HomeMy WebLinkAbout2009-04-13 AgendaAGENDA
VILLAGE OF MORTON GROVE
MEETING OF THE BOARD OF TRUSTEES
TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER
April 13, 2009
Meeting 7:30 pm
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4.
5
6.
7
8
Approval of Minutes - SpeciaLJvleeting, March 23, 2009
Regular Meeting, March 23, 2009 (will be available to view on
Friday, April 10, 2009
Public Hearings
Special Reports
a. Presentation of Employee Anniversary Awards by Mayor Richard Krrer and Village Administrator
Joseph Wade
James Huber Police Department 25 years of service
Stephen Litkowiak Police Department 15 years of service
Patrick Schey Fire Department 25 years of service
Eva Tarasiuk Police Department 10 years of service
Jay Welter Police Department 25 years of service
Resident's Comments (agenda items only)
President's Report-Administration, Northwest Municipal Conference, Council of Mayors, TIF
Committee, Capital Projects, Real Estate Committee
a. Proclamation -Earth Day -April 22, 2009
h. Proclamation -Arbor Day -April 24, 2009
a Proclamation -Fair Housing Month -April 2009
d. Proclamation -Silver Star Banner Day -May 1, 2009
9. Clerk's Report - Condor~ainium Association, Advisory Commission orz Aging
] 0. Staff Reports
a. Village Administrator
1) Snow Season Report will be presented by Public Works Director Andy DeMonte
2) Miscellaneous Reports and Updates
b. Corporation Counsel
11. Reports by Trustees
a. Trustee Brunner -Legal, Family and Senior Ser~~ices Deem?ment, Cable and
Telecommunications Commission, EnviNOmnental Health, Waukegan Road TIF Review, Solid
ITaste Agency of Northern Cook County (Trustee Kogstad)
b. _ trustee Kogstad -Community Relations Commission, Comprehensive Plan, Advisory
Commission on Aging (Trustee Minx)
r, i rngtge 1'~arrnc - Fnlirn i7n nnrtyn~y~(~ Pnlira irn_n,' Firo ~p192fl21 cy~in v~ Ron1 FcPnta ('n r/Z ntilieo
Chamber of Conanaerce (Trustee Thill)
1) Resolution 09-22 (Introduced April 13, 2009)
Authorizing the Purchase of Watchguard Digital In-Car Video Recording Systems for
Police Vehicles from the Illuiois State Bid program Contract #tPSD-4014193
2) Resolution 09-23 (Introduced April 13, 2009)
Authorizing the Purchase of Police Pursuit Vehicles Through the Illinois Department of
Central Management Services State Bid Program, Contract #4015559
d. Trustee Minx -Finance Department, Real Estate Committee, Plan Commission, Ferris/Lelaigh
TIF Review, Fire Depm^tment, RED Center, NIPSTA, Capital Projects, Police and Fire
Commission, Ecomm~ic Development, Northwest Municipal Conference ('Trustee Staacknaann)
I) Ordinance 09-0( (ba~troduced Mm°ch 23, 2009}
Amending Ordinance 08-27 to Allow the Proceeds from the Sale of 5821 Dempster Street
to be Removed from a Restricted and Designated Reserve Account and Amending
Ordinance 08-43 to Increase 2009 Budget Funding for Village Road Repairs
e. Trustee Staaclcrnann -Building Department, Appearance Commission, ESDA,
IT/Communications, Dempster Street Corridor Plan (Trustee Brunner)
£ Trastee Chili -Public T~orks, Capital P~°ojects, Traffic Safety Canmission, Natural Resozrr°ce
Commission, Solid YVaste Agency gfNorthern Cook County (Trustee Marcus)
1) Resolution 09-17 (Introduced April 13, 2009)
Authorization for the Purchase of Three Ford Fusions
l 1. Reports by Trustees (continued)
f. Trastee Thitl (continued)
2) Resolution 09-24 (Introduced Apt°il 13, 2009)
Statement of Ability al~d Willingness to Provide Local Cost Share of Federally Funded
Pavement Resurfacing Improvement to Lehigh Avenue Between Oakton Streef and
Lincoln Avenue
12. Other Business
13. Presentation of Warrants - $611,152.67
14. ResidenNs Comments
15. Executive Session -Real Estate, Personnel, Labor Negotiations, and Review and Keiease of Executive
Session Minutes
1o. AE~,jOUr*~ tL"~~nt - To Pnsure full ac~ess~b~lidy end equal parti~,pat%pn fer wtl drteresied ~en~sn~, andlniducrls with ~saf ill[d Ps
wlvo plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who
have questions regarding the accessibility of these facilities, are requested to contact Susan or Marlene (847/470-5220)
promptl~~ to allow the Village to make reasonable accommodations.
MINUTES OF THE MARCH 23, 2009, SPECIAL MEETING
OF THE BOARD OF TRUSTEES,
TRUSTEES' CONFERENCE ROOM
RICHARD T. FLICKINGER MUNICIPAL CENTER
6101 CAPULINA AVENUE
MORTON GROVE, ILLINOIS 60053
Pursuant to proper notice in accordance with the Open Meetings Act, flee Special Meeting was
called to order at 7:00 pm by Mayor Richard Krier who led the assemblage in the Pledge of
Allegiance. Clerk Fritzshall called the roll. in attendance were:
Elected Officials: President Richard Krier, Trustees Georeianne Brunner, Roy
Kogstad, Shel Marcus, Rita Minx, Dan Staackmann, and John
Thill
Village Staff V iiiage Admitistrator Josepl: F. Made, Corporation Counsel
Teresa Hoffman Liston
Also Present: One member of the public
President Krier stated the purpose of This meeting was to discuss a personnel issue and to discuss
the sale of the Village's General Obligation Refunding Bond Series 2009.
Trustee Minx then moved to adjourn to Executive Session to discuss a personnel issue acid to
discuss the sale of Village securities. The motion was seconded by Trustee Brumier and
approved unanimously pursuant to a roll call vote at 7:0.1 pm.
At the conclusion of the Executive Session, Trustee Minx moved to adjourn the special meeting.
The motion was seconded by Trustee Brunner and approved unanimously pursuant to a voice
vote at 7:21 pm.
Minutes by: Carol A. Fritzshall
Speoial meeting minuYes.03-23-09
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APRIL 13, 2009
L~l~G~VITY PRESIiJN'TA'PIONS
James Huber -Police Departmera
Stephen Lrtkowiak -Police Depai-hnent
Patrick Schey -Fire Department
Eva Tarasuik -Police Deparhnent
Jay Welter-Police Department
25 years of service
15 years ofservice
25 years of ~`ervice
10 _years of service
10 years of service
Rici~ard T. Flicltinger Mtmicipal Cenfer
6101 Ca~ulina Avenue ~ Morton Crrove, E}linais 606 5 3-29 8 5
Tef: (&47) 965-4100 Fax: (84~ 965-4I6i
it~~-~i~a i>.,»«
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WHEREAS, the first Earth Day was celebrated on April 22, 1970, with the goal of inspiring
environmental awareness and encouraging the conservation, protection, and appreciation of
our nation's natural resources; and
WHEREAS, it is the responsibility of each of us to safeguard the environment, by
recognizing all human life depends upon the Earth and upon one another for our mutual
existence, well-being, and development; and
WHEREAS, the steps we can take to protect and preserve our natural environment
through education, partnerships, and positive actions should be encouraged in Morton Grove;
and
WHEREAS, the citizens of Pvlorton GrOVe are committed not only to the protection and
preservation of our environment, but also to the restoration of ecosystems and habitats; and
WHEREAS, Morton Grove citizens, staff, and elected officials are working closely with
federal, state, and local governments, and with non-governmental organizations to develop
and implement regulations and ordinances specifically designed to preserve and improve
Morton Grove's fragile ecosystems and the quality of life therein; and
WHEREAS, Morton Grove proudly recognizes all who participate in Earth Day, for their
dedication to taking a proactive role in shaping the future of our environment and in protecting
Morton Grove's precious natural resources.
NOW, THEREFORE, I, Richard Krier, Mayor of the Village of Morton Grove, Illinois, do
hereby proclaim April 22, 2009, as
EARTH DAY
in Morton Grove and urge all citizens to be mindful of local, state and national laws which
protect our environment, and to join in efforts to preserve the beauty and wonder of the lands,
skies, and water of the Earth in all its diversity.
IN WITNESS WHEREOF, I have hereunto set my hand and caused to be affixed the
seal of the Village of Morton Grove.
Richard Krier, Village President
~Il]11L~.~~ ~~ ~[®~~®ml ~~®~v~e
WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a
special day be set aside for the planting of trees; and
WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a
million trees in Nebraska; and
WHEREAS; Arbor Day is now observed througf icut the ~iat~on and the VdOrld; and
WHEREAS, trees can reduce the erosion of precious topsoil by wind and water, cut heating and
cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife;
and
WHEREAS, trees are a renewable resource, giving us paper, wood for our homes, fuel for our
fires and countless other wood products; and
WHEREAS, trees in our Village increase property values, enhance the economic vitality of
business areas and beautify our community; and
WHEREAS, trees,. wherever they are planted, are a source of joy and spiritual renewal; and
WHEREAS, the Village of Morton Grove has been recognized as a Tree City USA by the
National Arbor Day Foundation and desires to continue its tree planting practices.
NOW, THEREFORE, I, Richard Krier, Mayor of the Village of Morton Grove, do hereby proclaim
April 24, 2009, as
ARBOR DAY
in the Village of Morton Grove and I urge all citizens to support efforts to protect our trees and woodlands
and to support our Village's urban forestry program; and
FURTHER, I urge all citizens to plant trees to gladden the hearts and promote the well being of
present and future generations.
Richard Krier, Mayor
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WHEREAS, April 11, 2009, marked the 41St anniversary of the passage of the U.S.
Fair Housing Act, Title VIII of the Civil Rights Act of 1968, as amended which enunciated a
nationa! policy of fair housing urithout regard to race, color, religion, national origin, sex,
familial status, and disability; and
v~~;-inREA~, the vjllla^ye of r:hartan 3raVe finds fair anu affar sable ha~.ising i~ a gaai of
all Illinois residents and a right of every person according to federal and state laws; and
WHEREAS, the continuing dedication of grassroots and nonprofit organizations,
housng service providers, f financial institutions, REAL T ORS`, elected officials, stare
agencies, and others committed to highlighting the federal, state and local fair housing laws
is needed to address discrimination in our communities, to support programs that will
educate the public about the right to equal housing opportunities, and to partner with
government and other organizations to help assure every American of their right to fair
housing.
NOW THEREFORE, I, Richard Krier, Mayor of the Village of Morton Grove, Illinois,
do hereby proclaim April 2009, as
FAIR HOUSING MONTH
in Morton Grove and we commemorate the signing of the U.S. Fair Housing Law and urge all
citizens to embrace diversity and make a commitment to fair housing to provide or support
equal housing opportunities for all current and future residents of the Village of Morton
Grove.
In witness hereof, I have hereunto set my hand and caused to be affixed the seal of
the Village of Morfion Grove.
Richard Krier, Village President
WHEREAS, the Village of Morton Grove has always honored the sacrifice of
the men and women in the Armed Forces; and
WHEREAS, the Silver Star Families of America was formed to make sure we
remember the blood sacrifice of the wounded and ill by designing and
manufacturing a Silver Star banner and flag, and
WHEREAS, to date, the Silver Star Families of America has freely given
thousands. of Silver Star Banners to the wounded and their families; and
WHEREAS, the members of the Silver Star Families of America have
worked tirelessly to provide the wounded of this Vifiage and Country with sliver
Star banners, flags, and care packages; and
WHEREAS, the Silver Star Families of America's sole mission is every time
someone sees a Silver Star Banner in a window or a Silver Star Flag flying, people
will remember the sacrifices made for the Village of Morton Grove, State of
Illinois, and the Nation; and
WHEREAS, the residents of the Village of Morton Grove wish the sacrifice
of so many in the Armed Forces will never be forgotten.
NOW THEREFQRE, I, Richard Krier, Village President, do hereby proclaim
my appreciation of the Silver Star Families of America and honor their
commitment to the wounded Armed Forces members. The Village of Mortan Grove
hereby declares May 1 as
SILVER STAR BANNER DAY
to honor the wounded and ill soldiers of the Village of Morton Grave, the State of
Tllinais, and the Nation.
In witness hereof, I have hereunto set my hand and caused to be affixed
the seal of the Viilape of Morton Grove.
,.
.-_
Richard Krier, Village President
Legislative Summary
~- Resolution 09-22
AUTHORIZATION FOR THE PURCHASE OF WATCHGUARD
DIGITAL IN-CAR VIDEO RECORDING SYSTEMS FOR POLICE VEHICLES FROM THE
ILLINOIS STATE BID PROGRAM CONTRACT #PSD-4014I93
Introduced: April 13, 2009
Synopsis: To authorize the Village President to approve the purchase of three (3)
WatchCruard DV-1 digital in-car video recording systems from WatchGuard
in Plano, Texas. WatchGaard was awarded by the State of Illinois the
cont~•act to sell the DV-1 Digital In-Car Video Recording Systems. The
Illinois State Purchasing Program provides a competitive bid process and
scale economics for this purchase.
Purpose: The system will replace older VHS based in-car recording systems that are
deteriorating in reliability. In-car video recorders docmnent police activity
and can be used for evidence collection, court testimony, and refuting claims
of police misconduct. `
Bae[tground: The Morton. Grove Police Depart.•nent is coirstantly upgrading its technology
to protect the safety of the public and its police off cess and Co minimize
liability. The Police Department has evaluated the in-car recording system
from WatchGuard and has determined it meets the Village's needs and
specifications. Three (3) in-car recording systems were approved by the
Village Board to be purchased in 2009 at the cost of $14,421.00
Programs, Departments Police and Public Works Vehicle Maintenance.
or Groups Affected
Fiscal Impact: $14,421.00 for three (3) digital in-car recording systems
Source of Funds: General Fund 023014-572010
Workload Impact: The ordering will be coordinated by the Police Department.
Administrator Approval as presented.
Reeommendatiou: ~
First Reading: Not Required
Special Considerations or None
Reclcireme€~ts:
(.
Respectfully submitted: ~~~! ~~, ~,~c.¢~"-~
.losepe, VillaaeAdministrator
Prepzred by, _i'Y~€/,~~~-.``"` 1//,r~`~Fj~#°' Reviewed by: '~/'4 l~ / -
~P ml L. Tasch` Jr., Chiefp~,Folice Teresa Hoffman Liston, Corporation Counsel
RES®LUTI®I~ Q9-22
AUTHORIZING THE PURCHASE OF IN-CAR VIDEO RECORDING SYSTEMS FOR POLICE
PATROL VEHICLES THROUGH THE ILLINOIS DEPARTMENT OF CENTRAL
MANAGEMENT SERVICES STATE BID PROGRAM
WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a home
rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois,
can exercise any power and perform any function pertaining to its government affairs, including but not
limited to the power to tax and incur debt; and
WHEREAS, the Village Board has authorized the acquisition of in-car video recording systems for
police patrol cars in the Calendar Year 2009 Budget, and
WHEREAS, the Police Department has investigated the Village's needs aird specifications for in-
car video recording systems and has determined WatchGuard, who was awarded by the Illinois Department
of Central Management Services to sell the WatchGuard DV-1 Digital In-Car Video Recording System, is
capable of providing the commodity that meets the VIllage's needs and specifications; and
WHEREAS, funding for the above equipment is included in the Village of Morton Grove 2009
Budget in Account Number 023014-572010; and
WHEREAS, the Chief of Police recommends the Village enter into a purchase contract with
WatchGuard for three (3) WatchGuard DV-1 in-car video recording systems at a unit price of $4,782.00
and a total price of $14,421.00 which includes $75.00 in shipping costs.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION L• The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findnrgs as hereinabove set forth.
SECTION 2: The Village President and Board of Trustees hereby authorize the pm~chase of three
(3) DV-I digital in-car video recording systems fiom WatchGua~•d per the terms and conditions of the
Illinois Department of Cenh~al Management Services bid., Contract # PSD 4014193, at a unit price of
$4,782.00 fcr a total cost of $14,427.00 which includes $75.00 in shipping costs.
SECTION 3: The Police Chief, Village Administrator, Director of Finance and/or designees are
hereby authorized to take all steps necessary to complete this purchase.
SECTION 4: That this Resolution shall be in full force atld effect from alid after its adoption.
PASSED this 13th day of April 2009.
Trustee Brmuier
Trustee Kogstad
Trustee Marcus
Trustee Minx
Trustee Staackmarin
Trustee Thi11
APPROVED by me this 13th day of April 2009.
Richud Krier, VillagePresiderit
Village of Morton Grove
Cook County, Illinois
APPROVED and PILED in my office this
14t" day of Apri12009.
Carol A. Fritzshall, Village Cleric
Village of Morton Grove
Cook County, Illinois
I$~'~ u
~_ ~ ~; ~..
r~ i s i'rA t Cra.jeA, e u I D E to
3(101 Summit Avenue .Plana, TX >60>4
(9J2)423-9JJ> Fax: (9J2)423-9JJ8 Purchase Order:
National Toll-Free 3-800-605-MPEG (6]34) BOR Ndme: Andrea 5t0Wa1-t
watcn9aaramaen.com wre: Frida FebruaF 27 2009
Morton Grove Police Department - IL Morton Grove Police Department - IL
610i Ca puling Ave 6101 CapWina Ave
Morton Grove, IL 60053-2902 Morton Grove, IL 60053-2902
Cook County Cook County
Attn: Chief Paul Pasch Attn: Chief Paul Pasch
647-470-5208 847-965-2950 gsantiago@mortongroveil.org
•
Crai Kohler 414-737-6518 ~ 30-46 Days from Order UPS Net 30 days
• ~3 DV7.80H OV-1, Overhead System 2nd Generation $4,782.00 $14,346.00
Includes: Overhead Recorder Unit, Combination Front/Cabin Camera, Cabin
i i Microphone, Hardware & Cabiin0; Lifetime software iJporades,. One (i) Year
H- Factory Warranty
3 ~ GPS-OPT-AVL Integrated GPS Technology (at time of purchase} $200.00 Included
2 DVt-MRU DV-1, Modular System $5,350.00
includes: Modular Recorder Unit, Remote DispfaY/Control Panel, Combination
~ ~ rr,t/CaGin Carney, Cabin Miv vphor~e, Hardware & CaGling, LlicCilne Software
Upgrades, One (1) Year Factory Warranty
GPS~OPT-AVL Integrated GPS Technology (at time of purchase) $200.00
3 CAM-CMB-100-NEW Combination front /Cabin Camera Uni[ Included
Intrudes 264X Zoom Front Camera, integrated High-Resolution Golor Backseat
Camera with Infrared Lighting
3 MIC-WRL-KIL300 Wireless Microphone Kit 2.4 GHZ (W atchGUartl) Included
~ Includes: Docking(Charging Station, Belt Pack Transceiver, Mounting bracket &
w
p
Leather HOleter
3 ~ Wireless Microphone Bracket 2.4 GHZ (WatchGuard), Overhead Front Included
v BRK~MIC-WRL300
3 r MIGCBN-100.07E Cabin Microphone - T Included
3 DVD-MEDIA-10 10 Pack DVD+RW Evidence Dis<Media Included
1 SEW-OVt•PKGd00 DVd Software Package, (Flee[ Manager Utility, DVD Manager Utility,. Crossover Included
CAM-RDK-100-NEW Rear Deck Camera $ 675.00
CAB-R-OPT Radar Interface Adaptor Cable $ 75.00
DVD-EVI-MED~001 DVD:RW Evidence Dis<Metlia $ 1.25
DVO~EVI-MED-021 Blank DVD $ 0.77
OVD~PLR-SID400 DVD Player $ 69.00
PWR-UPS-INL200 IUPS (Uninierruptible Power Supply) $ 149.00
WAR-EXT-PUR~2YR 2 Year Extended Factory Warranty (Months 13 to 24) 5 250.00
WAR~EXT-PUR-3YR 3 Year Extended Factory Warranty (Months 13 to 36) F 560.00
WAR~EXT-PUR~4YR 4 Year Extended FaCOry Warranty (Months 13 to 4$) $ 945.OD
EXT-WAR-5Y 5 Year Extended Warranty (time Of purchase $430 discount) $ 1,000.00
MIGWRL-TRN300 vvueiess rvuvvpnm,e oenpacx i rmrscemer - ca one ivuaunuuaruJ $ 295A0
l4ddlfinnnll
MfGWRLDTC3p0 wireless Microphone Transceiver Desktop Charger - 24 GHZ (WatchGUard) $ 99.00
MIGWRL-LTH~300 Wireless Microphone Leather Holster - 2.4 6HZ (WatchGuartl) $ 20.00
SEW-ELB-CE540p watch6uard Embence Library: Critical Event Server $ 3,995.00
• SFW-ELB-DTrirt100 WatchGuard Evidence Library: Data Tracker $ 595.00
2 BRK-VPM-100005 Visor Post Bracket, Ford Crown Victoria 2D05(B)-2000 Included Yncluded Yncluded
1 BRK-VPM-103.001 Visor Post Bracket, Ford Expedition 2001-2002 Included Yncluded Yncluded
$
This Quote is Valid for 90 Days and for Ne Lisretl Quantities Only.
comrnenrs- IL State Pricing. Choice of (10) additional DVDS or Radar Intertace Cable at no $14,346.00
additional charge per unit.
$75.00
Thank You for Your Interest In Watch Guard Video Products! $14,421.00
UeEislative ~i1ri2FIlaYV
_ Resolution 09-23
AUTHORIZING THE PURCHASE OF POLICE PtiRSUIT VEHICLES THROUGH
THE ILLINOIS DEPARTMENT OF CENTRAL MANAGEMENT SERVICES
STATE BID PROGRAM, CONTRACT #4015559
Introduced: April 13, 2009
Synopsis: To authorize the Village President to approve the purchase of four (4) police
pursuit vehicles at Landmark Ford in Springfield, Illinois. Landmark Ford
was awarded by the State of Illinois the contract to sell the 2'009 Ford Crown
Victoria Police Interceptors. The Illinois State Purchasing Program provides
a competitive bid process and scale economics for this purchase..
Purpose: To replace high mileage vehicies currently being utilized in the Police
Department.
Background: Every 3 years, high mi]eage squad cars are replaced to insure vehicles do not
fail during their normal course of duty. The squad cars are utilized 24 hours-
a-day and they need to be in ~..cellent condition at all times. high mileage
vehicies are either rotated back into the Village fleet for administrative use or
sold. Five (5) squads were approved by the Village Board to be purchased in
2009 at a cost of $110,000.00.
Programs, Departments Police Department, Public Works Vehicle Maintenance
or Groups Affected
Fiscal Impact: A total of $89,340.00 for 4 squad cars.
Source oI'Funds: 023014-572030
Workload Impact: The ordering and changing over of the vehicles will be coordinated by the
Public Works Vehicle Maintenance Department. `
Administrator Approval as presented.
Recommendation:
First Reading: Not Required
Special Considerations or None
Requirements:
Respectfully submitted: j~~"..d~//I C~%~ Z~~6yce-
Jo~ph F.~`Wade, Village Administrator
~ ,7 ~~
Prepared by: ~' %t~-~ ~fC,•,--,~,°' ,' ~~__
'Paul L. Tasch, 3r., Chief of Pobfice
r,
IZE~~LUTI~l~ Q}9-23
AUTHORIZING THE PURCHASE OF POLICE PURSUIT VEHICLES
THROUGH THE ILLINOIS DEPARTMENT OF CENTRAL
MANAGEMENT SERVICES STATE BID PROGRAM, CONTRACT #4015554
WHEREAS, the Village of Morton Cnove (VILLAGE), located in Cook County, Illinois, is a
home rule unit of govermnent under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, can exercise any power and perform any function pertaining to its government affairs,
including but not limited to the power to tax and incur debt; and
WHEREAS,; the Village Boa~•d has authorized the acquisition of Police Squad Cars in the
Calendar Year 2009 Budget, and
vv i aL,RET ~~ ehe ~-aiuiyure r. vaa Giiv~ vudge~ iuc.t~i j~vtacc~ a ine iem r6 pUYCilaSe IiVe ~3 j
police squad cars; and
WHEREAS, the Illinois Department of Central Management Services recently opened bids
providing for the purchase of police squads aild t11e low bidder was Landmark Ford in Springf eld,
Illinois for 2009 Ford Crown Victoria's at a unit price of $22,335.00; and
NOW, THEREFORE, BE IT RESOLVF,D BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON C>ROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SIiCTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
causes into this Resolution as though fully set forth therein thereby making the findings as
hereinabove set forth.
SECTION 2: The Village President and Board of Trustees hereby authorize the purchase of
four (4) Model Year 2009 Ford Crown Victoria Squad Cars from Landmark Ford per the terms acrd
conditions of the Illinois Department of Central Management Services bid, Contract # PSD 401559, at
a unit price of $22,335.00 for a total cost of $89,340.00.
SUCTION 3: The Village Administrator and Director of Finance are hereby directed to
autholize the issuance of a purchase order to place the squad cars on order.
SECTION 4: ihis Resoiution shall be in full force and effect from and after its adoption.
PASSED this 13°i day of April 2009.
Trustee Brunner
Trustee Kogstad
Trustee Mira
Trustee Marcus
Trustee Staackmaim
Trustee Thill
APPROVED by me this 13`x' day of April 2009.
Richard Krier, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office this
14°i day of April 2009
Carol A. Fritzshall, Village Clerk
Village of Morton Grove
Cook County, Illinois
11'fEM012ANDLTM
To: Paul Tasch, Chief ofPoiice
From: Paul Tobin; Division Superintendent
Date: March 31, 2009
IZe: 2G0<) Squad Purchase
Ce: Andy DeMonte, Director Public Works
Gal SaI?tiavn Cr~rinnrt Cen~I CeS Sune^IISnr
_ ^- rr~--
John Genovesi, Maintenance Supervisor
The Village has in the approved 2009 budget funds for the replacement of four (4) squad
cars. These funds are allocated under the Police Department's budget, account number
0230-I4-57-20-30 in the amount of 5110,000.00. As in the past, Public Works will be
purchasing fihe Ford Police Interceptor, (Crown Victoria) far the Police Departlnent. I
have analyzed the two bidding results far 2009; the Suburban Purchasing Cooperative,
and the State of Illinois Procurement Program. After careful consideration I am
recommending that we purchase the squads from Landmark Ford through the State
Praeurenient Program. Wa have utilized Landmark Ford several times in past years,
never experiencing any issues or problems. I have tabulated the. results and listed them
below for your review.
1)eaXer Price per T'elzicle # Vehicles Total Price
LalsdmarkFord $22,335 ~F $&9,340.00
(State Procurement)
Bredentann Ford $23,972 A $95~t888.D0
(Suburban Caoperatii~e) TotaZSavings $ 6,428.DD
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Emaal 1y{es~sow@vnsn.com
S°C"fi~YV~ ~At2tD B~t~CGB ~:etT,SSS."r
AIR CONDITIONER
DUAL AIR BAGS
POWER WINDOWS
BUCKET SEAT VINYL REAR BENCH
POWER REMOTE CONTROL MIRRORS
AM/FM STEREO
INTERVAL WIPERS
REAR DEFROSTER
POLICE SUSPENSION
200 AMP GENERATOR
FAIL SAFE COOLING
750 CCA BATTERY
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PALLS
AMENDING ORDINANCE 08-27 TO ALLOW THE PROCEEDS FROM THE SALE OF 5821
DEMPSTER STREET TO BE REMOVED FROM A RESTRICTED AND DESIGNATED RESERVE
ACCOUNT AND AMENDING ORDINANCE 08-43 TO INCREASE 2009 BUDGET FUNDING FOR
VILLAGE ROAD REPAIRS
Introduction:
Synopsis:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds;
Workload Impact:
Admin Recommendation
First Reading:
Special Considerations or
Requirements:
_, Respectfully Subnutted by: ,
' Joseph F.
Reviewed by:
March 23, 2009
This ordinance will approve amendments to Ordinance 08-27 to remove
restrictions from the proceeds of the sale of 5821 Dempster Street, and will amend
Ordinance 08-43 to amend the 2009 Village budget to use the proceeds from the
sale of 5821 Dempster Street for Village road repairs.
Additional funding is needed to address deteriorating and failing roads within tine
Village of Morton Grove.
In 2008, the Village Board, pursuant to Ordinance 08-27 authorized the sale of
surplus real estate at 5821 Dempster Street. The proceeds from the sale, i.e.,
$333,343.34 was required by ordinance to be placed in a restricted designated
fund so these proceeds would be used only for Dempster Street improvements or
related projects. The Village Board, at its March 9, 2009, Village Board meeting
recommended this restriction be removed and these proceeds be used to address
deteriorating Village roadway conditions. This ordinance will remove the
restrictions on these proceeds and will amend the 2009 Village Budget to increase
funding for Village street improvements.
Finance Department, Public Works, and Engineering Departments
The $333,343.34 will be spent on IocaI street improvement projects as deemed
appropriate by the Village Board of Trustees.
The see egated cash account established at mb Financial for the Dempster Street
Corridor Project will now be placed in accom~t no.305060-553305
The transfer of monies and formulation of different street projects will be handled
with other daily matters.
Approval as presented
March 23, 2009
Atwo-thirds vote of the Corporate Authorities is necessary to amend the 2009
Village Budget.
%~lE~ Preparec
Administrator Teresa
Finance Director
QRDINANC~ Q4-(~6
AMENDING ORDINANCE 08-27 TO ALLOW THE PI20CEEDS
FROM THE SALE OF 5821 DEMPSTER STREET
TO I3E REMOVED FROM A RESTRICTED AND DESIGNATED RESERVE ACCOUNT,
AND AMENDING ORDINANCE OS-43 TO INCREASE ZOR9 BUDGET FUNDING FOR
VILLAGE ROAD REPAIRS
WIIEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a
home rule unit of government under the provisions of Article 7 of the 1970 Constitution of the State of
Illinois, can exercise any power and perform any function pertaining to its government affairs; including
but not limited to the power to tax and incur debt; aid
WIIEREAS, pursuant to Ordinance 08-43, the budget for Calendar Year 2009 was adopted by the
Corporate Authorities on December 8, 2008; and
WHEREAS, pursuant to Ordinance 08-43 and pursuant to 65 ILLS 5/8-2-91 et seq, the calendar
year budget docmient represents an estimate of revenues available to the municipality for the fiscal year,
together with recommended expenditures for the municipality pursuant to good fiscal management
practices; and
WHEREAS, pursuant to Title 1, Chapter 9A, Section 6 of the Municipal Code of the Village of
Mormon Grove, the Corporate Authorities may from time-to-time amend its adopted budget by a vote of
two-thirds of its members; and
WHEREAS, from time-to-time changing circumstances and priorities may necessitate
amendments to the budget document; and
WHEREAS, pursuant to Ordinance 08-27, the Village authorized the sale of surplus real estate at
5821 Dempster Street, but restricted the nefproceeds from the sale for use only for Dempster Street
improvements or related projects; az7d
WHEREAS, the winter of 2008-09 was extraordinarily harsh causing damage to many of the
streets within the Village of Morton Grove; and
WHEREAS, the Corporate Authorities deem it to be in the best hiterest of the Village that
additional funds be appropriated for street repair and resurfacing and based on tlvs necessity, it is in the
best interest of the Vi]lage to utilize the proceeds from the sale of 5821 Dempster Street for such street
repairs atld resw~facing.
NGW, TI-IEREFORE I3E IT ORDAINED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OP MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing
WHEREAS clauses into this Ordinance as though fully set forth therein thereby making the findings as
hereinabove set forth.
SECTION 2: Ordinance 08-27 Authorizing the Execution of a Real Estate Contract for the Sale of
Surplus Real Estate at 5821 Dempster Street within the Village of Morton Grove is hereby amended to
de]ete Section 4 in its entirety.
SECTION 3: Ordinance 08-43 Adopting the Budgets for All Corporate Purposes of the Village of
Morton Grove and the Morton Grove Library, for the Calendar Year Effective January 1, 2009 and
Ending December 31, 2009 is hereby amended to increase the amount appropriated for street
improvements within the Capital Projects fund by $333,343.34.
SECTION 4: The Village Administrator and the Acting Director of Finance/Treasurer or their
designees are hereby authorized to make the necessary adjustments to the budget as sef forth in this
ordinance.
SECTION 5: ']7~is ordinance shall be in full force aild effect from and after its passage, approval
and publication in pamphlet form according to law.
PASSED this 13`~ day of Apri12009.
Trustee Brunner
Trustee Kogstad
Trustee Marcus
Trustee Minx
Trustee Staackmann
Trustee Thi11
APPROVhD by me this 13`x' day of April 2009.
Richard Krier, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office this
14`x' day of April 2009.
Carol A. Fritzshall, Village Clerk
Village of Morton Urove
'~ Cook County, Illinois
Legislative Summary
Resolution 09-17 _~
AUTHORIZATION FOR THE PURCHASE OF THREE FORD FUSIONS
Introduced: ~ Aprii 13, 2009
Synopsis: As a member of the NorthwestMunicipal Conference, the Village of Morton Grove
takes advantage of the Conference's competitive bidding process known as the
Suburban Purchasing Cooperative Procurement Program.
Purpose: , Replacement of three existing high mileage vehicles (A 2000 Crown Vic with
103,000 miles, 2002 Crown Vic with 113,000 miles and a 1996 Cherokee with
116,000 miles) used in the Public Works Department by the Division
Superintendents and Village Engineer. The Ford Fusion was picked as a
replacement for the aforementioned vehicles because of its greater fuel economy
a;rd reduced maintena.,ce costs.
Background: _ The Public Works Deparhnent routinely reviews vehicles and equipment for fuel
economy, safety, dependability, age, and excessive reuair cost. Equipment is
therefore replaced or eliminated when it no longer meets the department's needs.
Programs, Departments Public Works and Finance Departments.
or Groups Affected
Fiscal Impact: Funds in the 2009 Adopted Budget have been approved in the amount of $233,200
for replacement of vehic]es and related equipment. The vehicles replaced at this
time will be in the amount of $46,575.00
Source of Funds: General and Enterprise Funds.
Workload Impact: The implementation of the program is done as part of the normal operations of the
Public Works and Finance Departments.
Administrator Recomm: Approval as presented.
Fie•st Reading: Not required.
Special Considerations None.
or Requirements:
Respectfully submitted: _ ~ ~`~, i9.~t6~ _
Josep P. Wide, VillageAdministrator ~--.~
Prepared by: L/xn! / ~` Reviewed. by: _:~%~~~
~ y De Monte, Director of Public Works Teresa
~-~"
Liston, Corporation Counsel
RESOLUTION 09-17
TO AUTHORIZE THE PURCHASE OF
THREE FORD FUSIONS THROUGH THE NORTH SUBURBAN PURCHASING
COOPERATIVE PROCUREMENT PROGRAM
WHEREAS, the Village of Morton Grove (VILLAGE), located in Cook County, Illinois, is a
home rule unit of government under the provisions of Ari~icle 7 of the 1970 Constitution of the State of
Illinois, can exercise any power and perform any function pertaining to ifs government affairs,
including but not limited to the power to tax and incur debt; and
WHEREAS, the Northwest Municipal Conference conducted a bidding process for the
Cooperative Procurement Program, providing for the purchase of 2010 Ford Fusions, with the low
bidder for said purchases -Sutton Ford Lincoln Mercury hic., 21315 Central Avenue Matteson, Illinois
bU443; and
WHEREAS, the Village as a member of the Northwest Municipal Conference has previously
utilize~dthe North Suburban Purchasing Cooperarve Procurement Program for tine purchase of
vehicles; and
WHEREAS, the Village Board approved the 2009 Adopted Budget on December 8, 2008, as
Ordinance 08-43, which included account numbers 025017-572010, and 405033-572030 in the amount
of $233,200 which provides funding for needed vehicle and equipment replacement; and
WHEREAS, the description and purchase price for the three vehicles to be purchased for the
Public Works Department is as follows:
1- 20I0 Ford Fusion 14S
2- 2010 Ford Fusion 14S
3- 2010 Ford Fusion 14S
$15,525.00
$15,525.00
$15,525.00
Total: 546,575.00
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT ANA BOARH OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOI£ COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS
clauses into this Resolution as though fully set forth therein thereby making the Endings as
hereina~bove set forth.
SECTION 2: The Village will purchase three (3) 2010 Ford Fusions from that company listed
and described in this Resolution.
SECTION 3: The Director of Public R~orks and Acting Finance Director alid/or their designees
are hereby authorized to execute the purchase of three (3) 2010 Ford Fusions for a total amount of
$46,575.00 from Sutton Ford Lincoln Mercury Inc. located at 21315 Central Avenue Matteson, Illinois
60443.
SECTION 4: This Resolution shall be in full force and effect from and upon its passage and
approval.
PASSED this 13`x' day of April 2009.
Trustee Brunner
Trustee Kogstad
Tnistee Mal~cu~s
Trustee Minx
Trustee Staackmami
Trustee Thill
APPROVED by me this li`~ day of April 2009.
Richard Krier, Village President
Village of Morton Grove
Cook CountS~, Illinois
APPROVED and FILED in my office
This 14`x' day of April 2009.
Carol A. Fritzshall, Village Clerk
Village of Morton Grove
Cook County, Illinois
Resolution 09-
STATEMENT OF ABILITY AND WILLINGNESS TO PROVIDE LOCAL COST SHARE OF
FEDERALLY FUNDED PAVEMENT RESURFACING IMPROVEMENT TO LEHIGH AVENUE
BETWEEN OAKTON STREET AND LINCOLN AVENUE
Introduced: April 13, 2009
Synopsis: This resolution asset2s the Village's ability and willingness to provide twenty (20%) percent
of the cost for pavement surface improvements to Lehigh Avenue provided it receives
federal funds for the remaining eighty (80%} percent of the project.
Purpose: This resolution is necessary in order to receive federal economic stimulus funding
appropriated by the American Recovery and Reinvestment Act (ARRA). This project is
programmed For the letting schedule with the State for Fiscal Year 2009.
Background: Morton Grove's share of stimulus funding pursuant to the American Recovery and
Reinvestment Act of 2009 (ARRA) is being allocated through the North Shore Council of
Mayors (NSCM). The V illage line applied for stimulus funding To resurface Lehigh Avenue
from Oakton Street to Lincoln Avenue, excluding the area of the commuter parking spaces.
! his resnrfcing projPCt is estimated TO COST $42!?,OOQ and qualife.c for 1 Q(;% fi .t:d irg,
However, there are insufficient funds for each NSCM member community to receive 100%
funding to complete at least one project, therefore the NSCM has required each community
to pay a portion (20%) of the cost of their respective projects. The V illage wi I I receive
$323,000 in stimulus funding and will be required to pay $82,000 for this project. in order
to proceed, the Northwest Municipal Conference and, subsequently, YheNorth Shore
Council of Mayors require a resolution to certify, the Village's ability and willingness to
provide its local cost share.
Programs, Departments Program -Lehigh Avenue Local Area Pavement Preservation Project
or Groups Affected Department -Public Works Department, Engineering Division
Groups -Property owners and motorists on Lehigh Avenue
Fiscal Impact: Total Estimated Project Cost: $A10,000 (Federal: $328,000, Village: $82,000)
Source of Funds: Lehigh-Ferris TIF District Fund & Commuter Parking Lot Pund
Workload Impact: The Public Works Department, Engineering Division will perform the management and
implementation of the program as part of their normal work activities.
Administrator Approval as presented.
Recommendation:
first Reading: ~ Not Required
Special Considerations or None
Requirements:
Respectfully submitted: <~o-< ~ , ~ ~, Z2~a~
JoseJose-~de, Village Administrator `~ti ~~
i~
Prepared by: ,~~t°'~--. _ ! "~~- -' _ Reviewed by: /`P ~` ~/ __ __
Chris Tomich, Village Engineer Teresa Hoffman ~i$ton, Corporation Counsel
J
R,ES®LUTIOlr1 Q9-24
STATEMENT OF ABILITY AND WILLINGNESS TO PROVIDE LOCAL COST SHARE OF
FEDERALLY FUNDED PAVEMENT RESURFACING IMPROVEMENT TO LEHIGH AVENUE
BETWEENOAKTON STREET AND LINCOLN AVENUE
WHEREAS, the Village of Morton Grove (Village}, located in Cook County, Illinois, is a home rule
unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can
exercise any power and perform any function pertaining to its government affairs, including but not limited
to the power to tax and incur debt; and
WHEREAS, the Village of Morton Grove is a member of the North Shore Council of Mayors; and
WHEREAS, funds from the American Recovery and Reinvestment Act (ARRA) shall be allocated
through the North Shore Council of Mayors for its member communities for approved projects.
WHEREAS, the Village of Morton Grove has requested the approval from the North Shore Council
of Mayors for the use of ARRA funds for the construction of certain improvements to Lehigh Avenue from
~iaktOn .c5treet p L1nCOln AVeLlne In Order to liilprGVC the drlVlllg 3ilrfa.^6, redUCe n1aL'ltenailce CCStS, dud
extend the useful life of the payment; and
WHEREAS, the North Shore Council of Mayors as part of the ARRA has programmed funding for
fllis Lehigh Avenue improvement in Fiscal Year 2009; and
WHEREAS, in order to be eligible to receive ARRA funds, the Village must commit to pay a local
cost share of 20% of the program; and
WHF,REAS, the total project cost is estimated to be $410,000 and cost sharing for this program is as
follows:
Total Project Cost Federal Village
$410,000 $328,000 $82,000
and
WHEREAS, the Village has sufficient funds on hazed in the Lehigh/Ferris "I'IF District Fund and
Colmnuter Parking Lot Fund to pay its local cost share for this program.
NOW, THEREFORE, BE IT ORDAINBD BY THE PRESIDENT AND BOARD OP TRUSTEES
OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses into
this Resolution as though fully set forth therein thereby making the findings as hercinabove set forth.
SECTION 2: The Corporate Authorities hereby state if it is awarded ARRA funds for the
construction of Lehigh Avenus street improvements, it has the ability to fund its local agency portion of the
project cost, and is willing to provide its sharp of these costs for this project.
SECTION 3: This Resolution shall be in full force and effect upon its passage and approval.
PASSED this 13`x' day of Api~l ?009.
Trustee Brmmer
Trustee Kogstad
Trustee Marcus
Trustee Minx
Trustee Staaekmann
Trustee Thill
APPROVED by me this fllis I3°' day of Apri12U09.
Richard Krier, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and PILED in my office
This 14a' day of April 2009.
Carol Pritzshail, Village Clerk
Village of Morton. Grove
Cook County, Illinois
CALL TO ORDER
I. Village President Rick Krier called the meeting to order at 7:30 p.m. After leading the
assemblage in the Pledge of Allegiance, he directed the Village Clerk to call the ro(I.
Upon the roll being called by Village Clerk Carol Fritzshall, physically present were: Mayor
Krier, Trustees Georgianne Brunner, Roy Kogstad, Shel Marcus, Rita Minx, Dan Staackmann,
and John Thill.
The following Trustees were allowed by a majority of the Trustees in accordance with and to
the extent allowed by rules adopted by the President and Board of Trustees to attend the
meeting by video or audio conference: None. No Trustee was refused permission to attend
the meeting by video or audio conference. The following Trustees were absent and did not
participate in the meeting in any manner or to any extent whatsoever: None.
APPROVAL OF MINUTES
Regarding the Minutes of the Special Hearing conducted on March 3, 2009, Trustee Minx
moved, seconded by Trustee Thill, to accept the Minutes as presented. There were no
corrections or changes. Upon the vote, the motion passed unanimously via voice vote.
Regarding the Minutes of the March 9, 2009 Regular Meeting, Trustee Minx moved,
seconded by Trustee Thill, to accept the Minutes as presented. Mayor Krier asked if anyone
had any changes or corrections to the Minutes. Seeing none, upon the vote, the motion
passed unanimousty via voice vote.
IV.
V.
PUBLIC HEARINGS
NONE
SPECIAL REPORTS
NONE
Minutes of March 23, 2009 Board Meeting.
VI. RESIDENTS' COMMENTS (Agenda Items Only)
a. Eric Poders. Mr. Poders addressed the Board regarding Ordinance 09-05, which provides
for the issuance of General Obligation Bonds. He commended the Board for listening to the
residents, and wanted to know what the interest rate would be and how much the Village
would be saving. Regarding Ordinance 09-06, which allows the proceeds from the sale of
property at 5821 Dempster to be removed from a designated special account and be used for
street repairs, Mr. Poders said he thought that was a good idea and said he hoped the Village
would get some funding soon from IDOT for Dempster Street.
b. Randy Israel. Mr. Israel, a resident and business owner, spoke regarding Ordinance 09-06.
He said he was not too keen on it. He felt that the Board had made the right decision when it
earmarked the proceeds of the sale of property on Dempster to be used for Dempster Street
only. Mr. Israel said that he sits on the Economic Development commission and felt it was
nearly impossible to attract businesses to Morton Grove because Dempster Street needs
fT7aJUr upgrades. He felt there's been Very iittie COiinTiitment irumi tiie Viliay`e t0 fhe eXlStirog
businesses on Dempster Street other than the parking lots that have been built. He urged the
Board to keep the funds in the designated account for Dempster Street rather than using them
for general street. maintenance.
VII.
PRESIDENT'S REPORT
a. Mayor Krier proclaimed the month of April, 2009, as "Sexual Assault Awareness Month" in the
Village and urged all residents to commit to taking action against rape and sexual assault..
b. Mayor Krier sought concurrence for his appointment of Ryan Horne, currently Acting Finance
Director, to the position of Finance Director. Trustee Minx so moved, seconded by Trustee
Staackmann. Motion passed: 6 ayes, 0 nays.
Tr. Brunner a~ Tr. Kogstad ~ Tr. Marcus ayre_
Tr. Minx ayre Tr. Staackmann ~ Tr. Thill
VIII. C<_ERK'S REPORT
Clerk Fritzshall noted that early voting is underway at Village Hall. Anyone registered and
interested in voting can do so between 9 a.m. and 5 p.m. Monday through Friday, and on
Saturday from 9 a.m. to noon. She encouraged everyone to vote early. Early voting ends on
April 2, 2009, and Election Day is April 7, 2009.
Clerk Fritzshall said that tomorrow is the last day for people to register and vote, all at the
same time, at the Skokie Courthouse.
Minutes. of March 23, 2009 Board Meeting
IX. STAFF REPORTS
A. Village Administrator
a. Mr. Wade introduced Chris Tomich, Village Engineer, who was going to give a presentation
and recommendations to the Board on how best to use the $330,000 from the special
designated Dempster Street account for general street maintenance. He said that Chris has
extensive experience, having previously worked for the Village of Northbrook and for the
Ciorba Group. While working for the Ciorba Group, he worked on the downtown Deerfield
improvement project.
b. Mr. Tomich said his task was, "In terms of street repair/maintenance, what can the Village
accomplish using our existing budgeted amount plus the additional funding the Board is
considering?"
c. Mr. Tomich gave a very detailed presentation, noting that "the deeper into the pavement the
damage is, the harder it is to fix and the .more it will cost." He said that pave~m~ent preservation
is both an art and a science, adding that there are more roads that need rehabilitation than
there is funding to do it. He said there are three types of pavement preservation: corrective
(which is Bike pothole patching); preventive (microsurfacing); and minor rehabilitation (i.e.,
surface mill and overlay). The third type is often the first step for most communities because
they don't really do the first or second type.
d. Mr. Tomich said that, in 2008, the Village took care of .6 miles of road for $519,000. This
year's budget originally called for $149,000 for asphalt street improvements and $37,000 for
crack sealing and pitching, for a total of $186,000. Now, with the extra $330,000, there will be
$516,000 available for street repair and improvement.
Mr. Tomich said the Village has three options: it can look at taking care of the worst roads first;
it can take care of the lowest cost items first; or it could opt fora "right treatment of pavement
at the right time" approach. With the first option, he said, residents would be appeased, but
there would be a higher cost-per-mile and the rate of improvements would be slower. The
second option would allow for an increased number of miles of roadway that could be taken
care of. The last option, taking the approach of providing "the right treatment of pavement at
the right time", is the option Village staff recommends. This would involve a mixture of treat-
ments, including using the $37,000 for crack sealing and pitching, as originally budgeted; plus
using about 25% of the remaining funds for edge mill and overlay, and 75% of the remaining
funds for full-width mill and overlay.
f. Mr. Tomich advised the Board that it would need to double the amount of funding for street
maintenance and improvements over the next several years to catch up with the pavement
deterioration.
g. Trustee Thill asked if there was any matching funding from the State or Federal government
that the Village could utilize. Mr. Tomich said that, because these are residential local streets,
there is not.
h. Trustee Marcus clarified that Mr. Tomich was recommending $1 million in future funding for
several years. He said yes, adding that he would Tike to do a more thorough analysis for the
Board.
Minutes of Mareh 23, 2009 Board Meeting
IX. STAFF REPORTS (continued)
Mayor Krier asked Mr. Tomich, "How many years would we need to budget $1 million? And
after that period of time, whatever it is, would that mean Morton Grove would have no 'failed'
streets?" Mr. Tomich responded that the idea is to catch up with the number of streets that
need expensive improvements, which could take five or six years.
Trustee Minx said that she had had several conversations about this with Ryan Gillingham,
Chris' predecessor, and said that it had always irked her to see the Village do street repairs
and then the streets would have to be ripped up because of some underground problem.
She said she'd rather see that work done in tandem and wondered if that was possible.
k. Mr. Tomich said that roadway programs and underground utility programs don't usually run on
the same track with the same timing; however, because these are mostly residential streets
being discussed, it may be possible for the work to coincide.
Mayor Krier thanked Mr. Tomich for his very nice and thorough presentation.
IX.
B. Corporation Counsel:
Ms. Liston had no report.
X.
A. Trustee Brunner:
STAFF REPORTS (continued)
TRUSTEES'REPORTS
1. Trustee Brunner had no formal report, but noted that, per the Department of Family and Sen-
ior Services, the seniortran would be available to take seniors to their polling places on Elec-
tion Day. Any senior interested should call for a reservation by April 6. You must know where
your polling place is and it must be in Morton Grove. The number to call is the Senior Hotline,
847-470-5223.
2. Trustee Brunner reminded the assemblage that Earth Hour is this coming Saturday, March 28,
from 8:30 to 9:30 p. m. She urged everyone to turn off all non-essential lighting during this
hour.
3. Trustee Brunner announced that the Solid Waste Agency of Northern Cook County would hold
another "document destruction day" in the Village on September 12, 2009. More details will
be upcoming.
Trustee Kogstad:
B.
Trustee Kogstad had no report.
C. Trustee Marcus:
Trustee Marcus had no report.
Minutes ofMarch 23, 20098oard Meeting
X. TRUSTEES' REPORTS (continued)
D. Trustee Minx:
Trustee Minx presented Ordinance 09-03, An Ordinance Revoking the Special Use
Permit for the Property Located at 6415 Dempster Street, 6421-6457 Dempster Street,
and 8717 Lincoln Avenue, for Construction of a Planned Unit Development.
This is the second reading of this ordinance.
She explained that this Ordinance formally revokes the special use permit approving a
planned unit development for this site. Trustee Minx said she had provided the background
on this in the first reading and moved to adopt Ordinance 09-03. Trustee Thill seconded the
motion. Motion passed: 6 ayes, 0 nays.
Tr. Brunner aye Tr. Kogstad ~ Tr. Marcus
Tr. Minx aye Tr. Staackmann ~ Tr. Thill
2• Next, Trustee Minx presented and the Village Attorney explained in full the following
ordinance, which was before the President and Board of Trustees and made available to any
person requesting one in words and figures as follows: An Ordinance Providing far the
Issuance of General Obligation Refunding Bonds, Series 2G09, of the village of Morton
Grove, Cook County, Illinois, Authorizing the Execution of an Escrow Agreement in
Connection Therewith and Providing for the levy and Collection of a Direct Annual Tax
for the Payment of the Principal of And Interest on Said Bonds (the "Bond Ordinance'.
Trustee Minx moved and Trustee Brunner seconded the motion that the second reading of the
Bond Ordinance be waived.
After discussion thereof, including a public recital of the nature of the matter being considered
and such other information as would inform the public of the business being conducted, the
President directed that the roll be called for a vote upon the motion to waive the second
reading of the Bond Ordinance. Upon the roll being called, the following Trustees voted AYE:
Trustee Brunner, Trustee Marcus, Trustee Minx, Trustee Thill; and the following Trustees
voted NAY: Trustee Kogstad, Trustee Staackmann. Motion passed: 4 ayes, 2 nays.
Tr. Brunner afire Tr. Kogstad n~ Tr. Marcus afire
Tr. Minx ~ Tr. Staackmann n~ Tr. Thill aye
Whereupon the President declared the motion carried and whereupon, the Bond Ordinance
could now be presented for a vote.
Trustee Minx then moved and Trustee Brunner seconded the motion that the Bond Ordinance
as presented be adopted.
After discussion thereof, including a public recital of the nature of the matter being considered
and such other information as would inform the public of the business being conducted, the
President directed that the ro!! be called for a vote open the motion to waive the second
reading of the Bond Ordinance. Upon the roll being called, the following Trustees voted AYE:
Trustee Brunner, Trustee Kogstad, Trustee Marcus, Trustee Minx, Trustee Staackmann,
Trustee Thill; and the following Trustees voted NAY: NONE. Motion passed: 6 ayes, 0 nays.
Tr. Brunner aye Tr. Kogstad ~ Tr. Marcus aye
Tr. Minx awe Tr. Staackmann afire Tr. Thill
Minutes of March 23, 2009' Board Meetngf
X.
D. Trustee Minx: (continued)
TRUSTEES' REPORTS (continued)
Whereupon, the President declared the motion carried and the ordinance adopted, and
henceforth did approve and sign the same in open meeting, and directed the Village Clerk to
record the same in full in the records of the President and Board of Trustees of the Village of
Morton Grove, Cook County, Illinois.
Trustee Minx then presented for a first reading Ordinance 09-06, Amending Ordinance
08-27 to Allow the Proceeds From the Sale of 5821 Dempster Street to be Removed
From a Restricted and Designated Reserve Account and Amending Ordinance 08-43 to
Increase 2009 Budget Funding for Village Road Repairs.
She explained that this ordinance was pursuant to the Board's discussion at the March 9,
2009 Board Meeting.
a. Trustee Brunner asked if there were any other funding sources the Village could use for road
repairs, other than taking the money out of this designated reserve account. Village Adminis-
trator Wade responded that the Board wants to use it because it's available; there is nothing
from MFT that can be used. Trustee Brunner asked if it could come out of the Village's re-
serve funds. Mr. Wade said that would depend upon what level of reserves the Board is com-
fortable maintaining. Currently, the policy is 25%. Trustee Brunner asked what level the Vil-
lage is at right now. Mr. Wade said it would be presumptive to guess, but would know soon,
because the audit is in process.
b. Trustee Thill addressed Mr. Israel, who had spoken during Residents' Comments, about this.
He said that it didn't appear that anything would be happening on Dempster Street this year,
at least in terms of any state or federal funding being released. Trustee Thill said that, al-
though he sponsored the special designated account, he felt that there is now a more immedi-
ate need for these funds to be put toward street repairs. He said he was in no way looking
negatively on Dempster Street, but felt that the current condition of the roads couldn't go on
for another year.
c~ Trustee Brunner said she had no problem allocating the funds, but wondered if, as a Board,
once the audit has been concluded, could they work together to find a way to replace these
funds. She said she hated to see these funds "leave" Dempster and in fact, wanted to build
up a "Dempster Street account" so the Village could do other improvements. Trustee Brunner
said she would like to see some sort of mechanism to replace these funds.
d. Trustee Kogstad pointed out that the Village has already spent $330,000 on Dempster Street,
plus, Dempster gets (or will get) federal and state funding assistance as well. Not so with the
local residential streets, as Chris Tomich pointed out.
e. Trustee Brunner noted that sometimes federal funding requires matching funds from the
Village; she thought that was one of the possible things the $330,000 in the special
designated Dempster Street account was for, in addition to what the Village has already
spent on Dempster.
f Trustee Kogstad said that the Capital Projects Fund has a reserve, although he wasn't sure
how much was in there. Trustee Brunner asked if, after the auditor's report, the Board could
consider replacing these funds with funds from the Capital Projects reserve fund.
Minutes of March 23, 2009 Board Meetin
X. TRUSTEES' REPORTS (continued)
D. Trustee Minx:
g. Trustee Minx said that she was surprised, because after all of the budget meetings and
comments on street repair that had been made during those budget meetings, this $330,000
had been earmarked for Dempster, even though the Board knew the Village was already
spending money on Dempster. She said she would like to see both programs (general road
repairs and earmarking funds for Dempster) continue, possibly by drawing down on the
reserves of both the Capital Projects Fund and the General Fund.
h. Trustee Marcus said he didn't see this as an "either / or" situation. He said the Board has a
responsibility to the entire community which has to be balanced with a commitment to a viable
business community. He said it was of ultimate importance that Morton Grove's business
community grow and prosper, and said he woud definitely be open to looking for some way to
replace these funds and put them back in the designated Dempster Street account. He added
that he did concur with spending this money now on street maintenance.
i. Mayor Krier said he was just bothered because he was against earmarking these funds for
Dempster in the first place. But it was done, and everyone understood that that money was
designated for use on Dempster Street. To go taking it out six months later doesn't give any
confidence to the Village's business community. He felt it was better not to earmark funds,
but rather to use the reserves. He said that was what his problem is with all of this.
The discussion on this ordinance was thus concluded.
E. Trustee Staackmann:
Trustee Staackmann had no report.
Trustee Thill
Trustee Thill presented Resolution 09-18, Authorizing the Annual Memorial Day Parade
and Closure of Dempster Street.
He explained that IDOT requires the Village to adopt an ordinance approving the closure of
Dempster Street. This resolution will authorize the 2009 Memorial Day Parade at 1:30 p.m. on
Sunday, May 24, 2009, which will require the closing of Dempster Street between Austin and
Ferris Avenues either partially or completely between 12:30 and 4:30 p.m.
Trustee Thill moved to approve Resolution 09-18, seconded by Trustee Minx. Motion
passed: 6 ayes, 0 nays.
Tr. Brunner aye Tr. Kogstad ~ Tr. Marcus ave
Tr. Minx aye Tr. Staackmann awe Tr. Thill
2. Trustee Thill then presented Resolution 09-19, Authorizing the Annual July 4 Parade and
Closure of Dempster Street.
Minn[es of March 23, 2009 Board Meeting'.
X.
3.
Trustee Thill: (continued)
He explained that IDOT requires the Village to adopt an ordinance approving the closure of
Dempster Street. This resolution will authorize the 2009 July 4 Parade at 2:30 p. m. on
Saturday, July 4, 2009, which will require the closing of Dempster Street between Central and
Ferris Avenues either partially or completely between 2:00 and 4:30 p.m. Trustee Thill noted
that the Legislative Summary of this resolution states "Tuesday, July 4, 2009" which needs to
be corrected.
Trustee Thill moved to approve Resolution 09-19, seconded by Trustee Brunner. Motion
passed: 6 ayes, 0 nays.
Tr. Brunner aye Tr. Kogstad aye Tr. Marcus
Tr. Minx awe Tr. Staackmann ~? Tr. ThiU aye
Next, Trustee Thin brought forward Reso6ution 09-20, Authorizing the Execution of a Con-
tractwith County Line Nurseries & Landscaping, Inc. for the 2009 Tree Planting Pro-
gram.
He explained that, each year, the village contracts with a tree planting contractor to assist in
the installation and/or replacement of trees within the Village. The estimated contract value is
$26,100; however, since this is a unit price contract, the final contract amount will be based on
the actual quantity of work performed.
Trustee Thill moved to approve Resolution 09-20, seconded by Trustee Minx.
TRUSTEES' REPORTS (continued)
Trustee Thill asked Public Works Director Andy DeMonte how many trees the Village would
get for $26,100. Mr. DeMonte responded that the Village will get 140 trees, 14 different spe-
cies in all. Trustee Thill asked if the 50!50 Tree Program is still viable. Mr. DeMonte an-
swered that it is, which means residents would only pay 50% of the cost to plant a tree, but
this is only applicable in parkways. Trustee Thill encouraged residents to take advantage of
this program, but cautioned everyone who does so td water the trees. It's very important in
the first year to make sure the new tree gets plenty of water.
Upon the vote, the motion
Tr. Brunner awe
Tr. Minx ~e
passed: 6 ayes, 0 nays.
Tr. Kogstad aloe
Tr. Staackmann awe
Tr. Marcus ayre
Tr. ThiII
4. Lastly, Trust22 Thill presented Resolution 09-21, Authorization to Execute Separate
Contracts With Arrow Road Construction Company and Ozinga Chicago RMC, Inc., for
the 2009 Material Purchasing Program.
He explained that these materials are necessary for the maintenance of Village streets.
Included in this purchase is hot-mix asphalt, bituminous patching mixture, and Portland
cement concrete. The estimated contract value for Arrow Road Construction is $35,310 and
for Ozinga Chicago RMC is $53,340; however, the final contract amounts will be based on the
actual quantity of materials delivered.
Trustee Thill moved, seconded by Trustee Staackmann, to approve Resolution 09-21.
Minutes of March 23, 2009 Board Meeting
X.
XI.
XII.
XIII.
TRUSTEES' REPORTS (continued)
Trustee Thill: (continued)
Trustee Thill noted that, by going to pick up these materials instead of having them delivered,
the Public Works Department is saving the Village at least $500,000. He thanked Mr.
DeMonte and his team for this effort.
Trustee Staackmann asked if the additional funds for street maintenance would mean the
quantities covered in this resolution would change. Mr. DeMonte said no, it's two separate
issues. Trustee Staackmann also wondered if asphalt plants were open yet. Mr. DeMonte
said they were not, but he would call again.
Upon the vote, the motion passed: 6 ayes, 0 nays.
Tr. Brunner aye Tr. Kogstad aye Tr. Marcus aye
Tr. Minx aye Tr. Staackmann aye Tr. Thill
Other business was duly transacted at said meeting. Mayor Krier thanked the staff, especially
`tillage Administrator Wade, Ccrporation Counsel Listcn, and Finance Director Hcrne, on their
yeoman's effort working on the bond issue in order to save the Village a half a million dollars.
WARRANTS
Trustee Minx presented the Warrant Register for February 23, 2009, in the amount of
$786,532.60. She moved to approve the Warrants, seconded by Trustee Marcus.
Trustee Thill commented that he was glad to see there was nothing in the Warrants about re-
funds for the commuter train station boxes!
Mayor Krier called for a vote on the Warrants. Motion passed: 6 ayes, 0 nays.
Tr. Brunner aye Tr. Kogstad aye Tr. Marcus aye
Tr. Minx aye Tr. Staackmann aye Tr. Thill aye
Nancy Canning. Mrs. Canning thanked the members of the Board who participated in the
St. Patrick's Day lunch with the "Lunch Bunch" at the Civic Center. She said everyone had a
great time thanks to the Board's participation, and they made all the volunteers feel good.
XIV. ADJOURNMENT/EXECUTIVE SESSION
There being no further business, Trustee Minx moved to adjourn the meeting. Trustee
Marcus seconded the motion. Motion passed: 6 ayes, 0 nays.
Tr. Brunner aye Tr. Kogstad a~ Tr. Marcus aye
Tr. Minx aye Tr. Staackmann aye Tr. Thill aye
The Board Meeting adjourned at 8:34 p.m.
Minutes of March 23, 2009 BOard Meeting)
PASSED this 13th day of April, 2009.
Trustee Brunner
Trustee Kogstad
Trustee Marcus
Trustee Minx
Trustee Staackmann
Trustee Thill
APPROVED by me this 13th day of April, 2009.
Richard Krier, Village President
Board of Trustees, Morton Grove, Illinois
APPROVED and FILED in my office this 14th day of April, 2009.
Carol A. Fritzshall, Village Clerk
Village of Morton Grove, Cook County, Illinois
Minutes by: Teresa Cousar
10