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HomeMy WebLinkAbout08-22-2022 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE RICHARD T. FLICKINGER MUNICIPAL CENTER COUNCIL CHAMBERS AUGUST 22, 2022 CALL TO ORDER I. & II. Village President Dan DiMaria convened the Regular Meeting of the Village Board at 7:00 p.m. in the Council Chambers of Village Hall. III. Village Clerk Eileen Harford called the roll. Present were Trustees Bill Grear, Rita Minx, John Thill, Connie Travis, and Janine Witko. Trustee Saba Khan was absent with notice. IV. APPROVAL OF MINUTES Trustee Minx moved to accept the Minutes of the August 8, 2022 Village Board meeting as presented, seconded by Trustee Thill. Motion passed unanimously via voice vote with 1 absent. V. 1. a. b. SPECIAL REPORTS Outstanding Neighbor Recognition: Steve Precht, presentation by Trustee Connie Travis Trustee Travis explained that, each month, the Community Relations Commission (CRC) acknowledges an “Outstanding Neighbor” from nominations received by residents regarding someone in their neighborhood for doing special things that help make the neighborhood a better place. This month’s Outstanding Neighbor is Steve Precht, who, unfortunately, could not be here tonight. Steve was nominated by Cara Menzies. Cara’s nomination of Steve stated “Steve is really the best example of a caring, outstanding neighbor—from clearing snow, bringing in trash cans, and keeping an eye on packages to getting to know and entertaining neighborhood children (and pets), and caring about us all personally. It also helps that he’s a retired firefighter, so we all feel a little safer as well. Steve is truly an example of someone who selflessly serves his community. Our family and everyone on this block are so lucky to have Steve and his wife Stacey, who is a nurse and is also a wonderful part of our community.” Trustee Travis congratulated Steve and said the Village will send him a pen, a special pin, an “Outstanding Neighbor” certificate signed by Mayor DiMaria, and a gift card. The Board and assemblage applauded Steve. VI. PUBLIC HEARINGS NONE Minutes of August 22, 2022 Board Meeting 2 VII. PLAN COMMISSION REPORTS NONE VIII. RESIDENTS’ COMMENTS (Agenda Items Only) NONE IX. 1. 2. 3. 4. PRESIDENT’S REPORT Mayor DiMaria announced that, beginning in the next few days, Oakton Street will be resurfaced between Waukegan Road and Long Avenue. Lehigh Avenue will be resurfaced from Touhy Avenue to Oakton Street. The starting date for the Lehigh Avenue resurfacing has not yet been published. Mayor DiMaria said both projects are expected to be completed by the end of this year’s construction season. Mayor DiMaria asked the Board and assemblage to remember that the distressing events in Ukraine continue. He urged everyone to keep the Ukranian people in their hearts, thoughts, and prayers. Mayor DiMaria reminded everyone that the second Morton Grove Sustainability Expo will take place on Saturday, September 10, from 10:00 a.m. to 1:00 p.m. at the Civic Center at 6140 Dempster Street. This free educational and family-friendly event was highly successful last year and promises to be even better this year! Mayor DiMaria thanked all who participated in the Strategic Plan workshops, especially Trustee Witko who stepped in for him when he couldn’t attend one of them. The Strategic Plan has worked well for the last 15 years or so, but it was time for it to be updated. This is very important work and he was grateful for all who shared their time and ideas during these workshops. X. CLERK’S REPORT Clerk Harford had no formal report this evening. XI. A. STAFF REPORTS Village Administrator: Mr. Czerwinski had no formal report this evening. Minutes of August 22, 2022 Board Meeting 3 XI. B. STAFF REPORTS (continued) Corporation Counsel: Corporation Counsel Liston had no formal report this evening. XII. A. TRUSTEES’ REPORTS Trustee Grear: Trustee Grear had no formal report this evening. B. Trustee Khan: Trustee Khan was absent with notice. Her report tonight will be given by Trustee Travis. C. Trustee Minx: Trustee Minx had no formal report this evening. D. Trustee Thill: Trustee Thill had no formal report this evening. E. 1. a. Trustee Travis: On behalf of Trustee Khan, Trustee Travis presented Ordinance 22-16, Approving a Special Use Permit for a Mixed-Use Development on Property Commonly Known as 6222 Lincoln Avenue and 8503–8509 Fernald Avenue in Morton Grove, IL. This is the second reading of this Ordinance. Trustee Travis moved to adopt Ordinance 22-16, seconded by Trustee Witko. Trustee Grear asked about the timing for renovating the building. Community Development Administrator Zoe Heidorn responded that the Special Use Permit requires that this work be completed fairly quickly; she said, “It’s a pretty aggressive schedule.” Minutes of August 22, 2022 Board Meeting 4 XI. E. b. 2. a. 3. a. TRUSTEES’ REPORTS (continued) Trustee Travis: (continued) Trustee Minx asked why the Planning/Zoning meeting sign was still up on the property. Ms. Heidorn said it would be until the Board votes on this Ordinance; right now, it’s still “pending.” Mayor DiMaria called for the vote on Ordinance 22-16. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear aye Tr. Khan absent Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Next, Trustee Travis presented Resolution 22-34, Authorizing an Agreement With American Traffic Solutions, Inc. For Automated Traffic Safety Camera Equipment and Services. She explained that the Village has an interest in encouraging motorists to comply with traffic laws to reduce the number of traffic infractions and accidents and to improve safety. In 2009, the Village established and implemented an automated traffic safety camera program and entered into a contract with American Traffic Solutions, Inc. (ATS) to provide equipment and services for the program. The contract was extended through March 31, 2022. In January of 2022, the Village issued a Request for Proposals from qualified vendors who could provide the Village with the equipment and services needed to maintain its automated traffic safety camera program. ATS, doing business as Verra Mobility (“Verra”) responded with a proposal which was determined to be most advantageous to the Village. Subsequent negotiations with Verra resulted in a proposed five-year contract for automated traffic safety camera equipment and related services for a monthly fee of $4,400. Trustee Travis moved, seconded by Trustee Minx, to approve Resolution 22-34. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear aye Tr. Khan absent Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Lastly, Trustee Travis presented Resolution 22-35, Approving a Contract With Ultra Strobe Communications, Inc. For the Change-Over of New Police Vehicles. She explained that five Police Department vehicles have surpassed their useful life due to age and high mileage. Replacement vehicles have been purchased, but before they can be placed into service, it is necessary for the vehicles to undergo a change-over process to install specialized policing equipment and electronics. The Police Department solicited quotes and analyzed the timing and quality of services from companies who specialize in this work. Minutes of August 22, 2022 Board Meeting 5 XI. E. b. c. d. e. f. TRUSTEES’ REPORTS (continued) Trustee Travis: (continued) Trustee Travis said that the Morton Grove Police Chief has determined that the quote provided by Ultra Strobe Communications, Inc. of Crystal Lake, IL in the amount of $48,798.65 to change over five new police vehicles best met the Department’s needs. Trustee Travis noted, although the Village Code’s competitive bidding requirements for contracts over $25,000 were not met, the Village Administrator recommends the Board waive these requirements due to the solicitation of quotes performed by the Police Department, the Department’s extensive analysis of the qualified vendors’ services, and the recommendation of the Police Chief that Ultra Strobe Communications, Inc. best meets the Department’s needs at this time. Trustee Travis said the fiscal impact of this Resolution is $48,798.65 for changing over five (5) new police vehicles. She moved to approve Resolution 22-35, seconded by Trustee Thill. Trustee Grear noted that the Police Department vehicles are in use 24/7, 365 days a year, so they tend to “age” faster than a typical vehicle. Mayor DiMaria called for the vote on Resolution 22-35. Motion passed: 6 ayes, 0 nays, 1 absent. Tr. Grear aye Tr. Khan absent Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Mayor DiMaria: aye Mayor DiMaria’s vote was required because an affirmative vote of at least three-fifths of the Corporate Authorities, including the Mayor, is required to waive the Competitive Purchasing Requirements of the Municipal Code. F. Trustee Witko: Trustee Witko had no formal report this evening. XIII. OTHER BUSINESS Mayor DiMaria reported that he had attended the Assyrian Festival at the Park District yesterday. He said he’s always happy to see how diverse Morton Grove is and how all of us are able to live in harmony with each other. He thanked the planners of the Festival for inviting him, noting that he represented the Village Board by being there. Minutes of August 22, 2022 Board Meeting 6 XIV. WARRANTS Trustee Grear presented the Warrant Register for August 22, 2022 in the amount of $1,775,644.31. He moved to approve this evening’s Warrant Register as presented, seconded by Trustee Minx. Motion passed: 5 ayes, 0 nays, 1 absent. Tr. Grear aye Tr. Khan absent Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye XV. RESIDENTS’ COMMENTS NONE XVI. ADJOURNMENT Trustee Minx moved to adjourn the meeting, seconded by Trustee Witko. Motion passed unanimously via voice vote, with one absent. The meeting adjourned at 7:13 p.m.