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HomeMy WebLinkAbout2012-04-09 Board MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER APRIL 9, 2012 CALL TO ORDER Village President Dan Staackmann called the meeting to order at 7:00 p.m. and directed the Clerk to call the roll. II. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. III APPROVAL OF MINUTES a. Regarding the Minutes of the Special Meeting of March 26, 2012, Trustee DiMaria moved, seconded by Trustee Toth, to accept the Minutes as presented. Motion passed unanimously via voice vote. b. c. Regarding the Minutes of the March 26, 2012 Regular Board Meeting, Trustee DiMaria moved, seconded by Trustee Marcus, to accept the Minutes as presented. Motion passed unanimously via voice vote. Regarding the Minutes of the Special Meeting of March 29, 2012, Trustee DiMaria moved, seconded by Trustee Toth, to accept the Minutes as presented. Motion passed unanimously via voice vote. IV. SPECIAL REPORTS 1. Recognition of Eagle Scout The Board recognized and congratulated Blake Helton, grandson of the late Frank Hren, for achieving Eagle Scout status. His community project was organizing a 5K event for "Share Your Soles," a group that collects used shoes and distributes them to the needy. Blake had over 70 participants at his 5K event, raised over $1,000, and collected over 600 pairs of shoes. 2. Presentation of the Certificate of Achievement for Excellence in Financial Reporting Award As liaison to the Finance Department, Trustee Toth presented this award. Minutes of Aril 9, 2012 Board Meetin IV. SPECIAL REPORTS (continued) a. Trustee Toth noted that the Village has received this award since the 1990's. She explained that this award is given for achieving the highest standards of governmental accounting. The Village's Comprehensive Annual Report is consistently singled out as being an example of the Village's excellence in financial reporting. Trustee Toth read the Certificate and presented it to Village Administrator (former Finance Director) Ryan Horne. Mr. Horne thanked the Board and all of the members of the Finance Department, stating that this award would not be possible without the assistance and dedication of the Finance Department staff. 3. Swearing -In Ceremony for New Police Officers a. Police and Fire Commission Chairman Mike Simkins, flanked by Police Chief Mark Erickson, Commander Norm Stromberg, Commander Brian Fenneliy, and Trustee Liaison Larry Gomberg, performed the swearing-in ceremony for three new police officers. He provided some background on each: b. Patrick Mallaney began his employment with the Village on March 26, 2012. He was born and raised in Elmhurst and attended the University of Iowa and the College of DuPage, receiving an Associates Degree in General Education. Officer Mallaney then attended the University of Illinois—Champaign. where he attained a Bachelor's Degree in Physical Education and Athletic Training. The Board and assemblage congratulated Officer Mallaney as his wife pinned on his badge. c. Adam Young also began his employment with the Village on March 26, 2012. He was born and raised in Buffalo Grove and attended St. Joseph's College, where he attained a Bachelor's Degree in Human Resource Management. His lifelong ambition was to become a police officer, and to further that goal, he has worked in the security and loss prevention field. Officer Young was applauded by the Board and Assemblage as his proud mother pinned on his badge. d. Like Officers Mallaney and Young, Tyler Rubio began his employment with the Village on March 26, 2012. He was born and raised in Palatine and attended the University of Iliinois— Chicago, attaining a Bachelor's Degree in Criminology and Psychology. The Board and as- semblage welcomed Officer Rubio as his proud mother pinned on his badge. e. Chairman Simkins thanked the Chief and the Commanders for helping to accelerate the background check process of the new officers. f. Trustee Toth asked if these were replacement hires or new hires. Chief Erickson responded that they were replacements, adding that there has been five retirements and resignations over the last six months. 4. Presentation by the Chicago Metropolitan Agency for Planning (CMAP) Regarding the Industrial Areas Plan. a. Director of Community and Economic Development John Said reported that the Village is about to embark on developing an Industrial Areas plan, and the Chicago Metropolitan Agency for Planning (CMAP) is going to provide assistance at no charge. He then introduced Trevor Dick, senior planner for CMAP. 2 Minutes of A • ril •9, 2012 Board Meetin IV. SPECIAL REPORTS (continued) b. Mr. Dick said that, last year, CMAP had received a HUD grant and had put out a request for projects to be submitted. Morton Grove was one of the first projects selected. He introduced other members of the project team, adding that he wants to get the community involved in the planning process. Mr. Dick said the Industrial Areas plan will be an update to the Villages Comprehensive Plan, and is important in determining future land use and capital improve- ments. Or, if the Village decides its industrial areas should stay as they are currently, the Plan will look at how existing entities within the industrial areas can be helped and how the Village can attract new businesses for location there. c. The process of putting together this plan will last about 10 to 12 months. The Plan Commission will serve as the "steering committee" and sounding board. The scope of work includes: understanding of existing conditions (e.g., key person interviews, driving the areas, noting the number of vacancies, examining the Village's zoning ordinances); setting the vision (through a creative, visionary, brainstorming workshop); and then developing an implementation plan to actually realize the vision. V PUBLIC HEARINGS VI. VII. NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE PRESIDENT'S REPORT Mayor Staackmann proclaimed April 27, 2012 as "Arbor Day" in the Village, noting that this holiday was first observed with the planting of more than a million trees in Nebraska in 1872. He said that trees are not only a renewable resource, they help increase property values, enhance the economic vitality of business areas, and beautify the community. Mayor Staackmann urged all citizens to support efforts to protect trees and woodlands and to support the Village's urban forestry program VIII. CLERK'S REPORT 1. Clerk Kalogerakos noted that the Village is working on plans to go out for bid for electricity rates. Residents not interested in participating in the new electricity plan can opt out of it. There will be two Public Hearings to discuss this further. The first Public Hearing will be held on April 23, 2012 as part of the regularly -scheduled Village Board meeting. The second Public Hearing will be part of the regularly -scheduled Village Board meeting of May 14, 2012. 2. Clerk Kalogerakos encouraged residents who want to stay informed about what's going on in the Village to sign up for the Village's e -newsletter. This is sent out much more frequently than the printed Village newsletter (The Exchange), which is mailed out quarterly. Residents wishing to sign up for the Village's e -newsletter should send a note to contact(a�mortongroveil.orq to request they be added to the e -newsletter mailing list 3 Minutes ofA.r'I • •x•11 VIII. CLERK'S REPORT (continued) 3. Clerk Kalogerakos said that, due to the City of Chicago's frequent water rate increases, the Village is pursuing additional/alternative water suppliers. The Village will be looking for a water supplier who can provide economic value plus a secure and stable system. As the Village moves forward with this search, updates will be made at Village Board meetings which can be viewed on cable channel 6 or u -verse channel 99. Anyone who has questions may contact the Village Administrator's office at 847-470-5220. IX. STAFF REPORTS A. Village Administrator: Village Administrator Ryan Horne had no report. B. Corporation Counsel: Corporation Counsel Liston had no report. X. A. Trustee DiMaria: Trustee DiMaria had no report. B. Trustee Gomberg: TRUSTEES' REPORTS 1. Trustee Gomberg presented Resolution 12-35, Authorization for the Purchase of a Sports Utility Police Vehicle Through the Suburban Purchasing Cooperative, Contract #122. He explained that this purchase will replace the Incident Command vehicle currently being used in the Police Department, which needs replacing due to its age and declining reliability. The Incident Command vehicle has been in the fleet since 2001. Public Works has recommended that the vehicle be retired from police emergency use and transferred to another department as its reliability is questionable. Reliable emergency vehicles are essential to the safety of the officers and therefore need to be in excellent condition at all times. The cost of this vehicle is $27,249. Trustee Gomberg moved, seconded by Trustee DiMaria, to approve Resolution 12-35. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear afire Tr. Marcus Lyre Tr. Thill aye Tr. Toth aye Trustee Gomberg expressed his personal congratulations to the three new police officers sworn in earlier this evening. 4 MinutesofA . r' • X. TRUSTEES' REPORTS (continued) Trustee Grear: Trustee Grear had no report. D. Trustee Marcus: 1. Trustee Marcus presented fora first reading Ordinance 12-10, Amending the Municipal Code, Title 5, Chapter 9, Section 9, Article D, Entitled "Municipal Parking Zones" of the Municipal Code of the Village of Morton Grove. a. He explained that the Board had asked staff to survey municipal parking zones to standardize parking restrictions therein. Based on that survey, conducted in March, staff prepared an amendment to restrict certain municipal parking zones to three hours. Also, all municipal parking zones will now have a no -parking restriction between the hours of 2:00 a.m. and 5:00 a.m. b. Trustee DiMaria noted that there was no Traffic Safety Report accompanying this ordinance. Corporation Counsel said that it was because it wasn't based on a petition or request from a business or resident. c. Mayor Staackmann said that the Village receives numerous calls from businesses near municipal parking Tots stating that there are cars parking there for the day, which precludes patrons from being able to park there. d. e. a. Trustee Thill asked if the parking could be limited to two hours instead of three. Mayor Staackmann responded that staffs research indicated that three hours was more standard than two hours; thus it would be easier to enforce. Trustee Thill asked if all the business owners had been notified about this. If not, he suggested that they should be, prior to the passage of the ordinance. There was no further discussion on Ordinance 12-10. Next, Trustee Marcus presented Resolution 12-33, Authorization to Execute a Contract With Metro Tank and Pump Company for the Installation of Two Bennett Diesel and Gas Dispensing Pumps for the Replacement of Two Bennett Fuel Dispensing Pumps. He explained that the this resolution will authorize Public Works to replace two existing gas and diesel pumps, installed in 1991 at the Public Works facility fueling station. This fueling station provides fuel to all Village Departments, including the Morton Grove Park District. Existing pumps have numerous safety issues and have become a dependability and safety issue. b Trustee Marcus said that funds in the 2012 Budget were approved in the amount of $30,220 for the replacement of two fuel pumps. After the bid process, the actual cost for replacement will be $25,860, about $5,000 less than budgeted. 5 Minutes of A . ril 9,1012:Board'Meetin X. TRUSTEES' REPORTS (continued) D. Trustee Marcus: (continued) Trustee Marcus moved, seconded by Trustee Grear, to approve Resolution 12-33. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg Tr. Grear aye Tr. Marcus aye Tr. ThiII ave Tr. Toth aye 3. Trustee Marcus then presented for a first reading Ordinance 12-11, Amending Title 5, Chapter 13, Article F, Section 2 Entitled "No Parking During Certain Hours" and Title 5, Chapter 13, Article F, Section 3 Entitled "Time Limit Parking Zones" of the Municipal Code of the Village of Morton Grove. He explained that this will change the parking restrictions on Ferris Avenue to extend the time allowed for parking on the west side of Ferris near its intersection with Lincoln Avenue during off-peak hours, and extended to include Saturdays, Sundays, and holidays. There was no discussion on Ordinance 12-11. 4. Next, Trustee Marcus brought forward Resolution 12-34, Authorizing the Execution of a Contract With St. Aubin Nursery and Landscaping for the 2012 Tree Planting Program. a. He explained that the Tree Planting Program is necessary to purchase and plant trees to replace those in the Village that are being lost due to storms and disease. To date, approximately 478 ash trees have been removed from public property due to the Emerald Ash Borer. b. c. Trustee Marcus said that a grant was obtained by staff in order to help fund replacement tree costs, and funds secured through the 2011 Recycling Reimbursement will also be used. The contract value is $12,580; however, the final contract amount will be based on actual quantity of work performed. Trustee Marcus moved to approve Resolution 12-34, seconded by Trustee Toth. Trustee Thill asked how many trees would be planted for $12,580. Director of Public Works Andy DeMonte responded that he wasn't sure. Trustee Thill asked if there was still a 50/50 Tree Planting Program. Mr. DeMonte said he did not believe the Village would be having a 50/50 Tree Planting Program this year. Trustee Thill asked if the plan was to replace just one tree per property, even if more trees had been lost on any particular property. Mr. DeMonte said yes, that is the plan. There being no further discussion, Mayor Staackmann called for the vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear afire Tr. Marcus aye Tr. ThiII aye Tr. Toth ave 5. Trustee Marcus said, as the Village's liaison to the Solid Waste Agency of Northern Cook County (SWANCC), that the Village's recycling efforts are very, very important, generating revenue such that the Board was able to allocate $10,000 for tree planting from last years 6 Minutes of A . ril,9, 2012.Board`.Meetin e TRUSTEES' REPORTS (continued) D. Trustee Marcus: (continued) recycling program. He noted that April is "Environmental Awareness" month and encouraged all to visit the SWANCC website, which lists environmental activities for each day in April. It also contains a wealth of information about all kinds of recycling, including electronics, paint, hazardous materials, chemicals, etc. E. Trustee Thill: Trustee Thill had no report. F. Trustee Toth: 1. Trustee Toth presented Ordinance 12-09, Amending Title 4, Chapter 3, Section 16 Entitled "Liquor Control" of the Municipal Code of the Village of Morton Grove. This is the second reading of this Ordinance. a. Trustee Toth explained that this ordinance will amend the Municipal Code to require establishments and their employees to card anyone who appears to be under the age of 35 purchasing an alcoholic beverage. b. Trustee Marcus asked if this ordinance was stronger than current State law. c. Mayor Staackmann responded that it is, adding that anything the Village can do to prohibit underage drinking, it will do. He said that this is the same policy that's in effect for other major companies and grocery chains that sell liquor in Illinois. Trustee Toth moved to adopt Ordinance 12-09, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg ave Tr. Grear aye Tr. Marcus aye Tr. Thill ave Tr. Toth �e 2. a. b. Trustee Toth then introduced for a first reading Ordinance 12-12, Authorizing Aggregation of an Electrical Load and Adopting an Electric Aggregation Pian of Operation and Governance. She explained that this ordinance will authorize the Village to operate an electric aggregation program as an "opt -out program" for residential and small commercial retail customers. Trustee Toth said a new State law allows the Village to aggregate the electrical load in order to obtain group pricing and hopefully group savings on the purchase of electricity. All residential users and small commercial retail customers are automatically part of the group purchase program but may opt -out, if they so desire, as long as a referendum has passed by a majority of residents. Minutes of_A • ril 9,.2012; Board Meetin X. TRUSTEES' REPORTS (continued) F. Trustee Toth: (continued) c. Such a referendum did pass in March. In order to proceed, the Village is required by law to adopt an Electrical Power Aggregation Plan of Operation and Governance, and is further required to hold two public hearings, which will be, as previously announced by Clerk Kalogerakos, on April 23`d and May 14th. There was no discussion on Ordinance 12-12. 3. Trustee Toth reminded the assemblage that the deadline to purchase village stickers for automobiles and pet licenses is April 30th. The Village is happy to announce that these purchases can now be made online, and residents can purchase them using a Visa, Discover, or MasterCard. Village Hall is open Monday through Friday from 8:30 a.m. to 5:00 p.m. for residents who want to purchase their stickers or pet licenses in person. Xl. OTHER BUSINESS Trustee Thill noted that the Board members often receive copies of complimentary letters that have been sent to Village Hall about various staff members. He read for the record one such letter, complimenting Community and Economic Developer John Said. The letter praised Mr. Said, and stated that he is an advocate for development, that he truly understands its importance, and is definitely an asset to the Village. Trustee Thill said that each of the department heads share Mr. Said's work ethics and represent the Village well, adding that he is proud of all of them. XII. WARRANTS Trustee Toth presented the Warrant Register in the amount of $212,342.37. She moved to accept the Warrants, seconded by Trustee Thill. There being no discussion, Mayor Staackmann called for the vote. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg aye Tr. Grear aye Tr. Marcus ave Tr. Thill ave Tr. Toth aye XIII. RESIDENTS' COMMENTS 1. William Weiss, appeared before the Board to complain that Morton Grove's vehicle tags cost the most of any of the surrounding towns. He said he understood that things are tough, but it didn't seem fair. He said he had to pay $190 for three vehicle tags. In Park Ridge, that would have cost $180; in Des Plaines, only $95. Mr. Weiss said that he is a retired school teacher and just thought it wasn't a fair price. Mr. Weiss was also concerned about Morton Grove's charges for alarm systems. He said that Skokie charges $25, but only for the first year. No one charges $50 annually. He said he al- ready pays ADT $35 a month. and has never had to pay that type of annual fee. 8 Minutes of A • ril .9, :2012 Board:Meetin • XIII. XIV. RESIDENTS' COMMENTS (continued) Mr. Weiss said he understands that Morton Grove has a smaller population than Skokie, but told the Board, "You have to be fairer to people on limited budgets." ADJOURNMENT/EXECUTIVE SESSION Trustee Marcus moved to adjourn the Meeting. Trustee Toth seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. ThiII aye Tr. Toth �e The meeting adjourned at 7:49 p.m. PASSED this 23rd day of April, 2012. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVED by %i e hi 23rd day of April, 2012. ,Daniel J. Staackmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED i24th day of April, 2012. Tony S. Kalogerakos, Village Clerk Village of Morton Grove, Cook County, Illinois Minutes by Teresa Cousar 9