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HomeMy WebLinkAbout2009-01-12 AgendaAGEl~DA VILLAGE OF MORTON GROVE MEETING OF THE BOARD OF TRUSTEES TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER January 12, 2009 Meeting 7:30 pm 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4 Approval of Minutes - Regular Meeting, December 8, 2008 Special Meetinb, December 16, 2008 Special Meeting, .lanuary 6, 2009 5. 6. 7. 8. 9. l 0. Public Hearings Special Reports a. Plan Commission Case PC08-09 requests approval of the Lehigh/Ferris Framework Piaui to be Presented by Plan Commission Chairperson Ron Farkas Resident's Comments (agenda items only) President's Report-Administration, NorthwestMuniciPal Conference, Couiacil of Mayors, TIE Camnaittee, Capital Projects, Real Estate Committee Clerk's Report-Condominium Association, Advisory Commission on Aging Staff Reports a. Village Administrator 1) Miscellaneous Reports and updates h. Corporation Counsel Reports by Trustees a. Trustee Brl2C1IleY -Legal, Family and Senior Services Department, Cable and Telecommunieatiaas Commission, Environmental Health, Waukegan Road TIF Review, Solid Waste Agency of Northern Cook Couizty (7rustee Kogstad) b. Trustee Kogstad -Community Relations Commission, ComPreh~ensive Plan, Advisory Commission on Aging (Trustee Minxj c. Trustee Marcus -Police Department, Police and Fire Commission, Real Estate Committee, Chamber of Commerce (Trustee 'I'hill) 11. Reports by Trustees (continued) d. Trustee Minx -Finance Department, Real Estate Conanaittee, Plan Commission, Ferris/Lehi~h TIF Review, Fire Department, RED Center, NIPSTA, Capilctl Projects, Police and Fire Commission, Economic Development, Northwest Municipal Cor2ference (Trustee Staackmann) I) Resolution 09-Oi (Introduced January 12, 2009) Authorizing the Appointment of Delegates to the Intergovernmental Personnel Benefit Cooperative 2) Resolution 09-02 (Introduced January 12, 2009) Authorizing the Appointment of a Delegate and Alternate Delegate to the Intergovernmental Risk Manageme~lt Agency 3) Resolution 09-03 (Iniroduced,Imzuaiy 12, 2009) Authorizing the Appointment of a Delegate and Alternate Delegate to the Illinois Municipal Retirement Fund 4) Ordinance 09-O1 (Introduced January 12, 2009) Amending Title 1 1, Section 1 of the Municipal Code of the Village to Adopt and Approve the L,ehighlFerris Framework Plan 5) Resolution 09-04 (Introduced January 12, 2009} Authorization for the Village to Update Authorized Signatures on Village Bank Accounts e. Trustee Staackmann -Building Department, Appearance Com~rnission, ESDA, IT/Communications, Dempster Street Corridor Plan (Trustee 13runnet) £ Trustee Thill -Public Works, Capital Projects, Traffic SafelJ~ Commission, Natural Resource Commission, Solid Waste Agency of Northern Cook County (Trustee Marcus) 1) Ordinance 08-42 (bztr°oduced November 24; 2008 and tabled December S, 2008) Authorization to Amend the Legal Speed Limit on Central Avenue between Church Street and Golf Road within the Village 2) Resolution 09-OS (Introduced January 12, 2009) Authorization to Accept and Approve the Municipal Maintenance Expenditure Statement for Work Completed on the 2007 Motor Fuel Tax Maintenance Program 12. Other Business 13. Presentation of Warrants - $884.933.21 14. Resident's Comments 15. Txecutive Session -Real Estate, Personnel, and Labor Negotiations 16. Adjournment - To ensure full accessibility and equal participation for alt interested citizens, individuals with disabilities ia~ho plan to attend and wlao require certain accommodations in order to observe mxd/or participate in this meeting, or who have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/470-5220) promptly to allow the Village to make reasonable accommodations. CALL TO ORDER Village President Rick Krier called the meeting to order at 7:30 p.m. and led the assemblage in the Pledge of Allegiance. Village Clerk Carol Fritzshall called the roll. Present were: Trustees Georgianne Brunner, Roy Kogstad, Shel Marcus, Rita Minx, Dan Staackmann, and John Thill. ` APPROVAL OF MINUTES a. Regarding the Minutes of the November 5, 2008 Budget Workshop, Mayor Krier asked if anyone had any changes or corrections. Seeing none, Trustee Minx moved to approve the November 5, 2008 Budget Workshop Minutes as submitted, seconded by Trustee Marcus. Motion passed unanimously via voice vote. b. Regarding the Minutes of the November 24, 2008 Special Meeting, Mayor Krier asked if there were any corrections or changes. Seeing none, Trustee Minx moved to approve the Novem- ber 24, 2008 Special Meeting Minutes as submitted. Trustee Marcus seconded the motion: Motion passed unanimously via voice vote. c. Regarding the Minutes of the November 24, 2008 Regular Meeting, Mayor Krier asked if anyone had any changes or corrections to the Minutes. Trustee Brunner pointed out that on page 7, under Trustee Staackmann's report, item #1, 3`tl paragraph, the word "not" should be deleted from the end of the last sentence of that paragraph. Trustee Thill noted that, on page 6 of the Minutes, under Trustee Minx' report, item #1, the address is incorrectly stated as''9733 Narragansett Avenue". It should be "8733". With those corrections, Trustee Minx moved, seconded by Trustee Marcus, to approve the November 24, 2008 Regular Meeting Minutes as corrected. Motion passed unanimously via voice vote. " Minutes nfDacember 93, 30DBa3oard Meetib" IV. a. 2008 Tax Levy PUBLIC HEARINGS Village Administrator Joe Wade opened the Public Hearing on the 2008 Tax Levy. He noted that this year, there is a 0% increase in the tax levy and just a slight increase for the Public Library. He asked if any members of the public wanted to comment. Seeing none, Trustee Brunner moved. to close the Public Hearing, seconded by Trustee Minx. Motion passed unanimously via voice vote. b. 2008 Budget Request for the 2009 Calendar Year Administrator Wade noted that the 2009 Budget has undergone considerable scrutiny by the Board members and has been available to the public since approximately mid-October. Mayor Krier invited anyone who wished to speak about the budget to do so. There were no cu~inments, 5C TrilStee Bruin icr mv'Jed tq Clcse the Put}IEC Heanny, SeCCnded ,~Jy Trwc~,tne ~(~nx, Motion passed unanimously via voice vote. V. SPECIAL REPORTS a. Presentation of Employee Anniversary Awards Mayor Krier and Administrator Wade recognized the following employee anniversaries: Robert Anderberg, 20 years service (Public Works) Gloria Falkovitz, 25 years of service (Family and Senior Services) Robert Green, 24 years of total (non-continuous) service (Public Works) Theresa Selzer, 10 years of service (Family and Senior Services) Norman Stromberg, 25 years of service (Police Department) The Board joined Mayor Krier and Administrator Wade in congratulating them. VI. RESIDENTS' COMMENTS (Agenda Items Only) Eric Poders. Mr. Poders commended the trustees for their efforts to keep the tax levy increase at 0%. He recognized that the Board had to do a "balancing act" in order to limit any increase in the tax levy. Regarding the November 24'h Board Meeting Minutes, Mr. Poders said that when he was commenting on Ordinance 08-42, he said the woman who had been injured was injured on Harms Road, not on Luna, as the Minutes erroneously state. He said that something should be done to make Luna aone-way street though. Regarding Agenda Item 8a, setting the Board Meeting dates for next year, Mr. Poders noted that the meetings that are proposed to be cancelled due to holidays in 2009 are May 25, September 28, and December 28. He wondered if those meetings could be rescheduled and asked if the Village's ordinance mandated that the Board meet twice a month. He also inquired about certain Boards and Commissions that don't meet regularly, specifically the Economic Development Commission members were talking about changing from a monthly meeting to every other month. Minutes nfDecember 13, 2bDa 8nard Meetin , VI. RESIDENTS' COMMENTS (Agenda Items Only} (continued) Mr. Poders felt that Community & Economic Development Director Bill Neuendorf should receive a salary increase for the extra work he's doing now in acting (in part) as the Village Engineer. He felt Mr. Neuendorf is overworked and deserves the extra compensation. Mayor Krier responded that there is nothing in the Village ordinances that says the Board must meet twice a month. Further, there is always the option of calling a Special Meeting if one is needed. The Board members have demonstrated their willingness to come in on other week- night evenings or on Saturdays when a Special Meeting is needed. Mayor Krier said, regarding BiII Neuendorf, that the Board very much appreciates him, as they do all the department heads and Village staff, and. wished they could give everyone more money. He said that Mr. Neuendorf isn't the only person "wearing two hats" at Village Hall; in fact, most of the employees are. Mayor Krier suggested that Mr. Neuendorf might be some- what less overworked if he didn't have to respond to so many FOIA requests. He said that all of the department heads go above and beyond their job. b. Melinda Mulford. Ms. Mulford had some issues regardjpg the Minutes. Mayor Krier suggested she bring them up later since this was for comments on the Agenda. Regarding Ordinance 08-43 (the budget ordinance}, she asked that, since the Village has hired the Ciorba Group to do a sewer study regarding the flooding on the west side of town, could they also do a study of the sewers in the area of Dempster and Central. Several of her neighbors have been flooding recently. Ms. Mulford said she went to the last Traffic Safety Commission meeting (regarding the traffic problem at Theobald and Central) and found the Commissioners "less than concerned" about the issue, so it remains a concern. She asked if the Board is planning on going ahead with the Dempster Street project in the spring, and wondered what else besides an ambulance is included in the budget. Mayor Krier responded that there has been no final decision yet regarding the Dempster Street project. As far as the flooding, the sewer study on the west side is being done in a specific targeted area. It will generally talk about the Village's sewer system, but its main focus is that particular area of town. As far as the ambulance, this year's budget will cover half of the cost (like a down payment) and next year's budget will have to cover the other half. c. A resident asked where he could pick up a copy of the 2009 Budget. Mayor Krier said that it's on the Village's website. VII. PRESIDENT'S REPORT a. Establish Village Board Meeting Dates for Calendar Year 2009 Mayor Krier asked for the Board's approval for the following Board Meeting dates for2009: January 12 and 26; February 9 and 23; March 9 and 23; April 13 and 27, May 11, June 8 and 22, July 13 and 27, August 10 and 24, September 14, October 12 and 26, November 9 and 23, and December 14. Trustee Minx moved to approve those dates, seconded by Trustee Brunner. Motion passed unanimously via voice vote. Mintites ofDecember13, 2008.8eartl Meeting'.. VII. PRESIDENT'S REPORT (continued) b. Board and Commission Chairperson Appointments for Calendar Year 2009 Mayor Krier asked for the Board's approval of the following Board and Commission Chairperson appointments for calendar year 2009. The appointments are for one-year terms Advisory Commission on Aging: Noble LeHew Appearance Commission: Deanna Gotta Cable and Telecommunications Commission: Don Sneider Community Relations Commission: Terri Cousar Economic Development Commission: John Pietron Board of Environmental Health: Raoul Smoczynski, Chair; Joseph O'Shea, Vice-Chair Fire and Police Commission: Michael Simkins Natural Resources Commission: Mary Busch Plan Commission/Zoning Board of Appeals: Ron Farkas Traffic Safety Commission: Norm Rockel Trustee iviinX moved, seconded by Trustee iviarcus, to approve the Chairperson appointments for calendar year 2009. Motion passed unanimously via voice vote: c. Establish Regular Meetings for Various Boards Commissions Committees and Subcommit- tees for Calendar Year 2009 Mayor Krier sought Board approval for the Meeting Schedule for the various Boards and Commissions for 2009. The schedule is as follows: Adjudication Hearings: convent at gam the second Wednesday every month in the Council Chambers; Advisory Commission on Aging: meets at f pm the second Tuesday every month at the Civic Center; Appearance Commission: meets at 7pm the first Monday of every month in the Council Chambers; Board of Environmental Health: meets at7pm the first'ruesday of every month in the Trustees Conference Room; Cable and Telecommunications Commission: meets in the Council Chambers at 7:30pm twice annually on the second Thursday; Community Relations Commission: meets in the Trustees Conference Room at 7:30pm the second Tuesday every other month; Council of Condominium Associations: meetings vary and are on an as-needed basis; Dempster Street Advisory Committee: meetings vary; Economic Development Commission: meets in the Trustees Conference Room a4 5:30pm the third Wednesday every month; Fair Housing Commission: meetings vary and are on an as-needed basis; Fire and Police Commission: meets at Fire Station #4 at 7pm the fourth Tuesday every month; Fire Pension Board: meets at Fire Station #4 at 3pm quarterly on the third Tuesday; Natural Resource Commission: meets in the Trustees Conference Room at 6pm the third Monday every month; Plan CommissionlZoning Board of Appeals: meets in the Council Chambers at 7:30pm the third Monday every month; Police Pension Board. meets in the Council Chambers at 5pm quarterly; Real Estate Committee: meetings vary; Traffic Safety Commission: meets in the Council Chambers at 7:30pm the first Thursday every month. VII. PRESIDENT'S REPORT (continued) Trustee Ttiill noted that the Natural Resource Commission is planning to vote on changing its meeting schedule to meet every other month, instead of monthly. Trustee Brunner moved to approve the above-noted meeting schedule, seconded by Trustee Minx. Motion passed un- animously via voice vote. d. Administrative Appointments for Calendar Year 2009 Mayor Krier asked for the Board's approval of the following Administrative Appointments for calendar year 2009: Village Administrator: Joseph F. Wade Adjudication Officer: Elizabeth M. Rochford Building Commissioner: Ed Hildebrandt Community & Economic Development Director: William Neuendorf Corporation %ounsei: Teresa Horitziatt Listoo5 EMA Coordinator: John Hill Family & Senior Services Director: Jackie Walker-O'Keefe Fire Chiet Tom Friel Police Chief: Paul L. Tasch Public Works Director: Andy DeMonte Village Prosecutor: Nate Brenner/Frank Tennant Mayor Krier noted that there is no Finance Director listed as Daniels Partipilo resigned. The Village will be looking for a replacement, but in the interim, Assistant Finance Director Ryan Horne will be the AcSng Finance Director. Trustee Minx moved to concur with the Administrative Appointments for 2009, seconded by Trustee Marcus. Motion passed unanimously via voice vote. e. Reappointments Mayor Krier sought the Board's concurrence on the following reappointments: Advisory Commission on Aging: Rachel Slotnik and Thomas Stockenberg, (3-years each) Appearance Commission: Deanna S: Gotta, 3-year term Community Relations Commission: Nancy Lanning, Linda Sosa, Terri Cousar (3-years each) Board of Environmental Health: Joseph P. O'Shea, 3-year term Natural Resources Commission: Mary Busch, 3-year term Fire and Police Commission: Mike Simkins, 3-year term Plan Commission/Zoning Board: Coring Keating, Dwight Roepenack (5-year terms each) Traffic Safety Commission: Keith White, Theodore Sievert, Lee Tamraz (4-year terms each) Trustee Minx moved, seconded by Trustee Brunner, to concur with these reappointments. Motion passed unanimously via voice vote. Mayor Krier noted that the Historical Society is selling limited edition Christmas ornaments for $5 each. The ornaments feature a picture of Grove School (which is now Village Hall). He also wished everyone happy holidays. Minutes ofDecember13,30D8 HOarzl Meetin VIII. CLERK'S REPORT Clerk Fritzshall had no formal report, but wished everyone a happy and safe holiday season. IX. STAFF REPORTS A. Village Administrator Mr. Wade reminded the assemblage that the Village Board Meeting scheduled for December 22, 2007, was cancelled due to the Christmas holiday. 2. Mr. Wade announced that there would be a Special Board Meeting held at 7:00 p.m. on Tuesday, December 16, to review development proposals for Site B (located at Capulina and Ferris). The proposals include one from McShane Development for athree-story medical facility; one from BrinShore Group, which would be townhomes fronting Ferris and affordable senior housing toward the rear; and one from Afden for senior housing. He said it should be an interesting and worthwhile meeting. B. Corporation Counsel: Ms. Liston had no report. X. A. Trustee Brunner: TRUSTEES'REPORTS Trustee Brunner had no formal report, but wished everyone a happy, safe, healthy holiday seasan. B. Trustee Koostad: Trustee Kogstad had no report: C. Trustee Marcus: Trustee Marcus had no report, but echoed Trustee Brunner's wishes. D. Trustee Minx: Trustee Minx presented Ordinance 08-43, Adopting the Budgets for Ali Corporate Pur- poses of the Village of Morton Grove and the Morton Grove Library for the Calendar Year Effective January 1, 2009 and Ending December 31, 2009. This is the second reading of this ordinance. 6 "" iNinutes afDecember13, 2008~oard Meeting{ X. D. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) 1a. Trustee Minx explained that the Budget has been available for inspection at the office of the Village Administrator, the Public Library, and posted on the Village's website since at least Oc- tober 16, 2008. The Village's total budget is $51,574,586 and the Public Library's budget is $3,034,607, for a grand total of $54,609,193. Trustee Minx moved to adopt Ordinance 08-43, seconded by Trustee Brunner. 1 b. Trustee Staackmann said that Mayor Krier had asked for recommendations and he had sub- mitted several, including funds for a fapade program, a squad car, and carpeting in Public Works. He wondered about the status of those recommendations. Mayor Krier said those are items that could be Budget amendments. Trustee Staackmann said they could be "pending" once a final decision has been made on Human Resources. 1c. Trustee Kogstad wanted to amend the budget pursuant to changes he had presented at the budget'vJurkshups. He had pr6Vided the Buard LL"itii an C[at{ine vn vCtuuer 3v anu Et W8S 81St included in the trustees' packets on November 20. He wanted to amend the budget to reclas- sify $375,000 from the General Fund to the Capital Projects Fund to be used for street im- provements. He so moved; seconded by Trustee Marcus for purposes of discussion. 1d. Trustee Thill asked what the purpose would be to do that. Trustee Kogstad said that there is revenue that has come in that is not reflected in the Budget; he would like to see that revenue be used to improve and repair Village streets. He noted that former Village Engineer Ryan Gillingham had prepared a schedule of the Village's streets, listing their condition from "best" to "worst". While the Village has been working on some of its streets, many still need work. There is currently only $150,000 budgeted for streets; Trustee Kogstad said he would like to amend the Budget to add $375,000 to that. 1e. Mayor Krier asked where the $375,000 would come from. Trustee Kogstad noted that, as the Board went through the Budget, there were some income items not included. Those items that have already come in or are anticipated to come in would actually increase the funds that would be available, so the "loss" to the Village would be negligible. Actually, this would just more properly reflect the money coming in. Trustee Kogstad said that, at the October 30 budget workshop, one example was the sale of surplus equipment. The budget says it will be $10,000, but $17,000 has already been received. That extra $7,000 is not reflected in the budget. Trustee Kogstad said it's that and other similar things that could comprise the $375,000 he's asking for. 1f. Mayor Krier agreed that this was discussed at the budget workshops, but pointed out that not everyone on the Board agreed with Trustee Kogstad's analysis or projections. 1g. Trustee Brunner cited the $45,000 the Village received from the Solid Waste Agency of North- ern Cook County (SWANCC) for the recycling program. She said that the Village has to pay a "true up" of what it owes SWANCC (for excessive garbage over what the Village committed to) so the amount will end up being less than $45,000. Trustee Brunner reminded the Board that the recycling program won't be as successful in 2009 in terms of pay-out because the price of recycled paper per ton has plummeted. She also noted that the Village has paid over ahalf- million dollars out of reserves for clean-up related to storms that occurred in the past 18 months. She was concerned about taking even more out of the reserves (for the street im- provements)and then being unable to pay for any future unbudgeted expenses. Trustee Kogstad responded that the Village is going to be receiving 75% of that back from the Federal Emergency Management Agency (FEMA). ' Minutes nfDecember13, 3008 J3nard Meeting X. TRUSTEES' REPORTS (continued) D. Trustee Minx: (continued) 1 h. Another case in point, Trustee Brunner stated, is the Beckwith Road bridge project. It was budgeted at $99,000 last year and is now estimated to cost $275,000. The increase will partly be paid for using funds from other projects that came in under budget. Trustee Kogstad said those funds are also coming from the reserves. 1 i. Trustee Marcus said that he had seconded Trustee Kogstad's motion for the purpose of discussion because he felt that it's important to talk about these things. He commended Trustee Kogstad for his efforts and for bringing to light a number of areas for the Board to consider. He felt the budget should be approved as it stands, and didn't feel it was right to move $375,000 from the General Fund per Trustee Kogstad's motion. He said that he was very concerned about the Village's streets, and equally concerned about its aging water and sewer system. But, because of the state of the economy, he felt the Village needs a tight budget, yet one that's able to maintain the current level of Village services. Trustee Marcus said he would nct support the motion on the floor, and felt that a better way to proceed vvcuid be to take a look at how things stand half way through 2009. 1j. Trustee Staackmann asked if Trustee Kogstad's motion could be tabled. Corporation Counsel Liston said that if the motion is tabled, the Board would not be able to vote on the budget ordinance. She suggested a review of the budget in four to six months' time with an eye toward making some adjustments, if projections allow. 1k. Trustee Staackmann confirmed that the budget can, in fact, be amended in 2009. Corporation Counsel Liston said the Board has to pass a budget by the end of the year. Once approved, the budget can, at any point, be amended. Trustee Staackmann then asked Acting Finance Director Ryan Horne when the Finance Department would have a "good snapshot" of 2008 actual expenses and revenue for the official audit. Mr. Horne said that, by Tate February or early March of 2009, they'd have a good idea. The paperwork is usually ready for the auditors around the first of April. 11. Trustee Kogstad said, regarding the Village's water and sewer system, monies for that are in a separate fund, rather than the General Fund. He felt that the 2008 budget is going to end up having a 38% fund balance-the Village's goal is a 25% fund balance. Trustee Kogstad projected that the Village will have an extra five or six million dollars over budgeted revenue when all is said and done with 2008. In the face of that, $375,000 is not significant. His motion is simply to "true-up" Village revenue and actually put it in the budget. Sales tax in the budget has been projected lower to be more realistic. Trustee Kogstad felt it wasn't too much to ask to help maintain the streets. 1m. Trustee Staackmann asked Andy DeMonte, how much lead time Public Works would need, should the Board increase the funding for street repair in 2009. Trustee Staackmann said he knew it took time to decide on the streets, go out for bid, etc., and wondered how much lead time would be needed. Mr. DeMonte agreed with Trustee Kogstad that there is an obvious need for street repair. He said, regarding lead time, that if the Board adjusted the budget early in 2009, Public Works would concentrate on streets that need resurfacing, rather than reconstruction. Reconstruction projects require significant lead time (about a year). Mr. DeMonte said there are a number of resurfacing projects needed. If Public Works was notified in March or April, that would work. Trustee Staackmann said that some of the street resurfacing projects might also require infrastructure improvements. Mr. DeMonte agreed, noting that those would then require additional engineering. He was confident that there was enough work to be done to capitalize on any additional funding for streets. - "MinutesATDecember"13,:iZ008~nardMeeting''. X. D. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) 1 n. Trustee Brunner said maybe the proposal would be if there's an overage in revenue, the Board should definitely put some street reconstruction projects into the 2010 Budget. Trustee Staackmann said he felt that the Board should look at the budget again in late February to see what can be done. 10. Mayor Krier called for the vote on Trustee Kogstad's motion to amend the budget by moving $375,000 out of the General Fund and putting it into the Capital Projects Fund. Motion failed: 2 ayes, 4 nays. Tr. Brunner ~ Tr. Kogstad aye Tr. Marcus n~ Tr. Minx. ~ Tr. Staackmann ~ Tr. Thill n~ 1 p Mayor Krier then called for the vote on Ordinance 08-43. Motion passed: 5 ayes, 1 nay. Tr. Brunner a~+e Tr. Kogstad ~ Tr. Marcus aye Tr, Minx aye Tr. Staackmann ~ Tr. Thili ave 2~ Trustee Minx then presented Ordinance 08-44, An Ordinance Levying and Assessing Taxes for the Village of Morton Grove, Cook County, Illinois, for the Fiscal Year Beginning January 1, 2009 and Ending December 31, 2009. This is the second reading of this ordinance. Trustee Minx explained that, with budget expenditures of $51,574,586, the amount necessary to be levied for 2008 property taxes is $12,006,873. By law, the Village is required to levy an additional $2,264,388 for debt service payments authorized by general obligation notes and bonds, for a total levy (before abatement) of $14,271,261. However, the Board intends to adopt several resolutions that will immediately abate $2,264,388 from the levy, resulting in the net levy, as intended, of $12,006,873. Trustee Minx moved, seconded by Trustee Staack- mann, to adopt Ordinance 08-44. There was no discussion.. Motion passed: 6 ayes, 0 nays. Tr. Brunner a~~e Tr. Kogstad aye Tr. Marcus ~e Tr. Minx aye Tr. Staackmann aye Tr. Thill afire Next, Trustee Minx presented several abatement resolutions. First was Resolution 08-64, Tax Abatement Resolution for 2008 Tax Levy Relating to Ordinance 07-26. She explained that on October 8, 2007, pursuant to Ordinance 07-26, the Village Board issued $9,200,000 in general obligation bonds, Series 2007. The bonds were issued as general obligation bonds in order to obtain more favorable interest rates. That ordinance provided that the levy of taxes for the year 2009 include sufficient funds to produce $763,00 for principal and interest payments. It is necessary to pass this abatement resolution in order for the County Clerk not to collect this amount. Trustee Minx moved to approve Resolution 0&-64, seconded by Trustee Brunner. Motion passed: 6 ayes, 0 nays. Tr. Brunner aye Tr. Kogstad ~ Tr, Marcus Tr. Minx aye Tr. Staackmann ~ Tr. Thill ave ..... Minutes of December93, 2008 Board Meetin:::: X. D. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) 4. Next was Resolution 08-65, Tax Abatement Resolution for 2008 Tax Levy Relating to Ordinance 02-30. Trustee Minx explained that on July 8, 2002, pursuant to Ordinance 02-30, the Village Board issued $5,300,000 in general obligation promissory notes, Series 2002. That ordinance provided that the levy of taxes for the year 2008 include sufficient funds to produce $420,506 as the debt service payment for 2009. The 2009 Budget allocates revenue from the Waukegan Road TIF Fund in the amount of $420,506 to repay that debt service. Therefore, the amount of $420,506 is abated from the tax levy for calendar year 2009. Trustee Minx moved to approve Resolution 06-65, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Brunner aye Tr. Kogstad ~ Tr. Marcus Tr. Minx ~ Tr. Staackmann ~e Tr. Thill 5. Next. was Resolution 08-63, Tax Abatement Resolution for 2008 Tax Levy Relating to Ordinance 99-1. Trustee Minx explained that, on February 8, 1999, pursuant to Ordinance 99-1, the Village Board issued $15,495,000 in general obligation bonds, Series 1999. That ordinance provided that the levy of taxes for the year 2008 include sufficient funds to produce $1,343,945 as the debt service payment for 2009. The 2009 Budget has allocated revenue from the Local Option Sales Tax of the Village in the amount of $440,000, and revenue from the General Fund of the Village in the amount of $35,000 from accumulated interest earnings, and revenue from the Water/Sewer Fund in the amount of $335,986 to repay that debt service. Therefore, the amount of $1,343,945 is abated from the tax levy for calendar year 2009. Trustee Minx moved, seconded by Trustee Thill, to approve Resolution 08-63. Motion passed: 6 ayes, 0 nays. Tr. Brunner ~ Tr. Kogstad afire Tr. Marcus Tr. Minx a~~e Tr. Staackmann aye Tr: Thill awe g, Lastly, Resolution 08-66, Tax Abatement Resolution for 2008 Tax Levy Relating to Ordinance 98-41. She explained that, on September 28, 1998, pursuant to Ordinance 98-41, the Village Board issued $3,165,000 in general obligation promissory notes, Series 1998A. That ordinance provided that the levy of taxes for the year 2008 include sufficient funds to produce $269,896 as the debt service payment for 2009. The 2009 Budget has allocated revenue from the Waukegan Road TIF Fund in the amount of $289,896 to repay that debt service. Therefore, the amount of $269,896 is abated from the tax levy for calendar year 2009. Trustee Minx moved to approve Resolution 08-66, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Brunner aye Tr. Kogstad aye Tr. Marcus ave Tr. Minx awe Tr. Staackmann afire Tr. Thill ave to Minutes of December^13,~00$~aaN Meetin"' X. D. Trustee Minx: (continued} TRUSTEES' REPORTS (continued) Trustee Minx announced that the Morton Grove Firefighters Association is sponsoring a holiday food drive through December 19. Collection points include Prairie View Center, Village Hall, the Civic Center, and Dominicks. Residents are encouraged to bring in non- perishable foods or donate funds (payable to the Morton Grove Firefighters Association). Everything collected will be distributed to local families in need on December 20. This drive helped 30 families last year, and hopefully will be able to help more families this year. Trustee Minx wished everyone a safe, happy, healthy, holiday season. E. Trustee Staackmann: 1. Trustee Staackmann announced the loss of Frank Selzer, a true community activist, who died this week. He was a former commander of the American Legion, served as a Park Commis- sioner, and was founding director of ESDA. He was a great person and a great volunteer who will be missed. 2. Trustee Staackmann wished everyone a safe and happy holiday F. Trustee Thill 1. Trustee Thill presented Ordinance-08-42, Authorization to Amend the Legal Speed Limit on Central Avenue Between Church Street and Golf Road Within the Village of Morton Grove. This is the second reading of this ordinance. 1a. Trustee Thill explained that the Traffic Safety Commission had recommended this to create a safer environment for residents living on Central Avenue as well as the general public. This will reduce the speed limit from 35 mph to 25 mph on Central between Church Street and 500 feet south of the Golf Road center line. Trustee Thill moved to adopt Ordinance 08-42, seconded by Trustee Minx. 1 b. Trustee Brunner asked if the Traffic Safety Gommission had considered reducing ?he speed to 30 mph instead of 25 mph. Trustee Thill said they did, but all in all thought that it would be better for the speed limit to be 25 mph between the two. Trustee Brunner wondered where "500 feet south of the Golf Road center line" is. Trustee Thill said that it's a State statute that there must be a 500 foot zone for speed adjustments. Mayor Krier asked Mr. DeMonte to explain where the 25 mph zone would start south of Golf. Mr. DeMonte said it would be approximately around the entrance to the stables there. The 500 foot zone provides "notice' that there's a speed adjustment ahead. He did not think a 35 mph speed would be ticketable in the 500 foot zone.. Trustee Brunner felt that Beckwith is more residential than Central and yet the speed limit on Beckwith is 30 mph. Trustee Thill said it was because of the driveways and cars backing out onto Central. Trustee Brunner said the same thing happens on Beckwith. She felt the Village was being inconsistent. it X. TRUSTEES' REPORTS (continued) Trustee Thill: (continued) 1 c. Trustee Thill said that the neighbors had been promised that the "rumble strips" would be removed and markings put in instead. That's not in the ordinance, so he asked Mr. DeMonte if that was going to happen. Mr. DeMonte said it wouldn't happen until the street was resurfaced, buf the proper striping would be put oh the road. 1 d. Trustee Brunner moved to amend Ordinance 08-42, changing the speed limit to 30 mph instead of 25 mph. Trustee Marcus seconded the motion. 1e. Trustee Staackmann asked what the vote of the Traffic Safety Commission was. Trustee Thill said it was 6-0. Trustee Staackmann said that the Commission voted unanimously for 25 mph. 1f. Trustee Brunner pointed out that the Board of Environmental Health had voted unanimously for a total smoking ban, but the Board decided against that. 1 g. Trustee Marcus said it's the Board's job to weigh the recommendations of the advisory coremissions with overall consistency of Village policies. He concurred with Trustee Brunner that it was inconsistent to have Beckwith be 30 mph and Central be 25 mph. He said it might be impossible to have across the board consistency, but he felt that going to 30 mph, rather than 25 mph, would not have a significant impact on safety, but would be more consistent. 1 h. Trustee Staackmann said that, since this is the second reading of the ordinance, if the Board is going to amend the speed limit, he felt the ordinance should be tabled so the residents, in all fairness, can have a chance to weigh in on the Board's proposed change. Therefore, he moved to table Ordinance 08-42 to the next Board Meeting. The motion was seconded by Trustee Minx and passed: 6 ayes, 0 nays. Tr. Brunner awe Tr. Kogstad ~ Tr. Marcus aye Tr. Minx afire Tr. Staackmann a~~e Tr. Thill aerie 2• Next, Trustee Thill presented Resolution 08-67, Authorizing the Extension of a Contract with Lyons-Pinner Electric Company for the 2009 Maintenance of Street Lighting & Traffic Control Signals. He said that, in 2005, the traffic signal and street lighting maintenance program was competitively bid and awarded to Lyons-Pinner Electric Company. That contract included a provision that allowed for extensions in one-year increments under the same terms and conditions as the original contract. The estimated contract amount is $22,795.20 for routine maintenance. Trustee Thill moved to approve Resolution 08-67, seconded by Trustee Minx. Trustee Thill asked Mr. DeMonte if that was a fixed amount or did it depend on the quantity of maintenance and repairs. Mr. DeMonte said it was a fixed amount, strictly for maintenance. The cost would go up if there was storm- or accident-related damages to repair. He said the Village paid $70,000 last year because of such damage. Mayor Krier called for the vote on Resolution 08-67. Motion passed: 6 ayes, 0 nays. Tr. Brunner awe Tr. Kogstad ~ Tr. Marcus a~+ e_ Tr. Minx ~ Tr. Staackmann ~ Tr. Thill ~z Minutes Af Decenbery3, ~ODa~oard NAeetingl X. 4. TRUSTEES' REPORTS (continued) Trustee Thill: (continued) Trustee Thill then brought forward Resolution 08-68, Authorizing the Execution of a Service Contract with Municipal GIS Partners (MGP) for Geographical Information System Services. Trustee Thill explained that the Village is a member of a GIS Consortium, founded in 1999 by several municipalities as a way of reducing the costs of implementing GIS technology by participating in collective bargaining, group training, joint purchasing, and development and innovation sharing. MGP has been determined by the Consortium to be the lowest responsible provider for the maintenance and development of GIS systems for its members. This contract is a continuation of these services for 2009. The amount of the contract is not to exceed $52,583. Trustee Thill moved, seconded by Trustee Brunner, to approve Resolution 08-68. Motion passed: 6 ayes, D nays. Tr. Brunner aye Tr. Kogstad ~ Tr. Marcus Tr. Minx afire Tr. Staackmann aye Tr. Thill afire Trustee Thill then presented Resolution 08-69, Appropriation of 2009 Motor Fuel Tax Funds for the Maintenance of Streets and Highways, MFT Section 09-00000-DOGM. He explained that the Village needs to appropriate its estimated motor fuel tax revenue for 2008 as required by State law. The total estimated expenses for the 2009 Motor Fuel Tax Program are $645,000. Trustee Thill moved to approve Resolution 08-69, seconded by Trustee Marcus. Motion passed: 6 ayes, 0 nays: Tr. Brunner a~~e Tr. Kogstad aye Tr. Marcus a~ Tr. Minx aye Tr: Staackmann awe Tr. Thill ave 5. Trustee Thill thanked the members of the American Legion and the volunteers who served Thanksgiving Day dinner to the recruits. He said the recruits were delighted to be able to use the phones; all in all, it was a very nice event. 6. Trustee Thill asked everyone to drive carefully, pointing out that Public Works will not be salting side streets as often, as the Village is trying to conserve its supply of salt so that it has enough for the entire winter season. XI. OTHER BUSINESS Trustee Kogstad asked if the Village could send out a letter to those residents on Central let- ting them know that Ordinance 08-42 is going to be voted on in January and that the Board is contemplating changing the speed to 30 mph, instead of the 25 mph recommended by the Traffic Safety Commission. Mayor Krier directed Administrator Wade to send a letter to eve- ryone who received one originally. 73 XI I. WARRANTS Trustee Minx presented the Warrant Register for December 13, 2008, in the amount of $2,333,971.16. She moved to approve the Warrants, seconded by Trustee Thill. a. Trustee Thill had several questions: on page 1, there is a $175 payment to Illinois Bone & Joint listed for a missed medical appointment for the Firefighters Pension Fund; he wondered if that was the Village's responsibility or the individual's. Mr: Horne said it was the individual's and the Village would. be repaid for that expenditure. b. Trustee Thill asked about two checks for two different suppliers for examination gloves for the Fire Department. One check is on page 5, for $848; the other is on page 10, for almost $700. He wondered if that could be justified. Chief Friel said that it's typical to use different suppliers because pricing and sizing needs, and because inventory levels can vary. c. On page 4, there are a number of payments to ComEd; one is for lighting rental for $9,500. Does that mean that ComEd owns the poles or what? Mr. DeMonte said typically the wooden poles with street lights or. them are owned by Edison and the Village pays for tPoe electricity from them. Trustee Thill asked if it wouldn't be cheaper to buy the poles. Mr. DeMonte said it's part of the franchise2greement the Village has with GomEd. d. Trustee Thill asked about the new pay box at the train station but we're still giving refunds, so obviously the system still has errors ($160). He thought that at this point the supplier should start paying for their errors. e. Trustee Brunner had a question on page 1 regarding a payment to Anderson Pest Control for work done at 8954 Shermer. She wondered what was at that address. Chief Friel said that's the Fire Station. f. Trustee Thill asked Corporation Counsel Liston and Ms. Wade about the Beckwith Road bridge. He noted that the Village had taken it over about 14 years ago and has just paid a quarter of million dollars for repairs to that bridge. He said he had spoken with one of the workers there about the repairs; the repairs were done when the Village took the bridge over. He wdndered if there was any guarantee on thafwork, or if that could be looked into. He sug- gested the Village contact the County. Mayor Krier said it would be a miracle";~ but worth a try. Trustee Kogstad asked Mr. DeMonte, regarding the contract for Lyons-Pinner Electric, the Village is paying them $166,000 for electrical improvements to the north pumping station (on page 13). He asked if that was the only and final payment. Mr. DeMonte said that 30% was held back; the Village still owes them about $70,000:. There were some problems with the job that are being resolved by the company. h. Trustee Kogstad asked Mr. Horne about a $22,000 payment for interest to Northern Trust (also page 13). Per the schedule, it should be $16,000; he wondered why the Village was paying $22,000. Mr. Horne said he d look info it. Mayor Krier called for a vote on the Warrants. Motion passed: 6 ayes, 0 nays. Tr. Brunner a~~e Tr. Kogstad a~ Tr. Marcus a~~e Tr. Minx a~~e Tr. Staackmann aye Tr. Thill afire 14 XIII. a. Melinda Mulford. Ms. Mulford said that the Minutes of November 24 were incorrect in that she did not take her statement back; she said she would address it later. The cut in service for the seniors was apart-time social worker and apart-time receptionist. Also, her name was misspelled; it should be Mulford, not Mumford. Mayor Krier apologized for the mistake. Ms. Mulford said she was asked on August 21 not to attend a particular Traffic Safety Commission meeting; she felt that was a violation of her civil rights. Mayor Krier asked her who had asked her not to attend. She said that Village Engineer Ryan Gillingham had called her and told her not to come. She encouraged all residents to attend any and all meetings of the Village and make their feelings known. b. Bill Luksha. He echoed the sentiments regarding the Thanksgiving Dinner at the American Legion and said he was glad to see many Board members there. It was great participating. in that dinner. Regarding Ordinance OS-42, Mr. Luksha said he lives in that area (at Harms and Capri), and he said there are many times he cannot pull out onto Harms because people are practically drag racing down the street there because there are two lanes there. He asked Trustees Brunner and Marcus what the speed limit is on their streets and if they had problems pulling out of their driveways. He felt that the Village should talk to and listen to the people in that area before making any assumptions, for their own best or selfish interests, that the speed limit should be higher. Regarding his proposed recommendation for an ethics ordinance, Mr. Luksha said no one had ever gotten back to him, but he strongly felt that companies who do business with the Village should be prohibited from donating to political parties or individuals running for office. Trustee Brunner said she resented Mr. Luksha s insinuation that she had recommended an increase in the speed limit for selfish reasons. She said that she does not complain about speed limits; ani9 understands what the concerns are, but felt that the people who live on Beckwith Road between Overlook and Waukegan have the exact same conditions, especially when the train gates have been down, and traffic backs up, their driveways are blocked by the traffic. c Mike Lipschitr, 8946 Marion. Mr. Lipschitz wondered when the Board would make a decision as to how they re going to proceed with the Dempster Street project. Mayor Krier said he is urging the Board to approve the idea of going forward, but there are still some valid concerns regarding the $1.5 million (or more) it would take to replace the water line. There is no date set at this time to make that decision. No deadlines have been missed; Mc Wade has been talking to IDOT. He heard the warnings, too, about losing the monies if they arenllused. He said to bear in mind that this is an IDOT-run project; IDOT could say okay. The Village wants to be able to say its ready to go. 15 " AAinutes afDecember 13, 2D08 Hosts Meetid` XIII. RESIDENTSCCOMMENTS (continued) d. Sherwin Dubren. Mr. Dubren said the Village shouldn3lbe in a rush to go ahead with the Dempster Street project just because the money is there. Some of the rationale for moving forward with it is that there too much congestion on Dempster, and this project would alleviate that congestion. Mr. Dubren said that, in his opinion, the biggest area of congestion is by the railroad crossing. He felt the Village should construct an overpass or underpass there instead; that that would do a lof more to alleviate congestion than a continuous turn lane. Regarding tearing up Dempster to replace the water line, there are some benefits to having IDOT do it for the Village, but nevertheless it will be disruptive. Did anyone look into the possibility of relining the water pipe? Ib~ less disruptive and other municipalities have done it. Mr. Dubren also felt that, if Dempster is widened, the speed limit on it will increase, and that will kill off the businesses on Dempster. He opined that the Village Engineer should be replaced by someone with a civil engineering background because of all of the projects the Village has going on. Mr. Neuendorf is not a civil engineer. He concluded by advising the Board not to iet iDOT push the Dempster Street project down the'v'iiiage ~ Throat. Mayor Krier said that Mr. Neuendorf is not making any engineering decisions for the Village; when the Village needs engineering decisions, it s using a consultant. He said the Village is planning on finding a replacement for Mr. Gillingham. Trustee Staackmann noted that there is a process for repairing / re-lining sewers, but not water mains. Further; the Village would be replacing that water main with a bigger one with more capacity. e. Rudy Fireznik. Mr. Fireznik asked about the status of the consultants report and the results of the study regarding the flooding on the west side of town. Mayor Krier said that the Board is still waiting for a more complete and specific report. He as- sured Mr. Fireznik that he would get a copy of the report when it was finished. Eric Poders. Mr. Poders said; regarding Ordinance 08-09, people who have comments and concerns should come out and share them at the Plan Commission meeting on December 15'h. He added that now is the time for the Village to go to the North Branch Restoration website regarding saving and preserving our forest preserves. The forest preserves help make Morton Grove what it is today. The North Branch Restoration group goes out on weekends and cuts down buckthorn. XIV, ADJOURNMENT/EXECUTIVE SESSION There being no further business, Trustee Minx moved to adjourn the meeting. Trustee Brunner seconded the motion. Motion passed: 6 ayes, Q nays. Tr. Brunner ~ Tr. Kogstad aye Tr. Marcus ave Tr. Minx ~ Tr. Staackmann ~ Tr. Thill ave The Board Meeting adjourned at 9:03 p.m. 16 Mi n utes of December 13, 30118 hoard Meetid PASSED this 12th day of January, 2009 Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmann Trustee Thill APPROVED by me this 12th day of January, 2009. Richard Krier, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 13th day of January, 2009. Carol A. Fritzshall, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by Teresa Gcusar 17 MINUTES OF THE DECEMBER 16, 2008, SPECIAL MEETING OF THE BOARD OF TRUSTEES, COUNCIL CHAMBERS RICHARD T. FLICKINGER MUNICIPAL CENTER 6101 CAPULINA AVENUE MORTON GROVE, ILLINOIS 60053 Pursuant to proper notice in accordance with the Open Meetings Act, the Special Meeting was called to order at 7:00 pm by Mayor Richard Krier. Clerk Fritzshall called the roll. In attendance were: Elected Officials: President Richard Krier, Trustees Georgiatme Brunner, Shel Marcus, Rita Minx, Dan Staackmann, and John Thill Absent: Trustee Roy Kogstad Village Staff: Village Administrator Joseph F. Wade, Corporation Counsel Teresa Hoffman Liston, Community and Economic Development Director Bill Neuendorf, Administrative Intent Peter Falcone Also Present: David Statmn and Steve Friedman from S.B. Friedman. and Associates, Alden Foundation Team, Brinshore Development Team: McShane Team, Several members of the public President Krier stated the purpose of this meeting was to review development proposals from three different developers who responded to the Village's Request for Proposal for the Lehigh/Ferris TIF Area "B" project. This evening's presentation is the culmination of six years of work by the Village to develop this two acre site at the southwest corner of Capulina and Ferris. This has not been an easy path and has included a condemnation lawsuit, wherein the Village worked out a negotiated price for the property. This site has been purchased, the buildings have been demolished (which included asbestos abatement), and surveyed. It was noted without the intervention of the Village this parcel could not have been assembled. All three of the developers have a proven track record. Mayor Krier then congratulated the developers for wanting to invest in "our great Village". Administrator Joseph Wade explained one hundred Request for Proposals were sent out. These documents provided guidelines for this development, outlined the rules, and asked for experienced developers in residential, commercial and mixed-use developments to submit their proposals. He went on to explain three developers have been chosen for their experience and diversified ideas. It was the Village's hope a commercial interest can be developed in this area; however McShane was the only developer who has proposed a three story office buiidirig w-iili possible retail on the first floor. The other two developers, Alden and Brinshore are proposing senior developments. A11 three developers have a proven track record and are bankable. Mr. Wade noted the Village has been working with their consultant S.B. Friedman and Associates to advise the Village vt8th this project and other projects within the TIF District. Community and Economic Development Director Bill Neuendorf then stated that allowing all three developers to present their proposal to the Board wa the most fair and equitable way to develop this parcel to its fullest potential. The Viiiage is fortunate that these three developers are more than qualified and they have been asked to present their projects this evening. Mr. David Stamm of S.B. Friedman and Associates stated the process the Village is using is the same one used in other communities such as Park Ridge, Des Plaines, Bartlett, and Libertyville. He felt the two key elements that went into this process were the details that went into the planning process in advance of this RFP, along with a general concept plan and broader goals for the connnunity. Two ideas have been suggested and expressed by the Village as being viable options. The first is w build a strictly residential complex, the other is to incorporate commercial space. These ideas were intended to give developers direction and show the intent of the Village. The Village also. wanted each developer chosen to be financially qualified before this presentation. Each of the following meet the aforestated qualifications: • The Alden Foundation is proposing an independent senior housing facility. • Brinshore Development is proposing a row of townhouse units along Ferris Avenue for moderate income families, and an affordable senior housing facility. _ • McShane Development is proposing a medical building with possible commercial space on the first level. It was noted each of these groups will give a twenty to thirty minute presentation and then answer questions from the Village Board. The financials of each group along with any other sensitive matters will be discussed in Executive Session following the presentations. "I'he Appearance Commission, Traffic Safety, acid Plait Commission/Zoning Board of Appeals have been advised of the three proposed prof ects and some of their expressed connnents are as follows: • Design concepts were discussed by the Appearance Commission. They would like to see a more traditional building with green spacer • The Traffic Safety Commission only had general comments. They appeared happy with all three proposals and really showed no preference. • The Plan Commission/Zoning Board of Appeals would prefer aretail/commercial building. They were concerned there were already too many medical buildings in the area. And they wanted to see this area preserved for affordable senior housing. Ms. Randy Schula -President of Alden Realty Services which began in the early 1960x, presented her team and the project, "MG Horizon". She explained they are anot-for-profit organization and their first nursing facility was built in 1970. They have now progressed to senior independent Living facilities. Currently Alden has thirty-one ovn7ed and operated healthcare related facilities. MG Horizon would be more than just renting an apartment there would be activities for its senior residents. Alden is envisioning an 85 unit senior living facility with one and two bedroom renfal apartments. One m~it would be held for a caretaker for emergencies. Alden anticipates building a five story brick/masonry "L" shaped building for seniors 62 and older with sixty-four outdoor parking spaces. Coin operated laundry rooms would be on each floor. A commmiity room, outdoor area, computer lab, etc. would also be available for use by the residents. One bedrooms would be approximately 750 square feet and two bedrooms would be 950 square feet. Ninety percent would be handicapped accessible and all apartments would be ADA compliant There would be a property manager on the pretinises Monday -Friday from 8:00 am unti15:00 pm. The facility is designed for mixed income individuals and the. apartments are anticipated to range in cost from $350 to $950 per month. The lower rents would require income thresholds. They anticipate the typical resident would be a widow who is living off the sale of a family home. Morton Grove residents or family members of Morton Grove residents would receive a preference in obtaining these apartments. The project would be subsidized by tax credits, and grants. They anticipate this development to be fully rented before the building is completed. It is felt this is a perfect site for a project of this type since it is close to Metra, and Pace would make a stop at this location. It is also ideal because of its relative location to the forest preserves and would be pedestrian orientated. They also anticipate using many "green" elements such as permeable asphalt. Construction start-up would be in early 2010 with completion in 2011. Alden's architect, Tom Brat described the development and its overall advantages to Morton Grove and its residents. He highlighted several projects Alden has completed. Several Village Board members asked questions about density restrictions and whether this project meets those density requirements. Mr. Neuendorf stated this project meets the density requirements of the Village. One Trustee was concerned about the lack of windows on the south side of the building. One Trustee was concerned there was no underground parking for this project which the Alden Group responded it would be too cost prohibitive. Lastly, one Trustee asked about guest/visitor parking. The concern was whether there would be a distinction between parking for residents and visitors. The response. was there was no difference. The Alden Group felt there would be adequate parking for both. Following the Alden Group's presentation Mayor Krier thanked them for their time. Mr. Neuendorf introduced the Brinshore Group. They also presented a senior independent living facility which includes a group of town homes along Ferris Avenue. This company currently manages the "White House" on Waukegan Road. Rich Sciortine introduced his team from Brinshore. He explained they are based in Northbrook and have been in business for 15 years. He also explained they have won a number of awards including the Affordable Housing Award. Mr. Sciortine explained this design project would be precast/masonry in nature and should be cost effective. The designer for the town homes would be Workforce Studio. Then vision is to have this project fit the neighborhood and the overall look of the building should blend nicely. The team explained their general overview for this project and the objectives they wish to achieve. It is felt workforce town homes would be a way to attract aild keep employees that work in the coimnunity. They are also looking at sustainable features such as solar hot water. This area is walkable and pedestrian friendly and it is anticipated other property values will raise as a result of this development. They would like to invite the coinmunity to make suggestions acid have a viable nlput into this project. Affordable housing is going through a change due to the banking crisis and it is more difficult to finance. The Village needs a developer with good financial backing. They would like to see Morton Grove have a stake in this project with a land write-down. In essence Morton Grove would retain ownership of the land which would control the affordability of the project as a whole. The development is anticipated to be a five-story building with 79 mots for individuals 62 years and older. These rental units would have 61 on-site parking spaces along with 21 on-street spaces. Ten town homes would attract individuals who would like to live in the area where they work and would target teachers. nurses, etc. These units would have three bedrooms and 2-1/2 baths and have attached garages. There would only be one curb cut into the site. The town homes would be slightly set back off of Fen•is. There would also he space for possible retail. Materials and styling would be used which are similar to those in the area (masonry with brick and concrete or limestone). The senior interior space would enhance a senior's life through community spirit and activities. Two thirds of the senior building will be one bedroom. apartments with the other one Hurd being two bedrooms. First floor activities will include a living environment along with outdoor active green space. A one bedroom would cost approximately $675 per month and a two bedroom would cost $935 per month. This group has assessed the area and has noted the. population is aging. They already have a waiting list for the "White House". They stated calls come in every week wanting affordable housing. The town homes will afford the availability for small retail establislunents. They would use an innovative measure to break up the town homes. This would also allow for a walkway approximately halfway through. As noted on their drawings, some of the units will have a deeper footprint which would increase the first floor for a home office, or for a variety of soft office uses since it also has its own bathroom. This area could be used for a home office, a therapist, architect, tutor, etc. It could also be used for additional residential space. A commercial space would also lower the overhead for individuals with a small business. This is not intended to house a Starbucks or a Panora. The most expensive unit would be around $240,000 at 2,000 to 2,500 square feet. There would be a deed restriction however that would restrict the resale value at 3% per year. The units actually cost more than $240,000 but thee are silent mortgages that do not affect the buyer. A project of this type is therefore limited; however this gives someone an entry point into the market of owning their own home. It is anticipated completion would be in 2011. Once again, they are interested in a ground lease with the Village so the Village will control the property and still generate tax credits. This group also brought up the possibility of TIF assistance if absolutely necessary. Taxes for the community are anticipated to be approximately $2.5 million. The townhomes and aparrinents will be done separately and the town homes could possibly be brought on-line sooner. Mr. Neuendorf introduced iVlcShane's multistory medical building along with Steven Doyle acrd his staff from McShane who is located in Rosemont. They have been in business for 25 years. They create everything from office buildings to industrial projects. They also have several other locations arotuid the country. The archtect, I~L.LM Architects, has worked with McShane on numerous other projects. They are proposing a three story medical office building oriented on Ferris Avenue which would be limited to physicians and health care providers. Amain entry would be on Ferris Avenue with an alternative entry at the rear of the building to access 167 parking spaces. There would be a good deal of landscaping which would lend itself to a residential feel. They also anticipate 12,100 to 12,200 square feet ofpossible retail on the first Moor. The upper floors would have 20,000 square feet on each floor. McShane has found there is a strong demographic when comparing providers and the senior population. Physicians like to house together which provides abuilt-in referral system. They have already done some canvassing and there is interest. McShane also has "green" experience. They would like the Village to help in relocating utilities, which is currently not been addressed. Currently there are three retailers on the first floor who have preliminarily shown interest in the building as well as six physicians, all have signed letters of interest. They anticipate 50% occupancy within three years. A motion was then made by Trustee Marcus to adjourn into Executive Session in the first floor Police Training Room to discuss the sale of Village owned property. Trustee Minx seconded the motion which was unanimously approved via voice vote at 9:50 pm. Mr. Wade, Ms. Liston, Mr. Neuendorf, Mr. Falcone and Mr. Friedman were asked to join the Board for this closed session which began at 9:58 pm. The meeting resumed at 10:36. Mayor Krier thanked everyone for their time and presentations. Mayor Krier asked staff to contact the three developers in the near future to let each of them know what additional information the Village might require. Mayor Krier then asked for public comments: Mr. Christopher Ams stated he was pleased to see there may be an opportunity to house some of the Village's senior citizens. He felt this evening's presentations were professional. He referenced the Woodland senior housing facility azid the fact that it never came to fruition. He expressed his displeasure with the Woodland departure from the senior housing facility. He articulated concern about financing since financing seemed to be a problem in the past. Ide also spoke about McShane Development being allowed to do another project in the Village since he considered their relationship with the Woodland Development to be a "debacle". Mayor Krier asked if there were any additional comments; seeing none Tnrstee Minx made a motion to adjourn the regular portion of this special meeting. Trustee Marcus seconded the motion whioh was unanimously approved via voice vote at 10:48 pm Minutes by: Carol A. Fritzshall Special meeting minuCes.72-16-08 MINUTES OF THEJANUARY 6, 2009, SPECIAL MEETING OF TIIE BOARD OF TRUSTEES, TRUSTEES' CONFERENCE ROOM RICHARD T. FLICHINGER MUNICIPAL CENTER 6101 CAPULINA AVENUE MORTON GROVE, ILLINOIS 60053 Pursuant to proper notice in accordance with the Open Meetings Act, the Special Meeting was called to order at 7:00 pm by Mayor Richard Krier. Clerk Fritzshall called the roll. In attendance were: Elected Officials: President Richard Krier; Trustees Georgianne Brunner, Shel Marcus, Rita Minx, Dan Staackmann, and John Thi11 Absent: Trustee Roy Kogstad Village Staff: Village Administrator Joseph F. Wade, Corporation Counsel Teresa Hoffman Liston, and Community and Economic Development Director Bill Neuendorf Also Present: David Stamm and Steve Friedman from S.B: Friedman and Associates President Krier stated the purpose of this meeting was for the Board to continue its discussions of the presentations for the Lehigh/Ferris TIF Area "B". Trustee Minx then moved to adjourn w Executive Session to discus the sale of Village owned property. The motion was seconded by Trustee Thill and approved unanimously pursuant to a roll call vote at 7:05 pm. At theclose of the Executive Session at 8:58 pm, Trustee Miiix moved to adjourn the special meeting. 'I`he motion was seconded by 'Trustee Brunner and approved unanimously pursuant to a voice vote at 8:59 pm. Minutes by: Catrol A. Fritzshall Special meeting minutes.01-06-09 i Planning Commission Zoning hoard of Pappea;ls January 12, 2009 Village President Members of the Village Board 6101 Capulina Avenue Morton Grove, Illinois 60053 Dear President Krier and Members of the Village Board: On December 15, 2008 a public hearing was conducted by the Herron Grove Plan Corunission, after a legal notice was published in The Champion newspaper on November 27, 2008 and signs posted at various locations within the Lehigh/Ferris Subarea, regarding: Plan Commission Case PC08-09, wherein the applicant, the Village of Morton Grove, 6101 Capulina Avenue, Morton Grove, Illinois 60053, requested approval of the Lehigh/Ferris Framework Plan: Ms. Bonnie Jacobson, Planner, introduced the case for the Village. Slre reviewed the history of the case, beginning with the Plan's origin from the "1999 Comprehensive Plan". She noted that both Village staff and consultants worked together to create a more detailed planning document to guide development in the area. Both the Appearance and Traffic Safety Commissions reviewed the document and had no issues. Ms. Jacobson noted that in addition to review of site specific cases, the Plan Commission is also responsible for review of the "Comprehensive Plan" and all pertinent documents. Mr. Joe Wade, Village Administrator, further expounded on Ms. Jacobson's comments regarding the plan and introduced Mr. Bill Neuendorf, Director of Conununity and Economic Development, and David Stamm of S. B. Friedman and Associates to present the case. Both presenters were sworn in by Chairman Farkas. Mr. Neuendorf began by describing the details of the plan. Ide gave the context of the doewnent and reviewed the high level of public participation in the planning process, including several informal meetings with the Board and a public workshop. He noted the plan was presented in two volumes; the first volume is a very detailed map and description of improvements for each block, and the second includes more background information such as the traffic study and design guidelines. After reviewing the boundaries of the area, Mr. Neuendorf described the series of roadway improvements and guidelines, Richard 'I. Flickinger Municipal Center 6101 Capulina Avenue • Morton Grove, Illinois 60053-2985 ,~,s~ Tel: (847) 965-4100 Fax: (847) 965-4162 ~~~ r.~ . ,~r>:,,~~ all designed to create a walkable neighborhood. He then reviewed the specific development program for each site along with the development goals of each site. Mr. Stamm explained the tests his firni conducted, to assure there was market viability for the proposed development concepts. Mr. Neuendorf then completed the presentation with a review of the traffic study which supported the pedestrian oriented improvements, the elimination of the curve on Lehigh and the elimination of the designated truck routes in the area. Chairman Farkas questioned the applicant on moving the train station south and if LEED (Leadership in Energy and Environmental Design) certified buildings will be required. Mr. Neuendorf responded thab after conversations with METRA, moving the~train station was not feasible as it would require moving all the signals as well. While the Village will promote energy-efficient buildings, LEED certification by the U.S. Green Building Council requires significant monetary and time costs that the Village did not believe was beneficial overall, so it will be voluntary. Cosnnussioner Gattorna asked if any of this plan would be implemented before ten years, and Commissioner Shimanski asked how dependent the parking garage was on the relocation of Lehigh. Mr. Neuendorf responded that the streetscape and crossing improvements are likely to move forward more .quickly, He added that the Lehigh Avenue relocation, parking garage and train station redevelopment would most likely happen together. One interested party, Mr. Chris Arns, filed an appearance to speak regarding this case. Mr. Arns had several questions of the petitioner regarding project costs, demand for new housing units, parking space counts and code requirements. Mr. Stamm replied that market viability for housing units was tested; Mr. Neuendorf responded that parking was addressed; and Ms. Jacobson responded that there would not be conflicts with code requirements. Gne eonee"i~ed party, Mr. Bi11 Lukshaw, also spoke regarding this case. He felt there should be more retail and restaurants in the plan. Mr. Neuendorf replied that there is a significant amount of retail space provided in the plan that could be developed for a restaurant; the plan is conceptual in nature and does not get that specific forcommercial uses. Based on the information provided, Commissioner Dorgan moved to approve the Lehigh/Ferris Framework Plan as presented. The motion was seconded by Commissioner Gabriel. The motion passed: Yes - 6, No - 1, Absent - 0. The Voting: Chairman Farkas Yes Commissioner Dorgan Yes Commissioner Gabriel Yes Commissioner Gattorna No Commissioner Keating Yes Commissioner Roepenack Yes Commissioner Shimanski Yes Res eetf`dly submi~ l/~ nald Far a Plan Commission Chairman Q:\Zoning\ptan comm cases\pc08-09 report.doc Legislative Summary Resolution U9-01 AUTHORIZING THE APPOINTMENT OF DELEGATES TO THE INTERGOVERNMENTAL PERSONI\'ELBENEFIT COOPERATIVE Introduced: Synopsis: Purpose: Background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: January 12, 2009 This resolution will authorize the continued membership iii the Intergovernmental Personnel Benefit Cooperative (IPBC). To continue providing cost effective health and life insurance benefits to Village employees. The Village is a member of the Intergovernmental Personnel Benefit Cooperative for several years. Delegates are needed to represent the Village in IPBC matters. This resolution designates the Village Administrator and Acting Finance Director as Village representatives. Administration and Finance Department. Not applicable Not applicable The Village Administrator u1d Acting Fhlance Director will hnplement and their respective departments will administer the procedures already established for the cooperative program during the course of normal daily activities. Approval as presented Not required None Respectfully submitted: ~,~~r?„p+?!((,7~,~~:~4~, Josej3~ F. bade, Village Administrator Prepared by: Teresa Hoffman Liston, Corporation Cow~sel Reviewed by:_ Ryan Horne, Acting Finance Director RESOLUTION 09-01 AUTHORIZING THE APPOINTMENT OF llELEGATES TO THE INTERGOVEI2NMENTAI. PERSONNF,L BENEFIT COOPERATIVE WHEREAS, the Intergovernmental Personnel Benefit Cooperative (IPBC) is an association of numerous units of local government which administer some or all of the personriel benefit progranls offered by its member units for their respective officers and employees; and WHEREAS, the Village of Morton Grove adopted the contract and by-laws of the Tiitergovernmental Risk Management Agency by ordinance and thereby became a member of said cooperative; and WHEREAS, the Village of Morton Grove as a participating member is authorized to designate persons who shall act as delegates to the IPBC; and NOW, THEREFORE, BE IT RESOLVED by the Village of Morton Grove, Illinois that Joseph Wade, Village Administrator, of the Village of Morton Grove is hereby designated to act as the Village of Morton Grove delegate to the IPBC, and Acting Finance Director Ryan Horne. is hereby designated as the alternative delegate on behalf of the Village of Morton. Grove. Said delegate and alternative delegate are authorized to represent the Village of Morton Grove at various meetings of the Intergovernmental Personnel Benefit Cooperative. ADOPTED by the Board of Trustees of the Village of Morton Grove, Illinois on this 12`~ day of January 2009. PASSED THIS 12`x' day of January 2009. Trustee Bremner Trustee Kogstad Trustee Marcus Trustee Minx Z"rusfee Staackmann Trustee Thill Richard Krier, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED ;n my office this 13`~ day of January 2009. Carol A. Fritzshali, Village Clerk Village of Morton Grove Cook County, Illinois res\ipbc Le~istative Summary Resolution 09-02 AUTHORIZING THE APPOINTMENT OF A DELEGATE AND ALTERNATE DELEGATE TO THE INTERGOVERNMENTAL RISK MANAGEMENT AGENCY Introduced: Synopsis: Purpose: background: Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: Respectfully submitted: .1 Prepared by: January 12, 2009 To authorize the appointment of a delegate and alternate delegate to the Intergovernmental Risk Management Agency (IRMA). IRMA requires the Village adopt a resolution to designate its representatives to this Agency. The Village is a member of the Intergovernmental Risk Management Agency (IRMA).. Delegates are needed to represent the Village in IRMA matters. This resolution designates the Acting Finance Director and 'tillage Administrator as Village representatives. Administration and Finance Department. Not applicable. Not applicab]e. Participation in IRMA is performed by the Finance Department and the Administration Department as part of their normal work activities. Approval as presented. Not required. None. s ~ W de, Village Administrator ~~ y~`-" Teresa 1-loffmait~rf.iston, Corporation Counsel RESOLUTION 09-02 AUTHORIZING THE APPOINTMENT OF A DELEGATE AND ALTERNATE DELEGATE TO THE INTERGOVERNMENTAL RISK iVIANAGEMENT AGENCY WHEREAS, the Village of Morton Grove. adopted the contract and by-laws of the Intergovernmental Risk Management Agency by ordinance a<Zd thereby becaane a member of said cooperative; and WHEREAS, said contract provides that member units of local government shall, by majority vote of its corporate authorities, select one (1) person to represent that body on the Board of Directors of said Intergovernmental Agency. NOW, THEREFORE, BE IT RESOLVED by the Village of Morton Grove, Illinois that Ryan Horne, Acting Finance Director/Treasw•er of the Village of Morton Grove is hereby appointed to represent the Village of Morton Grove on the Board of Directors of said Intergovernmental Risk Management Agency connnencing on January 12, 2009. BE IT FURTHER RESOLVED that Joseph F. Wade, Village Administrator, of the Village of Morton Grove is hereby selected as the alternative representative to serve if Ryan Hon1e is unable to carry out his aforesaid duties as the representative of the Village of MortonGrove to said Intergoverumentai Agency. ADOPTED by the Board of Trustees of the Village of Morton Grove, Illinois on this 12`h day of January 2009 PASSED THIS 12`x' day of January 2009. Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Tnistee Staaclunann Trustee Thill Richard Krier, Village President Village of Morton Grove Coo]< County, Illinois ATTESTED and FILED in uty office this ] 3°' day of January 2009. Carol A. Fritzshall, Village Clerk ViIIage of Morton Grove Cook County, Illinois res\innn a~>pis - 2009 Legislative Summary Resolution 09-03 --~ AUTHORIZING THE APPOINTMENT OF A DELEGATE AND ALTERNATE DELEGATE TO THE ILLINOIS MUNICIPAL RETIREMENT FUND Introduced: Synopsis: Purpose: Background: January 12, 2009 To authorize the appointment of a delegate and alternate delegate to the Illinois Municipal Retirement Fund (IMRF). IMRF requires the Vi](age adopt a resolution to designate its representatives to this Agency. The Village is a member of the Illinois Retirement Fund (IMRF). Delegates are needed to represent the Village in IMRF matters. This resolution designates the Acting Finance Director and Village Administrator as Village representatives. Programs, Departments or Groups Affected Fiscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: FirstReading: Special Considerations or Requirements: Respectfully submi~~ed: Prepared by: Teresa Administration and Finance Department. Not applicable. Not applicable. The management of this fund is performed by the Finance Department and the Administration Department as part of their normal work activities. Approval as presented. Not required. None. L~ 4Wade, Village Administrator Liston, Corporation Counsel RESOLUTION 09-03 AUTHORI7ING THE APPOINTMENT OF A DELEGATE AND ALTERNATE DELEGATE TO THE ILLINOIS MUNICIPAL RETIREMENT FUND WHEREAS, the Village of Morton Grove adopted the contract and by-laws of the Illinois Municipal Retirement Fund by ordinance and thereby became a member of said cooperative; and WHEREAS, said contract provides that member writs of local government shall, by majority vote of its corporate authorities, select one (1) person to represent that body on the Board of Directors of said Illinois Municipal Retirement Fund. NOW, THEREFORE, BE II RESOLVED by the Village of Morton Grove, Illinois that Ryan Horne, Acting Finance Director/Treasurer of the Village of Morton Grove is hereby appointed to represent the Village of Morton Grove on the Board of Directors of said Illinois Municipal Retirement Fund commencing on Ja~iuary 12, 2009 BE IT FURTI-IER RESOLVED that Joseph F. Wade, VIllage Administrator, of the Village of Morton Grove is hereby selected as the alternative representative to serve if Ryan Horne is unable to carry out his aforesaid duties as the representative of the Village of Morton Grove to said Illinois Municipal Retirement Fund. ADOPTED by the Boa~•d of Trustees of the Village of Morton Grove, Illinois on this 12`x' day of January 2009 PASSED THIS 12`x' day of January 2009. Trustee Brminer Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmamr Trustee Thill Richard Krieg; Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this 13`" day of January 2009. Carol A. Fritzshall, Village Clerlc V illage of Morton Grove Cook County, Illinois res\imrf appts -2009 Legislative Summary Ordinance U9-Ol AMENDING TITLE I], SECTION 1 OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE TO ADOPT AND APPROVE THE LEHIGH/FERRIS FRAMEWORK PLAN Introduction: January 12, 2009 Synopsis: This ordinance will approve a text amendment to the Village's Municipal Code to approve and adopt the Lehigh/Ferris Framework Plan. Purpose: To ensure important sections of the Village's Municipal Code are up-to-date, current, and relevant. Background: In 1999, the Village adopted a Comprehensive Plan Update which recommended a Framework Plan be prepared for the Lehigh/Ferris Subarea. Such a plan has been prepared by Village staff and Village consultants with input from elected and appointed efrieia~c a~ ~xie11 ac fhb CL rt~m~u~:ifv Al lai'OP TliP Lehi 6~l~FPYYiC m, a. ..~ ~.b_. ay-._ Framework Plan, if adopted, will become the Village's official Comprehensive Plan, and will identify major trends and forces affecting the Village and its citizens, establish goals and standards, and serve as guiding principles and priorities to implement future development within the Lehigh/Ferris Subarea. On December 15, 2008, the Plan Commission held a public hearing during which the Director of Community and Economic Development presented the draft plan. The Plan Commission, by a six to one vote recommended the Lehigh/Fen-is Framework Plan be approved and incorporated in the Village's Comprehensive Plan. Programs, Departments Building Department acrd Village Planner or Groups Affected FiscalImpact: N/A Source of Funds: N/A Workload Impact: This an7endment was processed by the Village Planner and Building Conunissioner in the normal course of business. Admin Recommendation; Approval as presented First Reading: .iarmary 12, 2009 Special Considerations or None Requirements: 7 Respectfully submitted: ~~ G~`. tc~ Prepared by Joseph Wa c, Village Administrator Teresa h1 Reviewed by: Corporation Counsel Ed Hildebrandt, Building Commissioner ORDINANCE 09-O1 AMENDING TITLE ll, SECTION I OF THE MUNICIPAL CODE OF THE VILLAGE OF MORTON GROVE TO ADOPT AND APPROVE THE LEHIGH/RERRIS FRAMEWORK PLAN WI-IEREAS, the Village of Morton Grove (VILLAGE), Located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and ineur• debt; and WHEREAS, die Village is continuously reviewing and, as it deems necessary, updating existing Municipal Codes to assure they are kept current and relevant; and WHEREAS, die applicant, the Village of Morton Grove has made a proper application to the Plan Commission in Case?~o. FC 08-ii9 requesting approval of the Lehigiz/Ferris Framework Pian; and WHEREAS, Title 11, Section 1 of the Municipal Code of the Village of Morton Grove defines the Official Comprehensive Plan of the Village; and WHEREAS, pursuant to Tide 11, Section I the Official Comprehensive Plan is defined as a compilation of policy statements; goals; standards; maps; recommended planning, regulatory fiscal aid public work programs; and any other matters relative to the present and future patterns of life within die Village; and WHEREAS, the Lehigh/Ferris Framework Plan is intended to be a statement of the vision of die community which identifies major trends alid forces affecting the Village and its citizens, the setting of goals and standards which shall serve as guiding principles and prioritiesto implement this vision; and WIIEREAS, d7e L,ehigh/Ferris Framework Plan's origins emanated from the 1999 Comprehensive Plan; a~~d WHEI2>/AS, Village staff acid Village consultants have worked with Village Boards and Commissions, and residents aJ1d business owners throughout the community to create a detailed planning document to guide future development in this area; and WIiEREAS, the prepa~•ation of the Lehigh/Ferris Framework Plan involved many months of planning including several meetings with the Village Board of Trustees, public workshops, and reviews by the Appearance Commission, Traffic Safety Commission, and the Plall Commission; and WHEREAS, upon publicnotice duly published in the Morton Grove Champion Newspaper, a newspaper of general circulation in the Village of Morton Grove, which tools place on November 27, 2009, and pursuant to signs posted at various locations within the Lehigh/Ferris subarea; a public hearing was held by the Plan Commission of the Village of Morton Grove on December 15, 2008, at which time all concerned parties were given the opportunity to present and express their views for the consideration of the Plan Commission. As a result of said hearing, the Plan Commission made certain recommendations and conditions through a report dated January 12, 2009, a copy of which is attached hereto and made a part hereof and marked as Exhibit "A"; and WHEREAS, the Corporate Authorities have concluded the Lehigh/Ferris Framework Plan accurately reflects a statement of vision of the community for this area and should be made part of the Village's Official Comprehensive Plan and incorporated in Section 11-I of the Village's Municipal Code wherefore the Corporate Authorities have considered this matter at a public meeting and find the approval of the Lehigh/Ferris Framework Plan serves the public good. NOW, THEREFORE BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTTON 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The Village hereby approves atld adopts the Lehigh/Ferris Framework Plaii as pant of the Village's Official Comprehensive Plan and as a statement of the vision of the community, identification of major trends aild forces afFecting the Lehigh/Ferris subarea, and the setting of goals and standards which shall sewe as guiding principles and priorities Co implement this vision. SECTION 3: The following section of Title 11, Chapter 1, Section 1-D shall be amended to read as follows: D. Pertinent Documents: As of the effective date of this Code, the Official Comprehensive Plan shall include the following documents: 1, Comprehensive Plan Update (1999, Ordinance 99-46). 2. Waukegan Road Commercial Corridor Master Plan (1997, Ordinance 97-59). 3. Dempster Street Commercial Corridor Master Plan (2001, Ordinance 01-28). 4. Lehigh/Ferris Subarea Plan (2003, Ordinance 02-48). 5. AFFordable Housing Plan (2005, Ordinance OS-38). 6. Title 12, "Unified Development Code", of this Code (3007, Ordinance 07-07) 7. Lehigh/Ferris Framework Plan (21J0~, O•dxpant:e 0,9- SECTION 4: TPie Corparate Authorities, in partiailar the Village Clerk, are hereby authorized and directed to amend all pertinent records of the Village of Morton Crove to conform to this ordinance. SECTION 5: This Ordin<znce shall be in full force and effect from and after its passage, approval, and publication according to law. PASSED this 12`x' day of.Ianuary 2009. Trustee Bl'UI111L'1' Trustee Kogstad Trustee CtQarcus Tt~ks±ee 1`~~linr. Trustee Staackmam~ ___ _ Trustee Thill __ - APPROVED by me this 12`x' day o~f January ?009. Richard Krier, Village President Village of Morton Grove Cool< County, Illinois APPROVED and FILED in my office. this 13`~ day of Januru•y 2009. Carol A. Pritzshal(, Village Clerk Village of Morton Grove Cook County, Illinois Pflanning Coantnission honing 13o~d of ligapea;is January 12, 2009 Village President Members of the Village Board 6101 Capulina Avenue Morton Grove, Illinois 60053 Dear President Krier and Members of the Village Board: On December 15, 2008 a public h ring ;;=gas inducted by the Morton wove Plan Commission, after a legal notice was published in The Champion newspaper on November 27, 2008 and signs posted at various locations within the Lehigh/Fems Subarea, regarding: Plan Commission Case PCOS-09, wherein the applicant, the Village of Morton Grove, 6101 Capulina Avenue, Morton Grove, Illinois 60053, requested approval of the Lehigh/Ferris Framework Plan, Ms. Bonnie Jacobson, Planner, introduced the. case for the Village. She reviewed the history of the case, beginning with the Plan's origin from the "1999 Comprehensive Plan". She noted that both Village staff and consultants worked together to create a more detailed planning document rA guide development in the area. Both the Appearance and Traffic Safety Commissions reviewed the document and had no issues. Ms. Jacobson noted that in addition to review of site specific cases, the Plan Commission is also responsible for review of the "Comprehensive Plvz" and, all pertinent documents. Mr. Joe Wade, Village Administrator, further expounded on Ms. Jaeobson's continents regarding the plan and introduced Mr. Bill l~Teuendorf, Director of Community and Economic Development, and David Stamm of S. B. Friedman and Associates to present the case. Both presentees were sworn in by Chairman Farkas. Mr. Neuendorf began by describing the details of the plan- He gave the context of the document and reviewed the high level of public participation in the planning process, including several informal meetings with the Board and a public workshop. He noted the plan was presented in two volumes; the Crst volume is a very detailed map and description of improvements for each block, and the second includes more background information such as the traffic study and design guidelines. After reviewing the bom~daries of the area, Mr. Neuendorf described the series of roadway improvements and guidelines, Richard T. Flickinger Municipal Center 6101 Capulina Avenue ~ Morton Grove, lllino?s b0053-2985 Tel: (847) 965-4100 ~ Fax: (847) 965-4162 Recycles Paper al] designed to create a walkable neighborhood. He then reviewed the specific development program for each site along with the development goals of each site. Mr. Stamm explained the tests his firm conducted, to assure there was market viability for the proposed development concepts. Mr. Neuendorf then completed the presentation with a review of the traffic study which supported the pedestrian oriented improvements, the elimination of the curve on Lehigh and the elimination of the designated truck routes in the area. Chairman rarkas questioned the applicant on moving the train station south and if LEED (Leadership in Energy and Environmental Design) certified buildings will be required. Mr. Neuendorf responded that after conversations with METdtA, moving the t~~ain station was not feasible as it would require moving all the signals as well. While the Village will promote energy-efficient buildings, LEED certification by the U.S. Green Building Council requires significant monetary and time costs that the Village did not believe was beneficial overall, so it will be voluntary. Commissioner Gattoma asked if any of this plan would be implemented before ten years, and Commissioner Shimanski asked how dependent the parking garage was on the relocation of Lehigh. Mr. Neuendorf responded that the streetscape and crossing improvements are likely to move forward more quickly. He added that the Lehigh Avenue relocation, parking garage and train station redevelopment would most likely happen together. One interested party, Mr. Chris Arns, filed an appearance to speak regarding this case. Mr. Arns had several questions of the petitioner regarding project costs, demand for new housing units, parking spade counts and code requirements. Mr. Stamm replied that market viability for housing units was tested; Mr. Neuendorf responded that parking was addressed; and Ms. Jacobson responded that there would not be conflicts ~nnth code requirements. Cne concerned party, Mr. Bill Lukshaw, also spoke regarding this ease. He felt there should be more retail and restaurants in the plan. Mr. Neuendorf replied that there is a signif cant amount of retail space provided in the plan that could be developed for a restaurant; the plan is conceptual in nature and does not get that specific for commercial uses. Based on the information provided, Commissioner Dorgan moved to approve the LehighlFerris Framework Plan as presented. The motion was seconded by Cmnmissioner Gabriel. The motion passed: Yes - 6, No - 1, Absent - 0. The Voting Chairman Farkas Yes Commissioner Dorgan Yes Commissioner Gabriel Yes Commissioner Gattorna No Commissioner Keating Yes Commissioner Roepenack Yes Commissioner Shimanski Yes Respectfully submitted, Ronald Farkas Plan Commission Chairman Q:\Zor~ing\plan com~n cases\pc08-09 reportdoc Legislative Summary Resolution 09-04 AUTHORIZATION FOR THE VILLAGE TO UPDATE AUTHORIZED SIGNATURES ON VILLAGE BANK ACCOUNTS Introduced: January 1.2,2009 Synopsis: This resolution will authorize the Village President, Village Administrator and Acting Finance Director as signatures on various Village bank accomits. Purpose: With the departure of the Finance Director/Treasurer, various institutions will require the filing of a Village resolution for the new designation of authorised signatories. Background: The Village has a number of bank accounts through which it transacts business and from time-to-time the list of individuals authorized to sign on such accounts must be updated to reflect changes in personnel With the departure of the Finance Director/Treasurer and appointment oT an Acting Finance Director, it is necessary to update the authorized signatures on these accounts. Programs, Departments Finance Department. or Groups Affected Fiscal Impact: None. Source of Funds: None. Workload Impact: The Finance Department will implement this change as part of their normal work activities. Administrator Approval as presented. Recommendation: First Reading: Not required. Special Considerations or None Requirements: Respectfully submined: ~i~~ G~ ~G~ ~~ I Jo esJo pil F. ade, Village Administrator /' i Prepared ~~''~"~, ~. ~~ Reviewed by: Teresa Hof ma~ii Liston, Corporation Counsel Ryan Horne, Acting Finance Director RESOLUTION 09-04 AUTHORIZATION FOR THE VILLAGE TO UPDATE AUTHORIZED SIGNATURES ON VILLAGE BANK ACCOUNTS WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise airy power and perform any function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village of Morton Grove, Cook County, Illinois maintains its savings, checking and investment accounts at various institutions including: the mb Financial Bank, IMET, Northern Trust, Illinois Funds, and PMS Securities; and WHEREAS, from time-to-time authorized signers on some accounts may change; and WHEREAS, it is necessary and appropriate to update the resolutions on file with the aforementioned institutions to designate those persons who may be authorized as signatories on various Village bank accounts. NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, ILLINOIS. SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The following individuals are authorized signatories, on the various Village bank accounts: Village President Richaz•d Kier Village Administrator ,ioseph F. Wade Acting Finance Director Ryan Horne SECTION 3: The Village Clerk is hereby directed to issue a certificate indicating this action has been duly adopted by the Village Board of Trustees. SECTION 4: The Village President, Village Administrator and Acting Finance Director are hereby authorized to execute all documents and take all steps necessary to effectuate this resolution. SECTION 5: This Resolution shall be in full force and effect from and after its adoption. PISSED this 12°i day of .ianuary 2009. Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmann Trustee Thill APPROVED by me ffiis 12`x' day of .Tanuary 2009. Richard Krier, Village President Village of Morton Grove Cook County, Illinois APPROVED a~~d FILED in my office This 12°' day of January 2009. Caro} A. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois Legislative Summary For Consideration at the November 24, 2008 Meeting of the Village Board of Trustees Ordinance 08-42 AUTHORIZATION TO AMEND THE LEGAL SPEED LIMIT ON CENTRAL AVENUE BETWEEN CHURCH STREET AND GOLF ROAD WITHIN THE VILLAGE OF MORTON GROVE Synopsis: Purpose: Background: Programs, Departments or Groups Affected ?iscal Impact: Source of Funds: Workload Impact: Administrator Recommendation: First Reading: Special Considerations or Requirements: To approve a speed limit amendment pursuant to Traffic Safety Commission recommendations. To reduce the existing speed limit on Central Avenue between Church Street and 500 feet south of the Golf Road center line. At the November 6, 2008, Traffic Safety Commission meeting, a request was presented to reduce the existing speed limit along the 9200 through 9400 blocks of Central Avenue from 35 mph to 25 mph,,The intent is to create a safer environment for residents residing on Central Avenue as well as the general public, After discussion, the Traffic Safety Commission reconunended approving the requested speed limit change on Central Avenue including from Church Street to 500 feet south of the Golf Road center line. Public Works Department; Police Department Costs are associated with the signage materials, installation and maintenance. The cost of materials is approximately $200. General Revenue -Account No. 025017-563130 -Street Sign Materials Sign installation and maintenance would be perforned by the Public Works/Street Division; and enforcement would be performed by the Police Department. Approval as presented. November 24, 2008 The 500 feet south of the Golf Road centerline is required in-order to comply with regulations regarding Speed Zone Ahead signage. (Required when lowering or raising limit by 10 MPA or more. Zespeetfully submitted: ~ ~ ~ Z~r/C~t~. JosJos pkg. W de, Village Administrator `~_ 1 ~~~ f~ Prepared by: ,F -` fl. ,~' %m3--,r.'~ . ,~-"'' Reviewed by: ,f 't ~r, y DeMonte, Public Works Director Teresa ~._./ ~~'" ~- Corporation Counsel oRDINar~cE as-42 AN ORDINANCE TO AMEND THE LEGAL SPEED LIMIT ON CENTRAL AVENUE BETWEEN CHURCH STREET AND GOLF ROAD WITHIN THE VILLAGE OF MORTON GROVE WHEREAS, the Village of Morton Grove (Village}, located in Cook County, Illinois, is a home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform airy Function pertaining to its government affairs, including but not limited to the power to tax and incur debt; and WHEREAS, the Village established the Traffic Safety Commission to receive, review, and present recommendations to the President and Board of Trustees regarding requests or inquiries on matters involving traffic safety, including requests for installation of traffic control devices; and WHEREAS, the Traffic Safety Commission received a request to reduce the legal speed limit a]ong the 9200 through 940'0 blocks on Central Avenue from 35 miles per hour to 25 miles per hom; acid WHEREAS, the Traffc Safety Commission considered the above referenced request at its regularly scheduled meeting on November 6, 2008 at 7:30 p.m. at the Richard T. Flickinger Municipal Center; and WHEREAS, notifications of the meeting were sent to residents in the area, and the agenda was posted by the Village for general notification and viewing by the public; and WHEREAS, the current legal speed limit per Village Code on Central Avenue between Church Street aid Golf Road is 35 miles per hour. WHEREAS, the Traffic Safety Commission recommends that the Village require a reduced speed Limit on Central Avenue-between Church Street and 500 feet south of the Golf Road centerline fi•om 35 miles per hour to 25 miles per hour; and WHEREAS, the Traffic Safety Conunission recommends that the Municipal Code be amended to include the aforementioned legal speed limit reduction in order to accomn2odate the needs of the Village residents; and WHEREAS, the Village Board of Trustees believe the best interest of the Village of Morton Grove will be served by concurring with the preceding recommendations of the Traffe Safety Commission. NOW, THEREFORE, BE IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON. GROVE,. COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION I: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The following provisions shall be removed from the existing Municipal Code, Section 5-13K-1: SPEED LIMITS; EXCEPTIONS: Street Between MPH Central Avenue Church Street and Golf Road 35 thereby causing this segment Of Central AvOmae_, between Church Street and 500 feet soiatl? of the Golf Road center line to be governed by the speed limit of 25 miles per hour as put forth within the general speed reshictions within the speed regulations section of the Village Code. SECTION 3: This Ordinance shall be communicated to residents within the vicinity of the speed limit change via a letter, which shall be received as evidence of the passage and legal publication of this Ordinance. SECTION 4: The Direotor of Public Works is hereby authorized and directed to remove any conflicting signs and erect such signs as detailed in this Ordinance. SECTION 5: This Ordinance shall be in full force acid effect upon its approval, legal publication in pamphlet form, and required signage installation and conflicting signage removal. PASSED this 12`x' day of January 2009. 'Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx frustee Thll TrusteeStaackmann APPROVED by me this 12`".day of.lanuary 2009. Richard Krier, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this 13`" day of January 2009. Carol A. Fritzs'hall, Village Clerk Village of Morton Grove Cook COUnty, Iiliiivis Legislative Summary Resolution 09-OS AUTHORIZATIN TO ACCEPT AND APPROVE THE MUNICIPAL MAINTENANCE EXPENDITURE STATEMENT FOR WORK COMPLETED ON THE 2007 MOTOR FUEL TAX MAINTENANCE PROGRAM Introduced: January 12, 2009 Synopsis: Final accounting for the 2007 Motor Fuel Tax Program. Purpose: To accept and approve the final accounting statement for the 2007 Motor Fuel Tax Program as required by the State of Illinois. Background: Each year the Village receives a portion of the motor fuel tax collected by the State. These funds must be spent on the improvement andior maintenance of roadways. The State requires an estimate and final statement of the maintenance expenses for each year of the program. Programs, Departments Public Works Department or Groups Affected Fiscal Impact: The total expenses for the 2007 Motor Fuel Tax Program are $1,036,370.50. Source of Funds: State of Illinois, Motor Fuel Tax Workload Impact: The implementation of the program is done as part of the normal operations of the Public Works Department. Administrator Approval as presented. Recommendation: First Reading: January 12, 2009 Special Considerations or None Requirements: Respectfully submitted: ~~~,i. ~~~~ /~" 2~1 t Joi~eph~l . ,.Village Administrator Prepared by: ~~ ~/'~ "" Reviewed by: Tav s E. Farm r, ngineeririg Inspector Teresa Hoffman Liston, Corporation Counsel RESOLUTIOllT 09 -OS AUTHORIZATION TO ACCEPT AND APPROVE THE MUNICIPAL MAINTENANCE EXPENDITURE STATEMENT FOR WORK COMPLETED ON THE 2007 MOTOR FUEL TAX MAINTENANCE PROGRAM WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule unit of govermnent under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs, including but not limited to the power to tax and. incur debt; and WHEREAS, the Village approved and authorized the resolution for the 2007 Motor Fuel Tax Mahntenance Program on December I I, 2006 in the amount of $636,000.00; and WHEREAS, this program is completed with expenses totaling $1,036,370.50; and WHEREAS, the execution of the Municipal Maintenance Expenditure Statement (BLR 14310) to accept the final quantities and costs of the Motor Fuel Tax Program is required by the Illinois Department of Transportation; acid WHEREAS, the Municipal Maintenance Expenditure Statement, attached and made a part of the Resolution, identifies a total program expenditure amount of $1,036,370.50. NOW THEREFORE, BE fF RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS: SECTION 1. The Corporate Authorities do herebyineorporate the foregoing WHEREAS clauses into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth. SECTION 2: The President and Village Clerk of the Village of Morton Grove are authorized to approve fl1e Municipal Maintenance Expenditure Statement (BLR 14310} attached hereto and made a part of this Resolution for the 2007 Motor Fuel Tax Maintenance Program. SECTION 3. This Resolution shall be in full force and effect from and after its adoption. PASSED THIS 12`h DAY OF JANUARY 2009. Trustee Brunner Trustee Kogstad Trustee Marcus Trustee Minx Trustee Staackmarm Trustee Thill APPROVED BY ME THIS 12°i DAY OF JANUARY 2009. Richard Krier, Village President Village of Morton Grove Cook County, Illinois ATTESTED and FILED in my office this 13t° day of JANUARY 2009. Carol A. Fritzshall, Village Clerk Village of Morton Grove Cook County, Illinois Illinois Department of Transportation Supplemental Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the President and Board of Trustees of the (Council or President and Board of Trustees) Village of Morton Grove ,Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $369,806.98 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2007 (Date) to December 31, 2007 BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT F UR T HER RESOLVED, Thai ihE CIErk SfIaII, a5 SOOr i a praCilCdble afteY tl-ie vi"v'SE vl the peririd aS given abv"ve, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at District 1, Schaumburg ,Illinois. Clerk in and for the Village (City, Town or Village) of Morton Grove ,County of Cook hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the President and Board of Trustees at a meeting on (Council or President and Board of Trustees) IN TESTIMONY WHEREOF, I have hereunto se# my hand and seal this (SEAL) Village Date day of Clerk (City, Town or Village) Date Department of Transportation Printed 1/6/2009 BLR 14230 (Rev..t 1/06) ~'~li'IOLS ®~~P'fCTiE.t' It Of TCili'~SpOPtc'if1011 Period from 01/01(2007 to 12/31!2007 Supplemental Municipal Estimate of Maintenance Costs Section Number 07 - 00000 - 00 - GM Municipality Village of Morton Grove Estimated Cost of Maintenance Operations Maintenance For Grou III o r III Material E ui ment or La bor Operation (No. -Description) Group Il,il,lll,ly> Item Unit Quantit Unit Price Cost Operation Cost Snow Removal I Salt State of IL Tons 7930 33.60 $263 457.60 266 448.00 & Ice Control I Calcium Chloride Gals 4286 0.70 $3,000.20 3,000.00 III Salaries 171,463.89 Bituminous Materials I Bit. Materials Sur Hot Ton 872 54.75 $47,742.00 47,742.00 & Patchin Local I Bit. Materials UPM Cold Ton 52 82.72 $4,301.44 4,301.44 III Salaries 39,873.84 Street Swee in III Salaries 85,838.17 Street Li htin & IV Street Li htin and Traffic 91,700.46 Traffic Si nal Maint. Si nal Maintenance Concrete I Concrete Material CY 844 89.50 $75,538.00 75,538.00 III Salaries 168,009.38 Catch Basin Cleanin I Salaries 6,719.32 Patchin IV Patchin Concrete LS 75,736. 75,736.00 r . ~* Total Da Labor Costs ~ '~ Total Estimated Maintenance Operation Cost 1,036,370.50 Preliminary Engineering Engineering Inspection Material Testing Tota! Estimated Engineering Gost I 0 Total Estimated Maintenance Cost I 1,036,370.50 Submitted: Approved: By: Municipal Official Title Regional Engineer Submit Four (4) Copies to Regional Engineer Pa e 1 of 1 BLR 14231 (Rev. 2/23/06) 9 Printed on 1/7/2009 9:27:26 AM Illinois Department of Transportation hllunicipal Maintenance Expenditure Statement Section Number: 07 - 00000 - 00 - GM Municipality: Village of Morton Grove I hereby certify that the maintenance operations shown below were completed in accordance with the items of work listed on the Municipal Estimate of Maintenance Costs, Form BLR 14231 approved on 01/08/2007 ,and revised or supplemental Municipal Estimate of Maintenance Costs, Form BLR 14231, approved on ,and that the expenditure of motor fuel tax funds, for that work, during the period from January 2007 thru December 2007 is as shown and that receipted bills are on file and available for audit. Maintenance Operation Costs Maintenance Operation Completed Group For Grou III or III For details see a roved BLR 14231 i, n, m, iv Labor Materials E ui ment Totals Snow Removal & Ice Control I & III 171,463.89 269,459.18 $440,923.07 Bituminous Materials &Patchin Local I & III 39,873.84 51,985.73 $91,859.57 Street Swee in III 85,838.17 $85,838.17 Street Li htin and Traffic IV 91,700.46 . $91,700.46 Si nal Maintenance Concrete I & III 168,009.38 75,509.58 $243,518.96 Catch Basin Cleanin I 6,719.32 $6,719.32 Patchin 75,735.85 $75,735.85 Total Maintenance Cost: $1,036,295.40 Less Other Contributions and/or Refunds: Net Cost of Maintenance: $1,036,295.4 Net Cost of En ineerin 0.00 Maintenance En ineerin 1. Total Motor Fuel Tax Funds authorized 1,036,370.50 2. Net cost to date 75.10 3. Unex ended balance $1,036,295.40 4. Outstandin bills 5. Credit to unobli ated balance line 3 or line 3 minus line 4 $1,036,295.40 Remarks Submitted: Approved: Date Date By: Municipal Official Title Regional Engineer Submit Four (4) Copies to Regional Engineer Page 1 of t BLR 14310 (Rev. 12/05) Printed on 1/7/2009 9:29:23 AM Illinois De~ae-tment Of 'lirartsportation Date: 12/05/2008 Request No. 1 ®Final Contractor: Address: Request ffor Approval of Change in PEans County Cook Road District or Municipality Morton Grove Section 07 - 00000 - 00 - GM ^ addition I recommend that an ^ extension be made ^ to the above contract. ® deduction ®from Between Station and Station a net length of (Do not fill in unless a change in length is involved) The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. Show station location for major items. Net Chan a $6,720.08 printed 1/6/2009 Page 1 of 2 BLR '13210 (Rev. 07/21/08) Amount of original contract Amount of previously adjusted contract $ 1 t.OO0.00 Amount of adjusted/final contract $ 4,279.92 ^ addition Total net ®deduction to date $ 6,720.08 which is 61.100 % of Contract Price State fully the nature and reason for the change To balance final quantities against those placed in field When the net increase or decrease in the cost of the contract is $10,000 or more or the time of completion is increased or decreased by 30 days or more, one of the following statements shall be checked. ^ The undersigned has determined that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. ® The undersigned has determined that the change is germane to the original contract as signed. ^ The undersigned has determined that this change is in the best interest of the local agency and is authorized by law. Signed Signed Highway Commissioner Municipal Official Approved Recommended County Engineer Date Note Make out separate form for change in length quantities. Give net quantities only. Submit 3 copies of this form to Regional Engineer (4 copies for road district). If plans are required attach 3 sets. Title of Municipal Official Approved Regional Engineer Date Printed 1/6/2009 Page 2 of 2 BLR 13210 (Rev. 07/21/08) Illinois Department Of B'c~nSp®rtation Date: 12/05/2008 Request No. 1 ®Final Contractor: Address: Request for Rpproval of Change in Plans County Cook Road District or Municipality Morton Grove Section 07 - 00000 - 00 - GM ® addition I recommend that an ^ extension be made ®to the above contract. ^ deduction ^ from Between Station and Station a net length of (Do not fill in unless a change in length is involved) The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. Show station location for major items. I Items Description and Unit ~~ Quantity Unit Price Additions Deductions 371.34 I X54.75 Net Chan a $20,330.81 Printed 1/6/2009 Page i of 2 BLR 132t 0 (Rev. 07/21/08) Amount of original contract $ 27,375.00 Amount of previously adjusted contract $ Amount of adjusted/final contract $ 47,705.81 ® addition Total net ^ deduction to date $ 20,330.81 which is 74.300 % of Contract Price State fully the nature and reason for the change To balance final quantities against those placed iri field When the net increase or decrease in the cost of the contract is $10,000 or mare or the time of completion is increased or decreased by 30 days or more, one of the following statements shall be checked. ^ The undersigned has determined that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. ® The undersigned has determined that the change is germane to the original contract as signed. ^ The undersigned has determined that this change is in the best interest of the local agency and is authorized by law, Signed. Signc=,d Highway Commissioner Municipal Officia! Approved Recommended County Title of Municipal Official Date Approved Regional Engineer Date Note Make out separate form for change in length quantities. Give net quantities only. Submit 3 copies of this form to Regional Engineer (4 copies for road district). If plans are required attach 3 sets: Printed 1/6/2009 Page 2 of 2 BLR 13210 (Rev. 07121/08) liiin®ts Department C~ Transp®rtatiOn Date: 12/05/2008 Request No. 1 ®Final Contractor: Address: I recommend that an Between Station ^ addition ^ extension ® deduction Request for Approval of Change in Plans County Cook Road District or Municipality Morton Grove Section 07 - 00000 - 00 • GM be made ^ to the above contract. ® from and Station a net length of (Do not fill in unless a change in length is involved) The estimated quantities are shown below and the contractor agrees to furnish the materials and do the work at the unit prices. Show station location for major items. 291.68 58 Net Chan a $26,105.58 Printed 1/6/2009 Page 1 of 2 BLR 13210 (Rev. 07/21/08) Amount of original contract $ 49,404.00 Amount of previously adjusted contract $ Amount of adjusted/final contract $ 75,509.58 ® addition Total net ^ deduction to date $ 26,105.58 which is 52.800 % of Contract Price State fully the nature and reason for the change To balance final quantities against those placed in field When the net increase or decrease in the cost of the contract is $10,000 or more or the time of completion is increased or decreased by 30 days or more, one of the following statements shall be checked. ^ The undersigned has determined that the circumstances which necessitate this change were not reasonably foreseeable at the time the contract was signed. ® The undersigned has determined that the change is germane to the original contract as signed. ^ The undersigned has determined that this change is in the best interest of the local agency and is authorized by law. Signed Signed Highway Commissioner Municipal Official Approved Recommended County Note Make out separate form for change in length quantities. Give net quantities only. Submit 3 copies of this form to Regional Engineer (4 copies for road district). If plans are required attach 3 sets. Title of Municipal Official Date ~;~t Approve Regional Engineer Printed 1/0/2009 Page 2 of 2 BLR ~32t0.(Rev. 07/21/08)