HomeMy WebLinkAbout01-24-2023MINUTES OF A REGULAR MEETING OF THE PRESIDENT
AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE
RICHARD T. FLICKINGER MUNICIPAL CENTER COUNCIL CHAMBERS
JANUARY 24, 2023
CALL TO ORDER
I. Village President Dan DiMaria convened the Regular Meeting of the Village Board at 7:00 p.m.
& 11. in the Council Chambers of Village Hall.
III. Village Clerk Eileen Harford called the roll. Present were Trustees Saba Khan, Rita Minx,
Ashur Shiba, John Thill, Connie Travis, and Janine Witko.
IV. APPROVAL OF MINUTES
Trustee Minx moved to approve the Minutes of the January 10, 2022 Village Board Meeting as
presented. Trustee Khan seconded the motion. Motion passed unanimously via voice vote.
V. SPECIAL REPORTS
NONE
VI. PUBLIC HEARINGS
NONE
VII. PLAN COMMISSION REPORTS
NONE
VIII. RESIDENTS' COMMENTS (Agenda Items Only)
NONE
IX. PRESIDENT'S REPORT
1. Mayor DiMaria reminded everyone that the Village is offering holiday lights recycling through
February 1, 2023. A holiday lights recycle bin is located in the lobby of Village Hall (6101 Capulina)
and all holiday string lighting is accepted through this free program.
Minutes of January 24,I23 Board Meeting
IX.
PRESIDENT'S REPORT (continued)
a. Discarded lights will be recycled through the Solid Waste Agency of Northern Cook County
(SWANCC) and Elgin Recycling. He pointed out that garlands, live greens, wreaths, and other
decorations attached to lights will NOT be accepted. If anyone has questions, they should call
Elgin Recycling at 847-448-4311.
2. Mayor DiMaria announced that the Morton Grove Police and Fire Department are seeking
"Citizens Police & Fire Academy" participants. 2023 is the first year the Fire Department will be
joining the Academy. This free, 12 -week program gives residents a working knowledge of the
departments' operations, law enforcement, firefighting, and emergency medical services. The
Academy will be held on Tuesdays, March 7 through May 23, from 6:30pm to 8:30pm at Village
Hall, 6101 Capulina Avenue. Visit the Village's website or contact the MGPD Community Liaison
Officers at 847-470-5200 to apply. Classes are limited to 20 students, so sign up today!
3. Mayor DiMaria invited everyone to participate in National Restaurant Month in February and win
one of 10 $25 gift cards! To enter, you can either submit a photo of you, your friends, or your
family dining at a Morton Grove restaurant, or, submit receipts from a Morton Grove restaurant
totaling at least $25 and dated within the month of February. Entries are due by March 9. Dine -in,
take-out, and delivery are all eligible! Visit Village Hall to submit receipts or printed phots, or go to
www.mortongroveil.org/dinemg to submit digital photos. Winning entries will be announced at
the March 14 Village Board meeting. Maximum of one winner per household.
4. Mayor DiMaria announced that a new public plaza, "Gateway Plaza," will be constructed in 2023
at Lincoln and Ferris Avenues. Community members will be able to leave a lasting legacy through
the purchase of a commemorative brick ($125) or bench ($3,000) to be installed in the plaza. The
mayor said commemorative bricks and benches are a wonderful way to honor a loved one, living
or deceased, a veteran, a neighbor, a friend, family, or local organization. Watch for more infor-
mation on the Village's website and in an upcoming community mailing. Applications will be taken
until March 15, 2023. Commemorative items will be reserved on a first-come, first-served basis.
5. Lastly, Mayor DiMaria noted that the next Neighborhood Outreach Meeting will be held on
Thursday, February 16, 2023 at 6:OOpm at Melzer School, 9400 Oriole Avenue. He invited residents
to attend, saying that this is a great way to meet elected officials and department heads, learn
about ongoing and new projects, meet your neighbors, and discuss issues one-on-one.
X. CLERK'S REPORT
Clerk Harford had no formal report this evening.
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Minutes of January 24, 2023 Board Meeting
XI.
STAFF REPORTS
A. Village Administrator:
1. Village Administrator Czerwinski presented Ordinance 23-01, Authorizing a Developer Note to
100 West Golf, LLC and Castle Motor Sales, Inc. Regarding the Redevelopment of
8833 Waukegan Road, 6900 Dempster, and 8888 North New England Avenue in Morton Grove,
Illinois.
This is the second reading of this Ordinance.
a. Mr. Czerwinski said this Ordinance authorizes a Developer Note payable to the Steve Napleton
Automotive Group, pursuant to the economic incentive and tax increment allocation financing
development and sales tax sharing agreement approved by Resolution 23-01.
b. Mr. Czerwinski noted that, over the next 20 years, Napleton will receive up to $3.8M plus interest
at 6% payable from new property taxes paid to the Village from the Napelton site. No Village tax-
payer dollars are associated with this; it all comes from within the site itself. Mr. Czerwinski said
the Village will continue to receive and retain its current level of property taxes generated by the
car dealership site. Payment of principal and interest on the Developer Note will only be paid from
property taxes paid to the Village over and above these current levels.
Mr. Czerwinski said he and Village staff would appreciate the Board's support of this Ordinance.
Trustee Minx moved to adopt Ordinance 23-01, seconded by Trustee Witko.
Motion passed: 6 ayes, 0 nays.
Tr. Khan aye Tr. Minx ave Tr. Shiba ave
Tr. Thill ave Tr. Travis aye Tr. Witko aye
B. Corporation Counsel:
Corporation Counsel Liston had no formal report this evening.
XII. TRUSTEES' REPORTS
A. Trustee Khan:
1. Trustee Khan presented Resolution 23-05, Authorizing the Execution of a Contract With Foster &
Foster for Actuarial Services for the Village of Morton Grove Police, Fire, and Municipal
Retirement Funds and Other Post -Employment Benefits.
a. She explained that State law and governmental accounting standards require the Village to
contract for actuarial services for its police, fire, and municipal retirement funds and other post -
employment benefits.
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Minutes of January 24, 023 Board Meeting
XII.
A. Trustee Khan: (continued)
TRUSTEES' REPORTS (continued)
b. This allows the Village to assess the assets, liabilities, and annul funding requirements of each
plan. This resolution will authorize the Village Administrator to execute said contract for actuarial
services.
c. Asset values, liability projections, funding requirements for tax levy purposes, and other
information useful in properly managing and reporting each pension fund's financial performance
are included in this contract. The actuarial services are for a period of three years starting with
the fiscal year ending December 31, 2022, fiscal year ending December 31, 2023, and fiscal year
ending December 31, 2024.
d. Foster & Foster's fees will be $25,000 for the year ending December 31, 2022; $20,315 for 2023;
and $26,355 for 2024.
Trustee Khan moved to approve Resolution 23-05, seconded by Trustee Travis.
Motion passed: 6 ayes, 0 nays.
Tr. Khan Tr. Minx aye Tr. Shiba
Tr. Thill aye Tr. Travis mg Tr. Witko aye
B. Trustee Minx:
Trustee Minx had no formal report this evening.
C. Trustee Shiba:
Trustee Shiba had no formal report this evening.
D. Trustee Thill:
1, Trustee Thill presented Resolution 23-06, Authorizing the Execution of a Service Contract with
G&M Trucking, Inc. for the 2023 Material Hauling Program..
a.
An annual material hauling program is necessary to haul and dispose of construction and demoli-
tion debris, street sweepings, tree stump grindings, and to transport and furnish granular material
for the Village. This contract was bid through a public process in accordance with Village Code.
Two bids were received. G&M Trucking, Inc. was the lowest qualified bidder with a bid amount of
$358,527.50, which was $13,477.50 higher than the Engineer's Estimate of Cost.
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Minutes of January 24, 2023 Board Meeting
XII.
TRUSTEES' REPORTS (continued)
D. Trustee Thill: (continued)
b. However, the bid amount is based upon unit pricing and the final price of the contract will be
based upon the number of units the Village determines. The contract grants the Village the right
to extend the contract for two additional years.
c. This Resolution will authorize a contract with G&M Trucking, Inc. for the 2023 Material Hauling
Program in an amount not to exceed $335,000, and if circumstances warrant, will authorize the
Village Administrator to extend this contract for the 2024 and/or 2025 Material Hauling Programs.
Trustee Thill moved to approve Resolution 23-06, seconded by Trustee Travis.
Motion passed: 6 ayes, 0 nays.
Tr. Khan awe Tr. Minx aye Tr. Shiba aye
Tr. Thill aye Tr. Travis aye Tr. Witko aye
2. Trustee Thill presented Resolution 23-07, Authorizing the Acceptance of a Material Proposal
From Arrow Road Construction Company for the 2023 Material Purchasing Program.
a.
b.
The Village has an annual program to purchase asphalt to maintain Village rights-of-way and
properties. Asphalt removed during Public Works Department maintenance efforts is recycled by
the asphalt producer. The purchase and recycling of construction materials is paid for using
General Funds and Motor Fuel Tax Funds. The use of Motor Fuel Tax Funds is administratively
controlled by the State of Illinois, which requires bidding procedures and contract documents for
these amounts to conform to State requirements.
This contract was bid through a public process in accordance with the Municipal Code and Illinois
Department of Transportation requirements. Sealed bids were received, with the lowest bid
coming from Arrow Road Construction Company with a bid amount of $103,050, including a
mileage factor calculation of $34,500. This bid has been determined to be the lowest responsive
and responsible bid. The bid includes the calculated mileage factor for Public Works to drive to and
from the asphalt plant in Elk Grove Village. The remaining amount of the bid is $68,550 and is for
recycling excavated asphalt and purchasing asphalt. The bid amount is based upon unit pricing
proposed by the contractor for the number of units estimated by the Village, and the final price
of the contract will be based upon the number of units the Village determines to be in its best
interests. The fiscal impact of the contract with Arrow Road Construction Company is an amount
not to exceed $80,000.
Trustee Thill moved to approve Resolution 23-07, seconded by Trustee Minx.
Motion passed: 6 ayes, 0 nays.
Tr. Khan Tr. Minx aye Tr. Shiba aye
Tr. Thill aye Tr. Travis aye Tr. Witko aye
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+, 11.1MinutesoNant aly 24; •023 Board Meeting
XII.
E. Trustee Travis:
Trustee Travis had no formal report this evening.
TRUSTEES' REPORTS (continued)
F. Trustee Witko:
1. Trustee Witko presented Ordinance 23-02, Approving a Preliminary Plat of Subdivision and a
Planned Unit Development Special Use Permit for a Six -Unit Detached Single Family Residential
Development on Property Commonly Known as 9312 Shermer Road in Morton Grove, Illinois.
This is the second reading of this Ordinance.
a. Trustee Witko explained that the Applicant, Varda and Company LLC, submitted complete
Subdivision and Planned Unit Development (PUD) Applications requesting the entitlement of a
detached single-family development with accessory parking, accessways, detention, and landscape
areas for the 1.565 -acre vacant property commonly known as 9312 Shermer Road under Plan
Commission Case PC 22-13. The final preliminary plat of subdivision includes seven new lots, and
the final site plan includes six detached single-family dwellings with common areas to be owned
and maintained by a proposed homeowners' association. The property is zoned R-1 Single Family
Residential. The Subdivision and PUD ordinance include select waivers for public street frontage
and minimum lot depth, area, and width, but the proposed lots are overall substantially compliant
with applicable lot standards. With the exception of two non -conforming interior side yards, the
proposed residences meet all dimensional requirements on an individual basis. With eighteen
proposed off-street parking spaces, the project exceeds the minimum off-street parking
requirement of twelve spaces as set for in the Code. Select waivers to Chapter 12-9 for accessway
design are necessary to authorize the plan as presented.
b. On October 3, 2022, the Appearance Commission reviewed the Application under Case AC 22-11
and voted to issue an Appearance Certificate and recommend approval of the project with
conditions. On October 6, the Traffic Safety Commission reviewed Case PC 22-13 and voted
unanimously to recommend approval of the project and forward comments. On October 17, the
Applicant appeared before the Plan Commission to present the request for approval of the
Application. Based on the Application, staff report, and testimony presented at the public hearing,
the Plan Commission voted unanimously (with one absent) to recommend denial of the
Application.
c. Based on the comments issued at the October 17 meeting of the Plan Commission, the Applicant
revised the Application to reduce site density and respond to concerns raised. In consideration of
the proposed revisions, on November 14, the Village Board voted to remand Case PC 22-13 to the
Plan Commission for reconsideration. On December 19, the Applicant appeared before the Plan
Commission to present the revised Application. Based on the Application, supporting staff report,
and testimony presented at the public hearing, the Pian Commission voted unanimously (with one
absent) to recommend approval of the Application with conditions.
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M in utts of J rlu ai : 24, 20233 a3 n' Mkt
Passed this 14th day of February 2023.
Trustee Khan
Trustee Minx
Trustee Shiba
Trustee Thill
Trustee Travis
Trustee Witko
Approved by me this 14th day of February 2023.
r � k.1-, yL(' L (zZ .a.L)
Janine Witko, President Pro Tem
Morton Grove, Illinois
Attested and Filed in my office this 15th day of February 2023.
Eileen Harford, Village Clerk
Village of Morton Grove, Cook County, Illinois
Minutes by Teresa Cousar
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