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HomeMy WebLinkAbout2009-02-23 MinutesCALL TO ORDER I. Village President Rick Krier called the meeting to order at 7:30 p.m. and led the assemblage in the Pledge of Allegiance. Village Clerk Carol Fritzshall called the roll. Present were: Trustees Georgianne Brunner, Roy Kogstad, Shel Marcus, Rita Minx, Dan Staackmann, and John Thill. APPROVAL OF MINUTES a. Regarding the Minutes of the February 9, 2009 Regular Meeting, Trustee Minx moved, seconded by Trustee Thill, to accept the Minutes as presented. Mayor Krier asked if anyone had any changes or corrections to the Minutes. Trustee Brunner had two corrections, one on page 11 and one on page 12. On page 11, she asked That paragraph "r" read: "Trustee Brunner, before casting her vote, thanked Alden's for their patience." On page 12, she requested that the last sentence of item 1, paragraph 3, be changed to read: "Corporation Counsel confirmed that Trustee Thill is partially correct; additional parking lots would have to be added in." Mayor Krier asked for a motion to accept the Minutes as corrected. Trustee Minx so moved, seconded by Trustee Thill. Motion passed unanimously via voice vote. IV. PUBLIC HEARINGS NONE V. SPECIAL REPORTS Presentation by Luioi Sarducci for the Morton Grove Foundation's Annual "Taste° Event a. The Morton Grove Foundation's master chef Luigi Sarducci appeared before the Board to encourage the assemblage to support the "Taste of Paradise" event on March 5`". He said this is the 21s` year of this event, which supports many local charities. This year, all the local schools were encouraged to put together gift baskets for the Silent Auction. The school that has the basket that receives the highest bid will get a prize. Representatives from the local schools displayed their baskets. Samina Hussain presented two baskets from District 67, one from the Hynes School classes and one from the Golf School classes. These were "enter- tainment" baskets. One featured family movies, popcorn, and various treats; the other in- cluded acozy blanket, movies, treats, and gift certificates for Starbucks and Lettuce Entertain You restaurants. "Minutes of Februa 23,20D9 Board Meetin ':' V. SPECIAL REPORTS (continued) b. Melzer School Principal Scott Paul presented a rather unique "recycling" basket, which was a recycling bin loaded with "green" goodies such as CFL (light bulbs), a solar light set, seed packets, a water bottle, power strips, green towels, and more. Mr. Paul said these items had been donated by the Niles Home Depot. c. Next, the Muslim Education Center representatives presented two baskets. One contained food and spices from around the world, the other was an "accessory" basket. It included ban- gles, shawls, and other interesting accessories. d. Parkview School brought up four baskets. One "basket" was a rocking chair with 16 books put together by the first-grade class. The third-grade class put together another basket of books, geared to reading levels grades 2 to 4. The Art, Media, and Technology departments got to- getherand put together a beautiful "picniclbeach basket" containing sunscreen, bug spray, beach toys, servingware, and more. The 8`"graders came up with a unique basket-a basket of 8`" graders for a spring cleanup! Ten 8'"graders will work for two hours for two weeks in the winning bidder's yard, pulling weeds, planting flowers, scrubbing lawn furniture, etc. e. Mayor Krier acknowledged the wonderful baskets and said he was very proud of all the schools. He noted that Corporation Counsel Liston is selling tickets to the event and encouraged everyone to attend. VI. RESIDENTS' COMMENTS (Agenda Items Only) NONE VII. PRESIDENT'S REPORT Mayor Krier had no report. VIII. CLERK'S REPORT a. Clerk Fritzshall said that an amendment to the Minutes of the January 26, 2009 Board Meeting will be added to the Minutes of tonight's meeting. b. Clerk Fritzshall asked for a motion to approve the Executive Session Minutes of December 10, 2007; January 14 and January 28, 2008; February 11, 26, and 2, 2008; March 10 and 24, 2008; April 14, 2008; June 9 and 23, 2008; August 25, 2008, and September 8, 2008. Trustee Minx so moved, seconded by Trustee Brunner. Motion passed unanimously via voice vote. c. Clerk Fritzshall then asked for a motion to keep all of the above-stated Executive Session Minutes confidential with one exception; the December 10, 2007 Minutes may be released. Trustee Marcus so moved, seconded by Trustee Minx. Motion passed unanimously via voice vote. d. Clerk Fritzshall reminded the assemblage that early voting will take place at Village Hall start- ing on March 16 and going through April 2, 2009. Residents may register to vote up until March 10, 2009. IX. STAFF REPORTS A. Village Administrator Mr. Wade reported on the status of The Preserves project. A foreclosure sale on the property has been completed. The new owner is New Century Bank. Because of the change in owner- ship, the Village has cause for considering revocation of the Special Use Permit. Following the Village's code, a hearing before the Plan Commission Chairman, Village President, and Cor- poration Counsel must take place. The Applicant will be given notice and has the right to ap- pear at this hearing. The hearing is scheduled for March 3, 2009, at 3:30 p.m. in the Council Chambers at Village Hall. 8. Corporation Counsel: Ms. Liston had no report. X. TRUSTEES'REPORTS A. Trustee Brunner: Trustee Brunner announced that the Board of Environmental Health is working on a proclama- tion for Earth Hour, which will be on March 28, 2009, from 8:30 to 9:30 p.m. This is where everyone is encouraged to turn off all non-essential lights and appliances for one hour to raise awareness of energy efficiency and global climate change. She encouraged everyone to par- ticipate this year. B. Trustee Kogstad: Trustee Kogstad had no report. C. Trustee Marcus: Trustee Marcus had no report. X. Trustee Minx: D. Trustee Minx presented Resolution 09-15, Authorizing the Execution of a Subscription Contract for Community Mass Notification Services. She explained that this Resolution will authorize a contract with 3N Inc. of Glendale, CA, to provide community mass notification services for athree-year period. Trustee Minx noted that a subscription to this service is necessary in order to disseminate time-critical information to residents during emergencies or a community crisis. Contracting these services to a qualified third-party vendor is preferable to the purchase and ongoing maintenance of infrastructure and equipment. Minutes of Fetiraary~330D93ioartl'AAgetinta:~, X. D. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) Trustee Minx continued. Outsourcing this service will enable the village to assure the most advanced technology is available for sending public safety messages. The cost for this service includes cone-time initial set-up fee of $1,321, plus $11,000 a year for three years. Funds have been included in the 2009 Budget for this purchase (50% from the Fire Department and 50% from the Water Fund). Trustee Minx moved to approve Resolution 09-15, seconded by Trustee Staackmann. Motion passed: 6 ayes, 0 nays. Tr. Brunner awe Tr. Kogstad awe Tr. Marcus Tr. Minx a~ Tr. Staackmann awe Tr. Thill 2 Trustee Minx then presented Resolution 09-16, Accepting the Public Improvements Within the Trafalgar Square Development. . She explained that Trafalgar Square is a planned unit development within the Village. Devel- opment has been completed with the exception of one condominium building. Construction of this last building has been postponed due to the current economic conditions. The developer was required to construct certain public improvements, including rights-of-way (streets). These streets and public improvements have been completed and approved by the Village's Building and Engineering Departments. By law, the Corporate Authorities are required to accept these public improvements. Passage of this resolution constitutes formal acceptance of these im- provements. Trustee Minx moved to approve Resolution 09-16. Trustee Brunner seconded the motion. Trustee Thill asked if the ordinance should include a provision about traffic entering only from Austin Avenue, or if that could wait until the last building was completed. Mayor Krier responded that it could wait until the last building was completed. Upon the vote, the motion passed: 6 ayes, 0 nays. Tr. Brunner awe Tr. Kogstad aye Tr. Marcus Tr. Minx a~ Tr. Staackmann a~~e Tr. Thill a~e_ Trustee Staackmann: Trustee Staackmann presented Ordinance 09-04, Amending Title 10, Chapter 1, Article A Entitled "Permit and Plan Review Fees" of the Municipal Code of the Village of Morton Grove. This is the second reading of this ordinance. Trustee Staackmann explained that the purpose of this ordinance is to reduce the permit fee for the replacement of water heaters from $50 to $35, and to amend the fee for commer- ciallindustrial parking lots. Trustee Staackmann moved to adopt Ordinance 09-04, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Brunner ~ Tr. Kogstad ~ Tr. Marcus aye Tr. Minx awe, Tr. Staackmann afire Tr. Thill aye JNinutes nfFedruaryx3,30b88oard Meeting: X. TRUSTEES' REPORTS (continued) F. Trustee Thill 1. Trustee Thill presented Ordinance 09-02, Amending Title 5, Chapter 9, Section 9 Entitled "Municipal Parking Zones" of the Municipal Code of the Village of Morton Grove. This is the second reading of this ordinance. a. Trustee Thill explained that this will update the Village's regulations pertaining to municipal parking zones, and will include the new free Dempster Street parking lots. One of the provisions precludes people from parking in these Dempster Street parking lots between midnight and 6:00 a.m. b. Trustee Thill asked if the ordinance could be amended to provide for "two-hour parking during business hours" for the parking lots on Dempster. He felt that there are businesses that let their employees use these lots. Corporation Counsel pointed out that, in one of the Dempster parking lots, there is an agreement that precedes this Board between the Village and the previous owner, allowing the owners five parking spots. Trustee Thill suggested that those spots could be exempt. Trustee Thill moved to amend the ordinance as stated, seconded by Trustee Kogstad. c. Trustee Brunner asked if the exemption in the ordinance for the Fourth of July holiday would still be in effect, because people would undoubtedly be parked in these lots for longer than two hours. Corporation Counsel stated that the Fourth of July exemption has to do with payment of parking fees only-nothing to do with the hours. d. Trustee Marcus said he felt that the lots were for the community to use. He was concerned that, if business employees were using the lots, residents couldn't, but on the other hand, if business employees weren't allowed to park there, would it be placing yet another burden on the businesses? Especially since some of the on-street parking has been removed. e. Trustee Staackmann said he didn't believe that the Village had taken away. any on-street_ parking at this time. But he understood the problem, especially in this very snowy winter, because the Village plows the snow in the municipal lots, and the businesses aren't plowing their lots in a timely manner. He said the lots were not intended to be used that way; they were intended to increase patronage of Dempster Street businesses. However, he felt that this should be monitored and reviewed periodically, and addressed if it was becoming a problem. f. Mayor Krier concurred, stating that it seemed like the Board wanted to address a problem that isn't there. Trustees Thill and Kogstad withdrew the motion to amend the ordinance and the second. Mayor Krier called for a vote on Ordinance 09-02. Motion passed: 6 ayes, 0 nays. Tr. Brunner aye Tr. Kogstad afire Tr. Marcus afire Tr. Minx ~ Tr. Staackmann awe, Tr. Thill afire 2 Trustee Thill presented Resolution 09-09, Authorizing a Contract By and Between the Village of Morton Grove and the Automobile Mechanics Union Local No. 701 For the Period January 1, 2009 Through December 31, 2011. ... ~ ~lAinutes of FeSrua 23,`2tlA9.Baartl ~ll~etixi"" X. TRUSTEES' REPORTS (continued) Trustee Thill: (continued) Trustee Thill explained that, in 2004, the Mechanics and Maintenance Supervisor of Mechanics in the Vehicle Maintenance Division of the Public Works Department option to join the Automobile Mechanics Union Local #701. The Village and the Union have entered into a tentative agreement for athree-year extension of their collective bargaining agreement. The contract provides for a salary equity adjustment effective December 31, 2008, athree-percent salary increase for 2009, and salary increases for 2010 and 2011 commensurate with the salary increase, if any, granted by the Village to its non-represented, non-supervisory employees for that time period. Trustee Thill moved to approve Resolution 09-09, seconded by Trustee Minx. Motion passed: 5 ayes, 0 nays, 7 abstain. Tr. Brunner Tr. Kogstad aye Tr. Marcus Tr. Minx aye Tr. Staackmann abstain Tr. Thill afire Trustee Staackmann said he was abstaining as he is a former member of Local #701. XI. OTHER BUSINESS Trustee Thill noted that the Village had received a letter from CDI, recognizing Ed Hildebrandt and his team for doing a great job. XII. WARRANTS a. Trustee Minx presented the Warrant Register for February 23, 2009, in the amount of $797,963.75. She moved to approve the Warrants, seconded by Trustee Marcus. b._ Trustee Thill had a question about a payment to McDonough Associates listed on page 23 for "engineering services". He wondered if this was related to the Dempster Street parking lots. Village Administrator Wade responded that it was related to McDonough Associates sub- mitting final engineering plans regarding Dempster Street to the Illinois Department of Transportation. Trustee Thill had another question about a Tine item on page 29, for Plas Appliance & Furniture for "financial assistance'. Director of Senior and Family Services Jackie Walker- O'Keefe said that was for aloes-income senior who needed a new refrigerator. Trustee Kogstad asked about a payment to IRMA on page 16 in the amount of $10,500. Acting Finance Director Ryan Horne said this was a payment for the deductible. Trustee Kog- stad asked if the deductible was still $2,500 per event, and if so, was this payment for four dif- ferent events. Mr. Horne said he would get the detail about this, adding that he wasn't sure what the deductible is now. e. Trustee Kogstad also asked about payments to MB Financial on page 22. He asked if one of the payments was principal and the other interest. Mr. Horne said yes. Trustee Kogstad asked if the Board could get a new note schedule. Mr. Horne said he would make sure the Board members received an updated note schedule. lJlinutes~f~ktiTUa ~3,o`1D09Eoartl'Meetia'". XII. WARRANTS (continued) f. Mayor Krier pointed out that Mr. Horne was formerly the Assistant Finance Director, and is now the Acting Finance Director. Further, the Village used to have an HR person on the staff. That person left, and the position remains unfilled. So Mr. Horne is assuming not only the Fi- nance Director duties, but also the "insurance" part of the HR person's role. That's why he may not have all the answers instantly. Trustee Thill acknowledged that Mr. Horne is doing an excellent job. XIII. Mayor Krier called for a vote on the Warrants. Motion passed: 6 ayes, 0 nays. Tr. Brunner afire Tr. Kogstad afire Tr. Marcus awe Tr. Minx a~~e Tr. Staackmann awe Tr. Thill awe RESIDENTS' COMMENTS NONE XIV. ADJOURNMENTlEXECUTIVE SESS9QN There being no further business, Trustee Minx moved to adjourn the meeting. Trustee Staackmann seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. Brunner a~~e Tr. Kogstad aye Tr. Marcus aye Tr. Minx ~ Tr. Staackmann ~e Tr. Thill aye The Board Meeting adjourned at 8:15 p.m. ~`~y;- ~.~~ "'"~;~„ ~: :~.~.,.~."::-" ~ ~-~..~~~~%Miriules of Fehruary 23, 20096oartl Meeting PASSED this 9th day of March, 2009 Trustee Brunner ~~_ Trustee Kogstad Trustee Marcus f~`='''' Trustee Minx ~; "_ ~~ Trustee Staackmann Trustee Thill t If APPF~OV~F~~by me this 9th day of March, 2009. ~ f ~p„~ ,_"°7~~ 1 ~if~i~ ~,ff4'"'"b~ Richard Krier, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my offce this 10th day of March, 2009. j ~/ (}' r (yyy^+J ~,p Carol A. Fritzshall, Village Clerk 44 Village of Morton Grove, Cook County, Illinois Minutes by: Teresa Cousar