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HomeMy WebLinkAbout12-13-2021 MINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE RICHARD T. FLICKINGER MUNICIPAL CENTER COUNCIL CHAMBERS DECEMBER 13, 2021 CALL TO ORDER I. Village President Dan DiMaria convened the Regular Meeting of the Village Board at 7:00 p.m. in the Council Chambers of Village Hall and led the Board and assemblage in the Pledge of Allegiance. III. Village Clerk Eileen Harford called the roll. Present were Trustees Bill Grear, Saba Khan, Rita Minx, John Thill, Connie Travis, and Janine Witko. IV. 1. APPROVAL OF MINUTES Trustee Minx moved to accept the Minutes of the November 8, 2021 Village Board meeting as presented, seconded by Trustee Khan. Motion passed unanimously via voice vote. V. 1. a. b. c. d. SPECIAL REPORTS Outstanding Neighbor Recognition Mayor DiMaria welcomed Community Relations Commissioners Janice Cha and Ginny Ching-Yin Lo, here this evening to present t he Commission’s Outstanding Neighbor Award to Pat and Kathy McDonald. Commissioner Cha noted that Commissioner Bob Burkhardt and Chairperson Arcelia Pimentel were also in attendance this evening. Commissioner Cha explained that the purpose of the Community Relations Commission (CRC) is to foster, encourage, and improve our sense of community through positive interactions among all Morton Grove residents regardless of age, gender, religion, national origin, or economic status. Commissioner Lo said she and Ms. Cha were pleased to represent the Commission this evening in acknowledging another extraordinary neighbor through the Outstanding Neighbor Recognition Program. This program gives all Morton Grove residents the opportunity to acknowledge an outstanding neighbor for doing special things that make your neighborhood a better place. Minutes of December 13, 2021 Board Meeting 2 V. e. f. g. h. i. j. k. SPECIAL REPORTS (continued) Commissioner Cha said tonight’s Outstanding Neighbors are Pat and Kathy McDonald. They were nominated by their friend and neighbor, Paul Rose nthal. Commissioner Cha invited the McDonalds and their friends/neighbors to the podium as Commissioner Lo shared Paul’s reasons for nominating them. Ms. Lo stated that Paul wrote, “Pat and Kathy are the best neighbors. They look out for every- one! If it snows while you’re at work, you come home to a shoveled sidewalk and driveway. Paul even shovels snow in the alley! And Kathy shares her delicious baked goods. When there was an accident in front of their house, they drove one of the people home, becaus e that person’s car wasn’t drivable. They are two of the nicest people ever, and they care about everyone.” Commissioner Cha invited Mayor DiMaria and Trustee liaison Travis to come to the podium to present Pat and Kathy with some tokens of the Village’s appreciation. Mayor DiMaria said he was grateful to the McDonalds for being Morton Grove residents, adding, “The world’s been crazy, but people like you get things done.” He presented them with a pen, a special pin, and a $25 gift card to any of the Village’s eating establishments. Trustee Travis presented them with a Certificate of Recognition as well. Pat and Kathy thanked the Community Relations Commission and the Board, saying that they were the lucky ones, having lived in Morton Grove since 1974. They said that, when they moved in, older people on the block looked out for them and took care of them, and they felt that now it’s their turn to do the same for their neighbors. Ms. Lo stated that the Commission is always looking for new members. She in vited anyone who is interested in serving the Village to join the Commission. The CRC meets the second Tuesday every month at 6:30 p.m. Meetings are held at Village Hall in the second floor conference room. The next meeting is scheduled for tomorrow night. All are welcome! Mayor DiMaria thanked the Community Relations Commission for the fine work they do. VI. PUBLIC HEARINGS NONE VII. 1. PLAN COMMISSION REPORTS Plan Commission Case PC 21-03, Requesting a Text Amendment to Modify Regulations Relating to Accessory Structures. This case was presented by Plan Commission Chairman Steve Blonz. Minutes of December 13, 2021 Board Meeting 3 VII. a. b. c. d. e. f. g. PLAN COMMISSION REPORTS (continued) Chairman Blonz said that Village staff continuously reviews and updates the Unified Development Code as needed to keep regulations current and to promote predictable and desirable development. As such, the Village submitted a request for a Text Amendment to modify certain regulations relation to accessory structures, including, but not limited to, driveways, mechanical equipment, open accessory parking spaces, fencing, and recreational courts to improve the Village’s dimensional control over the bulk and siting of accessory structures, as well as to provide greater flexibility to property owners and improve the clarity of the Code for users and administrators. The proposed Text Amendment allows for the replacement of certain non -conforming driveways, adds greater flexibility in the siting of mechanical equipment, adds flexibility in the required setback for open accessory parking spaces, clarifies that no open accessory parking space may be located within a front or street side yard, and requires an increased setback for recreational courts. The Text Amendment is intended to reduce the number of non -conformities created by Code and mitigate future Variation Applications. Mr. Blonz noted that the Plan Commission heard this case in November and voted unanimously (with one absent) to recommend approval of the Text Amendment. He asked if there were any questions. Trustee Minx said she had attended a number of Plan Commission meetings, but was out of town for this particular one. She noticed that Village staff had recommended fencing could be as high as 5-feet, but the Commission decided to keep it at its current 4 -foot level. She felt that fence height has been an issue in the past, with people concerned about dogs being able to jump over a 4-foot fence or children climbing it, so she wondered wh y the Commission wasn’t taking staff’s recommendation. Mr. Blonz thanked Trustee Minx for her question and for being steadfast in her attendance of Plan Commission hearings. He said her question was one the Commission had struggled with; some had a fear that 5-foot fencing would appear restraining, as a stockade, so they felt more comfortable keeping fence height at its current limit. He noted that he had confirmed that the Zoning Board still has the power to allow changes, so if a resident has a compellin g reason why they need a 5-foot fence, they can come before the Zoning Board and ask for latitude. Trustee Thill asked Mr. Blonz if it was true that chain link fences are prohibited in the Village. Mr. Blonz said he would defer to Zoe Heidorn, the Village’s Community Development Administrator. Ms. Heidorn indicated that chain link fencing is only allowed on interior lots. Trustee Grear thanked Mr. Blonz and the Plan Commission for all their hard work, and said he agreed with Trustee Minx, that one of the most important things in this Text Amendment is the height of the fence. Trustee Grear said he wasn’t sure he agreed with the Commission’s decision to keep the height at its current limit. Mr. Blonz said the Board could remand this back to the Plan Commission. He pointed out that the vote to approve the Text Amendment was unanimous, so he wasn’t sure there would be a different outcome after another look. Minutes of December 13, 2021 Board Meeting 4 VII. h. PLAN COMMISSION REPORTS (continued) Trustee Khan noted that she had previously served on the Plan C ommission and recalled residents and neighbors having issues with the 4-foot height limit. She said she would like to ask the Plan Commission to look at this again. There then ensued a brief inaudible discussion regarding when the appropriate time woul d be to remand this back to the Commission or if it was even necessary. VIII. RESIDENTS’ COMMENTS (Agenda Items Only) NONE IX. 1. 2. PRESIDENT’S REPORT Mayor DiMaria had several items of business under his report: First, establishing the Board Meeting dates for 202 2. As usual, the Board Meetings will be on the second and fourth Monday of every month at the Richard T. Flickinger Center, 6101 Capulina. Meetings will start at 6:00 p.m., with the first hour reserved for closed “Executive Sessions,” if needed. The 2022 Meeting Schedule is: January 10 July 11 January 24 July 25 February 14 August 8 February 28 August 22 March 14 September 12 March 28 September 26 April 11 October 10 April 25 October 24 May 9 November 14 May 23 November 28 June 13 December 12 June 27 December 26 (Canceled) Next, Mayor DiMaria sought the Board’s concurrence of the following administrative appointments, which will be effective January 1, 2022 through December 31, 2022: Village Administrator Ralph Czerwinski Corporation Counsel Teresa Hoffman Liston Finance Director/Treasurer Hanna Sullivan Fire Chief Ralph Ensign Chief of Police Michael Simo Director of Public Works Joseph J. Dahm Minutes of December 13, 2021 Board Meeting 5 IX. a. 3. 3. PRESIDENT’S REPORT (continued) Trustee Minx moved to concur with the administrative appointments, seconded by Trustee Witko. Motion passed unanimously via voice vote. Mayor DiMaria thanked Village staff for all their hard work and said he appreciates their service. He added his hope that 2022 will be a better year for everyone. Next, Mayor DiMaria noted that, for the period effective January 1, 2022 through December 31, 2022, he was reappointing the Village Boards and Commissions Chairpersons currently in place. They are as follows: Advisory Commission on Aging TBD Appearance Commission John Pietron Cable & Telecommunications Commission Ron Fine Community Relations Commission Arcelia Pimentel Economic Development Commission Wayne Youkhana Environment & Natural Resources Comm. Georgianne Brunner Finance Advisory Commission William McFadden Fire and Police Commission Michael Simkins Plan Commission/Zoning Board of Appeals Steve Blonz Special Events Commission Paul Minx Traffic Safety Commission Keith White Mayor DiMaria noted that the regular meetings of the following Boards and Commissions of the Village will be held at the following time and in the following locations. This will also be posted on the Village’s website and at Village Hall. Entity Location Time Date/Frequency Advisory Commission on Aging Staff Liaison: Tom Friel Civic Center 1:00 pm 2nd Tuesday every month Appearance Review Commission Staff Liaison: Zoe Heidorn Council Chambers 7:00 pm 1st Monday every month Cable & Telecomm. Commission Staff Liaison: Boyle Wong Meets “as needed” Community Relations Commission Staff Liaison: Terry Liston Scanlon Conf. Room 6:30 pm 2nd Tuesday every month Economic Development Comm. Staff Liaison: Zoe Heidorn Meets “as needed” Environment & Nat’l. Res. Comm. Staff Liaison: Joe Dahm/Terry Liston Scanlon Conf. Room 6:00 pm 1st Tuesday every month Finance Advisory Commission Staff Liaison: Hanna Sullivan Scanlon Conf. Room Meets “as needed” Fire and Police Commission Staff Liaison: Mary Jo LeBeau Fire Station #4 1:00 pm 4th Tuesday every month Fire Pension Board Staff Liaison: Hanna Sullivan Fire Station #4 Varies Quarterly (varies) Plan Commission/Zoning Board Staff Liaison: Zoe Heidorn Council Chambers 7:00 pm 3rd Monday every month Minutes of December 13, 2021 Board Meeting 6 IX. PRESIDENT’S REPORT (continued) Entity Location Time Date/Frequency Police Pension Board Staff Liaison: Hanna Sullivan Police Station Varies Quarterly (varies) Special Events Commission Staff Liaison: Tom Friel Public Works 7840 Nagle 6:30 pm 3rd Tuesday on alternating months beginning Feb. Traffic Safety Commission Staff Liaison: Chris Tomich Council Chambers 7:00 pm 1st Thursday every month 4. 5. 6. 7. 8. Mayor DiMaria noted that Trustees have received new liaison assignments and he thanked them for working with him on this. Mayor DiMaria urged everyone to support our local retailers, restaurants, and bars as they recover from these unprecedented times. He noted they need our support now more than ever! The mayor said there are many small businesses open on Dempster and Waukegan, so it’s easy to shop local. it’s tough to be a small business, but especially so in a pandemic. Mayor DiMaria encouraged people to give themselves the current “greatest gift” this holiday season—get vaccinated! Mayor DiMaria said the Village, through the Solid Waste Agency of Northern Cook County (SWANCC) and Elgin Recycling, is offering free holiday lights recycling. Only strings of lights will be accepted (no garland with lights entwined, lighted wreaths, or that sort of thing.) There is a box on the south side of the Village Hall lobby for residents to drop off their holiday lights. This recycling program will end on February 1, 2022. Any questions on what is acceptable for recycling, please visit elginrecycling.com or call 847-448-4311. Mayor DiMaria wished everyone a happy and healthy holiday season from his family and his fellow Board members. X. CLERK’S REPORT Clerk Harford had no report this evening. XI. A. 1. STAFF REPORTS Village Administrator: Mr. Czerwinski reminded the assemblage that the Village Board Meeting scheduled for December 27, 2021 has been cancelled. Additionally, Village Hall and Public Works will be closed on December 24 and 31. Minutes of December 13, 2021 Board Meeting 7 XI. A. 2. 3. 4. 5. STAFF REPORTS (continued) Village Administrator: (continued) Mr. Czerwinski noted that, for 2022, Village Hall and Public Works will be closed for the Memorial Day holiday on May 30; for Independence Day on July 4; for Labor Day on September 5; for Thanksgiving Day and the day after on November 24 and 25; and for Ch ristmas Day on December 26. This information is also available on the Village’s website. Mr. Czerwinski said the Village is grateful to Jim Davis and Scott Perlman from Holiday Home Decorating of Northbrook for their outstanding donation of holiday dec orations, installed, on the Morton Grove monument signs located at the Golf and Waukegan Road Village entrance. These men both grew up in Morton Grove and love their “roots,” and the displays they’ve created again this year are bringing holiday joy to all who pass by. Their family-owned small business offers custom interior home design services and supplies. They also offer free and online design tutorials, and supplies for crafters as well. They definitely deserve our thanks for lifting our spirits and being part of the Morton Grove community. Mr. Czerwinski thanked the Board for confirming the administrative appointments and wished everyone happy holidays. Mayor DiMaria said he has received many compliments from residents on the lighting by the new Harrer Park Pool. He wanted to pass those compliments along to Park Commissioners Keith White and Paul Minx, in attendance this evening, and asked them to pass these compliments along to the Park District staff. B. Corporation Counsel: Corporation Counsel Liston had no report this evening. XII. A. 1. a. TRUSTEES’ REPORTS Trustee Grear: Trustee Grear introduced Ordinance 21-16, Approving a Text Amendment to Modify Regulations Relating to Accessory Structures. He said this is pursuant to Plan Commission Case PC 21-03 heard earlier this evening. As this is a first reading, no action will be taken tonight. He thanked Plan Commission Chairman Steve Blonz and Community Development Administrator Zoe Heidorn for all their har d work on this. Minutes of December 13, 2021 Board Meeting 8 XII. A. 2. 3. TRUSTEES’ REPORTS (continued) Trustee Grear: (continued) Trustee Grear noted that last Saturday, the Morton Grove Days Commission, the Village, and the Park District helped Santa Comes to Town! It was a great event for both children and adults, and he wanted to thank everyone who made it happen. Trustee Grear wished everyone a Merry Christmas and Happy New Year, and hoped everyone would stay healthy and be happy! B. Trustee Khan: Trustee Khan presented Resolution 21-81, Authorizing a Contractual Agreement with Dell, Inc. to Provide for the Renewal of a Microsoft Enterprise Agreement for Microsoft Software Licensing for Operating and Productivity Software for All Village Desktop Computers . She explained that the Village is require d to maintain licensing for the software it uses in daily operations. The operating system, individual applications, and connectivity to servers all maintain their own licensing scheme. The pricing and licensing structure was competitively reviewed to ensure the financial responsibility of this agreement. The Enterprise Agreement renewal includes an annual maintenance support cost for updates and upgrades (Microsoft Software Assurance), as well as the license costs. The licenses and software maintenance structure was originally established in 2008. The Enterprise Agreement has advantages over individual purchases, including lower platform costs, distributed payments, anniversary period renewals, and software upgrade assurances. The license pricing is held stable for three (3) annual renewal periods if there are no adjustments to license quantity. The 2022 renewal is the second renewal period of the three stable pricing periods due to the State of Illinois contract. This payment of $48,455.17 covers the license and maintenance period of January 1, 2022 through December 31, 2022, and this resolution has been prepared in advance of the expiration date for business continuity. Trustee Khan moved, seconded by Trustee Witko, to approve Resolution 21 -81. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Minutes of December 13, 2021 Board Meeting 9 XII. C. 1. a. b. 2. TRUSTEES’ REPORTS (continued) Trustee Minx: Trustee Minx introduced Ordinance 21-17, Amending Title 1, Chapter 11 to Update the Village Fee Schedule. She explained that, in June of 2020, pursuant to Ordinance 20-12, the Village Board amended Title 1 of the Village Code to add a new Chapter 11 entitled “Fees.” The intent of this was to provide a comprehensive fee schedule for various licenses, permits, and services authorized by the Code would be set forth in one location of the Code, so that it could be easily referenced by the public and annually reviewed by Village staff as part o f the annual budget process. At the direction of the Mayor DiMaria and the Board of Trustees, Village staff has reviewed Title 1, Chapter 11 of the Village Code in order to ensure such fees are consistent with fees assessed by State statutes and other municipalities for similar services, and to reflect the costs the Village incurs by administering the services related to said fees. After this review, the Village feels it is reasonable, appropriate, and necessary to update Title 1, Chapter 4, Section 2 entitled “Monetary Penalties and Fines for Specific Violations and Offenses” and Title 1, Chapter 11, Section 4 entitled “Fees and For Specific Permits, Licenses, Certificates, and Services” of the Municipal Code. This Ordinance corrects a vehicle immobilization, towing, and impoundment fee in the Title 1, Chapter 4, Section 2 Fee Schedule, and adds third -party engineering review and inspection fees to the Title 1, Chapter 4, Section 4 Fee Schedule Trustee Minx said, as this is the first reading of this Ordinance, no action will be taken tonight. Trustee Minx wished everyone a happy, healthy, and safe holiday season, adding that she hopes we return to some sort of “normal” in 2022. D. 1. 2. Trustee Thill: Trustee Thill had no formal report this evening, but stated that the reappointment of department heads is one of his proudest votes. They are the people who keep the Village running, as well as those who serve on a Village Commission. He said he’s very thankful the Village has such dedicated staff and residents. As the Village’s liaison to the Solid Waste Agency of Northern Cook County (SWANC C), Trustee Thill reported that 10 communities participated in the “Pumpkin Smash” held after Halloween this year. As a result, 41 tons of pumpkins didn’t end up in landfills! Minutes of December 13, 2021 Board Meeting 10 XII. E. 1. 2. TRUSTEES’ REPORTS (continued) Trustee Travis: Trustee Travis thanked everyone who participated in the Winter Adopt -A-Planter program sponsored by the Community Relations Commission. The planters on Dempster Street, Waukegan Road, and in the Metra station look beautiful! Trustee Travis wished everyone happy holidays and a wonderful New Year. F. 1. a. b. c. Trustee Witko: Trustee Witko presented Ordinance 21-15, An Ordinance Approving an Easement Agreement Between the Village of Morton Grove and the Morton Grove Park District for the Installation and Maintenance of a Water Main in Harrer Park. This is the second reading of this Ordinance. Trustee Witko explained that the Morton Grove Historical Museum is owned by the Morton Grove Park District and is located at Harrer Park, 6250 Dempster Street. The Historical Museum, along with the Village-owned Historical Museum Annex and the American Legion Post #134 Memorial Civic Center receives water service from a single pipeline connected to the Village water main in Dempster Street. The Village Engineer has recommended the Village install a new water main to connect to the water main in Dempster Street and the water main in Harrer Park to improve the water service configuration and the water quality at the Historical Museum and Civic Center. The Village and the Park District have worked together to reach an easement agreement to grant the Village the per- petual right to use a portion of Harrer Park to construct, operate, maintain, repair, and replace a public water main. This Ordinance will approve the Easement Agreement and authorize the Agreement and Plat of Easement to be recorded with the Cook County Recorder’s office. The fiscal impact of this ordinance is $3,000 for document preparation (50% of which will be reimbursed to the Village by the Park District.) Trustee Witko moved to adopt Ordinance 21-15, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Trustee Thill commented, prior to his vote, that there was a time when the Park District and the Village were at loggerheads. With a nod to Park Commissioners Keith White and Paul Minx, he said, “You guys brought the Park District back up to standards; I’m really proud of that.” Minutes of December 13, 2021 Board Meeting 11 XII. F. 2. a. 3. a. b. c. TRUSTEES’ REPORTS (continued) Trustee Witko: (continued) Trustee Witko then presented Resolution 21-75, Appropriation of 2022 Motor Fuel Tax Funds for the Maintenance of Streets and Highways. She explained that each year, the Village receives a portion of the motor fuel tax collected by the State. These funds must be spent on the eligible improvements of roadways. The State requires an estimate and statement of the maintenance expenses for each year of the program . For 2022, the appropriation is $659,000. Trustee Witko moved, seconded by Trustee Travis, to approve Resolution 21-75. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Next, Trustee Witko presented Resolution 21-76, Authorizing the Execution of an Intergovernmental Agreement Amendment With the Illinois Department of Transportation (IDOT) for Federal Funding for Austin Avenue Improvements. She explained that Resolution 15-76, approved by the Board in December of 2015, authorized an intergovernmental agreement with IDOT for federal funding for design engineering costs. IDOT required additional work during project development that was not included in the original contract and required additional engineering effort, increasing the cost by $62,385. The Village has requested and has been allocated federal funding from the Surface Transportation Program (STP) to pay for 70 percent of eligible additional engineering costs, increasing the federal participation from $118,278 to $177,205, which includes a small amount of surplus funding. The original agreement with IDOT needs to be amended, with the agreement included as “Attachment A” in order for the State of Illinois to disburse the federal funds . Trustee Witko moved, seconded by Trustee Thill, to approve Resolution 21 -76. Trustee Grear asked Mr. Czerwinski how things are coming along on the Austin Avenue Improvement project, stating that it seems as though the dates keep getting pushed back, and at this point, the Village has been talking about this for six or seven years. Mr. Czerwinski said it comes down to getting the engineering and the property acquisition accomplished, then the Village has to be in line for the larger amount of money. He fe lt that construction would likely begin sometime in 2023 or 2024. He acknowledged this has been taking some time, but noted that the end result will be something that will last in the Village for a long time. Also, since the preponderance of funds for this project are coming from the federal government, that’s likely to be take a long time as well. Minutes of December 13, 2021 Board Meeting 12 XII. F. 4. a. 5. a. TRUSTEES’ REPORTS (continued) Trustee Witko: (continued) Mayor DiMaria called for the vote on Resolution 21-76. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Trustee Witko next presented Resolution 21-77, Authorizing the Execution of a Task Order Amendment with Ciorba Group, Inc. For Design Engineering Services for Austin Avenue Improvements. She explained that, in November of 2015, the Village approved Resolution 15 -69, authorizing a task order with Ciorba Group, Inc. for design engineering services for Austin Avenue Improvements. Subsequently, the Illinois Department of Transportation (IDOT) required additional work during project development that was not included in the o riginal contract and which required additional engineering effort. The design work was intended to be completed in 2017 and the additional engineering effort will need to be completed at higher hourly rates. Ciorba Group, Inc. has requested additional compensation that will increase the contract amount from $168,967.73 to $231,352.73. Federal funds will reimburse 70% of this contract cost and requires the agreement with Ciorba Group, Inc. to be formalized with an IDOT agreement form. Attachment A includes language about the additional scope of work and associated cost. The fiscal impact of this Resolution is $62,385. Trustee Witko moved, seconded by Trustee Travis, to approve Resolution 21 -77. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Trustee Witko presented Resolution 21-78, Authorizing the Execution of a Service Contract Extension with G&L Contractors, Inc. for the 2022 Material Hauling Program. She explained that the material hauling program is necessary to haul and dispose of construction/ demolition debris, street sweepings, and tree stump grindings, as well as to transport and furnish sand and stone material for the Village. The Village annually contracts with a material hauling con- tractor to assist in the hauling of materials to and from the Public Works facil ity. G&L Contractors, Inc. has satisfactorily performed work on this contract in 2020 and 2021. The contract contains provisions allowing the contract to be extended in 2022. This contract is required to comply with the Illinois Prevailing Wage Act. The contract extension will end on December 31, 2022, and its fiscal impact is $307,700. Minutes of December 13, 2021 Board Meeting 13 XII. F. 6. a. 7. a. b. TRUSTEES’ REPORTS (continued) Trustee Witko: (continued) Trustee Witko moved to approve Resolution 21-78, seconded by Trustee Minx. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Next, Trustee Witko presented Resolution 21-79, Authorizing a Service Contract Extension with Landscape Concepts Management, Inc. for the 2022 Tree Trimming Program. She explained that an annual tree trimming program is necessary to maintain the health and appearance of trees as well as to maintain safety for the public within the Village right -of-ways. The Village annually contracts with tree experts to assist in the trimming of parkway trees. Landscape Concepts Management, Inc. has satisfactorily performed work on this contract in 2020 and 2021. The contract contains provisions allowing it to be extended in 2022. The fiscal impact of this contract is not to exceed $60,000. Trustee Witko moved, seconded by Trustee Grear, to approve Resolution 21 -79. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Trustee Witko then presented Resolution 21-80, Authorizing a Contract Extension with Mid-American Water of Wauconda for the 2022 Fire Hydrant Replacement Program. She explained that it is the Village’s responsibility to keep its 1,170 f ire hydrants running at peak performance to keep the water distribution system running smoothly for optimal fire protection throughout the Village. Over the last seven years, availability and cost of parts has made it harder to repair older hydrants, some dating back to 1928. Thus it is in the Village’s best interest to continue annual fire hydrant replacement. In 2021, Public Works competitively bid for the purchase of fire hydrants, and in February 2021, the Village authorized a contract with Mid-American Water of Wauconda, IL to purchase 50 fire hydrants at $2,668 per hydrant for a total of $133,400. Within the 2021 contract, the Village reserves the right to renew the contract for up to two additional fiscal years at the same pricing and with the same terms and conditions. Upon mutual writing agreement to extend the current contract with the vendor, Mid-American Water of Wauconda has agreed to extend the existing pricing and terms for 2022. The fiscal impact of this contract is $133,400. Minutes of December 13, 2021 Board Meeting 14 XII. F. 8. TRUSTEES’ REPORTS (continued) Trustee Witko: (continued) Trustee Witko moved to approve Resolution 21-80, seconded by Trustee Travis. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye Lastly, Trustee Witko wished everyone a happy and healthy holiday season. XIII. OTHER BUSINESS NONE XIV. WARRANTS Trustee Minx presented the Warrant Register for December 13, 2021 in the amount of $3,909,444.00. She moved to approve this evening’s Warrant Register as presented, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Khan aye Tr. Minx aye Tr. Thill aye Tr. Travis aye Tr. Witko aye XV. RESIDENTS’ COMMENTS Rudy Vilk asked that Trustee Minx, Trustee Thill, and Corporation Counsel Liston use their microphones properly when speaking, as people in the audience often cannot hear them. He said that Mayor DiMaria and Trustee Grear both use their microphones very well. Mr. Vilk also said he has distributed letters from October 10 and doesn’t understand why he has not received any response from any of the trustees. He opined that Corporation Counsel is a problem in the Village and makes too many mistakes. He concluded by wishing the Board a Merry Christmas and a Happy New Year.