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HomeMy WebLinkAbout05-11-2020 ApprovedMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD VIRTUALLY VIA ZOOM MAY 11, 2020 CALL TO ORDER I — Village President Dan DiMaria convened the Regular Meeting of the Village Board at 7:00 p.m. in V. the Council Chambers of Village Hall and led the assemblage in the Pledge of Allegiance. VI. Village Clerk Eileen Harford called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John Thill, Connie Travis, and Janine Witko. VII. APPROVAL OF MINUTES Trustee Minx moved to accept the Minutes of the Regular Board Meeting of April 27, 2020 as presented, seconded by Trustee Ramos. Motion passed unanimously via voice vote. VIII. SPECIAL REPORTS NONE IX. PUBLIC HEARINGS NONE X. RESIDENTS' COMMENTS (Agenda Items Only) NONE Xl. PRESIDENT'S REPORT 1. Mayor DiMaria proclaimed the week of May 17-23 as "The Week of the Graduate," noting that the cancellation of commencement ceremonies and related graduation events at schools throughout the area has created the need to find other means to properly and proudly recognize our student graduates. The school community, led by outstanding and caring school teachers and administrators, is seeking to celebrate all graduates in the Village during the week of May 17 to May 23, designating this as "The Week of the Graduate." Graduates can display ribbons with their school colors on the trees during this week to identify their accomplishments. Mayor DiMaria commended and congratulated all the graduating students in the Village and their families, and offered his best wishes for a happy, healthy, and successful future for all. a. Mayor DiMaria said the Village is requesting all residents to salute the graduating students by joining the "Make Some Noise for the Class of 2020" on Wednesday, May 20, at 8:20 p.m. by making noise, singing songs, or shouting congratulations from 8:20 to 9:00 p.m. He said he'd be playing his drums! XI. PRESIDENT'S REPORT (continued) b. Mayor DiMaria then provided on update on the current climate of the State and the Village re- garding COVID-19: c. He stated that COVID-19 was an international pandemic. It's frightening that there's no vaccine for it yet, and that it can be transmitted by people whether they're showing symptoms or not. He said that, while most who contract this disease will recover, the risk of severe illness, and even death, is a reality. d. Mayor DiMaria reminded everyone that we are all in this together, and we'll all get through this together. He assured everyone that he, the Village Board, and the staff are taking this very seriously. Their top priority is the health, safety, and welfare of all in the Morton Grove community. The spread of COVID-19 will increase exponentially unless we all work together to slow it down, and Morton Grove is already doing a great job of that. He cautioned that, as the weather gets better and more people take advantage of being outside, it'll get harder to remember social distancing and other safe -keeping practices. Mayor DiMaria encouraged people to "stand firm so that by fall, we can get some normalcy back in our lives." e. Mayor DiMaria said, in order to protect staff and residents, Village buildings will remain closed to the public. Residents are encouraged to pay Village bills online or drop them off in the marked container in the Village Hall south parking lot. He urged people to call the Village at 847-965-4100 if they are in need of any assistance. He said, "Let's do what we can to keep our loved ones, neighbors, and coworkers safe." He added that the Board and Village staff are in the process of looking at ways to reopen SAFELY. f. Mayor DiMaria reminded people to: • Practice Social Distancing, Wash your hands frequently, Cover your coughs and sneezes, Eliminate gatherings of more than 10 people, Work from home if possible Stay home and self -quarantine if you are sick g. He said following these recommendations of the CDC will help limit people's exposure to this vi- rus and contribute to the national effort to "flatten the curve." h. Mayor DiMaria asked everyone to be a good neighbor and check on those who are elderly or who may have comprised health, and who therefore are at a higher risk of contracting the virus. He reminded everyone that our emotional wellness is just as important right now as our physical wellbeing, perhaps even more so. i. Mayor DiMaria said, "Now, more than ever before, our local restaurants and businesses need your loyalty and your support. Please continue to support our local restaurants and local econo- my by ordering from one of the many restaurants offering pick-up or delivery services during the mandated closure period." He said the Village has posted a listing of restaurants that are open for pick-up or delivery on its website, and said, "Remember, these are the same restaurants that we ask to donate or sponsor all of our events, such as Taste of Morton Grove. Now it's time that we give back to them." Mayor DiMaria asked everyone to keep all first responders and health care providers in their thoughts and prayers, noting that they are working for us at a time when we need them the most. J• 2 — 'flutes of Ma 11, 2020 Board Meeting v r XI. PRESIDENT'S REPORT (continued) k. Finally, Mayor DiMaria asked people to please keep the 2020 graduates in mind, as they have accomplished much but are unable to celebrate. As he stated in the proclamation, in concert with area schools, the Village is designating the week of May 17 as "The Week of the Graduate," and he hoped everyone would join in "making some noise" on May 20 at 8:20 p.m. to recognize the 2020 graduates. He said, "Morton Grove truly is incredibly close and amazingly open. Let's show the world and our surrounding communities our strong community spirit. Together we will get through this unprecedented time." XII. CLERK'S REPORT Clerk Harford had no report this evening. XIII. STAFF REPORTS A. Village Administrator: 1. Mr. Czerwinski said that no legislative or financial actions, pursuant to Ordinance 20-08, have been taken. 2. Mr. Czerwinski said that most Village staff continues to work remotely, the key activities are to do all essential projects and to ensure that the Village continues to function He said he's very proud of Village staff and very appreciative of the support of the Village Board. B. Corporation Counsel: Corporation Counsel Liston had no report this evening. XIV. TRUSTEES' REPORTS A. Trustee Grear: Trustee Grear presented for a first reading Ordinance 20-10, Approving a Final Plat of Subdivision and Accepting Certain Improvements for the Lexington Walk Subdivision, Located at the Southwest Corner of Capulina and Ferris Avenues in Morton Grove, Illinois. a. He explained that this Ordinance will approve the Final Plat of Subdivision, release financial guarantee, and accept public improvements for Lexington Walk, according to Municipal Code Title 12, Chapter 8, Section 3. b. Trustee Grear said that Ordinance 17-24, adopted in September of 2017, granted a Special Use for a Planned Unit Development called Lexington Walk, comprised of 36 townhomes in a total of 7 buildings at the southwest corner of Capulina and Ferris Avenues. The preliminary plat was approved and construction work was completed in 2020. c. The contractor has fulfilled the requirements and obligations required by the Municipal Code and the subdivision is ready for the Village to move the process in the Unified Development Code to approve the final plat of subdivision, release the developer from some financial and construction obligations, and accept the public improvements constructed in the public right-of-way. 1. 3 XIV. TRUSTEES' REPORTS (continued) inuteaof M 7 11 2020136ard'Meetin A. Trustee Grear: (continued) d. Trustee Grear said this Ordinance will approve the final Plat of Subdivision, accept the dedication of rights-of-way and easements depicted on the Plat, accdept certain improvements constructed by the Developer, and confirm that certain improvements, including private non -conforming streets, will not be accepted by the Village, but will continue to be owned and maintained by the Developer. Trustee Grear noted that, as this is the first reading of this Ordinance, no action will be taken this evening. 2. Trustee Grear said that the Morton Grove Days event, including the carnival, fireworks, and parade, has been postponed for the foreseeable future. The Special Events Commission will meet to look at different dates and discuss having a different sort of event to possibly be held sometime later this year. B. Trustee Minx: Trustee Minx had no formal report this evening, but said she seconded the Mayor's comments. C. Trustee Ramos: Trustee Ramos had no report this evening, but urged everyone to continue to follow the CDC's recommendations and guidelines regarding COVID-19. D. Trustee Thill: Trustee Thill had no formal report this evening. E. Trustee Travis: Trustee Travis said that the Community Relations Commission -sponsored "Adopt -a -Planter" event would be held on Saturday, June 6. It will be a no -contact event in that a masked volunteer will take your name, get your plantings, and put it in your back seat. Pick-up will take place at the Civic Center parking lot from 9:00 a.m. to 11:00 a.m. Residents who "adopt a planter" are encouraged to enhance it by adding their own flowers or plantings. Public Works staff will water the planters on a weekly basis. Trustee Travis said anyone needing more information should contact crc(c�mortonoroveil.oro. 4 Minutes of May 11, 2020 Board Meetin. a. b. TRUSTEES' REPORTS (continued) Trustee Witko: Trustee Witko presented Resolution 20-24, Authorizing the Acceptance of a Material Proposal From Arrow Road Construction Company for the 2020 Material Purchasing Program. She explained the Village has an annual program, dependent on funding appropriations, to purchase asphalt to be used to maintain Village right-of-ways and properties. This contract was bid through a public process in accordance with the Municipal Code and Illinois Department of Transportation requirements. The lowest bid was from Builders Asphalt LLC. This company furnished asphalt to the Village in 2017 and 2018. The Public Works Director considered their service to be unreliable and did not meet the needs of the Village. The Village Administrator, as purchasing agent, rejects the bid of Builders Asphalt LLC. The lowest responsive and responsible bidder is Arrow Road Construction Company with a bid of $113,550. The bid includes an estimated cost of $54,000 for the Public Works Department to drive to and from the asphalt plant in Mt. Prospect. The remaining amount of the bid is $59,550 and is for purchasing asphalt and recycling of asphalt material. Authorization is requested for up to the budgeted amount of $65,000. Trustee Witko moved, seconded by Trustee Travis, Trustee Ramos asked sought clarification as to the Mr. Czerwinski said all the vendors bid on a certain the same when comparing the bids. But the Village be needed for patching throughout the year. to approve Resolution 20-24. difference between the two amounts. quantity, so that all the quantities would be needs to spend the entire budget, and it will Mayor DiMaria called for a vote on Resolution 20-24. Motion passed: 6 ayes, 0 nays. Tr. Grear Tr. Thill Tr. Minx �e Tr. Travis awe 2. Trustee Witko encouraged everyone to stay safe! XV. OTHER BUSINESS NONE XVI. WARRANTS Tr. Ramos ay± Tr. Witko aye Trustee Minx presented the Warrant Register for May 11, 2020 in the amount of $513,404.97. She moved that the Warrants be approved as presented, seconded by Trustee Witko. Motion passes: 6 ayes, 0 nays. Tr. Grear Tr. Thill Rya Tr. Minx Tr. Travis Tr. Ramos Ay Tr. Witko aye 5 imut9soLMe 11,2020 B atdMeetr a" XVII. RESIDENTS' COMMENTS 1. Mr. Czerwinski noted that one comment was received from JoAnn Rapp, 8922 N. Mango, asking "What is the status of the staff report on the Sustainability Plan?" The comment further references page 11 of the October 28, 2019 Board Meeting Minutes: "Mayor DiMaria said he has asked the Village Administrator to evaluate this issue and provide recommendations to the Board during the first quarter of 2020," and page 6 of those same Minutes: "Will the mayor create a commission or a board with the mission of developing a sustainability plan for Morton Grove, and schedule its first meeting by February 1, 2020?" a. Mayor DiMaria responded by thanking Ms. Rapp and reiterating that sustainability is a priority for the Village. He said that his original timeline was that recommendations would be provided to the Board in the first quarter of 2020 and that a board or commission would be created in the early part of 2020. However, due to the COVID-19 pandemic, the Village is short-staffed, so the time- line is delayed. Nevertheless, staff has done some work on this, which is currently on hold. Mayor DiMaria apologized for the delay, reiterating, "We are working on it." XVIII. ADJOURNMENT There being no further business before the Board, Trustee Minx moved to adjourn the meeting, seconded by Trustee ThiII. Motion passed unanimously via voice vote. The meeting adjourned at 7:22 p.m. 6 Minutes of May 11, 2020 Board Meeting PASSED this 8th day of June, 2020. Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROF D y 8th ay June, 2020. Daniel P. DiMaria, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 9th day of June, 2020. Eileen Scanlon Harford, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by Teresa Cousar 7