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HomeMy WebLinkAbout02-28-2022 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE RICHARD T. FLICKINGER MUNICIPAL CENTER COUNCIL CHAMBERS FEBRUARY 28, 2022 CALL TO ORDER I. & II. Village President Dan DiMaria convened the Regular Meeting of the Village Board at 7:00 p.m. in the Council Chambers of Village Hall . III. Village Clerk Eileen Harford called the roll. Present were Trustees Bill Grear, Saba Khan, Rita Minx, John Thill, Connie Travis, and Janine Witko. IV. APPROVAL OF MINUTES Trustee Minx moved to accept the Minutes of the February 14, 2022 Village Board meeting as presented, seconded by Trustee Thill. Motion passed unanimously via voice vote. V. SPECIAL REPORTS NONE VI. PUBLIC HEARINGS NONE VII. PLAN COMMISSION REPORTS NONE VIII. RESIDENTS’ COMMENTS (Agenda Items Only) NONE Minutes of February 28, 2022 Board Meeting 2 IX. 1. 2. 3. PRESIDENT’S REPORT Mayor DiMaria noted that the news this week of the invasion and conflict in Ukraine has no doubt struck all Morton Grove residents to the core. He said, “Our collective hearts are with the Ukranian people. There are no right words to say, but we see you and we send much love and prayers to the people fearing and fighting for their lives.” He asked the assemblage to keep the Ukranians in their thoughts and prayers, adding “war is real —even in 2022.” Mayor DiMaria announced that, due to a continued decline in COVID-19 cases and hospitalizations, and an increase in available ICU beds, the State of Illinois and the Cook County Department of Public Health indoor masking and vaccination requirements eased today. Masks will still be required where federally mandated: on public transit, in healthcare facil ities, congregate settings, long-term care facilities, and daycare settings. Private businesses may choose to implement their own masking requirements . Masking in Village facilities is optional, and for our employees, it is optional or based on the activity being performed. Mayor DiMaria said the Police Department is still accepting applications for the 2022 Citizens Police Academy. The academy will be every Tuesday, starting March 22 and ending on May 24, from 6:30 p.m. to 8:30 p.m. If you are interested in getting an up-close look at what police do, this program is for you. The 10-week program is designed to give participants an understanding of the operation of the MGPD and a working knowledge of what law enforcement is all about. The academy classes are held once a week and the class is limited to 20 students, and there are only a few spaces left, so register ASAP. There is no cost to participate. More information can be found at the Village’s website at mortongroveil.org/cpa. X. CLERK’S REPORT Clerk Harford had no report this evening. XI. A. 1. a. STAFF REPORTS Village Administrator: Mr. Czerwinski presented Resolution 22-10, Authorizing an Intergovernmental Agreement Between the Northwest Water Commission of Cook County and the Village of Morton Grove, Illinois, for the Supply and Purchase of Water Through an Emergency Connection . H explained that the Morton Grove-Niles Water Commission (MGNWC) supplies water to the Village for its community water supply. The water is purchased by the MGNWC from the city of Evanston. The Village currently has no back-up source of water in the event the MGNWC is unable to supply the Village with its full requirement of water. The Northwest Water Commission (NWC) is able to provide an emergency source of water for the Village at its booster station north of Dempster and west of Waukegan Road. Minutes of February 28, 2022 Board Meeting 3 XI. A. b. c. d. STAFF REPORTS (continued) Village Administrator: (continued) Mr. Czerwinski said the Village has negotiated terms for an Intergovernmental Agreement (IGA) whereby the NWC will supply water to the Village on an emergency basis, pursuant to a connection to be built by the Village at its sole expense. The Village will be responsible for all design and construction costs. This Resolution will authorize approval of the IGA. Trustee Grear moved to approve Resolution 22 -10, seconded by Trustee Witko. Trustee Thill asked if there would be any upfront costs. Mr. Czerwinski said that building the connection is being done at the Village’s expense. It’s estimated to cost $1.7M to create the line and will take about a year’s worth of construction. A specific rate per 1,000 gallons is included in the IGA. Trustee Grear said he thought the Village had a back-up plan with the City of Chicago. Mr. Czerwinski said once the Village starting getting their water from Evanston, the City was done with the Village. Mayor DiMaria called for the vote on Resolution 22 -10. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye B. Corporation Counsel: Corporation Counsel Liston had no formal report this evening. XII. A. TRUSTEES’ REPORTS Trustee Grear: Trustee Grear had no formal report this evening. B. Trustee Khan: Trustee Khan had no formal report this evening. Minutes of February 28, 2022 Board Meeting 4 XII. C. TRUSTEES’ REPORTS (continued) Trustee Minx: Trustee Minx had no formal report this evening. D. Trustee Thill: Trustee Thill had no formal report this evening. E. Trustee Travis: Trustee Travis encouraged everyone to “save the date” of Saturday, April 16, 2022, for the 12th Morton Grove Community Artists Performance, sponsored by the Community Relations Commission. The event is free to the public and will take place from 1:00 p.m. to 2:00 p.m. at the Civic Center. It will feature live performances on stage per COVID guidelines at the time and will also be available to livestream. This is a platform for people of all abilities to celebrate our diversity and uniqueness. Submissions can be made from February 1 through March 11 at noon to www.identityperformingarts.org/projects.aspx. Anyone who has questions should email Ginny at Ginny@identityperformingarts.org . F. 1. a. b. Trustee Witko: Trustee Witko presented Resolution 22-08, Authorizing a Contract With A Lamp Concrete Contractors, Inc. for the Dempster Street Streetscape Improvement Project. She explained that the Village had completed streetscape improvements in 2011 along both sides of Dempster Street from Ferris Avenue to Central Avenue. Resolution 18 -08 authorized a task order with Ciorba Group, Inc. to design streetscape improvements to extend the streetscape along the south side of Dempster Street from Lincoln Avenue to Narragansett Avenue. Bids were solicited on the Village’s website and seven bids were received and opened. A Lamp Concrete Contractors, Inc. submitted the lowest bid, and the company has succes sfully completed similar improvements for the Village. The fiscal impact of this contract is $194,724.30, plus up to $50,000 in change orders approved by the Village Administrator. Trustee Witko moved, seconded by Trustee Thill, to approve Resolution 22-08. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Minutes of February 28, 2022 Board Meeting 5 XII. F. 2. a. 3. a. b. 4. TRUSTEES’ REPORTS (continued) Trustee Witko: (continued) Next, Trustee Witko presented Resolution 22-09, Authorizing the Execution of a Task Order with Ciorba Group, Inc. for Construction Engineering Services for the Dempster Street Streetscape Improvement Project. She said that Resolution 22 -08, which the Board just approved, authorized a contract to construct streetscape improvements along the south side of Dempster Street from Lincoln Avenue to Ferris Avenue. The construction engineering required for this project is beyond the expertise and capacity of Village staff, so the Village needs to procure engineering services for this work. The Village has negotiated a scope of services from Ciorba Group, Inc. to complete this work. The fiscal impact of this Resolution is $39,516.50. Trustee Witko moved to approve Resolution 22-09, seconded by Trustee Travis Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Trustee Witko then presented Resolution 22-11, Authorizing a Contract With Insituform Technologies USA, LLC for the 2022 Sewer Lining Program –Contract A. She explained that the Village has an annual program to rehabilitate older sanitary and combined sewer pipes for improved flow capacity and elimination of groundwater infiltrat ion and inflow in the Village’s sewer infrastructure. The Public Works Department developed contract documents to line a sanitary sewer along Greenwood Avenue from Harlem Avenue to Waukegan Road. Three bids were received, and the lowest bid received was from Insituform Technologies USA, LLC. The company's qualifications have been evaluated and the company has been deemed qualified to perform this work. The fiscal impact of Resolution 22-11 is $254,350. Trustee Witko moved, seconded by Trustee Minx, to approve Resolution 22-11. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Next, Trustee Witko presented Resolution 22-12, Authorizing Contract Extensions With Bill’s Complete Landscape Service, Inc. for the 2022 and 2023 Landscape Maintenance Programs. Minutes of February 28, 2022 Board Meeting 6 XII. F. a. b. 5. a. b. TRUSTEES’ REPORTS (continued) Trustee Witko: (continued) Trustee Witko noted that the Public Works Department maintains landscaping on Village properties and rights-of-way throughout the Village, using in-house staff and hired contractors. Resolution 21-28, approved in April 2021, authorized a contract with Bill’s Complete Landscape Service, Inc. (BCLS) for the 2021 Landscape Maintenance Program at a cost of $32,900. The 2021 contract with BCLS gave the Village the right to extend the contract for two one -year terms in 2022 and 2023 at the same unit prices, terms, and conditions, upon the mutual written agreement of BCLS. BCLS performed the work in 2021 in a satisfactory manner and the Public Works Director recommends the Village extend the 2021 contract with BCLS for 20 22 and increase the quantity by one additional month at the beginning of the season, raising the contract amount by $4,200, for a total adjusted contract amount of $37,100. BCLS has agreed to extend the contract with the existing unit prices and terms for 2022. Depending on circumstances, it may also be in the Village’s best interest to extend the contract with BCLS for the 2023 Landscape Maintenance Program. This Resolution authorizes the Village Administrator to extend the 2021 contract for the 2022 Landscape Maintenance Program, and if circumstances warrant, for the 2023 Landscape Maintenance Program. The fiscal impact of Resolution 22 -12 is $37,100. Trustee Witko moved to approve Resolution 22-12, seconded by Trustee Grear. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Lastly, Trustee Witko presented Resolution 22-13, to Authorize the Purchase of One New 2021 Ram Master Cargo Van and Sewer Camera System from Standard Equipment Company of Elmhurst, Illinois. She explained that the Public Woks Sewer Division depends on sewer televising as a vital tool for accurate main line pipe inspection to determine pipe repair locations, pipe maintenance, and the required annual televising under the Infiltration and Inflow Control Program mandated by the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC). The current 15-year old Aries camera system has reached the end of its useful life and needs replacement. The existing 2001 Ram Van still has a few year s of useful life remaining and will be repurposed at Public Works. The purchase of a new 2021 Ram Master Cargo Van and a new Envirosight Rovverx Sewer Camera System package for Public Works was competitively bid through the Houston-Galveston Area Council Purchasing Program (HGAC) under Contract No. SC01-21A. The HGAC is used by 7,000 local government agencies across 49 states. Standard Equipment Company in Elmhurst, IL was selected as the low bid vendor. The current 15 -year old Aries Camera system will be traded in for $5,000, for a final purchase price of $335,720.58 Minutes of February 28, 2022 Board Meeting 7 XII. F. TRUSTEES’ REPORTS (continued) Trustee Witko: (continued) Trustee Witko noted that funding for this purchase is available in the 2022 Enterprise Fund in the amount of $365,000. She moved to approve Resolution 22-13, seconded by Trustee Travis. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye XIII. OTHER BUSINESS NONE XIV. WARRANTS Trustee Grear presented the Warrant Register for February 28, 2022 in the amount of $1,903,361.79. He moved to approve this evening’s Warrant Register as presented, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye XV. 1. RESIDENTS’ COMMENTS Bob Burkhardt, a member of the Village’s Community Relations Commission, appeared before the Board to promote Niles Township’s “Coming Together” program. The “Coming Together” group has been around for 15 years, and each year, it focuses on a culture or a group and holds events and programming to help people get acquainted and better understand that culture or group. This year, in March and April, their focus will be on sharing experiences of disability. Mr. Burkhardt noted that “disability” is not a culture, but in many ways, it’s a hidden group. One in five people in Illinois have some type of disability. He said some of the programs will be online and some in person. This coming Sunday, the opening ceremony will be held on Zoom and will be available for a couple of months thereafter. There will be a variety of other events, including discussions for children and teens, and local authors speaking. Some of the programs and functions will require reservations, which can be made by going to the Coming Together website (www.comingtogether.in). Minutes of February 28, 2022 Board Meeting 8 XV. a. b. 2. RESIDENTS’ COMMENTS (continued) Mr. Burkhardt asked the Village’s help to “spread the word.” Toward that end, he distributed booklets about the upcoming functions and events to the Board. He said he had an ample supply of these booklets and asked the Board to distribute them to other community organizations and houses of worship. He thanked Mayor DiMaria for being one the mayors endorsing Coming Together, along with the mayors of Skokie, Niles, and Lincolnwood. Mayor DiMaria thanked Mr. Burkhardt and said the handicapped community is one that is near and dear to his heart, as his daughter is disabled. Ruldolf Vilk, 7508 Emerson, said he had sent a letter two weeks ago to Trustee Grear without a response. He has been having an issue with not getting a village sticker for a car he owns but never uses. He said he was finally told that he should reach out to the State Department of Motor Vehicles and cancel the license plate number and have the car removed from their records. He wondered why the Mayor, Village Administrator, Corporation Counsel, or any of the six Trustees couldn’t have told him that sooner. He noted that he is very busy and has many things to do so he would appreciate receiving responses to letters he sends. Mayor DiMaria indicated that Mr. Vilk’s time was up and thanked him for coming this evening. XVI. ADJOURNMENT There being no further business before the Board, Trustee Minx moved to adjourn the meeting, seconded by Trustee Witko. Motion passed unanimously via voice vote . The meeting adjourned at 7:23 p.m.