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HomeMy WebLinkAbout2006-09-11 MinutesCALL TO ORDER I & II. Village President Richard Krier called the meeting to order at 7:30 pm. Mayor Krier asked for everyone present to stand for a moment of silence in remembrance of the five year anniversary of 9-11. He also asked for a prayer in remembrance of Jack O'Brien who worked for the Village for more than 50 years. Mayor Krier then led the Assemblage in the Pledge of Allegiance. The moment of silence was observed by all present. III. Village Clerk Carol Fritzshall called the roll. Present were: Trustees Georgianne Brunner, Dan DiMaria, Roy Kogstad, Rita Minx, Dale Senensky, and Dan Staackmann. IV. APPROVAL OF MINUTES The minutes of the August 28, 2006, Regular Meeting were presented for approval. There being no changes or alterations to the document, Trustee Minx moved to approve the minutes as presented. The motion was seconded by Trustee Brunner. Motion passed: 4 ayes, 0 nays, 2 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria abstain Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann abstain V. PUBLIC HEARINGS NONE VI. SPECIAL REPORT A. Plan Commission Chairperson Ron Farkas presented Plan Commission Case PC06- 07 which requests an amendment to a Planned Unit Development (PUD) at 6415 Dempster, 6421-57 Dempster and 8717 Lincoln Avenue. The floodplain at the northeast corner of the site was actually wider than originally depicted on the flood plain map. As a consequence, the buildings are being shifted southward to keep them south of the area. The site plan and setback variations were subsequently changed altering the emergency access lane at the south of the property. This necessitated creating a better access between buildings. After careful consideration, Mr. Farkas stated the Plan Commission unanimously approved this mixed use PUD with stipulations and now seeks concurrence from the Village Board. Mayor Krier asked if any Board members had any questions for Chairman Farkas and asked if there was any reason why the subsequent ordinance being presented this evening should not be passed on a first reading. Chairman Farkas felt from his standpoint there was no reason not to pass the ordinance this evening. There being no questions or concerns, Trustee DiMaria moved to accept the Plan Commission's report. The motion was seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Minutes of September 11, 2006 illage of Morton Grove Board Meeting Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann B. Plan Commission Chairperson Ron Farkas presented Plan Commission Case PC06- 08 which requests atwo-lot subdivision and variation from the lot depth requirement at 5531, 5535, and 5539 Lincoln Avenue. These three unbuildable lots are too narrow as platted and the applicant wishes to subdivide the property into two buildable lots, one fronting Lincoln Avenue, the other on Main Street. These lots are also consistent with other neighboring lots. Mr. Farkas also stated there were no neighborhood objections. One lot would be 100 feet deep (containing a single family residence) and the other would be 82.87 feet (a commercial lot). With specific conditions, the Plan Commission unanimously recommends this minor subdivision be built and seeks concurrence from the Village Board. Mayor Krier asked if any Board members had any questions for Chairman Farkas and asked if there was any reason why the subsequent ordinance should not be passed on a first reading. Chairman Farkas felt from his standpoint there was no reason not to pass the ordinance this evening. There being no questions or concerns, Trustee Staackmann moved to accept the Plan Commission's report. The motion was seconded by Trustee Minx. Trustee Staackman stated this builder builds a nice building and he is pleased. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann C. Plan Commission Chairperson Ron Farkas presented Plan Commission Case PC06- 09 and PC06-10 requests a text amendment to the Village Zoning Code to allow for adult day care centers within commercial districts as a special use; and a special use permit to allow for the construction of an adult day care center at 5844 Lincoln Avenue. After reviewing these cases, the Plan Commission feels it is in the best interest of the Village to allow such a use since the overall demographics of the Village are older citizens. This 10,000 square foot facility will be for the 40 clients who will be transported in facility vans. It should be noted the vans will not be housed on the site and the facility will not be rented out to other organizations. With specific conditions, the Plan Commission unanimously recommends this Zoning Code change be made, and the adult day care center special use permit be allowed so a facility can be built at 5844 Lincoln Avenue. Mayor Krier asked if any Board members had any questions for Chairman Farkas and asked if there was any reason why the subsequent ordinance should not be passed on a first reading. Chairman Farkas felt from his standpoint there was no reason not to pass the ordinance this evening. There being no questions or concerns, Trustee Minx moved to accept the Plan Commission's report. The motion was seconded by Trustee Brunner. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Mayor Krier thanked Mr. Farkas and Village staff for their prompt delivery of the appropriate documents to facilitate the passing of the ordinances this evening. Minutes of September 11, 2006 illage of Morton Grove Board Meeting VII. RESIDENTS' COMMENTS (AGENDA ITEMS ONLY( Trustee Kogstad introduced Mr. How from the Adult Day Care facility. He had an opportunity to visit their other facility and was impressed with its immaculate condition. He believes it will be a valuable asset to the Village. Mr. How stood and thanked the Trustees and Village for their hard work. Mr. Solal. Mr. Solal voiced his concern over the agenda format. He was not pleased that he could not discuss anything he wished during the "Agenda Items Only" section of resident's comments. He feels the minutes are not good legal representations of what is being said at the meetings. Mayor Krier responded to Mr. Solal's statements once he returned to his seat stating his comments were not being distorted and the minutes were only a representation of the meeting and not done by a court reporter. He also stated the agenda format gave residents an opportunity to address the Board twice during the meeting. VIII. PRESIDENT'S COMMENTS Mayor Krier presented a proclamation proclaiming September 11-15, 2006, as Chamber of Commerce Week. He presented the proclamation to Suzanne Archer, the Chamber's Executive Director. She thanked everyone and explained the Morton Grove Chamber was a dynamic organization that believes working together is the best way to achieve mutual goals. She stated the Chamber was having an Open House the morning of Thursday, September 14. She stated all were invited to attend. IX CLERK'S REPORT Clerk Fritzshall had no formal report. Clerk Fritzshall did mention the Niles Township Assessor will be hosting a tax appeal question and answer seminar at 6:30 pm on September 25, 2006, at the Township offices, 5255 Main Street, Skokie, Illinois. She also noted the Condominium Association is holding a reverse mortgage seminar at 7:30 pm on September 13, 2006, in the Council Chambers of Village Hall. Clerk Fritzshall also asked for help in the recruitment of election judges. She stated there is an extreme shortage of judges for the upcoming election and anyone interested should contact the Cook County Clerk's Office. X. STAFF REPORTS A. Village Administrator Mr. Wade stated the New Resident Reception will be held at 6:00 pm on September 25, 2006, at the American Legion Memorial Civic Center. He also informed everyone of the upcoming SWANCC document destruction event which will take place from 9:00 am to 11:00 am on October 7, 2006 at the American Legion Memorial Civic Center. Mr. Wade also announced the upcoming Town Hall meeting will be held at 7:00 pm on October 30, 2006, at the American Legion Memorial Civic Center. He explained this is an open forum meeting and all ideas and suggestions are welcomed. He invited all to attend and participate. Minutes of September 11, 2006 illage of Morton Grove Board Meeting B. C.OrporatlOn C.OUnsel Ms. Liston had no formal report. XI REPORTS BY TRUSTEES A. Trustee Brunner Trustee Brunner had no formal report. B. Trustee DiMaria 1. Trustee DiMaria presented Resolution 06-46 which authorizes the execution of a contract with North Suburban Asphalt Maintenance for the 2006 Parking Lot Seal Coating and Striping Program. Trustee DiMaria explained this work is necessary to maintain the various municipal parking lots. This year the seal coating and striping is scheduled for the Public Works parking lot and the Metra parking lot. The contract price is estimated at $15,640. He noted this amount is only an approximation since the actual amount is based on work performed. This preventative maintenance process will help extend the investment and infrastructure of these lots. Trustee DiMaria moved to approve Resolution 06-46, seconded by Trustee Brunner. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 2. Trustee DiMaria presented Resolution 06-47 which authorizes a supplemental engineering services agreement with McDonough Associates, Inc. for the Dempster Street Corridor Improvement Project. He explained this contract will allow for additional engineering services for an urban landscape and streetscape design, development of demolition plans for existing buildings located on future off- street parking lots, and the preparation and coordination of rights-of-way acquisition documents for a center lane and various corner parcel reconfigurations. Grant monies have been obtained which will absorb 80°~ of the costs for this project. The Village will be responsible for the remaining 20°~. Trustee DiMaria moved to approve Resolution 06-47, seconded by Trustee Senensky. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 3. Trustee DiMaria presented Resolution 06-48 which executes an agreement for federal participation with IDOT for the Dempster Street Corridor Improvement Project. This document will allow the Village to utilize federal funds for the acquisition and construction of off-street parking facilities. The State of Illinois requires the Village make the expenditure; however the Village will be reimbursed for expenses based on the agreement. Trustee DiMaria moved to approve Resolution 06-48, seconded by Trustee Senensky. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Minutes of September 11, 2006 illage of Morton Grove Board Meeting 4. Trustee DiMaria presented Resolution 06-53 which authorizes a contract with Alliance Contractors to build a parking lot at 6055-61 Dempster Street. This lot will replace current on-street parking with comparable off-street parking. In the future, the Dempster Street Corridor will see significant changes including a center turn lane. Funds are currently available in the Capital Projects Fund and monies will be forthcoming from the State of Illinois Department of Commerce and Economic Opportunity Grant and the Niles Township Grant. Trustee DiMaria moved to approve Resolution 06-53 seconded by Trustee Staackmann. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 5. Trustee DiMaria presented Resolution 06-49 which authorizes the execution of an agreement with the Illinois Department of Transportation and an agreement with Ciorba Group, Inc. for the Shermer Road Local Area Pavement Preservation (LAPP) Project. This construction project will extend from Dempster Street to Golf Road. Shermer Road has been identified as a federal aid eligible route in need of resurfacing. The Village has received Surface Transportation Program funding for engineering and construction for this project which is similar to the Harlem Avenue LAPP project. Funds are currently available in the Capital Project Fund for the Village's estimated cost. Trustee DiMaria moved to approve Resolution 06-49 seconded by Trustee Brunner. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Trustee DiMaria took this opportunity to honor Jack O'Brien for his many contributions to the Village. He stated Morton Grove was a better place because of Jack. C. Trustee Kogstad Trustee Kogstad began by presenting all of his ordinances as one single document that would be voted upon and the first reading would be waived at the same time. Mayor Krier stated he did not feel comfortable with that format and felt it was more appropriate to vote on each individual ordinance separately. Trustee Kogstad then made a motion to request the second reading for Ordinance 06- 31 be waived. Trustee Brunner seconded the motion. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 1. Trustee Kogstad presented Ordinance 06-31 to grant a special use amendment for the property located at 6415 Dempster, 6421-57 Dempster and 8717 Lincoln to amend a Planned Unit Development. This site is the property which previously housed the Maxwell Restaurant, Studio Restaurant, and currently the Riverbank Shopping Center. This amendment shifts the condominium buildings southward to keep them out the floodplain which exists at the northeast corner of the site. The shifting will also eliminate an emergency access lane at the south property Minutes of September 11, 2006 illage of Morton Grove Board Meeting and will therefore require an improved access between the townhomes. The Plan Commission case was previously heard and approved. Trustee Kogstad moved to approve Ordinance 06-31 seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Trustee Kogstad then made a motion to request the second reading for Ordinance 06- 32 be waived. Trustee Minx seconded the motion. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 2. Trustee Kogstad presented Ordinance 06-32 approving the minor subdivision for the property commonly known as 5531, 5535, and 5539 Lincoln Avenue. These three unbuildable lots will be subdivided into two buildable lots -one with asingle-family home and the other with a duplex and commercial building. A tree will also be maintained which currently exists on the proposed lot line. Trustee Senensky was pleased they were able to work around and keep such a nice tree. Trustee Kogstad moved to approve Ordinance 06-32 seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Trustee Kogstad then made a motion to request the second reading for Ordinance 06- 33 be waived. Trustee Minx seconded the motion. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 3. Trustee Kogstad presented Ordinance 06-33 which amends the Village's Zoning Code to allow adult day care facilities as special uses in commercial areas of the Village. The Plan Commission reviewed this amendment and unanimously recommended the approval of this code change which was presented in Plan Commission Case 06-09 and 06-10. Mr. Kogstad noted this change will need to be approved before Ordinance 06-34 can be approved which would allow for the Center for Seniors to be placed at 5844 Lincoln Avenue. Trustee Kogstad moved to approve Ordinance 06-33, seconded by Trustee Brunner. Trustee Brunner then asked to amend the motion by changing the definition to clarify "mentally challenged" to coincide with the State Statute. She felt the definition should read as follows: DAY CARE, ADULT A facility that provides accommodations and supervision and personal care services for more than five (5) adults that are not related and not mentally challenged, limited to the hours of 6:00 am to 8:00 pm, and which meets all the criteria and requirements that are set forth by the Joint Committee on Administrative Rules: Administrative Code -Title 89: Social Services, Chapter I I: Illinois Department on Aging; Part 240: Community Care Program. For purposes of this definition, the term "mentally challenged" shall have the same meaning as prescribed by the Illinois Department on Aging. Minutes of September 11, 2006 illage of Morton Grove Board Meeting Trustee Minx seconded the amendment. There were no additional amendments or alterations to Ordinance 06-33. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Trustee Kogstad then moved to approve Ordinance 06-33 with the amendment to the definition section, seconded by Trustee Brunner. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Trustee Kogstad then made a motion to request the second reading for Ordinance 06- 34 be waived. Trustee Brunner seconded the motion. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 4. Trustee Kogstad presented Ordinance 06-34 which will grant a special use permit for the operation of an adult day care center at 5844 Lincoln Avenue. The applicant, Center for Seniors, has made a request to approve the special use to operate an adult day care facility at this location. The text amendment previously approved (Ordinance 06-33) would allow for this type of special use in the C1, C2, and CR Commercial Districts of the Village. Trustee Kogstad moved to approve Ordinance 06-34, seconded by Trustee DiMaria. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann D. Trustee Minx Trustee Minx had no formal report; however, she wanted to thank the Chief of Police and Fire Chief for all their dedication and hard work. She felt the Village was protected by the finest individuals. E. Trustee Senenskv Trustee Senensky had no formal report, but wanted to extend his condolences to John Tinetti's family. John had been a Morton Grove Police Officer before retiring and serving as a sergeant on the Cook County Forest Preserve force. He was only 54 years old. F. Trustee Staackmann 1. Trustee Staackmann presented Resolution 06-51 which authorizes the execution of a contract with Westside Mechanical, Inc. for the maintenance of the various Heating and Air Conditioning units in Village owned buildings. This three year contract extension will continue the service of this company and give continuity to the equipment currently in operation. Minutes of September 11, 2006 illage of Morton Grove Board Meeting Trustee Staackmann moved to approve Resolution 06-51, seconded by Trustee Senensky. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 2. Trustee Staackmann presented Resolution 06-52 which authorizes a final balancing statement for the Police Department remodeling. A change order was necessitated from the original contract due to a structural pier that was found which supports the Council Chamber's roof. This work amounted to $7,727.50 over the original contract amount. Sufficient funds are available in this year's budget to close out this contract. Trustee Staackmann moved to approve Resolution 06-52, seconded by Trustee Senensky. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Trustee Staackmann stated Jack O'Brien was a great contributor to the community. Although head strong, he was a very caring individual. He was the embodiment of the "greatest generation of America". Jack and individuals like him have contributed so much to local communities and they will all be missed. XII. OTHER BUSINESS Mayor Krier took this opportunity to thank Ed Hildebrandt for his many and varied contributions to the Village. Ed, serving as the Building Commissioner, has been able to stay consistently under budget and has saved the Village a great deal of money. XIII. WARRANTS Trustee Kogstad presented the Warrant Register which totaled $2,343,172.06. He moved to approve the Warrants which were seconded by Trustee Minx. Motion passed: 4 ayes, 3 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Mayor Krier XIV. RESIDENTS' COMMENTS There were no resident comments. XV. ADJOURNMENT INTO EXECUTIVE SESSION There being no further business to come before the Board, Trustee Minx moved to adjourn the Board meeting into Executive Session to discuss real estate, personnel, and litigation matters. Trustee Brunner seconded the motion. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Minutes of September 11, 2006 illage of Morton Grove Board Meeting The Board meeting adjourned into Executive Session at 8:32 pm. XVI. EXECUTIVE SESSION An Executive Session was scheduled and called to order at 8:38 pm. Present were Mayor Krier, Clerk Fritzshall, and Trustees Brunner, DiMaria, Kogstad, Minx, Senensky and Staackmann. Also present were Village Administrator Wade, Corporation Counsel Liston, Community and Economic Development Director Neuendorf, and Fire Chief Friel. The Executive Session concluded at 8:47 pm. A motion to adjourn the Executive Session was made by Trustee Staackmann, seconded by Trustee Brunner. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann XVII. ADJOURNMENT There being no further business to come before the Board, Trustee Minx moved to adjourn the Board meeting, seconded by Trustee Brunner. Motion passed: 6 ayes, 0 nays, 0 abstain, 0 absent. Tr. Brunner ~ Tr. DiMaria ~ Tr. Kogstad Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann The Board meeting adjourned at 8:47 pm. PASSSED this 25`h day of September 2006. Trustee Brunner Trustee DiMaria Trustee Kogstad Trustee Minx Trustee Senensky Trustee Staackmann APPROVED by me this 25`h day of September 2006. Richard Krier, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office This 26`h day of September 2006 Carol A. Fritzshall, Village Clerk Board of Trustee, Morton Grove, Illinois Minutes by: Susan Lattarrzi