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HomeMy WebLinkAbout2008-10-27 AgendaAGENDA VILLAGE OF MORTON GROVE MEETING OF THE BOARD OF TRUSTEES TO BE HELD AT THE RICHARD T. FLICHINGER MUNICIPAL CENTER OCTOBER 27, 2008 Meeting 7:30 pm Call to Order 2. Pledge of Allegiance 3. iZoil Call 4. Approval of Minutes - Regular Meeting, October 13, 2008 5. Public Hearings 6. Special Reports a. Employee Recognition Award to he Presented to Alvin Abuja by Village Administrator Jose}~h Wade and Mayor Richard Krier 7. Resident's Comments (agenda items only) 8. President's Report-Administration, Noy°thwestMunicipal Cor~erenee, Council ofM~zyors, 'lIF Committee, Capital Projects, Real Estate Committee a. Proclamation -Arbor Day -November 7, 2008 9. Clerk's Report - Condonxinium Association, Advisory Commission on Aging 10. Staff Reports a. Village Administrator b. Corporation Counsel 1 1. Reports by Trustees a. Trustee Brunner -Legal, Family and Senior Services Deparh~2ent, Cable and Telecommunications Commission, Environmental Health, Waukegan Road TIF Review, Solid Waste Agency of Northern Cook County, Community Relations Commission ('trustee Kogstad) 11. Reports by Trustees (continued) b. Trustee Kogstad -Comprehensive Plan, Advisory Commission on Aging (Trustee Minx) c. Trustee Marcus -Police Depar°tnaent, Police and Fire Commission, Real Estate Committee, Chamher of Commerce (Trustee Thill) d. Trustee Minx - Fdnance Department, Real Estate Committee, Plan Commission, Ferris/Lehigh TIF Review, Fire Depat°tment, RED Center, NIPSTA, Capital Pt°ojects, Police and Fire Commission, Economic Development, North~~est Municipal Conference (Trustee Staackmann~) 1) Ordinance 08-40 (Introduced October 13, 2008) Granting a Special Use Amendment in the Village to Allow a Second Story Additional and Reconstruction for the Property Commonly Known as Bethany Terrace, 8425 Waukegan Road, Morton Grove, Illinois 2} Resolution 08-59 (Introduced October 27, 2008) Adopting a Village Identity Theft Prevention Program 3) Resolution OS-60 (Introduced October 27, 2008) Adopting a Economic Development Strategic Plan for the Village e. Trustee Staackmann -Building Department, Appearance Commission, ESDA, 7T/Communications, Dempster Street Corridor Plan (Trustee Brunner) £ Trustee Thill -Public Worlrs, Capital Projects, Traff c Safety Commission, Natural Resource Commission, Solid Waste Agency of Northern Cook County (Trustee Marcus) 12. Other Business 13. Presentation of Warrants - $513,448.40 14. Residents Comments I5. Executive Session -Personnel, Labor Negotiations, and Real Estate 16. Adjournment - To ensure hell accessibility and equal participation for all interested citizens, individuals wuh disabilidies who plan to atfend and w&o require certain accommodations in order to observe and/or participate in this meeting, or who have questions regarding fihe accessibility of these,facilities, are requested to contact Susma or Marlene (847/470-5220) promptly to attow the Village to make reasonable accomnodations. CALL TO ORDER Village President Rick Krier called the meeting to order at 7:30 p.m. and led the assemblage in the Pledge of Allegiance. If. -Village Clerk Carol Fritzshall called the roll. Present were: Trustees Georgianne Brunner, Roy Kogstad, Shel Marcus, Rita Minx, Dan Staackmann, and John Thill. T APPROVAL OF MINUTES IV. Regarding the Minutes of the September 22, 2008 Regular Meeting, Mayor Krier asked if anyone had any changes or corrections to the Minutes. Trustee Brunner had two corrections. First, on page 6, under her report, 3`' paragraph, the sentence should read: "Trustee Brunner also reported that the Recycling Incentive Program, which started in May, was working well and Morton Grove would be receiving a check for approxrmafely $30,000 in October because of it." The second correction was on page 11 under "Residents' Comments", item C, the second paragraph, should read: "Trustee Brunner noted that, on her block, her house used to flood because her neighbors put in flood controls. Now that she, too, has flood controls, her house no longer floods. She said perhaps Debbie should...". Trustee Minx moved, seconded by Trustee Thill, to approve the September 22, 2008 Regular Meeting Minutes as corrected. Motion passed unanimously via voice vote. PUBLIC HEARINGS NONE V. SPECIAL REPORTS Swearing In Ceremony for New Police Officers Fire and Police Commission Chairman Mike Simkins, along with Chief Paul Tasch and Trustee liaison Marcus, welcomed two new police officers to the Village. Chairman Simkins provided background on both. Minutes of October 13, 2008:Boartl Meetings V. SPECIAL REPORTS (continued) Officer Jim Fiejtek began his Morton Grove career on September 25'". A certified police officer, he was born in Poland and raised in Chicago. After a stint in the army, he attended Eastern University and graduated with a Bachelors degree. He has served as a Deputy Sheriff for Cook County for the past five years and speaks fluent Polish. The Board and assemblage congratulated Officer Fiejtek as Trustee Marcus pinned on his badge. The second new officer is Gina Cameron. Officer Cameron also began employment in Morton Grove on September 25 and began attending the training program at the Police Academy on September 29. She was born and raised in Des Plaines and is a Maine West graduate. Officer Cameron attended Western University and graduated with a Bachelors degree. She has held a variety of security positions over the last several years. The Board and assemblage congratulated Offcer Cameron as Trustee Marcus pinned on her badge. b. Employee Recognition Awards c. Mayor Krier and Administrator-Wade recognized and congratulated Alvin Abuja, Ed Panko, and William Gaeding, each with 15 years in the Police Department; Lili Baker for her 30 years with the Police Department; Steven Kunzie with 20 years on the Fire Department; and Mary Jo LeBeau, who's been with the Fire Department for 35 years. Plan Commission Chairman Ron Farkas presented this case. He said there would basically be no change to the footprint of the structure; the change would be a two-story wing of single- occupancy rooms rather than cone-story wing ofdouble-occupancy rooms. The floor space is increasing but the number of beds will decrease. Bethany Terrace representatives felt this change would be more in tune with market demands. Village staff had several concerns regarding the buildrig, the parking lot, the lighthg, and Main Street, which all needed improvement to meet current Village codes. Village Planner Bonnie Jacobson noted, at the Plan Commission hearing, that this would be the fourth Special Use amendment since the original Special Use Permit was issued in 1962. She suggested that a new Special Use Permit be granted that would supersede the previous amendments. One potential "issue" is the ownership of Main Street. The Applicant is working it out with the Village of Niles. Chairman Farkas said that one concerned party spoke at the Plan Commission hearing-a neighbor who had concerns about the two-story wing blocking some of the daylight coming into her house; the length of the construction; and parking. The Applicant responded to her concerns, saying that the construction period is estimated to be one year and the paving of Main Street would improve her parking situation and allay her concerns. The Plan Commission unanimously recommended approval of this case, subject to twenty specified conditions. Mayor Krier asked if any of the trustees had any questions. V. SPECIAL REPORTS (continued) Trustee Thill asked if the matter of the fire hydrant on the east side of Caldwell had been resolved, and if so, at whose expense. Trustee Brunner noted that the Special Use Permit would be limiting Bethany Terrace to 202 beds and asked what the bed count is currently. Chairman Farkas said that it is currently 203 beds, but after the new wing with single- occupancy rooms is completed, the count will be 193 beds. Mayor Krier asked that the representatives from Bethany Terrace respond to Trustee Thill's question at the time the ordinance is presented. Plan Commission Case PC08-07 Requests a Special Use Permit for a Commercial Wireless Antenna Installation and AncillaN Equipment at the Existing Tower Located at 6101 Capulina. Chairman Farkas presented this case, stating that the Applicant, T-Mobile, is requesting a Special Use Permit to install nine antennas on a platform on the existing monopole at the Village Hall site. The monopole was constructed in 1997 and houses another carrier, as well as the Village's police antennas. Representatives for the P.pplicant stated that the reasen for this request is that there is much more in-building cell phone use than in the past, and these antennas will help reduce coverage gaps. Chairman Farkas said that one of the commissioners had asked about the structural integrity of the tower, and the Applicant responded that a structural analysis of the tower had been conducted and the conclusion was that the structure is sound. Chairman Farkas noted that two concerned parties spoke at the Plan Commission hearing regarding this case. One person wondered at what point are there too many antennas at one location. Village Planner Bonnie Jacobson said that this is one of the reasons these installations are a special use, so that each case can be looked at individually. There is also a practical limit based on the structural soundness of the supporting structure if too many antennas are placed on it, as well as an adequate supply of land for the ground-mounted equipment. The other person asked about the revenue source, which, as Chairman Farkas pointed out, is not within the purview of the Plan Commission. The Plan Commission unanimously recommended approval of this case. Mayor Krier asked if any members of the Board had any questions. There were none. VI. RESIDENTS' COMMENTS (Agenda Items Only) NONE VII. PRESIDENT'S REPORT Report on Windy City Amusements and the Morton Grove Days Commission Mayor Krier said he put this on the Agenda because he felt it was important. One of the main community events for years in Morton Grove has been the 4`h of July celebration. He noted that there had been an article in the newspaper recently about a homicide that had occurred in St. Charles, Illinois, that was related to Windy City Amusements' carnival employees. Since this is the firm the Village uses, Corporation Counsel Liston looked into this right away. The Village has a contract with Windy City. One of the Park Board commissioners called the Village Administrator to say that the Park Board was going to recommend that the carnival be Minutes of October 13, 2008 6oaM Meetin'' VII. PRESIDENT'S REPORT (continued) cancelled for 2009. Mayor Krier felt more discussion about this was needed. He read for the record a letter he had sent to the members of the Park Board and the president of the Morton Grove Days Commission, which is a separate organization under the umbrella of the Park District. The letter stated that "residents have enjoyed the Village's 4th of July activities (the parade, the carnival, the live bands and entertainment, the food and beverage tents, the fire- works) for decades;" and noted that these activities create a wonderful sense of community and "contribute to the consensus that the Village of Morton Grove is one of the best places to live in this country." The letter pointed out that these activities are costly, and that a large portion of the expense is paid for by revenues generated from the carnival. Last year, the Village assumed the responsibility for the carnival contract (at the request of the Park District), and negotiated athree-year contract with Windy City Amusements, the company that has been used for over 20 years by the Village. As part of the negotiations, either party has the right to terminate the contract upon written notice nine months' prior to the carnival. The Village has sent a letter to Windy City stating that it would not automatically renew ~s contract for 2009. Late in September, Administrator Wade was notified that the Park Board was recommending that the Village cancel its contract with Windy City. Mayor Krier said his purpose in writing to both the Park Board and the Morton Grove Days Commission was to invite them to attend to- night's Board meeting so that the matter could be discussed further. His letter asked them to respond by letting him know whether or not they would be at the Board meeting. He received a written response from the Park Board saying that they respectfully declined to attend because they felt the matter should be taken up with the Morton Grove Days Commission. Mayor Krier said he just wanted people to know what's going on. He had the feeling that most people in the Village want to keep things the same, and encouraged everyone to attend the next meeting of the Morton Grove Days Commission, which is scheduled for Tuesday, October 21, 2008, at 5:30 p.m. at Prairie View Center, on the second floor. Trustee Staackmann said everyone understands what Morton Grove Days means to the community. He noted that, for years, there was rio carnival. He said thaf it's always been a concern of the Morton Grove Days Commission, the Park Board, and the Village, that no "incidents" occur because of the carnival. Trustee Staackmann pointed out that the Police Department does background checks on every Windy City employee before the company sends them here for the carnival, and has, on occasion, rejected certain employees. He said he thought the incident in St. Charles was an isolated incident and felt confident that the Morton Grove's police department was indeed doing its due diligence and taking all precautions to have a safe carnival. Trustee Staackmann said that, if there is no carnival, where will the funding come from for the fireworks display? He felt that it's vital to have the carnival as a revenue source for the fireworks and for the parade. He also commented that the 4th of July festivities in Morton Grove have become such a tradition that local businesses count on them economically. He said he would like to keep Morton Grove Days viable. Trustee Brunner said she is the current liaison to the Morton Grove Days Gommission and encouraged everyone to come to the above-mentioned meeting and let the commissioners know how they feel about this mattes Mayor Krier stated that the carnival made over $20,D00 profit last year, which pays for a lot of the expenses involved in the 4'h of July activities. He agreed with Trustee Staackmann, adding that the Village's Police Department has tightened its background checks. Minutes of October73, 20088oard Meetin V. (continued) Trustee Staackmann noted that, in response to security concerns, last year the Morton Grove Days Commission stepped up security by hiring an outside professional security firm to augment the use of police and EMA personnel. The Commission stepped up to the plate and found the funds to pay for this extra security, proving that it does take security very seriously. Appointments Next, Mayor Krier sought the concurrence of the Board on his appointment of Corina Keating to the Plan Commission/Zoning Board of Appeals. Ms. Keating is a civil engineer who works for the City of Elmhurst and is very familiar with municipal engineering matters. She also brings diversity to the Plan Commission. Trustee Brunner moved, seconded by Trustee Minx, to concur with the Mayor's appointment of Corina Keating to the Plan Commission. Motion passed unanimously via voice vote. VIII. C<_ERK'S REPORT Clerk Fritzshall announced that early voting begins today and continues through October 30. Morton Grove is an early voting location. People can come and vote at Village Hall on Monday through Saturday from 9:00 a.m. to 5:00 p.m. If people would like to early vote on Sundays, they can go to the Skokie Courthouse from 9:00 a.m. to 12 noon. Clerk Fritzshall said there have been a record number of new registrants, and encouraged everyone to early vote. Mayor Krier commented that by 4:00 p.m. today, 90 people had already participated in early voting. County Clerk David Orr told Mayor Krier that he thought there would be an 80% voter turnout. Trustee Minx said she heard on the 6:00 p.m. news today that, nationally, 20,000 people have already voted. IX. A. Village Administrator STAFF REPORTS Mr. Wade announced that two budget workshops would be held. The first will be on October 16 at 7:00 p.m. and the second on October 18 at 9:00 a.m. Both workshops will be held at Village Hall in the Trustees' Conference Room. Mr. Wade then asked Finance Director Partipilo to provide a look at where the Village stands on its current budget, as of June 30, 2008. Ms. Partipilo said she would concentrate on three main funds: the Motor Fuel Tax (MFT) Fund; the Water/Sewer Fund, and the General Fund. She said the MFT Fund is receiving less revenue than what was projected/budgeted. As for the expenses, much of the expense was incurred this past winter with the salt shortages and with the price of salt being much higher than anticipated. The original plan was to pay for the Austin Avenue improvement project by using some of the MFT fund balance; however, that fund balance has been considerably reduced, therefore the Austin Avenue improvement expense is being transferred to the Capital Improvement Fund. Ix. STAFF REPORTS (continued) As for the Water/Sewer Fund, Ms. Partipilo said that the revenue is about $68,000 less than projected; however, expenses are also lower. She explained that some of the equipment that has been purchased has come in under budget, which has helped. Also the Village changed its vendor for utility billings and that has resulted in a savings. As far as the General Fund, sales tax revenue is Tower due to the economy, and shared revenue from the State has also been slow to come in. Building permits and real estate transfer taxes are also not generating the budgeted revenue. General Fund expenditures fall into two categories: contractual and commodities. In the contractual category, expenses are low because collective bargaining negotiations haven't begun yet. In the commodities category, expenses are higher than budgeted due to high fuel costs and the high cost of salt over the past winter. Ms. Partipilo said that salt prices will be high this winter too, because the State was unable to get a vendor to bid on its salt contract. All in all, the General Fund revenue is estimated to be $340,000 lower than budgeted. Ms. Partipilo Said that Village staff and department heads are dorng an. excellent job of control- ling costs; most departments are under budget, with two exceptions: the lT Department and Public Works. The IT Department is.over budget because of the new telephone system, which was approved after the budget was approved. Public Works is over budget because of the higher-than-anticipated need for and cost of the salt last winter. Ms. Partipilo said that the 2009 Budget will see increases in insurance costs and pension contributions, with less revenue and lower spending. The Village will need to dip into the fund balances in the Water/Sewer Fund and the General Fund. She reminded the Board that the Village already drew down some funds in 2007 for the reduction in the garbage fee. The budget workshops will be taped so they can be viewed by the residents. Channel 6 will have the schedule of when they will be shown. Mayor Krier asked if there were any questions. Trustee Staackmarin asked about the $116,000 deficit in the IT Department. He said the Board had been told that the new phone system would result in substantial savings for the Village, and he wondered if that savings was reflected in these numbers. Ms. Partipilo said the savings is showing up in the General Fund and the Village is starting to see a savings of approximately $2,000 a month. Trustee Staackmann clarified that the deficit, then, is being offset. Ms. Partipilo said yes. Corporation Counsel: Ms. Liston had no report. X. A. Trustee Brunner: TRUSTEES'REPORTS Trustee Brunner had no report. Minutes of OCtober93, 2008 ~nard Meeting{ X. B C. TRUSTEES' REPORTS (continued) Trustee Kogstad: Trustee Kogstad had no report. Trustee Marcus: Trustee Marcus presented Resolution 08-57, Authorization for the Disposition of Un- claimed Bicycles Recovered by the Morton Grove Police Department. He explained that the Police Department receives calls on a regular basis for found bicycles in the Village. The bicycles are collected and inventoried and stored in the police garage. They are kept at least six months to allow the department time to ascertain ownership. If ownership cannot be ascertained, the department can dispose of the bicycles in accordance with department policies and State guidelines. This resolution would authorize the donation of sixteen found bicycles to anot-for-profit group based in Evanston. Trustee Marcus moved to approve Resolution 08-57, seconded by Trustee Staackmann. Trustee Thill asked if there would be any chance to allow Village residents to accept any of the bicycles. Administrator Wade did not see any difficulty with doing that, acknowledging that it was another alternative to the Police Department's recommendation. Trustee Staackmann asked if the Village would in any way be liable if anyone got hurt using one of the bicycles. Corporation Counsel Liston suggested, as a matter of prudence, that anyone accepting a bicycle should be asked to sign a disclaimer. Mayor Krier called for the vote on Resolution 08-57. Upon the vote, the motion passed: 6 ayes, 0 nays. Tr. Brunner aye Tr. Kogstad awe Tr. Marcus aye Tr. Minx aye Tr. Staackmann awe Tr. Thill ~2 Trustee Marcus noted that the Police Department is again spearheading the "Holidays for Heroes" campaign in October. Last year, 63 boxes weighing 1,800 pounds were sent to service men and women in Iraq and Afghanistan. The Police Department would like to surpass last year's totals. Trustee Marcus encouraged everyone to pick up one of the flyers that listed the items needed and to share the information with their families and friends. Collection boxes for this program are located in stores and schools throughout the Village. For more informa- tion, people are asked to contact Freya Maslov at the Police Department at (847) 663-3832. D. Trustee Minx: Trustee Minx presented Resolution 08-58, To Authorize the Purchase and Installation of New Emergency Alert SystemlOutdoor Warning Siren Equipment. She explained that the Village had been awarded a grant for the purchase of equipment to support enhancements to the existing capabilities of its outdoor warning system. The grant, in the amount of $30,000, was sponsored by Rep. Beth Coulson. Placement of this outdoor warning siren will enhance the warning capability in the northeast section of the Village and supplements the existing outdoor warning system, which operates at four locations: Minutes of October 73, 2008 Boartl PAeeting X. D. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) Hamer Park, Oriole Pool, Lincoln and the Edens Expressway, and Prairie View Park. The work will be awarded to the vendor that is the exclusive distributor and installer of Whelan systems for this region, ensuring that all equipment purchased will be standardized and compatible with existing equipment. Trustee Minx moved, seconded by Trustee Staackmann, to approve Resolution 08-58. Trustee Kogstad asked if the Village had actually received the grant money for this purchase. Finance Director Partipilo said yes. Trustee Kogstad asked if the Village had paid for this equipment yet. Ms. Partipilb said that it had not, pending passage of this Resolution. Upon the vote, the motion passed: 6 ayes, 0 nays. Tr. Brunner aye Tr. Kogstad aye Tr. Marcus Tr. Minx ~ Tr. Staackmann ~ Tr. Thill 2• Next, Trustee Minx presented for a first reading Ordinance 08-40, Granting a Special Use Amendment in the Village of Morton Grove to Allow a Second Story Addition and Reconstruction for the Property Commonly Known as 8425 Waukegan Road, Morton Grove, Illinois. She explained that this ordinance was pursuant to Plan Commission Case PC08-06, heard earlier this evening. It would grant a special use amendment for the construction of a second story addition and the reconstruction of the southwest wing of the current building. The new construction will be within the existing footprint of the building. The occupancy will be lower since most rooms will now be single-occupancy. As part of the reconstruction, the building will be fully sprinklered and a new state-of-the-art air handling system will be installed. Mayor Krier brought up the question of the fire hydrant that Trustee Thill had raised earlier. Bernard Citron, representing the applicant, stated that the applicant would be bringing the fire hydrant over to Bethany Terrace's side of the street at its expense. In response to Trustee Brunner's question, the State has licensed Bethany Terrace for more than 202 beds. The facility will have 193 beds once the reconstruction is complete. Trustee Thill commented that he's attended a lot of Plan Commission hearings and complimented Mr. Citron and the other representatives of Bethany Terrace for the outstanding way they handled themselves throughout this process. They've proven to work well with the Village staff and Trustee Thill felt they were the best group he's ever seen come before the Plan Commission or Village Board. Mayor Krier echoed this sentiment. Trustee Marcus asked about the neighbor who was concerned that the new two-story wing would impede her light. Mr. Citron said that this particular neighbor is about 100 feet away from the building and is south of Bethany Terrace, so the building will not cast any shadows on her property. She'ii benefit, too, from the improvements that Bethany Terrace is making to Main Street. Mayor Krier noted that this is a first reading and told Mr. Citron that the ordinance would be voted on at the next Board Meeting. . fiAinutes of pcto6er 73, 200$ Sward Meeting X. D. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) 3. Trustee Minx then introduced for a first reading Ordinance 08-41, An Ordinance Granting a Special Use Permit in the Village of Morton Grove for Property Located at 6101 Capulina Avenue for a Commercial Wireless Antenna Installation. This is pursuant to Plan Commission Case PC08-07, heard earlier this evening. Trustee Minx explained that this ordinance would approve a special use permit to construct a commercial wireless antenna installation .and ancillary equipment at 6101 Capulina Avenue for T-Mobile. She noted that the applicant had requested that the second reading of this ordinance be waived and that it be voted on this evening. Trustee Minx moved to waive the second reading of this ordinance, seconded by Trustee Thill. Motion passed: 4 ayes, 2 nays. Tr. Brunner aye Tr. Kogstad ~ Tr. Marcus n~ Tr. Minx a~ee Tr. Staackmann n~ Tr. Thi69 ave Trustee Minx then moved to adopt Ordinance 08-41, seconded by Trustee Thill. Trustee Thill asked, regarding the landscaping for the ground equipment, if there was a landscaping plan or budget, because he felt that it would be a wonderful location for a rain garden. He wondered if T-Mobile would put some money toward that. Corporation Counsel Liston said she appreciated Trustee Thill's concern and environmental advocacy, but was worried about adding such a stipulation to the Special Use Permit, as this is not required of other carriers who've requested and received similar special use permits. She told Trustee Thill he could make it a suggestion. Trustee Thill said that was his intent all along-not to make it a requirement or a condition of the Special Use. Corporation Counsel asked Building Commissioner Hildebrandt if a landscaping plan had been approved by the Appearance Commission. He said it had. Mayor Krier called for the vote on Ordinance 08-41. Upon the vote, the motion passed: 5 ayes, 1 nay. Tr. Brunner ~ Tr. Kogstad aye Tr. Marcus aye Tr. Minx ~ Tr. Staackmann ~ Tr. Thill aye Trustee Staackmann: Trustee Staackmann announced that, on Tuesday, October 21, at 7:00 p.m. in the Baxter Room of the Morton Grove Public Library, the Village's Emergency Management Agency would be putting on a program called "A History of Civil Defense in Morton Grove". He encouraged everyone to attend. 2. Trustee Staackmann noted that he had attended the adjudication hearings recently. Two cases for parking in handicapped spaces were dismissed because the spaces were not clearly marked as being earmarked for handicapped people. These were all on private property. He wondered who is responsible for more clearly delineating the handicapped parking spaces, because he heard that this has happened before. ~ Minutes of October 13, 2008 Board Meeting X. TRUSTEES' REPORTS (continued) E. Trustee Staackmann: (continued) Mayor Krier asked Corporation Counsel to respond. Ms. Liston said that the Village's code enforcement department works with private property owners on such matters as updated signage. She said that there are no specific regulations saying a sign must look a certain way in order for someone to be found in violation of the handicapped parking regulations. The State statute, upon which Morton Grove's ordinance is modeled, says that, "as long as a reasonable person can discern that this is a space reserved for handicapped parking, and they park there anyway, a violation occurs." She said the adjudication officer tries to take a reasoned approach, sometimes finding for the defendant, sometimes not. She did not feel it was a systemic problem. Trustee Staackmann said he was just concerned because he heard that this has happened before, and it's conceivably wasting the time of the police, the adjudication officer, and the person ticketed. He felt that, if it's just a matter of restoring faded paint, and it's fixable, it should be fixed. 3. Trustee Staackmann welcomed a visiting journalism class to tonight's Board Meeting. Trustee Thill Trustee Thill had no formal report. XI. OTHER BUSINESS a. Trustee Thill wondered about the status of the handicapped parking signage in front of a resident's house. Administrator Wade said that, since the program's inception in 1992, there have been a total of 15 people who have obtained it. There is a cost of $60 for the sign and $20 annually for upkeep. Ouf bf the 15, over time; some have moved away, some have died. At present, the Village has three zoned handicapped spots. The application is very specific; it states that, if another person comes with a handicapped placard, they can park there. The particular resident has not contacted the Village again. Staffs recommendation is not to change anything currently.. b. Trustee Thill was concerned about organizations that solicit at busy traffic intersections. He said his understanding is that the Village cannot deny them as that is an infringement on their First Amendment rights. He noted that one group has 33 dates per year, another has 18 per year. He wondered if the Village had the right to limit the number of dates that an organization can have to solicit. Mayor Krier said this happens a lot, especially at Waukegan and Dempster, and a lot of people have complained about it. He said that the police monitor it, and have decided that it's unsafe to have solicitors at that particular intersection. Mayor Krier said many groups were very unhappy about that. He asked Corporation Counsel to address this matter. She said that any type of limitation placed on soliciting had to be based on "compelling governmental interest"-safety is the most reasonable: To say that these groups are out soliciting "too often" is not enough of a reason to limit them, because what's the impact on the Village? If the Village can't make a case to limit the number of dates with a compelling governmental reason, it cannot limit the number of dates a group solicits. to Nlinotes of Deto6erh3, 2008 f3oard Meeting XI. OTHER BUSINESS (continued) c. Trustee Thill asked if a date had been set to talk about the flooding issues on the west side of town. Mayor Krier said it had, but he wanted to limit attendees to just people from that area, due to the size of the meeting room. Trustee Thill said he understood that, he was asking because, as a trustee, he wanted to attend. Mayor Krier said there had been a notice in the trustees' packets about this. Trustee Kogstad said he hadn't received a notice. Mayor Krier asked Administrator Wade, who said that the notice had not been included in the trustees' packets. The mayor said that a letter had gone out to the residents in that area notifying them that the date for this meeting is Thursday., October 23. He cautioned the assemblage that the meeting is not for everyone, just for those residents. He said he had spoken to Terry O'Brien, president of the Metropolitan Water Reclamation District, because he'd love to see the MWRD come out with some type of animated three-dimensional demonstration that shows how the water flows, when the locks open, etc. d. Trustee Marcus said it was always nice when one of the Village's public servants received reQQgnitirJn fpr iiping an OUtStanding jQh Ho paid i4 h8d QQma 4n fhc Rnarri'c a44gntpQn tha4 Corporation Counsel is going to receive, on behalf of the Village, the James Baird Leadership Award from the Illinois Public Employer Labor Relations Association. The award recognizes leadership in Illinois public sector labor relations. Mayor Krier said the award was given to the Village, not specifically Ms. Liston. Administrator Wade will be representing the Village at the presentation. Trustee Marcus thanked and acknowledged both Mr. Wade and Ms. Liston. He said he thought it was important for the community to know that the Village has outstanding people who are being recognized. XII. WARRANTS Trustee Minx presented the Warrant Register for October 13, 2008, in the amount of $2,025,621.73. She moved to approve the Warrants, seconded by Trustee Thill. a. Trustee Thill asked about an item for the Morton Grove Library in the amount of $2,572.71 for "personal property replacement taz". Finance Director Partipilo said the Village receives this from the State and a portion is allocated to the Library. As the Village receives distributions, it gives the Library its allocated share. b. Trustee Thill also asked about an item on page 25-$164 for postage for the senior newsletter posting. He wondered how often that newsletter comes out. Family & Senior Services Director Jackie Walker-O'Keefe responded that it comes out monthly. c. Trustee Kogstad noted, on page 6, that the Village is buying a lot of salt-$251,000 worth. He asked how the salt is allocated over the winter months and if there is any salt left over from purchases made earlier this year. Public Works Director DeMonte said that last year, the Village ran out of salt. Some of the salt was purchased in 2007 but used in 2008. This purchase is for the 2008-2009 winter season; it's for 2,000 tons, which fills the Village's dome. Depending on November and December, that salt should hold the Village into next year. Trustee Kogstad asked about the salt purchased earlier this year, at the end of the winter. Mr. DeMonte said that salt had been purchased at about $140 a ton; there was only about 200 tons left. He said normally the Village piggybacks on the State bid, but the State received no bids for the total amount of salt it was looking for. The State eventually secured a bid for about one-third of what it was seeking. Most municipalities looked on their own for salt. The Village is purchasing this salt for $125 a ton. It will come out of the General Fund-normally it comes out of the MFT Fund. t~ Minutes of Octoberl3, 3(108 $oard Meetin' XII. WARRANTS (continued) Trustee Kogstad also noted that the Village is paying $95,000, which is principal and interest on an IEPA loan, due November 1s`. He wondered why we're paying it now. He said there's also another IEPA loan due on November 1 s' in the amount of $38,000 which wasn't listed on the Warrants. Ms. Partipilo said the check is approved and ready to go so that by the time it's mailed, they'll receive it on November 1s`. As for the second loan, the Village hasn't received the invoice yet, so no check has been cut. e. Trustee Minx asked Mr. DeMonte why there were issues with obtaining salt. He said there were several reasons....the suppliers' supply was depleted; the spring was too wet, rivers were too high, and barges carrying salt couldn't make it. Mayor Krier called for the vote on the Warrants. Motion passed: 6 ayes, 0 nays. Tr. Brunner ~ Tr. Kogstad ~ Tr. Marcus Tr. Minx awe Tr. Staackmann a~_e_ Tr. Thill aye XIII. _ RESIDENTS' COMMENTS a. Bill Zimmer. Mr. Zimmer wanted to address the recent discussions about appointments to commissions and to respond to Trustee Thill for "outing" his name in public. He stated that, since the removal of Commissioner Goya( from the Plan Commission earlier this year, which was the result of Mr. Goyal's attendance record, the Action Party, led by Trustee Thill, has been attempting to preempt the mayor's authority to make appointments. He wondered why the Action Party was seeking to "stack" the membership of the Plan Commission and felt that "control" was the answer. He noted that, since his removal, Mr. Loyal has made a $2,000 contribution to the Action Party. Mr. Zimmer said the Plan Commission hears important cases that impact the Village. He felt that an Action Party-controlled Plan Commission could "promote" or "torpedo" certain cases. He said it was not coincidental that a recent letter-writing campaign to the newspapers had all come from Action Party-affiliated residents. He named several commissioners who had written letters, and alluded to the fact that one letter writer was the daughter of Jack O'Brien, long-time Action Party president and Village electrical in- spector, adding that the Board Meeting recording secretary is also the daughter of Mr. O'Brien. Mr. Zimmer said that everyone he named was "feeding at the public trough" and "playing a game" of false political outrage. He commented that afl of these commissioners, and the recording secretary, who serves as the Chairman of the Community Relations Commission, had all been reappointed to their positions by the mayor in an effort to demonstrate bi-partisanship. He felt the Action Party was "playing loose with the truth" and hoped that the days of "Action Party control and dominance" were long gone and never to return. Mr. Zimmer noted that Trustee Thill had apologized to him privately the first time he had "outed" him in public, and Mr. Zimmer had accepted that apology. He told Trustee Thill to "save your breath" this time because actions speak louder than words. He said that Trustee Thill often claims that he is "not a politician", but Mr. Zimmer felt it was more that Trustee Thill is not a very good politician and that he has "reduced the level of decency' on the Board to a new low. b. Joe Hedrick. Mr. Hedrick invited the assemblage to attend the American Legion's annual Veterans Day Parade on November 9 at 1:30 p.m. He said he hoped that the mayor, trustees, and all residents would actually participate in the parade. 72 Minutes of October 13, 2008 $oard RAeeting XIII. RESIDENTS' COMMENTS (continued) c. Eric Poders. Mr. Poders asked if Family Fest had been profitable this year. Mayor Krier said that administrative intern Peter Falcone was still working on the final numbers, but it looks like the Fest raised about $18,000. The Festcosts approximately $20,000, not including paying for overtime for Village employees. Mr. Poders wondered about one organization giving away water, in spite of the fact that water was being sold to help generate revenue to offset the costs of the event. Mayor Krier said that if an organization paid $250 for its booth, it could sell or give away items. Nancy Marino, 5500 Lincoln. Ms. Marino asked if the Village would look at alternative methods for de-icing the streets in winter. She also said that her building has been experiencing an increase in theft in the parking lot and wondered if the Police Department was stepping up security. Mayor Krier responded that Public Works, aided by the Village Engineer and Village Administrator, has looked and continues to cook into salt alternatives. Ne pointed out that, just because an alternative method might be cheaper doesn't necessarily mean that it works. The mayor asked Chief Tasch to respond to Ms. Marino's second question. Chief Tasch said the Police Department tracks all types of crime and it's true that auto theft is rising all over. The Village is part of a task force focusing on auto theft. Ideally the depart- ment would like to catch auto thieves "in the act" by sending unmarked cars into areas with higher incidences of theft. Chief Tasch said that some arrests have been made, but there's no doubt that the economy is impacting crime. He noted that auto theft is a "crime of opportunity' and encouraged residents to keep their cars locked and hide the fact that they have a GPS (if applicable) by removing the suction cup. He encouraged people to keep belongs in the trunk so that nothing is visible to a potential thief, and to always call the police if anyone sees any suspicious activity. Mayor Krier said that, if it would be helpful, the Chief could come to a condo board meeting to address this further, upon request. Mark Matz. Mr. Matz also addressed the issue of appointments to commissions, and offered the suggestion of putting Commission vacancies and requirements to become a Commis- sioner on the village's website, as well as previous Minutes of the various Commission meet- ings, so that potential applicants could get a feel for what each Commission does, what (if any) openings there are, and what qualifications might be needed. He said it would be an opportunity to reach out to the hidden talent in the Village and would also make the whole ap- pointment process more "transparent". XIV. ADJOURNMENTIEXECUTIVE SESSION There being no further business, Trustee Minx moved to adjourn the Board Meeting, seconded by Trustee Brunner. The motion passed unanimously via voice vote. The Board Meeting adjourned at 9:15 p.m. 13 PAinutes of October'I3, 20088oard Meeting PASSED this 27th day of October, 2008. Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmann Trustee Thill APPROVED by me this 27th day of October, 2008, Richard Krier, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED ih my office this 28th day of October, 2008. Carol A. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois Raepectfulty submltteb Tessa Cousar 14 \Va~ll~~~e ®>f I~][®~~®~ ~~®v~ W`NCI~~~~, I~ 1872,). ~t¢rlin~ h1orton propo~Qd to th¢ I~~braaka hoard of ~~rieutturQ that a apQCial day b~ ~Qt a~id~ for th¢ plant[ng of tr¢¢~; and W`I-1~2~~~, this holiday, callQd arbor ~sy, way first ob~Qrv¢d with th¢ planting of mor¢ than a million tr¢Q~ in t~¢bra~ka; and W`h~9,~~`fl~, arbor flay i~ now ob~¢rvQd throughout thQ nation and thQ world; and ~1`hi;~~~~, tr~~~ can r¢duc~ thQ ¢roaion of our prr~ciou~ topsoil bg wind and water, cut boating and eoolin~ costa, modQratQ the tQmpQraturQ, clQan fh¢ air, produeQ oXy~t?n and providQ habitat for wildlife; and W`hi~I~E~S, trQQa arQ a rQnQwablQ rQaourc¢, ~ivin~ ua paper, wood for our home, f u¢1 for our firs and countl~~~ othQr wood products; and W`ti'/`i~~'~S, trsr~a in our ~illa~Q incr~aa~ proptzrty valu¢a, ~nhanc~ th¢ economic vitality of buain~as arQa~ and b(zautify our community; and ~J~-1~9~,~~~, tr~~~, whQr~v~r thQy ark plantQd, arQ a aourcQ of joy and spiritual rQnQwal; and W`f-1~2~`R~. th¢ ~illa~Q of Ia1orton C~rov~ hay b~¢n r~co~nizQd a~ a `Cr¢¢ Gify uS~9 by the I~afional arbor day Foundation and d¢~irQ~ to continuo its trQQ planting practicQa. h~Ot~7, T~1~t`tiE~FO`t~'/, I, `Richard Kri~r, Mayor of thQ ~i11s~Q of Morton C~rov~, do h~rQby proclaim (aov~mbQr 7, 2do8, a~ ~~t oR 4~~ in thrz ~il1a~Q of h1orton ~rOV¢ and I ur~Q all citivQna to support Qf forts to protQcf our tr~¢~ and woodlands and to support our ~i11as;Q'a urban forQ~try program; and I citi~~n~ to plant fr~zQ~ fo ~ladd~~n fhQ hQarta and promotQ thQ wQ~ll bQin~ of pr~a¢ntand futurQ~Qn¢rationa. Richard KrIQr, Mayor GRANTING A SPECIAL USE AMENDMENT IN THE VILLAGE OF MORTON GROVE TO ALLOW A SECOND STORY ADDITION AND RECONSTRUCTION FOR THE PROPERTY COMMONLY KNOWN AS 8425 WAUKEGAN ROAD, MORTON GROVE, ILLINOIS [ntroduced Synopsis: Purpose: Background: rograms, Departs. or Groups Affected Fiscal Impact and Source of Funds: Workload Impact: Admin Recom'd: First Reading: Special Considerations or Requirements: October 13, 2008 This ordinance will amend the special use permit originally granted on April 3, 1962, by to expand an existing nursing home facility at 8425 Waukegan Road. Passage of this ordinance will allow for construction of a second floor addition and reconstruction of the southwest wing of the current building. On April 3, 1962, a special use permit was granted to the owners of 8425 Waukegan Road to construct a nursing home facility. That special use permit has been amended pursuant to Ordinances 84-39, 90-54, and 95-14. The current owners of the property Bethany Methodist Corporation have requested a new amendment to the special use permit for the construction of a second Moor addition and the reconstruction of the southwest wing of the current building. The new eonstraetion will be within the existing footprint of the building. v/hile additional reSidcntla rooms will be built; the actual head count (occupancy) shall be lowered since most rooms will now be single-occupancy only rooms. As part of the reconstruction, the building will be fully sprinklered and a new state-of--the-art air handling system will be installed. Additional improvements regarding security are also part of the planned improvements. The Plan Commission held a public hearing on this matter on August 28, 2008. Several nearby property owners offered comments which were addressed by the applicant. The Plan Commission voted unanimously to recommend approval of this application. Building and Inspectional Services; Village Planner; Village Engineer N/A The special use amendment is being handled and processed by the Building Commissioner, Village Engineer, and Village Planner pursuant to the normal course of business. Approval as presented. October 13, 2008 None __;Respectfully submitted: ~ t~ ,/lam ~"~.. Jos i F. :ad Village Administrator ~ ~~\ , Reviewed by: ~ Prepared by: Ed Hildebran t, Building Commissioner Teresa H ~._- Liston, Corporation Counsel ORDINANCE d8-40 AN ORDINANCE GRANTING A SPECIAL USE AMENDMENT IN THE VILLAGE OF MORTON GROVE TO ALLOW A SECOND STORY ADDITION AND RECONSTRUCTION FOR THE PROPERTY COMMONLY KNOWN AS _ 8425 WAUKEGAN ROAD, MORTON GROVE, ILLINOIS WHEREAS, the Village of Morton Grove, located in Cook County, Illinois, is a Home Rule unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of Illinois can exercise any power and perform any function pertaining to its government affairs, except as expressly prohibited or preempted by the State Constitution or applicable State Statute; and WHEREAS, on or about April 3, 1962, the Village Board of Trustees approved and adopted an ordinance which granted a special use permit for the property located at 8425 Waukegan Road, Morton Grove, Illinois ("the property"). Subsequent to that Ordinance, the Village Board of Trustees granted amendments to tl-~is special use perntit pursuant to Ordinanec 8439, 90-54, and 95-14 respectively; and WHEREAS, the property owner, Bethany Methodist Corporation, 5015 North Paulina Street, Chicago, Illinois 60640 has made a proper application to the Village of Morton Grove Plan Commission under Case No. PC08-06 requesting an additional amendment to the special use permit to a]low for the construction of a second floor addition and the reconstruction of the wing at the southwest side of the current building; and WHEREAS, the property is zoned and classified in the R-3 General Residential District under the provisions of the Unified Development Code of the Village of Morton Grove; and WHEREAS, pursuant to applicable provisions of the Unified Development Code of the Village of Morton Grove upon proper notice duly published in The Champion; a newspaper of general circulation in the Village of Morton Grove which publication took place on August28, 2008, and upon the posting of a sign on the property and written notification sent to property owners within two hundred fifty (250) feet of the property, the Morton Grove Plan Commission held a public hearing relative to the above referenced case on September 15, 2008, at which time the applicant was given ati opportunity to present its case in support of its request, and all interested and concerned parties were given the opportunity to be present and express their views for the consideration of the Plan Commission. As a result of said hearing the Plan Commission made certain recommendations and conditions through a report dated October 13, 2008, a copy of which is attached hereto and made hereof and marked as Exhibit "A"; and WHEREAS, pursuant to the provisions of the Village of Morton Grove Municipal Code, the Corporate Authorities have determined a special use amendment should be granted as approved by the Plan Commission subject to conditions and restrictions as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AN'D BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS, AS FOLLOWS,: SECTION I: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance, as though fully set forth herein, thereby making the findings as hereinabove set forth. SECTION 2: The property located at 8425 Waukegan Road, Morton Grove, Illinois, is hereby granted a special use amendment to allow for the construction of a second floor addition and the reconstruction of a wing on the southwest side of the building subject to the following conditions: 1. This special use permit supersedes the original special use permits, ordinance dated Apri13, 1962, and previous special use permit amendments for this site (ordinances 84-39, 90-54 and 95-14); 2. The proposed special use be constructed according to the site plan dated September 3, 2008; 3. The proposed special use be constructed in accordance with elevations dated June 13, 2008, subject to final approval by the Appearance Commission; 4. The proposed landscape plan dated June 13, 2008, be subject to final review and approval by the Appearance Commission; 5. All parking lot lighting be brought up to the Village lighting standards and a proposed lighting plan with photometric analysis be submitted for review and approval by the Building Commission and Village Engineer prior to obtaining a building permit; 6. All existing parking areas be patched, repaired, restriped and resealed subject to the review and approval of the Village; 7. Main Street be improved per the site plan dated September 3, 2008, with an agreement in place from the Village of Niles and improved to the construction standards of both the Village of Niles and the Village of Morton Grove; 8. An additional handicapped parking stall be provided at the southwest entrance by the newly remodeled wing and addition; 9. Directional signage be placed at the south end of the site indicating parking areas are at the rear of the building; 10. Employee access be provided at the southeast side of the site so more employees will park at the southeast parking area; 11. No parking be allowed in the driveway on the west side of the site in front of the new addition and a "No Parking -Fire Lane" sign be posted; 12. Proper hydrant access and water supply be provided, and hydrants be located as necessary, subject to the review and approval of the Morton Grove Fire Department; 13. The entire building be sprinkled, and the fire alarm panel be changed to include fire, trouble and supervisory signals, subject to the review and approval of the Morton Grove Fire Department; 14. Parking be provided on-site and/or reserved for Bethany Terrace on Main Street for up to 122 parking spaces for 202 beds, or if less than that bed count based on a ratio of .60 parking spaces per bed, per the peak parking counts in the Traffic and Parking Analysis conducted by KLOA, Inc. dated July 11, 2008; 15. Bethany Terrace may remodel their building subject to Village Codes and Ordinances and not require a Special Use Amendment as long as the bed count does not exceed 202 beds, and the site plan does not change or the footprint of the building is not expanded on the site upwards or outwards; 16. The following variations from the previous special use ordinance be continued and granted: • a landscape variation from Section 12-11-3 "Parking Lot Landscape Requirements" be granted along Caldwell Avenue; • a variation be granted from Section 12-2-6G2a to allow front yard parking along a side yard abutting a street on Waukegan Road and Caldwell Avenue; 17: No outpatient treatment be allowed at the physical therapy facility unless additional parking is provided and approved by the Village; 18. The mansard roof be constructed in a manner so the structural attachments to the existing structure will not be visible from the sight distances along Waukegan Road and Caldwell Avenue; 2 19. The entire parking lot be resealed; and 20. All other codes and ordinances be met. SECTION 3: The special use is granted for so long as the occupant and the users of this property utilize the area for the purposes as herein designated. SECTION 4: The Corporate Authorities hereby approve a landscape variation from Section 12-11-3 "Parking Lot Landscaping Requirement for the Landscaping Area along Caldwell Avenue". SECTION 5: The Corporate Authorities hereby grant a variation from Section 12-2-6G2a to allow front yard parking along a side yard abutting a street on Waukegan Road. and Caldwell Avenue. SECTION 6: The Corporate Authorities, in particular the Village Clerk, are hereby authorized and directed to amend all pertinent records of the Village of Morton Grove to show and designate the special use amendment granted hereunder. T TTII i '1. T ~ 1 ~ ~ 4~u ~ ~.n [1P4 ~ ~ ~ltlioiizvd t ` ~ PYIC S~C1tvN /. the Jit}age AdnliitiSiTawt anU ut~ desig.~wS are nerevy au G take a, t.,r„ necessary to implement and enforce the terms and conditions of the special use amendment. SECTION 8: This Ordinance shall be in full force and effect from and after its passage, approval and publication according to law. PASSED this 27`" day of October 2008. Trustee Brunner Tiustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmarzn Trustee Thill APPROVED by me this 27t" day of October 2008. Richard Krier, Village President Village of Morton Grove Cook County, Illinois APPROVED and PILED in my office this 27`n day of October 2008. Carol A. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois EXHIBIT "A" ~~ ~~~ ~l~a~ssa~ ~~SF~YIIIlII~~E®~ Village President Members of the Village Board 6101 Capulina Avenue Morton Grove, Illinois 60053 Dear President Krier and Members of the Village Board: On September 15, 2008 a public hearing was conducted by the Morton Grove Plan Commission after a legal notice was published in "The Champion" newspaper on August 2$, 2008, a sign posted on the property and written notification sent to property owners within 250 feet of the subject property as required by ordinance, regarding: Plan Commission Case PC08-06, wherein the applicant, Bethany Methodist Corporation, 5015 N. Paulina Street, Chicago, Illinois 60640, requested a Special Use Permit Amendment to add a second story addition and reconstruct the wing ai the southwest side of Bethany Tenace, 8425 Waukegan Road. Ms. Bonnie Jacobson, Planner, introduced the case for the Village. She noted this is the fourth special use amendment since the original special use permit was issued in 1962 and suggested a new special use permit that supersedes the previous amendments. She summarized staff and commission findings which included the upgrading of the building and Hite to meet fire department concerns and the improvement of the parking lot, lighting and unpaved Main Street to meet current Village codes. Ms. Jacobson presented eighteen staff conditions relative to these concerns. Mr. Bernard Citron, Attorney, of Schain, Bumey, Ross and Citron, represented the applicant. He also called up several witnesses regarding this case. Mr. Citron noted that Bethany was constructing their two story wing within the exact footprint of the existing one story wing. Although the new wing will have additional square footage, the rooms will be single-occupancy as opposed to double-occupancy rooms, actually lowering the bed count. Mr. Citron and Dr. Steven Friedman, the Executive Vice President of Bethany Methodist Corp., explained that the nature of long-term care is changing and geared towards larger single-occupancy rooms with assistance as opposed to double-occupancy rooms where patients require more skilled care. Mr. Citron noted that the overall facility will be improved per staff conditions, which they agree to, and they will be improving Main Street at their expense. Dr. Friedman further testified as to the need for the redeveloped wing. He noted this is a new resource to the community to provide assisted living care, as many people cannot make it in a condominium. Mr. Jim C,ox of Cox Ltd., the applicant's ;architect, testified as to the physical aspects of the project. He noted that it was impossible to remodel the existing wing due to the roof structure, which is why they decided to demolish it and construct a new wing. He also reviewed the proposed landscape plan and the special physical features that address the needs of patient's suffering from memory loss. He added that they will be installing astate-of-the-art air handling system which will bring in fresh and filtered air to all of the rooms as opposed to pressurizing the halls as is typical. Mr. Cox indicated that he will be looking towards a Master Plan for the site and will be upgrading all of the deficiencies including the fire system, G(11 Cep r .__ ~ ~ ...v~:Y dac,~~c.,. ~ , v , ~_- ~_~~~. October 13, 2008 parking lot and lighting. The new wing and remaining building will be tied together architecturally by a new mansard roof. Lastly, Mr. Luay Aboona of KLOA, Inc., the applicant's traffic engineer testified as to the adequacy of on-site parking. His firm conducted weekend and weekday counts and found the weekday count to be the peak. They extrapolated the parking. and the bed count which resulted in a ratio of .6 parking spaces per bed, higher than the industry standard. Based on this ratio, there is more than adequate parking on-site. Chairman Farkas questioned Mr. Cox as to what type of physical design characteristics were being implemented for the memory loss patients, and Commissioner Shimanski asked for more details regarding the mansard roof, its extent and structure. He was concerned about the appearance from the road when placed on the existing structure. Mr. Cox responded that examples of physical design details which address memory loss are shadow boxes by the doors so that patient rooms ate easily identified and an enclosed outdoor area to keep people from wandering. Dr. Friedman added that many of their residents have Alzimers. The mansard roof will cover the front portion of the building, and Mr. Cox agreed with Commissioner Shimanski that it needs to be attached in a manner that would not leave the strueturaI elements visible from the street. One concerned party spoke regarding this case. Ms. Karen Krayher, the neighbor to the south expressed concerns as her garage is off of Main Street. She felt the daylight from her kitchen will be blocked and was concerned about the parking blocking her visibility. Currently, when it rains the gravel goes into her driveway and the parked cars along the curb at Waukegan block her view. She also questioned the length of construction. Mr. Citron responded to Ms, Krayher's concerns. He explained that they intend to pave Main Street so that there will be no gravel and reconfigure the parking so that it would actually improve Ms. Krayher's situation. The construction period is anticipated to be one year. The applicant expressed a desire to work with Ms. Krayler individually on any details that would address her concerns. Based on the above information, Commissioner Gabriel moved and Commissioner Dorgan seconded a motion to approve a Special Use Permit Amendment for the construction of a second story addition and reconstruction of the wing at the southwest side of Bethany Terrace at 8425 Waukegan Road subject to the following conditions: 1. That this special use permit supersede the original special use permits, ordinance dated April 3, 1962, and previous special use permit amendments for this site (ordinances 84-39, 90-54 and 95-14); 2. That the proposed special use be constructed according to the site plan dated 9/3/08; 3. That the proposed special use be constructed in accordance with elevations dated 6/13/08, subject to final approval by the Appearance Commission; 4. That the proposed landscape plan dated 6/13/08 be subject to final review and approval by the Appearance Commission; 5. That all parking lot lighting be brought up to the Village lighting standards and that a proposed lighting plan with photometric analysis be submitted for review and approval by the Building Commission and ViIlagc Engineer prior to obtaining a building permit; 6. That all existing parking areas be patched, repaired, restriped and resealed subject to the review and approval of the Village; 7. That Main Street be improved Village of Niles and improved Village of Morton Grove; 8. That an additional handicapped remodeled wing and addition; per The site plan dated 9/3/08 with an agreement in place from the to the construction standards of both the Village of Niles and the parking stall be provided at the southwest entrance by the newly 9. That directional signage be placed at the south end of the site indicating parking areas are at the rear of the building; 10. That employee access be provided at the southeast side of the. site so that more employees will park at the southeast parking area; 11. That no parking be allowed in the driveway on the west side of the site in front of the new addition and a "No Parking -Fire Lane" sign be posted; 12. That proper hydrant access and water supply be provided, and hydrants be located as necessary, subject to the review and approval of the Morton Grove Fire Department; 13. That the entire building be sprinkled, and the fire alarm panel be changed to include fire, trouble and supervisory signals, subject to the review and approval of the Morton Grove Fire Department; 14. That parking be provided on-site and/or reserved for Bethany Terrace on Main Street for up to 122 parking spaces for 202 beds, or if less than that bed count based on a ratio of .60 parking spaces per bed, per the peak parking counts in the Traffic and Parking Analysis conducted by KLOA, Inc. dated 7/11/08; 15. That Bethany Terrace may remodel their building subject to Village Codes and Ordinances and not require a Special Use Amendment as long as the bed count does not exceed 202 beds and the site plan does not change or the footprint of the building is not expanded on the site upwards or outwards; 16. That the following variations from the previous special use ordinance be continued and granted: • That a landscape variation from Section 12-11-3 "Parking Lot Landscape Requirements" be granted along Caldwell Avenue; • .That a variation be granted from Section 12-2-6G2a to allow front yard parking along a side yard abutting a street on Waukegan Road and Caldwell Avenue; 17. That no outpatient treatment be allowed at the physical therapy facility unless additional parking is provided and approved by the Village; 18. That the mansard roof be constructed in a manner so that the structural attachments to the existing structure will not be visible from the sight distances along Waukegan Road and Caldwell Avenue; 19. That the entire parking lot be resealed; and 20. That a]] other codes and ordinances be met. The motion passed: Yes - 6, No - 0, Absent: - 0. The Voting Chairman Farkas Yes _ Commissioner Dorgan Yes Commissioner Gabriel _YPs Commissioner Gattoma Yes Commissioner Roepenack Yes Commissioner Shimanski Yes The "Findings of Fact" relative to the seven standards by which a Special Use is evaluated is attached to this report. ~~ Zoning/Plan Comm/pc08/06 report Plan Commission Chairman Findines of Fact Listed below are seven standards articulated in Article N "Special Uses" of the Village's Zoning Ordinance upon which the Plan Commission based its decision, 1. Preservation of Health, Safety, P/Iorals and Welfare -The establishment, maintenance and operation of the Special Use will not be detrimental to or endanger the public health, safety, morals or general welfare. The proposed reconstruction and addition will not be detrimental to or endanger the public health, safety, morals or general welfare of the community. The proposed special use will provide a needed resource 'to the community and the overall improvements to the site will have a positive impact on the Village. 2. Adjacent Properties -The Special Use should not bernjm•ious to the use and enjoyment of other property in the immediate vf~cinity for the uses permitted in the zoning district. • The proposed special use will not be injurious to the use and enjoyment of other property in the immediate vicinity. In fact, the use enjoyment will be enhanced, as the applicant will be paving Main Street which will provide direct benefit to the neighbor to the south who has her garage access off of Main Street. Orderly Development -- The establishment of the Special Use will not impede normal and orderly development or impede the utilization of surrounding property for uses permitted in the zoning district The area is a built-out existing area -the uses including the proposed special use have been there for many years, so the orderly development of the area is not a concern. 4. Adequate Facilities -Adequate utilities, access roads, drainage and other necessary facilities are in existence or are being provided. Per staff conditions, the applicant will be providing adequate facilities that are now deficient on the site including fire prevention system, paving, lighting and access. 5. Traffic Control -Adequate measures have been or will be taken to provide ingress and egress designed to minimize traffic congestion on the pnblie streets. The proposed use of the subject site should not draw substantial amounts of traffic on local residential streets. An independent traffic and parking analysis was conducted and the study shows that facilities are adequate in the area of traffic control and the use of the subject site will not draw substantial amounts of traffic on local residential streets. 6. Adequate Buffering -Adequate fencing and/or screening shall be provided to ensure the right of enjoyment of surrounding properties to provide for the public safety or to screen parking areas and other visually incompatible uses. The site itself is adequately buffered from adjacent properties due to the nature of its location. Sufficient landscaping exists to screen parking areas. 7. Conformance to Other Regulations -The Special Use shall, in all other respects, conform to applicable provisions of 4his Ordinance or amendments thereto. Variation from provisions of this Ordinance, as provided for in Section 12-16-3A1, may be considered by the Plan Commission and the Village Board of Trustees as a part of the special use permit. The proposed special use will conform to all applicant provisions of this ordinance and all pertinent Village Codes and. Regulations. The following variations were granted in previous special use amendments and. carried through in the existing special use: That a variation be wanted from Section 12-2-6G2a to allow front yard parking along a side yard abutting a street on Waukegan Road and Caldwell Avenue; and That a landscape variation from Section 12-11-3 "Parking Lot Landscape Requirements" be granted along Caldwell Avenue. Comdev\zoning\plancomlpc08-06 findings of fact Legislative Summary RESOLUTION 08-59 ADOPTING THE VILLAGE OF MORTON GROVE IDENTITY THEFT PREVENTION PROGRAM Introduced Objective Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: Administrator Approval October 27, 2008 To adopt an Identity Theft Prevention Program to detect, prevent, and mitigate the impact of identity theft in the Village of Morton Grove. An Identity Theft Prevention Program will prevent persons from establishing, accessing, or modifying a V illage account for the purpose of perpetrating a fraudulent identity theft. Pursuant to the Fair and Accurate Credit Transaction Act of 2003 (FACT), creditors are required to implement policies and procedures to detect, prevent, and mitigate the impact of identity theft. The Village of Morton Grave is deemed a creditor under this Act because it provides water and sewer services to customers before the customer pays for these services. In compliance with the FACT law, the Village of Morton Grove has developed an Identity Theft Prevention Program to prevent persons from establishing, accessing, or modifying a Village account for purposes of perpetuating identity theft. This program requires Village personnel to monitor information and documentation provided by customers and third party service providers in connection with opening new accounts in order to determine whether any red flags (patterns, practices or specific activity that would indicate the possible existence of identity theft) exist. If red flags are detected, Village staff will be required to take appropriate responses to prevent or mitigate identity theft. A copy of the Village's program is attached to this resolution as Exhibit "A". Finance Department and Administration Department Not applicable Not applicable. The adminisfration of the Identity Theft Prevention Program will be administered and overseen by the Village Administrator and the Finance Director. Approval as presented. Not required None F. G~`, ~~~~ Prepared by:_ VillageAdminist~•ator Teresa Corporation Counsel Reviewed by:~` ` ~.~/ "--a ielaPartipilo, RESOLUTION 08-59 ADOPTING THE VILLAGE OF MORTON GROVE IDENTITY THEFT PREVENTION PROGRAM WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Fair and Accurate Credit Transaction (FACT) Act of 2003 requires creditors to implement policies and procedures to detect, prevent, and mitigate the impact of identity theft; and WHEREAS, in 2007, the Federal Trade Commission issued final rulings and guidelines to implement this law which has a mandatory compliance date of November 1, 2008; and ` WHEREAS, pursuant to the FACT law, the Federal Trade Commission has determined municipalities such as the Village of Morton Grove be deemed creditors because they provide water and sewer services before the customer actually pays for such services; and WHEREAS, the requirements of the FACT law are designed in part to prevent persons from establishing, accessing, or modifying a Village account for the purpose of perpetrating a fraudulent identity theft; and WHEREAS, in order to comply with the letter and the spirit of the FACT law, the Village wishes to establish an Identity Theft Prevention Program. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village of Morton Grove hereby establishes an Identity Theft Prevention Program as outlined in Exhibit "A". SECTION 3: This program may be revised and updated as appropriate by the Village Administrator. SECTION 4: The Village Administrator or his designee is authorized to take all steps necessary to implement this program on or prior to November 1, 2008. SECTION 5: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. PASSED this 27`h day of October 2008. Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmann Trustee Thin APPROVED by me this 27`h day of October 2008. Richard Krier, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 27`" day of October 2008. Carol A. Pritzshall, Village Clerk Village of Morton Grove Cook County, Illinois EXHIBIT "A" VILLAGE OF MORTON GROVE IDENTITY THEFT PREVENTION PROGRAM PURPOSE The purpose of an Identity Theft Prevention Program (Program) is to protect customers of the Village's utility services from identity theft. The Program is intended to establish reasonable policies and procedures to facilitate the detection, prevention and mitigation of identity theft in comzection with the opening of new covered accounts and activity on existing covered accounts. SCOPE This Program applies to the creation, modification and access to identifying information of a customer of one or more of the utilities operated by the Village at~d its employees. This Program does not replace or repeal any previously existing policies or programs addressing some or all of the activities that are the subject of this Program, but rather it is intended to supplement any such existing policies and programs. DEFINITIONS When used in this Program, the following terms have the meanings set forth opposite their name, unless the context clearly requires the teen be given a different meaning: COVERED The tern "covered account" means an account the Municipality offers or ACCOUNT mairitains, primarily for personal, family or household purposes, which involves or is designed to permit multiple payments of transactions. (16 CFR 681.2(b)(3)(i)). A utility account is a "covered account." The term "covered accomlt" also includes other accounts offered or maintained by the Village for which there is a reasonably foreseeable risk to the Village or its customers from identity theft. [16 CFR 68L2(b)(3)(ii)]. IDENTITY THEFT The term "identity theft" means a fraud committed or attempted using the identifying information of another person without authority. [16 CFR §681.2(b)(8} and 16 CFR §603.2(a)]. IDEN"I'IFYING The term "identifying information" means any name or number that may INFORMATION be used, alone or in conjunction with any other information, to identify a specific person; including any name, social security number, date of birth, official state or government issued driver's license or identification number, alien registration number, government passport number, employer or taxpayer identification number. Additional examples of "identifying information" are set forth in 16 CFR §603.2(a). RED FLAG The term "Red Flag" means a pattern, practice or specific activity that indicates the possible existence of identity theft. Certain terms used but not otherwise defined herein shall have the meanings given to them in the Federal Trace Commission's (FTC) Identity Theft Rules (15 CFR Part 681) or the Fair Credit Reporting Act of 1970 (15 U.S.C. § 1681 et seq.), as amended by the Fair and Accurate Credit Trawsaetions Act of 2003 into law on December 4, 2003. (Public Law 108-159). ADMINISTRATION OF THE PROGRAM The initial adoption and approval of the Identity Theft Prevention Program shall be by Resolution of the Village Board. Thereafter, changes to the Program of a day-to-day operational character and decisions relating to the interpretation and implementation of the program may be made by the Finance Director who shall be the Program Administrator. Major revisions of this policy shall be approved by the Village Board. Development, implementation, administration and oversight of the program will be the responsibility of the Program Administrator. The Program Administrator will report at least annually to the Village Board regarding compliance with this program. Issues to be addressed in the annual Identity Theft Prevention Report include: 1. The effectiveness of the policies and procedures in addressing the risk of Identity Theft in connection with the opening of new covered accounts and activity with respect to existing covered accounts. 2. Service provider arrangements. 3. Significant incidents involving identity theft and management's response. 4. Recomii7endations for material chaziges to the program, if needed, for improvement. IDENTITY THEFT PREVENTION ELEMENTS Ide~~tifieaCion ofReleva~iaC Red Flags The Village has considered the guidelines and the illustrative examples of possib]e Red Flags from the FTC's Identity Theft Rules and has reviewed the Village's past history wifll instances of identity theft, if any. The municipality hereby determines the following are the relevant Red Flags for purposes of this program given the relative size of the Village and the limited nature and scope of the services the Village provides to its citizens: A. Alerts, notifications, or other warnuugs received from consumer reporting agencies or service providers. 1. A eoizsumer reporting agency alerts the Village of a credit freeze, address disparity, or if an account has been noted to have abusive or fraudulent activity. Page 2 of 5 I3. The presentation of suspicious documents. 1. Documents provided for identification (ID) do not appear to be genuine and unaltered. 2. The photo or physical description is not consistent with the appearance of the applicant. Information given to open the account is not consistent with the ID of the applicant. C: The presentation of suspicious personal identifying information, such as a suspicious address change. 1. Personal ID is of the same type associated with fraudulent activity: fictitious address, mail box drop, or prison or phone number is invalid; it is associated with a pager or answering service. 2. Personal ID provided is associated with known fraudulent activity. 3. Personal ID is inconsistent will: utility records. 4. The customer failssvithout a reasonable explanation to provide all needed personal identifications upon request. D. The unusual use of, or other suspicious activity related to, a covered account. I . The utility is notified of unauthorized charges or transactions in connection with a customer's account. 2. Customer notifies the Viilagethey are not receiving their bill. 3. Mail sent to customer is repeatedly returned. 4. Payments are made in a manner associated with fraud. For example, a deposit or initial payment is made and no payments are made thereafter. E. Notice of Possible Identity Theft. 1. The Village is notified by law enforcement officials or others, it has opened a fraudulent account for a person engaged in identity theft. Detection of Red Flags The employees of the Village who interact directly with customers on a day-to-day basis shall have the initial responsibility for monitoring the information and documentation provided by the customer and any third-party service provider in connection with the opening of new accounts and the modification of or access to existing accounts and the detection of any Red Flags that might arise. Management shall see to it all employees who might be called upon to assist a customer with the opening of a new account or with modifying or otherwise accessing an existing account are properly trained such that they have a working familiarity with. the relevant Red Flags identified in this Program so as to be able to recognize any Red Flags that nright surface in connection with the transaction. An Employee who is not sufficiently trained to recognize the Red Flags identified in this Program shall not open a new account for any customer, modify any existing account, or otherwise provide any customer with access to infornation in an existing account without the direct supervision and specific approval of a management employee. Management employees shall be properly trained so they can recognize the relevant Red Flags identified in this program Page 3 of 5 and exercise sound judgment in connection with the response to any unresolved Red Flags which may present themselves in connection with the opening of a new account or with modifying or accessing an existing account. Management employees shall be responsible for making the final decision on any such unresolved Red Flags. The Program Administrator shall establish from time-to-time a written policy setting forth the manner in which a prospective new customer my apply for service, the infomation and documentation to be provided by the prospective customer in connection with an application for a new utility service account, the steps to be taken by the employee assisting the customer with the application in verifying the customer's identity and the manner in which the information and documentation provided by the customer, and any third-party service provider shall be maintained. Such policy shall be generally consistent with the spirit of the Customer Identification Program rules (31 CFR 103.121) implementing Section 326(a) of the USA Patriot Act but need not be as detailed. The Program Administrator shall establish from time-to-time a written policy setting forkh the manner in which customers with existing accounts shall establish their identity before being allowed to make modifications to or otherwise gain access to existing accounts. Response to DetecCed Red Flags If the responsible employees of the Village, as set forth in the previous section, are unable, after making a good faith effort, to form. a reasonable belief they know the true identity of a customer attempting to open a pew account or modify or otherwise access an existing account based on the information and documentation provided by the customer and any third-party service provider, the Village shall not open the new account or modify or otherwise provide access to the existing account as the case may be. Opening new accounts or the modification or access to existing accounts will be on anon-discriminatory basis based on the Village's policies. The Program Administrator shall establish from time-to-time a written policy setting forth the steps to be taken in the event of an unresolved Red Flag situation. Consideration should be given to aggravating factors that may heighten the risk of identity theft, such as a data security incident that results in unauthorized access to a customer's account, or a notice a customer has provided account information to a fraudulent individual or website. Appropriate responses to prevent or mitigate identity theft when a Red Flag is detected include: 1. Monitoring a covered account for evidence of identity theft. 2. Contacting the customer. 3. Changing any passwords, security codas, or other security devices that permit access to a covered account. 4. Reopening a covered account with a new account number. 5. Not opening a new covered account. 6. Closing an existing covered account 7. Not attempting to collect on a covered account or not selling a covered account to a debt collector. 8. Notifying law enforcement. 9. Determining no response is warranted under the particular circumstances. Page 4 of 5 PROGRAM MANAGEMENT AND ACCOUNTABILITY Initial Risk Assessment -Covered Accounts Utility accounts for personal, fancily and household purposes are specifically included within the definition of "covered account" in the FTC's Identity Theft Rules. Therefore, the Village will determine with respect to its residential utility accounts it offers and/or maintains covered accounts. The Village will also perform an initial risk assessment to determine whether the utility offers or maintains any other accounts for which there are reasonably foreseeable risks to customers or the Village from identity theft. In making this determination, the Village will consider (1) the methods it uses to open its accounts, (2) the methods it uses to access its accounts, and (3) its previous experience with identity theft. Program Updates-RtskAssessment The program, including relevant Red Flags, will be updated as often as necessary but at least annually to reflect changes in risks to customers from identity theft. Factors to consider in the program update include: 1, An assessment of the risk factors identified above. 2. Any identified Red Flag weaknesses in associated account systems or procedures. 3. Changes in methods of identity theft. 4. Changes in methods to detect, prevent, and mitigate identity theft. 5. Changes in business arrangements, including mergers, acquisitions, alliances, joint ventures, and service provider arrangements. Training and Oversight All staff and third-party service providers performing any activity in connection with one or more covered accounts are to be provided appropriate training and receive effective oversight to ensure that the activity is conducted in accordance with policies and procedures designed to detect, prevent, and mitigate the risk of identity theft. OTHER LEGAL REQUIREMENTS Awareness of the following related legal requirements should be maintained: • 31 U.S.C. 5318 (g) - Reporting of Suspicious Activities. • 15 U.S.C. 1681 c-1 (h) -Identity Theft Prevention; Fraud Alerts and Active Duty Alerts - Limitations on Use of Information for Credit fixtensions. • 15 U.S.C. 1681 s-2 -Responsibilities of Furnishers of Information to Consumer Reporting Agencies. • 15 U.S.C. 1681 m -Requirements on Use of Consumer Reports. Legis:res~dentity fheft proven prog-att A Page 5 of 5 ATTACHMENT "A" VILLAGE OF MORTON GROVE REQUIRED CUSTOMER INFORMATION CHECKLIST PROCEDURE FOR OPENING A NEW ACCOUNT New utility accounts may be opened in the following manner: 1. In Person Walk-In 2. Via Telephone II. Information and documentatior. reyuned fer evall~-~n aeeouffit aetivatioffis; 1. A driver's license or alternate governrnent issued picture identification (required). 2. Service address (required). 3. Signature on application (required). 4. Service telephone number (eelUbusinesslor new service phone number) (required). III. Information and documentation required for telephone account acfivations: L Fax or mailed copy of a driver's license or alternate government issued picture identification (required). 2. New service address (required). 3. Most recent previous address (required). 4. Signature on application (required). 5. Service telephone number (cell/business/or new service phone number) (required). 6. The billing address must be the service address unless the customer comes into Village I-1a11 to verify the identity in person. IV. Steps to be taken by the customer service representative: 1. Check driver's license/alternate government issued identification. ?. Review checklist of Red Flags/determine if any are present. 3. Make a copy of the driver's license/alternate government issued identification. V. Steps for CSR to follow if validation of identification fails: L Tactfully advise applicant for service of the issue, if appropriate. 2. Do not open account. 3. Escalation to supervisor if situation with customer is unresolved. 4. Management employee/Program Administrator may allow a new account to be established based on extenuating circumstances, at their sole discretion. l.,egis\res~2008\idwtiry theft preven pro$-checklist ATTACHMENT "B" Village of Morton Grove Red Flag Events Alerts, Notifications or Unusual Use or Warnings from Suspicious Personal Suspicious Activity '~~, Consumer Reporting Suspicious Idenfification related to the Covered A enc Documents Information Account Notice of Theft I. A Consumer Reporting 2. Documents 5. Personal identification is of 9. The Village is 13. The Village is '~. Agency alerts the Village provided for the same type associated with notified of unauthorized notified by law i of a credit ffeeze, address identification do not fraudulent activity: fictitious charges or transactions enforcement officials disparity, or an accounf appear to be address, mail box drop, or in connection with a or others, it has opened has been noted to have genuine and prison or phone number is customer's account. a fraudulent account abusive or fraudulent unaltered. invalid; it is associated witfi a for a person engaged in activity. pager or answering service. identity theft. 3. The photo or 6. Personal identification 10. Customer nofifes physical description provided is associated with the Village they are not is not consistent known fraudulent activity. receiving their bill. with the appearance of the appl icant. 4. Information liven 7. Personal identification is I t. Mail sent to to open the account inconsistent with Village customer is repeatedly is not consistent records. returned. I with the identification of the applicant 8. The customer fails to 12. Payments are made provide all needed personal in a manner associated identifcation upon request. with fraud. For example, adeposit or initial payment is made and no payments are made thereafter. Legis\res\2008\iden[iTy theft preven prog-red flag Legislative Summary RESOLUTION 08-60 ADOPTING AN ECONOMIC DEVELOPMENT STRATEGIC PLAN FOR THE VILLAGE OF MORTON GROVE Introduced Objective Purpose: Background: Programs, Departments. or Groups Affected Fiscal Impact: Source of Funds Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: October 27, 2008 To adopt a strategic plan and vision, to establish guidelines, priorities, and directions for economic development. An Economic Development Strategic Plan will establish economic development goals and strategies improve the local business climate to the benefit of the entire community. The Village of Morton Grove possesses natural attributes that can attract and maintain existing and prospective businesses within the community. These attributes include a valid mix of residential neighborhoods, open spaces for public recreation and enjoyment, stable industry, and commercial districts. The Corporate Authorities deem it is in the Village's best interest to develop a unified vision and strategy to establish guidelines, priorities, and directions for future economic development within the V illage. Recognizing that successful business districts are an integral component to a strong community, the Village's advisory Economic Development Commission has discussed strategic steps to improve the business climate in Morton Grove. These public discussions took place over several months in 2007 and 2008. The perspectives of the Chamber of Commerce, other representatives of local businesses and community residents were taken into consideration as these discussions progressed. In Pebruary 2008, these ideas culminated in the completion of a Proposed Economic Development Strategic Plan. This Plan was formally presented to the Village Trustees in April 2008 and made widely available for final public comment at that time. To date, no additional public comments have been received. The Strategic Plan is intended to establish a vision for the Village's future planning and development endeavors. It is not intended to preempt or supersede any existing or future code or regulation. Department of Community and Economic Development and Building and Inspectional Services. Not applicable Not applicable. The administration of this Economic Development Strategic Plan will be administered and overseen by the Village Administrator and the Dir. of Community and Economic Develop. Approval as presented. Not required None Administrator Approva( ``lr:+•91 ~,'4N9iu,4z Prepared by:_ Jos i F. ~ ade, Village Administrator Teresa Reviewed byt ~~`- -__..__,.~. Bill Neuendorf, C,,om iiiunity an ~onom~ Development Director r' (`~ ~ ~ an f~,F Counsel RESOLUTION 08-60 ADOPTING AN ECONOMIC DEVELOPMENT STRATEGIC PLAN FOR THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove possesses attributes and a balanced mix of residential neighborhoods, open spaces for public recreation and enjoyment, stable industrial and commercial districts, and attractive commercial corridors that can attract and maintain existing and prospective businesses within the Village; and WHEREAS, the Corporate Authorities have deemed it is in the Village's best interest to develop a unified vision and strategy to establish guidelines, priorities, and directions relating to economic development within the Village of Morton Grove; and WHEREAS, the Village of Morton Grove's Economic Development Commission has formulated a strategic plan in order to establish and articulate goals and strategies to improve the Village's local economic climate; and WHEREAS, this strategic plan was developed over a ten (10) month period with input from the members of the Economic Development Commission, Chamber of Commerce, Village staff, local business owners, and elected and appointed officials of the Village; and WHEREAS, the purpose of this Econonvc Development Strategic Plan is to establish a vision for the Village's future planning and development endeavors and is not meant to preempt or supersede any existing or future Village Code or regulation; and WHEREAS, the Corporate Authorities believe it is in the best interest of the Village to approve and adopt this Economic Development Strategic Plan. NOW, THEREFORE 13E IT ORDAINED BY THE PRESIDENT AND BOARD OF'TRUSTEES OF THE VILLAGE OF IvICRTON GROVE, 000K COUNTY, ILLINOIS ~S FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses info this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village of Morton Grove Economic Development Strategic Plan is hereby approved and adopted, a copy of this plan is attached to this Resolution as Exhibit "A". SECTION 3: Nothing in this Resolution shall be construed to supersede or preempt any current or future ordinance, resolution, regulation, or code section of the Village, and in the event of an inconsistency, any such code, resolution, or regulation shall be controlling. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. PASSED this 27`x' day of October 2008. Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmarm Trustee Thi11 APPROVED by me this 27`~ day of October 2008. Richard Krier, Village President Village of Morton. Grove Cook County, Illinois APPROVED and FILED in my office this 28`~ day of October 2008. Cat•ol A. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois Exhibit "A" Village of Morton G>Irove Economic Development Strategic Plan The mission of the Moi°ton Grove Economic Development Commission is to advise the Village Board regarding matters related to the Village's economic environment and its quality of life. This proposed Strategic Plan has been prepared by this Commission in order to establish goals and strategies to improve our local economic climate. The Plan has been written recognizi~ag that local economic development requires ongoing efforts and flea~ibilily to adapt and respond to regional, national, and global changes. This Plan includes a time frame for the reasonable implementation of these goals and sh^ategies. The m~ticipated time periods include: • Short-Term (less than 2 years) • Long-Perm (more than 8 years) • Mid-Tern2 (2 to 8 years) Ongoing (present to future) This Plan is intended to be a living document that is reviewed and updated from time-to-time. Vision Statement Morton Grove is a vibrant eommmlity that has a balanced mix of residential neighborhoods, open space for public recreation. and enjoyment, stable industrial districts that provide employment opportunities and attractive commercial corridors that provide a robust blend of consumer goods and services to residents and others fiom the trade area. This mixture of land uses results in an outstanding quality of life for residents and creates an environment where businesses can prosper. ®verview of Economic Goals 1. retain, expand and attract commercial and industrial businesses ~. promote general economic development and buslnCSS growth expand municipal revenue sources 4. redevelop commercial corridors to restore viability as shopping districts Goals and Strategic Objectives Goal 1-Retain, expand and attract commercial & industrial businesses Strategy 1-promote awareness of existing businesses to residents and other customers in the trade area a. hold an annual business-to-consumer expo (Ongoing) b. conduct business visits on a regular basis to promote good relations (Short-Term) c. distribute annual listing of business license holders to residents and businesses via Internet and/or print (Short-Term) d. seek business involvement at New Resident Receptions and other community events (Short-Term) e, provide new residents with small gift basket with coupons & promotions from local businesses (Short=Term} €. encourage residents and school children to "shop locally" (Mid-Term) Strategy 2 -encourage the retention and creation of permanent jobs paying a living wage a. encourage businesses to remain in Village by helping to meet their needs (Ongoing) b. be responsive to concerns of large employers (Short-Term and Ongoing) c. promote the educated and skilled workforce in and around Morton Grove (Ongoing) Strategy 3 -welcome business owners and managers as part of the community a. send "welcome" letter to new businesses (Short-Tenn) b. recognize, significant awards and events of local businesses (Mid-Term) c. host annual roundtable meeting with business owners to discuss the local economy and related concerns (Short-Term) Strategy 4 -attract arlchor businesses to each comtnereial corridor and redevelop large shopping centers to attract a synergistic blend of anchors, junior anchors, and small shops that create a shopping destination for consumers from the northern suburbs and beyond a. Maintain open communication with business and property owners (Ongoing) b. research companies that are looking for sites (Short-Term) c. identify preferred types of anchors that could fit on the available land including mid- sized grocery stores, home good stores, and professional tenants (Short-Term) d. advise expanding companies of the advantages of Morton Grove (Short-Tenn) e. create community vision for each major shopping center and each corrnnercial corridor (Mid-Tern1) Village of Morton Grove October 2008 Economic Development Strategic Plan Page 2 of 8 Goal 1, continued Strategy 5 -consider revenue-sharing agreements for large cotrunercial businesses that have the potential to attract consumers from within and beyond the Village. a. incentives only to highly desirable and highly beneficial businesses (Ongoing) b. incentives to be based on a win-win outcome (Ongoing) c. incentives considered on a case-by-case basis (Ongoing) Strategy 6 -consider incentives and parking variations to attract new restaurants a. consider changes to zoning code to allow flexibility in parking requirements for small businesses and small restaurants (Short-Term) b. encourage restaurant ovmers to participate in local restaurant shows (Short-Term) Strategy 7 -attract new industrial companies a. conduct study to evaluate the competitive sh•engths of existing industrial businesses (Mid-Term) b. seek out businesses that operate in the same competitive sectors (Mid-Term) a. seek out businesses that operate in growing industrial sectors such as technology and bio-technology (Mid-Term) b. work cooperatively with state and regional industrial groups (Ongoing) Strategy 8 -consider future redevelopment preferences for industrial sites vulnerable to change a: update Village Comprehensive Plan every 10 to 15 years to reflect these preferences (Mid-Term) Goal 2 -Promote general economic development and business growth Strategy 1-increase communication and cooperation between govenllnental units and Morton Grove Chamber of Comtnerce a. increased communication between Village, school districts, library, park district, and MGCCI (Short-Term) b. improved relationship with Forest Preserve District, Metra, and Pace (ShorC-Term) c. notify MGCCI of new businesses (Short-Term) d. attend and participate in MGCCI and multi-chamber events for northern suburbs (Short-Term) Village of Morton Grove October 2008 Economic Development Su~ategic Plan Page 3 of 8 Goal 2, continued Strategy 2 -improve the image of Morton Grove as being supportive of businesses a. provide consistency in rules, regulations and fees (Mid-term) b. create a "user-friendly" summary of rules, regulations, and fees (Mid-Tenn) c. allow license renewal electronically (Mid-Term) d. allow fees and fines to be paid electronically (Mid-Term) e. simplify business license process (Short-Tenn) f. coordinate dates for liquor, business, contractor, and alarm license renewals (Short-Term) g. expedite commission review process (Mid-Term) h. provide annual awards to outstanding businesses that have recently remodeled, expanded or otherwise made a notable contribution to the local economy and quality of life (Mid-Term) i, conduct survey of local businesses to collect their viewpoint (Mid-Term) j. provide quarterly newsletter and other "friendly" community information to business owners and managers (Short-Term) 1<. provide simplified handouts to answer common business-related questions (Mid-Term) I. customer service to be "friendlier" and responsive (Short-Term) Strategy 3 -update ordinances to provide clear and unobstructive regulations for businesses a. review commercial regulations (Short-Term) b. review industrial regulations (Short-Term) c. review size limits and other aspects of the Sign Code that hinder businesses (Short-Term) d. review business licensing requirements & fees (Short-Term) e. reduce processing time for business Tenants, especially "special uses" (Short-Tenn) Strategy 4 -consider all available tools to promote local economic development a. identify areas where Tax Increment Financing (TIF) might be considered (Mid-Terns) a. possibly commercial corridors and aged shopping centers in need of revitalization b. identify areas where Special Service Areas (SSA) might be considered (Mid-Tenn) a. possibly commercial corridors in need of annual maintenance c. identify areas where Business Improvement Districts (BID) nught be considered (Long-Term) d. identify areas where revenue-sharnig agreements might be considered (Ongoing) a, possibly for large retailers in commercial zoning districts e. Identify areas where fagade improvement programs could be implemented (Short-Tenn) f. identify areas where property-tax incentives might be considered (Ongoing) a, possibly industrial districts and historic structures in need of restoration to offset rising real estate taxes on properties that have been recently improved Village of Morton Grove October 2008 Economic Development Strategic Plan Page 4 of 8 Goal 2, continued Strategy 5 -provide goods and services to Forest Preserve users a. seek a bike rental facility or bicycle shop near the forest preserve. (Mid-Term) U. Seek a small restaurant/cafe for a location convenient to the forest preserve trails (Mid-Term) c. Seek input from Chicagoland Bicycle Federation & similar user groups (Mid-Term) d. Promote the mega-picnic site to outside groups (Mid-Tenn) e. Investigate gaining preferred status for local caterers for events in the forest preserve (Mid-Term) f. Investigate mobile food vendors (trucks and carts) to serve forest preserve users (Mid-Term) Strategy 6 -promote enviromnental sustainability and commercial recycling a. encourage businesses to recycle and to share disposal services (Mid-Tenn) b. encourage recycling on construction sites (Mid-Tenn) c. allow scrap dealers to pick up re-usable trash prior to collection (Short-Term) d. provide zoning incentives for "environmentally-friendly" site improvements (Short-Tenn) Strategy 7 -craft an updated "image" of Morton Grove as a destination for new busilesses and new families a. Select marketing slogan; examples include "we'll take you everywhere", "in the middle of everywhere", "your destination to everywhere", or "positioned for progress" (Mid-Tenn) b. Market Morton Grove to new residents & businesses (Short-Term) a Install unique identity markers at Village entrances (Mid-Tenn) d. Prepare brief video to promote Morton Grove (Mid-Term) e. Establish Internet presence to promote Morton Grove (Short-Tenn) £ Promote Morton Grove to realtors (Short-Term) g. Create a unique social event (arts, music, etc.) that establishes a creative and family- oriented impression of Morton Grove throughout the region (Mid-Term) Strategy 8 -distribute up-to-date information to prospective businesses via the Internet and in print a. Keep website up-to-date with economic development information (Ongoing) b. Dishibute brief questionnaire to solicit business input, suggestions, concerns (Short-Term) c. Maintain database of real estate contacts mailing information & email addresses (Short-Tenn) d. Distribute marketing information to prospective businesses and investors (Short-Term) Village of Morton Grove October 2008 Economic Development Sn~ategic Plan Page 5 of 8 Goal 3 -Expand municipal revenue sources Strategy 1-increase the property tax base by encouraging reinvestment in appropriate locations in the connnercial, industrial, and mixed-use districts a. establish and maintain relationships with commercial and industrial realtors and brokers (Ongoing) b. Consider multi-story buildings on commercial and industrial parcels to maximize tax base (Ongoing) Strategy 2 -increase sales tax generated by businesses a. implement "shop local" program to residents to increase awareness of local businesses (Mid-Term) b. allow businesses to advertise and promote morn effectively (Sho.~-Term} Strategy 3 -increase revenue generated from business and industrial fees a. monitor all businesses, including home-businesses to ensure they are properly licensed (Short-Term) b. Consider raising license fees, as necessary to offset staff costs (Mid-Term) c. establish fines and late penalty for failing to secure required licenses (short-term) d. consider licensing large-events in the Forest Preserve (Mid-Term) Strategy 4 -seek outside fiznding for community projects from federal, state, county, township, and private sources a. maintain consistent communications with legislators who have potential access to funding (ongoing) b. annual updates to legislators to raise awareness of local goals and projects, and accomplishments (Mid-Term) c. seek out private and public grants (Ongoing) d. pursue grants in cooperation with local school and park districts (Ongoing) Strategy 5 -promote businesses that attract customers from outside the Village a. provide space on Village website to promote local businesses that demonstrate extraordinary marketing efforts (Short-Tenn) b. incl~uds "business brief' on website and newsletter (Short-Term) c. display "business brief' on Village cable television chamlel; to raise awareness of unique businesses, not merely advertisement (Mid-Term) d. issue press release to local and regional media outlets (Mid-Tenn) e. give annual award to recognize outstanding businesses (Short-Term) Village of Morton Grove October 2008 Economic Development Strategic Plan Page 6 of 8 Goal 3, continued Strategy 6 - create a recognizable theme to our shopping districts and commercial corridors a. identify retail theme or niche; examples include: recreation, medical equipment or professionals, ethnic foods and goods (Mid-Term) b. install planters, banners, signage or similar features to establish a "unified" appearance to commercial districts (Mid-Term) Goal 4 -Redevelop commercial corridors to restore viability as shopping districts Strategy 1 -promote property assembly along Dempster Street and Waukegan Road in order to attract larger busine"sses a. provide grants or low-interest loan to encourage property assembly in commercial corridors (Mid-Term} b. provide zoning or signage incentives to larger parcels (Mid-Term) c. restrict re-use of small outdated parcels (Mid-Term) d. consider re-zoning residential parcels adjacent to commercial parcels with owner consent (Long-Tenn) Strategy 2 -acquire strategic parcels for future land assembly a. acquire small strategical]y-]ocated parcels when available (Ongoing) b. maintain strong financial position so that loans or bonds can be easily issued (Ongoing} Strategy 3 -improve parking along Dempster Street corridor a. provide public parking lots that are conveniently located, easily accessed, and prominently identified (Ongoing) b. provide zoning incentive for shared parking among neighboring properties (Short-Term) c. provide alley improvements or use-agreement for shared parking purposes (Short-Tenn) d. install coordinated signage to identify public parking lots (Short-Term) e. notify businesses about the public parking lots (Short-Term) f. notify residents of the new parking lots (Short=Penn) g. provide coordinated signage that directs shoppers to available parking (Mid-Term) Strategy 4 - establish a rotating, seasonal banner program along commercial corridors to promote local events and local businesses Village of Morton Grove October 2008 Economic Development Strategic Plan Page 7 of 8 Goal 4, continued Strategy 5 -promote fagade improvements of outdated buildings a. provide grants that encourage business owners to remodel the exterior of the building; consider up to 50% of exterior improvements not to exceed $50,000 per building per year (Short-Term) b. establish no-interest improvement loan that is repayable when building is sold; consider maximum amount to be $100,000 per building per year (Mid-Term) c. advise businesses of the fagade improvement program (Short-Term) Strategy 6 -improve or vacate public alleys that serve commercial corridors a. include alley improvements in near-teen capital improvement program (Mid-Term) b. vacate commercial alleys That are not used by the general public (Short-Term) Strategy 7 -consider establishing a special service area (SSA) and all alternative means to improve streetscape along commercial corridors a. establish dialogue with affected business owners (Short-Tenn) b. prepare preliminary budget acceptable to business owners (Mid-Tenn) c. research otUer SSA's and determine what makes them successful (Mid-Tenn) d. define scope of work; possibly limited to maintenance and beautification (Mid-Term) e. seek agency and contractors to administer and provide services (Mid-Term) f. consider partial tax abatement to limit rising taxes on commercial owners (Mid-Tenn) Strategy 8 -vigorously enforce property maintenance requirements to prevent obsolete properties from becoming eyesores a. remind business and property owners about property maintenance requirements (Ongoing) b. establish clear regulations of minimum appearance standards to compliment property maintenance requirements (Short-Tenn) c. authorize Village to conduct necessary repairs and place lien on property (Short-Tenn) d. require owner to post name and contact number on all vacant buildings (Short-Term) e. require all vacant buildings to be registered as "vacant" with penalty for failure to comply, pending legal review (Short-Term) Strategy 9 -vigorously oppose property tax appeals on properties that are both vacant and obsolete. a. monitor tax appeals and seek legal council to register opposition to tax appeal (Ongoing) b. restrict businesses in reeeipi of local incentive from seekhig appeal without express written approval from Village (Ongoing) c. create legislation to prohibit restrictive covenants that prevent or hinder the re-use of conunercial property (Short-Term) Village of Morton Grove October 2008 Economic Development Strategic 'Plan Page 8 of 8