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Home My WebLink About12-12-2022MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE RICHARD T. FLICKINGER MUNICIPAL CENTER COUNCIL CHAMBERS DECEMBER 12, 2022 CALL TO ORDER i. Village President Dan DiMaria convened the Regular Meeting of the Village Board at 7:00 p.m. & 11. in the Council Chambers of Village Hall. III. Village Clerk Eileen Harford called the roll. Present were Trustees Rita Minx, Ashur Shiba, John Thill, Connie Travis, and Janine Witko. Trustee Saba Khan was absent with notice. IV. APPROVAL OF MINUTES a. Clerk Harford presented the Minutes of the November 28, 2022 Village Board Meeting. Trustee Minx noted that, on page 5, n., third line down shows the word "uncontrolled" which is an error. It should say "The current contract is capped and controlled, ..." b. Trustee Minx moved to accept the Minutes of the November 28, 2022 Village Board meeting as corrected. Trustee Thill seconded the motion. Motion passed unanimously (with one absent) via voice vote. V. SPECIAL REPORTS NONE VI. PUBLIC HEARINGS NONE VII. PLAN COMMISSION REPORTS NONE VIII. RESIDENTS' COMMENTS (Agenda Items Only) NONE Minutes of December 1Z, 92Z Board Meeting IX. PRESIDENT'S REPORT Mayor DiMaria said he had several administrative items to cover in his report tonight. 1. Mayor DiMaria said the Board and staff had held discussions and concluded that Tuesdays would be a better date to conduct the Village Board meeting twice monthly. He announced that this year's Board Meeting dates are: January 10 May 9 September 12 January 24 May 23 September 26 Fire Chief February 14 June 13 1 October 10 February 28 June 27 October 24 March 14 July 11 1 November 14 March 28 July 25 November 28 April 11 August 8 December 12 April 25 August 22 December 26 (cancelled) Mayor DiMaria said the meeting dates will also be posted on the Village's website. 2. Mayor DiMaria asked for a motion to concur with the following Administrative Appointments, effective January 1, 2023 through December 31, 2023: Village Administrator Ralph E. Czerwinski Corporation Counsel Teresa Hoffman Liston Finance Director/Treasurer Hanna Sullivan Fire Chief Ralph Ensign Chief of Police Michael Simo Director of Public Works Open Trustee Witko moved to concur with these appointments, seconded by Trustee Minx. Motion passed unanimously (with one absent) via voice vote. c. Mayor DiMaria announced the Village Boards and Commissions Chairpersons Appointments. effective January 1, 2023 through December 31, 2023. Advisory Commission on Aging: Hope Hornstein Appearance Commission: John Pietron, Chairperson 1 Bill Zimmer, Vice -Chairperson Community Relations Commission: Arcelia Pimentel Economic Development Commission: TBD Environment & Natural Resource Commission: Georgianne Brunner Fire and Police Commission: Michael Simkins 2 ! : t ‘7J1•_ fes_ �. _ +• T .i Minutes of December 12, 2022 Board Meeting IX. PRESIDENT'S REPORT (continued) Plan Commission/Zoning Board of Appeals: Steve Blonz, Chairperson 1 Chris Kintner, Vice -Chair Special Events Commission: Paul Minx Traffic Safety Commission: Keith White 3. Mayor DiMaria provided the following meeting schedule for 2023 Village Boards and Commissions Mayor DiMaria said this schedule will be posted on the Village's website. 4. Mayor DiMaria noted that these are the 2023 Village Board Liaison Assignments: Mayor DiMaria: Administration Department, Council of Mayors, Northwest Municipal Conference (NWMC), Strategic Plan Trustee Khan: Finance Department, Appearance Commission, Capital Projects, French Market, Lehigh/Ferris TIF Clerk Harford: Family & Senior Services, Advisory Commission on Aging, Condo Assn. Trustee Thill: Public Works Department, Solid Waste Agency of Northern Cook County (SWANCC), MG -Niles Water Commission, Traffic Safety Commission Trustee Minx: Fire Department, Fire Pension Board, Fire & Police Commission, Special Events Commission, RED Center, NIPSTA Trustee Shiba: Building Department, Environment & Natural Resources, Legal Dept., IT Department Trustee Travis: Police Department, Police Pension Board, Fire & Police Commission, Commu- nity Relations Commission Trustee Witko: Community & Economic Development Dept., Economic Development Commission; Plan Commission/Zoning Board 3 TIME DATES LOCATION STAFF LIAISON Advisory Commission on Aging 1:OOpm 2nd Tuesday of the month Civic Center Tom Friel Appearance Commission 7:OOpm 1" Tuesday of the month Council Chambers Zoe Heidorn Community Relations Commission 6:30pm 3rd Tuesday of January, March, May, July, September, November, December Scanlon Conference Room Terry Liston Economic Development Commission 7:OOpm 2nd Monday of the month Scanlon Conference Room Zoe Heidorn Environment & Natural Resources Commission 6:OOpm 1" Tuesday of February, April, June, August, October, December Scanlon Conference Terry Liston Room Fire and Police Commission 1:OOpm 4th Tuesday of the month Fire Station #4 Mike Simo Ralph Ensign Fire Pension Board Quarterly (varies) Fire Station #4 Hanna Sullivan Plan Commission 7:OOpm 3rd Tuesday of the month Quarterly (varies) Council Chambers Police Station Zoe Heidorn Hanna Sullivan Police Pension Board Special Events Commission 6:OOpm 3`d Tuesday on alternating months beginning February Public Works 7840 Nagle Tom Friel Traffic Safety Commission 7:OOpm 1St Thursday of the month Council Chambers Chris Tomich Zoning Board of Appeals 7:00 pm 3rd Tuesday of the month Council Chambers Zoe Heidorn Mayor DiMaria said this schedule will be posted on the Village's website. 4. Mayor DiMaria noted that these are the 2023 Village Board Liaison Assignments: Mayor DiMaria: Administration Department, Council of Mayors, Northwest Municipal Conference (NWMC), Strategic Plan Trustee Khan: Finance Department, Appearance Commission, Capital Projects, French Market, Lehigh/Ferris TIF Clerk Harford: Family & Senior Services, Advisory Commission on Aging, Condo Assn. Trustee Thill: Public Works Department, Solid Waste Agency of Northern Cook County (SWANCC), MG -Niles Water Commission, Traffic Safety Commission Trustee Minx: Fire Department, Fire Pension Board, Fire & Police Commission, Special Events Commission, RED Center, NIPSTA Trustee Shiba: Building Department, Environment & Natural Resources, Legal Dept., IT Department Trustee Travis: Police Department, Police Pension Board, Fire & Police Commission, Commu- nity Relations Commission Trustee Witko: Community & Economic Development Dept., Economic Development Commission; Plan Commission/Zoning Board 3 Minutes of December 12, •022 Board Meeting IX. PRESIDENT'S REPORT (continued) 5. Mayor DiMaria asked for the Board's concurrence with several appointments, as follows: Environment and Natural Resources Commission: Kim Moldofsky Special Events Commission: Rita Minx (trustee appointment) and Boyle Wong (at -large member) Ninous Chalabi: Traffic Safety Commission Trustee Travis moved to concur with these appointments, seconded by Trustee Thill. Motion passed unanimously (with one absent) via voice vote. 6. Mayor DiMaria asked that everyone continue to remember the Ukrainian people, and to keep them in our thoughts and prayers. 7. Mayor DiMaria said that "Santa Came to Town" on Saturday, December 3, and it was quite a successful outing! He thanked everyone who participated, especially all the volunteers who helped make this happen. 8. Mayor DiMaria urged everyone to continue to support local businesses, including bars, retail establishments, and restaurants. Mayor DiMaria reiterated that the Village will once again offer holiday lights recycling through February 1, 2023. A holiday lights recycle bin is located in the lobby of Village Hall (6101 Capulina) and all holiday string lighting is accepted through this free program. Discarded lights will be recycled through the Solid Waste Agency of Northern Cook County (SWANCC) and Elgin Recycling. He pointed out that garlands, live greens, wreaths, and other decorations attached to lights will NOT be accepted. If anyone has questions, they should call Elgin Recycling at 847-448-4311. 9. Mayor DiMaria wished everyone a happy, healthy holiday season, from his family to everyone's. He said there a lot of cool things happening in the Village and hoped 2023 would be a healthy year for everyone. X. CLERK'S REPORT Clerk Harford had no formal report this evening. 4 Minutes of December 12, 2022 Board Meeting XI. STAFF REPORTS A. Village Administrator: 1. Village Administrator Czerwinski presented Ordinance 22-23, Authorizing the Transfer of Funds from the Lehigh Avenue/Ferris Avenue Tax Increment Financing District to the Lincoln/Lehigh Tax Increment Financing District, and from the Lehigh Avenue/Ferris Avenue Tax Increment Fi- nancing District to the Sawmill Station Tax Increment Financing District Within the Village of Morton Grove, Cook County, Illinois. This is the second reading of this Ordinance. a. Mr. Czerwinski said this Ordinance would authorize separate transfers of revenue from the Lehigh/Ferris TIF District to the Lincoln/Lehigh and the Sawmill Station TIF Districts. He said the Tax Increment Allocation Redevelopment Act allows the Village to transfer funds from one TIF District to a contiguous TIF District(s). This Ordinance will authorize the transfer of $9,290,000 from the Lehigh/Ferris TIF to the Lincoln/Lehigh TIF and $1,700,000 from the Lehigh/Ferris TIF to the Sawmill Station TIF. The funds will be used to further redevelopment projects within the TIF that receives the transferred funds. Trustee Thill moved to adopt Ordinance 22-23, seconded by Trustee Witko. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx aye Tr. Shiba ave Tr. Thill aye Tr. Travis aye Tr. Witko aye 2. Mr. Czerwinski also presented for a first reading Ordinance 22-24, Authorizing an Amendment to the Village of Morton Grove 2022 Adopted Budget. This is the second reading of this Ordinance. a. Mr. Czerwinski explained that this Amendment is need for certain equipment budgeted in 2021 but not expended until 2022 due to supply chain issues in the General Fund, and for redevelop- ment costs for projects in the Lincoln/Lehigh and Sawmill Station TIF Districts. He said ongoing supply chain issues delayed delivery of equipment budgeted in 2021. The budgeted funds not spent in 2021 are in the General Fund balance. The Village adopted Ordinance 21-10 in October 2021, which created the Lincoln/Lehigh Redevelopment Project Area Special Tax Allocation Fund, and Ordinance 21-09 approving the redevelopment plan of the Lincoln/Lehigh TIF. Pursuant to Ordinance 22-23, funds will be transferred from the Lehigh/Ferris TIF to the Lincoln/Lehigh and Sawmill Station TIFs to provide funding for redevelopment project costs. b. Mr. Czerwinski said this Ordinance will amend the 2022 Adopted Budget by adding $2,840,000 to the Lincoln/Lehigh TIF account; $1,700,000 to the Sawmill Station TIF account; $41,000 to another account; and $35,000 to another account. 5 Minutes of pecember 12, 122 Board Meeting XI. STAFF REPORTS (continued) Trustee Witko moved to adopt Ordinance 22-24, seconded by Trustee Minx. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx aye Tr. Shiba aye Tr. Thill aye Tr. Travis Lys. Tr. Witko aye 3. Next, Mr. Czerwinski presented Ordinance 22-27, Amending Title 1, Chapter 11 of the Municipal Code of the Village of Morton Grove to Update the Village Fee Schedule. a. He explained that, in 2020, the Village had amended Title 1 of the Municipal Code to add a new Chapter 11 entitled "Fees." It provided a comprehensive fee schedule for various licenses, permits, and services authorized by the Code set forth in one location of the Code so fees can easily be referenced by the public and annually reviewed by the Village staff as part of the annual budget process. At the direction of the Village President and Board of Trustees, the staff has reviewed Title 1, Chapter 11 in order to ensure that such fees are consistent with fees assessed by State statutes and other municipalities for similar services, and reflect the costs for the Village to administer services related to said fees. This Ordinance updates the Village's water rates to reflect a 2.5% increase for 2023. b. Mr. Czerwinski requested that the Board waive the second reading so that the fee increase can begin on January 1, 2023. Trustee Minx moved to waive the second reading of Ordinance 22-27, seconded by Trustee Travis. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx ay& Tr. Shiba aye Tr. Thill aye Tr. Travis ave Tr. Witko Trustee Thill then moved to adopt Ordinance 22-27, seconded by Trustee Minx. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx ayg Tr. Shiba ay± Tr. Thill ave Tr. Travis aye Tr. Witko a� 4. Next, Mr. Czerwinski introduced Ordinance 22-25, Amending Title 1 Entitled "Administration," Chapter 5 Entitled "Village Board of Trustees," Section 7 Entitled "Meetings" of the Municipal Code of the Village of Morton Grove. a. He explained this Ordinance will amend the Village's Code to change the meeting day of the Regular Village Board Meetings from the second and fourth Monday of each month to the second and fourth Tuesday of each month. 6 • •.�., .w W,_ • • Of O Cembet 12, zoarmard Meetln.: XI. b. STAFF REPORTS (continued) Once again, Mr. Czerwinski requested that the Board waive the second reading of this Ordinance so that the meeting schedule can be implemented for January 10, 2023. Trustee Minx moved to waive the second reading of Ordinance 22-25, seconded by Trustee Travis. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx aye Tr. Shiba aye Tr. Thill aye Tr. Travis ave Tr. Witko aye Trustee Thill then moved to adopt Ordinance 22-25, seconded by Trustee Travis. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx aye Tr. Shiba ay± Tr. Thill aye Tr. Travis Ait Tr. Witko aye 5. Mr. Czerwinski then presented Ordinance 22-26, Requesting Conveyance of Real Estate From the Morton Grove Park District to the Village of Morton Grove, Cook County, Illinois. a. b. c. d. Mr. Czerwinski provided some background about this matter. He said, since approximately 1980, the Village has operated its administrative and police department business at the Richard T. Flickinger Municipal Center, 6101 Capulina Avenue, Morton Grove. Portions of the building, a former elementary schools, were built in 1895 and are now functionally obsolete, inaccessible, energy inefficient, and grossly inadequate to meet the needs of a modern village hall and police department. The Village has for many years sought to rebuild or relocate the Police Department and Village Hall facilities, but has delayed doing so out of concern that the cost of a rebuilding or relocation project would overly burden Morton Grove taxpayers. About a year or so ago, an opportunity presented itself when Fifth Third Bank (the "Bank") approached the Village, saying they did not need the structure they currently have, saying it was too large for their purposes. The structure they refer to is a 26,000 square foot building located on a 1.7 acre parcel at 6201 Dempster Street (the "Bank Property"). The Bank desires to sell the building or tear it down. As Village staff was thinking through the process and about possible future uses for that building, it became clear that, with an addition, it could function as a Village Hall and Police Department. Staff approached the bank to enter into contract negotiations for the purchase of the property while simultaneously planning how it could be reused in a sustainable manner. The structure is in great shape. Mr. Czerwinski said this seems to be a win-win situation, where the Bank can get out of a structure it no longer needs, and the Village can, in the future, move into a structure that it can use and that is very functional and cost-effective. e. The Bank did, however, want to be in a new, smaller building that was in the same area as they currently are in. Dempster Street is very dense and there are not a lot of opportunities there. 7 Minutes of December 12, 2022 Board Meeting XI. STAFF REPORTS (continued) f. Mr. Czerwinski said the Village enjoys a great partnership with the Park District. The Village, recalling when the bank owned a drive-through bank building right across the street from its current location, spoke with the Park District about that parcel and about the possibility of doing a land swap. The Park District would get a portion of the open area north of the Civic Center, which is a grassy area immediately adjacent to Harrer Park, and the Bank would build its new 3,000 square foot facility on the property it used to own, which is currently owned by the Park District. g. The Village would have an opportunity to pick up a 26,000 square foot structure, two stories plus a finished basement, put on an addition, and be able to have an administrative/police department campus. h. Mr. Czerwinski said, this Ordinance, along with Resolution 22-47, will effectuate the exchange of a 0.67 acre parcel of Village -owned vacant land located immediately north of the Morton Grove American Legion Civic Center building (Civic Center), commonly known as 6140 Dempster ("Village Parcel") and a 0.51 acre parcel of vacant land abutting Dempster Street immediately west of the Civic Center, commonly known as 6210 Dempster, along with an easement for vehicular access to Dempster Street ("Park District Parcel"). The Park District parcel was formerly the site of the MB Bank drive-through bank facility, which the Park District acquired in 2010. The parties agree that the Village Parcel and the Park District parcel are of equal value. The Park District and the Village have negotiated an Intergovernmental Agreement for the Exchange of Real Estate ("Exchange Agreement") pursuant to the Local Government Property Transfer Act. i. Upon acquiring the Park District Parcel, the Village intends to sell it to the Bank, who will construct an approximately 3,000 square foot bank branch and accessory drive-through facility on the site and then sell the Bank Property to the Village, who will renovate and improve the Bank Property for use as a Police Department and Village Hall campus. The cost of converting the Bank Property to service the Village's municipal needs is significantly less than the cost of constructing new facilities of a similar size and quality. This Ordinance will authorize the conveyance of the Village Parcel to the Park District. j. Although this is the first reading of this Ordinance, Mr. Czerwinski requested the second reading be waived to coordinate legislative passage of all required resolutions and Ordinances for this project with the Park District. Trustee Minx moved to waive the second reading of Ordinance 22-26, seconded by Trustee Travis. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx aye Tr. Shiba aye Tr. ThilI aye Tr. Travis ly± Tr. Witko gyg Trustee Travis then moved to adopt Ordinance 22-26. The motion was seconded by Trustee Thill. Mayor DiMaria asked if there were any questions from the Board. 8 Minutes of December 12, 2022 Board Meeting XI. STAFF REPORTS (continued) k. Trustee Thill asked if the bank was building its own driveway. Mr. Czerwinski said no additional curb cuts are planned; but this would require an easement on Fernald at the traffic signal. I. Trustee Thill commented that he has always felt that a police department and village hall complex do not belong in a residential neighborhood. He felt the proposed new location would be much easier to find for people coming from out of town. Mayor DiMaria then called for the vote on Ordinance 22-26. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx aye Tr. Shiba �e Tr. Thill aye Tr. Travis ave Tr. Witko ave 6. Mr. Czerwinski brought forward Resolution 22-47, Approving an Intergovernmental Agreement Between the Morton Grove Park District and the Village of Morton Grove and Authorizing Conveyance of Real Estate from the Village of Morton Grove to the Morton Grove Park District, and Approving the Conveyance of Real Estate from the Morton Grove Park District to the Village of Morton Grove, Cook County, Illinois. a. Mr. Czerwinski said this Resolution approves the Intergovernmental Agreement for the land swap between the Village and the Park District, and between the Park District and the Village, that he had just previously explained. Trustee Minx moved to approve Resolution 22-47, seconded by Trustee Thill. b. Trustee Thill asked if the land that's under the Historical Society Annex building would be going to the Park District. Mr. Czerwinski said yes, that's part of the transaction. Mayor DiMaria then called for the vote on Resolution 22-47. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx ly± Tr. Shiba aye Tr. Thill aye Tr. Travis aye Tr. Witko aave_ c. Mayor DiMaria, commenting on Resolution 22-47 and Ordinance 22-26, thanked Village staff and the Park District's staff—Jeff Wait and his crew—for discussing this; it shows how efficient Morton Grove is today, and really, how it's always been for many years. We're always seeing what we have and how to use it rather than just knocking something down to build some new "Taj Mahal" type of Village Hall. Mayor DiMaria said, "That's not our style; it's not what we do." He also thanked Park Board President Schmidt and the other members of the Park Board, including Park Commissioner Paul Minx, for enabling this to come to fruition. 9 Minutes of December 12, 2022 Board Meeting XI. STAFF REPORTS (continued) d. Mayor DiMaria said, "When the Park District and the Village work together, that's when you get success." He noted that in years past, that hadn't always been the case. But now the two taxing bodies are coming together and working together to have this win-win situation. He said the current Village Hall has served its purpose, and agreed with Trustee Thill that the new location will be easier for residents and people from out of town to access. This is a really big day Morton Grove. 7. Mr. Czerwinski reminded the assemblage that Village Hall and Public Works will be closed for Christmas on Monday, December 26, 2022, and for New Year's Day on Monday, January 2, 2023. 8. Mr. Czerwinski announced the following 2023 Holidays and when Village Hall would be closed. B. Corporation Counsel: Corporation Counsel Liston had no formal report this evening. XII. A. Trustee Khan: Trustee Khan was absent with notice—no formal report this evening. TRUSTEES' REPORTS B. Trustee Minx: 1. Trustee Minx presented Resolution 22-49, Authorizing an Intergovernmental Agreement by and Among the Village of Glenview, the Village of Niles, and the Village of Morton Grove for Public Safety Communications Services. a. She explained that, in 2012, Morton Grove and Niles entered into a five-year agreement with the Village of Glenview for police dispatching services for all 911 and 10 -digit emergency calls. 10 Official Holiday Date Village Hall Closed New Year's Day Sunday, January 1 Monday, January 2 Memorial Day Monday, May 29 Monday, May 29 Fourth of July Tuesday, July 4 Tuesday, July 4 Labor Day Monday, September 4 Monday, September 4 Thanksgiving Day Thursday, November 23 Thursday, November 23 Friday after Thanksgiving Friday, November 24 Friday, November 24 Christmas Day Monday, December 25 Monday, December 25 B. Corporation Counsel: Corporation Counsel Liston had no formal report this evening. XII. A. Trustee Khan: Trustee Khan was absent with notice—no formal report this evening. TRUSTEES' REPORTS B. Trustee Minx: 1. Trustee Minx presented Resolution 22-49, Authorizing an Intergovernmental Agreement by and Among the Village of Glenview, the Village of Niles, and the Village of Morton Grove for Public Safety Communications Services. a. She explained that, in 2012, Morton Grove and Niles entered into a five-year agreement with the Village of Glenview for police dispatching services for all 911 and 10 -digit emergency calls. 10 Minutes of December 12, 2022 Board Meeting XII. TRUSTEES' REPORTS (continued) B. Trustee Minx: b. In 2016, the Village renewed its contract for an additional six years. The Village of Morton Grove has received excellent quality dispatching services from Glenview. As the current contract expires on December 31, 2022, staff has negotiated an agreement with the Villages of Glenview and Niles to extend the dispatch service contract through December 31, 2032, which includes upgraded software. The contract rate from 2023 through 2032 would increase by 3% in year one, 3.5% in years two through four, and 3.75% in years five through ten. The total cost to the Village of Morton Grove over the ten-year life of the contract will be $11,583,563.00. Trustee Minx moved, seconded by Trustee Witko, to approve Resolution 22-49. c. Trustee Thill asked if the Village of Niles would pay the same rates as Morton Grove. Mr. Czerwinski said yes. Trustee Thill clarified that the rate isn't based on usage or number of calls. Mr. Czerwinski said that's correct, adding there had been some discussion about "changing the formula" but in the end, with each of the participating municipalities receiving the same quality services, an equal share in the costs is what works, saves the participants money, and is the simplest way to go. Mayor DiMaria called for the vote on Resolution 22-49. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx aye Tr. Shiba aye Tr. Thill aye Tr. Travis aye Tr. Witko ave d. Trustee Minx wished everyone a safe, happy, holiday season and a healthy New Year. She wished peace, tolerance, and acceptance for all. C. Trustee Shiba: Trustee Shiba had no formal report this evening. D. Trustee Thill: Trustee Thill had no formal report this evening, but wished everyone happy holidays. 11 Minutes of December 12, <'22 Board Meeting XII. TRUSTEES' REPORTS (continued) E. Trustee Travis: 1. Trustee Travis thanked everyone who participated in the Winter Adopt -a -Planter program sponsored by the Community Relations Commission. She also wished everyone happy holidays and a happy new year. F. Trustee Witko: 1. Trustee Witko presented Resolution 22-46, Appropriation of 2023 Motor Fuel Tax Funds for the Maintenance of Streets and Highways. a. She explained that, each year, the Village receives a portion of the motor fuel tax collected by the State. These funds must be spent on the eligible improvements of roadways. The State requires an estimate and statement of the maintenance expenses for each year of the program. For 2023, the estimate is $789,000. Trustee Witko moved, seconded by Trustee Travis, to approve Resolution 22-46. b. Trustee Thill asked if the $789,000 was money the Village would receive from the State. Mr. Czerwinski said yes. Trustee Thill noted an amount ($1.4M) near the bottom of the MFT attachment and asked if the Village had to pay the balance of that. Mr. Czerwinski suggested he and Trustee Thill review the MFT form in detail after the meeting. c. Finance Director Hanna Sullivan said the $789,000 is "anticipated" Motor Fuel Tax money; the other expenses are covered by the General Fund. Mayor DiMaria called for the vote on Resolution 22-46. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx aye Tr. Shiba ave Tr. Thill aye Tr. Travis gyg Tr. Witko aye 2. Next, Trustee Witko presented Resolution 22-50, Authorizing the Execution of a Service Contract with Municipal GIS Partners, Inc. (MGP) For Geographic Information System Services. a. She explained the Village has been a member of the Geographic Information System Consortium (GISC) since 2002 to reduce the costs of implementing GIS technology by participating in collective bargaining, group training, joint purchasing, and development and innovation sharing. MGP has been the service provider for GIS services to GISC since the GISC began in 1999. The contract term is from January 1, 2023 to December 31, 2023, but the contract includes optional renewal terms of successive one-year period. 12 Minutes of December 12, 2022 Board Meeting XII. F. Trustee Witko: (continued) TRUSTEES' REPORTS (continued) b. Trustee Witko noted that the financial impact to the Village for this contract would be $88,965. She moved, seconded by Trustee Travis, to approve Resolution 22-50. c. Trustee Thill asked what GIS is used for. Mr. Czerwinski responded, "All the Village's mapping, addressing, transfer stamps; all water mains, sewer line, street poles; it's used for our tree canopy plan, the zoning map, aerial overlays, legislative areas, property lines, and the new resident hand- book." He added, "we are getting millions of dollars of service by participating in the Consortium." d. Trustee Thill noted there are many residential addresses that cannot be seen from the street; he said he thought that was a requirement of the Village: e. Mr. Czerwinski said it is in the Village's Code to have your address visible from the street, and also to have it on the rear of your building. Trustee Minx said sometimes the addresses are on the side of the residence where the mailbox is. Mr. Czerwinski said also in the Village's Code it states that all mailboxes must be four feet in height and the address must be visible. He said the Village seldom actively enforces these rules. Mayor DiMaria called for the vote on Resolution 22-50. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx aye Tr. Shiba aye Tr. Thill aye Tr. Travis aye Tr. Witko ave 3. Trustee Witko then presented Resolution 22-51, Authorizing a Contractual Agreement with Dell, Inc. to Provide For the Renewal of a Microsoft Enterprise Agreement for Microsoft Software Licensing For Operating and Productivity Software For All Village Desktop Computers. a. She explained the Village utilizes and relies on Microsoft Corporation software to operate Village business. The Village's use of Microsoft Corporation software requires the Village to maintain a valid license for all software in use. In 2008, the Village established an Enterprise Agreement licensing structure with Microsoft Corporate through Resolution 08-62, which, in addition to keeping the Village's software licenses up to date, includes annual maintenance support, and software updates and upgrades (Microsoft Software Assurance). The Enterprise Agreement has advantages over individual purchases, including lower platform costs, distributed payments, anniversary period renewals, and software upgrade assurances. b. Trustee Witko noted the Village's current Enterprise Agreement expires on December 31, 2022. The Village's IT Division has researched pricing for Microsoft Enterprise Agreements and has determined that the most favorable pricing can be attained through the current pre -negotiated State of Illinois reseller contract #CMS6945110 for Microsoft Enterprise Agreement licensing, which was awarded to Dell, Inc. of Round Rock, Texas, a large account reseller of Microsoft Software products. 13 Minutes of December 12, 2b22 Board Meeting XII. F. Trustee Witko: (continued) TRUSTEES' REPORTS (continued) c. Trustee Witko said the Village's Information Technology Division recommends renewing the Microsoft Enterprise Agreement through Dell, Inc. of Round Rock, Texas for the period January 1, 2023 through December 31, 2023. The fiscal impact of this Contractual Agreement is $48,455.17. Trustee Witko moved to approve Resolution 22-51, seconded by Trustee Travis. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx Ayg Tr. Shiba aye Tr. Thill aye Tr. Travis aye Tr. Witko 4. Trustee Witko brought forward Resolution 22-52, Authorizing the Purchase of One (1) New 2022 Ford F-250 4x4 Crew Cab Pickup Utility Truck From Bredemann Ford of Glenview, Illinois. a. She explained that the Street Division of the Village's Public Works Department regularly uses a Utility Truck as part of its normal operations. The current Utility Truck has outlived its useful life. The Village typically purchases replacement vehicles of this nature from the Northwest Municipal Conference (NWMC) Suburban Purchasing Cooperative. However, due to supply chain issues, Utility Trucks are not currently available through the Cooperative, and the availability of Heavy - and Light -Duty trucks from most dealerships has been suspended for 2022 and most of 2023, with no certainty of delivery in 2024. b. The Vehicle Maintenance Division has found a new 2022 Ford F-250 SRW 4x4 Crew Cab Pickup Utility Truck which meets the needs of the Department. It is available for purchase from Bredemann Ford of Glenview, IL for a total price of $57,235 before processing fees. After a trade- in credit for three (3) surplus vehicles of $6,000, the net cost to the Village is $51,757.24. Funds for this purchase are available in the 2022 Water Enterprise and General Fund budgets. Although code requirements for competitive bidding for contracts over $25,000 were not met, the Village Administrator recommends the Board waive the requirement due to vehicle supply chain realities. Trustee Witko moved to approve Resolution 22-52, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx Ay± Tr. Shiba aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Mayor DiMaria aye 5. Concluding her report, Trustee Witko wished happy holidays to all. 14 XIII. OTHER BUSINESS NONE XIV. WARRANTS XV. lifeitiWirrItiettrikr=2gEL Meetin Trustee Shiba presented the Warrant Register for December 12, 2022 in the amount of $2,968,967.50. He moved to approve this evening's Warrant Register as presented, seconded by Trustee Witko. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Khan absent Tr. Minx aye Tr. Shiba ayg Tr. ThiII aye Tr. Travis aye Tr. Witko aye RESIDENTS' COMMENTS Rudy Vilk wished good health to the Board and their families. He wondered what the new vehicle (referenced in Resolution 22-52) would be used for and wondered what was considered "high mileage." He thought that term could mean different things to different people. He noted that the Village's code enforcement department has problems. He expressed further concern about his water bill. And he felt that by limiting his comments to three minutes, Mayor DiMaria was denying him his freedom of speech. XVI. ADJOURNMENT Trustee Minx moved to adjourn the meeting, seconded by Trustee Witko. Motion passed unanimously via voice vote. The meeting adjourned at 7:43 p.m. 15 Minutes of December 12, 2022 Board Meeting Passed this 10th day of January 2023. Trustee Khan Trustee Minx Trustee Shiba Trustee Thill Trustee Travis Trustee Witko Approved by me this 10th day of January 2023. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois Attested and Filed in my office this 11th day of January 2023. Eileen Harford, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by Teresa Cousar 16