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HomeMy WebLinkAbout2008-08-25 MinutesI&II. CALL TO ORDER Village President Richard Krier called the meeting to order at 7:30 p.m. and led the assem- blage in the Pledge of Allegiance. III. Village Clerk Carol Fritzshall called the roll. Present were: Trustees Georgianne Brunner, Roy Kogstad, Shel Marcus, Rita Minx, Dan Staackmann, and John Thill. IV. APPROVAL OF MINUTES Regarding the Minutes of the August 11, 2008, had any changes or corrections to the Minutes. by Trustee Thill, to approve the August 11, 20C Motion passed unanimously via voice vote. Regular Meeting, Mayor Krier asked if anyone Seeing none, Trustee Minx moved, seconded 3, Regular Meeting Minutes as presented. V. PUBLIC HEARINGS NONE VI. SPECIAL REPORTS a. Swearing in Ceremony for a New Police Sergeant. Fire and Police Commission Chairperson Mike Simkins, accompanied by Police Chief Paul L. Tasch and Trustees Minx and Marcus performed the swearing in of the new police sergeant. Officer Paul Yaras began his employment with the Village in 1996, after serving in the Air Force and attending Northeastern Illinois University. He has performed his duties admirably since then which included being the Village's Dare Officer. It is with great pride the Village advances this officer to the rank of sergeant. The effective date of this appointment is today, August 25, 2008. The Board and the assemblage congratulated the new sergeant. b. Plan Commission Case PC08-08 Requests a Special Use Permit for a Planned Unit Development at the Addresses Commonly Known as 6415 Dempster, 6421-57 Demp- ster and 8717 Lincoln Avenue. Plan Commission Chairperson Ron Farkas presented this case. He explained the ap- plicant, Morton Grove DL, LLC, is requesting a Special Use Permit to construct 10,892 square feet of retail space, 54 condominium units and 21 town homes. Mr. Farkas Minutes of August 25,:2008 Boartl Meeting'I stated this applicant's original special use for this planned unit development was re- voked on June 9, 2008, because the applicant had not secured appropriate financing. The applicant has stated they now have secured financing, and have subsequently re- applied for the same special use to construct the same planned unit development. The only items completed on the project so far are the underground utilities and water system. The new completion date for this project has been set for July 23, 2010. The Plan Commission heard this case on August 18, 2008, wherein a vote of five to one recommends the approval of the special use subject to certain conditions set forth in the Plan Commission report. Mr. Farkas explained he was the only dissenting vote and it was because he was due to his concern about the marketing capabilities of this project. Trustee Minx moved to accept the Plan Commission's report in the matter of PC08-08. Trustee Marcus seconded the motion. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. Brunner aYe Tr. Kogstad ~ Tr. Marcus aye Tr. Minx ~ Tr. Staackmann ~? Tr. Thill VII. RESIDENTS' COMMENTS (Agenda Items Onlyi Mayor Krier asked if any residents had any comments regarding agenda items other than Or- dinance 08-36 which would be discussed later. Eric Poders, 7940 Fokter asked for a detailed explanatian regarding the commuter parking situation relative to Ordinances 08-34, 08-35 and 08-37 from the Board. Bob Burkhart, 6034 Grove had concerns about the Metra parking and the restricted parking areas throughout the Village and expressed concern on how to resolve this growing problem. He felt the Village should be committed to being a "green" community and promote more pub- lictransportation. Mayor Krier stated as part of the Village's long range plan is hopeful it can build a parking garage at the commuter station. VIII. PRESIDENT'S REPORT a. Mayor Krier read a proclamation proclaiming Chamber of Commerce Week which is September 8 -September 12, 2008. b. Mayor Krier announced this year's Family Fest would be on September 20, 2008, and will once again be at Village Hall. This is an all-day family oriented event that was a great success last year and he anticipates it being the same this year. There will be a pancake breakfast followed by a new resident reception, food throughout the day, as well as activities for all. He encouraged everyone to attend. c. Mayor Krier stated he was concerned about a recent newspaper article in which an individual expressed concern over an "inadequate siren warning system". Mayor Krier stated grants have been recently obtained and money spent to upgrade the Village's tornado warning system. He went on to state ±his is strictly a "warning system" and not intended to relay information. If residents hear this warning they must turn on a radio and/or television to find out further information. The evening in question had a tornado sighted in Schiller Park which is within ten miles of the Village. At no other time that evening had a tornado been reported, although we had very heavy rains and wind. Minutes of August 25, 2008 Board Meeting CLERK'S REPORT Clerk Fritzshall had no formal report; however she did stress there is a voting registration drive and that anyone can register to vote until October 7, 2008, either here at Village Hall or the Library. She stated she will be at the Library every Wednesday evening through Septem- ber. Residents may also register to vote up to fourteen days after the October 7 deadline downtown. Election judges are also desperately needed. Anyone interested should contact her at Village Hall. X. STAFF REPORTS a. Village Administrator Mr. Wade had no formal report. b. Corporation Counsel Ms. Liston had no formal report. XI. TRUSTEES'REPORTS Trustee Brunner Trustee Brunner had no formal report. She did want everyone to know there would be another Document Destruction Day at the Civic Center from 9:00 am to 11:00 am on September 20, 2008. b. Trustee Kogstad Trustee Kogstad had no formal report. c. Trustee Marcus: Trustee Marcus presented Resolution 08-48, authorizing the purchase of one digi- talvoice recorder for the Morton Grove Police Department. Trustee Marcus ex- plained the voice logger is used to record in-coming phone calls to the Police Depart- ment and is used to record radio traffic. After going through a formal bid process, the Police Department is recommending Word Systems be awarded the contract at $12,837, which also includes afive-year all inclusive maintenance contract. A brief discussion ensued between the Board on what the other bids were and who they were from. Chief Tasch stated he would e-mail that information to Trustees. He also stated Word Systems was a reputable company. Trustee Marcus moved, seconded by Trustee Minx to adopt Resolution 08-48. Motion passed: 6 ayes, 0 nays, 0 absent. -- Tr. Brunner ~ Tr. Kogstad ~ Tr. Marcus Tr. Minx i~ Tr. Staackmann aye Tr. Thill aye Minutesof August 25, 2008 BoardMeetin' d. Trustee Minx: 1) Trustee Minx presented for a second reading Ordinance 08-30 Granting a Special Use Permit in the Village for Property Located at 9400 Austin Avenue for a Commercial Wireless Antenna Installation. This ordinance was presented and dis- cussed at the August 11, 2008, Village Board meeting. Essentially, this document will confirm Plan Commission Case PC08-03 to allow Verizon wireless to construct a commercial wireless antenna on the Commonwealth Edison Tower at 9400 Austin Avenue. The Plan Commission held three public hearings on this matter and various concerns and questions were raised and answered regarding this installation. The Plan Commission unanimously recommended the approval of this request. Trustee Minx moved, seconded by Trustee Thill, to adopt Ordinance 08-30. Motion passed: 5 ayes, 1 nays, 0 absent. Tr. Brunner ~ Tr. Kogstad aye Tr. Marcus aye Tr. Minx a1re_ Tr. Staackmann n~ Tr. Thill afire 2) Next, Trustee Minx presented for a first read Ordinance 08-36 Granting a Special Use in the Village for the Property Located at 6415 Dempster, 6421-57 Dempster, and 9717 Lincoln to Approve a Planned Unit Development. Trustee Minx noted the applicant has asked the first reading be waived so they (MG DL, LLC) can close on their construction loan. As explained under the Plan Commission report, this Ordi- nance will authorize a planned unit development at the aforementioned addresses. It should be noted this ordinance also includes significant additional conditions above the recommendations made by the Plan Commission that relate to the applicant's financial capabilities to complete this project in a timely manner. These conditions include flexi- bility for the Village to reconsider or revoke the special use if certain construction benchmarks are not met in a timely fashion along with penalties in the event the appli- cant fails to suitably complete this project. The ordinance also requires the applicant provide security in the amount of $200,000 to insure its completion. If not completed, the Village will then have the right to enter the site and make such improvements nec- essary to bring the site into compliance with Village codes thereby mitigating any nega- tive impacf on the surrounding neighborhood. This ordinance will also amend 5-13F-2 - and 3 of the Village Code to provide restricted 90 minute parking on Lincoln and Nar- ragansett Avenues in this area. Mr. Tolan from Tolan Construction spoke to the Board and explained their position as construction and project manager, and how they anticipate the project to proceed. He explained this project has lingered for five years because the wrong team was assem- bled and the project was not financed properly. Now the correct team has been as- sembled and 100% financing for the project is available which requires no presale of any units. All land costs, subcontractors and creditors will be paid. New price points have been determined and they will not be TIF dependent. Financing is contingent upon the approval of the special use and they have until the end of September; how- everthe foreclosure on the property is August 28, 2008, and documentation needs to be in place before that. At the closing a check will be placed in escrow at the Bank of America. The summary of project costs are as follows: land cost and creditors - $6,931,631, hard costs (construction) - $19,475,000, soft costs (various accounts and legal fees) - $1,717,147, and sales/marketing $585,000, equity is anticipated to be $2,688,822. Contingencies have also been figured in for the project. It was explained a market study was not needed because the appraisal addressed all historical and fu- ture data needs. He explained the first priority will be to clean up the site and create an inviting appearance. They have agreed to the escrow agreement and penalties be- Minutes ofAugusk25;30088oardMeetingj cause they believe in the project and know it can succeed. Construction will begin with the townhomes on the south side of the site and in the spring Building "B" will begin. Trustee Thlll expressed concern about parking for the retail portion of the project. The architect explained there were service entrances on the back of the buildings depend- ing on the leases. Indoor parking is being provided for residents and there should be adequate parking in the back lot, as well as parking on Lincoln Avenue. Mr. Marino will be heading up the sales and marketing teams and believes sales will do well considering properties are selling better this year than last. He also stated there is a demand for a development of this type and he is optimistic. Trustee Thill stated in the same editorial previously noted by Mayor Krier that Mr. Kropp is "not connected". He is a good and decent individual who is working hard to bring his vision to fruition. He wanted everyone to know the Village does not own this property nor does it have control over what is built there. As long as this project abides by the rules and regulations of the Village that is all that can be done. Trustee Minx was in agreement. She stated the Village can only guide and advise owners of what the laws are in the Village. Trustee Marcus stated the only reason this project is here this evening is to satisfy the special use regulations. The Trustees have only a fiduci- ary responsibility on behalf of the community. Trustee Brunner thanked everyone for being cooperative. Mayor Krier then asked if anyone else would like to make a brief comment concerning this ordinance. The following individuals spoke: Eric Poders, 7940 Foster asked about what would be the economic benefit of this project to the Village? The Board explained this project would provide more value than the vacant property that now exists. It is not a TIF project and therefore the Village is hopeful this project will succeed and bring businesses and pride into that area. Trustee Minx then made a motion to waive the second reading of Ordinance 08-36. The motion-was-seconded by-Trustee:.Brunner. Motion passed:_5 ayes 1 nays, 0 absent. Tr. Brunner ~e Tr. Kogstad ~ Tr. Marcus a~ Tr. Minx a~~e Tr. Staackmann ~ Tr. Thill aye Trustee Minx then moved to adopt Ordinance 08-36, seconded by Trustee Thill. Mo- tion passed: 5 ayes, 0 nays, 0 absent, 1 abstain. Tr. Brunner afire Tr. Kogstad ~e Tr. Marcus afire Tr. Minx ~ Tr. Staackmann abstain Tr. Thill Mayor Krier congratulated Mr. Kropp and his team and wished him a successful project. He also thanked staff for their hard work and dedication concerning the preparation of all the various documents as well as tonight's ordinance. Trustee Minx ended her report by encouraging everyone to take advantage of the document destruction day which will be held on September 20. i Minutes 4f August 25,.2008 BoardMeeting e. Trustee Staackmann 1) Trustee Staackmann presented for a first reading Ordinance 08-33 to amend Title 10, Chapter 3 entitled Plumbing Regulations of the Village's Municipal Code. Trustee Staackmann explained this code change would update the plumbing regula- tions and coordinate those regulations with the 2004 Illinois State Plumbing Code. Unique local amendments would also clarify various technical sections with the major change being the list of allowed plumbing materials. No Board action was taken. This ordinance will appear again on the September 8 Village Board Agenda for a second reading. Trustee Thill 1) Trustee Thill presented for a second reading Ordinance 08-32 which will authorize the sale of surplus property owned by the Village. Four vehicles have been deemed to be no longer useful to the Village due to either cost of maintenance, and/or scheduled for replacement. Funds from the sale will be entered in the General Fund. Trustee Thill moved, seconded by Trustee Minx, to adopt Ordinance 08-30. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. Brunner aye Tr. Kogstad aye Tr. Marcus awe Tr. Minx ~ Tr. Staackmann aye Tr. Thill awe 2) Trustee Thill then presented Resolution 08-49 which will Authorize the Execution of a Contract with Insituform Technologies USA, Inc. for the 2008 Sewer Lining Program. Trustee Thill stated this contract is needed to maintain the Village's sewer system. This annual contract rehabilitates the sewers in specified areas to help main- tain the structural integrity, improve efficiency, decrease infiltration, and essentially ex- tend the service life of a particular sewer. This public process contracted bid is in ac- cordance with Village Code. The estimated contract amount is $48,491.60; however this is a unit price contract and the final contract amount will be based on the actual quantity ofiwork performed. The Board asked Mr. beMonte; Director of Public Works to explain and show how the relining is done. Mr. DeMonte had a model which he ex- plained. He also explained the process is five to ten times cheaper than the actual re- placement of a sewer, and should extend its life by a minimum of 50 years. Trustee Thill moved, seconded by Trustee Minx, to adopt Ordinance 08-30. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. Brunner awe, Tr. Kogstad awe Tr. Marcus ante Tr. Minx aye Tr, Staackmann ~ Tr. Thill aye 3) Trustee Thill then presented for a first reading Ordinance 08-34 to authorize the in- stallation of parking restrictions on Morton Avenue between Lincoln and South Park. To alleviate commuter parking congestion on this street, the Traffic Safety Commission is recommending this street be made into a restricted Zone 11 parking zone. There is minimal cost to the Village associated with this restriction for signage, materials, and installation. Trustee Kogstad asked the Traffic Safety Commission minutes that relate to this ordinance be attached. Trustee Minx expressed concerns for this area of the Village and the inconveniences parking restrictions convey; how- ever, she felt there was no immediate solution. No Board action was taken. This ordi- nance will appear again on the September 8 Village Board Agenda for a second read- ing. Minutes of August 25, 2008 Board Meeting 4) Trustee Thill then presented for a first reading Ordinance 08-35 to authorize the in- stallation of parking restrictions on Callie Avenue between Capulina and Demp- ster. To alleviate commuter parking congestion on this street, the Traffic Safety Commission is recommending this street be made into a restricted Zone 11 parking zone. There is minimal cost to the Village associated with this restriction for signage, materials, and installation. No Board action was taken. This ordinance will appear again on the September 8 Village Board Agenda for a second reading. 5) Trustee Thill then presented for a first reading Ordinance 08-37 to authorize the in- stallation of parking restrictions on Grove Street between Morton and Austin. To alleviate commuter parking congestion on this street, the Traffic Safety Commission is recommending this be made into a restricted Zone 11 parking zone. There is minimal cost to the Village associated with this restriction for signage, materials, and installa- tion. No Board action was taken. This ordinance will appear again on the. September 8 Village Board Agenda for a second reading. 6) Trustee Thill then presented for a first reading Ordinance 08-38 to amend Village Code Section 5-13F-4 to Provide for the Discretionary Distribution of Parking Permits by the Village Administrator. With the various restricted parking areas throughout the Village where parking permits are distributed to residents who reside on the affected streets, there are those instances where nearby residents may also be af- fected and place an unintentional burden on those residents. This ordinance would give the Village Administrator discretionary authority to provide parking permits to those area residents who demonstrate special circumstances that warrant the receipt of that particular zoned parking permit. No Board action was taken. This ordinance will appear again on the September 8 Village Board Agenda for a second reading XII. OTHER BUSINESS A brief discussion ensued among Board members concerning a handicapped spot wherein a resident from Skokie parks and walks to the train. This assigned handicapped spot cannot be t'estridted-at this time; however, Cdrpdration-Cdianse! stated a special zone could be created within the Municipal Code allowing for a particular sticker number to be assigned to that spot. Mayor Krier felt it important for residents to write the Traffic Safety Commission concerning this situation. Trustee Staackmann wanted to know where the minutes were from the Dempster Street Open House? Mr. Wade informed the Board there was a delay due to the preparation of other documents that required staff attention. Those minutes should be completed and available for Board review and approval at the next Village Board meeting to be held on September 8, 2008. XII1. WARRANTS Trustee Minx presented the Warrant Register for August 25, 2008, which totaled $496,437.57. She moved to approve the Warrants as presented, seconded by Trustee Thill. Trustee Staackmann questioned the reason for bank fees for two employees. Ms. Partipilo explained this was a problem created in the Finance Department. Trustee Kogstad also in- -- quired about the interest paid on the Quint. Ms. Partipilo stated she would e-mail him the payment schedule relative to this piece of equipment. " Minutes of August 25,.2000 Board Meeting Motion passed: 6 ayes, 0 nays, 0 absent. Tr. Brunner a~ Tr. Kogstad awe Tr. Marcus a rLe Tr. Minx aye Tr. Staackmann aye Tr. Thill aye XIV. RESIDENTS' COMMENTS NONE XV ADJOURNMENT/EXECUTIVE SESSION XVI. There being no further business, Trustee Minx moved to adjourn to Executive Session to dis- cuss personnel, labor negotiations, and real estate. The motion was seconded by Trustee Marcus. Motion passed: 6 ayes, 0 nays, 0 absent. Tr. Brunner a~~e Tr. Kogstad. a~ Tr. Marcus a1re_ Tr. Minx 1` ? Tr. Staackmann aye Tr. Thill ~L? The meeting adjourned to Executive Session at 9:29 pm. Mayor Krier called the Executive Session to order at 9:37 pm. In attendance were: Mayor Krier, Clerk Fritzshall, Trustees Brunner, Kogstad, Marcus, Minx, Staackmann, and Thill, as well as Village Administrator Wade, Corporation Counsel Liston, and Community and Eco- nomic Development Director Neuendorf. There being no further business, Trustee Minx moved to adjourn the Executive Session, sec- onded by Trustee Brunner. The motion passed unanimously via voice vote at 9:59 pm. Trustee Minx then moved to adjourn the regular Board meeting at 10:00 pm. The motion was seconded by Trustee Brunner. The motion passed unanimously via voice vote. 8 fiflinutes of August,25, 20086oard Meeting PASSED this 8'h of September 2008. Trustee Brunner ~' ~- Trustee Kogstad ~ Trustee Marcus ~ '° Trustee Minx ~-- Trustee Staackmann Trustee Thill by me this 8th of September 2008. Richarcirier, Village~`'resident of the Board of Trustees Village of Morton Grove, Cook County, Illinois APPROVED and FILED in my office this 91h day of September 2008. .° ~~~ arol A. Fntzshall, Villag~'Clerk Village of Morton Grove, Cook County, Illinois Minutes by: Susan Lattanzi 9