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HomeMy WebLinkAbout2007-02-26 MinutesCALL TO ORDER I. Village President Rick Krier called the meeting to order at 7:30 p.m. and led the assemblage in the Pledge of Allegiance. II. Village Clerk Carol Fritzshall called the roll. Present were: Trustees Georgianne Brunner, Rita Minx, Dale Senensky, and Dan Staackmann. Trustee DiMaria was on vacation and Trustee Kogstad was absent. III. APPROVAL OF MINUTES Regarding the Minutes of the February 12, 2007 Regular Meeting, Mayor Krier asked if anyone had any changes or corrections to the Minutes. There were none. Trustee Minx moved, seconded by Trustee Brunner to approve the February 12, 2007 Minutes as pre- sented. Motion passed unanimously via voice vote, with two absent. IV. PUBLIC HEARINGS NONE V. SPECIAL REPORTS Swearing in Ceremony for a New Lieutenant for the Fire Department, Steven Kunzie Fire and Police Commission Chairman Mike Simkins performed this swearing-in. He said that Morton Grove can be proud that its police and fire departments are comprised of individuals who are not only good at their jobs, but capable of taking on leadership positions. He said that tonight two members of the Fire Department were being promoted, one to Lieutenant and one to District Chief. Chairman Simkins then introduced Steven Kunzie and his family. Steven is being promoted to Lieutenant tonight. Chairman Simkins provided some brief background information about the new lieutenant. Lt. Kunzie began his career in 1994 as a paid-on-call firefighter in the Woodstock Rural Fire Department. His brother is currently a firefighter in Schaumburg and his uncle retired from the Rolling Meadows fire service. V. SPECIAL REPORTS (continued) Lt. Kunzie is a 19-year veteran, with over 30 fire and EMS certifications. He has served 8 years as the president of the Firefighters Association and 9 years as Acting Lieutenant. He recently completed a HazMat A course and is one of several instructors of the Illinois State Fire Marshal's Firefighter II course. The Board congratulated Lt. Kunzie as his wife pinned on his new badge. 2. Swearing in Ceremony for a New District Chief for the Fire Department, Frank Rodgers. Chairman Simkins introduced District Chief Rodgers and his family, and gave the assemblage some background on him. Chief Rodgers was raised in Wonder Lake and attended the Denver Auto & Diesel College and Wyoming Technical Institute. He is a master diesel techni- cian and was named NAPA's "Technician of the Yeas". He operated his own repair shop for 12 years and in 1989 was employed by the Rolling Meadows Fire Department. He joined the Morton Grove Fire Department in 1990 and holds many certifications, including paramedic, fire investigation, and Fire Officer II. He was promoted to lieutenant in 2005 and works with writing specifications for new apparatus, as well as purchasing and maintaining equipment. Chief Rodgers worked with the committee that developed the specs for the new Quint. The Board congratulated District Chief Rodgers as his dad pinned on his new badge. Mayor Krier thanked Chairman Simkins and the other members of the Fire and Police Commission, and pointed out that the Fire Department is "truly a family", as evidenced by all the support here this evening. He congratulated both men on their promotions. VI. RESIDENTS' COMMENTS (Agenda Items Only) NONE VII. Mayor Krier welcomed students from Oakton Community College here this evening doing an assignment for a government class. 2. Request for Motion to Approve Agreed Order regarding Appeal of Suspension of Retail Tobacco License of the Dempster-Waukegan Service Center. Mayor Krier explained that the gas station at Dempster & Waukegan had sold tobacco to minors, and had been cited by the Village for doing so. There was a disagreement regarding the fines involved, and the gas station hired an attorney. Corporation Counsel Liston and Village Prosecutor Frank Tennant ultimately came to an agreement with the gas station. The fine will be $1,000 and a 30-day suspension of their retail tobacco license. VII. PRESIDENT'S REPORT (continued) Trustee Minx moved to accept the Agreed Order. Trustee Staackmann seconded the motion. Trustee Staackmann asked if the 30 days would begin from the violation. Ms. Liston responded that it begins March 4, 2007, and ends April 3, 2007. Upon the vote, the motion passed: 4 ayes, 0 nays, 2 absent. Tr. Brunner ~ Tr. DiMaria absent Tr. Kogstad absent Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann VIII. CLERK'S REPORT Clerk Fritzshall announced that there seemed to be some confusion about whether or not there would be a primary in Morton Grove. She clarified that there is no primary in Morton Grove tomorrow. She reminded everyone that they can register to vote for the April 17tH election through March 20th. People can register to vote at Morton Grove or Skokie Village Hall, or at the Niles Township building. 2~ Clerk Fritzshall also announced that the first date to apply for an absentee ballot would be March 8th. The early voting period is from March 26th through April 12th. Early voting will not be available in Morton Grove. Anyone wishing to vote early can do so at the Skokie Court- house or at Skokie's Village Hall. People can absentee vote at Morton Grove Village Hall from April 13"' to April 16th IX. STAFF REPORTS A. Village Administrator Mr. Wade said there was a Special Board Meeting tentatively set for March 12th at 6:00 p.m., prior to the start of the regular Board Meeting that evening. This special meeting will be to consider the Preserves' proposed application for Lehigh/Ferris TIF assistance. B. Corporation Counsel: Ms. Liston had no report. X. A. Trustee Brunner: TRUSTEES'REPORTS Trustee Brunner had no formal report, but said she had spoken with Jackie Walker O'Keefe to get an update on how the Financial Assistance program is doing. It's going well. The Village has helped residents pay $3,700 worth of bills last month alone. Trustee Brunner said she thought more residents were taking advantage of the program because of the new approval process. She congratulated Jackie Walker O'Keefe on this successful program. X. B. (continued) Trustee DiMaria: Trustee Senensky presented several resolutions and ordinances in Trustee DiMaria's ab- sence. Trustee Senensky presented Ordinance 07-03, An Ordinance to Implement a No-Parking Zone on Lincoln Avenue at Menard Avenue Within the Village of Morton Grove. This is the second reading of this ordinance. Trustee Senensky explained that, at the January 4, 2007 Traffic Safety Commission meeting, a request had been made for the removal of parking in order to improve the sight distances at the intersection of Lincoln and Menard, which has been identified by residents, the Police De- partment, and the Engineering Division as an intersection lacking in sight distance. The Commission recommended that parking be restricted at this intersection in order to improve the sight distances. Village Administrator Wade commented that only three homes would be affected by this and those residents have been notified. Trustee Staackmann asked if there had been any complaints from any of the affected residents. Mayor Krier said there had not. Trustee Senensky moved to adopt Ordinance 07-03, seconded by Trustee Minx. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Brunner ~ Tr. DiMaria absent Tr. Kogstad absent Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 2. Trustee Senensky next presented for a second reading Ordinance 07-04, An Ordinance to Implement a No-Parking Zone on Lincoln Avenue at Concord Drive Within the Village of Morton Grove. He explained that the sight distance at the intersection of Lincoln Avenue and Concord Drive was studied as part of the procedural control process for the development called Trafalgar Square. As part of the Traffic Safety Commission's review of the case, it was determined that the sight distance could be improved, but seeing that it was an existing condition, it was decided to reevaluate the intersection once the development was complete. It is now substantially complete, and several residents have contacted the Village requesting the sight distance at this intersection be improved. This ordinance will restrict parking on the south side of Lincoln Avenue from a point 178 feet west and 115 feet east of the centerline of Concord Drive. Trustee Senensky moved, seconded by Trustee Minx, to approve Ordinance 07-04. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Brunner ~ Tr. DiMaria absent Tr. Kogstad absent Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 3. Trustee Senesky then introduced Resolution 07-08, Authorization to Execute a Profes- sional Services Agreement with Baxter & Woodman for the Design of Electrical Im- provements at the North Pumping Station. He explained that, currently, the north pumping station has four high-service pumps of various capacities which deliver water from two ground storage reservoirs into the Village's X. B. (continued) Trustee DiMaria: (continued) distribution system. Emergency power/backup pumping for this requires pumping station staff to go onsite and manually start the engine-generators and then manually transfer the power to the loads. In order to improve safety and reliability of this system, a new generator with automatic transfer capabilities is needed. Public Works implemented aqualifications-based selection process, where three engineering firms were interviewed and proposals were submitted and reviewed. Village staff recommends the selection of Baxter & Woodman, based on their experience and proposal. The professional services agreement is a cost-plus fixed fee contract, for anot-to-exceed value of $15,000. Trustee Senensky moved to approve Resolution 07-08. Trustee Minx seconded the motion. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Brunner ~ Tr. DiMaria absent Tr. Kogstad absent Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 4. Trustee Senensky lastly presented Resolution 07-09, Authorizing the Execution of a Con- tract with Arrow Road Construction Company and Ozinga Chicago RMC, Inc., for the 2007 Material Purchasing Program. He explained that the Material Purchasing Program is necessary for the maintenance of Vil- lage streets, and includes the purchase of hot-mix asphalt, asphalt patching material, and portland cement concrete. This year, the low bidder for this program was Arrow Road Con- struction for the hot-mix asphalt ($27,375) and the bituminous patching mixture ($10,639), and Ozinga Chicago RMC, Inc. for the Class SI concrete ($49,404). All of these contracts are unit price contracts, so the final contract amounts will be based on the actual quantity of mate- rials delivered. Trustee Senensky moved to approve Resolution 07-09. Trustee Minx seconded the motion. C. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Brunner ~ Tr. DiMaria absent Tr. Minx ~ Tr. Senensky Trustee Kogstad: Trustee Kogstad was absent-no report. D. Trustee Minx: Tr. Kogstad absent Tr. Staackmann Trustee Minx presented Resolution 07-11, Authorizing the Execution of a Contract with Gabriel Roeder Smith & Company for Actuarial Services for GASB 45. Trustee Minx explained that GASB 45 establishes the standards for local governmental ac- counting and financial reporting. It was issued by the Governmental Accounting Standards Board to provide more complete, reliable, and useful financial reporting regarding the costs and financial obligations that governments incur when they provide Other Post-Employment Benefit (OPEB) liability other than pensions as part of its employees' compensation package. X. D. Trustee Minx: (continued) (continued) The Village must implement GASB 45 by December 31, 2008. Trustee Minx pointed out that the actuarial calculations required by GASB 45 will help the Village with current collective bargaining. Through the Village's membership in the Intergovernmental Personnel Benefit Cooperative, Gabriel Roeder Smith & Company is the firm that will provide actuarial services to the cooperative's members. The estimated contract will not exceed $7,000. Trustee Minx moved to approve Resolution 07-11, seconded by Trustee Senensky. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Brunner ~ Tr. DiMaria absent Tr. Kogstad absent Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann 2~ Next, Trustee Minx presented Resolution 07-12, Authorizing the Execution of a Contract with Meridian Industrial Service Corporation for the Demolition and Removal of Structures at 8602, 8618, and 8620 Ferris Avenue in the Lehigh/Ferris Redevelopment District. Trustee Minx explained that the Village had acquired several properties around the station to further its goal of bringing reinvestment to the area. These properties are currently in a state of disrepair and pose a possible threat in their vacant condition. In the near future, an outside firm will be sought to develop the site with amulti-story project that satisfies the objectives of the Redevelopment Plan along with being compatible with the surrounding residential proper- ties. Meanwhile, demolition and site preparation will improve the safety and appearance of the properties until complete redevelopment of this site is initiated. The estimated value of this demolition contract is $94,540. Trustee Minx moved, seconded by Trustee Senensky, to approve Resolution 07-12. Trustee Staackmann asked if there had been any dialogue with any developers regarding this parcel. Mayor Krier said that the Village will be preparing an RFQ, and anyone who inquires about the property is told that they'll be put on the list to receive the RFQ once it's developed. Trustee Staackmann asked if a Phase 2 EPA study had been done yet. Mayor Krier said it had not been done yet, but a contract was being negotiated. Trustee Staackmann asked if it should be done prior to demolition. Mayor Krier said there was an asbestos component to think about. He thought that once the building was down, it would be easier to test the soil, and would probably save the Village some money. Trustee Staackmann said he was very concerned about the bids. He said if you average out the 14 bids, the average is well over $200,000-and Meridian's bid is less than half of the average, at $94,000. He was concerned that the company wouldn't be able to live up to the bid specifications in terms of the prevailing wages provision and the proper removal/disposal of the asbestos. Director of Economic and Community Development Bill Nuendorf stated that he had analyzed the bids and had similar concerns about the large spread, with the highest bid being over $400,000 and Meridian's at $94,000. Meridian's bid is, in fact, almost $40,000 less than the next closest bid. Mr. Nuendorf explained that a key difference with Meridian is that they are a full-service contractor. They are able to do asbestos abatement, soil remediation, and demolition, unlike the second, third, and fourth lowest bidders, who subcontract the asbestos abatement. X. D. (continued) Trustee Minx: (continued) Mr. Nuendorf said that he followed up on Meridian's references-they've done government work and private sector work for 30 years-and he felt confident in their bid. He assured Trustee Staackmann that the bid does include prevailing wages and State-certified techni- cians to properly remove and dispose of the asebestos. Trustee Staackmann noted that the bid specs say that the Village has the discretion to employ a third-party agency to monitor or oversee the asbestos removal. He asked Mr. Nuendorf if the Village would implement that. Mr. Nuendorf said that the Village would, to some extent. The Village is working with Terracon, the environmental consultant for the Lehigh-Ferris TIF District, to oversee the demolition. Also, the Village has obtained a grant from the Illinois En- vironmental Protection Agency, and a provision of that grant is that a third-party agency be used to ensure that the grant funds are being used properly. Terracon will provide that over- sight. Trustee Staackmann asked if Terracon would make sure of the proper disposal of the asbes- tos. Mr. Nuendorf said he estimated that a complete third party review would cost another $20,000. After he learned that Meridian has its own certified, licensed, State-approved staff to do the asbestos removal, he felt the Village shouldn't have to spend the money twice. He said that Meridian would provide the Village with a certificate of disposal or whatever is required by the State. Trustee Staackmann was still concerned over the disparity in bids, but Mr. Nuen- dorf felt that it was because other companies who bid this work do subcontract parts of it. Mayor Krier called for the vote on the motion to approve Resolution 07-12. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Brunner ~ Tr. DiMaria absent Tr. Kogstad absent Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Trustee Staackmann complimented the Public Works Department for its fine clean-up of Vil- lage streets after the recent snowstorm, saying that their hard work is "greatly appreciated." E. Trustee Senensky: Trustee Senensky presented Resolution 07-10, Authorization for the Purchase of Pana- sonic CF-30 Toughbook Laptops Through the Illinois State Bid Program, Contract #CMCT030020. He explained that this purchase is to replace aging squad car laptops subjected to 24 hour use and adverse working conditions not conducive to electronic equipment. He noted that police officers rely on the information they retrieve from the squad car laptops; they are another tool that enhance officers' safety and the safety of the people they come into contact with. Purchasing the laptops through the State Bid Program allows municipalities to bypass formal bid procedures. This purchase will cost a total of $19,345 for five laptops, five DC adapters, and one combo CD drive. Trustee Senensky moved to approve Resolution 07-10. Trustee Minx seconded the motion. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Brunner ~ Tr. DiMaria absent Tr. Kogstad absent Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann X. TRUSTEES' REPORTS (continued) E. Trustee Senensky: (continued) 2. Trustee Senensky also complimented Officers Kevin Elliott and Paul Yaras on a fine arrest they made, apprehending those responsible for a number of auto thefts near the Metra station. The perpetrators were caught and confessed. Trustee Staackmann XI. Trustee Staackmann had no report. OTHER BUSINESS NONE XII. XIII. WARRANTS In Trustee Kogstad's absence, Trustee Minx presented the Warrant Register which totaled $643,922.31. Trustee Minx moved to approve the Warrant Registers, seconded by Trustee Brunner. Motion passed: 4 ayes, 0 nays, 2 absent. Tr. Brunner ~ Tr. DiMaria absent Tr. Kogstad absent Tr. Minx ~ Tr. Senensky ~ Tr. Staackmann Trustee Brunner questioned a payment to Ancel & Glink that was over $2,000. Corporation Counsel Liston explained that the payment was because the Village had retained them as special counsel for a legal opinion as to Trustee Kogstad's status. The fees were from researching current law as well as communiques between the firms's partners. Trustee Brunner said it was a shame the Village had to spend this much money on this matter, when could have easily been handled had Trustee Kogstad just spoken directly with Mayor Krier. RESIDENTS' COMMENTS Eric Poders. Mr. Poders welcomed the OCC students. He said he had attended the most re- cent Economic Development Commission meeting and felt the meeting had been positive. He challenged the residents of the Village to share with the Commission what their image of the Village is, and what it should be. Mr. Poders said he was very concerned regarding the Commission's plans for bringing in revenue-generating entities, and said he would monitor their progress over the next several months. If there is no progress in this regard, Mr. Poders said he would ask for Chairman John Pietron's resignation. XIV. ADJOURNMENT/EXECUTIVE SESSION There being no further business, Trustee Minx moved to adjourn the Board Meeting. The motion was seconded by Trustee Brunner and approved unanimously via voice vote. The meeting adjourned at 8:11 p.m. PASSED this 12th day of March, 2007. Trustee Brunner Trustee DiMaria Trustee Kogstad Trustee Minx Trustee Senensky Trustee Staackmann APPROVED by me this 12th day of March, 2007. Richard Krier, Village President Board of Trustees, Morton Grave, Illinois APPROVED and FILED in my office this 13th day of March, 2007. Carol A. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois Minutes by: Teresa Cousar