggested in this program wil; work to address perceptions of parents and the community cr` the attention given to hftp://www.dot.il.govisaferoutes/Secure/PrintApp.aspx 1/6120? 1 This is how our students travel to and from school. These are the distances our students live from school. PrsnfApp Page 11 o~f 17 students walking and biking to school. Proactive measures that are proposed will work to bring a focus of safety to all studentswalking and biking to school. 3f. Potential for Improving t~i/alking ancf Bicycling This project will increase the number o` students walking and bicycling to and from school by: a. The Morton Grove SRTS Planning Team believes that the new signs and drop and alk zone programs will increase walking and biking to schooi. This prcgram will provide a easier and faster way for parents to drop their children in superv!sed areas and redcue traffic in the parking lot. This will encourage parents fo allow students to walk a little farther to school. And improve the safety of students who walk and bicycle to and from school by: b. The Morton Grove SRTS Planning Team believes that the new suns and drop and walk program will improve safety for walkers and bikers. The program is designed to improve safety by creating more visible warning signs about schooi zone areas which should reduce vehicle speed and cause motorist to take heed of students in the area. 3g. consultation and Supporf _` During the annual open house meeting the Superintendent of schools and SRTS Team members announced the plan tc pursue this program. parents were requested to take the survey and provide input and feedback. The response was overwhelming and the data was collected and included within this plan. =Key stake holders that were Inkerviewed and include students. parents, park distrio staff, and Village wide staff. The Park District facilities are in the same area. Having bofh the school and park district participating in this process will assure that the programs developed will benefit both schools days and non schools days, providing a significant impact nn Village residents for the sustainable future. h was identified that there is an issue with the on-street parking in front of the church at Lake and Austin. The short parking spaces cause porkers to block the sidewalk discourage the route for walking or biking. The Village Engineer plan addresses the solution possibilities within the SRTS Team Plan and the overall Village solutions for providina safer routes to schools. One solution for the sidewalk problem would be to reconfigure the one block section between on Lake between Austin and ,McVicker so the roadway, defined by curbing, is narrowed to 24 feetwide for driving and the remaining width of the southern portion of the ROW is used for parking and sidewalk. There would need tq be a short upstream curb transition on the west leg of McVicker to shift traffic closer to the centerline. `~ - The Village Engineer, police department and school staff completed awalk-about of the area and identified the areas of need within this proposal. The programs were originally going to be prioritized in a different manner but the walkabout, combined with the review of comments by parents, change the priorities to the ones seen in this proposal. The highest priority is the curb bump out, educaticna! materials and spend feedback devices. Jurisdictional Authority Agency Narne:Village of Marton Grove Agency ContactDaniei Staackmar„ Village President Agency Address:6101 Capulina Ave Agency City:Morton Grove Agency State:IL Agency Phone:847-965-4100 Agency Email:dstaad<man@mortengroveil.org School District Agency Name:Parkview District 70 Agency Contact:Gary Zabilka Agency Address:6200 Lake Street Agency City:Morton Grove Agency Stateal http:(,~www.dot.il.gov/saferoutes/Secure/Priil~App.aspx ) /(~/gpif ih'~n`~PP Agency Phane:{847}965-6200 Agency Email:gzabilka@parkview.k12.il.us Other Agency Agency Name:Morton Grove Public Library Ayency Contact:8enjamin Shapiro Agency Address: Agency City. Aoency State: Agency Phone: Agency Emaii: Other Agency Agency Name:Morton Grove Police Agency Contact:Mark Erickson, Chief of Police Agency Address: Agency City: Agency State: Agency Phnne: Agency Email: Other Agency Agency Name:V`illage of iViorton Grave -Village Engineer Agency Contact:Chris Tomich, P.E. Agency Address: Agency City: Agony Ctat?: Agency Phone:847-470-5235 Agency EmaiLctomich@mortongroveil.org Other Agency Agency Name:Vi{{age of Morton Grove -Public Health Officer Agency Contact:8onnie Burnett Agency Address: Agency City: Agency State. Agency Phone 847-663-3048 Agency Emai4:bburnett@mortongroveil.org Other Agency Agency Name:Parkview -PTO President Agency Contact Leah Kinter Agency Address: Agency City: Agency State: Agency Phone:84'-965-6200 Agency Email:kaghdass@yahoo.com Fi3es Associated with this ~rojecf: Page 12 of i r http://www.dot.iLgov/saferoutes/Secure/PrintApp.asps ll6i20ll printAPP Page 13 of 7 7 Letter of Support - Police Department.pdf__r~e.:c,_~" ts:. Letter of Sopporf -Morton Grove Public Library.ptlf -'J,°~~ r~ie Resolution -SRTS -Morton Grove.doc ,~_ ~~t+: Resolution Request -SRTS -Morton Grova.doc - ~'-„et}< Morton Grove -Travel method totalsxis r_~r=~~+~~°`= Lette; cf Suppert - Superintedent.dx -'~:~ ~-! z Letter of Support -Village Presidentpdf c.~r~^-..'- Project Dame: install nev/ or improves pavement markings or legends Project Type: tnfrasfructure 3a. ~emonsfration of Need ;?? We highly value student physical activity and health. Morton Grove highly values physical activity and health for students and all citizens. This is demonstrated by the community members whereby adding large park district facilities in the areas of schools. Morfon Grove intends to connect bike paths to the nearby Cook County Forest Preserve system and extend the park areas so students and community members stay active., exercise an maintain good health. We want to imprave the air quality and environment around our schools). Improved air quality is a necessity d+~e al! share. P~orton Grove continually strives to find efficient ways for motorist to travel to reduce the amount of idling cars. The plan within the SRTS proposal vJill work fa reduce everyday traffir• in Morfon Grave. Encouraging parents to allow children to walk to school evil) make an very day diffierence in the air we breathe forever. ^`, We wish to improve unsafe or insufficient walkways, bikeways and crossings. Near the school there are a few streets without sidewalks. During the walkabout activities of team members it tivas noted that walkers and bikers avoid these safer routes to school due to lack of sidewalks on these streets. Although this is important, this is not the priority project of this year's proposal. The parking space and sidewalk Improvements at Lake and McVicker are the priorities. We are committed to reducing speeding and reckless driving near school(s). The Motion Grove SRTS Team examined carefully the data regarding var`fic in the area of the school. The plan calls for the implementation of speed feedback portable and 5xed devices to encourage motorists to take heed and slow down. 1 We want to improve resident perception of travelling safety for their children. The gcai of tots proactive program is to proactive improve the perceptions of parents regarding the safety of allowing their children to walk or bike to school. The programs proposed eaill improve safety and the leadership of the team will work to develop programs to take the leadership role of encouraging, wi±h confident°, children to walk and bike to school. Create educational materials Educatlonaf materials will be developed for each student with the research already completed by SRTS grant recipients. These materials will be developed to address the specific needs of Morton Grove students. The materials will be in the form of a booklet produced for families to train and drive discussions between parents and children on traffic safety at alt ages. This will incVude walking and bitting safety, local laws, proper clothing, etc... The materials developed from this grant will be developed far the sustainable future and easily reproduced. The intention Ys to use the materials for park district summer programs, avziiable at the library, festivals and more. htt}~:/,~www.dot.il.~ov/saferoutes/SecurelPtintApp.aspx IJ6/?011 P. int A pP Page 14 of i 1 Create apark-and-walk program A park and vaaik program will utilize already existing school crossing guard and encourage parents to park their cars, drop t'neir students near the crossing guard and allow students to cross streets with the crossing guard. This will reduce traffic in the school parking lot, assist with busing as it will reduce traffic in the area and get students walking slightly more than they did before. The police department, park district and school will work together to develop this plan. ' Hos" Int~r~~ti a._ini trv,frl- m `yc;fiacAt Dav or other special event International Walk to school day will be a cooperative venture of all travel plan participants. The International Walk to School day wilt begin the leadership steps of the community to encourage parents to leave their cars at home. Promote Safe Routes to School in the community Regular news releases and information letters home to parents will include information about how travel plan members are working together to make walking routes to school safer. „ Create 2 cif ~ r = aua i+ it rie~ zk ctaram Crossing guards in Morton Grove have been trained by the Morton Grove Police. T'ne current training materials need to be updated and additional professional development is necessary. Crossing guards will also receive new equipment under this plan. The new equipment will make crossing guards more effective and efficient, providing parent with the perception that crossing guards are well Gained and well equipped to handle any situation. '? Utilze,aecn rrsrJ°~s.v~r^,ilsre~orsigns(portable) In the survey data from paren±s and through the information developed from key stakeholders, speeding cars has been a chronic problem around Parkview school. The education and encouragement for drivers will be to slcw down. Speed feedback portable trailers and fix speed feedback signs will provide motorists with exceptiona information about the school zone area. This education of motorists will also be supplemented with speed enforcementfromtho Norton Grove Police. {nstafl eurb extensions to reduce the cross+^g ~ -n.,~ ., ., eets A problem was identified near the church wd~ere cars park diagonal These cars usually park over the sidewalk. This causes student to either walk on the grass or in bad weather, walk on the street Bikers usually make the decision to ride in the street. This project will build curb bump outs that serve two purposes: 1}shorten the length of the intersection crossing and 2} change the design for cars to park in this area and no longer interfere with the sidewalk. This is a permanent solution to a long standing problem during school and during the summer for people using the park facilities and library in the area. Install new or improved signage (school zone, speed limits, crosswalk, speed feedback signs (fined), etc.} The signs that are currently in the area are old and do not conform to new traffic standards. The new signs will replace these with added reflective capability and conform to new DOT standards. Additional signs will 6e added to create two drop and walk zones in the area of the school to encourage more students to walk and reduce the amount of traffic in the school parking lot. Court the number of students who walk and bicycle to and from school The Morton Grove team will use the SRTS data survey tools to solicit parent opinions and data regarding the successes of this program. Student data will be collected and monitor using the data tools and the program wiN be eva{uated for the Travel Plan implementation and if the grant application is accepted and awarded. There will be three phases of data collection which wit! prov[de excellent e~aaluation opportunities to sustain the program past the fund'mg period. Measure parenUguardian perceptions of safety During the annual open house meeting the Superintendent of schools and SRTS Team members announced the plan to pursue this program. parents were requested to take the survey and provide input and feedback. The response was ovevahelming and the data was collected and hitp:/,%www.dot.iLgov/saferoutes/Secure/PrintApp.aspx 1/6/20] ] PLIllTADt) Page 15 oT i? included within this plan. The SRTS Team will continue to use the SRTS data collection and mcnitoriny tools provided. These data will be reported public and used to demonstrate successes with the program. The data will also allow program leaders to adjust and mane changes in needed areas where the data indicates that the program is not addressing Identified needs. Track the number of crashes within 2 miles of school The Morton Grove Police Department has had continued success with (DOT traffic enforcement programs and plans to continue the efforts in this area. The police department routinely collects data on crashes for the purposes of focusing traffic enforcement and prevents crashes vaherever possib{e. Morton Grove firmly hods to the data colYectian of crashes for the care and welfare of our residents and commuter traffic. Data collection is viewed as a proactive measure that drives decisions on enforcement, education, and engineering of solutions and prevention of crashes. 3b. infrastructcrre Detail and Cost Estimate: New and improved pavement markings will cover the ir~tersecfions in the area of the school. The new reflective ground markings will meet DOT standards. Additional ground markings in the direct area of the school will be an additional reminder to motorists to slow do and take heed o students in the area. These ground marking will work in wncert with the proposed signs and curb bump cut plans but can also work without those projects. Right of Way Acquired: Yes Right of Way Agreement Acquired: Not Applicable Cost Data PRELIMINARY ENGINEERING 1 /ENVIRONMENTAL EVALUATION: $0 PRELIMINARY ENGINEERING 2: $0 RIGHT OF WAY AQUISITION: $0 CONSTRUCTION. $3500 There are approximafeiy 6 in{ersecfions wifh 4 crosswaUcs each as identified in the map. each crosswalk is about 30 fe°t and the cost of striping is about $4 per' foot. I n ~l1 ~"^^ ^ddifloflal VJaI"Wings Gr i fi 2 ~raod L4 LhB area O% ihE SGhuul. 70fai ThE l7. a:. a{SO G--.S f0('auuiy a c-stimafed cost is $35GC. CONSTRUCTION ENGINEERING: $0 Total Cost: $3500 3c. Projeet Schools: PARK VIEW ELEM SCHOOL receives the primary benefit from this Project. 3d. Project ~'ravei information: This is how our students travel to and from school. (Travel Mode ;' Walk ;Bike (School Busj~Fan;ily yeniciel~arpooi ~ruoue irans~c~ v1 cnerl ;Number of Students] 61 14 302 262 ~ 20 ~~ ~ Perranta~n~ 923% 2~ 1~~ 45.69°~a 39.64°~0 3.03% i 0.~0% 0.30%, These are the distances our students live from school. Distance Ilved from school~~ess Than 1 milet~1 to 1.5 miles (,More Than 1.5 miles I Number of Students 372 140 j 5~~ ~ Perrent~oe -~~ 71.95% 27.08°lo j 0.97% http:/Iwww.dot.il.gov/saferoutes/Secure/Prii~t~App.asux ]/6/2011 ~'i'72]T.~1L`j] 3e. Flaxards and Barriers Page 1 b of 1'1 =11 One infrastructure solution for the sidewalk problem would be to reconfigure the one block section on Lake Befween Austin and McVicker so the roadway, defined by curbing, is narrowed tc 24 feet wide for driving and the remaining width of the southern portion of the ROVe~ is used for parking and sidewalk. There would need to be a short upstream curb transition on the west leg of McVicker to shift traffic closer to the centerline. ,'' The curb dump out plan and striping plan was idendified in the parent survey and the walkabouts as priority protects. '' The drop off and pick in the parking lot area requires and effort to reduce the amount of cars lraveiing ir, the area. Current staffing cannot support the demand 2nd there is no money is increase the number of personnel outside to supervise. Drop and walk areas wiV{ help in reducing traffic as wet! as the other programs proposed. This plan wit help call attention to motorists to be careful. 3f. Potential for Improving Walkinr~ and Bicyeiing This project will increase the number of students walking ar.d bicycling to and from school by: a. The Morton Grove SRTS Planning Team believes that the pavement striping program will increase walking and biking to school. This program will impoove the visibility of the areas wi]ere children cross the street. This wit provide the perception to parents that increased safety measures are apparent at the school. This effort is expected to increase walking and biking to schooi. And improve the safety of students who walk and bicycle to and from school by. b. The Morton Grove SRTS Planning Team believes `hat the pavement markings program will Improve safety for walkers and bikers. The program is designed to improve safety by providina a more refective surface for the students to vdalk while crossing Y..e street. Moforisis will have a better opportunity to see walkers and bikers which will cause them to slow down and yield to those in the crosswalk. ,~,y. von5lfltat%On and ~idppc"'ir e During the annual open house meeting the Superintendent of schools and SRTS Team members announced the plan to pursue this program. parents were requested to take the survey and provide input and feedback. The response was overv/helming and the data was collected and included within this plan. Key stake holders that were interviewed and include students; parents, park district staff, and Village wide staff. The Park D}strict facilifies are in the same area. Having both the school and park district participating in this process will assure that the programs developed will benefit both schools days and non schcols days, providing a significant Impact on VIIlage residents for the sustainable future. It was identified that there is an issue with the on-street parking in front of the church at Lake and Austin. The short parking spaces cause porkers to block the sidewalk discourage the route for walking or diking ''r The Village Engineer, police department and school staff completed awalk-about of the area and identified the areas of need withir. Phis proposal The programs were originally going to be prioritized in a different manner but the walkabout, combined with the review of comments by parents, change the priorities to the ones seen in this proposal The highest priority is the curb bump out, educational materials and speed feedback dev;ces. Jurisdictional Authority Agency Name:Village of Morton Grove Agency ContactChris Tomich, P.E. Agency Address:7S40 N. Nagle Agency City:IJtortan Grove Agency State:IL Agency Phone:847-4765235 Agency EmaiCctomich@rnortonaroveil.ora bitp:!/www.dot.il.goi~/saferoutes/SecurerPrintApp.aspx 1/6r20! 1 PiintApP School District Agencv Nam.e:Parkview District 70 Agency Contact:Gary Zabilka Agency Address:6200 Lake Street Agency Cfty:Morton Grove Agency Stateal Agency Phone:(847) 965-6200 Agency Email:gzabilka«~parkview.k12.il.us Other Agency Agency Name:Morton Grove -Engineering Agency ContactChris Tomich Agency Address: Agency City: Agency State: Agency Phone: Agency Email: Other Agency Agency Name:Morton Grove Public library Agency Contact:Benjamin Shapiro Agency Address: Agency City: Agency State: Ageaey Phone: Agency Email: Other Agency Agency Name:Morton Grove Police Agency Contact:Chief Erickson Agency Address: Agency City: Agency State: Agency Phone: Agency Email: Files Associated with this project: Letter of Support -Police Department.pdf -~ __<~ =,tr. LeYYer of Soppdrt-Morton Grove Pubiic Library.pdf - :~e~.e r;=,e Morton Grove - Travei method totals.xis -~~+~m.iY Resolution Request -SRTS -Morton Grove.doc ~_~i_^~+~~~^ Resoiution -SRTS -Morton Grove.doc - Vw= r ,.u Letter of Support - Viliage Presidentpdf __;::_:. Letter of Support - Superntedent.doc _~,~ ~R~n;ie Page 17 of 17 http://www.dot.ii.gov/saferoutesfSecure/PrintAph.aspx 1 /6/2011 PrintApp Page 1 of 15 Safe Routes to School Funding ~ppiication Prinf. Apptieatfon Pfame: IVlorton Grove - 1Voaa-Infrastructure - 2090 Executeve Summary This School Travel Plan aims tp address the issues that impede active transportation and seeks io strategically solve these problems by implementing a Safe Routes to Schooi program. These projects and programs were designed to avork in concert with each other to create the best possible solutions tMs year. The project proposed wil! also vdork independenfiy from each other where they will still have independent sustainable impact on the increase and safety ei walking and biking traffic to and from school. There are three infrastructure projects included in the plan: 1) install afro extensions in an area that has been a chronic problem for many years, 2) Install new and improved signs and develop a drop and walk zone to reduce the amount of traffic ir. the school property, and 3) Install new and improved pavement marking that enhance current crosswalks and add additions! warnings to motorists of the Schooi zone area. This plan includes three non- infrastructure programs that will proactively encourage ar,d improve the perceptions of parents so they will be more likely to allow their children to vaalk or bike to school. These programs include: t ) Create Education Materials for students regarding safe walk and biking that can be used for the sustainable future and in conjunction with the library and park district, 2j Create Crossing Guard Training Program and purchase of new safety ea,uipment for crossing guards'.hat improve (heir visibility and effectiveness, and 3) Utilize Speed Feedback portable trailers and fixed signs to educate motorists on the school zone area and their vehicle sped as it relates to students in the area. This p'an will produce the desired results for Morton Grove: SRTS, and the community served. If is the strong belief of the plan team members that these efforts will serve to make a significant difference in Morton Grove for a healfhier student body, safer streets, and a cleaner em.~ironment. Rppficatbon Sponsor Project Manager Name: Dr. Gary T. Zabilka Title: Superintedent Mailing Address: 6200 Lake Street City: Morton Grove State: !L Zip: 60053 Phone: 847-965-6200 Far.: 847-965-6234 Email: gzabilka@parBview.k12.i!.us ,rapp6ication Strategies Plot ~4llocated fa Projects Teach pedestrian and bicycle safety skills to students and parents Teach the health, environmental and sustainable transportation benefits of walking and bicycling to students and parents Promote Safe Routes to Schooi in the community Create spark-and-walk program Hos' r ~ ~ ~dfn, ~ N~ilk_tc, t r, t, ~;j~r or other special event Start a Iki ?`_ r, h ar I s~ „: program Track the number of crashes within 2 miles of school Count the number or students who walk and bicycle to and from school Measure parent/guardian perceptions of sar'ety http alwww.d ot. il. govlsaferoutes/Sec ure,rFiintApp. aspx i /6/201 1 PnntApp Projects in this Funding ,4pplicatian Create educational materials Create a cic>ssi r yrt_,__i t: it r~~ i;>~v!,.:? Utilize ~c .+ to z c r ii;~.vi~~ rs or signs (portable) Illinois State t~epresentatives State Districts represented: 15, 17 Cl. S. Representatives U.S. Districts represented: 9 Park PYOXlmity There is a park located within 2 miles of the project(s) in this application. ~onfingencies There are nn proyects that are coni'rngent upon each other in this application. Improvements fVtapping Page 2 of 15 To Vicw or Print the Map in each school in your plan, please click the lini~ below. :. 1~~'_.te~ i r^EO~ t'sft?~r r(1 '~}~;I;. VT~_"' ltd-l 4~ ti~_lSi'sCP.L, Project Name: Create educational materials Project Type: Non-Infrastructure 3a. ®emonstration of Need `% t/v'e highly value student physical activRy and health. Morton Grove highly values physical activity and health for students and all citizens This 's demonstraWd by the community members whereby adding large park district tacillties in the areas of schools. Mortor, Grove intentls to connect bike paths to the nearby Cook County Forest Preserve system and extend the park areas so students and community members say active; exercise an maintain good health. _ ', We want to improve the air quality and environment around our school(s). Improved air quality is a necessity we al~. share. Morton Grove continuaAy strives to and efficient ways for motorist to travel to reduce fhe amount of idling cars. The plan within the SRTS proposal will work to reduce everyday traffic in Morton Grove. Encouraging parents tc a6ow children to walk to school will make an very day difference in the air we breathe forever. ;'' Ude wish to improve unsafe or insufficient v/alkways, bikeways and crossings. Near the school there are a few streets withouf sidewalks. During the walkabout activities of team members it was noted that walkers and bikers avoid ti~ese safer routes fo school due to lack of sidewalks on these streets. Although this is important, Phis is not the priority project of this year's proposal. The parking space and sidewalk improvements at :eke and McVicker are the priorities. bNe are committed to reducing speeding ar.d reckless driving near school(s). The Morton Grove SRTS Team examined carefully the data reyarding traffic in the area of http: //wwv.~.dot.il. ~ov/saferoutes/S"ecure/PrintApp.asp~: 1 /6/2 C 1 PriliiA};p °a~e 3 of 15 the school. The plan calls for fhe implementation of speed feedback portable and fixed dev+ces to encourage motorists to take heed and slow down. We want fo Vmprove resident perception of travelling safety for their children. The gcal of this proactive program is to proactive improve the perceptions of parents regarding the safety of allowing their children to walk or bike to schooi. The programs proposed will improve safety and fhe leadership of fhe team will work to develop programs to take the leaders"ip role of encouraging, with confidence, children to walk and bike to school. Teach pedestrian and bicycle safety skills to students and parents The educationa{ materials will have a direct focus on the program developed within this plan and the information cited above. In this area o` the proposal the materials to be created include guide books, letters, informational brochures, bumper stickers, signs for schools and the Dark district and signs for parents so they can observe them when drivinc to school. The materials wit! be focused on student safety, family safety when traveling and signsiposters encouraging families to pet out of their cars and walk to school. y Hest_r-??=urn i ? !`la9< < ~,;;~! ;,rfy or other special event international lNalk to school day vdill 6e a cooperative vantwe of a{i travel pion participants. The International Walk to School day will begin the leadership steps of the co!romunity to encourage parents to ieave their cars at home. ;''; Promote Safe Routes to School in the community Regular news releases and information letters home fo parents will include information about how travel plan members are working tcgether to make walking routes to school szfer. ~_', Create a rr...iY~j._ci ~r!a r i~_i._c,' 7rr. :..g._..__. Crossing guards in Morton Grove have been trained by the Morton Grove Police. The current training materials need to be updated and additional professional development is necessary. Crossing guards will also receive new equipment under this plan. The new equipment will make crossing guards more effective and efficient, providing parent with the perception that crossing guards are well trained and well equipped to handle any situation. Uti!!ze~k~ec~, ~r',r:~c~ ~ru;;p~orsigns(portabie) in the survey data from parents and through the information developed from key stakehclders, speeding cars has been a chronic problem around °arkview school. The education and encouragement for drivers will be to slow down. Speed feedback portable trailers and fix speed feedback signs will provide motorists with exceptional information about the school zone area. This education of motorises will also be supplemented with speed enforcement from the Morton Grove Police. Install curb extensions to reduce the crossing distance an streets A problem was identified near the church where cars park diagonal. These cars usually park over the sidewalk. This causes student to either wa'k on foe grass or in bad weather, walk or. the streef. Bikers usually make the decision to ride in the street. This project will build curb bump outs that serve two purpcses: 1 j shorten the lengfn of the intersection crossing and 2) change the design far cars to park in this area and no longer interfere with the sidewalk. This is a permanent solution to a tong standiny problem during school and during the summer for people using the park facilities and library in the area. Instate new or improved pavement markings or legends New and improved pavement markings wiil cover the intersections In the area of the school. The new reflective ground markings will meet DO7 standards. Additional ground markings in the direct area of the school will be an additional reminder to motorists is stow do and take heed o students in the area. These ground marking will work in concert with the proposed signs and curb bump out plans but can also work without those projects. i Install new or improved signage (school zone, speed limits, crosswalk.. speed feedback signs (fixedj, etc.) http:6'www.dvt.il.~ov/saSeroutes/Secure/I'rintApp.aspx 1 iEi2011 YrintApp Page 4 of 15 The signs thai are currently in the area are old and do net conform to new traffic standards. The new signs will replace these with added reflective capability and conform fe new DOT standards. Additional signs will ba added to create two drop and walk zones in the area of the school to encourage more students to walk and reduce the amount of traffic in the school parking lot. ', Count the number of students who walk and bicycle to and from school The Morton Grove team will use the SRTS data survey tools to solicit parent opinions and data regarding the successes of this program Student data will be collected and monitor using the daia tools and the program will be e•ialuaied for the Travel Pian implementaiior. and if the grant application is accepted and awarded. There will be three phases of data collection which will provide excellent evaluation opportunities to sustain the program pas'. the funding pericd. Measure parentiguardian perceptions of safety During the annual open house meeting the Superintendent of schools and SRTS Team members announced the plan to pursue this program. parents were requested to take the survey and provide input and feedback. The response was overwhelming and the data was collected and included within this plan. The SRTS Team will continue to use the SRTS data collection and monitoring tools provided. These data wil' be reported public ar,d used to demonstrate successes with the program. The data will also allow program leaders to adjust and make changes in needed areas where the data indicates That the program is not addressing identified needs. Track the number of crashes within 2 miles of school The Morton Grove Police Department has had continued success with IDOT traffic enforcement programs and plans to continue the efforts in this area. The police department routinely collects data on crashes for the purposes of focusing traffic enforcement and prevents crashes wherever possible. Morton Grove firmly holds to the data collection of crashes for the care and welfare of our residents and commuter traffic. Data collection is viewed as a proactive measure that drives decisions on enforcement, education, and engineering of solutions and prevention of crashes. ~~, :a.;x..6nf~~rfr~cf~.gre !'2fwd( «,°~~ ^o~f ~~fen:ufe: Educational materials will 6e developed for each student with the research already completed by SRTS grant recipients. These materials will be developed to address the specific needs of Morton Grove students. The materials will be in the form of a booklet produced for families to train and drive discussions between parents and children on traffic safety at all ages. This will include walking and biking safety, local laws, proper clothing, eia.. The materials developed from this grant will be developed for the sustainable future and easily reproduced. The intention is to use the ma*-eriats for park district summer programs, available of the library, festivals and mere. Cost Data Equipment and Supplies: $0 Educational Materials; $2000 : This budget line will help promote and encourage people to participate in the programs. Promotions; Incentives, Publicity: $500 : This budet line will help promofe and encourgage people to parficipate in the programs. Planning & Evaluation: $200 : Costs to ship the surveys fo the !National Center -surveys and taffy sheets. Associated education & Training: $0 Printing, Copying: $500 Copy paper and other materials need to distribute and print the educational materials. This will also pay for the paper associated v/ith the surveys and tally sheets. Consultant Services: $0 Total Cost: $3200 3c. F'rojeef Schools: blip:/fww~~.dot.il.govlsaferoutes/Secure/PiiniApp.aspx 1/6/2011 PrintApp PARK VIEW ELEM SCHOOL 3d. Project Trove( informafion: 3e. Hazards and Barriers Pale b of 15 '_,i One infrastructure solution for the sidewalk problem would be to reconfigure the one block section on Lake Between Austin and P,~cVicker so the roadway, defined by curbing, is narrowed to 24 feet wide for driving and fne remaining width of the southern portion of the ROW is used for parking and sidewalk. There would need to be a short upstream curb transition on the west leg of McVlcker to shift traffic closer to the centerline. The drop of( and pick in the parking lot area requires and effort to reduce the amount of cars traveling in the area. Current staffing cannot support the demand and there is nc money tc increase the number of personnel outside to supervise. Drop and wall: areas will help in reducing traffic as well as the other programs proposed. _`'' The parent survey data received feedback from more than 10 parents about the attempted abduction in a nearby town. IViorton Grove has not experienced this type of situation but the perceptions of parents wil4 influence the success of this program. The programs suggested in this program will work to address perceptions of parents and the community of the attention given to students walking and biking to school. Proactive measures that are proposed will work to bring a focus of safety to all students walking and biking to school. 3f Potential for Improving VI/aiking and Bicycling This project will increase the number of students walking and bicycling to and from school by: a. The Morton Grove SRTS Planning Team believes that the Educaticna Materials program will increase walking and biking to school. This program will providing the leadership message that the school and police are united for the safety of walking and biking students. Education materials discused within the family will be supported by parents and the school. And improve the safety of students who walk and bicycle to and from school by: b. The Morton Grove SRTS Planning Team believes that the Educational materials program will improve safety for walkers and bikers. The program is designed to improve safety by safety training materials will help schools, police and parents reinforce the same messages to children about safety in walkinc and biking around the community. 3g. Consultation and Support '! During the annual open house meeting the Superintendent of schools and SRTS Team members announced the plan to pursue this program. parents were requested to take the survey and provide input and feedback. The response was overwhelming and the data was collected and http:NwR'rv.dot.il.gov%saferoutes/Secure/PrintApp.asps ]/(>/Zp? This is how our students travel to and from school. These are the distances our students live from school. PrintApp included witn'sn this plan. Page 6 of 15 _'~ The Village Engineer, police department and school staff completed awalk-about of the area and identifed the areas of need within this proposal. The programs were originally going to be prioritized in a different manner but the walkabout, combinad with the review of comments by paten*s, change +he priorities to the ones seen in this preposa:. The highest priority is the curb bump out, educational materials and speed feedback devices. It was also identified that chiVdren neded more education on what to do when unpredictable situations occurred. School 6istrict Agency Name:Morton Grove School District 70 Agency Contact:Dr. Gary T. Zabilka Agency Address:6200 Lake Street Agency City:Morton Grove Agency State:IL Agency Phone:847-965.6200 Agency Email:gzabilka@parkview.kl2.il.us Other Agency Agency Name:Morton Grove Police Agency Contact:Mark Erickson, Chief of Police Agency Address. Agency Cih~: Agency State'. Agency Phone: Agency Email: Other Agency Agency Name:^orton C;r.^.ve Library Agency Contact:Benjamin Shapiro Agency Address: Agency City: Agency State: Agency Phone; Agency Emal!: Other Agency Agency Name:Village President Agency Ccntact:Daniel J. Staackman Agency Address: Agency City: Agency State: Agency Phone: Agency EmaiC B'iles Associated with this project: Letter of Support- Police Department.pdf -~r~~=~t Letter o`Sopport- Mcrfon Grove Public Library.pdf-~~~~M„a~. Resolution - SRTS -Morton Grove.dac - v~~~u rain Morton Grove - Travei method totals.xls "==-' 1r Letter of Support - Superintedent.doc ,L~',=,~ cr_o http:!hvww.dot. il. govfsaferontes/Secure/I'nntApp. aspx 1 /6/2011 PnntApp Pace 7 of lb Letter of Support -Village President.pdfT~~~ltn Project Name: Create a ~ ,~ .;u~= = j=:~,~; #,~r~°,i~k~~ ~,s•ie~ttT~-„»~ Project Type: Non-lnfrasfructure 3a. ®emonstratian of Need :"!e highly value student physical activity and health. Morton Greve highly values physical activity and health for students and all citizens. This is demonstrated by the communir/ members whereby adding large park district facaies in the areas of schools. Morton Grove intends to connect bike paths to the nearby Cook County Forest Preserve system and extend the park areas so students and community members stay active, exercise an maintain good health. %', We want to improve the air quality and environment around our school(s). Improved air quality is a necessitywe all share. Morton Grove continually strives to find efficient ways for motorist to travel to reduce the amount of idling cars. The plan within the SRTS proposal will work to reduce everyday traffic in Morton Grove. Encouraging parents to allow children to walk to school will make an very day difference in the air we breathe forever. V4e wish to improve unsafe cr insufficient walkways, bikeways and crossings. Near the school there are a few streets without sidewalks. During the walkabout activities of team member, it was noted that walkers and bikers avoid these safer routes to school due to tack of sidewalks on these streets. Although this is important, this is not the priority project of this year's proposal. The parking space and sidewalk improvements at make and Mc`/icker are the priorities 1 ~PJe are committed io reducing speeding and reckless driving near school(s). The Morton Grove SRTS Team examined carefully the data regarding traffic in fhe area of the school. The plan calls for the implementation of speed feedback portable and fixed devices to encourage motoris±s io take heed and slow down. _' We want to improve resident perception of travelling safety fcr their children. The goal cf this proactive program is io proactive improve the perceptions of parents regarding the safety of allowing their children to walk or bike to school. The programs proposed will improve safety and the leadership of the team will work to develop procrams to take the leadership role of encouraging, with confidence, children to walk and bike to school. ._f. Create educational materials Educational materials will be developed for each student with the research already completed by SRTS grant recipients. These materials will be developed to address the specific needs of Morton Grove students. The materials will be in the form of a booklet produced for families to train and drive discussions between parents and children on traffc safety at all ages. This will include walking and biking safety, local laws, proper clothing, etc... The materals developed from this grant will be developed far the sustainable future and easily reproduced. The intention is to use the materials for park district summer programs, available at the library, festivals and more. `` Create apark-ar,d-walk program A park and walk program will utilize already existing school crossing guard and encourage parents to park their cars, drop their students near the crossing guard and allow students to cross streets with the crossing guard. This will reduco traffic in the school parking lot, assist vdith. busing as it will reduce traffic in the area and get students walking slightly more than they did before. The police department, park district and school will work together to develop this plan. __ Hos` ~ .inn i f ;r +°=Jal t ° r ` ,~.uei :rGt , or other special event httg:i/www.dot.iLgovlsafcroutes/Secure/PrinYApp.aspx 1 /6/201 S PxintAPP Page ~ of 1 International Walk to school day will be a :,oopera6•ee venture of aA travel plan participants. The International Walk to School day will begin the leadership steps of the commun!ty to encourage parents to leave their cars at home. ~, Utilize,?t?ccfrr^a,arkti7l~.~e.orsigns(portable) in the survey data from parents and through the informafion developed from key stakeholders, speeding cars has been a chronic problem around Parkvieve schaoi. The education and encouragement for drivers will be to slow down. Speed feedback porable trailers and fix speed feedback signs will provide motorists with exceptional information about the school zone area This education of motorists vvill also be supplemented with speed enforcement from the Morton Grove Police. _,:"; Install curb extensions to reduce the crossing distance on streets A problem was identified near the church where cars park diagonal. These cars usually park over the sidewalk. This causes student to either w•afk on the grass or in bad weather, walk on the street. Bikers usually make the decision to ride in the street. This project will build curb bump outs that serve two purposes: 1) shorten the length of the intersection crossing and 2) change the design for cars to park in this area ant no longer interfere with the sidewalk. This is a permanent solution to a long standing problem during school and during the slimmer for people using the park facilities and library in the area. n Install new or improved pavement markings or Vegends New and improved pavement markings will cover the intersections in the area of the school. The new reflective ground markings wiA meet DOT standards. Additional ground markings in the direct area of the school will be an additional reminder to motorists to slow do and take heed o students in the area. These ground marking will work in concert with the proposed signs and curb bump out plars but can also work without those projects. `! Install new or improved signage (school zone, speed limits, crosswalk; speed feedback signs (fixed), etc.) The signs that are currently in the area are old and do not conform to new traffic standards. The ne'vti sl',.1n5 w`lii rep}aCB ti ie5c 'v'v'It}i add'e'd rcfieCtiVc capability and confOrrn to n24°.' DOT standards. Additional signs will be added to create two drop and walk zones in the area of the school to encourage more students to w'a1k and reduce the amount of traffic in the school parking lot. 'w! Count the number of students who walk and bicyGe to and from school The Morton Grove team wily use the SRTS data survey tools to solicit parent opinions and data regarding the successes of this program. Student data will be collected and monitor using the data toots and the program will be evaluated for the Travel Plan implementation and If the grant aeplication is accepted and awarded. There will be three phases of data collection which will provide excellent evaluation apporlunitics to sustain the prograrci past the funding period. Measure parentlguardlan percepfions of safety During the annual open house meeting the Superintendent of schools and SRTS Team members announced the plan to purs:;e this program. parents were requested to fake the survey and provide input and feedback. The response was overwhelming and the data was collected and included within this plan. The SRTS Team will continue io use the SRTS Baia collection and monikoring tools provided. These data will be reported public and used to demonstrate successes with the program. The data will also allow program leaders to adiust and make changes in needed areas where the data indicates that the program is not addressing identified needs. Track the number of crashes within 2 miles of school There were 29 bicycielpedestrian crashes between 01-01-2D09 and 12-31-2DG9. There were 102D vehicle crashes between 01-01-2009 and 12-31-2009. Sta. i~on~tnfrastructure LSetail and host Estfmsate: Crossing guards in Morten Grove have been trained by the Morton Grove Police. Tne current http:/'www.dot.il.gov/saferouteslSecure/PrintApp.aspx 1/6/201 1 PrintApp Page 9 of 15 trainlnc materias need to be updated and additional professional development is necessary. Crossing guards will also receive new equipment under this plan. The new equipment wiil make crossing guards mare effective and effcienf, providing pareriwifh the perception Yhat crossing guards are well trained and weil equipped to handle any sltuatlon. Cost Data Equipment and Supplies: $900 : The cost of new equipment for six schools: $894.00 Traffic saf ty vests (ANSI Certified) - ,$33.00 x 6 = 5198.00 Stop signs - $'20.00 x 6 = $120.00 Rain coat - 516.OG x 6 = 596.00 VVinier Parka -,555.00 =,5330.00 Spring Jaci<et (Windbreaker) -,$25.00 = 5150.00 Mdividual total cost 5149.00 Educational Materials: $0 Promotions, Incentives, Publicity: $500 : This budget line will help promote and encourage people to participate in the programs. Planning & Evaluation: $0 Associated Education & Training: $720 : The cost of any training materials you can ourchase and a description :Training done in house ... depending nn crossing location; training is from 4-6 hours of or,-the job training. Minimum of 2 hours on the job training oiven by senior Community Service Officer at 524.00 /hour. If intersection are side streets, 2 hours OTJ + 2 hours on-site monitoring. tf intersection are major streets, 2 hours OTJ + 4 hours of on-site monitoring. Average cost to train new Crossing Guard 5120.00 Printing, Copying: $500 : Cosfs to ship the surveys to the National Center- surveys and tally sheets. Consultant Services: $0 Total Cost: $2620 3c. fsroject Schools: PARK VIEW ELEM SCHOOL 3d. l~rojecf 7`ravel fyiiarn~~ieon: 3e. hazards and Barriers i One infrastructure solution for the sidewalk problem wou4d be to reconfigure the one block section on Lake Between Austin and McVicker so the roadway, defined by curbing: is narrowed to 24 fee', wide for driving and the remaining width of the southern portion of the ROW is used far parking and sidewalk. There would need to be a short upstream curb trarsition on the west leg of McVicker to shift traffic closer to the centerline. ~~_ As a crossing guard training program has been in existence for several years, funding within this program will allow all of this information to be renewed an enhanced. The effort herein will also httn://wwcv.dot-il.govlsaferouteslSecure/PrintApp.aspx lr`6l2011 This is how our students travel to and from school. These are the distances our students live from school. PrinLrlnn Page 10 of 15 be to equip crossing guards with the latest technology and equipment to help them do their job. Crossing guard equipment will include improved vests, hand held signs. reflective rain coats, portable street suns, reflective gloves for bad weather, and traffic whistles. 3f. Potenfaa! forlmproving Walking and Bicycling This project will increase the number of students walking and bicycling to and from school by'. a. The Morton Grove SRTS Planning Team believes that the crossing guard training program will increase walking and biking to school. This program will provide moo effective and visible crossing guards providing safer crossings vdherever they are located. And improve the safety of students who walk and bicycle to and from school by: b. The Morton Grove SRTS Planning Team believes that the crossing guard training program will improve safety for walkers and bikers. The program is designed to improve safety by providing professional development that is up to date and help the crossing guards make decisions, plan for the unexpected and help students and paenis feel more comfortable walking and 'biking to school. 3g, Consultafiion and Supporf During the annual open house meeting the Superintendent of schools and SRTS Team members announced the plan to pursue this program. parents were requested to take the survey and provide input and feedback. The response was overwhelming and the data was col{ected and included within this plan. ~'` Police departmenr and school officials found the need to provide better trainign and equipment for crossing guards. The Village Engineer, police department and schoa, staff completed a wa{k-about of the area and identified the areas of need within this proposal. The programs were originally going to be prioritized in a different manner but the walkabout, combined with the review of comments by parents., change the priorities to the ones seen in this proposal. The highest priority is the curb bump out, edu~flonal materials and speed feedback devices. Crossing guard training was identified within the plan as a way to hying more visibility and better customer service for the crossing public. School District Agency Name:Morton Grove School Distict 70 Agency Contact:Dr. Gary T, Zabilka Agency Address:620C Lake 5t Agency City:Morton Grove Agency State:IL Aoency Phone:847-965-6200 Agency EmaiCgzabilka@parkview.k12.il.us Other Agency Agency Name:Morton Grove Police Agency Gontact:Mark Erickson, Chief of Police Agency Address: Agency City. Agency State: Agency Phone: Agency Email: Other Agency Agency Name:Ivtorion Grove Village PresideN Agency Contact:Daniel Staackman, Village President Agency Address: http://www.dot. il_ goc/saicroutes/Sectu c/PrintApp _aspx 1 /6/2011 PrintApp Agenq~ City: Agency State: Agen;:y Phone:$4?-gn5-4100 Agency EmaiCdstaackman@mortongroveil.org Other Agency Agency Name:Morton Grove Public Library Agency ContactBenjamirrShapiro Agency Address: Agency Gity: Agenq~ Slate: Agency Phone, Agency EmaiC Piles Associated with this project: Leber ofSupport -Police Department.pdf ~r;~~x_-`.Y Letter of Sopport -Morton Grove Public Library.pdf ``a~~~.<r3; Crossing Guard Vests.pdf ~v~e~~r~~~, Parka + Spring Jacket.pdf _~~i~u.~ i_. Raincoat.pdf __=-Ella- Resolution -SRTS -Morton Grove.doc ~t~-_~,-Lis? Morton Grove -Travel method totats,xls ilr3~r~j3 Letter cfSupport -Village President.pdf vroam~~iw Letter of Support- Superintedent,doc _l!~at_r-ar, Page 11 of 15 Project game: dltaiize ~ =~_~a ~~~ s~~ ~:~° t ~-f~6~~~: or signs (porfabie) Project Type: Non-infrastructure 3a. Demonstration of Neeo' (', Vve higMy value student physical activity and health. Morton Grove highly values physical activity and health for students and all citizens. This is demonstrated by the community members whereby adding large park district facilities in the areas of schools. Morton Grove intends to connect bike paths to the nearby Cook County Forest Preser/e system and extend the park areas sc students and community members stay active, exercise an maintain good health. We want to improve the air quality and environment around our school(s). Improved air quality is a necessity we all share. Morton Grove continually strives to f nd efficient ways for motorist to travel to reduce the amount of idling cars. The plan within the SRTS proposal will work to reduce everyday traffic in Morton Grove. Encouraging parents to allow children to walk to school will make an very tlay diFerence in the air we breathe forever. r ` VVe wish to improve wisafe or insuffcient walkways, bikeways and crossings. Near the school there are a few streets without sidewalks. During the walkabout activities of team members it was noted that walkers and bikers avoid fhese safer routes to school due to lack of sidewalks on these streets. Although this is imporant, this is not the priority p~cject of this year's proposal. The parking space and sidewalk improvements at Lake and McVicker are the priorities. hCipa/www.dotil.gov/saferouT.es(Sccure/PrintAp~.aspx U6/2011 Y rinL~pp Page 12 of 15 "i We are committed to reducing speeding and reckless driving near school(s). The Morton Grove SRTS Team examined carefully the data regarding traffic in the area of the schoo:. The plan calls for khe implementation o` speed feedback portable and fixed devices to encourage motorists to take heed and slow down. `~',~ We want to improve resident perception of travelling safety for their children. The goal of this proactive program is to proactive improve the peroeptions of parents regarding the safety of allowing their children to walk or bike to school. The programs proposed will improve safety and the leadership of the team will work tc develop proarams to take the leadership role of encouraging, with confidence, children to walk and bike to school. Create educational materials Educational materials wtill be developed for each student with the research already completed by SFT5 grant recipients. These materials will be developed to address the specific needs of Morton Grove students. The materials will be in the form of a booklet produced for families to train and drive discussions between parents and children on traffic safety at all ages. This will include walking and biking safety; local laws, proper clothing, etc... The rnaterials developed from this grant wit{ be developed for the sustainable future and easily reproduced. The intention is to use the materials for park district summer proarams, available at the librar/; festivals and more. Nost i~i~T..m~ ~t i.~?~aI! °rr `y ~ rtocd f )a_v_ or other special event pending s Create a crn5. rr;_#aua c' °~.~#ninq ,i ~ a~, a~rr Crossing guards in Morton Greve have been trained by the Morton Grove Police. The current training materials need to be updated and additional professional development is necessary. Crossing guards will also receive new equipment under this plan. The new equipment vdill make crossing guards mare effective and efficient, providing parent with the perception that crossing guards are well trained and welt equipped to handle any situation. l Install curb extensions to reduce the crossing distance or, streets A problem was identified near the church where cars park dlayonal. These cars usually park over fhe sidewalk. This causes student to either walk on the grass or in bad weather, walk on the street. Bikers usually make the decision to ride in the street. This project will build curb bump outs that serve two purposes: 1) shorten the length of the intersection crossing and 2) change the design for cars to park in this area and no longer interfere with the sidewalk. This is a permanent solution to a long standing problem during schoo: and during the summer for people using the park facilities and library in the area. C Install new or improved pavement markings or legends New and improved pavement markings will cover the intersections in fhe area of the school. The new reflective ground markings will meet DOT standards. Additional ground markings in the direct area of the school will be an additional reminder to motorists to slow do and take heed o students in the area. These ground marking will work in concert with the proposed signs and curb bump out plans but can also work without those projects. '`' Install new or improved sienage (school zone, speed limits, crosswalk, speed feedback signs (fixed), etc.) The signs that are currently in the area are old and do not conform to new traffic standards. The new signs will replace these with added reflective capability and conform to new DOT standards. Additional signs will be added to create two drop and walk zones in the area of the school to encourage more students to walk and reduce the amount of traffic in the school parking lot. _' Count the number of students who walk and bicycle to and from school The Morton Grove team will use the SRTS data survey tools to solicit parent opinions and data regarding the successes of this program. Student data wit! be collected and monitor using the data tools and fhe program wAi be evaluated for the Travel Pian Implementation and if the grant htrp://www.dot.il.gov/saferoutes/SecurelPrintApp.aspx 1/612011 PrintApp Pape i3 of IS application is accepted and awarded. There will be three phases of data collection which wilt provide excellent evaluation opportunities to sustain the program past the funding period. _' i Measure parentlguardian perceptions of safety During the annual open house meeting the Superintendent of schools and SRTS Team members announced the plan to pursue this program parents were requested tc take the survey and provide input and feedback. The response was overwhelming and the data was collected and included+rvithin this plan. The SRTS Team will continue to use the SRTS data collection and monitoring tools provided. These data will be reported public and used to demonstrate successes with the program. The data will also allow program leaders to adjust and make changes in needed areas whore the data indicates that the program Is not addressing identif ed needs. J` Track the number of crashes within 2 miles of school The Morton Grove Police Department has had continued success with IDOT traffic enforcement programs and plans to continue the efforts in this area. The police department routinely collects data on crashes for the purposes of focusing traffic enforcement and prevents crashes wherever possible. Morton Grove firmly holds to the data collection of crashes for the care and welfare of our residents and commuter traffic. Data collection is viewed as a proactive measure that drives dedsions on enforcement, education, and engineering of solutions and prevention of crashes. 3lz. Non-Infrastructure !?eta!! and Cost Estimate: In the survey data from parents and through the information developed from key stakeholders, speeding cars has been a chronic problem around Parkview school. The education and encouragement for drivers will 6e ie slow down. Speed feedback portable trailers and fx speed feedback signs will provide motorists with exceptional information about the school zone area. This education of motorists will also be supplemented with speed enforcement from the Morton Grove Police. The police department will purchase the equipment and implement this program. The police depar#ment will regularly ; onsult wi±h the school district on areas of concern and traYc crash data for t;^e optima! preventi;;r; efforts. Cost Dafa Equipment and Supplies: $38000 : Trailer Mounted x 2=,~1 £3,000 Static Signs x 4=$20,000 Educational Materials: $D Promotions, Incentives, Publicity: $500 : This budget Gne wilt help promote and encourage peopls to participate in the programs. Planning & Evaluation: $0 Associated Education & Training: $0 Printing, Copying: F,500 : Costs to ship the surveys to the National Center- surveys and tally sheets. Consultant Services: $0 Total Cost: $39006 3c. Project Schools: PARK VIEW ELEM SCHOOL 3d. Project 7°ravel information: This is how our students travel to and from school. ~iTravel Pvlode ~ Walk Bike ~iSchool Bus; Family Vehicle ~Caroool Public Transit Other I ~iNumber of Students 6T 14 l~ 302 ~ 2G2 ~ 20 ~~-~~~~ fittp://www.dot. ii. gov/saieroutes/Secure/PrintApp.aspx 1 /6/2011 PrintApp Page ]4 of 15 ~~Percentage ~1~9.23°loi`2.12%~.69% 39.64% 13.03% ~ 0.00°lo j0.30%t These are the distances our students live from school. Distanoe lived from school Less Than 1 mile ^. to 1.5 mi(es!~f~ore Than 1.5 mites ,;Number o* Stcdents 372 ~ 140 I 5 rlPercentaae ~~ 71-95°ro 27.08 io 0 97°fo I 3e. Ffazards and Barriers The police department will purchase the equipment and implement this program. The police department will regularVy consult with the school dlstriet on areas of concern and traffic crash data for the optimal prevention efforts. Portable speed feedback frai!ers are proposed within this program. The SRTS travel plan proposes to use a speed feedback sign that is permanently fixed to the main streef near the school and portable speed feedback trailers for the walking school bus routes. These signs wit! have the capability o. providing speed feedback and messages io motorists above students walking in the area. 3f. Pofenfial for Improving WafKing and Bicycling This project will increase the number of students walking and bicycling to and from school by: a. The Mortor~ Grove SRTS Planning Team believes that the speed feedback program will increase walking and biking to school. This program wit! slow dowr, traffidan consistently warn drivers of their speed. Parents will have an imporved perception of safety in the area. And improve the safety of students who walk and bicycle to and from school by. b. The Morton Grove SRTS Pianning Team believes t"not the speed feedback program will improve safety for walkers and bikers. l;he program is designed to improve safety by felting drivers their speed and enceuraginy thorn Yo slow down. Schools zones need to be protected and this will affod constant reminders even during non-school hours to slow down. 3g. Gonsulfaffon and Supporf Parents clearly said that speeding cars was a concern. This addresses that concern 'i Stake holders have Iona been asking for increased measure to slow down traffic through this area with the school, park and library. ", The Village Engineer, police department and school staff completed a vaalk-about ai the area and identified the areas of need within this proposal. The programs were originally going to be prioritized in a different manner but the walkabout, combined with the review of comments by parents. chanae the priorities to the ones seen in this proposal. The highest priority is the curb bump out, educational materials and speed feedback davlces. School Disfr[ct Agency Name:PAortor. Grove Schoo; District 70 Agency Ccntact:Dr. Cary T. Zabilka Agency Address:6200 Lake Street Agency Gity:Morton Grove Agency State:IL Agency Phone:84/-965-6200 Agency Emaii:gzabilka a~parkview.k12.iLus C7ther Agency Agency Name:Morton Grove Police Agency Contact:Mark. Erickson, Chief of Police http://www.dot.iLgav/saferoertes/Secure/PrintApp.aspx 7 /6/20: l PrintApp Agency Address: Agency City: Agency State: Agency Phone: Agency Email: Other Agency Agency Name:Vil!age of Morton Grove - Villace President Agency Contact:Daniel Staackman, Village President Agency Address: Agency City: Agency State: Agency Phone: Aaency Email: Other Agency Agency Name:Morton Grove Public Library Agency ContacYBenjamin Shapiro Agency Address: Agency Ciry: Agency State: Agency Phone: Rgency Email: Files Associated with this project: Letter of Support-Police Department.pdf^;,,~F,,.-- Letter of Sopport -Morton Grove Public Library.pdf ~t!~F~:_r~~_ Morton Grove -Travel method totalaxls -'~^~~ ~oF Resolution - SRTS -Morton Grove.doc -v..~ Fr;- Morfon Grove -Travel method Yotals.xls - iJi~nro r-cif Letter of Support -Village President.ptlf - ~'~~~;, Letter of Support - Superintedent,doc _,;i;-~=!~:~ Pale 15 ofli http:pwww.dot.u".gov/saferoutes/Secure/PzintApn.aspx 716,/2011 Illinois Safe Routes to School llfinois School Travel Plan Morton Grove Safety Cooperative Plan 11/10/2010 s~, The following support files have been uploaded for this School Travel Plan: 1. lntroducfion 0 0 r Page 1 of 12 Our schooi is committed to ensuring that all our students can utilize physicatty acfive transportation, such as vralking and bicycling, for a safe and enjoyable trip to school. This Schoo! Travel Plan aims to address the issues that impede active transportation and seeks to strategically solve these problems by implementing a Safe Routes io School program. Our community is motivated to pursue Safe Routes tc School because: !' We highly value student physical activ;ty and health. l'; We want to improve the air quality and environment around our school(s). hitp:/l~rww.dot.iLgov/saferontes/Secure/PrinYYlen.a~a 1/6/2011 Ilfiilois Safe Routes to Schooi `! We wish to improve unsafe or insuffcient walkways, bikeways and crossincs. ,_ We are committed to reducing speeding and reckless driving rear school(s). .' We want to improve resident perception of travelling safety for their children. iRle want to improve resident perception of travelling safiety for their children. 2. The Safe Routes To Schoo/Team Page 2 of 12 We believe that a diverse Safe Routes to School Team develops fhe most successful School Trove{ Plans. Our Team is comprised of a variety of stakeholders, each lending their own unique perspective and expertise in order to make wal'rcing and bicycling to school mare safe, accessible and fun for our students. The members of our team include: Paul Yaras, Health professional • Gary Zabilka, School or staff official r Leah Kinzer, PTA/PTO or Local School Council member Dave Pump, Schoo! or staff official • Liz Goodwin, Community Park District • Brian Sullivan, Director of the Park District • Chris Tomlch, P.E., Traffic planneriengineer • BVII Greer. Local official . George Karagozlan ,Traffic planner/engineer . Bonnie Burnett, Healfh professional The primary contact person for our School Travel Pfan is Name: Paul Yaras Address: 61:,1 Capulina Hve City: R~iorton Grove State: IL Zip: 60053-2902 Phone: 847-663-3818 Fax: 847-965-2950 Email: pyaras@mortongroveil.org Organization: 3. The Public Input Process Our Team worked to include the entire community in developing our School Travel Plan. To accomplish this, we: ~~ 1 Administered Garr r ,rv yu Parent Surveys will be administered using on-line process i Hosted public meetings During the annual open house meeting the Superintendent of schools and SR T S Team members announced the plan to pursue tr.is program. parents were requested to take the survey and provide input and feedback. The response was overwhelming and the data was collected and included within this plan. P eenr~en+~~d key stakeholders http:/r`www.dot.il.gov/sateroutes/Secure/PrintPlan.aspx x6(2011 Illiziois Safe Routes to School Page 3 of 12 Key sfake holders that were interviewed and include students, parents. park district staff, and Village wide staff. The Park District facilities are in the same area. Havina both the school and park district participating in this process will assure that the programs developed will benefit both schools days and non schools days, providing a significant impact on Village residents for the sustainable future. It was identified that there is an issue with the on-street parking in front of the church at Lake and Ausiin. The short parking spaces cause porkers to block the sidewalk discourage the route for walking or biking. Solicited student opinions Student opinions were solicited through the teacher survey periods on what would make a safer m~alking environment before ar.d after school, including pathways, crossing guards and parents to ;Help. Condu fed ^.9rc,i>t=. r+ si,~ci•r,c The Village Engineer plan addresses the solution possibilities within the SRTS Team Plan and the overall Village solufions for providing safer routes to schools. One solution for the sidewalk problem would be to reconfigure the one block section between on Lake between Austin and McVicker so the roadway, defined by curbing, is narrowed to 24 feet wide for driving and the remaining width of the southerr. portion of the ROW is used for parking and sidewalk. There would need to be a short upstream curb transition on the west leg of McVicker to shpt traffic closer to the centerline. "t Conducfed a community'Walkabouf or'Bikeabouf The Village Engineer, police department and school staff completed awalk-about of the area and identified the areas of need within this proposal. 4. Schao( Description Our School Travel Plan addresses the needs of `~~ Aeity/munlcioality The schools} and district(s) Included in our School Travel Plan are: e PARKVIE~h' ELEM SCHOOL in distict 0700 The school(s) are located in: • MORTON GROVE 5. School Demographics PARK VIEW ELEM SCHOOL Our student demographic information includes: 55.00% White 2.00% Black 9.60°~6 Hispanic 27.20°o Asian C.00% Native American 6.20°I° Multiracial/Ethnic 10.80% Low income students 7.30% Limited English proficient students 14.00°o Special education students 6. Trove( Environment PARY. VIEW ELEM SCHOOL This is how our students travel io and from school. http a/w~wc. dotil. gov/saferoutesi Secure/PrintPlan. aspx 1/6/2011 Illinois Safe Routes to School Page 4 of 12 ~Travei Mode j~ Walk i Bike I School Bus Family Vehicles Carpool Public Transit Others Number of Students 61 ~_ 14 302 ~~ 262 ~ _ 20 ( 0 ~2 J 1. Percent 9.23°l0 2.12°l0 45.69% ~I 39.64°/° i 3.a °/'o ~ D.00% 0.30°l0 ~, These are the distances our students live from school. ~~Distance lived from schools Less Than 1 mile'i1 to 1.5 miles More Than 1.5 m_ Ilesl Number of Students ~ 37_~~ ±4_0 ~-~ Percent i 71.95°l0 27.08% G.97% i We have the following supports or activities In place during student travel times: Crossing guards Staff presence during drop-offlpick-up -.~ Police department support Our school amiva{ and dismissal procedures include: For Pedestrians and Bicyclists: Since we are a K-8 school, all of our students arrive and dismiss ai the same time. School officially begins at 8:25 AM, and we enrourage our students to arrive'eetween 5:05 AM and 8:20 AM. School dismisses at 3:20 PM. As students arrive to school, all K-5 students report to the school cafeteria and are dismissed from there to report to their homerooms at 5:25 AM. AI{ 6-S grade students stay outside the Jr. High doors and enter info the building at 8:20 AM to be in their frst class by 8:25 AM. At dismissal, all students are dismissed at 3:2D PM through various exits, and proceed to their bus or to their ride in the parking lot. For School Buses: Most of the 10 bus routes begin at approximately 8:OG AM and arrive at school between 8:10 and 8:20 AM. We have a bus drop-off lane in our vast Parking lot that buses turn into to drop off students. As previo:tsly mentioned, K 5 students enter immediately into the cafeteria, grades 6-8 report to the area near the Junior High Doors. The buses pull up to the curb, drop-off, and then leave the parking lot. At the end of the day, al{ 10 buses are present and "wrap around" the East Parking Lot in numerical order, Buses 1-10. Once buses are loaded, they leave the Lot and begin their take-home routes. r'or Private Vehicle Drop-off/Pick-up: Private vehicle drop-off also occurs in the East Parking Lot; but there is a "car drop•ofi" }ane next to the Bus drop-off lane. Cars enter the lane, circle around and drop the students off in a "drop-off zone", where they are crossed by a crossing guard person to enter the cafeteria o4 go to the Junior High area, depending on their grade level. Far Teachers and Staff: Teachers are able to park in the East Parking Lot, and are due at school by 8:00 AM. This helps. to alleviate additional traffic in the East Parking Lot, as the students aren't supposed to begin arriving until at least 8:05 AM. For Carpools: Same procedure as for private vehicle drop-off. Other school travel policies ire=.ude: Although students are able to ride their bicycles to school, there aren't too many students who take advantage of it. +PJhen the weather is nice (beginning of the year, end of the year] there can be as many as 20 students who ride their bikes. When they do, students are to `4valk" their bikes while on school grounds, since there typically are many students walking to/from buses at those times. As soon as they cross the street to the park or get beyond the school parking lot, students are able to begin riding their bikes. Our school does provide School Safety (Hazardous Route) Busing to students. The number of students provided this service ts: 491 Our school Is already engaged in activities that enhance safe and active student travel, including: The Village provides one crossing guard at Lake and Austin, both before and after school for those students nttp:/%www.dot.il.govlsaferoutesiSecure/I'rintPlan.aspx 1/6'3011 Illinois Sale Routes to School Page ~ of 12 who choose to walk. Lake and Austin is a moderately "busy" intersection, which has afour-way stop sign. District 70 provides a crossing guard at the Fernald and Dempster intersection. In addition, the arrival plan has one adult serving as a traffic cop tc coordinate the movement of cars and buses to the school ire the morning. Also, another adult is present to cross students who walk to school through the parking lot driveways...-for dismissal, the District employs three staff members who serve as crossing guards in front of the school to assist studen±s getting to cars or the park 7. Barriers to Active Transpc~rtafi®n PARK VIEW ELEM SCHOOL We have identified and prioritized the following barriers to walking and bicycling to school: Significant traffic crashes within 2 miles of school over the Iasi 3 years The following data is provided by the Morton Grove Police Department traffic unit in relationship to traffic crashes within 2 miles of the school. 2007 -Ped 10, Bike 20, Personal injury 8Q all other 880 2008 - Ped 13, Bike 10, Personal iniu.ry 73, all other 1020 2009 Ped 16, Bike 13, Personal injury 70, al! other 950 Pedestrian related crashes have continued to rise during the last three years from 10 to 16 or 63%. The overall crash rate is down in 2009 but bike znd ped crashes rose and Pi crashes remained stable. Missing or insufficient walkways (sidewalks and paths) One solution for the sidewalk problem would be to reconfigure the one block secticn on Lake Between Austin and McVicker so the roadway. defined by curbing, is narrowed to 24 feet wide for driving and the remaining width of the southern portion of the ROW is used for parking and sidewalk. There would need to be a short upstream curb transition on the west leg of McVicker to shift traffic closer fo the cenfedine. -i Grossing sheets and intersections is difficult or dangerous Busing has been provided to students on the other side of a major roadway, Dempster Ave, State Ruate 58, with significant ioveis of tragic. There is no current plan io review or develoc~ a plan for ibis situation but future plans to encourage walking andoiking io school. '' Bike parking at school is missing, insufficient or not secure Bike parking at school does not meet the need if we plan to encourage students to bike to school. Safe and secure bike parking is essential and needed as the school district does rot have the funding to support bike racks and theft may be an issue if school officials encourage biking to school without providing the necessary supports for theft prevention. ~,,`, Drop-off and pick-up process creates congestion and unsafe behaviors The drop cff and pid< up around school requires increased enforcement and encouragement activities. The drivers delivering or picking uo students consistently disobey supervision efforts by school staff and the team herein is working to develop a better plan. Public safety concerns (crime, violence) Comments on surveys were received that some parents had concerns over a recent attempt abduction in a neighboring town. They would not allow their children to walk to school. This type of situation did not occur in Morton Grove but the concern frem this neighboring situation caused concern. &. Creating S®Icetians Gams Our primary goal(s) for active school transportation are: _~ Increase the number of students walking and bicycling to school ht1~;i/www.dot.il.gov/safaroutes/Secwe/2rintPlan.aspa ]/6/2011 iIIinois Safe t~outes to School Page 6 of 12 ` Improve l.e safety of students walking and bicycling to school _aJ Improve the perception of safety around schools so parents will be encouraged to allow students to walklnfke to school. Improve the perception of safety around schools so parents will be encouraged to allov/ students to walk/bike to school. 8a. Educafion Strategies _r Teach pedestrian and bicycle safety skills to students and parents One of Lhe key components of this plan is to provide safety related training materials to students and their families. The development of these materials will be first developed by safety plan team members. Then a search of available a successful programs within current SRTS programs Nation wide will be reviewed. The materials will be developed and Yhen printed for all students and their families. Teach the health. environmental and sustainable transportation benefits of walking and bicycling to students and parents Part of fne materials developed for student safety as written above will include the same focus of review on materials already developed in successful SRTS programs. This information, will be reviewed and then developed to match the needs of Morton Grove. Health professionals from the school district will also be involved in developing the communication methods to encourage good health by walking to schocl. The Village will be Involved with news letters and communications to residents of these Important initiatives to encourage further participation Village wise. The Park District will participate in the same initiatives and encouragement of participants walking co programs. ,..-: Create educational materials The educational .materials will have a direct focus on the program developed within this p'an and the infermaiion cited a^^`/~. Irl this 2rea of the prOpncal the matorialc to 'nu . rao.oGV Include gUId C' bOOkS, ettefS, informational brochures, bumper stickers. signs far schools and the park district and signs for parents so they can observe them when driving to school. The materials will be focused on student safety, family safety when traveling and sigrislposters encouraging families to get out of their cars and walk to school. 8k~. Encouragement Strategies Start a 4r alkm=c `'S~~ ~` u Sus program This travel plan will include the proposed implementation of a walking school bus program. The police department and h ansportation department will coordinate to develop the sagest walking route to school. Then the school will solicit parent participation to help in the program who are willing walkers to school and also willing to wear a reflective vest that tlesigrates them as a walking school hus member. Wherever possible the school district, park district and police department will advertise the program and encourage heavy particpation. ~~ Host lr' - n„~t, i4r~ ; I \? r `~chn ' .i~`v or other sp°cial event International Walk to school day will be a cooperative venture of all travel plan participants. Additional activities will be planned. Safe routes will be consistent with the walking school bus program to promote this plan however possible. The police and school agencies will sponsor and promote the Internatiion Walk to School Day programs. _'' Create apark-and-walk program A park and walk program will utilize aL-eady existing school crossing guard and encourage parents to park fheir cars, drop their students near the crossing guard antl allow students to cross streets with the crossing guard. This will reduce trafric in the school parking lot, assist with busing as it will reduce traffic in http:/iwuno.dot.il.gov/saf routes/Secure/PrintPlan.aspx ll6/2011 Illinois Safe Routes to School Fage 7 01~ 12 the area and get students walking slightly more than they did before. The police department, park district and schcoi will work together to develop this plan. 1 Promote Safe Routes to School in the community Regular news releases and informational letters home to parents will include information about how travel plan members are working together to make wa!'King routes to schoo, safer. These messages will include the travel plan for parents, safest practicies while driving around school, safest practices while walking fc school and safest practices biking to schools. These messages will be developed with the purpose of annual publication on school bulletins and the school web site for parents. 8c. Enforcement Strategies ~~ Create a c~c~~ !,tr! r~,<arr, L,7in n ~ lr:~r: rarn As a crossing guard training program has been in existence for several years, funding within this program will allow all of this information to be renewed an enhanced. The effort herein will also be to equip crossing guards with the latest technology and equipment to help them do their job. Crossing guard equipment will include improved vests, hand held signs, reflective rain coats, portable street signs, reflective gloves far bad weather, and traffic whistles. The plan will purchase new equipment and enhance the curenf training activities with the latest technology and iatesttraining media. . ~= Utilize tr qr tt~eci_~, i ~ r~iiF=rs or signs (pprtable) Portable speed feedback trailers are proposed within this program. The SRTS travel plan proposes to use a speed feedback sign that is permanently fixed to the main street near the school and portable speed feedback trailers for the vJalking schoo( bus routes. These signs will have the capability of providing speed feedback and messages to motorists above students walking in the area. k4orton Grove will purchase a portable speed feedback trailer and two to four fixed speed feedback signs for installation in the immediate area pf the school. The portable trailer will 6e used in the areas lust outside of the immediate area of the 3p~,..p15.~~.,~~ Siude^te .. a!!: and b.ke t0 SchC,,,. Sd. Evaluation Strategies ~?' Count the number of students who walk and bicycle to and from school The Morton Grove team will use the SRTS data survey 'tools to solicit parent opinions and data regarding the successes of this program. Student data will be collected and monitor using the data tools and the orpgram. will be evalua*.ed for the Travel Plan implementation and if the grant application is accepted and awarded. There will be three phases of data collection which will provide excellent evaluation opportunities to sustain the program pastthe funding period. Track the number of crashes within 2 miles of school The Morton Grove Police Department has had continued success with IDOT traffc enforcement programs and plans to continue the efforts in this area. The police department regularly and routinely collects data on crashes for the purposes of focusing patrol traffic enforcement to needed areas and prevent crashes wherever possible. Morton Grove firmly holds to the data collection of crashes for the care and welfare of our residents and commuter traffic. Measure parenV'guardian perceptions of safety The SRTS Team will continue to use the SRTS data collection and monitoring tools provided. These data will be reported public and used to demonstrate successes with the program. The data will also allow program leaders to adjust and make changes in needed areas where the data indicates that the program is not addressing identified needs. htip://ww~a.dot.il.gov/safexoutes/Secure/PrintPlan.aspx 1 /6/2011 171inois Safe Routce to School There were 29 bicyclelpedestrian crashes between 0`-C1-2GG9 and 12-31-2009. There were 1020 vehicle crashes between 01-01-2009 and 12-31-2009. Se. Engineering 5firafegies Page 8 of 12 We have identified strategies involving the 5 "Es" of Safe Routes to Schooi to address the barriers to walking and bicycling in our school community and to achieve our stated goals. We have selected at (east one strategy from each of the categories of Education, Encouragement, Enforcement and Evaluation, in addition to any Engineering strategies that are indicated. The strategies we will use include: ~'g .~ Storu..^.^y6eS YJ; ~I„n ? rp~loc ~f cChnnlc, ut Iricciiii" ~' Construct, replace or repair sidewalks Near the school there are a few streets without sidewalks. During the walkabout activities of team members it was noted that walkers and bikers avoid these safer routes to school due to lack of sidewalks on these streets. Although this is important; this is not the priority project of this year's proposal. The parking space and sidewalk improvements at Lake and McVicker are the priorities. °; Create on-road bicycle lanes A long range project would connect bike routes to school with the Forest Preserve District of Cook County bike paths adjacen*, to the school area and neighborhood. '', Install curb extensions to reduce the crossing distance on streets One solution for the sidewalk problem would be to reconfigure the one block sectior. on Lake between Austin and IvScVicker so the roadway, defined by curbing, Is narrowed to 24 feet wide for driving and the remaining wid=.h of the southern portion of the ROW is used for parking and sidewalk. There would need to be a short upstream curb transition on the west leg of McVicker to shift traffic closer to the centerline. Parking currently in places is creating problems where drivers pull to far forwara and block the sidewalks. i' Install new or improves signage (school zone, speed limits, crosswalk, speed feedback signs (fixed), eta) Signs for around the entire school area need improvement to comply with current safety guidelines. The school safety signs would draw attention to drivers of students walking and biking to Schooi in the area. Signs would be replaced and new signs added that would provide motorists with clear indication of travel plan requirements around itie school area. j Irstall new or improved pavement markings or legends Pavement marking would be enhanced and enlarged to bring even more attention to drivers in the area of schools. This will also assist in the perception of parents allowing students to walk or bike to school as an indicator of the safety efforts in place for their children. New pavement markings would be installed that are raised and brighter to provide multiple methods to alert meierists to slow down and take caution. _:'i install bicycle parking near schools School administrators and police departments cannot encourage increased biking to school unless there is sufficient bike parking and the a'oility for students to lock their bikes. Security is an issue in any neighborhood. Currently sufficient funds cannot be secured by the school cistrict to purchase ever. the most basic bike racks for students. Bike racks would be added to the school In areas that can be easily monitored 6y school administrators. Bike racks would be installed on paved areas to safely secure fne racks and the bikes. U, Redesign pick-up and drop-off procedures to increase safety and access A redesigr. of the Traffic plan to deal with traffic in the area of the school at drop off and pick up is needed. The work on the development of this plan has facilitated this discussion. It is probably that the plan will be worked on and ceveloped without funding needs. It is impor~ant to bring to your attention the beneft http:!/www.dotil.govisaferoutes/SecurelPrinlPlau.aspx 1J6I201 i Illinois Safe Koutes to School Page 9 0` 12 of the safe travel plan team members working together to create solutions for safer routes to schools. The plan around the school will receive input from travel plan teammembers and parents. 9. lrrapravements Mapping To View or Print the Map in each school in your plan, please click the link below. rdir.K 11 ^~i (~li.'4 Ott ^'ihftj( \il ~ :_IVt -i ii)I_. 7Q. The ~4cfion Pfan The Safe Routes tc School team is committed to reaiir;ng our vision for a safe. enjoyable ar.a accessible walking and bicycling environment for our students. We will utilize the following Action Plan to keen our efforts focused and on track: -„ ~" tl ;_ ra ,,,',_i- ~n I ~;I'q t ., ,?.:;ti+rn, . ... +J. s~ ~;11- ) :,R, .m: i=_G c Ir l;~rrl; , 1-, 7 r , .~ 1- ,... n, , _. ., t- _trtty .~, !. e, di!(( ,.. ,l:~h trF7.~ii , " P,: F. `_ .z, ~~'1.~~1 1 .1'C- i . .. iA"~I - ..," t;? vCgl,r. '~Jrst ~' Strategy j Strategy Type , Strategy Detail ITimeframe Responslbie i Party ~ Status ~ Funding Source Create educational material- ducation The school district will coordinate *.he development of these ,or~. ma ., als with all partners involved in the safe travel plan. ~6-12 I .months ' Parkview School i !not yet ,;begun I V IL SRTS Program, current (cycle !Teach pedestrian and ilcicycie safety ski is to students and parents 1 ~ 'Edccatioa The school district and police department will Iwcrk Together to develop a plan to teach walking and biking safety. 0-12 months , (Parkview School and (Police not yet begun ~IL SRTS ~i Program, l: can-ent c cle y Teach the health, ~ emdironmental and sustainable transportation benefits of ~ walking anG bicycling to ~ students and parents ducation ~ ~ lThe village and school !district will work together to oiomoto good healtin Eby walking and biking Co Ischool in a safe manner. ~ + i 6-12 ~ ~ months ~~ Parkview School and ;Police I~ i not yet ;begun IL SRTS Program, future cycle (!Create epark-end-walk program I (Encouragement ~. ~~e project wil be coordinated by the Vlllaga engineer in ~ cooperation with fhe school and police department. 6-12 months Parkview ~ (School and !Village rot yet 'oegun i IILIIL S Program future cycle ~I Host i ~ it r:: > > r or ofFe- special event i _ ~ ncoura ement g The school district will promote and help PTO r presen.atives and the prncipal to organize events for this annual ~ celebration. The police deparirnent Wl a5o ~ support finis event. I ; ~~ '6-?2 ~ months ~ ~ ~ ~ Parkview ! School I I ~~ -.~ 'not yet begun n-kind oarficipation ~ ~~ , All safe !ravel plan Imembers will vdork ~ i ~ I ~i http://www.dot.iI.govisafaroutes/Seeuz'erPnntPlan.aspx 116/20 i 1 Illinois Safe Routes to School Page 10 of 12 ~ ~together Yo develop a ~ I ~ ~ ~ Ipromotion process and I ) t t AI SRTS IIL SRTS -P Promote Safe Ro.~tes to School in the community ( iEncouragement schedule during the ~ school year and summer 6-?2 months no ye I I 'Partners !.begun ~ rogrm, current l vacation for park disfric? cyc e _~ programs. -~ I~The program will be ! coordinated by fhe ~ '~ ~ ~~ ~ ~ school district with the help of the bus company a d ho pol~ce i l aepartment The school j A Star` d V, ^c ~>„~x II ~~,;__; program _ I_ncoura ement g district w7, seek volunteers, the bus 6-12 maaGns ; ~ Parkview (School ~. noC yet begun IL SRTS Program. company wd1 prow ce the utin a s d future cycle , g p ro m an intarmation and the ipclice department wil! ~ ~ ' I help determine the safest ~ route and background ~ Create a c r ~s~n< i ,rJ~ ~ ~--~ ~ , f E checks of volunteers_ The police department 'will continue to manage the crossing guard _ ~ ~~ o-12 ~ ~ ~ (Morton , ~~ not yet ~_ ~ IL SRTS Program. Pr~inm ~r Ltim I orcemen n Graining pregrem and (months Grove Police begun current -~ ~ purchase all th new equlpmenL ' ~~ cycle _ ~! ~~ ' i ! Thepoiicedepartment will purchase the ~~ I r equipment and implement?his program I IL SRTS Ufllize r ,rr, Y n ~ „~,ih ar sig s roertable) ~' ~~ iEnforrement i ~ The police eepartment swill regularly consult with She scktoof dissic? on areas of concern and 6-12 month ~ Morton ~ Grove Ponce noC yet begun ~ ~ Program, current ~cycio traff c crash data 5r the optimal prevention ~ ' iefforts. ~__~ I ~- ' Stre.,ts in ?he areas of ~ ~ ~ ~ ~~~---------~~~ ~ the school do not have ~ Construct, replace or irepair sidewalks Engineering ~~ std wzlks and this creates a hazard for walkers and bikers. 6-12 months ~ Village not ye4 begun IIL SRTS i Program, ruture cycle I ,Future plans wculd ~ I I provide sidewalks in ~ ~ j I these identified areas. ~~~ I {~~ Eventual plans would i ~- ' Create on-rand b+c cle lanes I Engineering ~ ke routes and , include B bike lanes is work in cpncert wifh the Forest Prserve bike Ian on ~~ '72-24 months ~ Village , ~ '.not et ~beeun I ~J yIL SRTS Program, fuure cycle ~ ~ ,J the adjacern~ p operty. _I J nstall bicycle par'xing near echoole =~-~ `I Engineering The Snt=ool and Park Districts would partner to substantlal4y 4nerease bike secured parking to ' !~^-1 ' 6-12 mcrrths ' School District and ~ . not yet begun ~ IL SP.TS Program, current I ~ the area, helping bot n ' park District ~ ~ c cle y . .encourage bike riding ,i i L_- ' jyear round, ~~ This plan is cr. Lake _ ~ ~~_ ~_~ ~ Engineering between McVicker and Village Ilnstall curb extensions to Austin whereas the road ~ i L SRTS !I '~~reduce the crossing ~ iwould be recon9gured ~ 6-12 I~ ~noC yet ~Prograrn, http://www.dot.il.gov/saferoutes/Secure/PriutPlan.aspx U6l2011 Illinois Safe Routes to ~ehool Page 11 of 12 r ~~distance on s{rees - u ~ and church parking changed to prevent p=rkzc vehicles from blocking the sidewalk. months ~ i bevy^un ucent (cycle I ItJI ~ Tho plan would provide ~ I~ I'. - f i Install new or improved -pavement markings or legends ~'Engineerir,g -~moro extensive street marking ca!linc mctarists to be even more aware ~~.of bikers and walkers to land from school. 16-''2 months h ~ Villa e g ~ not yet begun ~ IL SRTS Program, current icycle ' I ~Insta P. new or improved ~~ ' Signs would oe added or 'changed by the Vl~ ~~ ~ ' r I I~signage ischool zone e e d limits, crosswalk, p speed feedback signs (Nxedy, atc.) i I Gn meerin ~ - g g - increase awareness around the school and ~ provide for safer areas (for student walk routos bi d i h ~ 6-12 monies l i , V~Ilage ot yet be ur 9 ~ 1 IL SRTS Program current C cycle com ne w t parent drop of(areas I I II _ - . ._J ~I L ' ' The plan would ca!I for an evaluation of current " drop cff and pick up ~ ~ ~ _. ~ I Reaesign pick-up and procedures before plan implementation by all ~ (Parkview .drep-of` procedures to imcrease safely and access I I ; Engineering ', t I partners. The vaould be in reference tc approved projects through this grant so the efforts would be sustainable into the (future considering !6-12 months ~ 'School, Village and Police not yet begun ~i in-kind participation lpotential changes. J I L ~ Court -he rt,mhar ~r i students whc walk and ~~ i t The school district will aFStnbute the surveys ? one collact them, both l ~inrert surve s rid " r ', ~ ~ 2 r_1 i Parkview ! _ u n t } ~~ P R bicycle to and from ischool Evaluation Is~udent tally sheets. The data will be sent to the _ (National center for ~ months School e r o begun ro am, current cycle addtion or, the web ;~ mat i l ;~ ~ ll er a s. -,~ I l TThe school district will distribute+.hesu,weys and collect them, both I ~ Measure parent/guardlan ( parent surveys and ~ 12 6 P k i IL SRTS perceptions of safety i l Evaluation j studen± Ca!ly sheets. The , data will be sent to the National center for - months ar v ew School '~ not yet begun Program, current ~~ cycle ~ addition on the vreb I ~ _ ^j~ materials. L ~ Track the number of crashes within 2 mhos of ; ischool ~ _ ~r Evaluation , The police department wil~ monitor al' crash data ~ and review rt •egu arly ~ with the school district to ~ 6-12 months ~ Marton ~ Grove Palace 'i ~ ne~ng mplemented IL SRTS I~ Program, current f ~_ I '~ ~ maintain the safest route possible to school. _ cycle __ ; 19. P;an Approval REQUIRED: SCHOOL OFFICIAL hitp://www.do[.il.gov/saferoutcs/Secure/PrintPlan.aspx 1/6/2071 Illinois Safe Routes to School Name: Dave Pump Title: Assistant Principal Representing: Parkview School Phone: 847-365-6200 EmaIP. dpump@parkview.k12.iLes REQUIRED: SCHOOL DISTRICT OFFICIAL Name: Gary Zabilka Title: Superintencant Representing: Parkview District 70 Phone: (847) 965-620D Email: ozabilka@parkview.k12.il.us REQUIRED: LOCAL GOVERNMENT OFFICIAL Name: Bill Grear Title: T; ustee - Village Representing: Village of Morton Grove Phone: 847-401-8328 Email: GREARS47@comcast.net Page 12 of 12 OPTIONAL: OTHER POLITICAL SUBDIVISION (Township, County; Regional Planning Council, etc.) Name: Chris Tomich, P.E. Title: VIlage Enaineer Representing: Village of Morton Grove Phone: 847-470-5235 Email: ctomich@morongroveiLorg OPTIONAL: PARENT ORGANIZATION {PTA, PTO or Local School Council) Name: Leah Kinter Title: P T 0 President Representing: Parkview Phone: 847-965-6L00 Emai: kaghdass@yahoo.com OPTIONAL: HEALTH ORGANIZATION (local public health agency, hospital, non-profit} Name; Bonnie Burnett Title: Public Health Officer . Representinng: Village of Morton Grove Phone: (847)663-3048 Email: bburnett@mortongroveil.org http://www.dot.il.gov/saferoutes/Secure/PrintPlan.aspx 1 /6/2011 Le~isla.Ei~e Suanmarv ~ ~ ----- - -- -----~ ~_ Resolution 11-02 AUTHORT~ING THI;EXIJCGTION QF A PROFESSIONAL SER~'ICFS AGREEMENT WITH AI'RFS ASSOCIATES, INC. FOR 2011 AERIAL PIIOTOGRhMNTETRIC M4PPINC Introduced: January 10, 2010 S~~nopsis: ~ To authorize flee Village Administrator to execute a professional services j a.greetnent with Ayres Associates, Inc. for aerial phot:ogrammetric mapping in 2011. Purpose: To obtain aerial photography, planimetric data, and topoo aphy information that will be utilized with the Village's Geographic Information System(GIS). Background: ~ E+ach year, as a member of the GIS Consortium, the Village participates in ~ collective purchasing of aerial phoiob-aphy services and data with fif}een other member communities. Confiactors are solicited every 4 years. (1ne- fif1]~ of the community is mapped each year so every five years the data is updated. The data obtained includes aerial photography, planimeiric information such as buildings, roads alyd paved surfaces, drainage (lakes/ponds and ditches), utilities, vegetation and structures (fences, decks, pools, signs, mail boxes, etc.), and topo,gxaphie information that includes contours a.nd spot elevations. Py~ograms, Departments or Croups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: special Considerations or Requirements: All Village Departments that utilize the GIS system, as well as Village residents alid 'businesses. The amount of the contract is anot-to-exceed value of $15,891.00. General Revenue: Account 022025-552110. The management and implementation of the prob-am is performed by the Public Worlcs Department, Engineerh~g Division as part of their nornal work activities. Approval as uresented. Not required None. ,~-- Respectfully scbmitted ioseph F. Wade, y'illage Admi~ristrator i Prepared by: % `-"'-~-^ Reviewed by; Chris Tomich, Village Engineer Rev ewed by; __ ~/k/v~'~~l T:resa Hotfn~an iiston C:qf~oration Counsel Andy DeMon±e, Dir. Of Public Worlcs ~sc~L~~l®N ~ i-az AITTHORI2ING'THE EXECUTION OF A PRORE55I0'~AI, 5ERYICES AGREEMEI\T WITH GYRES ASSOCIAI`ES, I'_VC. FOR 2021 AERIAL PHOTOCRhMMETRIC _NIAPPINU WHEREAS, the Village of Morton Grove (Village), located h~ Cook Crntnty, Illinois, is a home rule unit of govenvnent under the provisions of Article 7 of the 2970 Constihrtion of the State of Illinois, can e-xercise any power and periorn~ any function perrtaining to its g'ovemment affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village desires to utilize a geographic information system (GIS j to assist u~ tl.e service, maintenance, and long range planning or its operations; and WHEREAS, in order to reduce costs, the Village participates with seventeen other municipalities in the Geographic hrfornlation System Consortium (GISCon), to develop and shame Gl5 information and software; ar_d WHEREAS, aerial photogratnmetric mapping is an inte~-a1 part in the deveiopmeirt of the Village's GIS system; and WHEREAS, plaiumetric information will be prepared following updated aerial photography, which will urclude buildings; iaads and paved surfaces, drainage (Ickes/ponds and ditches), utilities, vegetation and shuctures (fences, decks, pools, signs, mail boxes, etc.); and WHEREAS, topographic information will he collected, which will provide the Village with updated information relating to contours and spot elevations, which are helpful in evaluating resident concerns regarding parcel drainage; and 'WHEREAS, as a member of GISCon, the Village is able to take advantage of the Consortiwn's collective bargaining power to obtain these services at a reduced rate; and WHEREAS, GISCon customarily solicits for These contractual services in a four-yeaJ- interval; and WHEREAS, in the spring of 2008, twenty consultants who specialize in the field of aerial photo~aphywere contacted and a Qualification Based Selection (QBS) process was used to select Ayers Associates hrc.; and RrHEREAS, through a joint purchasing program, GISCon has negotiated reduced rates with Ayres Associates, Inc. for aerial photogramrnetric mapping services by coordinating thee- services through. all participating GISCon comer-unities; and WHEREAS, Ayres Associates, inc. has proposed to provide the aerial photogrammetric mapping services to the Village in the not-io-exceed amount of $15,&91.00, which includes the services detailed in Exhibit "A" of the proposed contract; and WIIEREAS, A}a'es Associates, Inc. has a history of successfully providing aerial photogra~nmetric services to the GISCon at areasonable cost, had completed a successful flyover in 2069 for Morton Grove, and is scheduled to fly fhis spring; and WHEREAS, Ayres Associates has agreed to the Village's standard ternis and conditions detailed in the attached contract; and WHEREAS, funds for this contract are inchided in the ZO T I budget, in account ntunber 022025->52110. NObh; THEREFORE, BE 1T ORDAIIvBD BY THE PRESIDENT AND BOARD OF TRI7STBES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS rOLLOWS: SECTION L The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2~. Tne Village Administrator is hereby authorized to execute a contract with Ayres Associates, lz~c. for providing the ~'iliage olMorton Grove with aerial phofogammetric services as detailed in their contract attached hereto and described in Exhibit "A". SECTiOIti 3 ~. The Village Aomittistrator and Village Engineer are hereby authorized to implement the contract and provide for aeria} photogrammetric services. 5BCTION 4: This Resolution shall be in full force and effect from and upon its passage and approval. PASSED THIS 10C° DAY OF JANiJARY 2011 Trustee DiMaria 'Trustee Gomberg 'T'rustee Grear Trustee Marcus Trustee Thin Trustee Toth APPROVED BY ME THIS l 0`~ DAY OF JANUARS' 2011 Daniel J. Slaackmann, Village President Village of MorCon Grove Cook County, 7ilinois ATTESTED and FILED in my office This 11`" DAY OF JANCIARY 2011 Tony S. halogerakos, Village C]erk Village of Morton Grove Conic Coun[y. Illinois EXIII~IT "A" ~~~=: Vlldage ~flv7or(on Grove CONSULTING SERVICES CONTRACT This contract ("Contract' ), with an effective date of i120f2Gi 1 is by and bstween the Village of Morton Gtrove f VILLAGE") and Ayres Associates, Inc. ("CONSULTANT"). In consideration of the mutual covenants and promises contained herein, the parties agree as follows: SCC)PE OF SER9%K'h:S CONSULTANT shall perform the services as set forth in Attachment A (Contrasted Services) and Attachment C (Change Order), incorporated herein by reference, and shall sn-ict1y conform with the terms and conditions of this Conrad. 2 TERM OI' AGREEMEN'C 3. i This Contract shall commence on the effective date slated above, and CONSULTANT is authorized to commence performance of the Contracted Services as oPtlrat date. This Contract terminates on 12/31/201 ? unless terminated earlier pursuant to the terms and conditions of this Contract CONSLJLTAI~TT shall comple±e the Contracted Services in accordance with the time schedule ("Project Schedule") set forth in Attachment A and Attachment C issued as part of this contract, including any intannediate~ milestones and phase submittals. 'L.? TIME iS OF TF11~ LSSE~'CE with regard to the performance of fhe Contracted Services, specifically including but not limited to any intenmediate milestones and phase submittals. 3 COIVIPi;NSATI®N A_~dB PAYMENT As compensation for the performance of the Contacted Services ("Compensation"), VILLAGE will pay CONSULTANT in the amount and manner set forth in Attachment B ("Compensation and Payment"), incorporated herein by reference and defined in Attachment C. VILLAGE shall not have any liability for any other expenses or costs incw~-ed by CONSULTANT other than as expressly set forth in Atachment B and Attachment C. Written application for payment for completed work shall be submitted by CONSULTANT' to VILLAGE not more than once monthly on a date specified by the Vli LACE. 4 LIEN WAIVER CONSULTANT shall promptly pay for all services, labor, materials and equipment used or employed by CONSULTANT in the l~~erfonnance of the Contacted Services and shall maintain all matezials, equipment, structiues, buildings, premises and property of VTI LADE fi ee and clear of mech~uiic's or other liens. CONSULTANT shall, if requesied, provide VILLAGE with rcasona6le evidence that all services, labor, materials and equipment have been paid in full, Yomi Revision: >,"?7/10 1 Of ~ 1 1~4~201 1 EXHIBIT "A" u{ Yr~lluge a,`~Morta/; Grove 5 INllEPENDENT CONSULTANT Eorpurposes of this Contract, CONSULTANT is an independent CONSULTAN2 and shall not be deemed to he an empioyee, agent or }oint venturer of VILLAGE. CONSUL'1'A'~T shall be solely responsible io1 fire meatts and method, for carnfing out the Contracted Services. 6 CHIVIPLIA.OtCE WITH THE LAW CONSULTANT shall comply with all applicable statutes, ordinances, codes, regulations, consent decrees, orders, judgments, rules, and all other requirements of any and all governmental or judicial entities that have jurisdiction over the Contracted Services ~~~l.aik.„~. 7 PERI'IITS AND L1CE15P;S CO\rSULTANT will obtain and pay for all pcnrrits and licenses, registrations, qualifications, and other governmental authorizations required by law that are associated with CONSUL-'CANT'S performance of Contracted Services. s STANDARD (7F PERF®R1i4~'vCE 8.1 CONSL`L TANT shall perform iha Contracted Services in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession cturently practicing under similar circumstances in the, region where the project ("Project"j is located. 8.2 CONSULTANT shall provide additional services as needed to correct airy defects or deficiencies in the Contacted S°rvices and shall bear all costs related to the correction of CONSULTA.N~T~s or its lower-tier CONSULT ANT'S defective or deficient perionnance at no additional cost to VILLAGE. 9 HEALT]EI R SAFETY 9.? CONSULTANT acknowledges that there may be hazardous substances, wastes, or materials as defined by applicable Lativ ("Hazardots Materals") at the Project Site or otherwise associated with the Contracted Services and CONS"LTANT shall take appropriate precautions to protect and shall be solely and continuously responsible for the health, safety and welfare associated with its employees, subconsuhants, agents and those person under the supervision and control of the CONSULTANT with the performance of Che Contracted Services. 9.2 CONStiLTAN"f's employees, agents and the employees ofits lower tier CONSULTANTS who perfotnr the Contracted Services shall be experienced and properly ri~ained to perform the Contracted Services under such condaions and shall fake ad°quate precautions to protect human health and the environment ire the performance of the Contracted Services. Fn; n; Revision: ~ 21 /; 0 ~ Ot ~ I I %='! ZQ = ] E~HI~IT "A" ~, Village of Mortw¢ Grove 93 In the event that CONSULTANT observes a potentially hazardous condition relating to the Contracted Services, CONSULTANT shall bring such condition to the attention of VILLAG>;. 1D CONTACT WITH REGULATORY AGE~'CILS Except to the extent expressly set forth in tlns Contract, CONSULTANT shall not communicate directly with applicable governmental regulatory agencies with regard to the Contracted Services without prior express authorization from VILLAGE coxless directed ofnerwise. CONSULTANT shall direct inquiries from governmental regulatory agencies to VILLAGE for appropriate response. I1 QOALiTY CONTROL PLANS When required by the Scope of Services, CONSULTANT shall execute a quality conho] plan acceptable fro VILLAGE that ensures the quality of its work products and activities. Prior to starting the performance of the Contracted Services, CONSULTANT shall sribmit its quality conbrol plan for the work products and activities identified in the Scope of Services. Submission of the quality control plan to VILLAGE will not replace in any way CONSULTANT'S responsibility for quality control or for its wrn~k products and activities. Notwithstanding any review by VILLAGE, CONSULTA~\rI shall be responsible for the quality of the Contracted Services. 12 SISl'EIi'SIO\ OF SE1tV7CES VILLAGE may, at any time, with or without cause, suspend all or any portion of the Contracted Services for a period of up to 90 days ("Suspended Services"). CONSULTANT shall immediately stop the perfonnane-e. of the Suspended Services, until such time as VILLAGl issues direction to CONSULTAly f to resume the Suspended Services. CONSULTANT shall tale such action as is reasonably necessary to protect the Suspender Services and take such additional action as directed by VILLAGE. An equitable adjustment may be made in accordance with the Change Order procedures of this Contract. 13 F018CE MAJEURE VILLAGE shall not be responsible for delay in the performance of its obligations corder this Contract caused by a force rnajeure event. To The extent that Contracted Services are delayed by a force. rnajeure event, CONTSUL'1'ANT will be entitled to au equitable adjusment. For purposes of this Contract, a "force rnajeure even[" is an occurrence or circumstance beyond the control of the claiming party and may include, but is not limited to extraordinary weather conditions, or other naiural catastrophes, war, riots, strikes, lockouts, or other industrial disturbances or acts of any Governmental agencies. Form Revixian~. 521;10 3 Of 21 1~4~Z.Q11 EKHIBIT "A" ~~' "'_+ ~ Village of Morton Grove is TERriTINATIO!VFORCONVENIEVC>; All or part of this Contract may be terminated by VILLAGE for its convenience. In such even:, CONSULTANT' will be entitled to Compensation for Coniracted Services performed up to the date of termination. CO'vSULTAN'I' shall not be entitled to compensation or profit for Con~aacted Services not performed. 5 T'ERNTINATION FOR DEFAUL'P 15.1 VILLAGE may at any time, by written notice, terminate tha whole or any parr of this Contract fox default (""Termination for Default") upon failure of CONSULTANT to promptly cure such default hr such time as VILLAGE may reasonably allow. For the. purposes of this Contract, default includes but is not limited to: A. Failure to shictly adhere t:a the terms and conditions of this Ooniract; B. Failure to maintain progress so as to endu~ger proper performance of the Contracted Services; or C. Failure to maintain adequate financial or legal capacity to properly complete the Contracted Services. 15.2 In the event of Termination for Def-dult CONSUL'f.AN T will be compensated for the Contr'aetcd Services properly performed prior to such termination for default. VILLAGE may withhold any outstanding Compensation otherwise, due to CONSULTANT pending final completion and acceptance of the Contracted Services and an accounting of related costs. In the event that the withheld amount exceeds the damages associated with CONSliLTANT's default, VILLAGE shall protmptly pa5~ such excess funds to CONSULTANT. In the event of a shortfall befwcen such costs and any amounts due to CONSULTANT, CONSULTANT shall Inomptly pay VU LOGE for such shortPal] within 3 days of VILLAGE's written demurd for such payment. 15.3 If, after notice of Temrination for Default, it is determined for any reason that CONSULTANT was not in default, the rights and ouiigations of the parties shal3 be the same as if tine notice of tcrniination had been issued pursuant to Terminatior. for Convenience. 16 Il~'SUIZANCL 16.1 CONSULTAti'I shall procure and maintain, for the duration of the contract, insurance against claims for iu}uries to persons or damages to property, which n:ay arise fi~om or in coniunetiou with the performance of the work hereunder hV the CONSULT?.N'T, his agents, representatives, employees or SUBCONSlILTANTs. corm Revision: 5/21/io ~ of 21 ] /41201 I EXHIBIT "~" Village oflvlorl~on Grm~e 16.2 \2inimum Scope of~tnsurance -Coverage sbali be at least as broad as: ~. Insurance Services Office Commercial General Liability occurrence form CG 0001 with the. y7illae tiamcd as additiUnal insured, on a form at least as broad as the attached sample endorsement including ISG Additional Insured Endorsement CG 2010 (Exbi'tnt A), CG ?026(Exhibiti B); and B. Owners and Contractors Protective Liability (OCP) policy with the Village as insured Required if box is checked^; and C. 3nsurauce Service Office Business Auto Liability coverage form number CA 0001, Symbol Ol "Any Auto." D. Workers` Compensation as required by the Workers' Compensation Act of the Stats of Illinois and>;mployers' Liability insurance. F. Builder Risk Property Coverage with Village as loss payee -Required if box is chec1red^ I6.3 Minimum Limits oflnsurance D. CONSliLTAhiT' shall maintain limits no less than the following: 1. Commercial General Liability: $1,000,000 combined single limit per occurrence far bodily injury. and property damage and ~ 1,000,OG0 per occurrence for personal injury. The general aggraoate shall be twice the required occun~ence limn. Minimum General Age egate shall be no less than $2,400,000 or aproject-contract specific aggregat°. of $ I,000,0(7(i. 2. Owners and Contractors Protective Liability (MCP); ,SI;000,000 combined single limit. 3. Business Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. 4. Workers' Compensation and Employers' Liability: Workers' Compensation Coverage with statutory limits and L^mployers' Liability lnnits of $500,000 per accident. S. Builder's 12isk: Shall insure against `All Risk" of physical damage, including water damage (flood and hydrostatic pressure not exetuded), on a cmnpleted replacement cost basis. c ~,~ r w~sm~, ~. s~z vi a ` a t 21 ': i4/20I 1 ~±$ H~~1. 1. 6L~99 ~;; J~f`il j, j. j. ,~ i~illage ~fMot~fa~9 Gi^ave E. Deductibles and Self-Insured Retentions Any deductibles or self-insured retention, must be declared to and approved by the Village. At the option of the Village, either; the insurer shall reduce or eliminate such deductibles arself-itvsured retentions as respects the Village, its officials, agents, employees and volunteers; or the CONSULTANT shall procwe a bond guaranteeing payment of losses and related investigation, claim administration and defense expenses. F. Other Lusu>ance Proni°ions -The policies are to contain, or be endorsed to contain, trc following ptovisions: L General Liability and Antornohile Liability Coverages a. "fhe ViIlage, its officials, agents, employees turd volunteers are to be covered as additional insw~ed as respects liability arising out oPthe CONSUI,TAN'I's work, including activities performed by ar on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises awned, leased or used by the CONSULTANT; or automobiles owned, leased, hired. or bon-owed bs~ the CONSULTANT. The coverage shall contain na special limitations on the scope of protection afforded to the Village, its officials, agents, ~np]oyeesand volunteers. h. The CGNSULTANT's insurance coverage shall be primary as respects the Village, its officials, agents, employees and volunteers. Any insurance or satf- insurance maintained by the Village, its officials, agents, employees and volunteers shall be excess of CO'_VSIILTANT's insurance and shall not contribute with it. c. Any failure to comply tivitl7 reporting provisions of the policies shall not affect coverage provided to the Village, its officials, agents, employees and vohmteers. d, The CONSULTANT'S insurance shall contain a Severability of Interests/Cross Liability clause or language stating that CONSULTANT'S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the Limits of the insurer's ability. e. If any commercia3 general liability insurance is being provided under an excess or umbrella liability poficy that does not "follow form.," then the CONSULTANT Shall be required to name the Village, its officials, agents, employees and volunteers as additional insureds. f. Al] general liability coverages shall be provided on an occurrence policy form. Claims-made general liability policies will not be accepted. '412011 Form Kev~ion~ $21/10 fi o1 ~1 li ~~HIBIT "A" ~Y tr, hilluge ofMortorr Grove 2. ~rorkers' Compensation and Employers' Liability Coverage The insurer shall. agree to waive all rights of subrogation against: the Village, it, officials, agents, employees and volunteers for losses arising from work performed by CONSULTANT for the Village. 3. Professional Liability (Required if Box is checked) `[~~• a. Professional Iiability insurance with limits not lass than $1,000,000 each claim wifli xespectto negligent acts, errors and omissions in connection with professional services to be provided under the contract, with a deductible not- to-excaed $50,000 without prior written approval. b. If the policy is a7itten on a claims-made form, the retroactive date must be equal to or preceding the effective date of the contract. In the event the policy is cancelled, non-renewed or switched to an occurrence form, the CONSULTANT shall be required to purchase supplemental extending reporting period coverage for a period of not less than three (3) years. c. Coverage (architect, engineer, surveyor, consultant): Professiona( liability insurance that provides indenmification and dcfeuse for itrjur}% or damage arising out of acts, errors, or omissions in providing the following nrofessiorra] services, but not limited to the Following: 1. Preparing, approving, or failure to prepare or approve maps, drawings, opinions, report, surveys, change orders, designs or specifications; Providing direction, histruction, supervision, inspection; engineering services or failing to provide them, if that is the primary cause of injury or damage. 4. A11 Coverages Each insurance policy required by this clause shall be endorsed to state That coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30} days prior written notice by certified mail, return receipt requested, has been giver. to the Village. G. Acceptabilit}%ofhrsurers Insurance is to be placed with insurers with a Best's rating of no less than Q-, VII and licensed to do business in the State of Illinois. Furor Revision: 5,n lll0 ~ Of 21 1 ~4%2~ 11 ~l l.t ll~ 1. l 6 69 9 °. ,„a .,. r5/ } ~ _ ViT.lage of Morton Grove K. Verification of Coverage CONSULTANT shall famish tike Village with certificates of insurance naming Are Village, its offcials, agents, employees and volunteers as additional insureds, urd with original endorsements affecting coverage required by this clause, The certificates and endorsements for each nisurance policy are to be signed by a person authorized b}+ that insurer to bind coverage on its behalf. The certificates and endorsements maybe on forms provided by the Village and are to be received uzd approved by the Village before any work commences. Other additional insured endorsements may be utilized, if they provide a scopcof coverage at least as broad as Hie. coverage stated on [he 1S0 Additional Insured Endorsements CG 2010 or CG 2026. The tiillage reserves the right to request filll certified copies of the insurance policies and endorsements. 1. Subcontractors CONSULTANT shall include all 5L'ECONSI~"L'lANTS as insrreds under its policies or shall furnish separate cerki~icates and endorsements for each subconhactor- All coverages for subcontractors shalt be subject to all of the requirements stated herein. T. Assmnpfior. of Liability The CONSULTANT assumes liability for all injury to or death of any person oe persons including employees of the CONSliLTAN"t, SUBCONSULTANI' or any ,. other person and assumes liabrrrty Inr all uamage: to property sastarned by any person or persons occasioned by or in any way arising out of any work performed pursuant to this agreement. 17 INDE VP.~ 1 `PY 17.1 To the fullest extent permiClsd by ]aw, the CONSULTANT hereby agrees to defend, indemnify and hold hamiless the Village, its officials, agents and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, cost. and expenses, which may hi anywise accrue against the Village, ifs officials; agents and employees, arising in ~c~hole or in part or in consequence of the performance of this work by the CONSULTANT, its employees, or subcontractors, or which may in anywise rGSUIt therefore, except that arising out of the sole legal cause of the Village, its agents or employees, the CONSULTANT shall, at its own expense, appe<u, defend and pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections therewith, and, if any judgment shall be rendered against the Village, its officials, agents and employees, in any such actiiou, the CONSULTANT shall, at its ow=n expense, satisfy and discharge the same. 17.2 CONSULTANT expressly understands and agrees that any performance bond or insurance policies required by this contract, or ofrens~ise provided by the CONSULTANT, shat in no way limit the responsibility to inderru~ify, keep and save harmless and defend the Village, its officials, agents and employees as herein provided. Fomi Revision: 5/21/10 ~ Of 21 1I4~201I EXHIBIT "A" ~T r ~~~ Village of Morton Grove 173 The CONSULTANT further agrees that to the extent that money is due the CONSULTANT by virtue of this contract as shall be considered necessary in the judgment of the V i1lage, maybe retained by the Village to protect itself against said loss until such claim;, suits, or judgments shah have been scttleC or discharged and/or evidence to that effect shall have been furnished to the satisfaction of the Village. 7.4 CONSULTANT shall not he liable under this Article to the extent drat such Loss was caused by the sole negligetiee or willful misconduct of VILLAGE. t 8 I.'VFRIN ~;E ~l ENT CONSULTANT shall not infringe uprnr any intellectual property (hicluding but not limited to patents, trademarks or cop5n~ights) ("Intellectual Property"j in the performance of this Contract. In the event that CONSULTANT is alleged to have infringed upon such Intellectual Property, in addition to CONSULTANT'S obligations under the Iudcnmity_ provisions above, CONSULTANT shall, at 4ie sole discretion of VILLAGE and at CONSUL.TANT's sole expense: A- Procure for VILLAGE the right to continue using the nifringing subject matter, B. Replace or modifS~ the infrh~ging suLject matter so that it becomes non-infringing but still complies with the requirements of the Contract; or C. Reimburse VILLAGE for all payments made to CONSULTANT relating ~ or impacted by the infringing material and all costs incui~ed by VILLAGE resulting from such infringement. 19 DISPU'T'ES 19.1 Any dispute related to this Contract shall be submitted to a panel consisting of at least one representative of each party wha shall have the authority to enter into an agreement io resolve the dispute. The panel may meet or may conduct its discussions by telephone or other electronic means. In the event that the panel is unable to reach a mutual resolution of the dispute, or has failed to convene within two weeks of the request of either party, the matter maybe referred by either party to a court of appropriate jurisdiction. 19.2 A?1 crnrnraisucations between the parties or their representatives in connection with the attempted resolution of any dispute shall be confidential and deemed to have been delivered in Furtherance of dispute settlement and shall be exempt from discovery and production, and shall not be admissiule in evidence whe±her as an admission or otherwise, in any arbitration, judicial or other proceeding for the resolution of the dispute. 19.3 Pending any final judicial decision or settlement, CONSULT_AI~~T shall proceed diligently with the Contracted Services. r~„n ize~;9;o~,: srz i n o 9 oI' 21 ] /4/2011 EXHIBIT 6099 E ~ J 20 NOTICE ViLlug~ ofMor`(ora Grove 20.; Any notice or communication required or permitted by this Con*~act shall ba deemed sufficiently Given if in writing and when delivered personally or upon receipt of registered or certified maii, postage prepaid wifli the [J.S, Posta] Service, and addressed as follows: VILLAGE,: Village of V[orton Grave Public Works Department 7840 North Nagle Avanue Morton Grove. Illinois 60053 Attm: Mr. Chris R. Tomich, P.F;. Village Engineer or, CON5liLTANT: Ayres Associates. Inc. i 802 Pazikratz Street A~fadison, Wisconsin 53704 Attn: ;Nir. Kirk Contrucci Vice President or to such other address as the pang to whom notice is to be given has funxished by the receiving party in writhzg. 21 P.EMEI)IES No remedies or rights conferred upon VILLAGE by this Conhact are intended to he exclusive of any remedy or right provided by law or equity, but each shall be cumulative and shall be in addition to evary other remedy or right given herein or now or hereafter existing at law or in equity. 22 CONFIllENTIAL INFOR_NIATION 22.1 All information and data disclosed by VILLAGE or otherwise developed or obtained under this Corrhact shall be deemed to he proprietary and confidential information ("Confidential Information"). 22.2 CONSULTANT shall not disclose Confidential Jnfornmation without ViLLAGl's written consent. Those persons under COIv SUiTANT's control shall not use Confidential Information for any purpose other than for the proper performance of the Contracted Services. 1'ami Revision. 5121/l0 10 of 2I li4/201 i E~~iSJ~~ LC~>9 ~,I' Village oftl7orton Grove 22.3 CONSULTAI~rT's obligations under this Article shall not. apply to Confidential hrfonnation that is: D. h* the public domain without breach of this Contract; E. lleveloped independently by CONSULTANT; F. Received by CONSULTANT on anon-confidential basis from others who had a right fo disclosure such Confidential Information; ox G. Required to be disclosed by Law, but only after actual prior written notice has been received by VILLAGE and VILLAGE has had a reasonable oppm-ttuiity to protect disclosure of such Confidential Jnformation. 22.A CONSULTANT shall ensure that the foregoing obligations of confidentiality and use also extend and bind the employees and agents of CONSULTANT and its lower-tier subconsultants and CONSL'LTAN"f's who have been provided access to the Confidential Information under Chis Conh~act. z3 RIGHTS IN DATA 23.1 CONSULTANT agrees that all data and information in hard copy, elecfronic, or any other format, disclosed, developed or abtained under tins Contract ("Data"), other than CONSULTtiN'I"s Confidential Information, shall be and remain the sole property of VILLAGE. Delivery of the Data to VILLAGE shall be a precondition for Fnal Payment. 23.2 CONSULTANT slab promptly deliver all Data to VILLAGE upon VIL LAGL's request. CONSUI.,TANT shall be fully responsible for the care acid protection of the Data until such delivery. CONSULTANT may retain one copy of the Data for CONSULTANT'S archives subject to CONSULTEllv'T's continued compliance with the provisions of this Article. 23.3 CONSULTANT agrees not to assert, or to allow persons performing under CONSULTANT'S control, to assert any lights to Data or establish any claim under design, patent ar copyright laws. It is expressly agreed that. all copyrightable or patentable Data produced under the Contracted Services has been specifically commissioned by VILLAGE, shall be considered "work for hire", and that ail cop5nightabte and other proprietary rights therein shall vest solely in VILLAGE. 23.4 CONSULTANT Lu7derstands and agrees tlat all rights under capyright and patent laws under this Contract belong to VILLAGE. CONSULTA?r"I hereby assigns any acrd alI rights, title and interests under copyright, trademark and patent law to VILLAGE, and agrees to assist VILLAGE in perfecting the same at \TILLAGE's expense. Except as otherwise provided in i1riS Contract, said documents shall he delivered to VILLAGE without additional cost to VILLAGrE. ra,m ae~~.~o~,: sizino ll of 21 1/4/2011 ~~11~~']jl L6~7~ ~~+' r 19 f ~ j - ~ '~ r ~ Val7a~ e ofAior~tora Grove 24 COMPONENT WARR4NTY 24.1 CONSULTANT represents and wan~arrts that all information technology components, inciuding, but not iimited to hardware, soflu~are, accessories and peripherals, Cools and utilities (collectiveiy; "Components") provided by it andfor delivered to VILLAGE as part of this Contract will accuratcl}~ process date/three data (including; but not limited to, calculating, comparing, and sequeneingj from, ilrtq and between the t`ventieth and twen~y- Frstcenturies, and leap year calculations. Furthermore, Crnnponeuts, when used in combination with other components, shall accurately process date/time dat<2 if the other components properly exchange, date/time data with it This warranty shall suwive for the full term of the applicable statute of limitations. 24.2 Within 5 days of discovery of any non-compliance, the discovering parry shall no±ify the other party and, at VILLAGE'S sole option CONSULTANT shall, within 10 days of notice, repair or replace- the non-compliant component at no cost to VILLAGE or refund VILLAGE's purchase price. 25 SLIRVIV.41.OF TERri15 Articles on Indemnity, Confidenfial Inforniation and P.ights iu Data shall survive termination of this Contract. 2G AS67GNMENT AND CO_V"PIZACT[NG 26.1 CONSUL'T'ANT shall not assign or contact this Contract nor any tights or obligations herein without the prior written consent of VILLAGE. In the evcnC this Contact is assi~ied rn contracted by CONSULTANT, CONSULTANT shall remain responsilife to VILLAGE for the proper performance ofCONSULTAN"T"s obligations un€ler this Contract. 26 ? The terms and conditions of CONSULTANTI"s contacts or assignments under this Contract shall; at a mi~umum, require. the CONSULTANT or assignee to idly comply with this Contact unless otherwise authorized in writing by VILLAGE. 27 AMENDMENT AND WAIVER This Contact may be anended only by a writing exaeuted by each of the parties. Either party may waive any provision of this Contract to Are extent such provision is 'for the benefit of such waiving party. No action taken pursuant to this Contract shall be deemed to constitute a waiver by that party of it's or the other party's compliance with any representations or warranties or with any other provision of this Contract. No waiver by eii.her party of a breach of any provision of this Coniract shall be construed as a waiver of any subsequent or different breach, and no forbearance by a pu~ty to seek a remedy for nancompliance or breach by the 0th s party shall be co=.istnied as a waiver of any right or remedy wiAi respect to such noncompliance or breach. tbm.~Rcvlslon.5/27/10 12 of 2l 1/4l20I1 E~HI~IT "A" ~,. R *~~ ,. _~ Village gfMorfiorz Grove 2R SEVERABILIT~' The invalidity or unen'Porceability of any particular provision of this Contract shall not affect the other provisions, and this Contract shall be const'ued in ail respects as if any invalid or mrenforceable provision were omitt'.ed. a9 GOVER'v'ING LAW The validity, const°action and performance of this Contract and all disputes between the parties arising out of or related to this Contact shall be governed by the laws, without regard to the law as to choice or conflict of law, of the jurisdiction set forth in the Contract, or if not expressly set forth, in the jurisdiction where the Project Site is }ocated. 30 VENUE, JiJRISDiCTION AND SERVICE OF PROCESS The parties agree that any suit, action nr proceeding arising out of or related to this Contract shall be instituted in the Federal District Court (Chicago) or in the appropriate state court in Coolc County, ]llinois, and each party irrevocably submits to the jarisdietion of those courts and waives any and all objections to jurisdiction. or venue that it may have under the laws of such state or otherwise in those courts in any such suit, action; or proceeding. 31 CONFLIC,'I ()E [!TI!;RF.S'I The CONSULTANT represents and ceriies that, to the bast of its lniowledge, A. No Village employee or agent is interested in the business of the CONSLTLI'AN'p or this Contract; B. As of the date of AZis Contract neither the CONSULTANT nor any person employed or associated with the CONSULTANT has any interest that would conflict in any manner ar degree with Ate performance of the obligations under this Contact; and C. Neither the CONSULTANT nor any person employed by or associated with the CONSULTANT shall at any time during the term of this Agreement obtain or acquire airy interest that would conflict in any manner or degree with the performance of the obligations tinder this Contract. 32 N© C(SLLUSION 32. ] The CONSULTANT represents and certifies that the CONSULTANT is not ban~ed from contacting with a unit of state or local government as a result of A. A delinquency in the payment of any tax administered by the Illinois Department of Revenue unicss the CONSULTANT is contesting, in accordance wiAi the procedures established by the appropriate revenue act, its liability far the tax or the amount of the tax, as set forth in Section 11-42. I-1 et seq. of the Illinois Municipal Code, 65 ILLS 5/11-42. 1-1 et seq.; or Fo~,,~<<~~;~n:srzino 13 of 21 1(4/2011 EXHIBIT "~" ~ w * x ^. ,..qe Vidlatre of Morton Grove B. A violation of either Section 33E-3 or Section 33E-4 or Article 33F of the Criminal Code of 1961, 72G ILLS 5!22E-1 et seq. 32.2 The CONSL}'LTANT represents that the onh' persons, (inns, or corporations interested in this Agreement as principals are 1'bosc disclosed to the Village prior to the execution of thi; Oontraot, and that this Contract is made without collusion with any other person, Finn, or corporation. 323 If at any lime it snail be fotmd that the CO~iStiI,TAhT'i has, in procuring this Contract, colluded with any other persor_, firm, or corporation, then the CONSULTANT shell be liable to the Village for all loss or damage that the Village may suffer, and this Contract shall, at the Village's option, be nail and void. 33 CHANCE ORDCBS 33.1 VILLAGE mav, from time to tune, order modifications ox changes hr the scope of the Contracted Services by written change order in the form of Attachment C ("Change Order"), incorporated herein by reference. Iu addition; Change Orders may be requested b}+ CONSULTANT based upon material ch~urges to the Contracted Services, Change Orders shall consist of additions to, deletions from or other revisions to the Contracted Services, preluding these required by modifications or change orders to the related Prime ConlTaet. Within 7 0 days after the date of such Change Order ox material change, and in any event prior to the commencement of suchYevised Conriacted Services, ('(;tN ST TT~TAN~ cllall n0ilfy VTl I~Ai rT> In writing >.f C",ON CI I? T?,\T rPniiacic ~ ~.hanvH in the Compensation and/or Project Schedule and shall clearly state CONSUL'fANT's justification for the Change Order. If approved Uy VILLAGE, an equitable adjustment will be made as aupropriate. 332 FAILURE OF COI~FSULTANT TO COMPLY WITH `THI3 P~EQUIREMENTS OF THIS 9RITCLE SHALL CONSTITUTE A WAVER OF SUCH CLAIM BY CONSULTANT'. 33.3 Failure of the parties to agree, on whether the Change Order eonsiitutes a cotnpensible change to the Compensation or should result in a cha-nee in the Project Schedule shall be. subject to the Disputes provisions of this Contract. CONSULTAN'T' shat] diligently proceed with the Contracted. Services as directed by VTLLAGB, including any directed changes or potential changes in the Contracted Services, pending resolution of such Dispute. }onn Revis!un', 5/?]/10 l4 OP 2l 1~~~2~1 I EXHIBIT "~" . . { ~~. E-. . I/~~T-loge oj'A7o~^Con Grove 34 ENTIRh; AGREEMENT 34.1 This Contract embodies the entire agreement and understanding bctv,~een the parties pertaining to the subject matter of this Contract, and supersedes all prior agreements; understandings, negotiations, representations and discussions, wheL';cr verbal or vn~itten, of Clre parties, pertaining to that subject matter. 34.2 The following exhibits are attached and made part of this agreement: 54.3 Attachment A -Contracted Services 34.4 Attachment B -Compensation and Payment 34.5 Section Not used 34.Fi Attachment. C -Change Order 34.7 Attachment D -Project Area Map 34.8 Etta: lmrent E - Planimehzc. Features Lsst VILI,A~GIi; Signature Vit3age President CONS U LT_A~V "P .S'le taTUYe Name (Typed or Printetl) [?ate 17ate r~r~~ a~~~~s;~~ 5tzvio 15 of 21 1/4/2011 EXHIBIT "A" .~~~, r, ,_,°,: I/illoge ofMortora [hove Attachment A Contracted Services Basrc s~azvlers 11 General CONSULTANT shall provide professional services for VILLAGE as hereinafter provided. 1.2 Photogrammetric Services After written autho2ization to proceed, CONSULTANT shall: A. Ohtain ] " = 450' negative scale color aerial photography for the entirety of the Village of Morton Grove. '1"he photography will be flown with GC1 percent fo2ward lap and 30%~ sidelap. A map of the area to be covered by aerial photography is represented on AHachmem D. B. Install photo-identinti6lP ground control in and around the project area to support the mapping. C. Perform analytical aerotriangnlation and digital scanning to supporC the planimetric mapping and orthophotography. D. Prepare 3-inch resolutiot; col";' a2g2fa1 crthophotography f;r ±lie V.lla~e c CONSULTANT will: 1. Utilize existing GISC Digital Terrain Mode] (DTM) to rectify The orthophotography. 2. Prep2u e orihophoto tiles in a fashimi to minimize "white space' or "void areas" around the exterior of the municipality when existing DISC DTM is available. E. Planimetric mapping updates for portions of the Village, which wilLinch2de the nlanimetric features as listed ou Attachment E. Planimetric mapping will be consistent with P' = 50' scale standard map features. CONSULTANT will topologically structure the planimetric data and deliver as ESRI geodatabasc. The project area for update mapping will consist of a total of approximately 4.0 PLSS quarter se tion equivalents, or 640 acres. 17)e specific geographic area to be mapped will be defined by the Village prior to acquisition of aerial photography (Attachment A paragraph i.2.Gj. 1'. Deliverable procincts will inchlde: 1. Digital planimeu'ic mapping in ESRI geodafabasc format 2. Digital orthophotography in uncompressed, "1`[FF format (with world file} and MrSID format compressed tiles and project-wide mosaic. 3. FGDC compliant metadata ro,,,, ae~as~o~: snv~o 16 of 21 1/4/2011 ~~111~1~ C`1199 .r° r. '' Y $•,q 1'idlage ofltiroYton Grove G. Deliverable products will be submitted to the. VILLAGE~s designated Quality AssurancelQuality Control representative for review: Thomas T'~on^.ey; MGP, Inc. 701 Lee Street. Suite 1030 Des Plaines, IL 60016 Phonc:(847)656-5698 H. GONSULTANT will request from VILLAGE'S designated Quality Assurance/Quality Control representative acctuate boundaries for the aerial photography coverage and spcci5c mapping boundaries prior to aerial photo acquisition. Prior to commencement of mapping; CONSULTANT will request froth VILLAGE'S designated Quality Assurance/Quality Control representative will provide with the most can ent ESRI Geodatabase which includes the existing Planimetric and Digital Terrain Model (DT,YIj. The geodatabase shall reflect the most ettrrent'feature geometry and attribution. 4.2 PR®3ECT 3%HEDI,'LE 4.1.1 The services called for in Attachment A -Contracted Services will be completed and submitted as follows: A. Prelimin r~ Ortl:ophotagra?;~~ a:;d )+~lsrpin~u Preducr. C1nt~ISU?.T,ArrT .,;;tt do livc•,r the Prelinnary Orthophoto~~aphy and Mapping Product (Orthophotogra~phy tiles iv T1F format, and Mapping in ESRI Gcodata~base) to OWNER by November 1, 201 I, provided that the CONSULTANT receives the existing DTM data in veodatabase format fiom OWNER, as stated in Attachment A paragraph 1.2.G, by March 15, 3071. Dalay in the Geodatabase delivery fiom OWNER to CONSULTANT will result in equivalent delay for Preliminary delivery to OWNER. B. QAIQC Review. OWNER, or tha designee as stated in Atfaclmtent A parag~'aph 1?.G, will review the Preliminary Orthophotogxaphy and Mapping Product and compile suggestions for modification and adjustment and submit review to CONSULTANT within 15 calendar days of receipt of Preliminary products. C. Final Deliverable. CONSULTANT will make ftnal delivery o'C tl:e Ortho-photography and ivlanping Products (all deliverables) within 15 calendar days of receipt of the QA/QC Review from OWNER, or the designee as stated in Attachment A paragraph 1.2. G. 4.1.2 CONSULTANT'S services under this Agreement shall be considered complete at The earlier of (1} the date when the submissions have been accepted by VILLAGE or (2) thirty days after the date when such submissions are delivered to VILLAGE. ro~a-.Re~~s~on: sn_iao 17 of 21 i /4!207 E?~HIBIT "A" ~~, ~a Village ofMor~tora Grove Attachment B Compensation and Payment 1VIETHOBS OP PAS'!t'IE!V'I'S rOR SER~7CP5 ANll ~a PENSES VII,.LAGE shall pay CONSULTANT for services rendered as follows: VILLAG>J shall pay the CONSULTANT a lump sum amount not w exceed $15,891.00, unless otherwise authorized by a Change Order', in monthly progress payments equal to the incremental percentage of documented work completed during the billing period. Forth atv~s~o~: s.2 i n o 18 of~ 21 1 /412011 ~XHI~IT "~" ~~~ ~,: "` °. __ ~, _, yfttachment C Change Order Village ofNforton Grove In accordance with Article 33 of the. Consaiting Services Contract dated ii20/2011 ("Contract'} between the Village of Mortori Crove ("VILLAGE") and Ayres Associates, Inc. ("CONSULTANT"), this Change Order modifies the Contract as follows: 1 Cmtfracied Services: 2 Time of P'erf'ormance (attach schedule if' appropriate): 3 CONSUL'I'ANT's Compensation: A11 other terms and conditions remain unchanged. VILLAGE Signature Village Engineer Eatc CONSULTANT Signature Name (Typed or T'rinted) I9ate r~-R; acs>s~o~, snino 19 of 2 i 1!4/2011 EXHIBIT "A" ~' t'Zlage of Morton Grone Attachment B Project Area Map (~rtho Limits iiz Red) t ~J _._ ~' tie Ian Photography t4 Orthophotogn~aphy Limits Fo~mice~_slor: snrtio 20 of 21 1/4/2011 EXHIBIT "A" ~°° t ~. Attachment E Ptanimett~ic Features List i/illcrge ofMor~ton Grovs Feavr=~~ass ~u~ F_ih;rra-a yb.apps. '. -r,iv -- __- ___._ z iC_ ~~, t ,vl.e . :ate= ~, . u r4'GJ? ~ _ ~ =~ir1 ~ I v^S'R-. 2rrya5r ' 3f '3 z.. _ C ~ k~S'.';q fC~?.m3 / T3dv 'z:R'A':. -.~._ x nr _- _ ....ah3 Age ~ 54 ~° .'s='[ t _G fn1,S1 'IY J°el:` ~Yn~{i2 I a'..~Y%'u" "v]:. ~ .c... HISS ~ tfE jrt ': il -_ ' I Pla, r't ~ !I':;- l _. '. [tai FA~F r_r ~?li .k srp~l~+ic u-r ra.-r, Uc~v -..._ j 5-~csE ~crw: _ r = _. .rr>arr Asa; -_..~ ' .nEOn. 6 0.Y£L~ vi+l F3i.. .iNy 4~ i yF u wT _ _ :... dY.': Forty Revuiom 52V 10 Z I Ot 2'_` l i 4~Zd A I Ordinance ll- Ol GRANTING A REZONING OF PART OF NEVI] ENGLANEF AVENUE AND AllJACCNT' ALLEYS IN THE VILLAGE OF iVIOIZT(2N GROVF. Introduced: Synopsis: Purpose: Background Programs, Depts or (>roups Affected Fiscal Impact: Source oI'Funds: Workload Impact: Admin Recommend SecondReading: Special Consider or Requirements: January 10, 201.1 This ordinance will approve rezoning for a part. of New England Ave. and adjacent alleys situated within or adjacent to Castle Honda; 6900 Dempster Street urd 8833 Waukegan Road, Morton Crrove.Illinois. Rezoning (map amendment) of land is only allowable in the Village's ~unicipai Code by approval of a rezoning request. Churchill Rea] Estate, LLC c/o Thomas Sondag (Castle Honda); 6990 Dempster Street, Morton Grove, Illinois made an application for rezoning (along with a plat of vacation), for thatportion o'f New England Avenue adjaoent to their- property. The b'illage has been working with Castle on ties concept for an extended period, as New ,England Avenue is not required to be maintained wifnin the Village's street nerivork, and'oecause Castle has indicated their interest in expanding their site. The proposed use of these areas will be for parking/storage of necv car inventory. Pursuant to Ordinance 1 l -02 ,the Village shall ask the Board to approve a plat of vacation to vacate the portior. of New England Avenue, as well as, the alleys within Castle's property. In accordance with the provisions of the Morton Grove Unified Development Code; a public hearing was conducted on December 20, 2010. Staff indicated the applicant: addressed comments and concerns from Public Work;, Engineering, Fire DegarUnent, Building Department, Community Development; and the Police Department. A condition of approval is included to require the applicant to enter into an agreement with the Village to transfer the property from Village ownership to the applicant's ownership. The applicant had also presented its proposal and responded satisfaetoriIv to the Traffic Safety Commission; Appearance Commission review was not required as this project does not include any new or altered building. Following the hearing, the Plan Commission and ViIIage staff unanimously recommends the rezoning be approved subject to certain conditions which are set forth in the ordinance. Building and Inspectional Services, Community andF..conomic Development, and Legal The applicant's use of the rezoned area will generate additional sales and property taxes, which cannot be estimated at this time. It. will also reduce Village costs for road maintenance. Not App]icable. This Rezoning will be implemented and supervised by staff as part of their normal work activities. Approval as prey=soled. 7anuaay 24, 2011. i NoY./vpplicable. Respectfully submitted: Joseph F. Wade., Village Administrator Prepared by: Reviewed by: _ _ Teresa Hoffman Liston, Corporation Counsel 7ohr D. Said, Community and Economic Develop Drr CYIti?I~Al°VCE 11-01 AN ORDINANCE REZONING A PORTION OE THE PROPERTY COMMONLY KNOWN AS NEW ENGLAND AVENUE, NAb~LY THAT PART I'R01YI EIGIITY- FOLJR (SA') FEET SOUTH dF CLIUI2CHII.L AVENUE SOUTH TO DF,MPSTER STREET FROM THE R-2 SINGLE FAz'<'IILY RESIDENTIAL DISTRICT TO GI GENERAL COMMERCIAL DISTRICT WHEREAS, the Village of Morten Grove; located in Cook County, Illinois, is a Home Role unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, and as such can exercise any power and perform any function pertaining to its government affairs, uicluding but not limited to, the power to tax and incur debt; and WHEREAS, Churchill Real Estate, LLC, c/o Thomas Sondag, 6900 W. Dempster, Morton Grove, Illv~ois, has made a proper application to the Plan Commission in the Village of Morton Grove under Case No. PC 10-04, requesting the property conw~only known as that part of New England Avenue from eighty-four (84') feet south of Churchill Avenue south to Dempster Street, Morton Grove, Illinois be rezoned from the R-2 "Sin1e Family Residential District" to the C-1 "General Commercial District"; a~~d WHEREAS, the property is zoned and classified in the R-2 "Single Family Residential Dishict" pursuant to the provisions of the V"iT.lage of A~lorton Grove L/nified IJevelopmeazt Code; anti WHEREAS, the applicant would life to expand their auto sales facility onto the subject property which requires a C-1 "General Commercial District" zoning classification; and WHEREAS, new conditions and situations of general si~i$cance have occurred within the area, inciudino an op,portuniry for expansion of C-1 commercial property along Dempster Street to support the Village's sales tax base; and WHEREAS, the subject property meets the qualifications for a zoning amendment as set forth in Section 12- i 6-4E.1 of the Village of Morton C~irove Unified Development Code; and WHEREAS, pursuant to the applicable provisions of the Village of Morton Grove Unified Development Code upon public notice duly published in The'Viorton Grove Chamuion newspaper, a newspaper of general circulation ur the Village ofltlorton Grove, which publication tools place on December 2, 2010, and pursuant to the posting of a sign on the subject property and upon written. notification sent to property owners within 250 feet of the subject property, the Morton Grove Plan Commmssion held a public healing relative to the above referenced. case on December 20, 2010, a.t which time all concerned parties ware given the opportmrity to be present and express then views for the consideration of the Plan Colmnissiou, and as a result of said hearing, the Plan Commission made certain recommendations and conditions through a report dated December 22, 2010, a copy of which is attached hereto and made apart hereof and marked as E~lubit "A"; and NOW, TFIF,REEORE. BE iT ORDAIi~`ED BY TIIE PRESIDENT AND BOART~ OI' TRLSTEES OF THE VILLAGE OF MORTON GROVE, COOK COliNTY; ILLINOIS, AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance, as though fully set forth herein, thereby making the endings as hereinabove set forth. SECTION 2: The property commonly known as that part. of the New England Avenue right-of-way, from eighty-four, (84') feet south of Churchi Il Avenus south to Dempster Street, Morton Cn-ove, Illinois is hereby rezoned fi om the R-2 "Sisrgle Famih~ Residential District" of the C-1 "General Commercial District', subject to the following condition: L The applicant shall entar into an agreement wifl: the Village for transfer of the subject proper~y from Village oc~nierslnp to applicant ownerslvp. 2. The applicant shall maintain all existing fire lanes to allow access to all Fire Deparhuent connections. The applicant shall also maintain access to existing fire hydrants on the subject property, subject to Fire Deparhnent approval. SECTION 3: In the event the rezoned property ceases to he used for commercial purposes as an auto sales facility for a period of one year or longer, Corporate Authorities believe it is in flee best interest of `lie Village that the zoning of this property be reconsidered. At such time the Corporate Authorities may chooso all options available to it by Iaw, inehrding catending the current zoning or caushig the zoning to revert to the R-2 Single Family Residential District, atl pursuant to the r=?nifted Deneloprraerzt Code, or such other applicable ordinance, rule, or regulation then in place. SECTION 4: The \/illage Clerk is hereby authorize,a and directed to amend all pertinent records of the Village of Morton Grove to show and designate the rezoning granted hereunder. SECTION 5: This Ordina~ice shall be in full force and effect from and after its passage and approval. PASSED this °' day of 7aa~uaty 2011. Trustee DiMa1-ia Tnietee Gom:oerg Trustee Grear Trustee tViarcus Trustee Thill Trustee Toth APPROVED by me this "' day of .l anuary 2011. Daniel .i. Staackmann, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my affce this °' day of January 2011. Tony S. Ka?ogerakos, Village Clerk Village of Morton Grove Cook County, Illinois M.'d;.gielativ~~irdiitan crs\201 ] Arozoning property A~ cl coinmcrc:ial ~istriCt, Sontlag, I -i 1.doc Ordinance 11 - 02 GRANTING A VACATION OF PAKT OP NE`V ENGLAND AVENliL= AND AD.IACIINT ALLEYS IN TILE VILLAGE OF MORTON GROVE Introduced; Synopsis: Purpose: I3aclcground: I'roarams, Depts or Groups Affected Fiscal Impact: Source of Fmtds: iVorkload Impact: Admin Itccommend Second IZeadang: Spocial Consider or Requirements: Eamrary ] 0, 301 l This ordinance will approve a plat of vacation for most of New England Ave. and adjacent alleys situated within or adjacent to Castle Honda, 6900 Dempster Street and 8533 Waukegan Road, Morton Cnove, Illinois. Vacation of Village right of ways is only allowable in the Village's Municipal Code by a ulat of vacation. Chuiohill Rcai Es~tato, LLC c/o Thomas Sondag (Castle Honda), 6900 Dempster Street, Mm-ton Grove, Illinois, made an application for vacation (along with rezoninb) of that portion of New England Avenue and the adjacent alleys withu7 or adjacent to theirpropcn-ty. The Village has been working with Castle on this concept for an extended period, as New England Avenue is not required to be maintained within the Village's street network, and because Castle has indicated their interest in expanding their site for additional parking9storage of new car inventory. Uiility easements will be nuintained over the previous right-o_f--way areas where needed for utilities, inciudnig existnig Village water arrd sewer lines. In accordance with the provisions of the Morton Grove unified Development Code, a pubfie hearing was conducted on December 20, 20]0. Staff indicated the applicant addressed comments and concerns from Public Works, Engineering, Fire Department, Building Department, Community Development, and the Police Depatment. A condition of approval is included to require the applicant to enter into an agreement with the Village to transfer the properly from Village ownership to the applicant's ownership. The applicant had also presented its proposal and responded satisfactorily to the Traffic Safety Commission; Appearance Commission review was not required as this projeet does not include any new or altered building. Following the hearing, the Plan Commission and Village staff unanimously rccormncnds the plat of vacation be, approved subject to certain conditions which are set forth in the ordnraa~ce. Building and luspectlonal Services, Community and Economic Development, and Legal The. applicant's use of the vacated area will generate additional sales and properly taxes, which cannot be estimated at this time. It will also reduce Village costs for road maintenance. Not Applicable. The Plat of Vacation will be implemented and supervised by staff as part of their not-ntal work activities. Approval as presented. January 24, 2011. Not Applicable. Respeclftilly submitted: Joseph F. Wade, Village Administrator Prepared by:__ Reviewed bv: _ _ _ Teresa Hoffman Liston, Corporation Counsel John D. Said, Community and lieonomic Develop Dir ®12DIl~ANCE 11-02 APPROVING VACATION OF A STREET .4ND ALLEYS ADSACENT TO THE PROPERTIES COI!'IMONLY KNOWN AS 6900 DF.MPSTER STREET, &SOl, ANA 8833 WAUI~+ GAN ROAR PROM SOUTH OP CHURC~ZILL AVENUE AND NrORTH OP DEMPSTER S-PREET WHF.,REAS, the Village of Morton Grove; located in Coo1~ Cormty, Illinois, is a Home Rule unit of government and under the provisions of Article ? of the 1970 Constitution of the State of Illinois, and as such can exercise any power and pcrfonn any function pertaining to its govemn~ent affairs, ine]uding bnt not limited to, the power to tax and incur debt-, and ~VHERF,AS, pursuant to applicable iaw, the Village Board of the Village of Morton Grove has the power and authority to vacate streets and alleys or portions thereof within the jurisdiction of the Village; and V~rI3ERF,AS, on or about April 12; 2004, the Village Board adopted Ordinance 04-] 0 which established a procedure to be followed for the vacation of streets and alleys; and WHEREAS, as part ofPC 10-04, Churchill Real Estate, LLC, clo Thomas Sondag, made an application to vacate portions of the current public alley, which bisects its property located at 690^v ;Oenlpstcr Street and 883 Wauke~ar Road, and a portion cf I~ew England Avenue hram eighty-four (84') feet south of the south edge of the Churchill Avenue right-of-way south to the north edge of the Dempstei Street right-of-way; and WHfiREAS, the applicant has requested these sheet and alley vacations in order to expand ifs auto sales facility in the area of the proposed stzeet and alley vacations; and WHEREAS, to date, the applicant has eompiied with its obliga+aon pwsuaut to Ordinance 04-10; and 41'HEREAS, t1.e iufonnation submitted by the applicant as part of its petition for vacation has been verified by Village staff, and WHEREAS, pursuant to Village interests, the parcel is no longer necessary for public use and the public interesf will be served by the proposed vacation; and WHEREAS, as required by Ordinance 04-1 G, pursuant to a notice to all owners of record of propc~-[y abutting on and within at least 150 feet of the parcel and pursuant to publication in The.Mortort Cirnve Champioix, a newspaper of general circulation within the Village of Morton Grove, said publication Taking place ou December 2, ?010, the Flan Commission held a public hearing relative to the application for a vacation of an alley at which time all concerned parties were given the opporhmity to be present and express their views for the. consideration of the Plan Commission, and as a result of said hearing the Pla~~ Co:mnission made certain recormnendations and certah7 conditions through a report dated December 22, 2010, a copy of whici~ is attached hereto and made a par[ hereof and marked as Exhibit "B"; and WHEREAS, the applicant has te~rdered to the Village a proposed plat of vacation dated Maa-ch 31, 2010, and signed October 22, 2010, a copy of which i s attached hereto as Exhibit "C"; and WHEREAS; public utility easements will be retained on the parcel; and WHEREAS, the Village's Board o~f Trustees have determined the public interest will bo served by vacath7g a portion of the street and alley identified and legally described on Exhibit "C" attached hereto vnd made aparthereof; and WHEREAS, Che permanent index nrunbers of the parcel(s) of property acquiring title to those portions of the street and alley to be vacated a~-e as follows: IG-I8-321-G54 10-18-321-047 10-18-321-048 10_18-32 i -052 10-18-321-035 10-18-321-03E 10-18-321-OSC 10-15-321-033 10-1' 321.-OSi 10-17-321-049 NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The Corporate Autkrorities do hcreb_y incorporate the foregoing WHEREAS clauses into this Ordinance, as though fidly set forth herein, thereby making the 5ndines as hereinabovc set forth. SECTION 2: The application of Chm'ehill Real Estate, LLC, c,'o Thomas Sondag, for ti:e vacation of certain portions of New England Avenge and an alley which bisects its property, located at 6900 Dempster Street and 8833 Waukegan koad, Morton Grove, Illinois [OQ53 and legally described in Exhibif "C" is hereby granted subject to the following conditions: The applicant shall enter into an ag Bement with the Village for transfer of the subject property from Village ownership to applicant ownership. 2. The applicant shall maintain all existing fire lanes to allow access to al] Fire Department connections. The applicant shall also maintain access to existing fire hydrants on the subject property, subject to Fire Deparnnent approval SECTION .: This Ordinance shall be in full force and effect from and after its passage u~d approval. PASSED this _`~' day of January 20i 7 . Trustee DiMaria Tnistee Gomberg Trustee Grear Trustee Mv'cus Trustee Thi11 'Trustee Toih APPROVED by me this "' day of .ia~~uary 2011. Daniel J. Staaclanamr, Village President Village of iYiorton Cn'ove Cook County, Illinois APPROVED and FILED in my office this _ "' day of 3anuary 2011. 'Cony I~alogerakos, Village Clerk Village ofb2orton Grove Coo1c County, Illinois M.:Ueeislativc`.ordinances\2011A690D Dcmpste~~, strezt and alley vacation, I-17.doc ~X;~Il3~'F' ~~~„ ~tn~g Co~a~$ssi®r~ ~csznyaag ~aazd of ~aggeads 7c: ~Ilage President and Board of trustees From: Ronald E. Farkas, Chairman, Planning Com Date: December 22, 20110 ~ .,~'` i~ Re: Plan Commission Case PC1D°04~ Request for Preiiminarir and Final Plat of Yaeation far Part of New England kve. and adjacent alleys, and far Rezoning of flew England kve. from R2 to C7. Commissian Revolt Legal notim for this public hearing was published in the Morton Grove Champion newspaper on December 2, 2Q10. Public notice letters were sent to property owners within 250 feet of the subiect property on December 3, 2610. Public notice signs were placed or. the sub}ect property an November 30, 2010. The applicant, Churchill Real Estate LLC cjo Thomas Sondag requests approval of a Preliminary and Final Plat of Vacation for New England Ave. as well as adjacent alley areas west of Nevd England Ave. The applicant also requests rezoning of the pari of New Ena{and Ave. to be vacated, from R2 Single Family Residence District to C1 General Commerdai District. The specific: focatiors to be vacated are: ® The New England Ave. right of way, extending north from Dempster Street to a line about 84 feet south of the south edge of the Churchill Street right-of-way (between Lots 123 and 128); e The east-west alley extending west from New England Ave. (behind Lots 142-147 facing Dempster) to the rear of Lots 148 and 149 facing Waukegan Road; and The segmen*_ of the north-south alley between New England Ave. and Waukegan Road, extending north from the east-west alley to a line about 120 feet south of the south edge of the Churchill Street right-of-way. John D. Said, Dire~or of Community Development and Village Planner, introduced the case on behalf of the Village. He reviewed the details of the request with the Commission, specifically the existing right-of-way, the adjacent sites, and the zoning classifcations. Mr. Said indicated that the rezoning request is included because the status of zoning for New England Ave. is currently unclear, and with its change to private property, assignment of a zoning classification is appropriate. The new zoning classifcation (Cl) will match existng zoning of the Castle Nonda site. Rich~uti "1'. "lic;kinge: Mu~vciral ^e1?t%z 6101 Capuiina Avenue e lViortoi. move, Iltintiis 50J~s ?9&5 ~^'~.. a Tel: (:~4Ti 9b5-410(i r~n:t: (fr4~1 >;5-4iw2 u~a~,'~, The Commission questioned Mr. Said concerning the street, alleys and utilities. Mr. Said noted that most of area of the vacated alleys and the entire vacated street will remain as utility easements because utilities are present in these locations, He also noted that the Park District has been aware of this proposal; in fact, they removed their entrance to New England Ave. several months ago in anticipation of this change, and this has provided more parking for the Park District. Tne Park District retains access through their own internal site driveways, which connect to Dempster Street at a signalized intersection (to the south), and to Churchill Ave. (to the north). Mr. Fritz Wilson, Attorney, and Mr. Thomas Sondag (Owner, Castle Honda) appeared on behalf of the applicant. Mr. Wilson provided an overview of the request, noting that Castle and the Village have been working on this concept for a long time. He also noted that Castle and Morton Grove will be making a separate agreement for transfer of the property. M . Sondag testified that the Honda Corporation seeks to have its dealers maintain large land areas far adequate new car inventory. He identified a preferred minimum land size of 2.5 to 3.0 acres that is required by Honda Corporation, of which the applicant has not been in compliance. However, they would be in compliance if this case were approved. He further testifed that he likes this location and prefers to keep his business there, 'and in the Village of Morton Grove, and that this change will assure that Honda will not require Castle to relocate elsewhere. In the future, Castle may wish to combine their buildings as the current 3-building layout is inefficient for their operations. Interested parties were then invited to speak and share their comments. No one in attendance spoke regarding this request. The Commission then reviewed the Standards for Amendments, which are listed in 12-16-4-E-4 of the Unified Development Code. The Commission asked Staff about the Standard concerning public interest of this zoning change, rather than solely benefitting the applicant. Mr. Said responded that the proposed amendment cleans up and clarifies the Village's zoning map, provides an opportunity For increased sales tax and property tax revenues, and reduces the need for public maintenance of this portion of New England Ave. The Commission was satisfied with these responses and proceeded to review the other Standards. The Commission also determined that there are no specinc standards for plats of vacation in the Unified Development Code. The Commission concurred with, and based their rezoning decision on, the following Standards for Amendments findings. Z. Existing uses and coning classifications of the abutting property and within the vicinity of the subject property. The proposed map amendment of New England Avenue results in a zoning classification that matches the adjacent Castle Honda property. Many other properties along both Dempster and Waukegan in this area are zoned Cl. ~. Suitability of the subject property' for uses permitted under existing and proposed zoning districts. While current zoning of the street is somewhat ambiguous, the new zoning classification corresponds to transfer of this property to the adjacent Castle Honda. Castle plans to use the vacated New England Ave. as part of its site with vehicle parking, which is a compatible commercial .use for the property. 3. Trend of development in the vicinity of subject property, Development in the area of the subject property consists entirely of commercial and recreational uses, including retail stores, restaurants, the Park District's ftness center, and a gasoline station, 4. Compatibility of the proposed use with purposes and abjectives of this Code. The rezoned area will be added to the site of Castle Honda, which is a permitted commercial use in the Cl District (motor vehicle sales}. 5. Compatibility with the purpose and objectives of the Village's Comprehensive Plan, and if appropriate, the Waukegan and ®empster Street faster Corridor Plans and the Lehigh/Ferris Subarea Plan. The Plan status of New England right-of-way is not specifed in the Village's Comprehensive Plan. However, its addition to the adjacent commercial properly furthers a Village goal of enhancing commercial areas for increased local commercial activity. ~. Adoption of the proposed amendment only if such adoption is in the publie enta;-eyc°. ..:::j o~v~ y~6®Sy f¢':r thv a ~piea^.ant'~ :nt.°.. °..~..'t. The proposed amendment clarifes the Village's zoning map, provides an opportunity for increased sales tax and property tax revenues, and reduces the need for public maintenance of streets with the change of this public way to private property, Commissioner Shimanski moved, and Commissioner Dorgan seconded, to recommend approval of the plat of vacation and rezoning for this request. The motion carried: Yes 6; No 0; Absent 1 The voting Chairman Farkas Rye Commissioner Blonz Rye Commissioner Dorgan Aye Commissioner Gabriel Rye Commissioner Rainos Absent Commissioner Roepenack Aye Commissioner Shimanski Aye The Plan Commission's recommendation is subject to the following conditions; The applicant shall enter into an agreement with the Village for transfer of the subject property from Village ownership to applicant ownership. 2. The applicant shall maintain all existing fire lanes to allow access to all Fire Department connections. The applicant shall also maintain access to existing fire hydrants on the subject propertyry, subject to Fire Department approval. Ordinance ] 1 - 03 Introduced; Synopsis: Pm~pose: 13ackgzronnd: GI2R~\'TING A SPECIAI. IISE P>;RMIT F'OR AI<~ AUTOiVIOBILE REPAH2 FACILITY Il'J THE YILLAGP OF MpRTON GROVE January 10, 2011 nroer ms ll,,p±~ or Groups Affected Fiscal Impact: Source of I+unds: 'vVorkload Impact: R.dmin Rewmmend Second Rcadine: Special Consider m- Regnn-ements: Respectfully submitted: This ordinance will approve a special use permit for an automobile repair facility at 5940 Oakton Street, Morton Grove, Illinois. An automobile repair facility is only allowable in the. Village's Municipal Coda by special use permit in the Ml Distract.. Lin-Mar Motors, ctu-rently located at 7860 Lehigh Ave., Morton Cnove, Illinois, made an application for a special use permit far an automobile repair facility. The applicant seeks permission to relocate their business, which includes towing services, to 5940 Oalcton. This will include outdoor vehicle parking, and all other uses being conducted indoors. The (indoor} activities to be done at this site primarily include auto body repair, painting, auto storage and related servYiees. The applicant plans to install new access doors `or vehicular access into and out of tiie building, as well as fencing, new lighting and landscaping. In accordance with the provisions of the Marton Grove Unified Development Code, a public hearing was conducted on December 20, 2010. Staff indicated the applicant addressed comments and concenis from Public VJorlrs, F_ngineering, Fire Department, Building Department, Commuruty Development, and the Police Department. Those items that rcmxin incomplete are addressed in the proposed cotditions of approval. The applicant had also presented its proposal and responded satisfactorily to the Traffic Safety Commnission; Appearance Commission review was not required as this project consists of re-use of an existing building. Following the hearing, the Plan Commission and Village staff unanimously recommends the special use. permit be approved subject io certain conditions which are set forth in the ordinance. The Plan Connnission, also recommends.. along with Village staff a variation he bnanted from fi oral y:ud requirements to allow a 9' variation, after-the-fact, to allow a rear yard setback of 11 feet for the existing building. Building and Inspectional Sesvi~~es, Corntcnttnty and f~eonomic Development, and Legal The development will generate additional sales and property taxes, which cuuiof be estimated at this time. Not Applicable. The Specia! Use Permit will he implemented and supervised by staff as part of their normal work activities. Approval as presented. .January 24, 2011. The applicant has requested that the second reading be waived. Joseph F. PJade, Village Administrator Prepared by: _ Reviewed bv: _ Teresa Hoffman Liston, Cotyoration Counsel John D. Said, Conurunity and I3cononnc Develop Dir O1tDINANCE Il-Q3 GRANTING A SPECIAL USE PERMIT FOR AN AUTOMOTIVE REPAIR FACILITY IN 'THE VILLAGE OF MORTON GROVE WHEREAS, the Village ofIvlorton Grove (VILLAGF,}, located in Cook County, Illinois, is a ]some rule unit o£ governnent under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and porform any fimetion pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHF_REAS, the applicant, Lin-Mar Motors, 7860 Lehich Avenue, Morton Grove,. Illinois has made a proper application to the Plan Commission in the Village oFMorton Grove under Case No. PC10-OS requesting the approval of a special use permit to operate an automotive repair £aeility at 5940 Oakton Avenue, Morton Grove, Illinois; and VdIiEREAS, the property is located in the M1 Restricted Manufacturh~g District; and WHEREAS, Section 12-4-3 allows automotive repair as a special use. in the Ml Resticted iVIanufacturng District; and WHEREAS, pursuant to the applicable provisions of the Municipal Code upon public notice duly published in the R4orton Grove Cha~nz~ion, a newspaper of general circulation in the Village of Morton Grove, which publication tools place on December 2, 2010, and p~;rsuatit to the posting of a. sign on the property and; upon written notification sent to the property owners within 250 feet of the subject property as required by ordinance, the Morton Grove Plan Commission held a public hearing relative to the above referenced case on December 20, 2010, at which time all concerned parties were given the opportunity to be present and express their views for the consideration of the Plan Commission, and as a resul± of said hearing, the Plan Commission made certain recommendations and conditions through a report dated December 21, 2010, a copy of which is attached hareto and made a part hereof and marked as Eafn'Ui1,~ `.A'`; and WHEREAS, the Corporate Authorities have considered this matter at a public meeting and find pursuant to the relevant provisions of the Village of Morton Grove Unified Development Code the proposed special use is so designed, located, and proposed to be operated that the public health, safety, acid welfare will be protected and not cause substantial injury to the value of other properties in the neighborhood in which it is located; and WHEREAS, pursuant to the provisions of the Village of Morton Grove Uni bed Development Code, the Corporate Authorities have determined the special use; as approved'oy the Plan Commission shall be subject to certain conditions and restrictions as set forth herein. NO~V, THEREFORE BE IT ORDAI'vED BI' THF, PRESIDEN"T AND B0:1RD OF TRUSTEES OP THE VILLAGE. OF MORTON GROVE, COOTS COUNT`Y', ILLINOIS AS FOLLOtVS: SECTION L The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses uxto this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The property located at 5940 Oakton Avenue is hereby gr"u~ted a special use permit to operate an automotive repair facility subject to the following conditions and restrictions which shall be binding on all owners u7d lessees: The proposed Lin-Mar Motors facility shat' be completed in accordance with the following: • Site Plan A-Ol. dated 12-4-10: Aerial Photo & b~terior Layout A-02; and ® Proposed Elevations A-04. All plans dated S 2-04-LOl U and prepared by l~itzgcrald Associates Architects. 2. Prior to issuance of any permit, the applicant shall obtaui approval of the Village Staff, including the Village Engineer and the Buildnxg Commissioner, for a lighting plan including fixture details, cut sheets; and a photometric plan. All fixtcu es shall below glare aid fiill cut-off. 3. There shall be no outside storage of the following. Disabled (non-drivable) vehicles; • Any trailers; and ® Any parts or materials. This includes, but is not limited tio, the outside customer car holding area. 4. Ail tow trucks shall be stored inside the building between the hours of 9 p.m. and 6 a.m., seven days a week. All tow truck access shall be limited to use of the Austin Avenue street entrance from 9 p.rn. to 6 a.m., seven days a week. 5. Ali repair operations shall be performed inside the building and the east overhead garage door shall remain closed when not in use. 6. Vehicles sha11 not he taken into, or removed from, the exterior customer car holding area dining the hours of 9 p.m. to 6 a.m., seven days a week. 7. Any outdoor refuse andior recycling areas sha11 be provided in a solidly screened enclosru'e area to he approved by the Buiklnrg Cormnissioner. 8. i,in-Mar Motors shall cooperate, with the Village regarding a future acquisition of tight-of- way for improvements at the Oakton .Austin h7tersection. SECTION 3: 'The Village Board hereby approves the following vat'iations: 1. A nine (9'j feet variation, after-thea'act, is granted fi-om Section 1?-5-3E1b of the Village Code to allow a reaa- yard setback of eleven (11) feet; SECTION 4: The owners, lessees, occupants, and users of the special use propart:y, their successors and assigns hereby grant Village of Morton Grove employees and agents access to the premises at all reasonable times for the purpose of inspecting said premise to verify alt tenors and conditions of the special use permit have been met. SECTION 5: The special use pemrit is granted only so long as the ov,~~er, lesseos, occupants, and users of the special use property utilize the property for the purposes as herein desig gated. SECTION 6: The Village Clerk is hereby authorized and directed to amend all pertinent recoxds of the Village of Morton Grove to show and designate the special use penult as granted herein. SECTION 7: This Ordinance sha11 be in fu11 force and efEeot fi'om and after its passage and approval. PASSED THIS `'' DA~~ OF JA1v~LJARY 201.1 Trustee DiMari a Trustee Gomberg Trustee Greer Trustee Marcus Srustee ihitl Trustee Toth .APPROVED BY ME THIS `" DAY OF 7A'VL.ARY 2011 Daniel J. Staaclauann; Village President Village of Morton Grove Cook Co-anty, Illinois ATTESTED and FILED in my office This ~" DAY OF .TAi~TGARY 2011 Tony S. Iialogarakos, Village Clerk Village of Morton Grove Cook County, Illinois E~F~ISIT "A" Manning ~onamxssion toning ~oagd o€ E~ppeals To: Village President and Board of Trustees ~/x` ~~ Ei'~( / ~~ ~r ; From: Ronan! L. Farkas, Chairman, Planning Commission ~ ~~ ~ -~/ gnu / r' ~ -='~"`-,-'..- ~- Date; ®ecember 21, 2010 Re: Plan Commission Case PC1U-o5; Request for 5peeial Use Permit and Variations for a Proposed fieutomotive Repair Facility at ~44Q C~akton Street Commission Report Legal notice for this public hearing was published in the Mortar, Grove Champion newspaper on December 2, 2010. Public notice letters were sent to property owners within 250 feet o` the subject property on December 3, ZO10. Public notice signs were placed on the subiect properly on November 3D, 2D10. On December 20, ZOID, a public hearing was conducted by the Morton Grove Plan Commission after notice of said hearing was duly provided, as noted above, for Plan Commission case r"C iD- 05. P.=' , n-05 consis+s of a request by applicant Lin-Mar "^ctors for a spedai use permit and zoning variation for a proposed auto repair facility to occupy the existing building at 5940 Cakton Street. The zoning variation is an after-the-fact variation of 11 feet for the existing rear yard setback for the north edge of the building. The nonconforming rear yard setback was caused by the creation of the M-1 zoning district in 1991. At the beg'snning of the public hearing, Commissioner Ed Gabriel recused himself from participating in the hearing and voting on this request He stated as the reason for ius recusal that he is family relation of the applicant. Ti7us Commissioner Gabriel did not participate in nor vote on the case. John D. Said, Director of Community Development and Village Planner, introduced the case or, behalf of the Vil{age. He reviewed the details of the request namely that the building and site comprises approximately 2.45 acres and is located on the northeast corner of Oakton and Austin and is in the Ml Restricted Manufacturing Zoning District. The site is designated as Industrial in the 1999 Comprehensive Plan. Mr. Said also went over the recommended conditions of approval. Lin-Mar Motors was represented at the hearing by its attorney, Bernard Citron who provided an overview of Applicant's request prior to the appearance and testimony of its witnesses, namely: owner Mr. Ron Lundin, Trarnc Consultant Mr, Luay Aboona, Architect Mr. Steve Rynievdia and Ron Lundin, Jr., Ron Lundin's son. Testimony included the following: 1~iohard T. Flickinger i/unicipal Ceiite 6]Ol Capulina Avenue ~ Nlortor, Grove, Illino?s 6D053-'9i;5 ~ ~;; t:. 4'cI: {847j I65-4100 1~};: (~;47i 9C:'-4162 ~ ~" Lin-Mar proposes to convert the existing building (w'r~ich is currently vacant) to an auto repair and towing faeilitp, Lin-Mar plans to move from their existing location on Lehigh south of Oaicton. Mr. Citron argued that the existing zoning of this site (M1 industrial; allows many uses that do not require Village review but which would be detrimental to the adjacent residential area. Mr. Citron noted that special uses, such as auto repair, are technically permitted uses in districts subject to municipal review based on conditions that may be imposed as part of that review. He further stated that all of the Applicant's business operations will be conducted within the interior o` the building to minimize impacts on surrounding properties. He identified new overhead doors which will be added along both Oakton and Austin to accommodate incoming and outgoing traffic to the building. Anew overhead door in the east wall will provide access the customer car holding area. Mr. Ron Lundin testified that the business operations consist of body repair, painting, glass and towing. He estimated that body repair and towing each comprise close to 50% of the business. He expiained that inoperable vehicles will be stored inside, and that the outside customer car storage area will be used by operable vehicles only. He further testified that vehicles will tre admitted through the new overhead doors for estimating and service. All estimating will be done inside the building. Lin-Mar tow trucks will also use the (new and existing) overhead doors to access the interior of the building. He identified the interior truck dock on Austin as the location where trailers will be dropped off for repair. He further explained that body repair is a much quieter business than it used to be m that virtuafiy all damaged body pars are replaced because the metal is so thin, rather than pounded and repaired as was commonly done in the past. Mr, Steve Ryniewicz then testifed about the interior operations of the business, including the vehicle circulation, repair areas, and storage. Mr. Lundin expiained that the proposed layout of the building's interior places the paint booths farthest aUray from the residential area and that painting iS riui%%~~ dG+ie t%ditii 4i~ater°baSed SGiuti GriS (except fGr Clear-CGating) SO fumes are :Tilnimai. In response to one commissioner's question, Mr. Lundin stated that the spray booths do comply with IePA requirements and that new air gets cycled through as well to minimize fumes. He further noted that exterior doors on the east side (facing the residential area) will only be open when cars enter or exit the outdoor car holding area. Mr. Lundin then testified about the outside conditions of the Lin-Mar business. He expiained that a 7' taH double-stockade fence will be installed adjacent to the customer car holding area to screen it from the adiacent residential properties. He then testifed that Lin-Mar will work with the Village to provide a lighting plan that minimizes glare onto adjacent properties. Mr. Luay Aboona then: testified about the trafric conditions of the area and the impact of this business on trafric. He noted that Lin-1Nar will generate less trafric than most other uses of this building would. He testifed that this business uses tow trucks, not semi-truck tractor-trailers. He afso noted that the number of employees (aoproximateiy 'S) is not significant when compared to other buildings of this size or other businesses that could locate in this building; therefore Lin-Mar will not add a large volume of additional traffic to adjacent roads. After Lin-Mar's presentation, Mrs. Estelle Cooperman, 5912 Warren Ct., who had fled an appearance with the Village as an interested Person, was giver the opportunit~~ to pose questions directly to the applcant's witnesses. In doing so she expressed concerns about traffic anc property values. She also subsequently submitted a petition with signatures of people that objected to this request. Thereupon, Concerned Persons in attendance were invited to express their views on the protect. They included the following individuals: • Stuart Garland, 5905 Keeney Ct., with concerns regarding traffic, tow trucks, and the paint booths. Edward Odishu, 5901 Warren Ct., noting his support for Mrs. Cooperman's comments, and with concerns about air and noise pollution. Mr. Job Varghese, 5920 Warren Ct., with concerns about traffic, pollution, noise, anc property values. He noted he supported Mrs. Cooperman's comments, and says this use belongs in a different place, not in the neighborhood, even though he tikes Lin- Mar. Mr, Hamill Sangiora, 5921 Keeney Ct, with concerns about noise, and a comment that this is not the riq_ht place for this operation. • Mr, Matthew Varghese, 5913 Warren Ct., who noted that this is not a good place for the use, along with concerns about property values decreasing, and problems with turning at the Oakton-Austin intersection. When asked by the Chairman whether he had any suggestions to improve the proposal, Mr. Varghese said he had no suggestions, only that this business should locate elsewhere. Mr. Brendan Green of Colliers, 1613 N. Hudson, Chicago, a Realtor who represents the seller of this building. He Hated that this use is appropriate in this area, as it reflects the industrial zoning and character of the area. The Commission then posed questions to the Lin-Mar representatives and Viiiage Staff concerning ilfJtSlde uJes, Inside Vpelatr~ns aril tf afri C. ill respllr lse tG tlleSe I~IICSti 111 is and tV the l.0mlllerl t3 of the interested parties, Mr. Citron further argued the following points, to clarify and repeat earlier testimony: ® This site is zoned industrial. It is not in a residential neighborhood, it is an industrial building in an industrial area with other industrial uses around it, • It borders a residential area, so steps are being taken to minimlze noise and visibility of this site from the adjacent residential area, including ceased doors, solid fencing, and low light (illumination) levels. The building`s brick construction will help minimize noise impacts on surrounding properties. • The traffic impact of this business will be minimal. Traffc from this business already exis*.s in a nearby location. The number of employees and tow trucks do not contribute significant traffic to existing volumes. • The spray booths are being located at a place in the building far removed from the residential area, and they are subject to IEPA regulations. • The ambient noise in this area (i.e. Gakton Street traffic) will be far greater than any noise generated by the business. ® There is not a moral issue of the business locating here, and it meets the applicable special use standards, even though people do not like the proposal. Mr. Citron then argued regarding the Standards for Special Use, and addressed these Standards specifically, He said that the proposed use is consistent with the pattern o` development in the area. He also said that the traffic is focused on Oakton and Austin, so it will not 'rave a major impact on the residential area. Commissioners and Mr. Citron then discussed property values. Commissioner Roepenack noted that in his professional experience, he sees the people already pay lower prices when they purchase homes near industral areas or other commercial sites. Therefore, the reduced home and properly values are already built into home prices for these areas. Commissioner Blonz made further inquiry regarding property values, to which Mr. Citron responded that there are more external impacts on property values in this area. These factors include, existing traffic, traffic noise on Oaktan, and pollution from Oakton Street traffic. Findih s of Fact The Pian Commission then reviewed the Standards for a Special Use, as specified in Section, 12- lo-4C of the Unified ueveiopment Code. The Commission concurred with, and based their decision on, these findings. 1, preservation of Health, Safety, Marais and Welfare -The establishment, maintenance and operation of the 'special Use will not be detrimental to or endanger the public health, safety, morals or genera! welfare. The proposed auto repair facility special use and associated variation will not be detrimental to of endanger the pubilc health, safety, morals or welfare. While the proposed project may not be the most desirable use for the subject site from the point of view of the neighboring residents, there are marry worse uses that are permitted, and the applicant has made good C'"v~'S is il'iafi"tta7n p'u~liC heaii~n ail Sal^cty. 2. Adjacent properties -The Special Use should not be injurious to the use and enjoyment of other property in the immediate vicinity for the uses permitted in the coning district. The proposed project is installing a new r`ence adjacent to the residential area, and focusing its traffic away from the residential area. The applicant has demonstrated that the issues with adjacent properties are being addressed appropriately, so it should not be injurious to the use and enjoyment of the properties in the immediate vicinity. Moreover, the building being vacant is injurious to the immediate vicinity. S. CYrderfy levelopment -The establishment of the Spacial Use will not impede normal and orderly development or impede the utifiaation of surrounding properEy for uses permitted in the coning district. The existing property is located within the M1 "Restricted Manufacturing" zoning district, and the project is using an existing building to its fullest exten*.. This site and all surrounding sates are already fully devecped and used, and this use does not change that status. ~. Adequate Facilities -Adequate utilities, access roads, drainage and other necessary facilities are in existenee or are being provided. The conversion of this building to an auto repair facility does not change requirements for utilities or drainage. The applicart is adding new access doors to improve trafFic circulation on the subied site. Traffic Control -Adequate measures have been ar will be taken to provide ingress and egress designed to minimize traffic congestion on the public streets. The proposed use of the subject site should not draw substantial amounts of traffic on Vocal residential streets. No significant changes to existing traffic are expected due to this minor site change. The applicant is providing additional access points and overhead doors to improve traffic flow onto their site, and existing ingress and egress points will be maintained. 6. Adequate Buffering -Adequate fencing and(or screening shalt be provided to ensure the right of enjoyment of surrounding properties to provide for the public safety or to screen parking areas and other visually incompatible uses. The applicant has demonstrated their plans to install a seven foot tall double stockade fence around the customer car holding area adjacent to the existing residential property to the east. They have demonstrated their willingness to do this improvement, keep their doors closed, and improve the lighting to appropriately address the nearby residential properties. 7. Conformance to ®ther Regulations -The specia6 Use shalE, in all other respects, < c. 6' C c"t -r ~ w ~N$ oral CVFi®f5rni iG appoix:aibPc ~irvvEaiasnS u~ ti3"sa ved°enw~rai:~: '.Sr w'i en n5 ~ t ... r.7. Variation from provisions of this ®rdinance, as provided for in Section 12-1a- 3AI, may be considered by the Pian Commission and the Village Board of Trustees as a part of the special use permit. The proposed Special Use will be required to meet a!I Village Codes and Ordinances except for the existing building's placement (setback) that was requested by the applicant, and approved by the Commission. The Plan Commission concluded that the variation, which is an after-the-fact variation, Is warranted based on the request and applicant testimony. The project otherwise conforms to applicable requirements, Commission Recommendation Commissioner 5himanski moved, and Commissioner Dorgan seconded, to recommend approval of the Special Use with variation, after-the-fact, for this project. The motion carried: Yes 5; No 0; kecused 1; Absent 1 The voting Chairman Farkas Aye Commissioner Blonz Aye Commissioner Dorgan. Aye Commissioner Gabriel Recused Commissioner Ramos Absent Commissioner Roepenack Aye Commissioner Shimanski Aye The Pian Commission's recommendation is subject to the following conditions: 1. The proposed Lin-Mar Motors facility shall be completed in accordance with the following • Site Plan A-01, dated 12-4-10; • Aerial Photo & interior Layout A-02; and • Proposed Elevations A-04. All plans dated 12-04-20].D and prepared by Fitzgerald Associates Architects. 2. The following variation be granted: • To allow a rear yard, after-the-fact, variation of 11 feet; and 3. Prior to issuance of any permit, the applicant shall obtair approval of the Village Staff, including the Village Engineer and the Building Commissioner, for a lighting plan including fixture details, cut sheets, and a photometric p{ar.. All fixtures shall be low glare and full cut-off. 4. There shall be no outside storage of the follovaing: • Disables (non-drivable) vehicles; • Any trailers; and • Any parts or materials. This includes, but is not limited to, the outside customer car holding area. 5. Between the hours of 9 p.m. and 6 a.m., seven days a week, all tow trucks shall be stored inside the building. All tow truck access from 9 p:m, to o a.m., seven days a week, shat! be limited to use of the Austin Street entrance 6. All repair operations steal! be perormed inside the building, and the east overhead garage door shall remain closed when not in use. 7. Vehicles shall not be taken into, or removed from, the exterior customer car holding area during the hours of 9 p.m. to 6 a.rn., seven days a week. 8. Any outdoor refuse and/or recycling areas shall be provided in a solidly screened enclosure area to be approved by the Building Commissioner. 6 Lin-Mar Motors shall cooperate with the Village regarding a future acquisition of right-of- way for improvements at the Oai:ton-Austin into*section. THOMPSONCOBURNLLZ' January 5, 2011 ~I~ ~~ a ~~n s i JAN ` ~ 2011 I~ I VILLAGE OF h"~r~TO1\ GR~t~E VIA ELECTROMC & FIRST CLASS 1VIAAL Mr. Joseph Wade Village b~Ianager Village of Morton Grovc 6101 Capulina Avenue Morton Grove, Illinois 60053 Re: PC 10-OS Request for Special Use for Lin-Mar Motiors 5940 W. Oakton Dear Mr. Wade: 55 East iUfonrae Street 37th Floor Chicago, Illinois 60603 312; 346-7506 PAX 312-SgD-2201 www. thomnsoncobnrn.com }3ernard I, Citron s iz-ssr,_zzo9 FAX 312-7R2-1372 bcitron@thmnpsoncoburn.com On December 20Y'' we successfully presented the above-captioned matter to the Village's Plan Commission. After a very extensive hearing. including comments and questions from a member of hP Pja„ i ,; n-.. wia:; y er} to ; cC~" aAp»,~i%at rFi ; _Mar nearby neighbors, t,, > =orzttnission anar.. s - of .., ~,linend , ::_~.- Motors relocation. We are scheduled to appear before the `~~itlage Board on January 1 Oa'. Our seller is growing concerned over the approval process. We have requested an extension of the contract in order to allow for Lin-141ar Motors to continue to pursue the necessary approvals. To that end, we are requesting that the Board of'Lrustees waive first reading of The Ordinance, so if at all possible this matter can be approved on the 10`x'' We will be present on the l Or' to answer any questions. Thank you and your staff for their assistance to allow for a long standing business to remain in the community. I. Citron BIC/mse cc: Ms. Terrv Liston Mr. John Said Mr. Ron Lundcn Mr. Gary Plotnicl< szc9za9.i Chicago St. Louns Southern Illinois 4F'ashhrgton, Il.C.