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HomeMy WebLinkAbout2008-10-13 AgendaAGENDA VILLAGE OF MORTON GROVE MEETING OF THE BOARD OF TRUSTEES TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER OCTOBER 13, 2008 Meeting 7:30 pm Call to Order 2. Pledge of Allegiance ~. Icoli Cail 4. Approval of Minutes - Regular Meeting, September 22, 2008 5. Public Hearings 6. Special Reports a. Swearing-in Ceremony for New Police Officers, Przemyslaw P. Fiejtek and Gina M. Cameron by Fire and Police Commission Chairperson Mike Simkins b. Employee Recognition Awards to be Presented to Alvin Abuja, Lili Baker, William Gaeding, Steven Kunzie, Mary Jo Lel3eau, and Edward Panko by Village Administrator Joseph Wade and Mayor Richard Krier c. Plan Commission Case PC08-06 Requests a Special Use Permit Amendment to Add a Second Story Addition and Reconstruct the Wing at the Southwest Side of Bethany Terrace, 8425 Waukegan Road will be Presented by Pian Commission Chairperson Ron Farkas d. Plan Commission Case PC08-07 Requests a Special Use Permit for a Commercial Wireless Antenna Installation and Ancillary Equipment at flee Existing Tower Located at 6101 Capulina Avenue will be Presented by Plan Commission Chairperson Ron Farkas 7. Residents Comments (agenda items only) Presidents Report -Administration, Northwest Municipal Conference, Council of Mayors, TIF Committee, Capital Projects, Real Estate Committee a. Report on Windy City Amusements and the Morton Grove Days Commission b. Appointments -Coring Keating to the Plan Connnission/Zoning Board of Appeals 9. Clerk's Report -Condominium Association, Advisory Commission nn Aging 10. Staff Reports a. Village Administrator 1) Announcement of Upcoming Budget Workshops to be held at 7:00 pm on October 16, 2008, and 9:00 am on October 18, 2008. Both meetings will be held at Village Hall in the Trustees' Conference Room b. Corporation Counsel 11. Reports by Trustees a. Trustee Brunner -Legal, Family and Senior Services Department, Cable and Telecommunications Commission, L'nvironmental I~ealth, I~Vaukegan Road TIF Review, Solid Waste Agency of Northern Cook County, Community Relations Commission (Trustee Kogstad) b. Trustee Kogstad - Comprehensive Plan, Advisory Commission on Aging (Trustee Minx) c. Trustee Marcus -Police Department Police and Fire Commission, Real Estate Committee, Chamber of Commerce (Trarstee Thill) 1) Resolution 08-57 (Introduced October 13, 2008) Authorization for the Disposition of Unclaimed Bicycles Recovered by the Morton Grove Police Department d. Trustee Minx -Finance Depa~°tment Real Estate Committee, Plan Commission, Ferris/Lehigh TIF Review, Fire Department, RED Center, NIPSTA, Capital Projects, Police and Fire Commission, Economic Develop»~ent Northwest Municipal Conference (T~°ustee Staacknaann) 1) Resolution 08-58 (Introduced October 13, 2008) To Authorize the Purchase aild Installation of New Emergency Alert System/Outdoor Warning Siren Equipment 2) Ordinance 08-40 (Introduced October 13, 2008) Granting a Special Use Amendment in the Village to Allow a Second Story Additional and Reconstruction for the Property Commonly Known as B<,thany Terrace, 8425 Waukegan Road, Morton Grove, Illinois 3) Ordinance 08-41 (Introduced October 13, 2008) Granting a Special Use Permit in the Village for Property Located at 6101. Capulina Avenue for a Commercial Wireless Antemla Installation e. Trustee Staackmann -Building Department Appearance Commission, ESDA, IT/Communications, Dempster Street Cori°idor Plan (Trustee Brunner] 11. Reports by Trustees (continued) f. Trustee Thill -Public Works, Capital Projects, Traffic Safety Commission, Natural Resource Commission, Solid Waste Agency of Northern Cook County (Trustee Marcus) 12. Other Business 13. Presentation of Warrants - $2,025;621.73 14. Resident's Comments 15. Executive Session -Personnel, Labor Negotiations, and Real Estate 16. Adjournment - To ensure full accessibil/ty and equal participation for al! iruerested citizens, individuals with disabilities wlao plan to attend and who require certain accommodations in order to obsewe and/or participate in. this meeting, or who have questions regardthg the accessibi[iry qj ihese,jacitities, are requested to contact Susan or Marlene (847/470-~220j promptly to allow the pillage to make reasonable aeeom~rtodations. CALL TO ORDER I. Village President Rick Krier called the meeting to order at 7:30 p.m. and led the assemblage in the Pledge of Allegiance. II. Village Clerk Carol Fritzshall called the roll. Present were: Trustees Georgianne Brunner, Roy Kogstad, Shel Marcus, Rita Minx, Dan Staackmann, and John Thill. III. APPROVAL OF MINUTES Regarding the Minutes of the September 8, 2008 Regular Meeting, Mayor Krier asked if anyone had any changes or corrections to the Minutes. Seeing none, Trustee Minx moved, seconded by Trustee Thill, to approve the September 8, 2008 Regular Meeting Minutes as submitted. Motion passed unanimously via voice vote. IV. PUBLIC HEARINGS NONE V. SPECIAL REPORTS NONE VI. RESIDENTS' COMMENTS (Agenda Items Only) NONE VII. PRESIDENT'S REPORT Mayor Krier proclaimed October 5-11, 2008 as "Fire Prevention Week" in the Village. This year's theme for Fire Prevention Week is "It's Fire Prevention Week -Prevent Home Fires!" Mayor Krier encouraged everyone to heed the important safety messages of Fire Prevention Week 2008 and to support the many public safety activities and efforts of Morton Grove's fire and emergency services. Fire Chief Tom Friel added that, statistically, home fires are respon- sible for more injuries and deaths of civilians and firefighters than larger commercial/industrial fires. That's why this year's focus is on home fires. Minutes of September 22; 20D8 tioartl Meeting VII. PRESIDENT'S REPORT (continued) 2. Next, Mayor Krier stated that he had a new appointment to make, Grant Gilbert, to the Natural Resources Commission. Trustee Thill so moved, seconded by Trustee Minx. Motion passed unanimously via voice vote. Mayor Krier commented on the recent storms. He said that the Village Administration would be presenting much more information, but he wanted to take the opportunity to single out some people. The mayor said early that Saturday morning, he and the Chiefs decided to set up the Emergency Operations Center, and have the phones covered and answered by a "live" person round-the-clock, so as to be able to answer residents' calls. In particular, the Mayor publicly thanked Jan Sheehan and Ryan Horn from the Finance Department, Georgianne and Char from Public Works, Georgia from the Building Department, and Corporation Counsel Liston's son, John, for stepping up and helping in this endeavor. ~. Mayor Krier said that Family Fest was a great success; so many people to thank from the Public Works, Police, and Fire Departments. The chiefs both cooked pancakes! Mayor Krier also noted the contributions of John Hill of EMA, and Peter Falcone, the administrative intern, who worked tirelessly coordinating the Family Fest along with Christy Krier. Mayor Krier presented Corporation Counsel Liston with a plaque for chairing the Northwest Municipal Conference's Attorneys' Committee for the last two years. Members volunteer their time to discuss legal issues that discuss this region. The plaque recognizes Ms. Liston's service over the past two years. VIII. CLERK'S REPORT 1. Clerk Fritzshall had no formal report, but noted the Advisory Commission on Aging meets on the second Tuesday of every month at 1:00 p.m. at the Civic Center. All are welcome to attend. They're looking for projects and ideas. 2. Clerk Fritzshall noted that, during Family Fest, voter registration was taking place. Thirty people registered! She said that Family Fest was wonderful. 3. Clerk Fritzshall said that anyone wishing to register to vote could do soup until October 7'h. She noted that she would be at Niles for the next three days to register people who would be 18 years old as of the date of the election, 4. Clerk Fritzshall said that a "low vision fair" would take place at the Niles Family Center this Saturday from 9:30 a.m. til noon. She will be there to register voters. 5. Early voting begins on October 13 and will continue through October 30. Morton Grove will be an early voting site for the November election. Village Hall will be open for early voting Monday through Friday up til 5:00 p.m., and on Saturdays from 9:00 to 5:00 p.m. Minutes of Se tember22, 2D06 f3oaM Meetin IX. STAFF REPORTS A. Village Administrator Mr. Wade regretfully announced that Village Engineer Ryan Gillingham had announced his resignation. Mr. Gillingham, afive-year employee, has accepted a position to serve as Director of Public Works in LaGrange. Mr. Wade noted that it's a loss for Morton Grove, but wished all the best of luck to Mr. Gillingham, who brought a great blend of strategy, tactics, and human relations skills to his position. Regarding the storm of a week ago, Mr. Wade reported that the Village recorded 9.5 inches of rain in one day, which set a record. The three watersheds that Morton Grove is a part of were all taking in water much faster than they could drain. The result was an enormous backup in homes and on the streets. There was a great response from Village staff, EMA, Public Works, the Fire and Police Departments, including the staffing of the 24-hour hot line. Mr. Wade suggested that, in any future emergency situations, residents should watch cable Channel 6 and check the Village's website; both those areas will reflect the most updated information. a. Mr. Wade announced that the State of Illinois Treasurer's office will be making loans available to property owners in declared disaster areas (which Cook County is) at below-market interest rates for flood-related damages and home repair. For more information, residents should call 866-523-0641 or visit the website at htto://treasurer.il.gov/disasterfloodrelief. Applications need to be filed within 90 days of the event. b. Mr. Wade also pointed out that the Village is seeking information to provide to FEMA about the damage caused by the rain and the flooding. "Residential Storm Damage Assessment" forms are in the Council Chambers tonight or can be downloaded from the Village's website. He asked that all residents complete the questionnaire, although he noted that doing so does not guarantee financial assistance. The information gathered will be critical in determining what general. assistance might be provided to the region for storm recovery efforts. Again, time is of the essence. For more information, residents can contact the Village Administrator's of- fice at 847-470-5220. c. Mr. Wade noted two things that stood out that staff would like to work on: the Emergency Operations Center took in water and it had to be moved. That needs to be addressed. Also, a mass telephone communication service would have been very useful. Such a service operates like a call center, where the Village could use it to get important information to citizens in a very timely manner, i.e., the closing of Dempster Street, the opening of the flood gates in Wilmette Harbor, and clean-up efforts. Mr. Wade said that the Village contracted with Groot for additional pick-up service last week and this week, so Groot will pick up damaged carpeting, appliances, etc. at the curb. With that, he turned his report over to Andy DeMonte, Director of Public Works d. Mr. DeMonte recalled the storm that had occurred in August of 2007. He said that 2.79 inches of rain had fallen, but the whole town had flooded. This recent storm recorded 9.01 total inches of rain -6 inches in 10 hours-which set a record. The last time the north branch of the Chicago River flooded Dempster Street was when 6.49 inches of rain fell in August of 1987. Minutes bf Se tember??, 2D08 Sberd Meetin IX. STAFF REPORTS (continued) e. Mr. DeMonte said that Morton Grove's water travels to Howard Street & McCormick to the water reclamation district plant there, as does all the water from Chicago north of Fullerton Avenue. At full capacity, that plant can handle 333 million gallons a day. The Metropolitan Water Reclamation District (MWRD) estimated that over 100 billion gallons of water fell in the Chicago area during the recent storm. One of the reasons MG flooded is because there was just too much water; it all backed up and overflowed into the Deep Tunnel system. That system was filled by 7:30 a.m. but the rain continued to fall. When the Deep Tunnel project is completed, it will hold 16.5 billion gallons. The flooding would have been worse if not for the Deep Tunnel project. Mr. DeMonte said that, as a last resort, the MWRD opened up three locks, which allowed 4 billion gallons an hour to dump into Lake Michigan. It still took several hours for the streets to empty. By 8:00 a.m., the town was flooded. Dempster flooded and traffic was re-routed along Lincoln Avenue, except for some trucks which were re-routed to Beckwith. Mr. DeMonte said that nothing more could have been done. With a storm like this, when MWRD can't take in all the water, it backs up and has nowhere to go. The only possible prevention for a resident would be for him/her to have an overhead sewer system installed, which is costly and reaulres a lot of maintenance. f. Mayor Krer said that overhead sewers wouldn't address seepage. Mr. DeMonte said that's true, but you wouldn't flood or end up with four or five feet of water in your basement. People can deal with seepage. g. Trustee Thill asked Mr. Wade if he had any estimate on the dollar amount of expenses the Village incurred. He responded that there would probably be a spike in tipping fees for waste because of the extra damaged goods pick-ups. He felt it would take a while to have a more accurate figure, but estimated right now that the Village has probably incurred $75,000 of expenses. Last year's storm cost $120,000 because there was a lot of damaged trees. The Village will submit a claim to FEMA to hopefully get reimbursed. Trustee Thill also asked Mr. DeMonte if diverting truck traffic to Beckwith Street did any damage to the bridge. Mr. DeMonte said he didn't believe so. h. Trustee Marcus asked if the project completion date for the bridge work was delayed. Mr. DeMonte said yes, it is delayed, because now they have to wait for the river to go down before they can proceed. i. .Trustee Marcus thanked Mr. DeMonte and everyone who did such an outstanding job during the emergency, including all the neighbors who helped their neighbors. Trustee Minx echoetl Trustee Marcus' thoughts, and gave kudos to all those who helped by lending pumps and other assistance. Chief Friel then discussed the emergency response to the storm. He said that, since direct intervention to stop it wasn't feasible, responders' priority was to ensure that conditions didn't "cascade," or lead to even more emergencies. Chief Friel said that between 5:00 a.m. and 7:30 a.m., emergency calls for service started to increase. People were concerned about their utilities in their basements. In addition, all the normal Village emergency services (i.e., fire and ambulance alarms) were still being handled. The Emergency Management Agency, headed by John Hill, got into action and assisted all day with flooded streets and other issues. k. Between 8:30 and 9:00 a.m., it got hectic in Morton Grove and in other surrounding communi- ties. All chiefs were in contact with the Mayor and, at that point, it was decided to implement a unified command center (Emergency Operations Center) to serve as a centralized location to have all the key decision-makers in one place. Minutes of September 22, 20p8 Board fiReeting' IX. STAFF REPORTS (continued) Chief Friel said a number of streets were closed, including Dempster at Lehigh, Dempster between Harlem and Waukegan, Beckwith between Waukegan and Shermer, Caldwell south of Waukegan where it splits, and multiple side streets. The strategic priorities were to answer the emergency calls. There were multiple calls for extrication of people from their homes, and one (unfounded) call about a building collapse. Some of the streets were flooded and had access impeded for both squad cars and fire apparatus, so police, fire, and EMA personnel had to wade through the waters to assist. m. One point Chief Friel emphasized was that there was no Toss of life or injuries to either any civilians or Village employees. There was over 80 emergency and non-emergency calls made to the Fire Department in a 12-hour period-about four times the normal rate. The Police Department also received over 150 calls, which again is about three or four times the normal amount. Public Works had extra personnel to help with emergency alarms. Chief Friel said he couldn't say enough about EMA and all their efforts. n. Regarding lessons learned: the Fire Department is looking at the drainage around Station 4; _ they had water coming up through the drains. Station 4 is normally the location of the Emer- gency Operations Center so they're going to work closely with the Building Department and Public Works to hopefully ensure that there's a better "defense" at the EOC. Regarding the mass telephone communication system Mr. Wade had mentioned, a number of towns around us subscribe to this type of service, so the Fire Department will continue to work with the Board and the administration to see if they can bring such a service to fruition in the Village. o. Trustee Staackmann asked if this telephone service, commonly known as a reverse-911 system, would enable the Village to call every resident who has a hard line or a cell phone and provide the same messages that were being shown on Channel 6. Chief Friel said yes. Trustee Staackmann asked if Chief Friel had an idea of what it would cost. He responded between $10,000 and $15,000 per year. p. Trustee Staackmann said he definitely felt the Village should look at this service for next year's budget, as it could save in overtime and emergency calls. Trustee Staackmann, too, said he couldn't say enough about John Hill and his volunteers, who helped free up police and fire personnel to do their jobs. He said he truly appreciated all their efforts. q. Trustee Brunner asked if such a system would also involve text messages and emaits. Chief Friel said it would. He also said, going back to his response to Trustee Staackmann, that the Village would be able to call every resident who has a hard line or cell phone based on a registry that people would have to sign up for. That would involve some education efforts on the Fire Department's part. However, the Village could access AT&T's database and its own utility billing database to get a good core of Village residents' phone numbers. Trustee Staackmann asked if people could register online. Chief Friel said yes, it's very user-friendly and registration could be done a number of ways-online, with a mailer, etc. The service could also be used to target certain areas so that only impacted residents would get a message. Chief Friet noted that the price he mentioned is for a maximum of messages-obviously, it would cost more if the Village went over the number of messages it paid for. Trustee Marcus said How's the time to consider this service, since the Village is about to go into budget hearings. He said it was unfortunate that catastrophic circumstances were forcing the Board to consider this, but felt there was no question that it should be considered, since, in the long run, it would save money because of better use of manpower and providing safety to the residents. He said he, personally, would look favorably on discussing this during budget hearings. Minutes of Se tember 22, ?OA8 Board Meetin" IX. STAFF REPORTS (continued) s. Trustee Brunner thanked everyone-she knew it would be bad because every comer was already flooded on her way to work at 7:10 a.m. She thanked the phenomenal work done by Village staff. t. Trustee Kogstad asked Chief Friel if Morton Grove handled all its calls itself. Chief Friel said Niles had its hands full, similarly to Morton Grove. RED Center put on extra people, and the responses were triaged, i.e., split into true emergencies versus non-emergencies. Niles, unincorporated Des Plaines, Skokie, Glenview, Northbrook, and Wilmette were also hard hit. u. Trustee Minx clarified, regarding the reverse 911 system, that if someone did not want to sign up, they didn't have to. Chief Friel said that's true, the numbers from the AT&T database would only be "published" numbers. Anything else would have to be voluntarily signed up for. He pointed out that this service could even be valuable for non-residents, such as for people who have parents who live in town and might want to be notified. of an emergency situation. v. Mayor Krier also thanked Boyle, the Village IT person, who took everything off Channel 6 in order to just put storm-related information on. He also thanked the trustees, saying that when he called ahem to notify them that he was opening the Emergency Operations Center, they all volunteered to help. B. Corporation Counsel: Ms. Liston had no report. X. TRUSTEES'REPORTS A. Trustee Brunner: Trustee Brunner had no formal report, but announced that the Department of Family and Sen- ior Services would be providing flu and pneumonia shots to people age 55 and older around mid-October. For more information, people should call the Senior Notiine at 847-470-5223. Trustee Brunner noted that the Solid Waste Agency of Northern Cook County (SWANCC) held a shredding event on September 20'", and had nearly double the amount of cars that came through as last year (192 this year vs. 100 last year). More details will be forthcoming at the next meeting. Trustee Brunner also reported that the Recycling Incentive Program, which started in May, was working well and Morton Grove would be receiving a check for $30,000 in October be- cause of it. She noted that this area has the highest percentage of recycling going on in the nation. The Board of Environmental Health is doing a big push on recycling because the more recycling we do, the more money the Village will get back under the Recycling Incentive Program. Trustee Brunner thanked all who participated in Family Fest, including all the volunteers, Village staff, Peter Falcone, Christy Krier, and Bill Neuendorf. She said it was a perfect ex- ample of how government bodies, schools, organizations, and the business community come together for the enjoyment of the community. The Community Relations Commission hosted a New Resident Reception; the Board of Environmental Health was there with a booth educating residents about recycling, and the Dept. of Family and Senior Services was there as well. Minutes of se tember22, 2eD8 Board Meetin` X. Trustee Kogstad: TRUSTEES' REPORTS (continued) Trustee Kogstad had no report. C. Trustee Marcus: Trustee Marcus had no formal report, but as liaison to the Chamber of Commerce, announced that the Chamber's annual golf outing had been postponed due to the heavy rains, and will now be held on September 25 at the Chevy Chase Golf Club in Wheeling. All are welcome to golf or come for dinner. For more information or tickets, call the Chamber at (847) 965-0330. Trustee Marcus said the Chamber is a very important part of the Morton Grove community, and he encouraged residents to support the Chamber and its members. D. Trustee Minx: Trustee Minx presented Ordinance 08-39, Granting a Special Use Permit in the Village of Morton Grove for Property Located at 9398 Mansfield for a Commercial Wireless Antenna Installation. This is the second reading of this ordinance. Trustee Minx moved, seconded by Trustee Thill, to adopt Ordinance 08-39. Pursuant to Plan Commission Case PC 08-04 heard on September 8, 2008, this ordinance would grant the Special Use Permit as recommended by the Plan Commission. Trustee Minx 2. said that, at the Plan Commission hearing, it was originally proposed that Mansfield be the access road for this installation. Quite a few residents attended the Plan Commission meeting and opposed Mansfield. Trustee Minx said that she and the Mayor went out and spoke to residents in the area and learned that they would prefer Marmora to be the access road. The FCC precludes the Village from regulating against commercial wireless antenna insfallations; however, landscaping and access to such installations are two areas where the Village does have the authority to regulate; hence, after speaking with the Building Department, the access road will now be Marmora Avenue. Upon the vote, the motion passed: 5 ayes, 1 nay. Tr. Brunner aye Tr. Kogstad ~e Tr. Marcus Tr, Minx afire Tr. Staackmann n~ Tr. Thill 3. Trustee Minx thanked everyone involved with Family Fest, the many volunteers, Peter Falcone, Christy Krier and Bill Neuendorf. She said everyone who attended had a wonderful time. She said this is what Morton Grove is all about. Mayor Krier noted that the Village receives many requests for commercial wireless installa- tions and said that there is an association group that is trying to get legislation passed that would speed the process up (the Board would have to act within 45 days of the request or the request would automatically be accepted) and would take away some of the local municipalities' authority. . Minutes of Se tember 22, 20D8SOard Meetin '. X. D. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) Mayor Krier said he didn't think this group would be successful, adding that when the matter came up at the Northwest Municipal Conference, that group wrote a letter stating it was not in favor of the proposed legislation because it would take away some local authority. The Village can't do much as far as regulating commercial wireless installations, since the FCC has exclusive jurisdiction over such things as frequency, etc., but the proposed legislation would remove even more of the local government's authority. E. Trustee Staackmann: Trustee Staackmann thanked the residents for understanding that the Village did all it could during the storms. He said he knew residents were irate, but felt that, by Tuesday, they were realizing that the Village had indeed done all it could. Trustee Thill Trustee Thill presented Resolution 08-55, Authorization to Execute a Professional Services Agreement with Consoer Townsend Envirodyne Engineers, Inc. (GTE) for the Water Distribution Study. He explained that the goal of the water distribution study was to analyze the Village's existing water distribution system in order to understand the historical and projected demands, optimize the operation of the existing system, make recommendations for capital improvements, and provide cost estimates for future projects. The last hydraulic study was performed in 1991. The cost for this contract is not to exceed $29,024. Trustee Thill moved to approve Resolution 08-55, seconded by Trustee Brunner. Motion passed: 6 ayes, 0 nays. Tr. Brunner awe Tr. Kogstad aye Tr. Marcus a~r_e_ Tr. Minx aye Tr. Staackmann afire Tr. Thill 2. Trustee Thill commented that it was great that the Village is receiving a $30,000 payment, but also, the Village is lowering its tipping fees. He encouraged everyone to recyle, noting that, in some communities, people are being fined for not recycling. XI. OTHER BUSINESS a. Trustee Thill said he had attended the Plan Commission meeting and noticed that there's a vacancy on that Commission. He asked Mayor Krier if he'd heard from anyone interested it filling the vacancy. Mayor Krier said no, adding that a couple of people had expressed an interest but he was still evaluating them. He said he had also requested that the trustees suggest people, but hadn't heard from any of them either. Minutes of September 22, 2008 $narcf Meeting XI. OTHER BUSINESS (continued) b. Trustee Thill said that, a couple of months ago, there had been some controversy over the appointment of Bill Zimmer to the Appearance Commission. Trustee Thill said that the appointment had been discussed in Executive Session and then later voted on at a regular meeting. At that time, Trustee Thill voted in favor of the appointment, and, he said, he would do so again, because he felt that Mr. Zimmer helps keep the Appearance Commission meetings moving along. People are on the various commissions for the welfare of the community. c. Trustee Thill said the best qualified person in the county has applied to fill the Plan Commission vacancy, but could not meet the Mayor's restriction, which amounted to a "political gag". Trustee Thill said that Steve Blonz, former Action Parry Village Trustee and the former Chairman of the Plan Commission, had volunteered to fill the vacancy, but was told by the Mayor that he would have to refrain from being involved in local politics in order to be appointed. Trustee Thill asked if this same restriction had been applied to Mr. Zimmer. d. Trustee Thill stated that he personally has been attending Action Party meetings for the past 18 months and has only seen Mr. Blonz atone meeting. He said that he had spoken with Mr. Blonz almost a year ago to see if he would be interested in running again for Trustee. Mr. Blonz indicated that he is not interested; however, he would very much like to be involved with the Plan Commission again. Trustee Thill said that he had spoken to current Plan Commission Chairman Ron Farkas, who told him that he would love to have Mr. Blonz on the Commission, and in fact, would be willing to step down and let Mr. Blonz be the Chairman. e. Trustee Thill said it's a shame if this Village cannot appoint people who are "the best" for the Village because of political reasons. He said it really disturbed him. Trustee Marcus said that he, too, had heard about this and was very disappointed. He felt that, serving on the Village's commissions is a great opportunity for residents to "give back" to their community, and when there is a qualified person who actually is willing to serve, they should be considered, without any political restrictions. He felt that individuals in the community should serve the community. Trustee Marcus said that individuals should volunteer to serve on commissions, especially if they are qualified, and that, when choosing volunteers, the Mayor should be rated on their qualifications, their commitment, and their dedication-not necessarily on their political involvement. Politics has no role in the service of the community-that should come first. Trustee Marcus said he was saddened to here that this happened, because he didn't think the community wants to go forward in this direction. g. Mayor Krier responded that neither Trustee Thill or Marcus had approached him to discuss this privately, so they must want to make this "political". He said it's too bad that politics has been brought into this. He said they were making it sound like he wasn't appointing someone because that person wouldn't back him. That's not the case. Mayor Krier said there are plenty of people who have worked in previous campaigns who are serving on commissions even today. He said appointments are made by the Mayor and approved by the Board. As "chief executive officer", the Mayor's policies are or can be implemented through the people that are appointed to the commissions. Mayor Krier said he told Mr. Blonz that he'd be an excellent member of the Commission, but admitted that he asked him to stay out of local politics. He asked Mr. Blonz, "How could the Mayor appoint someone who is going to go out in a few months and knock on doors and support someone else for mayor? It doesn't make sense." Mayor Krier said that Mr. Blonz said that he understood (although he may not have agreed). He felt Trustees Thill and Marcus were making a tempest out of a teapot. He said he's anxious to hear from residents about this and said it was a shame that the Board had to "waste time" discussing this. " AAinutes of Se tember 22,?20p8 HoaM MeetiK ' XI. XII. XIII. OTHER BUSINESS (continued) Trustee Thill asked how many other people Mayor Krier has asked to stay out of local politics. Mayor Krier said there's been a few; he wasn't going to name names but would be happy to let Trustee Thill know privately. He likened this to the situation earlier in the year where a commissioner was "dragged through the mud". Trustee Thill said this is in noway similar. He pointed out that Mr. Blonz is the most qualified person in Cook County to serve on the Plan Commission, noting that Mr. Blonz is a "green" architect who served on the Commission for 13 years, including a stint as its Chairman. He said there is no reason not to have Mr. Blonz on the Plan Commission....if Mr. Blonz would even want to serve, now. Trustee ThiII said that he does not want "politics" to be involved in this matter. He said that, when he wanted to recall his vote on Mr. Zimmer earlier in the year, it had nothing to do with Mr. Zimmer, the Caucus Party, or the Action Party, it had to do with the system by which Mr. Zimmer had been appointed. He felt it was wrong then and it's wrong now. Trustee Thill felt that anyone who wants to serve should be allowed to, without political restrictions. VIlARRANTS Trustee Minx presented the Warrant Register for September 22, 2008, in the amount of $836,085.31. She moved to approve the Warrants, seconded by Trustee Thill. Trustee Staackmann asked about an item on page 11, a payment to Office Depot for Polaroid film in the amount of $402. Assistant Finance Director Ryan Horn noted that it was charged to the Family & Senior Services Department. Jackie Walker-O'Keefe, Director of that depart- ment, noted that it's for taking pictures for the reduced RTAlCTA fare cards for seniors. She said the Village does get reimbursed for this. Mayor Krier called for the vote on the Warrants. Motion passed: 6 ayes, 0 nays. Tr. Brunner aye Tr. Kogstad afire Tr. Marcus aye Tr. Minx aye Tr. Staackmann afire Tr. Thill RESIDENTS' COMMENTS a. Eric Poders. Mr. Poders said that he's an independent who takes no sides. He said that he had tried to join the Economic Development Commission to no avail, but he will still try to help that commission because he donates much of his time to the Village. He said that many peo- ple are upset and urged the Board to talk to residents and businesses, not just consultants. Ray Frenzic, 7628 Lake Street. Mr. Frenzic, an 8-year resident, said he has come to several Board meetings to discuss the flooding situation at Lake Street northwest of Dempster and Harlem. He said he has met with Andy DeMonte. Mr. Frenzic felt that there was not enough sewer capacity in his area, noting that the sewers on Oriole are 30" but others in the area are 24", and three are only 18". Mr. Frenzic said that he was a mechanical engineer in Europe for 30 years and understands how systems function. He had a topographical map of the Village showing that the area of Washington to Harlem is the highest point of the Village, so he felt that other areas should flood first, but because the pipe system is restricted, his area is flooding. He said he has a neighbor who has lived here 50 years and she always floods. Mr. Frenzic felt that something's wrong. Mayor Krier asked him how he would fix the sewer problem. 10 Minutes of Se tember22, 2e06 Sward Meetin" XII. RESIDENTS' COMMENTS (continued) Mr. Frenzic said the Village Engineer should assess the situation street by street, pipe by pipe. Pipe design should be based on a calculation of surface ratio to pipe capacity. Trustee Thill commented that there are a lot more buildings, streets, and roofs these days, so the water isn't going into the ground. He felt that a possible resolution could be arrived at by the water distribution study that will be happening in the Village soon. He agreed that there is a problem if Mr. Frenzic floods every time it rains. Mayor Krier pointed out that the water distribution study has nothing to do with sewers. c. Debbie, a resident of 7702 Lake Street said she's lived in the Village for 10 years. She flooded during the recent storms and understands the situation this time, but she's flooded every August. She said she'd like someone to look at their sewers to see what the problem is, because in her three-block area, they flood every summer, not just in a disaster situation such as what occurred earlier in September. Trustee Brunner noted that, on her block, her house floods because her neighbors have put in flood controls. She said perhaps Debbie should talk to her neighbors to see if any of them have put in flood controls. Mayor Krier said that possibly the Village should limit overhead sewers. d. Another resident of 9 years has the same problem. Oriole and Lake always floods, even in a 2-inch storm. The resident said there must be a problem, and wanted to hear an explanation. Mayor Krier suggested calling a Special Meeting, akin to a Town Hafl Meeting, at Oriole Park to discuss and explain the sewer/flooding problems. e. Mike Liffshif of 8946 Marion thanked the Board for listening to the residents' complaints and for installing the new METRA card system. He had a question regarding the cost of recycling, which Trustee Brunner answered quite capably. XIV. ADJOURNMENTIEXECUTIVE SESSION There being no further business, Trustee Minx moved to adjourn to Executive Session to discuss personnel, labor negotiations, real estate, and a review of previous Executive Session Minutes. The motion was seconded by Trustee Brunner. Motion passed: 6 ayes, 0 nays. Tr. Brunner aye Tr. Kogstad awe Tr. Marcus aye Tr. Minx ~? Tr. Staackmann aye Tr. Thill The meeting adjourned to Executive Session at 9:09 p. m. Mayor Krier called the Executive Session to order at 9:20 p.m. In attendance were Mayor Krier, Clerk Fritzshall, Trustees Brunner, Kogstad, Marcus, Minx, Staackmann, and Thill, as well as Village Administrator Wade and Corporation Counsel Liston. u Minutes of September 22, 200E Soard Meeting XIV. ADJOURNMENT/EXECUTIVE SESSION (continued) There being no further business, Trustee Minx moved to adjourn the Executive Session, seconded by Trustee Marcus. The motion passed unanimously via voice vote. The Executive Session adjourned at 9:45 p.m. Trustee Minx then moved to adjourn the regular Board Meeting, seconded by Trustee Marcus. The motion passed unanimously via voice vote. The Board Meeting adjourned at 9:46 p.m. PASSED this 13th day of October, 2008. Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmann Trustee Thill APPROVED by me this 13th day of October, 2008. Richard Krier, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 14th day of October, 2008. Carol A. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois Minutes by: Teresa Cousar 12 ills a ® ®rt®n Fire and Police Commission Direct Telephone 847/470-5226 Fas 847/965-7711 September 24, 2008 President & Board of Trustees VILLAGE OF MORTON GROVE 6101 Capulina Ave. Morton Grove, IL 60053 In accordance with directives issued by you, competitive examinations were conducted in accordance with 65 ILCS 5/10-21-6 of the Illinois Compiled Statutes, 1992 (Revised). The following person has qualified and is herewith appointed to a probationary status of Police Officer iu the Morton Grove Police Department of the Village of Morton Grove, Illinois, pursuant to the Rules and Regulations of the Fire and Police Commission, effective on the date following his name. PRZElVIYSLAW P. FIEJTEK Effective date of appointment is September 25, 2008, when she will report to Training Officer Ken VanDerHagen, at 10:00 a.m. Formal swearing in will be conducted at the Village Board meeting on October 13, 2008, 7:30 p.m., at the Council Chambers, 6101 Capulina Ave. Submitted by: r, Michael Sintkiivs, Chamnan Fire & Police Commission C: P: Fiejtek Chief Tasch .i. Wade Richard T. Flickinger Municipal Center 6101 Capuihla Avenue • Morton Grove Illinois 60053-2985 ~~M~ Tel: (847) 965-4100 TDD (847) 470-d249 ^ Fax: (847) 965-4162 ~~ ills a Orton rove Fire and Police Commission Direct Telephone 847/470-5226 Faa 847/965-7711 September 24, 2008 President & Board of Trustees VILLAGE OF MORTON GROVE 6101 Capulina Ave. Morton Grove, IL 60053 In accordazice with directives issued by you, competitive examinations were conducted in accordance with 65 ILCS 5/10-2.1-6 of the Illinois Compiled Statutes, 1992 (Revised). The following person has qualified and is herewith appointed to a probationary status of Police Officer in the Morton Grove Police Department of the Village of Morton Grove, Illinois, pursuant to the Rules and Regulations of the Fire and Police Commission, effective on the date following his name. GINA M. CAMERON Effective date of appointment is September 25, 2008, when she will report to Training Officer Ken VanDerHagen, at 10:00 a.m. Formal swear7hg in will be conducted at the Village Board meeting on October 13, 2008, 7:30 p.m., at the Council Chambers, 6101 Capulina Ave. Submitted by: f~ Michael Simkins, Chairman Fire & Police Conuiussion C: G. Cameron Chief Tasch J. Wade Richard T. Flickinger Municipal Center 6101 Capulnra Avenue ,Morton Grove, Illinois 60053-2985 ~t' Tel: (847) 965-4100 TDD (847) 470-5249 Fax: (847) 965-4162 ~d r~` Village of orlon r EMPLOYEE ANNIVERSARY AWARDS PRESENTED OCTOBER 13, 2008 Alvin Abuja, Police Department I S years Lili Baker, Police Department 30 years William Gaedin~, Police Department 15 years Steven Kunzie, Fire Department 20 years Mary Jo LeBeau, Fire Department 35 years Ed Panko, Police Department IS years Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Urove, Illinois 60053-2985 Fe1: (847) 965-4100 Fax: (847) 965-4162 Recyc4ed Paper Pfi s~ga~ ~~ °~~a®n ~® ~ l~esard ~f ~.~g~~ Village President Members of the Village Board 6101 Capulina Avenue Morton Grove, Illinois 60053 Dear President Krier and Members of the Village Board: On September 15, 2008 a public hearing was conducted by the Morton Grove Plan Commission after a legal notice was publiuhed in "The Champion" newspaper on August 28, 2008, a sign posted on the property and written notification sent to property owners within 250. feet of the subject property as required by ordinance, regarding: Plan Commission Case PC08-06, wherein the applicant, Bethany Methodist Corporation, 5015 N. Paulina Street, Chicago, Illinois 60640, requested a Special Use Permit Amendment to add a second story addition and reconstruct the wing at the southwest side of $ethany Terrace, 8425 Waukegan Road. Ms. Bonnie Jacobson, Planner, introduced the case for the Village, She noted this is the fourth special use amendment since the original special use permit was issued in 1962 and suggested a new special use permit that supersedes the previous amendments. She summarized staff and commission findings which included the upgrading of the building and site to meet fire department concerns and the improvement of the parking IoC, lighting and unpaved Main Street to meet current Village codes. Ms. Jacobson presented eighteen staff conditions relative to these concerns. Mr. Bernard Citron, Attorney, of Schairi, Burney, Ross and Citron, represented the applicant. He also called up several witnesses regarding this case. Mr. Citron noted that Bethany was constructing their two story wing within the exact footprint of the existing one story wing. Although the new wing will have additional square footage, the rooms will be single-occupancy as opposed to double-occupancy rooms, actually lowering the bed count. Mr. Citron and Dr. Steven Friedman, the Executive Vice President of Bethany Methodist Corp., explained that the nature of long-teen care is changing and geared towards larger single-occupancy rooms with assistance as opposed to double-occupancy rooms where patients require mare skilled ca,:e, Mr. Citron noted that the overall facility will be improved per staff conditions, which they agree to, and they will be improi+ing Main Street at their expense. Dr, Friedman further testified as to the need for the redeveloped wing. He noted this is a new resource to the commiuiity to provide assisted living care, as many people cannot make it in a condominium. Mr. Jim Cox of Cox Ltd., the applicant's architect, testified as to the physical aspects of the project He noted that it was impossible to remodel the; existing wing due to the roof structure, which is why they decided to demolish it and consh~uet a new wing. He also reviewed the proposed landscape plan and the special physical featm~es that address the needs of patienPs suffering from memory loss. He added that they will be installnig astate-of-the-art: air handlhlg system which will bring in. fresh and filtered air to all of the rooms as opposed to pressurizing the halls as is typical. Mr. Cox indicated that he will be loolang towards a Master Pian for the site and will be upgrading all of the deficiencies including the fire system, ,4 .~... S. 1 IP .. ~.~~ :~.».Ai.C.,,J..:A ~ ...ti .. .. . iUL'~}' ~~.~ ~v r 3 .. 9~ jt .. . ,.. October 13, 2008 parking lot and lighting. The new wing and remaining building will be tied together architecturally by a new mansard roof. Lastly,. Mr. Luay Aboona of KLOA, Inc., the applicant's traffic engineer testified as to the adequacy of on-site parking. His firm conducted weekend and weekday counts and found the weekday count to be the peak. They extrapolated the parking and the bed count which resulted in a ratio of .6 parking spaces per bed, higher than the industry standard. Based on this ratio, there is more than adequate parking on-site. Chairman Farkas questioned Mr. Cox as to what type of physical. design characteristics were being implemented for the memory loss patients, and Commissioner Shimanski asked for more details regarding the mansard roof, its extent and structure. He was concerned about the appearance from the road when placed on the existing structure. Mr. Cox responded that examples of physical design details which address memory loss are shadow boxes by the doors so that patient rooms aze easily identified and an enclosed outdoor area to keep people from wandering. Dr. Friedman added that many of their residents have Alzimers. The mansard roof will cover the front portion of the building, and Mr. Cox agreed with Commissioner Shimanski that it needs to be attached in a mamrer that would not leave the StP..Iehiral alrprrnte y!Slble frCm the Su eet. One concerned party spoke regarding this case. Ms. Karen Krayher, the neighbor to the south expressed concerns as her garage is off of Main Street. She felt the daylight from her kitchen will be blocked and was concerned about the parking blocking her visibility. Currently, when it rains the gravel goes into her driveway and the parked cars along the curb at Waukegan block her view. She also questioned the length of construction. Mr. Citron responded to Ms. Krayher's concerns. He explained that they intend to pave Main Street so that there will be no gravel and reconfigure the parking so that it would actually improve Ms. Krayher's situation. The construction period is anticipated to be one year. The applicant expressed a desire to work with Ms. Krayler individually on any details that would address her concerns. Based on the above information, Commissioner Gabriel moved and Commissioner Dorgan seconded a motion to approve a Special Use Permit Amendment for the construction of a second story addition and reconstruction of the wing at the southwest side of Bethany Terrace at 8425 Waulcegari Road subject to the following conditions: 1. That this special use permit supersede the original special use permits, ordinance dated April 3, 1962, and previous special use permit amendments for this site (ordinances 84-39, 90-54 and 95-14); 2. That the proposed special use be constructed according to the site plan dated 9/3/08; 3. That the proposed special use be constructed in accordance with elevations dated 6/13/08; subject to final appiroval by the Appearance Commission; 4. That the proposed landscape plan dated 6/13(08 be subject to final review and approval by the Appearance Commission; 5. That all parking lot lighting be brought up to the Village lighting standards and that a proposed lighting plan with photometric analysis be submitted for review and approval by the Building Commission and Village Engineer prior to obtaining a building permit; 6. That al] existing parking areas be patched, repaired, restriped and resealed subject to the review and approval of the Village; 7. That Main Street be improved per the site plan dated 9/3/08 with an agreement in place from the Village of Niles and improved to the construction standards of both the Village of Niles and the Village of Morton Grove; 8. That an additional handicapped parking stall be provided at the southwest entrance by the newly remodeled wing and addition; 9. That directional signage be placed at the south end of the site indicating parking areas are at the rear of the building; 10. That employee access be provided at the southeast side of the site so that more employees will park at the southeast parking area; ll . That no parking be allowed in the driveway on the west side of the site in front of the new addition and a "No Parking -Fire Lane" sign be posted; 12. That proper hydrant access and water supply be provided, and hydrants be located as necessary, subject to the review and approval of the Morton Grove Fire Department; 13. That the entire building be sprinkled, and the fire alarm panel be changed to include fire, trouble and supervisory signals, subject to the review and approval of the Morton Grove Fire Department; 14. That parking be provided on-site and/or reserved for Bethany Terrace on Main Street for up to 122 parking spaces for 202 beds, or if If;ss than that bed count based on a ratio of .60 parking spaces per bed, per the peak parking counts in the Traffic and Parking Analysis conducted by KLOA, Inc. dated 7/11/08; 15. That Bethany Terrace may remodel their building subject to Village Codes and Ordinances acrd not require a Special Use Amendment as long as the bed count does not exceed 202 beds and the site plan does ne± change ar the footprint of the building is rot expanded en the site upwards or outwards; 16. That the following variations from the previous special use ordinance be continued and granted: • That a landscape variation from Section 12-11-3 "Parking Lot Landscape Requirements" be granted along Caldwel] Avenue; • That a variation be lnanted from Section 12-2-6G2a to allow front yard parking along a side yard abutting a street on Waukegan Road and Caldwell Avenue; 17. That no outpatient treatment he allowed at the physical therapy facility unless additional parking is provided and approved by the Village; 18. That the mansard roof be constructed in a manner so that the structural attachments to the existing structure will not be visible from the sight distances along Waukegan Road and Caldwell Avenue; 19. That the entire parking lot be resealed; and 20. That all other codes and ordinances be met. The motion passed: Yes - 6, No - 0, Absent: - 0. The Voting Chairman Farkas Yes Commissioner Dorgan Yes Commissioner Gabriel Yes Commissioner Gattorna Yes Commissioner Roepenack Yes Commissioner Shimanski Yes The "Findings of Fact" relative to the seven standards by which a Special Use is evaluated is attached to this report. ~.~ f 7_oning/?Ian Comm/pc08/O6 report Plug Commission Chairman Findines of Fact Listed below are seven standards articulated in Article IV "Special Uses" of the Village's Zoning Ordinance upon which the Plan Commission based its decision. Preservation of Health, Safety, 1Wlorals and Welfare -The establishment, maintenance and operafion of the Special Use will not be detrimental to or endanger the public health, safety, morals or general welfare. Tlie proposed reconstruction and addition will not be detrimental to or endanger the public health, safety, morals or general welfare of the community. The proposed special use will provide a needed resource to the community and the overall improvements to the site will have a positive impact on the Village. 2. Adjacent Properties -The Special Use should not be injurious to the use and enjoyment of other property in the immediate viicfnity for the uses permitted in the zoning district. The proposed special use will not be injurious to the use and enjoyment of other property in the immediate vicinity. In fact, the use enjoyment will be enhanced, as the applicant will be paving Main Street which will provide direct benefit to the neighbor to the south who has her garage access off of Main Street. 3. Orderly Development -The establishment of the Special Use will not impede normal and orderly development or impede the utilization of surrounding property for uses permitted in the zoning district. The area is a built-out existing area -the uses including the proposed special use have been there for many years, so the orderly development of the area is not a concern. 4. Adequate Facilities -Adequate utilities, access roads, drainage and other necessary facilities are in existence or are being provided. Per staff conditions, the applicant will be providing adequate facilities that are now deficient on the site including fire prevention system, paving, lighting and access. 5. Traffic Control -Adequate measures have been or will be taken to provide ingress and egress designed to minimize traffic congestion an the public streets. The proposed use of the subject site should not draw substantial amounts of traffic on local residential streets. An independent traffic and parking analysis was conducted and the study shows that facilities are adequate in the azea of traffic control and the use of the subject site will not draw substantial amounts of traffic on local residential streets. 6. Adequate Buffering -Adequate fencing and/or screening shall be provided to ensure the right oi' enjoyment of surrounding properties to provide for the public safety or to screen parking areas and other visually incompatible uses. The site itself is adequately buffered from adjacent properties due to the nature of its location. Sufficient landscaping exists to screen parking areas. 7. Conformance to Other Regulations -The Special. Use shall, in all other respects, conform to applicable provisions of this Ordinance or amendments thereto. Variation from provisions of this Ordinance, as provided for in Section 12-16-3A1, may be considered by the Plan Commission and the Village Board of Trustees as a part of the special nse permit. • The proposed special use vrill conform to all app]icant provisions of this ordinance and all pertinent Village Codes and Regulations. The following variations were granted in previous special use amendments and carried through in the existing special use: That a variation be granted from Section 12-2-6G2a to allow front yard parking along a side yard abutting a street on Waukegan Road and Caldwell Avenue; and That a landscape variation from Section 12-11-3 "Parking Lot Landscape Requirements" be granted along Caldwell Avenue. Comdev'¢oning\plancom\pc08-06 findings of fact ati-• October 13, Village President Members of the Village Board 6101 Capulina Avenue Morton Grove, Illinois 60053 E ~~ ~~ °~~n~aa Dear President Krier and Members of the Village Board: On September 15, 2008 a public hearing was conducted by the Morton Grove Plan Commission after a legal notice was published in "The Champion" newspaper on August 28, 2008, a sign posted on the property and written notification sent to property owners within 250 feet of the subject property as required by ordinance, regarding: Plan Commission Case PC08-07, wherein the applicant, T-Mobile Central LLC, 8550 W. Bryn Mawr, Suite 100, Chicago, Illinois 60631, requested a Special Use Permit for a commercial wireless antenna installation and ancillary equipment at the existing tower located at 6101 Capulina Avenue. Ms. Bonnie Jacobson, Plamrer, introduced the case for the Village. She indicated that the applicant proposes to install nine antennas on a platform on the existing monopole at the Village Hall site. The monopole was constructed in 1997 and houses another carrier, as well as the Village's police antennas. The equipment area for the proposed installation will be adjaoent to the tower and screenedby a fence and landscaping. Staff did not have any major issues with the proposed installation -only that a concrete sidewalk be added in front of the gate and that the site plan referred to in the lease documents be the same site plan as in the special use ordinance. Mr. Joe Hill, attorney, and Mr. Kevin Mize, RF engineer represented the applicant. Mr. Mize indicated that there is now much more in-building cell phone use than in the past, so the objective is to fill in the coverage gaps for in-building use. Ile psesented a map showing the gaps in coverage and how the proposed antenna installation will address a large gap. Commissioner Roepenack questioned Mr. Mize about the frequency and output power, and Commission Gabriel asked about the structural integrity of the tower. Mr. Hill responded that a structural analysis of the tower was conducted by T-Mobile's structural engineer and occasionally modifications are necessary to the tower, but in this case no modfications were necessary and the structure is sound. Two concerned parties spoke regarding this case. Mr. Bob Burkhart indicated he had no problems with the proposed installation but wondered at what point are there too many antemras at one location. Ms. Jacobson responded that this is one of the reasons these installations are a special use and each requires Plan Commission and Village Board approval. She added there is also a practical limit based on the structural soundness of the supporting structure if too many antennas are placed on it, as well as an adequate supply of land for the ground-mounted equipment. Mr. Fric Poders asked about the revenue source, to which Chairman Farkas responded that the Plan Commission only reviews the land use aspects of a case. Based on the above information, Commissioner Gattorna moved and Commission Roepenack seconded the motion to approve a special use permit for a commercial wireless antenna installation and. ground- s`..idi. ~ 1 +. 3'i 's£=. <igf;r .!~~pu'I, G:p3 l'';:t 'r ... .__..-_ ! a;::. I.f~:`tC7`,1 vif`Ve, ilils~,:S ~~`~f ~.ryi ;,v'~~- ~. ~ ° ., ~ : J'LJ _ <~i ~~ `to-?J 4; ~7~ ~~~-'~ ~ U.x:. C~~~"~i Iv'r+,,.-f~ ,._- . mounted equipment on the existing tower located at &101 Capulina Avenue, subject to the following conditions: 1. That the proposed antenna installation and ancillary equipment be constructed in accordance with the site plan dated 7/14/08, but with an additional area of concrete sidewalk by the gate; 2. That the proposed antenna installation and ancillary equipment be constructed in accordance with the elevations dated 7/14/08; 3. That all lease and easement documents be drafted and verified in accordance with the site plan dated 7/14/08; and 4, That all pertinent Village Codes and Ordinances be met. The motion passed: Yes 6, No 0, Absent -0. The Voting: Chairman Farkas Commissioner Dorgan Commissioner Gabriel Commissioner Gattorna Commissioner Roepenaek Commissioner Shimanski Yes Yes Yes Yes Yes Yes _ The "Findings of Fact" for PC08-07 relative to the seven standards by which a Special Use is evaluated is attached to this report. -~ Re e ally sub ed,~~ ~ °" r' ~~ ~, onald Far s ~''~ Plan Commission Chairman Zoning/Plan Comm/pc08/07 report Findings of Fact Listed below are seven standards articulated. in Article N "Special Uses" of the Village's Zoning Ordinance upon which the Plan Commission based its decision. 1. Preservation of Health, Safety, PVIorals and Welfare -The establishment, maintenance and operation of the Special Use will not be detrimental to or endanger the public health, safety, morals or general welfare. The Commissioners concluded that the proposed antenna installation would not be injurious to the health, safety and welfare of the community. 2. .Adjacent Properties -The Special Use should not be injurious to the use and enjoyment of other property in the immediate vicinity for the uses permitted in the zoning district. • The Commissioners felt that the proposed special use would not be injurious to the surrounding neighbors regarding the use and enjoyment of their property. The proposed antenna system is on an existing pole with another system and therefore will have minimal impact on the neighborhood. 3. Orderly Development -The establishment of the Special Use will not impede normal and orderly development or impede the utilization of surrounding property for uses permitted in the zoning district. • The Commission concluded that the proposed antenna installation will not impede the orderly development of the area, it is located in an already developed are on an existing pole. 4. Adequate Facilities - Adequate utilities, access roads, drainage and other necessary facilities are in existence or are being provided. • The proposed antenna 'installation has adequate facilities. Adequate. access is provided and the adjacent detention pond was adjusted accordingly, so there was not impact on the facilities. S. Traffic Control -Adequate measures have been or will be taken to provide ingress and egress designed to minimize traffic congestion on the public streets. The proposed use of the subject site should not draw substantial amounts of traffic on local residential streets. • Based on the letter provided by the applicant and Traffic Safety Commission's "no comment', the Plan Commission determined that there is no signifcant traffic impact from the proposed antem~a installation. 6. Adequate d3uffering -Adequate fencing and/or screennng shall be provided to ensure the right of enjoyment of surrounding properties to provide for the public safety or to screen parking areas and trther visually incompatnble aces. The proposed installation will be screened with a solid fence and landscaping from the adjacent parking lot per the approved site plan. 7. Conformance to Other Regulations -The Special Use shall, in all other respects, conform to applicable provisions of this Ordinance or amendments thereto. Variation from provisions of this Ordinance, as provided for in Section 12-16-3A1, may be considered by the Plan Commission and the Village Soard of Trusfees as a part of the special use permit. The proposed installation will be required to meet all pertinent Village codes and ordinances. Comdev~zoning\planccim\pc08-07 findings of fact Legislative Summary Resolution 08-57 AliTHORIZATION FOR THE DISPOSITION OF UNCLAIMED BICYCLES RECOVERED BY THE MORTON GROVE POLICE DEPARTMENT Introduced: ~ October 13, 2008 Synopsis: To authorize the Village President to approve the donation of sixteen (16) found bicycles in the Village of Morton Grove. Since ownership of the bicycles were not ascertained, ownership will be transferred to the Village so that the bicycles can be donated to anot-for-profit group called the "Recyclery" in Evanston. Purpose: Due to lack of bicycle storage space, bicycles need to be disposed of on a regular basis. Barkgrnund: The Morton GrntJe Police DApart:t:ent on a regular balls rece.ves calls f r found bicycles in the Village. The bicycles are collected and inventoried and stored in the Police garage. They are kept at least six months to allow the department to ascertain ownership. If no owner information is found, the department can dispose of the bicycles in accordance to department policies and State guidelines. In the past, auctioning off the bicycles was not cost effective due to the minor value of the bicycles. Programs, Departments Police Department. or Groups Affected Fiscal Impact: None. Source of Funds: Not Applicable. Workload Impact: The logistics of the donation will be coordinated by the Police Department. Administrator i Approval as presented. Recommendation: First Reading: ~ Not Required Special Considerations or ~ None Requirements: Respectfully submitted: ~~'I~ ~e~u~r? ~~ -~ Josep~W"ade, Village Administrator Prepared by: G~+~~~ ~ Reviewed by: Paul L. Tasch, Jr., Chief~i Police Teresa Hoffman Liston, Corporation Counsel RESOLUTION 08-57 AUTHORIZING THE DISPOSITION OF UNCLAIMED PROPERTY RECOVERED BY THE MORTON GROVE POLICE DEPARTMENT WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debf; and WHEREAS, the Morton Grove Police Department made reasonable inquires and efforts to identify, notify, and/or locate the owners of the accumulated property and such information has not been ascertained within at least six months; and WHEREAS, pursuant to Section 765 ILCS 1030/3, the Chief of Police has determined the interests of the public would best be served by transferring custody of the property directly to the Village; and WHEREAS, in reviewing comparable results from auctions in the past, the relative minor value of said property and the cost of conducting ail auction of said property, it would be in the best interests of the Village to dispose of said property through a donation; and WHEREAS, the Recycle~w a not jor-profit corporatdon located in Evanston Illinois, has expressed an interest in accepting this donation of personal property for use in their philanthropic activities. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: Pm~suant to Section 65 ILCS 5/11-76-4 and Section 765 ILLS 1030/3 of the Illinois Compiled Statutes, the Mayor and Board of Trustees of the Village find the following property: 16 -bicycles now in the custody of the VILLAGE are no longer necessary or useful to said Village and the best interest of the Village of Morton Grove will be served by a donation to The Rec, clY ery of Evanston Illinois. SECTION 3: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by taw. PASSED this 13°' day of October 2008. Trustee Brunner Trustee Kogstad Trustee Marcus 'Trustee Minx Trustee Staackmann Trustee T1v11 APPROVED by me this 13`" day of November 2008. Richard Krier, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 14`~ day of October 2008. Carol A. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois EXHIBIT A ACCUMULATED PERSONAL PROPERTY 16 -bicycles Legislative Summary Resolution 08-58 TO AUTHORIZE THE PURCHASE AND INSTALLATION OF NEW EMERGENCY ALERT SYSTEM/OUTDOOR WARNING SIREN EQUIPMENT Introduced Synopsis: Purpose: Background Department Affected: Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: October 13.2008 This Resolution authorizes the Village Administrator and Fire Chief to execute a contract with Bucom Inc. for the purchase of one new Outdoor Warning Siren to be located in the vicinity of Austin and Church within the Village. The purchase of this equipment is necessary to enable more effective notification of the public as to time critical information i.e. severe weather, civil threats, etc. This installation is part of an ongoing effort to provide residents and guests of the Village with the most timely information related to public safety. In the summer of 2008, the Village was awarded a grant for the purchase of equipment to support enhancements to the existing capabilities. The grant ($30,000) through the Illinois Department of Commerce and Economic Opportunity, was sponsored by Representative Beth Coulson. The placement of this outdoor warning siren will enhance the warning capability in the northeast section of the Village. This equipment supplements the existing Village outdoor warning system currently operating at four locations: Harrer Park, Oriole Pool, Lincoln and the Edens Expressway, and Prairie View Park. The work will be awarded to the vendor That is the exclusive distributor and installer of Whelan systems for the region (Bucom Inc., Wauconda, Illinois). This will ensure all equipment purchased will be standardized and compatible with the existing system. Morton Grove Emergency Management Agency and the Fire Department No Village funds are required; the contract will be paid entirely with grant funds. Illinois Department of Commerce and Economic Opportunity The management and supervision of this purchase will be preformed by Morton Grove Emergency Management Agency with the support from the Fire Department as part of their normal duties. Approved as presented Not Required Special Considerations Or Requirements: None Respectfully submitted: ~c~; ~ ~~~, Jose F. age Administrator Prepared by: Reviewed by: Tom Friel, Fire Chief Teresa Hoffman Liston, Corporation Counsel RESOLUTION 08-58 TO AUTHORIZE THE PURCHASE AND INSTALLATION OF NEW EMERGENCY ALERT SYSTEM/OUTDOOR WARNING SIREN EQUIPMENT WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, tail exercise any power and perform any function pertaining to its government affairs, including but not limited,to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove, Fire Department was awarded a state grant through the Illinois Department of Commerce and Economic Opportunity in the amount of $30,000 for the purchase of new Emergency Alert System/Outdoor Warning Siren equipment; and WHEREAS, the Village of Morton Grove has determined that specific Emergency Alert System (EAS) equipment features and available options enhance the safety of residents, effectiveness of operation, efficiency of response, and extend the utility and life span of a system of this type; and WHEREAS, a number of the identified requisite equipment features are patented, otherwise exclusively available, or operationally compatible with existing Village equipment currently in use; and WHEREAS, the Village of Morton Grove has determined the operational and functional specifications of the Whelan brand WPS 4004 EAS, in all respects, meets or exceeds the identified performance needs and functional expectations of the Village and its public safety departments; and WHEREAS, the Village has identified BuCom Inc. of Wauconda, Illinois as the exclusive authorized sole source vendor and installer of Whelan products for this region; and WHEREAS; the aforementioned vendor has submitted compliant specifications and offered a corresponding proposal on September 8, 2008, to construct and install a Whelan brand WPS 4004 Emergency Alert System/Outdoor Warning Siren in the vicinity of Austin and Church for a total sum of $27,920; and WHEREAS, this vendor has supplied equipment and labor for the Village in the past and their performance has been found to be satisfactory. NOW, THEREFORE, BE 1T RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION I. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2. The Fire Chief and the Administrator of the Village of Morton Grove are hereby authorized to execute a contract for the purchase and installation of new Outdoor Warning Siren equipment with BuCom Inc, of Wauconda, Illinois, based upon their proposal in the amount of $27,920. SECTION 3. The Fire Chief and/or his designees are hereby authorized to take any and all steps necessary to implement and administer said contract. SECTION 4. This Resolution shall be in full force and effect upon its passage and approval. PASSED this 13'h day of October 2008. Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmann Trustee Thill APPROVED by me tlvs 13"' day of October 2008. Richard Krier, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office This 14`x' day of October 2008. Caro] P.. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois GRANTING A SPECIAL USE AMENDMENT IN THE VILLAGE OF MORTON GROVE TO ALLOW A SECOND STORY ADDITION AND RECONSTRUCTION FOR TAE PROPERTY COMMONLY KNOWN AS 8425 WAUKEGAN ROAD, MORTON GROVE, ILLINOIS [utroduced: Synopsis: Purpose: Background: rograms, Departs. or Groups Affected Fiscal Impact and Source of Funds: Workload Impact: Admin Recom'd: First Reading: Special Considerations or Requirements: October 13, 2008 This ordinance will amend the special use permit originally granted on April 3, 1962, by to expand an existing nursing home facility at 8425 Waukegan Road. Passage of this ordinance will allow for construction of a second floor addition and reconstruction of the southwest wing of the current building. On April 3, 1962, a special use permit was granted to the owners of 8425 Waukegan Road to construct a nursing home facility. That special use permit has been amended pursuant to Ordinances 84-39, 90-54, and 95-14. The current owners of the property Bethany Methodist Corporation have requested a new amendment to the special use permit for the construction of a second floor addition and the reconstruction of the southwest wing of the current building. The '1' b '*"~^ tl~e ° °ting fcotprint of the building. While additional residential neW Cc7nStFtlCtl v^n wi ~ ~ wiuuu rooms will be built, the actual head count (occupancy) shall be lowered since most rooms will now be single-occupancy only rooms. As part of the reconstruction, the building will be fully sprinklered and a new state-of--the-art air handling system will be installed. Additional improvements regarding security are also part of the planned improvements. The Plan Commission held a public hearing on this matter on August 28, 2008. Several nearby property owners offered comments which were addressed by the applicant. The Plan Commission voted unanimously to recommend approval of this application. Building and Inspectional Services, Village Planner; Village Engineer N/A The special use amendment is being handled and processed by the Building Commissioner, Village Engineer, and Village Planner pursuant to the normal course of business. Approval as presented. October 13, 2008 None _ _.Respectfully submitted: ? :.'~, Zr Jos i F. ~' d Village Administrator Reviewed by: ~ ~ Prepared by: Ed H~Idebran t, Building Commissioner Teresa Hoffinan Liston, Corporation Counsel ORDINANCE 08-40 AN ORDINANCE GRANTING A SPECIAL USE AMENDMENT IN TAE VILLAGE OF MORTON GROVE TO ALLOW A SECOND STORY ADDITION AND RECONSTRUCTION FOR THE PROPERTY COMMONLY KNOWN AS 8425 WAUKEGAN ROAD, MORTON GROVE, ILLINOIS WHEREAS, the Village of Morton Grove, located in Cook County, Illinois, is a Home Rule unit of government and under the provisions of Article 7 of the 1970 Constitution of the State of Illinois can exercise any power and perform any function pertaining to its government affairs, except as expressly prohibited or preempted by the State Constitution or applicable State Statute; and WHEREAS, on or about April 3, 1962, the Village Board of Trustees approved and adopted an ordinance which granted a special use permit for the property located at 8425 Waukegan Road, Morton Grove, Illinois ("the property"). Subsequent to that Ordinance, the Village Board of Trustees granted a-rendmerts to this specie; use permit pursuant to Ordinance 84-39, 90-54, and 95-14 respectively; and WHEREAS, the property ornmer, Bethany Methodist Corporation, 5015 North Pauline Street, Chicago, Illinois 60640 has made a proper application to the Village of Morton Grove Plan Commission raider Case No. PC08-06 requesting an additional amendment to the special use permit to allow for the construction of a second floor addition and the reconstruction of the wing at the southwest side of the current building; and WHEREAS, the property is zoned and classified in the R-3 General Residential District under the provisions of the Unified Development Code of the Village of Morton Grove; and WHEREAS, pursuant to applicable provisions of the Unified Development Code of the Village of Morton Grove upon proper notice duly published in The Chmn~ion, a newspaper of general circulation in the Village of Morton Grove which publication took place on August28, 2008, and upon the posting of a sign on the property and written notification sent to property owners within two hundred fifty (Z50) feet of the property, the Morton Grove Plan Commission held a public hearing relative to the above referenced case on September 15, 2008, at which time the applicant was given an opportunity to present its case in support of its request, and all interested and concerned parties were given the opportunity to be present and express their views for the consideration of the Plan Commission. As a result of said hearing the Plan Commission made certain recommendations and conditions through a report dated October 13, 2008, a copy of which is attached hereto and made hereof and marked as Exhibit "A"; and WHEREAS, pursuant to the provisions of the Village of Morton Grove Municipal Code, the Corporate Authorities have determined a special use amendment should be granted as approved by the Plan Commission subject to conditions and restrictions as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OP TRUSTEES OF THE VILLAGE OF MORTON CiROVE, COOK COUNTY, ILLINOIS; AS FOLLOWS: SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance, as though fully set forth herein, thereby making the findings as hereinabove set forth. SECTION 2: The property located at 8425 Waukegan Road, Morton Grove, Illinois, is hereby granted a special use amendment to allow for the construction of a second floor addition and the reconstruction of a wing on the southwest side of the building subject to the following conditions: 1. This special use permit supersedes the original special use pennits, ordinance dated April 3, 1962, and previous special use permit amendments for this site (ordinances 84-39, 90-54 and 95-14); 2. The proposed special use be constructed according to the site plan dated September 3, 2008; 3. The proposed special use be constructed in accordance with elevations dated June 13, 2008, subject to final approval by the Appearance Commission; 4. The proposed landscape plan dated June 13, 2008, be subject to final review and approval by the Appearance Commission; 5. All parking lot Lighting be brought up to the Village lighting standards and a proposed lighting plan with photometric analysis be submitted for review anal approval by the Building Commission and Village Engineer prior to obtaining a building permit; 6. All existing parking areas be patched, repaired, restriped and resealed subject to the review and. .approval of the Village; 7. Main Street be improved per the site plan dated September 3, 2008, with an agreement in place from the Village of Niles and improved to the construction standards of both the Village of Niles and the Village of Morton Grove; 8. An additional handicapped parking stall be provided at the southwest entrance by the newly remodeled wing and addition; 9. Directional signage be placed at the south end of the site indicating pazking areas are at the rear of the building; 10. Employee access be provided at the southeast side of the site so more employees will park at the southeast parking area; 11. No parking be allowed in the driveway on the west side of the site in front of the new addition and a "No Parking -Fire Lane" sign be posted; 12. Proper hydrant access and water supply be provided, and hydrants be located as necessary, subject to the review and approval of the Morton Grove Fire Department; 13. The entire building be sprinkled, and the fire alarm panel be changed to include fire, trouble and supervisory signals, subject to the review and approval of the Morton Grove Fire Department; 14. Parking be provided on-site and/or reserved for Bethany Terrace on Main Street for up to I22 parking spaces for 202 beds, or if less than that bed count based on a ratio of .60 parking spaces per bed, per The peak parking counts in the Traffic and Parking Analysis conducted by KLOA, Inc. dated 7uly 11, 2008; I5. Bethany Terrace may remodel their building subject to Village Codes and Ordinances and not require a Special Use Amendment as long as the bed count does not exceed 202 beds, and the site plan does not change or the footprint of the building is not expanded on the site upwards or outwards; 16. The following variations from the previous special use ordinance be continued and granted: • a landscape variation from Section 12-11-3 "Parking Lot Landscape Requirements" be granted along Caldwell Avenue; • a variation be granted from Section 12-2-6G2a to allow front yard parking along a side yard abutting a street on Waukegan Road and Caldwell Avenue; 17. No outpatient treatment be allowed at the physical therapy facility unless additional parking is provided and approved by the Village; 18. The mansard roof be constructed in a manner so the structural attachments to the existing structure will not be visible from the sight distances along Waukegan Road and Caldwell Avenue; 19. The entire parking lot be resealed; and 20. All other codes and ordinances be met. SECTION 3: The special use is granted for so long as the occupant and the users of this property utilize the area for the purposes as herein designated. SECTION 4: The Corporate Authorities hereby approve a landscape variation from Section 12-11-3 "Parking Lot Landscaping Requirement for the Landscaping Area along Caldwell Avenue". SECTION 5: The Corporate Authorities hereby grant a variation from Section 12-2-6G2a to allow front yard parking along a side yard abutting a street on Waukegan Road and Caldwell Avenue. SECTION 6: The Corporate Authorities, in particular the Village Clerk, are hereby authorized and directed to amend all pertinent records of the Village of IVlorton Grove to show and designate the special use amendment granted hereunder. .°iEC T iv."v ?: , T ii2 v~Illagc AdiiiiriiStrBiGr and iiiS d~SignZeS arz ier~by ai.itcior iZ~d tG take ail Steps necessary to implement and enforce the terms and conditions of the special use amendment. SECTION 8: This Ordinance shall be in full force and effect from and after its passage, approval. and publication according to law. PASSED this li`~ day of October 2008. Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmann Trustee Thill APPROVED by me this 13`~ day of October 2008. Richard Krier, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 14`h day of October 2008. Carol A. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois 3 EXHIBIT "A" ~l~aa~f~~ ~~~aaaea~~a®ffi Village President Members of the Village Board 6101 Capulina Avenue Morton Grove, Rlinois 60053 Dear President Krier and Members of the Village Board: On September 15, 200$ a public hearing was conducted by the Morton Grove Plan Commission after a legal notice was published in "The Champion" newspaper on August 28, 2008, a sign posted on the property and written notification-sent to property owners within 250 feet of the subject property as required by ordinance, regarding: Plan Commission Case PC08-06, wherein the applicant, Bethany Methodist Corporation, 5015 N. Paulina Street, Chicago, 111inois 60640, requested a Special Use Permit Amendment to add a second story addition and reconshuct the wing at the southwest side of Bethany Terrace, 8425 Waukegan Road. Ms. Bonnie Jacobson, Planner, introduced the case for the Village. She noted this is the fourth special use amendment since the original special use permit was issued in 1962 and suggested a new special use permit that supersedes the previous amendments. She summarized staff and commission findings which included the upgrading of the building and cite to meet fire department concerns and the improvement of the parking lot, lighting and unpaved Main Street to meet current Village codes. Ms. Jacobson presented eighteen staff conditions relative to these concerns. Mr. Bernard Citron, Attorney, of Schain, Burney, Ross and Citron, represented the applicant. He also called up several witnesses regarding this ease. Mr. Citron noted that Bethany was constructing their two story wing within the exact footprint of the existing one story wing. Although the new wing will have additional square footage, the rooms will be single-occupancy as opposed to double-occupancy rooms, actually lowering fhe bed count. Mr. Citron and Dr. Steven Friedman, the Executive Vice President of Bethany Methodist Corp., explained that the nature of long-term care is changing and geared towards larger single-occupancy rooms with assistance as opposed to double-occupancy rooms where patients require more skilled care. Mr. Cih on noted that the overall facility will be improved per staff conditions, which they agree to, and they will be improving Main Street at their expense. Dr. Friedman further testified as to the need for the redeveloped wing. He noted this is a new resource to the community to provide assisted living care, as many people cannot make it in a condominium. Mr. Jim Cox of Cox Zt.d., the applicant's cuchitect, testified as to the physical aspects of the project. He noted that it was impossible tosemodel the existing wing due to the roof structure, which is why they decided to demolish it and construct a new wing. He also reviewed the proposed landscape plan and the special physical features that address the needs of patient's suffering from memory loss. He added that they will be installing astate-of--the-art air handling system which will bring in fresh and filtered air to all of the rooms as opposed to pressurizing the halls as is typical. Mr. Cox indicated that he will be looking towards a Master Plan for the site and will be upgrading all of the deficiencies including the fire system, ff ?s,vt-zF.t. _ '7ca~ee.~fer 1`/_ a~a,t-_ea ( ~ .+~_ ~_E'i 1,c 1-,e(d[, ( E .... I/~ ~.,iv `~~ ~ , X~A: ., ~__~ ~ '~_s °3. ~jL%~~ QF r'n'"~ '`} =gyp ..J ~< i) - ~ ~ .. , October 13, 2008 parking lot and lighting. The new wing and remaining building will be tied together architecturally by a new mansard roof. -- Lastly, Mr. Luay Aboona of KLOA, Inc., Une applicant's traffic engineer testified as to the adequacy of on-site parking. His firm conducted weekend and weekday counts and found the weekday count to be the peak. They extrapolated the parking and the bed count which resulted in a ratio of .6 parking spaces per bed, higher than the industry standard. Based on this ratio, there is more than adequate parking on-site. Chairman Farkas questioned Mr. Cox as to what type of physical design characteristics were being implemented for the memory loss patients, and Commissioner Shimanski asked for more details regarding the mansard roof, its extent and structure. He was concerned about the appearance from the road when placed on the existing structure. Mr. Cox responded that examples of physical design details which address memory Ioss are shadow boxes by the doors so that patient rooms are easily identified and an enclosed outdoor area to keep people from wandering. Dr. Friedman added that many of their residents have Alzimers. The mansard roof will cover the front portion of the building, and Mr. Cox agreed with Commissioner Shimanski that it needs to be attached in a manner that would not leave the structural elements visible from the street. One concerned party spoke regarding this case. Ms. Karen Krayher, the neighbor to the south expressed concerns as her garage is off of Main Street. She felt the daylight firom her kitchen will be blocked and was concemed about the parking blocking her visibility. Currently, when it rains the gravel goes into her driveway and the parked cars along the curb at Waukegan block her view. She also questioned the length of construction Mr. Citron responded to Ms. Krayher's concerns. He explained that they intend to pave Main Street so that there will be no gravel and reconfigure the parking so that if would actually improve Ms. Krayher's situation. The construction period is anticipated to be one year. The applicant expressed a desire to work with Ms. Krayler individually on any details that would address her coneems. Based on the above information, Commissioner Gabriel moved and Commissioner Dorgan seconded a motion to approve a Special Use Permit Amendment for the construction of a second story addition and reconstruction of the wing at the southwest side of Bethany Terrace at 8425 Waukegan Road subject to the following conditions; L That this special use permit supersede the original special use permits, ordinance dated April 3, 1962, and previous special use permit amendments for this site (ordinances 84-39, 90-54 and 95-14); 2. That the proposed special use be constructed according to the site plan dated 9/3/08; 3. That the proposed special use be constructed in accordance with elevations dated 6113/08, subject to final approval by the Appearance Commission; 4. Tha± the proposed landscape plan dated 6/13/08 be subject to final review and approval by the Appearance Commission; 5. That all parking lot lighting be brought up to the Village lighting standards and that a proposed lighting plan with photometric analysis be submitted for review and approval by the Building Commission and Village Engineer prior to obtaining a building permit; 6. That all existing parking areas be patched, repaired, restriped and resealed subject to the review and approval of the Village; 7. That Main Street be improved per the site plan dated 9/3/08 with an agreement in place from the Village of Niles and improved to t:he construction standards of both the Village of Niles and the Village of Morton Grove; 8. That an additional handicapped parking stall be provided at the southwest entrance by the newly remodeled wing and addition; 9. That directional signage be placed at the south end of the site indicating parking areas are at the rear of the building; 10. That employee access be provided at the southeast side of the site so that more employees will park at the southeast parking area; 11. That no parking be allowed in the driveway on the west side of the site in front of the new addition and a "No Parking -Fire Lane" sign be posted; 12. That proper hydrant access and water supply be provided, and hydrants be located as necessary, subject to the review and approval of the Morton Grove Fire Department; 13. That the entire building be sprinkled, and the fire alarm pane] be changed to include fire, trouble and supervisory signals, subject to the review and approval of the Morton Grove Fire Department; 14. That parking be provided on-site and/or reserved for Bethany Terrace on Main Street for up to 122 parking spaces for 202 beds, or if less than that bed count based on a ratio of .60 parking spaces per bed, per the peak parking counts in the Traffic and Parking Analysis conducted by KLOA, Inc. dated 7/11/08; 15. That Bethany Tenaee may remodel their building subject to Village Codes and Ordinances and not require a Special Use Amendment as long as the bed count does not exceed 202 beds and the site plan does not change or the footprint of the banding is not expanded on the site upwards or outwards; 16. That the following variations from the previous special use ordinance be continued and granted: • That a landscape variation from Section 12-11-3 "Parking Lot Landscape Requirements" be granted along Caldwell Avenue; • That a variation be granted fi•om Section 12-2-6G2a to allow front yard parking along a side yard abutting a street on Waukegan Road and Caldwell Avenue, 17. That no outpatient treatment be allowed at the physical therapy facility unless additional parking is provided and approved by the Village; 18. That the mansard roof be constructed in a manner so that the structural attachments to the existing structure will not be visible from the sight distances along Waukegan Road and Caldwell Avenue; 19. That the entire parking lot be resealed; and 20. That all other codes and ordinances be met. The motion passed: Yes - 6, No - 0, Absen!: - 0. The Voting Chairman Farkas Yes __ Commissioner Dorgan Yes Commissioner Gabriel _Yes Commissioner Gattoma Yes Commissioner Roepenack Yes Commissioner Shimanski Yes The "Findings of Fact" relative to the seven standards by which a Special Use is evaluated is attached to this report. Zoning/Plan Comrn/pe08/06 report Plan Commission Chairman Findings of Fact Listed below are seven standards articulated in Article N "Special Uses'" of the Village's Zoning Ordinance upon which the Plan Commission based its decision. Preservation of Health, Safety, P/[orals and Welfare -The establishment, maintenance and operation of the Special Use will not be detrimental to or endanger the public health, safety, morals or general welfare. The proposed reconstruction and addition will not be detrimental to or endanger the public health, safety, morals or general welfare of the community. The proposed special use will provide a needed resource 'to the community and the overall improvements to the site will have a positive impact on the Village. 2. Adjacent Properties -The Slsecial Use should not be injurious to the use and enjoyment of other property in the i,T„iediate vicinity for the uses permitted in the zoning district. The proposed special use will not be injurious to the use and enjoyment of other property in the immediate vicinity. In fact, the use enjoyment will be enhanced, as the applicant will be paving Main Street which will provide direct benefit to the neighbor to the south who has her garage access off of Main Street. 3. Orderly Development -- The establishment of the Special Use will not impede normal and orderly development or impede the utilization of surrounding property for uses permitted in the zoning district. The area is a built-out existing area -the uses including the proposed special use have been there for many years, so the orderly development of the area is not a concern. 4. Adequate Facilities -Adequate utilities, access roads, drainage and other necessary facilities are in existence or are being provided. Per staff conditions, the applicant will be providing adequate facilities that are now deficient on the site including fire prevention system, paving, lighting and access. 5. Traffic Control -Adequate measures have been or will be taken to provide ingress and egress designed to minimize traffic congestion on the public streets. The proposed use of the subject site should not draw substantial amounts of traffic on local residential streets. An independent traffic and parking analysis was conducted and the study shows that facilities are adequate in the area of traffic confrol and the use of the subject site will not draw substantial amounts of traffic, on local residential streets- 6. Adequate Buffering -Adequate ff;ncing and/or screening shall be provided to ensure the right of enjoyment of surrounding properties to provide for the public safety or to screen parking areas and other visually incompatible uses. The site itself is adequately buffered from adjacent properties due to the nature of its location. Sufficient Landscaping exists to screen parking areas. 7. Conformance to Other Regulations -The Special Use shall, in all other respects, conform to applicable provisions of this Ordinance or amendments thereto. Variation from provisions of this Ordinance, as provided for in Section 12-16-3A1, may be considered by the Plan Commission and the Village Board of Trustees as a part of the special use permit. The proposed special use will conform to all applicant provisions of this ordinance and all pertinent Village Codes and. Regulations. The following variations were granted in previous special use amendments and. carried through in the existing special use: That a variation be bnanted from Section 12-2-6G2a to allow front yard parking along a side yard abutting a street on Waukegan Road and Caldwell Avenue; and That a landscape variation from Section 12-11-3 "Parking Lot Landscape Requirements" be g*anted along Caldwell Avenue. Comdev\zoning\piancom\pc08-O6 findings of fact AN ORDINANCE GRANTING A SPECIAL USE PERMIT IN THE VILLAGE OF MORTON R FOR PROPERTY LOCATED AT 6101 CAPULINA AVENUE FOR A COMMERCIAL WIRELESS ANTENNA INSTALLATION ntroduced: Synopsis: Purpose: Background: Nrograms, Depts. Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: October 13, 2008 This. ordinance will approve a special use pernlit to construct a commercial wireless antenna installation and ancillary equipment at 6101 Capulina Avenue for T-Mobile Central Communications. Commercial wireless antenna installations are allowed only as special uses. T-Mobile Central Communications requested a special use permit to construct a commercial wireless antenna installation and ancillary equipment at 6101 Capulina Avenue. Section 332 (c)(7) of the Telecommunications Act of 1996 states local government may not unreasonably discriminate among providers of cell phone services and may not regulate the siting of commercial antennas in a manner that has the effect of prohibiting the provision of personal wireless services. This statute also preempts local decisions based on environmental affects of Radio Frequency (RF) emissions, as the FCC has exclusive jurisdiction to regulate antennas based on RF emissions. The Plan Commission held a public hearing on this matter on August 28, 2008, and the applicant responded to concerns about potential health risks regarding the installation of such antennas. After the public hearing, the Plan Commission recommended approval of the request for the special use by a unanimous vote. Building and Inspectional Services; Village Planner; Village Engineer N/A N/A The special use application was processed by the Building Commissioner, Village Engineer, and Village Planner pursuant to their normal course of business. Approval as presented. October 13, 2008, Required The applicant has requested the second reading be waived. ~~}} ~ rspectfully submitted: S~L>~C+~.'GiL~ti~'' Jo eph P. Wade, Village Administrator ~~ Prepared by: Teresa Hoffman Liston, Corporation Com~sel Reviewed by: ?ildebrandt, Bui ding ommissioner ORDINANCE 08-4I ___ AN ORDINANCE GRANTING A SPECIAL USE PERMIT IN THE VILLAGE OF MORTON GROVE FOR PROPERTY LOCATED AT 6101 CAPULINA AVENUE FOR A COMMERCIAL WIRELESS ANTENNA INSTALLATION WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a Home Rule unit of government and under the provisions of Article 7 of the 1970 Constitution ofthe State oflllinois and can exercise any power and perform any function pertaining to its governmental affairs, including but not limited to, the power to tax and incur debt; and WHEREAS, the applicant, ~'-Mobile Central, LLC, 8550 West Bryn Mawr, Suite 100, Chicago, Illinois 60631, had made a proper application to the-Plan Commission in the Village of Morton Grove under Plan Commission Case No. PC08-07 requesting a special use permit for 6101 Capulina Avenue to construct a commercial wireless antenna installation and ancillary equipment at the existing tower located at 6101 Capulina Avenue; and WHEREAS, said property is zoned and classified in the R-2 "Residential District' under the provisions of the. Village of Morton Grove Unified Development Code; and WHEREAS, pursuant to the applicable provisions of the Village of Morton Grove Unified Development Code, upon proper notice duly published in The Champion Newspaper, a newspaper of general circulation in the Village of Morton Grove, which publication took place oh August 28, 2008, and upon the posting of a sign on the property and upon notice sent to property owners within two hundred fifty (250) feet of the subject property, pursuant to applicable law, the Morton Grove Plan Commission held a public hearing relative to Che above referenced case on September 15, 2008, at which time all interested and concerned parties were given an opportunir; to be present and express their views for the consideration of the Plan Commission, and as a result of said hearing, the Plan Commission made certain recommendations and certain conditions t)u~± _:gh a report datedOewber ] 3, 2008, a copy of which is attached hereto as Exhibit "A" and made a p ;^.: hereof; and WHEREAS, Section 332(c)(7) the Federa] Telecommunicati;:~:~s Act of 1996 prohibits the local governments from regulating commercial wireless antenna facilities based on the environmental effects of Radio Frequency (RF) emissions; as the F.C.C. has the exclusive jurisdiction to regulate such facilities based on RF emissions; and WHEREAS, the Corporate Authorities have considered this matter at a Public Hearing and find pursuant to the relevant provisions of the Village of Morton Grove Unified Development Code, the proposed Special Use Permit complies with Village Ordinances and specific evidence was presented to establish granting the permit would not cause substantial injury to the value of the other properties in the neighborhood in which it is located; and. WHEREAS, pursuant to the provisions of the Village of Morton Grove Unified Development Code, the Corporate Authorities have determined the Special Use Permit shall be issued subject to conditions and restrictions as hereinafter set forth. NOW, THEREFORE; BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OE MORTON GROVE, COOK COUNTY, ILLINOIS, AS FOLLOWS: SECTION I : The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance, as though fully set forth herein, thereby making the findings as hereinabove set forth: SECTION 2: The property commonly known as 6101 Capulina Avenue, Morton Grove, Illinois, is hereby granted a special use permit to allow for the construction of a commercial wireless antenna installation and ancillary equipment at the existing tower located at 6101 Capulina Avenue subject to the following conditions: I. The proposed antenna installation and ancillary equipment be constructed in accordance with the site plan dated July 14, 2008, but with an additional area of concrete sidewalk by the gate; 2. The proposed antenna installation and ancillary equipment be constructed in accordance with the elevations dated July 14, 2008; 3. A111ease and easement documents be drafted and verified in accordance with the site plan dated July 14, 2008; and SECTTON 3: The special use is granted for so long as the occupant and the users of this property utilize the area for the purposes as herein designated. SECTION 4: The Village Clerk is hereby authorized and directed to amend all pertinent records of the Village of Morton Grove to show and designate fhe special use granted hereunder. SECTION 5: The applicant/owner shall comply with all requirements of the Village of Morton Grove ordinances and codes that are applicable. SECTION 6: Tlus ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form according to law. PASSED this 13`h day of October 2008. Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmann Trustee Thill APPROVED by me this 13~' day of October 2008. Richard Krier, Village President Village of Morton Grove Cook County, Illinois APPROVED and FILED in my office this 14`x' day of October 2008. Carol A. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois legis\ord~pc OS-07.wireless antenna EXHIBIT "A" Yl. ~ ~~ Planffiiaag Co~arnaission 2osaimg Board of Fsppeals Village President Members of the Village Board 6101 Capulina Avenue Morton Grove, Illinois 60053 Dear President Krier and Members of the Village Board: On September 15, 2008 a public hearing was conducted by the Morton Grove Plan Commission after a legal notice was published in "The Champion" newspaper on August 28, 2008, a sign posted on the property and written notification sent to property owners within 250 feet of the subject property as required by ordinance, regarding: plan Commission Case PC08-07, wherein the applicant, T-Mobile Central LLC, 8550 W: Bryn Mawr, Suite 100, Chicago, Illinois 60631, requested a Special Use Permit for a commercial wireless antenna installation and ancillary equipment at the existing tower located at 6101 Capulina Avenue. Ms. Bonnie Jacobson, Planner, inti-odueed the case for the Village. She indicated that the applicant proposes to install nine antennas on a platform on the existing monopole at the Village Hall site. The monopole was constructed in 1997 and houses another carrier, as well as the Village's police antennas. The equipment area For the proposed installation will be adjacent to the Tower and screened by a fence and landscaping. Staff did not have any major issues with the proposed installation -only that a concrete sidewalk be added in front of the gate and that the site plan referred to in the lease documents be the same site plan as in the special use ordinance. Mr. Joe Hill, attorney, and Mr. Kevin Mize, RF engineer represented the applicant. Mr. Mize indicated that there is now much more in-building cell phone use than in the past, so the objective is to fill in the coverage gaps for in-building use. He presented a map showing the gaps in coverage and how the proposed antenna installation will address a large gap. Commissioner Roepenack questioned Mr. Mize about the frequency and output power, and Commission Gabriel asked about the structural integrity of the tower. Mr. Hill responded that a structural analysis of the tower was conducted by T-Mobile's structural engineer and occasionally modifications are necessary to the tower, but in this case no modifications were necessary and the structure is sound. Two concerned parties spoke regarding this case. Mr. Bob Burkhart indicated he had no problems with the proposed installation but wondered at what point are there too many antennas at one location. Ms. Jacobson responded that this is one of the reasons these installations are a special use and each requires Plan Commission and Village Board approval. She added there is also a practical limit based on the structural soundness of the supporting structure if too many antennas are placed on it, as well as an adequate supply of land for the ground-mounted equipment. Mr. Eric Poders asked about the revenue source, to which Chairman Parkas responded that the Plan Commission only reviews the land use aspects of a case. Based on the above information, Commissioner Gattorna moved and Commission Roepenack seconded the motion to approve a special use pernrit for a commercial wireless antenna installation and ground- Richard T. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053-24£x5 Tel: (847) 965-4100 TDD (847) 470-5249 • Fax: (847) 965-4162 '~''~ I(cc~ ~a~a i~,~~« mounted equipment on the existing tower located at 6101 Capulina Avenue, subject to the following conditions: 1. That the proposed antenna installation and ancillary equipment be constructed in accordance with the site plan dated 7/14/08, but with an additional area of concrete sidewalk by the gate; 2. That the proposed antenna installation and ancillary equipment be constructed in accordance with the elevations dated 7/14/08; 3. That all lease and easement documents be drafted and verified in accordance with the site plan dated 7/14/08; and 4. That all pertinent Village Codes and Ordinances be met. The motion passed: Yes 6, No 0, Absent -0. The Voting: Chairman Farkas Yes Commissioner Dorgan Yes Commissioner Gabriel Yes Commissioner Gattorna Yes Commissioner Roenenack Yes Commissioner Shimanski Yes The "Findings of Fact" for PC08-07 relative to the seven standards by which a Special Use is evaluated is attached to this report. Re e lly sub ed, :' i ~ ~~ ^^-. onald Far s Plan Commission Chairman Zoning/PIan.ComrrJpc08/07 report Findints of Fact Listed below are seven standards articulated in Article N "Special Uses" of the Village's Zoning' Ordinance upon which the Plan Commission based its decision. i. Preservation of Health, Safety, Morals and Welfare -The establishment, maintenance and ' operation of the Special Use will not be detrimental to or endanger the public health, safety, morals or general welfare. • The Commissioners concluded that the proposed antenna installation would not be injurious to the health, safety and welfare of the community. 2. Adjacent Properties -The Special Use should not be injurious to the use and enjoyment of other property in the immediate vicinity for the uses permitted in the zoning district. • The Commissioners felt that the proposed special .use would not be injurious to the surrounding neighbors regarding the use and enjoyment of their property, The proposed antenna system is on an existing pole with another system and therefore will have minimal impact on the neighborhood. 3. Orderly Development -The establishment of the Special Use will not impede normal and orderly development or impede the utilization of surrounding property for uses permitted in the zoning district. • The Commission concluded that the proposed antenna installation will not impede the orderly development of the area, it is located in an already developed are on an existing pole. 4. Adequate Facilities -Adequate utilities, access roads, drainage and other necessary facilities are in existence or are being provided. • The proposed antenna installation has adequate facilities. Adequate access is provided and the adjacent detention pond was adjusted accordingly, so there was not impact on the facilities. 5. Traffic Control -Adequate measures have been or will be taken to provide ingress and egress designed to minimize traffic congestion on the public streets. The proposed use of the subject site should not draw substantial amounts of fraffic on local residential streets. • Based on the letter provided by the applicant and Traffic Safety Commission's "no comment', the Plan Commission determined that there is no significant traffic impact from the proposed antenna installation. 6. Adequafe Bui'fering -Adequate fencing andlor screening shall be provided to ensure the right of enjoyment of surrounding properties to provide for the public safety or to screen parking areas and other visually incompatible uses. The proposed installation will be screened with a solid fence and landscaping from the adj aeent parking lot per the approved site plan. 7. Conformance to Other Regulations -The Special Use shall, in all other respects, conform to applicable provisions of this Ordinance or amendments thereto. Variation from provisions of this Ordinance, as provided for in Section 12-16-3A1, may be considered by the Plan Commission and the Village Board of Trustees as a part of the special use permit. The proposed installation will be required to meet all perfinent Village codes and ordinances. Comdev\zoning\plancom\pc08-07 findings of fact