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HomeMy WebLinkAbout08-13-2024 pt2MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE RICHARD T. FLICKINGER MUNICIPAL CENTER COUNCIL CHAMBERS AUGUST 13, 2024 CALL TO ORDER I. Village President Dan DiMaria reconvened the Regular Meeting of the Village Board at 7:00 p.m. in the Council Chambers of Village Hall and led the assemblage in the Pledge of Allegiance. II. Village Clerk Eileen Harford called the roll. Present were Trustees Saba Khan, Rita Minx, Ashur Shiba, John Thill, Connie Travis, and Janine Witko. III. APPROVAL OF MINUTES a. Mayor DiMaria asked for a motion to approve the Minutes of the Regular Meeting of July 23, 2024 Village Board Meeting as presented. Trustee Minx so moved, seconded by Trustee Witko. Motion passed via voice vote with 6 ayes, 0 nays. b. Mayor DiMaria then asked for a motion to approve the Minutes of the Special Meeting of the Village Board, which had taken place on August 3, 2024. Trustee Minx so moved, seconded by Trustee Witko. Motion passed via voice vote with 6 ayes, 0 nays. IV. SPECIAL REPORTS NONE V. PUBLIC HEARINGS NONE VI. PLAN COMMISSION REPORTS NONE VII. RESIDENTS' COMMENTS (AGENDA ITEMS ONLY) NONE Mirtwtes of August LI, 24 Board Meeting VIII. PRESIDENT'S REPORT 1. Mayor DiMaria announced that, this week, the Village started making improvements to the green space south of Lincoln Avenue at Ferris Avenue to create Gateway Plaza. The project includes a public plaza, bicycle parking racks, planting beds, and commemorative bricks donated by the community. The construction project will impact the sidewalk and parking on the south side of Lincoln Avenue in this area for one week, and total project should be completed by the end of October. 2. Mayor DiMaria noted that, National Night Out, held on Tuesday, August 6, from 5:30 to 8:30pm, was a very successful event in spite of the weather, which wasn't that nice. Quite a few people attended. National Night Out is a free event to enhance the relationship between residents and law enforcement while fostering a greater sense of community. 3. Mayor DiMaria encouraged everyone to stay up-to-date on the latest Village events and news by signing up for E -News and following the Village on Facebook and Instagram. IX. CLERK'S REPORT Clerk Harford had no formal report this evening. X. STAFF REPORTS A. Village Administrator: 1. Mr. Meyer presented for a first reading Ordinance 24-14, Amending Title 4, Chapter 6D Entitled "Liquor Control," and Section 14 Entitled "Regulations for Licensees Operating Video Gaming Terminals on the Licensed Premise." a. Mr. Meyer said this Ordinance will increase the maximum income received by the licensee from video gaming to fifty percent (50%) from its current thirty percent (30%). The second reading of this Ordinance will be at the August 27, 2024 Board Meeting. 2. Mr. Meyer reminded the assemblage that 2024-2025 vehicle stickers must be displayed by September 1, 2024. Owners of vehicles registered in the State of Illinois to a Morton Grove address must purchase a Morton Grove vehicle sticker. If you have received a vehicle sticker application for a car you no longer own, you must let the Village know by completing and returning the form. Call 847-965-4100 or visit Village Hall for assistance. 2 X. B. Corporation Counsel: Corporation Counsel Liston had no formal report this evening. STAFF REPORTS (continued) XI. A. Trustee Khan: TRUSTEES' REPORTS Mirktes Algust41, 24324.6aatdE :' 1. Trustee Khan presented Resolution 24-43, Appointing the Village's Delegate and Alternate Delegate to the Illinois Risk Management Agency Board of Directors. a. She explained that the Village is a member of the Illinois Risk Management Agency ("IRMA"). Each IRMA member must select one delegate and one alternate delegate to the IRMA Board of Directors. This Resolution will appoint Village Administrator Charles L. Meyer as its delegate and Finance Director Hanna Sullivan as its alternate delegate to the IRMA Board of Directors. Trustee Khan moved to approve Resolution 24-43, seconded by Trustee Travis. b. Trustee Thill asked, "What exactly is the Board voting on?" Mr. Meyer responded, noting that this Resolution gives Morton Grove a voice in the consortium, a seat at the table. Being a part of this consortium lets us pool our resources, and that will give us better rates for worker's comp and other liabilities. Trustee Thill said, "So IRMA operates like SWANCC?" Mr. Meyer said, "That's a great analogy." Mayor DiMaria called for the vote on Resolution 24-43. Motion passed: 6 ayes, 0 nays. Tr. Khan aye Tr. Minx aye Tr. Shiba aye Tr. Thill aye Tr. Travis aye Tr. Witko B. Trustee Minx: Trustee Minx had no formal report this evening, but wanted to point out that the Morton Grove Fire Department's Open House is Saturday, September 7, from 11am to 2pm at 6250 Lincoln Avenue. Residents will get a chance to get up close to the equipment and try using the fire hose and fire extinguishers. Trustee Minx said it was well attended last year. It was a lot of fun plus very educational! 3 Minutes of August 13, 124 Board Meeting XI. TRUSTEES' REPORTS (continued) C. Trustee Shiba: Trustee Shiba reminded everyone that the 2024 Sustainability Expo is set for Saturday, September 14, from 10:OOam to 1:OOpm at the Morton Grove Civic Center. The Village currently has 30 exhibitors, including Amazon Fresh, our local grocery store, Go Green Morton Grove, a local group of residents dedicated to environmental initiatives, and Ride Illinois, which provides bicycle education. Please visit www.mortongroveil.o g to see the full list of exhibitors. D. Trustee Thill: 1. Trustee Thill presented Resolution 24-44, Authorizing a Contract Change Order With Superb Steel, Inc. for the Fire Station #5 Facility Renovations a. Resolution 24-14 authorized a contract with Superb Steel, Inc. for the Fire Station #5 Facility Renovations at 8954 Shermer Road in an amount not to exceed $174,980. The project was required to repair and renovate the facility due to prolonger normal wear, age of the facility, and Toss in operational efficiency. b. Village staff determined improvements in addition to the approved contract design were required to facilitate unknown existing conditions and Tong -term maintenance of the facility. Six construction modifications to the bid design specifications were completed for a total amount of $41,497. The project cost with the addition of the proposed change order is $216,477. The 2024 Adopted Budget allocated $250,000 for this project. Trustee Thill moved to approve Resolution 24-44, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Khan ave Tr. Minx ayg Tr. Shiba aye Tr. Thill aye Tr. Travis aye Tr. Witko aye 2. Next, Trustee Thill presented Resolution 24-45, Authorizing a Contract With Hayes Commercial, LLC for the Annual Heating, Ventilation, and Air Conditioning (HVAC) Maintenance and Repair Program. a. The Public Works Department advertised the invitation to bid for the HVAC Maintenance Project on the Village's website on June 25, 2024. Twenty-one (21) contractors or suppliers obtained the bid materials, of which four (4) sealed bids were received, publicly opened, and verified as to their qualifications and availability. The lowest responsible bidder was determined to be Hayes Commercial of Chicago, IL, in the amount not to exceed $27,512. Funding for this project is included in the 2024 Adopted Budget. 4 XI. TRUSTEES' REPORTS (continued) D. Trustee Thill: (continued) Minutes of August 13, 2024 Board Meeting This Resolution will authorize the Village Administrator to execute a contract with Hayes Commercial LLC of Chicago, IL, for the annual HVAC Maintenance and Repair Program. Further, the Village Administrator is authorized to extend this contract in 2025 and 2026 with Hayes Commercial LLC, after a performance review by the Public Works Facilities Division. Trustee Thill moved to approve Resolution 24-45, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Khan aye Tr. Minx aye Tr. Shiba Tr. Thill aye Tr. Travis aye Tr. Witko aye 3. Trustee Thill then brought forward Resolution 24-46, Authorizing an Agreement Between the Village of Morton Grove and IMS Infrastructure Management Services for the 2024 Roadway Pavement Construction Survey. a. The Public Works Department has initiated development of a five-year Capital Improvement Program (CIP) and infrastructure budget planning process. A component of the CIP development and planning process is the comprehensive testing of the asphalt and concrete roadways and alleys within the Village. This Pavement Management Program will facilitate the development of the future infrastructure planning and budget process. The technical data from this pavement assessment will be utilized to formulate and identify the appropriate lifecycle criteria to apply to the Village's pavement resurfacing and replacement schedule as part of the CIP. b. The Village and other neighboring communities (Village of Glenview and Village of Kenilworth) joined through the Municipal Partnering Initiative (MPI) to conduct street pavement evaluations services and have negotiated and received consortium -discounted pricing for fiscal year (FY) 2024. The services, pursuant to the terms of the Agreement, are provided using a unit -price basis and charges invoiced to the Village for the testing of actual sections, software maintenance, and training performed in the amount of $40,569.50 with optional Right of Way (ROW) signage inventory for $4,984.00, for a total not -to -exceed amount of $45,553.50. The roadway evaluation is proposed to begin in Fall 2024. Trustee Thill moved, seconded by Trustee Witko, to approve Resolution 24-46. Motion passed: 6 ayes, 0 nays. Tr. Khan aye Tr. Minx aye, Tr. Shiba aye Tr. Thill aye Tr. Travis aye Tr. Witko aye 5 Minutes of August 13,.2, 24 Board Meeting XI. D. Trustee Thill: (continued) TRUSTEES' REPORTS (continued) 4. Trustee Thill asked Police Chief Mike Simo to estimate the attendance at this year's National Night Out. Chief Simo thought about 1,300 people showed up. 5. Trustee Thill announced that, in coordination with State Senator Ram Villivalam, State Reps Kevin Olickal and Mike Kelly, Cook County Commissioner Josina Morita, and the Morton Grove Park District, the Village will be participating in a community Touch -a -Truck event on Tuesday, September 10, from 5pm to 7pm at the Morton Grove Civic Center, 6140 Dempster. He encouraged everyone to come out and see some of the Village's fleet! Trustee Thill commented that it's great that the Village has so many family-oriented events. E. Trustee Travis: 1. Trustee Travis gave a Community Relations report. She said, regarding the Adopt -A -Planter Summer Program, that all the planters are blooming. She gave special thanks to the program's volunteers, and reminded them to visit their planters regularly, and to let the Village know if they have any questions or concerns. 2. Also, the Summer Photo Contest opened on May 27 and ends on Labor Day. The theme is "Summer in Morton Grove." More information can be found on the Village's website. 3. Block Party Kits are available on the Village's website. They include everything you need to plan and host a successful block party. XII. TRUSTEES' REPORTS (continued) F. Trustee Witko: Trustee Witko had no formal report this evening. XIII. OTHER BUSINESS Trustee Thill asked residents who have new trees planted in their parkway to please give them about 10 gallons of water or so every other week. They need it! Trustee Shiba gave a shout -out to Chief Simo and the MGPD. He said he was observing the "play catch with a cop" event earlier today and the kids were having a super time 6 XIV. Wikiutes of A ust 13, 2024_5oard M WARRANTS Trustee Khan presented the Warrant Register for August 13, 2024 in the amount of $409,965.23. She moved to approve the Warrants as presented, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Khan aye Tr. Minx aye Tr. Shiba aye, Tr. Thill aye Tr. Travis aye Tr. Witko aye XV. RESIDENTS' COMMENTS Rudy Vilk was at the podium and was asked by Mayor DiMaria if he was going to be saying anything new tonight or just his normal diatribe about how the Village staff and Village Board are lacking. Mr. Vilk was silent. Mayor DiMaria then asked for a motion to adjourn the meeting. XV. ADJOURNMENT Trustee Minx moved to adjourn the meeting, seconded by Trustee Khan. Motion passed unanimously via voice vote. The meeting adjourned at 7:16 p.m. 7 Minutes of August 13, 21024 Board Meeting PASSED this 27th day of August 2024. Trustee Khan Trustee Minx Trustee Shiba Trustee Thill Trustee Travis Trustee Witko APPROVED by me this 27th day of August 2024. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 28th day of August 2024. Eileen Harford, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by Teresa Cousar 8