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HomeMy WebLinkAbout2007-06-25 MinutesCALL TO ORDER I. Village President Rick Krier called the meeting to order at 7:36 p.m. and led the assemblage in the Pledge of Allegiance. He apologized for the meeting beginning late and explained that a previously-scheduled meeting had only just ended, hence the delay. II. Village Clerk Carol Fritzshall called the roll. Present were: Trustees Georgianne Brunner, Shel Marcus, Rita Minx, Dan Staackmann, and John Thill. Trustee Roy Kogstad was absent. III. APPROVAL OF MINUTES Regarding the Minutes of the June 11, 2007 Regular Meeting, Mayor Krier asked if anyone had any changes or corrections to the Minutes. Trustee Minx had a correction on page 4, item B.3. She said the public safety training facility should be spelled "NIPSTA", rather than "NIPSA", as shown. Trustee Minx then moved, seconded by Trustee Marcus, to approve the June 11, 2007 Minutes as corrected. Motion passed unanimously via voice vote. IV. PUBLIC HEARINGS NONE V. SPECIAL REPORTS NONE VI. RESIDENTS' COMMENTS (Agenda Items Only) a. Harold Cohon. Mr. Cohon spoke regarding Resolution 07-34 (regarding banking services). He said that Village staff had studied the RFP responses and had recommended Charter One Bank because of their being the low bidder and having online services that were more "user- friendly". Mr. Cohon said that several local business people had spoken upon behalf of mb Financial at the last Board meeting, including former trustee Dan DiMaria. VI. RESIDENTS' COMMENTS (Agenda Items Only) (continued) Mr. Cohon said that Mr. DiMaria had called the annual savings that would result from chang- ing banks (approximately $7,000) "peanuts" and said that one of Mr. DiMaria's main reasons for encouraging the Board to stay with mb Financial was because of its support of many of the Village's local organizations. Mr. Cohon felt it would be irresponsible of the Board to waste $7,000 annually of the Village's money. He encouraged the Board to show for the record that they are "fiscally responsible" and to vote for the lowest bid. b. Alan Wheel. Mr. Wheel, Senior Vice President at mb Bank, read into the record a letter he had written to the Board. Among other things, the letter said that mb was extremely grateful to be able to maintain its long-standing relationship with the Village and that it would work very hard to provide the best service to the Village at competitive prices. mb also reduced its estimated monthly services charges from the numbers in its original bid. Mr. Wheel closed by saying he wants everyone in the community to be happy with mb Financial's services. c. Eric Poders. Mr. Poders also spoke regarding Resolution 07-34. He said that, per Robert's Rules of Order, this being the portion of the meeting for Residents' Comments on the Agenda, he felt that everything Mr. Wheel had said should not be allowed into the record, because Mr. Wheel is not a resident. Mayor Krier said he could and did allow Mr. Wheel to speak and it would not be stricken from the record. He said the title "Residents' Comments" might have to be changed or updated. VII. Mayor Krier had no formal report, but congratulated Trustee Marcus on receiving the "Lifetime Service Award" from the Northwest Suburban Jewish Congregation this past weekend. VIII. Clerk Fritzshall had no report. IX. A. Village Administrator CLERK'S REPORT STAFF REPORTS Mr. Wade announced that Morton Grove Days would be held from June 30 through July 4. Once again, there will be a carnival, live entertainment, and a daily "split the pot" drawing. On the 4th of July, the annual Parade will kick-off at 2:30, and later on that evening, there'll be a wonderful fireworks show. He encouraged everyone to attend. 2. Mr. Wade noted that there will be a Special Meeting on Wednesday, June 27th, where the Board will go into Executive Session to discuss the sale of real estate. Appropriate notices have been posted. Also, there will be meeting of the Lehigh-Ferris TIF District Joint Review Board at 10:00 a.m. on Thursday, June 28, in the Trustees' Conference Room at Village Hall. This is a meeting of all the taxing bodies impacted by the TIF District to review the financial activity within the TIF during fiscal 2006, being held pursuant to State Statute. Mr. Wade said the TIF meeting is open to the public. STAFF REPORTS (continued) B. Corporation Counsel: Ms. Liston had no report. X. A. Trustee Brunner: TRUSTEES'REPORTS Trustee Brunner said she had received a report regarding the recent "Document Destruction Day" hosted by SWANCC at the Civic Center. Approximately 100 cars came in and a lot of paper was recycled. B. Trustee Marcus: Trustee Marcus had no formal report, but said he would be meeting with the Fire and Police Commission tomorrow. C. Trustee Kogstad: Trustee Kogstad was absent - no report. D. Trustee Minx: Trustee Minx presented Resolution 07-34, Authorizing the Execution of an Agreement with mb Financial Bank for Banking Services. For purposes of discussion, Trustee Minx moved, seconded by Trustee Brunner, to approve Resolution 07-34. Trustee Minx said that Trustee Staackmann had originally suggested at a Budget Workshop looking into the Village's banking services' fee structure as a possible way for the Village to save some money. Finance Director Partipilo followed up on that suggestion. Significant staff time went into the preparation of the RFP and the subsequent evaluation of the responses re- ceived. Trustee Minx wondered why the Board was not following staff's recommendation. She did not think this was fiscally responsible. She said that, contrary to Mr. DiMaria's opinion, "$7,000 is not peanuts". Trustee Minx said that mb had been asked if anything could be done regarding their rates and thought the RFP response should have been its best offer. Instead, two weeks later, the Village is now receiving mb's best offer. This "makes a mockery" of the bid process, a process which Trustee Staackmann called "educational" two weeks ago. She thought it wasn't fair for mb to get what amounts to "a second chance to bid" without any of the other banks allowed to do so. Trustee Minx felt that approving this resolution would be a "gross lapse" in fiscal responsibility. X. D. TRUSTEES' REPORTS (continued) Trustee Minx: (continued) Trustee Brunner then asked Corporation Counsel Liston what would happen if mb Financial was bought out by another financial institution. Ms. Liston said that there's a provision in the agreement stating that the contract can be terminated with a 30-day notice by either party, but more typically, an acquiring entity would take possession of the assets of the acquired company. The contract with Morton Grove would be considered an asset and the acquiring company would be subject to the terms and conditions of the contract. Trustee Brunner agreed with Trustee Minx, that mb Financial's "best quote" should have come first. She also agreed that "community involvement" is a factor to consider, but it shouldn't dominate the process. She said that $7,000 is not a large amount compared to the total Vil- lage budget, but the fact is, mb's rates were 60% higher than Charter One's. Trustee Brunner felt that mb Financial's donations to the community were part of its efforts to be a good neighbor. She said the Board's responsibility is fiduciary, adding that the RFP process is a wasted effort if the Board ignores Village Staff's recommendation. Trustee Marcus said it seemed that both Trustees Minx and Brunner were indicating that they were not going to vote to approve Resolution 07-34. He wondered why, then, Trustee Minx introduced it with a motion to approve and why Trustee Brunner had seconded it. Mayor Krier said it was to get it "on the table" so there could be discussion. Trustee Minx agreed that, without so doing, no one would have been able to discuss this resolution or be able to give staff any further direction. There being no further discussion, Mayor Krier called for the vote. Motion passed: 3 ayes, 2 nays, 1 absent. Tr. Brunner ~ Tr. Kogstad absent Tr. Marcus Tr. Minx n~ Tr. Staackmann ~ Tr. Thill 2~ Trustee Minx said she attended last week's Economic Development meeting. There are three new Commissioners now, all very enthusiastic. She felt it was a very good meeting and that the Commission was moving forward. If residents would like to attend, the Commission meets every third Wednesday at 5:30 p.m. in the Trustees' Conference Room on the 2°d floor. Trustee Staackmann Trustee Staackmann had no report. Trustee Thill Trustee Thill presented Ordinance 07-15, An Ordinance Establishing the Prevailing Rate of Wages for Laborers, Mechanics, and Other Workers in the Village of Morton Grove Employed in Performing Construction of Public Works for the Village. This is the second reading of this Ordinance. X. TRUSTEES' REPORTS (continued) Trustee Thill: (continued) Trustee Thill explained that the Village must comply with the Illinois Prevailing Wage Act, which requires that contractors and subcontractors pay laborers, workers, and mechanics em- ployed on public works projects no less than the general prevailing rate of wages established by the Village. The Act defines "public works" as "all fixed works constructed by any public body, or paid for wholly or in part out of public funds." Each year, during the month of June, the Act requires the Village to investigate and ascertain the prevailing rate of wages. Trustee Thill moved, seconded by Trustee Minx, to approve Ordinance 07-15. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Brunner ~ Tr. Kogstad absent Tr. Marcus Tr. Minx ~ Tr. Staackmann ~ Tr. Thill 2. Next, Trustee Thill presented Resolution 07-35, Authorizing the Purchase of Gasoline and Diesel Fuel. He explained that this resolution is necessary in order to take advantage of the combined purchasing power of the 47 member communities of the Northwest Municipal Conference for the purchase of gasoline and diesel fuel. The low bidder was Gas Depot Oil Company. Passage of this resolution will commit the Village to purchase fuel from the Gas Depot Oil Company into June 2008. Funds have been approved for calendar year 2007 in the amount of $217,000. Trustee Thill moved to approve Resolution 07-35, seconded by Trustee Minx. He said that he hoped one day this would be bio-fuel. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Brunner ~ Tr. Kogstad absent Tr. Marcus Tr. Minx ~ Tr. Staackmann ~ Tr. Thill 3. Trustee Thill then introduced Resolution 07-36, Authorizing the Purchase of a 2007 John Deere 544J Wheeled End Loader. He explained that this purchase will replace an existing 1981 John Deere Wheeled End Loader that is at the end of its useful service life to the Village. Funds have been approved in the 2007 Budget for this purchase in the amount of $290,300 for replacement of vehicles and related equipment. The cost of this Wheel Loader is $107,290. Trustee Thill moved to approve Resolution 07-36, seconded by Trustee Minx. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Brunner ~ Tr. Kogstad absent Tr. Marcus Tr. Minx ~ Tr. Staackmann ~ Tr. Thill 4. Trustee Thill brought forward Resolution 07-37, Authorizing the Execution of a Service Contract with H&H Electric Company for the 2007 Street Lighting Program. He explained that the Village contracts with an electrical contractor to install new street lights within the Village. This contract was bid out and the low bid came from H&H Electric in the amount of $134,981.60. Trustee Thill said that funds for this program will be coming from a grant in the amount of $105,000 from the Department of Commerce & Economic Opportunity, with the balance coming from the Village's Capital Improvement Fund. X. F. Trustee Thill: (continued) TRUSTEES' REPORTS (continued) New street lights will be installed on Madison from Austin to Marmora; on Reba from Marmora to Menard; and on Keeney from Marmora to Menard. Trustee Thill moved to approve Resolu- tion 07-37. Trustee Minx seconded the motion, which passed: 5 ayes, 0 nays, 1 absent. Tr. Brunner ~ Tr. Kogstad absent Tr. Marcus Tr. Minx ~ Tr. Staackmann ~ Tr. Thill 5. Trustee Thill also presented Resolution 07-38, Authorizing Additional Streets for Resur- facing with Arrow Road Construction Co. for the 2007 Street Improvement Program. He explained that the contract for the 2007 Street Improvement Program had been awarded to Arrow Road Construction based on their low bid of $689,563. Based on the available funding and favorable unit prices, the Village's Engineering Division was recommending that additional streets in need of repair be added to this year's program. The contractor has agreed to match the unit prices in his original bid. The construction of the additional streets is estimated to cost $362,472. The streets that will be added are: Keeney from Marmora to Major; Natchez from Beckwith to Hoffman Terrace; Marion from Emerson to Foster; Major from Church to Lyons; Luna from Church to its north end, and Lyons from Central to Linder. The final cost for the Village is estimated to be $964,535, which is less than the budgeted amount of $1,057, 923. Since this is a unit price contract, the final contract amount will be based on the actual installed quantities. Trustee Thill moved, seconded by Trustee Minx, to approve Resolution 07-38. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Brunner ~ Tr. Kogstad absent Tr. Marcus Tr. Minx ~ Tr. Staackmann ~ Tr. Thill 6. Lastly, Trustee Thill presented for a first reading Ordinance 07-16, Authorizing the Installation of Parking Restrictions on South Park Avenue Between School Street and the First Alley West Within the Village of Morton Grove. He explained that this would alleviate parking congestion arising from commuter parking in the area. The restrictions proposed are consistent with those in the surrounding area. There was no further discussion on this Ordinance. XI. OTHER BUSINESS NONE XII. WARRANTS Trustee Marcus presented the Warrant Register for June 25, 2007, which totaled $615,349.70. He moved to approve the Warrants as presented, seconded by Trustee Minx. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Brunner ~ Tr. Kogstad absent Tr. Marcus Tr. Minx ~ Tr. Staackmann ~ Tr. Thill 6 XIII. RESIDENTS' COMMENTS a. Eric Poders. Mr. Poders commended Fire Chief Tom Friel and the members of the Fire Department for their responsiveness to an accident that had happened at Linne Woods. Mr. Poders was attending a picnic there and saw the accident. The Forest Preserve people were notified but were unresponsive; however, both Village fire stations responded. Mr. Poders noted that a local artist, Mila Ryk, was starting anot-for-profit organization: an art coalition. He said Ms. Ryk is looking for people to donate their time and become directors in her new organization. Regarding Trustee Thill's comment about bio-fuel, Mr. Poders said that he knows some people who manufacture vehicles that run on vegetable oil. He wondered if there was a possibility of changing the engines on some of the Village's vehicles to accommodate this cheaper fuel. Regarding the Economic Development Commission meeting, Mr. Poders felt that this last meeting was their best one yet. He wondered about Commissioner Merritello not being a resident. Mayor Krier said his appointments to the various Commissions are done with the concurrence of the Board, and appointees are not required to be Morton Grove residents. Mr. Poders also suggested that Mr. Neuendorf needs an assistant. Mr. Poders had some questions regarding Plan Commission Case PC07-04, wherein T-Mobile is requesting a 6-foot extension on their antenna. He wondered if there is a tax on these extensions and if this could possibly be a new revenue stream for the Village. He asked if the FCC has the final authority on approving these types of requests. b. Andy DeMonte, Director of Public Works, informed Trustee Thill that Morton Grove already purchases and uses bio-fuel. c. Mary Elsner. Ms. Elsner said she had attended the Plan Commission hearing and was very disappointed that they didn't listen to the residents and didn't take into consideration a request for a continuance. She was also confused because they had indicated they couldn't "legislate" cellular companies and she wondered if that meant any cellular company could put up a tower anywhere it wanted. She wanted confirmation that the T-Mobile case would be on the Village Board's Agenda for its July 9th meeting. Mayor Krier responded that it would be. He added that he was aware of what happened at the Plan Commission meeting and clarified that cellular companies could not just put up towers wherever they wanted. He explained that municipalities have no say over part of the cellular tower process, but they do have the right to restrict height, location, etc. of cellular towers. Mayor Krier said it was "misinformation" to say the Village had no say at all. In the T-Mobile situation, he said, what they are asking for isn't against any Village ordinance and isn't within the Village's purview. Corporation Counsel Liston said that she had attended the Plan Commission hearing and that Village Planner Bonnie Jacobsen had provided a report stating what the federal law is, in terms of what a municipality can regulate-basically, safety and structural matters. Ms. Liston also cleared up some confusion in that, what T-Mobile is requesting is permission to put a six-foot tower on an existing Commonwealth Edison tower located within a Commonwealth Edison right-of-way-they are not seeking to construct a new tower. XIII. RESIDENTS' COMMENTS (continued) Mayor Krier said the Village receives and evaluates similar cellular tower requests on a case- by-case basis. If it ends up being located on a Village-owned tower, the Village receives a negotiated payment. Trustee Thill and Mr. DeMante noted two examples of similar towers located within the Village that Ms. Elsner or any other interested resident could visit to see how they look or impact the neighborhood they're in. Mayor Krier said she was right to came and voice her opinion and make the Board aware of her concerns. He suggested that, if further discussion is desired, she should set up a meeting with Village Administrator Joe Wade, or come see Mayor Krier in his office on any Thursday evening. XIV. ADJOURNMENTIEXECUTIVE SESSION Following the regular meeting of the Village Board of Trustees, Trustee Minx moved to adjourn to Executive Session to discuss personnel, labor negotiations, and the sale of real es- tate. The motion was seconded by Trustee Brunner and approved unanimously pursuant to a roll call vote at 8:20 p.m. Mayor Krier called the Executive Session to order at 8:32 p.m. Clerk Fritzshall called the roll. In attendance were: Mayor Krier, Clerk Fritzshall, Trustees Brunner, Marcus, Minx, Staack- mann, and Thill. Also in attendance were Village Administrator Wade, Corporation Counsel Liston, Fire Chief Friel, and Finance Director Partipilo. There being no further business, Trustee Minx moved to adjourn the Executive Session. The motion was seconded by Trustee Brunner and approved unanimously pursuant to a roll call vote at 8:59 p.m. Trustee Minx then moved to adjourn the regular Village Board meeting. The motion was seconded by Trustee Brunner and approved unanimously by voice vote at 8:59 p.m. PASSED this 9th day of July, 2007. Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmann Trustee Thill APPROVED by me this 9th day of July, 2007. Richard Krier, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 10th day of July, 2007. Carol A. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois Minutes by: Teresa Cousar