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HomeMy WebLinkAbout2009-07-27 MinutesI&II. CALL TO ORDER/PLEDGE OF ALLEGIANCE Village President Daniel J. Staackmann called the meeting to order at 7:00 p.m. After leading the assemblage in the Pledge of Allegiance, he directed the Village Clerk to call the roll. III. ROLL CALL Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill and Maria Toth. IV. APPROVAL OF MINUTES Regarding the minutes of the July 13, 2009, special meeting, Trustee Thill moved, seconded by Trustee DiMaria, to approve the minutes as presented. There was no discussion. Motion passed unanimously via voice vote. Regarding the minutes of the July 13, 2009, regular meeting, Trustee Thill moved, seconded by Trustee DiMaria, to accept the minutes as presented. Trustee Toth stated there were a few typographical errors on page 3 and 4 wherein Resolution 09-29 was incorrectly referenced as "Ordinance 09-29 and Resolution 09-38 and Resolution 09-39 were incorrectly referenced as "Ordinance 09-29". There being no additional changes or discussion, Mayor Staackmann called for a vote to approve the minutes of July 13, 2009 as amended. Regarding the minutes of the approved July 15, 2009, special meeting, Trustee Thill moved, seconded by Trustee Marcus, to approve the minutes as presented. There was no discussion. Motion passed unanimously via voice vote. V. PUBLIC HEARINGS NONE VI. SPECIAL REPORTS NONE VII. RESIDENTS' COMMENTS (Agenda Items Only) NONE VIII Mayor Staackmann asked the Board to concur with his appointment of Mark Erickson as the Village of Morton Grove Police Chief. He stated Mark is a 25 year veteran of the Police Department who most recently served as the Deputy Chief and then Acting Chief. Mr. Erickson first started with the Police Department as a patrol officer in 1984. In 1991, he became the Crime Prevention and DARE Officer. He then became the Department's Training Coordinator in 1996 and was promoted to Sergeant in 1997. In 2000, he became the Investigations Commander until his appointment to Deputy Chief in 2005. Mayor Staackmann felt the Village was very fortunate to have Mr. Erickson as its new Police Chief and looks forward to the department's continued success. He also stated he was overwhelmed and deeply touched by the amount of officers, family, and friends present to wish Mark success. Trustee DiMaria moved to concur with the appointment, seconded by Trustee Thill. The motion passed unanimously via roll call vote. The Honorable Daniel D. Scanlon, former Mayor of the Village of Morton Grove, swore- in Mark Erickson as the Police Chief. Trustee Grear congratulated Chief Erickson. He felt it was a tribute to the Village to have so many Department Directors as lifelong members of the community. Trustee Thill congratulated the Police Department as a whole. Trustee Marcus felt Chief Erickson was a perfect fit for the Police Department. He also extended special congratulations to all of Mark's family for their support. Newly appointed Police Chief Erickson spoke. He introduced dignitaries, family, friends, and various ranking police officers from other departments, as well as the FBI who were present. He spoke of his ideals for the department as they move forward. Chief Erickson is hopeful to redefine and develop the department into a proud and suc- cessful organization. He believed with the help of the elected officials and the support of the dedicated officers and civilians within the department his lofty goals could be achieved. Chief Erickson stated the department will now have a clear mission state- ment, acomprehensive policy to follow, as well as a strong rank structure that will in- clude accountability, superior services, a proper chain-of-command, enhanced leader- ship responsibilities, and a greater skilled and flexible staff. He introduced the labor management negotiating team from the department and thanked them for their work and dedication toward completing a fair and equitable union contract. He thanked support services, especially Gil Santiago, for their continued cohesive support. Chief Erickson stated he wanted to maintain the safest possible environment for the Police Officers who work in such a risky environment. He then thanked the department as a whole for their service and dedication to the department and the Village. He thanked the Mayor and Village Board for their confidence in him and the department as a whole. He believed this was a "beginning" which will lead toward achievement and success. He knows there will be ups and downs but with help and support he knows the department will grow into an accountable, productive and service orientated de- partment - "one which links our history and defines our own sense of duty and pre- pares us for a distinguished future". Chief Erickson invited everyone to the rededication ceremony of Barry Shalin. This officer was a seasoned veteran who was killed in the line of duty on October 9 twenty years ago. This rededication will allow everyone to reflect on the history of the Village and the department. Chief Erickson invited everyone to attend a reception to be held immediately following at the American Legion Memorial Civic Center. Various pictures were then taken. Ix. X. CLERK'S REPORT Clerk Kalogerakos had no formal report. He congratulated Mark on his appointment and stated he was pleased to have a Chief who grew up and had deep roots in the Village. STAFF REPORTS Village Administrator Mr. Wade reminded everyone of the upcoming special meeting to be held at 7:00 pm on July 28, 2009, at Village Hall, concerning the state of the Village's financial condi- tion and the presentation of this year's auditor's report. Mr. Wade presented a report regarding the Solid Waste and Recycling Contract. He stated this contract would be up for renewal and outlined the options for possible con- tract extensions as well as whether this was a good time to do a formal competitive bidding process. He recommended testing the market at this time for a five year con- tract. He anticipates the Village will see an 18°~ - 30°~ increase since the contract was last negotiated. The Village will need to pique the interest of area haulers and get them to "sharpen their pencils" when bidding for the contract. A commercial solid waste franchising agreement was also suggested for all businesses located within the corporate limits of the Village. This would protect businesses from arbitrary price in- creases, lessen wear and tear on Village streets, as well as be a savings to busi- nesses. Mr. Wade stated Skokie found 88°~ of the businesses had some sort of sav- ings from going to a cooperative franchise. Mr. Wade recommended the Village ex- plore and evaluate the possibility of having a Commercial Solid Waste Franchise Agreement. He then returned to the Solid Waste and Recycling Contract. He stated work would begin soon and public comment meetings would be held in the next couple of months. It is hoped a new contract could be in place by January 2010 with a start date of May 1, 2010. Trustee DiMaria felt the Village had an exceptional contract and was pleased there was no fuel surcharge bill for the times when gasoline was so high. There was price stabil- ityand protection for the residents in this contract. Trustee Marcus felt the franchise for businesses was innovative and the Village should reach out to the businesses so they can be properly informed. Corporation Counsel Corporation Counsel had no formal report. XI REPORTS BY TRUSTEES Trustee DiMaria 1) Trustee DiMaria presented Resolution 09-33, Ratifying and Authorizing an Execution of a Change Order to the Professional Services Agreement with McDonough Associates for Engineering and Design Services for the Lehigh/Ferris Tax Increment Financing (TIF) Redevelopment Project Area. This resolution will change the original con- tractwhich was approved with Resolution 08-10 to add landscape architecture and engineer- ing tasks that require a change order. The components contained in this rehabilitation project include streetscaping, roadway and utility improvements, the realignment of the Lincoln Ave- nue/Metra grade crossing and the construction of a walkway within the Metra right-of-way. This contract is for a not to exceed amount of $36,450.57 and will be taken from the Municipal Bond issued in 2007. The change order covers increases in the scope of work for the reloca- tion of the Metra rail yard, traffic study, and additional meetings and landscaping improve- ments to the fire station and library. This resolution was originally introduced on June 22, 2009, and tabled to give new Board members an opportunity to be educated on the various ongoing TIF projects. There was no discussion. Trustee DiMaria moved to approve Resolution 09-33. Trustee Toth seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear Tr. Marcus ~ Tr. Thill ~ Tr. Totha~ 2) Trustee DiMaria presented Resolution 09-40, Ratifying and Authorizing a Modification to the Contractual Agreement with S.B. Friedman and Company for Devel- opment Consulting Services for the Lehigh/Ferris Tax Increment Financing (TIF) Rede- velopment Project Area. To better understand the nature of senior housing needs in Morton Grove, a professional study of demographic trends and available housing options needs to be done. Ongoing work is needed to ensure the redevelopment of this subarea continues to meet the goals and objectives of the Village. This particular study will now be more needs based, than previous studies. Trustee DiMaria moved to approve Resolution 09-40. Trustee Thill seconded the motion. Trustee Marcus concurred with the need for a senior housing study. He felt it was good to have a better understanding of the demographics. There being no additional comments or discussion, Mayor Staackmann called for a vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear Tr. Marcus ~ Tr. Thill ~ Tr. Totha~ Trustee DiMaria stated MNASR is having a fundraiser at the Skokie Sports facility on August 19, 2009. He stated this was a great cause and a chance to help handicapped children. All are invited to participate. Trustee DiMaria congratulated Chief Erickson and stated Mark has his heart in our town. Trustee Gombero Trustee Gomberg had no formal report. c. Trustee Grear Trustee Grear had no formal report. Trustee Marcus 1) Trustee Marcus presented Resolution 09-41, Authorizing the Purchase of Seven Panasonic CF-30 Toughbook Laptops Through the Illinois State Bid Program. The price for these laptops was obtained through a competitive process administered by the Illinois State Bid Program. Funding for this purchase is contained in the 2009 Budget for an amount not to exceed $35,000. The total cost for the laptops, DC adapters and one combo CD drive comes to $26,420 which is $8,580 below the budgeted amount. Trustee Marcus felt the laptops were a tremendous addition to the work performed by the Police Department There was no discussion. Trustee Marcus moved, seconded by Trustee DiMaria, to approve Resolution 09-41. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear Tr. Marcus ~ Tr. Thill ~ Tr. Totha~ Trustee Marcus stated he had an opportunity to go out in a squad car and found it interesting how the computer technology links the officers and provides them with pertinent information. Trustee Marcus acknowledged the Village has an outstanding Senior Services Department and invited seniors to take the time to inquire about joining in. He stated a members only ice cream social was scheduled this weekend and encouraged all members to attend. Trustee Thill 1) Trustee Thill presented Resolution 09-42, Authorizing a Bid Award and Execution of a contract with Arrow Road Construction Company for the 2009 Street Im- provement Program. Trustee Thill stated various streets have been selected for resurfacing work this year. Those included are: Oriole, Palma, Wilson Terrace, Lyons, and Belleforte. Arrow Construction Company was determined to be the lowest qualified bidder to do this work with a bid amount of $416,273.09. He noted the bid process conformed to the Village's pur- chasing requirements except the "notice of the contract" which was published 16 "calendar" days prior to the bid opening date rather than 14 "business" days as required by Village Code. This technical deficit can be overturned with atwo-thirds majority vote. Trustee Thill noted if this contract is delayed and the start of work is delayed it could result in a higher unit price for the same work. There was no discussion. Trustee Thill moved, seconded by Trustee DiMaria, to approve Resolution 09-42. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear Tr. Marcus ~ Tr. Thill ~ Tr. Totha~ 2) Trustee Thill presented Resolution 09-43, Authorizing Bid Award and Exe- cution of a Contract with North Suburban Asphalt Maintenance, Inc. for the 2009 Crack- sealing Program. This annual program is a preventative maintenance program that can de- lay the onset of pavement deterioration if done at the appropriate time of a pavement's lifecy- cle. This year's chosen streets to receive this treatment are Central, Harlem, and Shermer. North Suburban Asphalt Maintenance has been determined to be the lowest qualified bidder with a bid amount of $22,225. He noted this is a unit price contract so the final contract amount will be based on the actual quantity of work performed. He noted the bid process con- formed to the Village's purchasing requirements except the notice of the contract was pub- lished 14 "calendar" days prior to the bid opening date rather than 14 "business" days as re- quired by Village Code. This technical deficit can be overturned with atwo-thirds majority vote. There was no discussion. Trustee Thill moved, seconded by Trustee DiMaria, to approve Resolution 09-43. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear Tr. Marcus ~ Tr. Thill ~ Tr. Totha~ 3) Trustee Thill presented Resolution 09-44, Authorizing the Execution of a Contract with Visu-Sewer of Illinois, LLC for the 2009 Sewer Lining Program. Trustee Thill noted this annual program will include the repair of a combined sewer on Austin Avenue from South Park to Capulina and Lyons Street from Major to Mango this year. Performing this work maintains the structural integrity, decreases infiltration, and generally extends the life of a sewer. This cured-in-place process also minimally disturbs the surrounding areas. The esti- mated base bid is $44,475 for this work. The alternate bid to complete a 15 inch combined sewer on Austin from Lincoln to Grove is an additional $16,570 for a total contract amount of $61,045. There was no discussion. Trustee Thill moved, seconded by Trustee Marcus, to approve Resolution 09-44. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear Tr. Marcus ~ Tr. Thill ~ Tr. Totha~ 4) Trustee Thill presented Ordinance 09-12, Amending the Municipal Code to Restrict Parking on Crain Street Between Marmora and Menard within the Village. Trus- tee Thill stated this Ordinance was amended per the motion presented by Trustee Gomberg at the July 13, 2009, Village Board meeting. Changes have now been made to the document to institute a new Zone 13 which will restrict parking in this area from 8:00 am to 3:00 pm on school days only. No one will be able to park in this area on these days and times unless they have a Zone 13 parking sticker. Costs associated with this change will be approximately $210 which will cover the new signage. Trustee Thill also noted this is technically the third read for this Ordinance (Ordinance 09-12), and he moved to approve this ordinance as amended, seconded by Trustee DiMaria. Pam Lundsberg, 5810 Crain supported the motion as it was presented. She stated she was distressed Mr. Tomich made several errors in his correspondences to the neighbors which created confusion and frustration. Joan Hulka, 5827 Crain wanted to know if they would still receive two guest passes? Mayor Staackmann stated the residents would receive two guest passes. He also apologized for any misunderstanding the area residents had and hoped the new zone parking would help their parking situation. Mayor Staackmann then called for a vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear Tr. Marcus ~ Tr. Thill ~ Tr. Totha~ Trustee Toth 1) Trustee Toth presented for a second reading Ordinance 09-13, Amending ti- tle 8, Chapter 3 Entitled Plants and Weeds" of the Municipal Code. As noted at the last Village Board meeting, these changes will update the procedures for the abatement of unlaw- fulweeds and grasses, as well as the procedures for providing for the cutting of such weeds and grasses, the placement of liens against those properties, and the price the Village may charge for cutting the grasses and weeds (now $125). Trustee Toth moved, seconded by Trustee Thill, to approve Ordinance 09-13. Trustee Thill felt $125 should be a starting point for cleaning up properties and there should be a step increase of $75 depending on the quantity of disposal and size of various properties. Corporation Counsel stated the fine is a minimum fine and can go up at the discretion of the Public Works Director. Nuisance abatement appears in other sections of the Municipal Code and there are provisions to include salaries, dumping fees, etc. for those properties that are found to be out of control. There being no further discussion, Mayor Staackmann called for a vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear Tr. Marcus ~ Tr. Thill ~ Tr. Totha~ 2) Trustee Toth presented for a first read Ordinance 09-14, Granting an Addi- tional Amendment to the Special Use Permit for the Property Located at 8710 Ferris and 8701 Lincoln for a Planned Unit Development in the Village. Trustee Toth stated this Or- dinance will allow the unit mix for this town home development to be reduced to 64 units. Or- dinance 09-10 granted a special use to change the mix to 65 units as originally approved in the Planned Unit Development; however Toll Brothers wishes to change the mix back to 64 units. The unit mix is in a different location as shown on the site plans given to the Board in their Agenda packets. Trustee Toth noted this was the first reading of this Ordinance and the second reading would be at the August 10, 2009, Village Board meeting. Trustee Toth extended her congratulations to Chief Erickson. She stated she had already worked with Mark on the Community Relations Commission and found him to be most profes- sional. XII. OTHER BUSINESS NONE XI I I . WARRANTS Trustee Gomberg presented the Warrant Register for July 27, 2009, in the amount of $530,745.00. He moved to accept the Warrants, seconded by Trustee Marcus. Trustee Thill questioned several line items on the Warrant Register. He stated he is doing this to clarify expenditures made by the Village. He believed this will help residents to receive a clearer picture of where their tax dollars are being spent. Following a brief explanation of these expenditures, Mayor Staackmann called for a vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear Tr. Marcus ~ Tr. Thill ~ Tr. Totha~ XIV. RESIDENTS' COMMENTS Rudy Furundzic, 7628 Lake presented the Board with a typed outline of his complaints, views and assessments. He felt this document presented his point of view in a concise man- ner. He stated his questions have not been satisfied by the Board and he will continue to at- tend meetings until all his questions are answered. XV& ADJOURNMENT/EXECUTIVE SESSION XVI . Trustee DiMaria moved to adjourn the Board Meeting, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ~ Tr. Gomberg ~ Tr. Grear Tr. Marcus ~ Tr. Thill ~ Tr. Totha~ The Board Meeting adjourned at 8:19 pm. PASSED this 10`h day of August 2009. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by me this 10`h day of August 2009. Daniel J. Staackmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 11`h day of August 2009. Tony S. Kalogerakos, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by: Susan Lattarrzi