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HomeMy WebLinkAbout09-24-24 pt2MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE RICHARD T. FLICKINGER MUNICIPAL CENTER COUNCIL CHAMBERS SEPTEMBER 24, 2024 CALL TO ORDER 1. Following the Executive Session, Village President Dan DiMaria recommenced the Regular Meeting of the Village Board at 7:00 p.m. in the Council Chambers of Village Hall and led the assemblage in the Pledge of Allegiance. II. In the absence of Village Clerk Eileen Harford, Deputy Clerk Saba Koya called the roll. Present were Trustees Saba Khan, Rita Minx, Ashur Shiba, John Thiil, Connie Travis, and Janine Witko. III. APPROVAL OF MINUTES a. Mayor DiMaria asked for a motion to approve the Minutes of the Regular Meeting of the September 10, 2024 Village Board Meeting as presented. Trustee Minx so moved, seconded by Trustee Shiba. Motion passed via voice vote with 6 ayes, 0 nays. IV. SPECIAL REPORTS NONE V PUBLIC HEARINGS NONE VI. PLAN COMMISSION REPORTS NONE VII. RESIDENTS' COMMENTS (AGENDA ITEMS ONLY) NONE Minutes of September 24, 2024 Board Meeting VIII. PRESIDENT'S REPORT 1. Mayor DiMaria turned the meeting over to the Community Relations Commission Chair, Theresa Polyak, to announce the winners of the Summer Phot Contest. a. Ms. Polyak explained the purpose of the Community Relations Commission (CRC): to foster, encourage, and improve a sense of community through positive interactions among all Morton Grove residents regardless of age, gender, religion, national origin, or economic status. She said it was her pleasure to announce the five winners of the Summer Photo Contest. • Natalia Prizant (two photos) • Christopher Lorenzana • Chris Toy • Barry Albach b. Ms. Polyak congratulated all the winners, noting that Natalia was also deemed the Overall Winner of the photo contest. She thanked all who submitted phots for their participation. She encouraged everyone interested in the CRC to attend a meeting to learn more. The Commission meets the third Monday every other month at 6:30 p.m. at Village Hall in the Scanlon Conference Room on the second floor. The next meeting is scheduled for November 18, 2024. 2. Mayor DiMaria announced that, in the coming weeks, construction will begin for the new Metra station just south of Lehigh and Lincoln Avenues. It is anticipated that the construction process will reduce the number of available spots in the commuter parking lot, but residents should monitor the Village's website and social media, as the Village is working on securing additional parking for residents starting in mid to late October. Mayor DiMaria said he's very excited and proud to know that this is happening. IX. CLERK'S REPORT In Clerk Harford's absence, Deputy Clerk Koya had no formal report this evening. X. STAFF REPORTS A. Village Administrator: Mr. Meyer said that September ft was the deadline to display 2024-2025 Village vehicle stickers. A late fee will now be imposed if you haven't yet purchased your sticker. If you want to make changes to your existing vehicle(s), you can make those changes online or with your renewal form and return the changes with your form of payment. 2 B. STAFF REPORTS (continued) Coruoration Counsel: Corporation Counsel Liston had no formal report this evening. XI. TRUSTEES' REPORTS A. Trustee Khan: Trustee Khan had no formal report this evening, but congratulated Village staff and the members of the Environment & Natural Resources Commission on the success of the recent Sustainability Expo. She said it's a personal favorite of hers and everyone did a great job. B. Trustee Minx: Trustee Minx had no formal report this evening. C. Trustee Shiba: Trustee Shiba said the 2024 Sustainability Expo was an incredible success for the community. He thanked the tireless volunteers and commissions of the Environment and Natural Resources Commission for all of their efforts. He also commended Public Works personnel, Community Development staff, the Morton Grove Police Department, and members of the Administrative staff for their assistance with this community event. D. Trustee Thill: 1. Trustee Thill presented Resolution 24-55, Authorizing a Contract With Electrical Safety Specialists (ESS) for Public Works and the North Pumping Station Arc Flash Study Project. a. This Resolution will authorize the Village Administrator to execute a contract with Electrical Safety Specialists (ESS) of Louisburg, Kansas, for the Public Works and North Pumping Station Arc Flash Study Project. b. The Public Works Department maintains the interior electrical equipment within Village -owned facilities. In accordance with the Occupational Safety and Health Administration (OSHA) and the National Fire Protection Association (NFPA) regulations, Public Works staff identified the requirement to locate and safely manage known electrical hazards at its Public Works and North Pumping Station facilities. 3 r r ' .•,� - N ... Oute,s• fi'Septembiorl_l; 024 Board Meeting XI. TRUSTEES' REPORTS (continued) D. Trustee Thill: (continued) c. To satisfy these requirements, Public Works staff developed a bid proposal outlining the requirements for on-site data collection, system modeling, engineering analysis, training, and the development of engineering drawings, and an Arc Flash report. Electrical Safety Specialists (ESS) provided the lowest responsible bid with a base bid of $35,500. In addition to the Public Works and North Pumping Station Arc Flash Study, Qualified Electrical Worker (QEW) training and the Village Electrical Safety Program Plan will be provided for an additional $9,600. This Resolution will authorize a contract with Electrical Safety Specialists to provide the Public Works and North Pumping Station Arc Flash Study, Qualified Electrical Worker training, and Electrical Safety Program Plan for $45,100. This contract must conform to the requirements of the Prevailing Wage Act. The fiscal impact of this Resolution is $45,100. Trustee ThiII moved, seconded by Trustee Travis, to approve Resolution 24-55. Motion passed: 6 ayes, 0 nays. Tr. Khan aye Tr. Minx pig Tr. Shiba aye Tr. Thill Tr. Travis me Tr. Witko aye 2. Next, Trustee ThiII presented Resolution 24-56, Authorizing an Intergovernmental Agreement with the Village of Niles for Sidewalk Construction near the South Pumping Station. a. The Village of Niles desires to improve pedestrian access in the vicinity of Oakton Street and Caldwell Avenue. The location is partially within the Village of Morton Grove and is next to one of the Village's water distribution facilities. The Village of Niles submitted a draft Intergovernmental Agreement describing the rights and responsibilities of each community for the proposed facility. Niles would be responsible for all construction, maintenance, and liability. Morton Grove would be granted access to the sidewalk and held harmless for all liability. Trustee Thill moved to approve Resolution 24-56, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Khan aye Tr. Minx aye Tr. Shiba aye Tr. Thill ave Tr. Travis aye Tr. Witko 4 XI. TRUSTEES' REPORTS (continued) E. Trustee Travis: 1. Trustee Travis said the summer planter season has wrapped up, but the Village has begun gearing up for the Winter Adopt -a -Planter Program. She reminded people to had adopted planters at the Metra Station to please collect those as soon as possible, as construction will begin as early as October 14. She encouraged people to visit the Village's website to learn more. 2. Trustee Travis noted that, starting October 1, there will be pink Police Department patches available at the front desk of the Police Department for $15 each. The program is being administered in conjunction with the Fraternal Order of Police Lodge 135 to raise awareness about breast cancer during the month of October and to donate proceeds to charity. Residents interested in purchasing a patch may do so at the front desk of the Police Department, starting at the beginning of October. F. Trustee Witko: 1. Trustee Witko presented for a first reading Ordinance 24-16, Approving a Minor Amendment to Ordinance 23-18 Granting a Special Use Permit for a Drive -Through Facility Associated with a Financial Institution with Select Waivers at 6210 Dempster Street in Morton Grove, Illinois. a. In August 2023, the Village Board approved a Special Use Permit for a financial institution with a drive-through facility at 6210 Dempster Street. Per the Village Code, a special use permit is valid for a period of no longer than one year from the date of approval, unless a building permit is issued and construction is begun and actively pursued to completion. b. The Village received a letter on August 21, 2024, from Randall L. Morrissey on behalf of Fifth Third Bank (the applicant) requesting a one-year extension of the approved special use permit, to August 22, 2025 to allow additional time to obtain all necessary permits and begin construction. The applicant has been working diligently with Village Staff to confirm a timeline for closing on the property before the end of 2024. c. The Unified Development Code allows minor amendments to existing special use permits upon review of the request by the Building Commissioner or his/her designee, the Plan Commission Chairperson, the Village Administrator, and Corporation Counsel. Since the proposed amendment would not change any aspect of the approved use or site plan, the proposed request for an extension is eligible for approval as a minor amendment to Ordinance 23-18. Trustee Witko moved to waive the second reading of this Ordinance, seconded by Trustee Travis. Motion passed: 6 ayes, 0 nays. Tr. Khan ave Tr. Minx aye Tr. Shiba aye Tr. Thill aye Tr. Travis gig Tr. Witko ave 5 _ ` 3Mintitessof3e,tem!ber.24;2024 Board Meeting XI. F. Trustee Witko: (continued) Trustee Witko then moved to adopt Ordinance 24-16, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. TRUSTEES' REPORTS (continued) Tr. Khan gyg Tr. Minx ave Tr. Shiba aye Tr. Thill ave Tr. Travis aye Tr. Witko Ayg XII. OTHER BUSINESS NONE XIII. WARRANTS Trustee Khan presented the Warrant Register for September 24, 2024 in the amount of $1,056,313.78. She moved to approve the Warrants as presented, seconded by Trustee Travis. Motion passed: 6 ayes, 0 nays. Tr. Khan ave Tr. Minx Tr. Shiba ave Tr. Thill ave Tr. Travis ave Tr. Witko aye XIV. RESIDENTS' COMMENTS 1. Michael Leichenko, 6024 Capulina, appeared before the Board to ask how the process works for him to be able to ask questions about something the Board has already took action on. Mayor DiMaria said there is time in the early part of each Board meeting called "Residents' Comments—Agenda Items Only." This is where residents can speak about anything on the Agenda they're concerned with. He asked Michael if there was anything in particular he wanted to ask about. a. Michael asked about the bidding process used by the Village. Village Administrator Meyer said that sometimes the Village will put together a Request For Proposal and advertise it on the Village's website. Other times, the Village participates in various purchasing consortiums to take advantage of volume discount pricing. Generally speaking, Mr. Meyer said, purchases over $25,000 will be done as an RFP and a letting process, where interested parties can observe the bids being opened. 6 Minutes of September 24, 2024 'Ward Meeting. XI. TRUSTEES' REPORTS (continued) E. Trustee Travis: 1. Trustee Travis said the summer planter season has wrapped up, but the Village has begun gearing up for the Winter Adopt -a -Planter Program. She reminded people to had adopted planters at the Metra Station to please collect those as soon as possible, as construction will begin as early as October 14. She encouraged people to visit the Village's website to learn more. 2. Trustee Travis noted that, starting October 1, there will be pink Police Department patches available at the front desk of the Police Department for $15 each. The program is being administered in conjunction with the Fraternal Order of Police Lodge 135 to raise awareness about breast cancer during the month of October and to donate proceeds to charity. Residents interested in purchasing a patch may do so at the front desk of the Police Department, starting at the beginning of October. F. Trustee Witko: 1. Trustee Witko presented for a first reading Ordinance 24-15*, Approving a Minor Amendment to Ordinance 23-18 Granting a Special Use Permit for a Drive -Through Facility Associated with a Financial Institution with Select Waivers at 6210 Dempster Street in Morton Grove, Illinois. a. In August 2023, the Village Board approved a Special Use Permit for a financial institution with a drive-through facility at 6210 Dempster Street. Per the Village Code, a special use permit is valid for a period of no longer than one year from the date of approval, unless a building permit is issued and construction is begun and actively pursued to completion. b. The Village received a letter on August 21, 2024, from Randall L. Morrissey on behalf of Fifth Third Bank (the applicant) requesting a one-year extension of the approved special use permit, to August 22, 2025 to allow additional time to obtain all necessary permits and begin construction. The applicant has been working diligently with Village Staff to confirm a timeline for closing on the property before the end of 2024. c. The Unified Development Code allows minor amendments to existing special use permits upon review of the request by the Building Commissioner or his/her designee, the Plan Commission Chairperson, the Village Administrator, and Corporation Counsel. Since the proposed amendment would not change any aspect of the approved use or site plan, the proposed request for an extension is eligible for approval as a minor amendment to Ordinance 23-18. Trustee Witko moved to waive the second reading of this Ordinance, seconded by Trustee Travis. Motion passed: 6 ayes, 0 nays. Tr. Khan ave Tr. Minx ave Tr. Shiba ave Tr. Thill aye Tr. Travis aye Tr. Witko ave 5 Minutes of September 24, 1024 Board Meeting XI. F. Trustee Witko: (continued) Trustee Witko then moved to adopt Ordinance 24-15, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. XII. XIII. TRUSTEES' REPORTS (continued) Tr. Khan gys Tr. Minx aye Tr. Shiba aye Tr. Thill aye Tr. Travis aye Tr. Witko aye * NOTE: The Minutes for September 24, 2024, were drafted and approved based on the Agenda, which listed Ordinance 24-15 for approval. It was determined after the September 24, 2024 Meeting that Ordinance 24-15 was already assigned to a different Ordinance. When the September 24, 2024, Minutes were reviewed and approved by the Village Board, the approval included an acknowledge- ment that the proper designation for the Special Use for 6210 Dempster should be reflected as Ordi- nance 24-16. OTHER BUSINESS NONE WARRANTS Trustee Khan presented the Warrant Register for September 24, 2024 in the amount of $1,056,313.78. She moved to approve the Warrants as presented, seconded by Trustee Travis. Motion passed: 6 ayes, 0 nays. Tr. Khan aye Tr. Minx aye Tr. Shiba aye Tr. Thill aye Tr. Travis aye Tr. Witko aye XIV. RESIDENTS' COMMENTS 1. Michael Leichenko, 6024 Capulina, appeared before the Board to ask how the process works for him to be able to ask questions about something the Board has already took action on. Mayor DiMaria said there is time in the early part of each Board meeting called "Residents' Comments—Agenda Items Only." This is where residents can speak about anything on the Agenda they're concerned with. He asked Michael if there was anything in particular he wanted to ask about. a. Michael asked about the bidding process used by the Village. Village Administrator Meyer said that sometimes the Village will put together a Request For Proposal and advertise it on the Village's website. Other times, the Village participates in various purchasing consortiums to take advantage. of volume discount pricing. Generally speaking, Mr. Meyer said, purchases over $25,000 will be done as an RFP and a letting process, where interested parties can observe the bids being opened. 6 Nlinutes of September 24, 2624 Bdtrd Meeting XV. ADJOURNMENT As there was no further business before the Board, Trustee Minx moved to adjourn the meeting, seconded by Trustee Witko. Motion passed unanimously via voice vote. The meeting adjourned at 7:17 p.m. PASSED this 8th day of October 2024. Trustee Khan Trustee Minx Trustee Shiba Trustee Thill Trustee Travis Trustee Witko APPROVED by me this 8th day of October 2024. •GG . "f [.1,4 C f Janine Witko, President Pro -Tem Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 9th day of October 2024. Eileen Harford, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by Teresa Cousar 7