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HomeMy WebLinkAbout02-14-2022MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE RICHARD T. FLICKINGER MUNICIPAL CENTER COUNCIL CHAMBERS FEBRUARY 14, 2022 CALL TO ORDER I. & II. Village President Dan DiMaria convened the Regular Meeting of the Village Board at 7:00 p.m. in the Council Chambers of Village Hall. III.Village Clerk Eileen Harford called the roll. Present were Trustees Bill Grear, Saba Khan, Rita Minx, John Thill, Connie Travis, and Janine Witko. IV. APPROVAL OF MINUTES Trustee Minx moved to accept the Minutes of the January 24, 2022 Village Board meeting as presented, seconded by Trustee Witko. Motion passed unanimously via voice vote. V. SPECIAL REPORTS NONE VI. PUBLIC HEARINGS NONE VII. PLAN COMMISSION REPORTS NONE VIII. RESIDENTS’ COMMENTS (Agenda Items Only) NONE Minutes of February 14, 2022 Board Meeting 2 IX. 1. a. b. c. 2. 3. 4. PRESIDENT’S REPORT Mayor DiMaria said he was humbled and honored to proclaim February 18, 2022, as “Sidney Wallach Day” in the Village in honor of his 100 th birthday. He noted that Mr. Wallach was raised in the North Lawndale neighborhood of Chicago as a first -generation American from Russian- born immigrants. There he became a die-hard Chicago Cubs fan and developed his sense of patriotism and community pride. In December of 1942, Mr. Wallach was drafted into the army and served with distinction through 1946. This included his clandestine service at a secret airstrip in a remote location in Greenland that resulted in his qualification as a sharpshooter, and his receipt of three overseas service bars, one service stripe, a European/African/Middle Eastern theatre ribbon, an American theatre ribbon, and a Victory medal. Mayor DiMaria said when Mr. Wallach retired to civilian life, he married and established a home in Morton Grove in 1957, where he and his wife raised four children, two of whom were present with their dad this evening. Mr. Wallach served his community by bec oming a Cub Scout and Boy Scout Scoutmaster, which contributed to the Wallach family being designated in 1965 as “Morton Grove’s Family of the Year.” Mr. Wallach has continued to give back to his community throughout his life by his involvement in countless Village- and community-sponsored programs and events, including his current active participation in senior activities at the American Legion Memorial Civic Center. Mayor DiMaria proclaimed February 18, 2022 as “Sidney Wallach Day” and said that he, the Village Board, and the residents of Morton Grove wished to recognize Mr. Wallach’s contributions, not only to the Village, but to the nation, on the occasion of his 100 th birthday, and wished him many more happy and healthy years. Mayor DiMaria encouraged everyone to attend the next Neighborhood Outreach Meeting, which is being held on Thursday, February 17, 2022 at 6:00 p.m. at the Civic Center, 6140 Dempster. He said this is an opportunity to meet your elected officials and department heads, to learn more about ongoing and new projects, and to discuss issues one-on-one. Mayor DiMaria said the Village’s holiday lights recycling program has been extended until February 28, 2022. The Village, through the Solid Waste Agency of Northern Cook County (SWANCC) and Elgin Recycling, is offering free holiday lights recycling. Only strings of lights will be accepted (no garland with lights entwined, lighted wreaths, etc.) There is a holiday lights recycle bin located in the lobby of Village Hall. Mayor DiMaria said the Police Department is still accepting applications for the 2022 Citizens Police Academy. The academy will be every Tuesday from March 22 to May 24, from 6:30 p.m. to 8:30 p.m. If you are interested in getting an up -close look at what police do, this program is for you. Minutes of February 14, 2022 Board Meeting 3 IX. a. 5. PRESIDENT’S REPORT (continued) The 10-week program is designed to give participants an understanding of the operation of the MGPD and a working knowledge of what law enforcement is all about. The academy classes are held once a week and the class is limited to 20 students, so register early. There is no cost to participate. More information can be found at the Village’s website at mortongroveil.org/cpa. Mayor DiMaria said that February is National Restaurant Month, adding that the Village will again be having a “Dine Morton Grove” contest. He noted that 2021 was an incredibly difficult year for local restaurants, which is why it’s more important than ever to show your support. Mayor DiMaria encouraged everyone to celebrate National Restaurant Month by entering the “Eat at Morton Grove Restaurants and Win” contest. You can enter the contest by submitting photos of you and your friends enjoying Morton Grove’s restaurants, or by submitting individual receipts for $25 or more. (If you submit photos, you don’t need to meet the $25 per entry requirement.) Each entry is eligible to win one of ten $25 gift cards! Photos can be submitted by uploading them at www.mortongroveil.org/dinemg. Photos and receipts can also be dropped off at Village Hall. Winning entries will be announced at the March 1 4, 2021 Village Board meet- ing. Prizes are limited to one winner per household. More information can be found on the Village’s website. X. CLERK’S REPORT Clerk Harford had no report this evening. XI. A. STAFF REPORTS Village Administrator: Mr. Czerwinski had no report this evening. B. Corporation Counsel: Corporation Counsel Liston had no report this evening. XII. A. 1. TRUSTEES’ REPORTS Trustee Grear: Trustee Grear presented Ordinance 22-01, Amending Title 1, Chapter 9, Sections 1-9A-2 and 1-9A-4 of the Municipal Code to Increase the Threshold Requirement for Formal Bidding from $20,000 to $25,000. Minutes of February 14, 2022 Board Meeting 4 XII. A. a. b. c. 2. a. b. c. TRUSTEES’ REPORTS (continued) Trustee Grear: (continued) This is the second reading of this Ordinance. Trustee Grear explained that the Municipal Code currently requires Village Board approval for any purchase or contract for services expected to exceed $20,000, except for emergency purchases or services or products or services covered by blanked purchase orders or contracts previously approved by the Village Board. In 2017, the State of Illinois, by statute, raised the threshold to $25,000. Due to increased costs attributable to the rate of inflation, the Village’s current $20,000 threshold for formal bidding hampers Village operations and places an unnecessary burden on staff. The Village Administrator and the Finance Director have recommended that the Municipal Code be amended to increase the Village’s purchasing limits from $20,000 to $25,000 to be consistent with state statute and meet contemporary standards. Trustee Grear said that “this is a wise move for the Village,” a nd moved to adopt Ordinance 22-01, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Trustee Grear next presented Resolution 22-07, Authorizing a Professional Services Agreement Between the Village of Morton Grove and the Morton Grove-Niles Water Commission for Accounting Services. He explained that the Morton Grove-Niles Water Commission (MGNWC) operates a water system for residents and businesses of Morton Grove and Niles, and currently needs professional accounting services to help with various accounting needs. Village staff is able to perform these services for the MGNWC, and the MGNWC and the Village have negotiated a professional services agreement for the Village to provide these services to the MGNWC. The Agreement provides for the MGNWC to pay the Village $25,000 per year for these services in 2022, with that fee being increased annually by the greater of 3% or the increase in the consumer price index. The Agreement can be cancelled by either party for any reason upon sixty days written not ice. Trustee Grear moved, seconded by Trustee Witko, to approve Resolution 22 -07. Trustee Grear said he was thrilled by this, but wasn ’t sure if the Finance Department will be thrilled. Trustee Thill commented that he thought $25,000 was too low. He felt it should be a baseline and then have actual time factored into it. Minutes of February 14, 2022 Board Meeting 5 XII. A. TRUSTEES’ REPORTS (continued) Trustee Grear: (continued) Mayor DiMaria called for the vote on Resolution 22-07. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye B. Trustee Khan: Trustee Khan had no formal report this evening. C. 1. a. b. Trustee Minx: Trustee Minx presented Resolution 22-06, Authorizing the Purchase of One Keltron Alarm Monitoring Device From Chicago Metropolitan Fire Prevention Company of Elmhurst, Illinois. She explained that the current alarm monitoring device located at Fire Station #4 serves as a back-up unit to the R.E.D. Center alarm monitoring system in the unlikely event their system would fail. The unit at Station 4 currently monitors around 450 fire alarms for both Morton Grove and the Village of Niles. The current Keltron DMP703 monitoring device relies on old technology involving copper wires and phone lines that date back to 2009 when the Village had approximately 150 alarms. The unit requested, a Keltron LS 7000 Life-Safety Event Management Automation System, provides state-of-the-art technology, is UL listed and provides monitoring, dispatching, and reporting with event type, location, hazards, and other critical information. The new system has the ability to receive alarms from most industry standard communications tech- nologies, including Ethernet/IP, cellular, active network radio, digital communicators, direct wire, and coded signals. This device is identical to the one installed at R.E.D. Center so if there is a need to place the back-up center in service, alarm monitoring is not disrupted. Trustee Minx said Chicago Metropolitan Fire Protection is the sole-source vendor and will provide the product, training, engineering, installation, and on -site service of the new system. The finan- cial impact is $43,590.00. Trustee Minx moved to approve Resolution 22-06, seconded by Trustee Travis. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Minutes of February 14, 2022 Board Meeting 6 XII. D. TRUSTEES’ REPORTS (continued) Trustee Thill: Trustee Thill had no formal report this evening, but commented that the Police Department had done a “blind” survey about how they interact with residents. He said they had gotten rave reviews, and congratulated them on the results of the survey. E. 1. Trustee Travis: Trustee Travis encouraged everyone to “save the date” of Saturday, April 16, 2022, for t he 12th Morton Grove Community Artists Performance, sponsored by the Community Relations Commission. The event is free to the public and will take place from 1:00 p.m. to 2:00 p.m. at the Civic Center. It will feature live performances on stage per COVID g uidelines at the time and will also be available to livestream. This is a platform for people of all abilities to celebrate our diversity and uniqueness. Submissions can be made from February 1 through March 11 at noon to www.identityperformingarts.org/projects.aspx. Anyone who has questions should email Ginny at Ginny@identityperformingarts.org. F. 1. a. b. c. d. Trustee Witko: Trustee Witko presented Resolution 22-05, Authorizing a Contract With McGill Construction LLC for 2022 Street Patching Program. She explained that the annual street patching program is a preventative measure for asphalt streets in order to maintain the quality, drainage, and drivability, and to extend the life of the streets in the Village. This work should be completed over two days. The Public Works Department developed contract documents and bids were solicited. Six bids were received and opened on January 14, 2022, with the results showing the low bidder as McGill Construction LLC. Their qualifications have been evaluated and they were determined to be qualified to perform this work. This contract conforms to purchasing requirements of the Village. Trustee Travis said the bid amount exceeds the budgeted funds for this work. The Village reserves the right to reduce the scope of work included in a contract and the contractor is willing to reduce the contract amount to the budgeted amount. This contract must conform to the requirements of the Prevailing Wage Act. The fiscal impact of this Resolution is $70,000. Trustee Witko moved, seconded by Trustee Minx, to approve Resolution 22-05. Trustee Thill commented that he would like to see a list of the streets that would be impacted. Superintendent of Public Works Joe Dahm said he would provide the Board a list. Minutes of February 14, 2022 Board Meeting 7 XII. F. TRUSTEES’ REPORTS (continued) Trustee Witko: (continued) Mayor DiMaria called for the vote on Resolution 22-05. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye XIII. OTHER BUSINESS NONE XIV. WARRANTS Trustee Grear presented the Warrant Register for February 14, 2022 in the amount of $856,654.40. He moved to approve this evening’s Warrant Register as presented, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye XV. RESIDENTS’ COMMENTS NONE XVI. ADJOURNMENT There being no further business before the Board, Trustee Minx moved to adjourn the meeting, seconded by Trustee Grear. Motion passed unanimously via voice vote. The meeting adjourned at 7:17 p.m. PASSED this 28th day of February, 2022. Trustee Grear Trustee Khan Trustee Minx Trustee Thill Trustee Travis Trustee Witko APPROVED by me this 28th day of February, 2022. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 28th day of February, 2022. Eileen Scanlon Harford, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes of February 14, 2022 Board Meeting Minutes by Teresa Cousar � 8