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HomeMy WebLinkAbout06-22-2020-ApprovedMINUTES OF THE JUNE 22, 2020 REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD REMOTELY PURSUANT TO THE GOVERNMENT EMERGENCY ADMINISTRATION ACT CALL TO ORDER I — Village President Dan DiMaria convened the Regular Meeting of the Village Board at 7:00 p.m. V. via Zoom, Corporation Counsel joining from the Council Chambers of Village Hall. Mayor DiMaria led the Board and attending staff members in the Pledge of Allegiance. VI. Village Clerk Eileen Harford called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John Thill, Connie Travis, and Janine Witko. Clerk Harford verified that all the Board members could hear one another by a show of hands so indicating. Mayor DiMaria asked that participants mute themselves until such time as they needed to speak. VII. APPROVAL OF MINUTES Trustee Grear moved to accept the Minutes of the Regular Board Meeting of May 11, 2020 as presented, seconded by Trustee Minx. Corporation Counsel Liston reminded the Board that all votes during a remote meeting must be roll call votes. For the acceptance of the Minutes of the Regular Board Meeting of May 11, 2020, the motion passed: 6 ayes, 0 nays. Tr. Greer me Tr. Minx Eyg Tr. Ramos Tr. Thill aye Tr. Travis aye Tr. Witko VIII, IX. SPECIAL REPORTS NONE PUBLIC HEARINGS NONE X. RESIDENTS' COMMENTS (Agenda Items Only) NONE X1. PRESIDENT'S REPORT 1. Mayor DiMaria said he was happy to announce that Illinois will be moving to Phase 4 this coming Friday. The Village will provide more information on its website and via its e -newsletter. Minutes of June 22, 2020 Board Meetin. Xl. PRESIDENT'S REPORT (continued) a. Phase 4 allows indoor dining in bars and restaurants with seating restrictions; private gatherings of up to 50 people; movie theaters, health clubs, and bowling alleys can reopen and serve a maximum capacity of 50 people; youth and recreational activities can begin, and some water- based activities can commence with restrictions. b. Mayor DiMaria asked residents to continue to patronize Morton Grove restaurants, particularly several that have stepped up to offer temporary outdoor dining: Afghan Kabob, 6000 Dempster; Bringer Inn; Broast Express, 9400 Waukegan Road; Burt's Place; El Sol Mexican Restaurant; Hal Mae Bo Ssam, 9412 Waukegan Road; Kappy's American Grill; Martin's Pancake House, 7947 Golf Road; Moretti's; Pequods; and Tava, 7172 Dempster. Mayor DiMaria also noted that Catering By Design at 9204 Waukegan Road offers a mini -market from 9:00 a.m. to 2:00 p.m. on Saturdays. c. Mayor DiMaria noted that last week saw the official reopening of Village Hall. Hours are Monday through Friday, 9:00-10:00 a.m. for seniors and disabled people; 10:00 a.m. —4:00 p.m. for all others. Village Hall is closed on weekends. He thanked Village staff and said that the Village is satisfied with the plans currently in place. d. Mayor DiMaria said that, to date, there have been 302 reported cases of COVID-19 in the Village and 15 deaths. He extended his personal and the Board's condolences to those 15 families. He said that, overall, things seem to be getting better and we are getting through this together. e. Mayor DiMaria encouraged residents to come and check out Morton Grove's new French Market, on Saturdays from 8:00 a.m. to 1:00 p.m. in the Civic Center parking lot. Attendees should wear masks. He urged everyone to keep being safe, adding that we're hopefully all moving rapidly to some semblance of normalcy. XII. CLERK'S REPORT Clerk Harford had no report this evening. XIII. STAFF REPORTS A. Village Administrator: Mr. Czerwinski had no report this evening. B. Corporation Counsel: Corporation Counsel Liston had no report this evening. 2 Minutes of June 22, 2020 Board Meetin. XIV. A. Trustee Grear: 1. Trustee Grear presented Ordinance 20-11, Approving an Amendment to Special Use Permits (Ord. 01-06, 05-08, 13-14, and 18-06) to Allow the Expansion of a Home Improvements Center at 6301 Oakton Avenue, Morton Grove, Illinois. TRUSTEES' REPORTS This is the second reading of this Ordinance. a. Trustee Grear explained that Menards, Inc. is seeking to expand three portions of its existing facility: a 15,070 square foot expansion of the eastern outdoor warehouse building; an 8,092 square foot addition of heated storage and pick-up space to the east of the principal structure, and a 7,103 square foot expansion of the garden center to the west of the principal structure. Menards is proposing a total of 325 parking stalls within the existing lot and an additional 50 spaces within the parking lot to the west of River Drive, for a total of 375 off-street parking spaces dedicated to Menards sole use. While the submitted parking and traffic impact study establishes a peak demand of 350 parking spaces, in order to ensure that demand does not exceed the availability of dedicated off-street parking, staff recommends increasing the parking requirement approved under the Special Use Permit to 375 parking spaces, which will prohibit the Applicant from removing any additional parking spaces without prior review and approval by the Plan Commission and the Board of Trustees. b. Trustee Grear said that proposed conditions of approval of the amendment include, but are not limited to: a requirement for 375 parking spaces, 50 of which will be on River Drive; a requirement for activities associated with DiMeo Construction Company to cease and for the eastern portion of the site to be fully restored to previous approved conditions; a requirement for al! truck parking activity not associated with the principal use of a home improvement center to cease prior to the Board's approval of the amending ordinance; and a requirement for the property owner to cooperate with the Village in construction of the planned multi -use path to be located within the public right-of-way directly north of the subject property. c. Trustee Grear added that the Appearance Commission, the Traffic Safety Commission, and the Plan Commission each had unanimously voted to recommend approval of this application, with conditions. Trustee Grear moved to adopt Ordinance 20-11, seconded by Trustee Minx. Motion passes: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx ave Tr. Ramos aye Tr. Thill Tr. Travis 2y1 Tr. Witko Rya d. Lastly, Trustee Grear wished everyone a happy and safe Fourth of July, and encouraged people to enjoy their time with their families. B. Trustee Minx: Trustee Minx presented Ordinance 20-12, Amending Titles 1, 3, 4, 5, 6,7,8, 9, 10, and 12 of the Village of Morton Grove to Establish a Comprehensive Fee Schedule. 3 Minutes of June 22, 2020 Board Meetin. XIV. B. Trustee Minx: (continued) TRUSTEES' REPORTS (continued) a. Trustee Minx explained that this Ordinance will modify relevant sections of the Village Code to allow for the establishment of a comprehensive Fee Schedule. Doing so will provide a centralized opportunity with ease of reference to present charges and user fees in an organized manner and provide a more efficient application and review of Village charges and fees. This Ordinance will facilitate annual review of charges and user fees during the Annual Budget development process to ensure they reflect the cost of providing fee-based services and the cost of municipal operations. Trustee Minx moved, seconded by Trustee Ramos, to adopt Ordinance 20-12. Motion passes: 6 ayes, 0 nays. Tr. Grear gym Tr. Minx g]L Tr. Ramos gym Tr. Thill ave Tr. Travis Lym Tr. Witko ave C. Trustee Ramos: Trustee Ramos had no formal report this evening, but wished everyone a happy and healthy Fourth of July holiday. D. Trustee Thill: Trustee Thill had no formal report this evening. E. Trustee Travis: Trustee Travis had no formal report this evening. F. Trustee Witko: 1. Trustee Witko presented Ordinance 20-13, Amending Title 7, Chapter 5 of the Municipal Code Entitled "Sewer Regulations." a. This is the second reading of this Ordinance. Trustee Witko explained that the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) collects and treats wastewater from the Village's sewer system. MWRDGC requires the public sewer systems, whose wastewater they treat, to have programs that will reduce the amount of clean rainfall and groundwater entering their treatment facilities and cause sewers to back-up into building basements or to overflow into rivers and streams. This Chapter of the Municipal Code had its last significant update in 1985. Currently, all of the regulations in this Chapter were reviewed to ensure current and future needs of the Village are met. 4 Minutes of June 22, 2020 Board Meetin . XIV. F. Trustee Witko: (continued) Trustee Witko moved to adopt Ordinance 20-13, seconded by Trustee Minx. Motion passes: 6 ayes, 0 nays. Tr. Grear Ey± Tr. Minx aye Tr. Ramos kyl Tr. Thill aye Tr. Travis aye Tr. Witko TRUSTEES' REPORTS (continued) 2. Next, Trustee Witko presented Resolution 20-29, Authorizing the Execution of a Contract with Strada Construction Company for the 2020 Concrete Replacement Program. a. She explained that the 2020 Concrete Replacement Program addresses concrete features disturbed by utility repairs and deteriorated sections of sidewalk and pavement. This contract was bid through a public process in accordance with Village Code. Two sealed bids were received. Strada Construction submitted the lowest responsible bid in the proposal amount of $162,150, which is $10,260 more than the Engineer's Estimate of Cost. Since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. This work should be completed in July 2020. Additional work that emerges during the summer of 2020 will be repaired in September 2020 and paid with the remaining funds. b. c. Trustee Witko moved, seconded by Trustee Travis, to approve Resolution 20-29. Trustee Ramos noted that the line item for Concrete Replacement is $275,000, but this contract is only for $162,150. Mr. Czerwinski responded that what that means is the work being done in July will be $162,150 worth of work, and there will still be funds available in that account to pay for subsequent work done in September, which will be bid at that time. Trustee Grear asked when the work would start, if it is expected to be completed in July. Mr. Czerwinski said that as soon as the contract is executed, the company is prepared to mobilize. He added that Public Works is "acutely aware" of all the locations where concrete replacement is necessary. Mayor DiMaria called for the vote on Resolution 20-29. Motion passes: 6 ayes, 0 nays. Tr. Grear Tr. Thill Tr. Minx Tr. Travis Ryt Tr. Ramos Tr. Witko Lyg 3. Trustee Witko then presented Resolution 20-25, Authorizing the Amendment of a License Agreement Between Sigecom, LLC and the Village of Morton Grove For use of the Village Right -of -Ways. a. She explained that Resolution 16-37, approved in May of 2016, authorized the execution of a license agreement between Sigecom, LLC and the Village for the installation and maintenance of fiber optic telecommunications cables on existing utility poles and/or within underground conduit located within the Village right-of-ways. The Village and Sigecom, LLC desire to clarify and confirm the locations, ownership, and maintenance responsibilities of the cables that have been installed through an amendment to the license agreement. 5 XIV. F. Trustee Witko: (continued) b. Sigecom, LLC intends to assign the license agreement to MClmetro Access Transmissions Services Corp. The license agreement requires Sigecom, LLC to compensate the Village with donated fiber strands for the Village's use in telecommunications. The Village and Sigecom, LLC desire to amend the compensation specified to be a one-time payment from Sigecom, LLC to the Village in the amount of $25,000. TRUSTEES' REPORTS (continued) Minutes of June 22, 2020 Board Meetin Trustee Witko moved to approve Resolution 20-25, seconded by Trustee Grear. Motion passes: 6 ayes, 0 nays. Tr. Grear Tr. Minx ave Tr. Ramos 01 Tr. Thill ayA Tr. Travis ave Tr. Witko aye 4, Trustee Witko next presented Resolution 20-26, Authorizing the Execution of a Contract With Midwesco Mechanical and Energy, LLC to Replace HVAC Equipment at 6101 Capulina Avenue. a. She explained that the air conditioning units for the Village Hall and Police Department were in- stalled in 1979. These units have exceeded their service life. Replacement has been deferred since 2010 and is now the only practical solution. This contract was bid through a public process in accordance with Village Requirements. This work must conform to the Prevailing Wage Act. Four sealed bids were received, with the low bid coming from Midwesco Mechanical & Energy, LLC of Des Plaines, IL. The estimated value of this work is $168,024. Trustee Witko moved, seconded by Trustee Minx, to approve Resolution 20-26. Motion passes: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx ayA Tr. Ramos Tr. Thill aye Tr. Travis LyA Tr. Witko 5. Trustee Witko then brought forward Resolution 20-27, Authorizing the Execution of an Agreement With Concentric Integration for Phase 11 Supervisory Control and Data Acquisi- tion (SCADA) System Improvements for the Water Distribution SCADA System. a. She explained that the original SCADA system was installed in 1993 to monitor and operate the Village's water distribution system. In 2018, Resolution 18-02 was approved and Phase 1 SCADA improvements were completed. Resolution 18-02 found it to be in the best interest of the Village to phase in the improvements over the next four years, performing the phases on a priority format by Concentric Integration. With the Morton Grove/Niles Water Commission (MGNWC) work well underway in 2019, SCADA work was required to properly interface the communications between the MGNWC Nagle Avenue Pumping Station and Morton Grove's existing North and South Pumping Stations, thus delaying planned Phase 11 SCADA Improvements until 2020. Funds for the Phase II SCADA Improvements are in the adopted 2020 Budget for reporting software to be completed in the second half of 2020. Phase II SCADA Improvement costs are $48,200. 6 Minutes of June 22, 2020 Board Meetin • XIV. F. Trustee Witko: (continued) Trustee Witko moved to approve Resolution 20-27, seconded by Trustee Travis. TRUSTEES' REPORTS (continued) b. Trustee Grear asked if this was under the Morton Grove -Niles Water Commission (MGNWC). Mr. Czerwinski replied that it is not; this is for Morton Grove's water distribution system. Morton Grove awaited completion of the MGNWC system before proceeding with the SCADA updates. In so doing, Morton Grove "paused" on its own system upgrades. Now that Phase I of Morton Grove and of MGNWC is completed, it's appropriate for Morton Grove to complete Phase II improvements, and then Phase III and Phase IV after that. Mr. Czerwinski noted that Phases III and IV will provide integrated telemetry regarding our water system to our operators, to our pumps, and to the MGNWC. Mayor DiMaria called for the vote on Resolution 20-27. Motion passes: 5 ayes, 0 nays. 1 abstention. Tr. Grear Tr. Thill Tr. Minx Tr. Travis ae Tr. Ramos abstain Tr. Witko 6. Lastly, Trustee Witko presented Resolution 20-28, Approving Sanitary Sewer System Long - Term Operation and Maintenance Program. a. She explained that this is to approve a long-term operation and maintenance program for the Village's sanitary sewer system. A sanitary sewer system is intended to convey only wastewater. A combined sewer conveys wastewater as well as drainage generally related to precipitation and wet -weather events. A sanitary sewer system that is not properly maintained, operated, and repaired can pose risks to the environment and to public health. b. The Metropolitan Water Reclamation District of Greater Chicago (MWRD) requires its satellite entities for which they receive and treat wastewater, like the Village, to have a Tong -term operation and maintenance program submitted to them by July 10, 2019. The Village had requested extra time to more thoroughly review the requirements within its code. Village staff has developed a long-term operation and maintenance plan which meets MWRD's requirements. The goals of this plan are to (1) establish standards and procedures by which the Village will maintain, operate, repair, and expand its sanitary sewer system; (2) establish responsibility for the Village to maintain and operate the sanitary sewer system; (3) maximize operational time of the entire sanitary sewer while conducting maintenance, repair, and replacement work as economically as possible; and (4) reduce occurrences of sanitary sewer overflowing its wastewater into the river and backing up into basements. Some changes to the Municipal Code were required in order to meet the minimum requirements of the MWRD. c. Trustee Witko said this program formalizes the existing operation and maintenance of the sanitary sewers. Future costs can be expected to increase as some activities migrate from discretionary to mandatory. Adjustments to costs associated with this program will be included in the annual adopted budget approved by the Village Board. Trustee Witko moved, seconded by Trustee Ramos, to approve Resolution 20-28. 7 Minutes of June 22, 2020 Board Meetin XIV. F. Trustee Witko: (continued) TRUSTEES' REPORTS (continued) d. Trustee Thill asked Mr. Czerwinski if the Village consistently watches for downspouts that are not connected or are emptying into driveways, running into sewers, or for sump pumps that pump into drains. He wondered if such things were illegal. Mr. Czerwinski said the Village's plan is to restrict as much water as possible in quadrants of the Village and divert it to permeable areas to be stored and easily thrown into sanitary sewers. With many combined sewer systems, the Village will do all that type of investigating, as well as perform dye tests and smoke tests. The Village wants to reassure MWRD, and this restates Public Works' continuous efforts. e. Trustee Thill asked again if downspouts running into driveways into sewers were illegal. Mr. Czerwinski said downspouts should not be going to the sewers in general, but it depends on whether the water's going into a sanitary sewer system or a combined sewer system. He asked Trustee Thill to provide addresses so the matter could be investigated. Mayor DiMaria then called for the vote on Resolution 20-28. Motion passes: 6 ayes, 0 nays. Tr. Grear Tr. Minx i Tr. Ramos kyl Tr. Thill Ey± Tr. Travis Ly± Tr. Witko ave XV. OTHER BUSINESS Mayor DiMaria said he had "passed the torch" of chairmanship of the Northwest Municipal Con- ference (NWWMC) to Lake Bluff Mayor Kathleen O'Hara. He said it was an interesting year un- der his tenure and noted that it was a pleasure to serve and to represent 43 municipalities. Much of the efforts of the NWMC are expended in Springfield, representing the various municipalities. Mayor DiMaria thanked everyone for their support of his tenure. XVI. WARRANTS Trustee Minx presented the Warrant Registers for June 22, 2020 in the amount of $443,915.66. She moved that these Warrant Registers be approved as presented, seconded by Trustee Witko. Motion passes: 6 ayes, 0 nays. Tr. Grear awe Tr. Minx Ly1 Tr. Ramos Tr. Thill aye Tr. Travis aye Tr. Witko aye XVII. RESIDENTS' COMMENTS Mayor DiMaria asked Mr. Czerwinski to read the residents' comments which had been received related to this meeting. Mr. Czerwinski read the following a letter, dated June 21, from Violeta Nabong and representatives of Neighborhood Alliance regarding problems caused by an auto repair business. 8 Minutes of June 22, 2020 Board Meetin • XVII. RESIDENTS' COMMENTS (continued) Mr. Czerwinski responded, saying, "Staff has and will continue to monitor the site and the issues of concern." He said that this group sends him photos and emails; in fact, he received photos today. He (and other times, inspectors) went to the site to observe the situation. He said that, over the last year, numerous citations have been issued against the property. Mr. Czerwinski said staff has worked with the property owner and the business and many of the previously -stated concerns of this group have now been eliminated. He said there are no more cars dropped off after hours and the parking of damaged semis on the east side of the property has been eliminated. He said he observes the property almost on a daily basis as he comes to and leaves from work, so he can see that these issues are no longer occurring. He said that, often when concerns are raised, and he goes to the site, the concerns are either gone or no longer exist. Mr. Czerwinski said that he encourages the residents to contact the Building Department or his office immediately when the concern occurs, because then he can go out right away to take a look and understand and resolve the concern. He added that the use of the eastern area for storage of trucks after hours has been eliminated, and the parking of storage trailers in the allowed car storage area has also been eliminated. He said that, without knowing when the pic- tures he receives were taken, it's very difficult to take appropriate action. Mr. Czerwinski remarked that, about three weeks ago, he observed that the eastern door of the facility was open. He contacted the owner and he resolved it. Mr. Czerwinski said he hasn't seen the eastern door open since then except when the company is using it for their business, which is appropriate. He assured the Board and the residents that he and staff take this matter very seriously. The owner gets notified of every complaint and the site is checked whenever concerns come in. He said staff will continue to check the site and work with the owner, but said there have been vast improvements on this site. He said he would reach out to the resident group and schedule time to sit down with them and discuss this. Corporation Counsel Liston pointed out that a "Special Use Permit" doesn't mean a business is getting less rules—they actually have more rules with which they must comply. A "Special Use" is issued for a business which is allowable within a certain zoning district, but special considera- tion is given to it because it might be a business which needs an additional set of rules. In this case, this business has to comply with village noise ordinances, nuisance ordinances, and all the building requirements that any other business must follow. Trustee Grear added that he, too, has been to the site a number of times, sometimes with Mr. Czerwinski, and knows for a fact that Mr. Czerwinski has acted on every complaint and every photo he has received. He feels that there truly has been a dramatic improvement in that site. Mr. Czerwinski said the next comment was from JoAnn Rapp, 8922 N. Mango. She asked Mayor DiMaria, "How do you and staff define the term "sustainability plan" that can be implemented for improving the overall, long term quality of life in our village?" Mayor DiMaria noted that he and Mr. Czerwinski have been meeting on this matter. Mr. Czerwinski said that staff continues to work on a draft sustainability plan, and is using guide -lines from the NWMC. Staff has also prepared some proposed Code changes which will allow the Village to combine the former Natural Resources Commission and the Environmental Health Commission. The Code changes will be presented to the Board at its July 13 meeting, with final approval expected at the Board's July 27 meeting. Once the new commission is established, the mayor will select and appoint members to it, with the goal of having the new commission set its first meeting in September. Mr. Czerwinski said that staff anticipates having 9 XVIII. Minutes of June 22, 2020 Board Meetin RESIDENTS' COMMENTS (continued) a draft outline of the Village's sustainability plan by the end of the first or second meeting of the new commission. Mayor DiMaria noted that he already has some resumes and apologized for the delay in getting this going. He said the Village is doing its best and he expressed his conviction that, working to-gether with this group and their input, the Village will get to a good place. ADJOURNMENT There being no further business before the Board, Trustee Minx moved to adjourn the meeting, seconded by Trustee Witko. Motion passes: 6 ayes, 0 nays. Tr. Greer ave Tr. Minx Eyg. Tr. Ramos au Tr. ThiII ,ave Tr. Travis aye Tr. Witko ave The meeting adjourned at 7:45 p.m. 10 PASSED this 13th day of July, 2020, Trustee Grear Trustee Minx Trustee Ramos Trustee Thill Trustee Travis Trustee Witko APPROVED by me this 13th day of July, 2020. 1 Daniel P. DiMaria. Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my office this 14th day of July, 2020. Eileen Scanlon Harford, Village jerk Village of Morton Grove, Cook County. Illinois Minutes of June 22, 2020 Board Meetin Minutes by Teresa Causar 11