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HomeMy WebLinkAbout2012-04-23 Board MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER APRIL 23, .201.2 CALL TO ORDER I. Village President Dan Staackmann called the meeting to order at 7:00 p.m. and directed the Clerk to call the roll. U. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. III. APPROVAL OF MINUTES a. Regarding the Minutes of the Special Meeting of April 9, 2012, Trustee DiMaria moved, seconded by Trustee Toth, to accept the Minutes as presented. Motion passed unanimously via voice vote. b. Regarding the Minutes of the April 9, 2012 Regular Board Meeting, Trustee DiMaria moved, seconded by Trustee Thill, to accept the Minutes as presented. Motion passed unanimously via voice vote. IV. SPECIAL REPORTS Presentation by the Morton Grove Farmers' Market Kristina Otte, who chairs the Farmers' Market committee, said she was pleased to announce the Market's new location, 6210 Dempster Street. She said that there has been increased interest from vendors this year because of the new location. The Market begins on Saturday, May 12, as a "Mother's Day" market, open from 8:00 a.m. til noon. Beginning June 2, the Market will be open every Saturday (except for Saturday, June 30, due to the 4th of July festivities), from 8:00 a.m. til noon, dosing October 20th. Nine of the vendors this year are from Morton Grove. Ms. Otte encouraged residents to come out and shop at the market or volunteer, noting there are lots of opportunities for volunteers. She also encouraged community groups to contact her if they'd like to have a booth at the Market. She thanked the Park District for being the Market's new "host", and thanked the Village, especially the members of EMA, as well as her coworkers on the Farmers' Market committee, for all they do. Minutes of A • ril 23, 2012 Board Meetin • V. PUBLIC HEARINGS a. Trustee Dan DiMaria moved to open the Public Hearing regarding the Electric Residential Aggregation Plan for Residents and Small Businesses. Trustee Marcus seconded the motion. Motion passed unanimously via voice vote. b. Village Administrator Ryan Horne provided some background. A new State law now gives municipalities the ability to go out on the open market to negotiate lower rates for the cost/supply portion of residents' and small business' electric bilis. Residents and small businesses will have the flexibility of being able to opt out of the program if they so desire. ComEd will still supply delivery service and will do the billing no matter which supplier is chosen. This is the first of two Public Hearings being held as provided by the new State law. This is an opportunity for residents to ask questions, make statements, or comment on this matter. c. Trustee Thill asked if ComEd can raise the cost of distribution and/or maintenance (line) charges. Mr. Horne said yes, they can. Trustee Marcus noted that some residents have already received mailings from other electric distribution companies and are wondering if those are different from what the Village is doing. Mr. Horne responded that the cost to actively market to residents prohibits residents from getting a good deal. The best way to get a good deal is to go through aggregation. Residents have not lost their ability to try to negotiate their own deal, but Mr. Horne cautioned that if they do, and then decide they like the prices the Village negotiates instead, they should look carefully to make sure there's no penalty clause for getting out of the deal they negotiated on their own. The Village is confidents that, with a bigger pool of people, it will be able to negotiate a better discount. Mr. Horne said the Village is hoping to finalize a contract by mid- to late summer. e. Resident Mary Cunningham wondered about residents who may have already signed up with a different provider. How will that be handled? Mr. Horne said that those residents can choose to stay with the provider they chose, or they can switch over to the Village's provider. However, if their current provider has a penalty clause, they may decide to wait and switch over to the Village's once their contract is done. Residents who are still with ComEd—who have not switched providers—will automatically be signed up with the provider the Village chooses, but they will maintain the ability to opt out of having the Village's provider. f. There being no further comments or questions, Trustee DiMaria moved to close the Public Hearing, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye VI. RESIDENTS' COMMENTS (Agenda Items Only) NONE 2 Minutes of A.ril 23, 2012.Board Meetin., VII. PRESIDENT'S REPORT Mayor Staackmann proclaimed April 28, 2012 as "Rev. John P. Smyth Day" in the Village, noting that Father Smyth has been recognized nationally and locally for innovative and creative strategies in the caring of young people at risk. Fr. Smyth has significantly impacted the lives of thousands of boys and girls in the Chicago area for many years, and served at Maryville Academy from 1962 to 2007. He is now the president of Notre Dame College Prep in Niles. Mayor Staackmann encouraged all residents to celebrate the contributions Fr. Smyth has made. An anniversary Mass will be held on Friday, April 27, to honor Fr. Smyth for his fifty years of dedication to the priesthood. Trustee DiMaria noted that Fr. Smyth was also a first-round NBA draft pick, but chose the priesthood instead, which he found commendable. 2. Mayor Staackmann thanked the Board and the transition team for their efforts in finding a top- notch Village Administrator. It was an important decision and they took over four months to make it. Mayor Staackmann said Mr. Horne was chosen out of 87 applicants. Mr. Horne has a Masters in Business Administrator and is a CPA. Coupled with his experience in both the public and private sectors, he provides a balance that other candidates did not have. Mayor Staackmann said that he and the Board have every confidence that Mr. Horne will be a great leader for the day-to-day operations of the Village. He sought concurrence for his appoint- ment of Ryan Horne as the new Village Administrator. Trustee Thill so moved, seconded by Trustee Marcus. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg aye Tr. Grear ave Tr. Marcus afire Tr. ThiII Tr. Toth acre 3. Trustee Marcus agreed with the Mayor that the Board certainly did its due diligence on this appointment. Clerk Tony Kalogerakos administered the oath of office to Mr. Horne, who thanked everyone, saying that he was honored and would do his best to serve the community with honor. Mayor Staackmann presented Resolution 12-39, Authorizing a Memorandum of Understanding Between the Village of Morton Grove and Ryan J. Horne. This resolution will establish a process and provide the Village Administrator with certain benefits in the event he is not reappointed for reasons other than misconduct. The Memorandum of Understanding provides that the Village President will, whenever practical, give Mr. Horne 90 days advance written notice of his intention to not reappointment him, and Mr. Horne would receive, upon the termination of his appointment, a lump sum severance equal to 90 days of his current salary. This is in the event termination occurs for reasons other than misconduct. Trustee DiMaria moved to approve Resolution 12-39, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria lie Tr. Gomberg ave Tr. Grear ave Tr. Marcus gig Tr. ThiII ave Tr. Toth afire Mayor Staackmann invited the assemblage to a reception at the Civic Center, 2nd floor, honoring Mr. Horne, immediately following the Board meeting. 3 Minutes of A.ri1.23, 2012 Board Meetin. VIII. CLERK'S REPORT 1. Clerk Kalogerakos noted that there is an administrative assistant position open at Public Works; the job description can be found on the Village's website. 2. Clerk Kalogerakos encouraged residents who want to stay informed about what's going on in the Village to sign up for the Village's e -newsletter. This is sent out much more frequently than the printed Village newsletter (The Exchange), which is mailed out quarterly. Residents wishing to sign up for the Village's e -newsletter should send a note to con- tact(cr�mortongroveil.org to request they be added to the e -newsletter mailing list. IX. STAFF REPORTS A. Village Administrator: 1. Village Administrator Ryan Horne reported that he had attended the District 67 School Board Meeting and the recent Park Board Meeting to brief both boards on the proposed Prairie View TIF. The Village is committed to working with District 67 to insure that it suffers no detriment, should the Village proceed with the TIF. 2. Mr. Horne also noted that there would be a meeting of the TIF Joint Review Board on Thursday, April 26, at 10:00 a.m. at Village Hall. This meeting is open to the public. B. Corporation Counsel: Corporation Counsel Liston had no report. X. TRUSTEES' REPORTS A. Trustee DiMaria: Trustee DiMaria announced that the NOAA (National Oceanic and Atmospheric Agency) and FEMA (Federal Emergency Management Agency launched their first national severe weather preparedness week, marking the one-year anniversary of one of the worst outbreaks of tornadoes. The agencies are teaming up to make sure that people are being proactive and are prepared for the stormy summer weather season. He noted that 2011 holds the record for the most multi -billion dollar weather disasters in history. May is peak season for tornados, so it's important to take action now. For more information, call Morton Grove's Emergency Management Agency at 847-965-1502. B. Trustee Gomberg: Trustee Gomberg had no report. 4 Minutes of A. r' 1 ... • 11" i, . TRUSTEES' REPORTS (continued) C. Trustee Grear: Trustee Grear congratulated Ryan Horne on his appointment. He also noted that there would be a meeting of the Morton Grove Days Committee on May 8 at Village Hall at 5:30 p.m. and encouraged residents to attend. He added that volunteers are greatly needed for this year's festivities. Anyone interested in volunteering should contact him at Village Hall. D. Trustee Marcus: 1. Trustee Marcus presented Ordinance 12-10, Amending the Municipal Code, Title 5, Chapter 9, Section 9, Article D, Entitled "Municipal Parking Zones" of the Municipal Code of the Village of Morton Grove. This is the second reading of this ordinance. a. Trustee Marcus explained that the Board had asked staff to survey municipal parking zones to standardize parking restrictions therein. Based on that survey, conducted in March, staff prepared an amendment to restrict certain municipal parking zones to three hours. Also, all municipal parking zones will now have a no -parking restriction between the hours of 2:00 a.m. and 5:00 a.m. Trustee Marcus moved to adopt Ordinance 12-10, seconded by Trustee Thill. b. Trustee Gomberg said he had several concerns. He noted that, at the last meeting, Trustee Thill had asked if the business owners had been notified of this potential change in the parking hours, and if they hadn't, suggested that they be notified before tonight's meeting. He wondered if that had happened. Public Works Director Andy DeMonte said that they had not yet been notified because the ordinance had not been approved. If it is approved, notices will be hand -delivered to businesses tomorrow. c. Trustee Gomberg said that Trustee DiMaria had pointed out at the last meeting that there was no Traffic Safety Report accompanying this ordinance. Corporation Counsel had said that it was because it wasn't based on a petition or request from a business or resident. Yet, according to Mayor Staackmann, the Village has received numerous calls from businesses near municipal parking lots stating that there are cars parking there for the day, which precludes patrons from being able to park there. Trustee Gomberg said that, in his opinion, it would have been logical to have this ordinance come before the Traffic Safety Commission, to let business owners and residents have a say about these potential changes, and be part of the process. d. Trustee Gomberg added that he has been approached by a business owner on Narragansett Avenue who'd like the Village to restrict parking there so that train commuters can't park there. No signage exists there now; and this street isn't covered by this ordinance. Trustee Gomberg moved to send this ordinance to the Traffic Safety Commission, seconded by Trustee Grear. 5 Minutes of A • ril 23, 2012 Board Meetin X. D. Trustee Marcus: (continued) TRUSTEES' REPORTS (continued) f. Trustee Marcus asked if this issue about municipal parking lots falls under the purview of the Traffic Safety Commission. Corporation Counsel Liston said that the Traffic Safety Commission's powers and duties include making recommendations to the Board about parking regulations; they can review whatever the Corporate Authorities or Mayor asks them to review, so this matter could definitely come under the Commission's purview for review. Mayor Staackmann commented on Narragansett south of Dempster street. At one time, it had been designated "zone" parking at the recommendation of the Traffic Safety Commission, but the business owners there petitioned the Village to change it unrestricted. They were all advised that commuters could or would be likely to park there, but they still wanted the parking restrictions lifted. Now one business owner wants restrictions. g. h. There being no further discussion, Mayor Staackmann called for the vote on the motion to send Ordinance 12-10 to the Traffic Safety Commission. Motion failed for lack of majority: 3 ayes, 3 nays. Tr. DiMaria alre Tr. Gomberg ave Tr. Grear aye Tr. Marcus nav Tr. Thill nay Tr. Toth Mayor Staackmann asked if there was any further discussion on Ordinance 12-10. Trustee Grear said that over the last couple of weeks, he's been driving around and checking out the municipal parking lots, noting that the current signage states "No overnight parking". The only lot he saw that was more than 80% full was one on the east side of Dempster near Menard. He said he was puzzled why the Village was making parking more restrictive, since there didn't appear to be a problem. He said that he's never been contacted by any business owner about this, and hasn't heard of any complaints about lack of parking in these municipal lots. There being no further discussion, Mayor Staackmann called for the vote on Ordinance 12-10. Motion passed: 4 ayes, 3 nays. Tr. DiMaria nay Tr. Gomberg nay Tr. Grear nay Tr. Marcus aye Tr. Thill ave Tr. Toth aye Mayor Staackman ave 2. Next, Trustee Marcus presented Ordinance 12-11, Amending Title 5, Chapter 13, Article F, Section 2 Entitled "No Parking During Certain Hours" and Title 5,k Chapter 13, Article F, Section 3 Entitled "Time Limit Parking Zones" of the Municipal Code of the Village of Morton Grove. This is the second reading of this ordinance. Trustee Marcus explained that this will change the parking restrictions on Ferris Avenue to extend the time allowed for parking on the west side of Ferris near its intersection with Lincoln Avenue during off-peak hours, and extended to include Saturdays, Sundays, and holidays. Trustee Marcus moved to adopt Ordinance 12-11, seconded by Trustee Grear. Trustee Gomberg asked if this falls under the purview of the Traffic Safety Commission. 6 Minutes of A.ril 23, 2012 Board Meetin. X. D. Trustee Marcus: (continued) 3. 4. TRUSTEES' REPORTS (continued) Corporation Counsel responded that it does, and the Commission has already reviewed it. Upon the vote, the motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg ave Tr. Greer ave Tr. Marcus aye Tr. ThiII aerie Tr. Toth aye Next, Trustee Marcus brought forward Resolution 12-36, Authorizing the Annual July 4 Parade and Closure of Dempster Street. He said that this Resolution will authorize the closing of Dempster Street on July 4 between Central and Ferris Avenues from 2 p.m. to 4:30 p.m. This resolution is required by the Illinois Department of Transportation. Trustee Marcus moved to approve Resolution 12-36, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth ave Trustee Marcus then brought forward Resolution 12-37, Authorization to Extend a Contract with G & L Contractors, Inc. For the Material Hauling Program. He explained that this will extend the material hauling contract for an additional two years, ending March 31, 2014, at the same terms and conditions as the original contract signed in March of 2011. Trustee Marcus said that the Public Works Department, in an attempt to save costs by combining work scopes and quantities, has partnered with other communities through the Municipal Partnering Program, and in some instances, this has realized significant savings. However, at the bid opening, the bid for the Material Hauling Program came in incomplete and unable to meet all of Morton Grove's requirements. The Village then opted out of the Municipal Partnering Program and negotiated a contract extension with its current vendor, G&L Contractors, Inc. Trustee Marcus moved, seconded by Trustee Thill, to approve Resolution 12-37. Motion passed: 5 ayes, 0 nays, 1 abstain. Tr. DiMaria abstain Tr. Gomberg aye Tr. Grear aye Tr. Marcus ave Tr. ThiII aye Tr. Toth ave Trustee Thill thanked Public Works Director Andy DeMonte for his ongoing efforts to save the Village money. 5' Trustee Marcus congratulated Ryan Horne on his appointment y as Village Administrator. He also thanked Kristina Otte for her presentation this evening, stating that the Farmers' Market s an exciting operation. He encouraged all residents to come to the "spring market" on Saturday, May 12. Minutes of Aril 23, 2012 Board Meetin. X. E. Trustee Thill: TRUSTEES' REPORTS (continued) 1. Trustee Thill presented for a first reading Ordinance 12-13, Amending Title 10, Chapter 2 Entitled "Electrical Regulations" of the Municipal Code of the Village of Morton Grove. He explained that the Village has historically utilized the Chicago Electric Code, as amended, but with changing technology and equipment, now feels it necessary to change, as many other suburban communities have, to the National Fire Protection Association's (NFPA) National Electric Code (NEC). The Village has also entered into a contractual agreement with an out- side agency for plan review and inspectional services. That agency maintains NEC -certified inspectors and plan review personnel. This ordinance will assist the Village in maintaining cur- rent and compliant electrical regulations for work conducted throughout the Village. 2. There was no discussion on Ordinance 12-13. Next, Trustee Thill presented for a first reading Ordinance 12-14, Amending Title 10, Chapter 1 Entitled "Building Code" of the Municipal Code of the Village of Morton Grove. He explained that this ordinance will adopt by reference the 2011 National Electric Code (NEC) with amendments. There was no discussion on Ordinance 12-14. F. Trustee Toth: 1. Trustee Toth presented Ordinance 12-12, Authorizing Aggregation of an Electrical Load and Adopting an Electric Aggregation Plan of Operation and Governance. This is the second reading of this ordinance. Trustee Toth explained that this ordinance will authorize the Village to operate an electric aggregation program as an "opt -out program" for residential and small commercial retail customers. As mentioned earlier by Village Administrator Horne, a new State law allows the Village to aggregate the electrical load in order to obtain group pricing and hopefully group savings on the purchase of electricity. All residential users and small commercial retail customers are automatically part of the group purchase program but may opt -out, if they so desire, as long as a referendum has passed by a majority of residents. Such a referendum did pass in March. In order to proceed, the Village is required by law to adopt an Electrical Power Aggregation Plan of Operation and Governance, and is further required to hold two public hearings, the first of which was held tonight; the second will be held May 14th. Trustee Toth moved to adopt Ordinance 12-12, seconded by Trustee Marcus. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye, Tr. Gomberg ave Tr. Grear Ays Tr. Marcus aye Tr. Thill afire Tr. Toth a}q 8 Minutes ofA.riI23,2012 Board Meetin. X. F. Trustee Toth: (continued) TRUSTEES' REPORTS (continued) 2. Next, Trustee Toth presented Resolution 12-38, Authorizing the Execution of a Contract for Payroll Processing Services. 3. 4. Trustee Toth said the Village believes it would be cost-effective and less burdensome to have a third -party payroll service perform all payroll processing. Following a formal bid process, Village staff is recommending Paylocity of Arlington Heights. The company has a good reputation and has been named to the Inc. 5000, a list of the country's fastest-growing privately -held companies. The Village will pay a single start-up fee of $1,995 plus $17,000 per year. Trustee Toth moved, seconded by Trustee Thill to approve Resolution 12-38. Motion passed: 6 ayes, 0 nays. Tr. DiMaria awe Tr. Gomberg afire Tr. Grear aye Tr. Marcus afire Tr. Thill aye Tr. Toth aye Trustee Toth then presented Resolution 12-40, Tax Abatement Resolution for Tax Levy Relating to Ordinance 99-1. She explained that this resolution authorizes the abatement of taxes levied for tax years 2011, 2012, and 2013, which are collected in the years 2012, 2013, and 2014, in the amounts of $1,848,520, $1,847,240, and $1,846,190, respectively. She said the Village has chosen to pay for certain semi-annual bond debt service payments from sources other than property taxes. In order for the County Clerk not to levy said debt service payments, it is necessary to pass this resolution and file a certified copy of it with the County Clerk of Cook County. She explained that in February of 1999, the Village issued $15,495,000 in general obligation bonds, Series 1999. The ordinance provided for the levy of taxes for the year years 2011, 2012, and 2013should include sufficient funds to pay $1.848,520, $1,847,240, and $1,846,190 respectively for the debt service payments for 2012, 2013, and 2014. In March of 2009, the Board issued refunding bonds in the amount of $7,650,000, Series 2009, to refinance the remainder of the Series 1999 bonds. However, despite the refunding, Cook County will continue to levy taxes as provided for in Ordinance 99-01. Therefore, this resolution, abating the debt service for the Series 1999 bonds, is required. After abatement, the net levy for the Series 1999 bonds is zero ($0). Trustee Toth moved, seconded by Trustee DiMaria, to approve Resolution 12-40. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg afire Tr. Grear afire Tr. Marcus ave Tr. Thillaerie Tr. Toth ave Trustee Toth reminded the assemblage that, for the next four months, an expert from the North Shore Senior Center social services staff will be discussing topics of interest following the Advisory Commission on Aging meeting. The Commission meets the second Tuesday of the month at 1:00 p.m. at the American Legion Memorial Civic Center. The topic for May 8th is "Services for the Homebound." All are welcome to attend. 9 Minutes of A. ri123, 2012 Board Meetin. XI. XII. OTHER BUSINESS NONE WARRANTS Trustee Toth presented the Warrant Register in the amount of $718,665.57. She moved to accept the Warrants, seconded by Trustee Thill. There being no discussion, Mayor Staackmann called for the vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg awe Tr. Grear aye Tr. Marcus ave Tr. ThiII acre Tr. Toth aye XIII. RESIDENTS' COMMENTS a. Anna Silverman, a 30 -year resident from 9249 Menard, was concerned about a crosswalk that has been put in front of her house that effectively has eliminated her from having a parking space in front of her house. This is affecting her neighbor as well. She has been in contact with Village Engineer Chris Tomich to no avail. She said that no one uses the cross- walk. There has never been an accident at Menard and Lyons, but there have been several at Marmora and Lyons, including a serious one last Friday morning. She presented the Board with pictures and asked for some assistance in alleviating this situation. b. Mike Kalodimos, congratulated Mr. Horne on his appointment. He had some comments on the proposed TIF at Dempster and Waukegan and the existing TIF on Waukegan Road. He felt the Village should not enter into another TIF District lightly and should consider a more creative solution. A new TIF would place a burden on District 67 and the Park District. The Prairie View shopping center provides 10% of District 67's funding. Without that funding, District 67 stands a real chance of failure, i.e., consolidation. It's a significant possibility. He acknowledged there are water management issues and other issues at the site, but wondered if the Village could come up with some other type of cost-sharing solution there, rather than impacting this source of revenue for the school district. He urged the Board to consider a TIF only as a last resort because of its negative effect on District 67. XIV. ADJOURNMENT/EXECUTIVE SESSION Trustee Thill moved to adjourn the Meeting. Trustee Marcus seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria acre Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. ThiII ave Tr. Toth ave The meeting adjourned at 7:51 p.m. 10 Minutes of A.ri1.23, 2012 Board Meetin PASSED this 14th day of May, 2012. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth 4th day of May, 2012. taack tvn Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my offic ;this 15th day of May, 2012. Tony S. Kalogerakos, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by Teresa Cousar 11