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HomeMy WebLinkAbout2012-02-13 Board MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER FEBRUARY 13, 2012 CALL TO ORDER I. Village President Dan Staackmann called the meeting to order at 7:00 p.m. and directed the Clerk to call the roll. II. Village Clerk Tony Kalogerakos called the roll. Present were: Trustees Dan DiMaria, Larry Gomberg, Bill Grear, Shel Marcus, John Thill, and Maria Toth. III. APPROVAL OF MINUTES Regarding the Minutes of the January 23, 2012 Regular Board Meeting, Trustee DiMaria moved, seconded by Trustee Toth, to accept the Minutes as presented. Motion passed unanimously via voice vote. IV. SPECIAL REPORTS 1. Presentation from Morton Grove Foundation 1. Jim and Yvette Karp, representing the Morton Grove Foundation, appeared before the Board to promote the upcoming Taste of Morton Grove, which will be held at the White Eagle on Thursday, March 8, from 5:30 p.m. to 9:00 p.m. A number of local restaurants will be featured, as well as a raffle, a silent auction, and the Parkview Concert Band. Tickets are $30 each, and funds raised will go towards this year's 25 beneficiaries, which include the Morton Grove Farmers Market and the Morton Grove Days Commission, among many others. Raffle tickets are $25 each and there are three cash prizes: $4,000, $1,000, and $500. Mr. Karp said he hoped people would consider buying a raffle ticket even if they could not attend the event itself. He added that event and raffle tickets can be purchased at Village Hall, Fire Station #4, Inland Bank, MB Bank, and Century 21 Marino Realtors. Presentation by the Economic Development Commission a. David Lewis, Chairman of the Economic Development Commission (EDC) and Jennifer Mitchell, Vice -Chair, appeared before the Board to discuss their 2011 activities and their planned 2012 activities. One program that continued to be successful in 2011 was the featuring of local businesses in the Morton Grove Exchange, the Village's quarterly newsletter. Doing this helps increase awareness of products and services being offered in Morton Grove and encourages people to shop locally. Those businesses that have been profiled in the newsletter have reported an increase in traffic and sales as a result. IV. SPECIAL REPORTS -Minutes-of-Februa 13 2D42 -Beard --Meet b. 2011 was the first year for the Business Community Awards program. It honored local businesses that take a special pride in their establishments' appearance. Both EDC members and Chamber of Commerce members participated in gathering nominations and determining winners of this program. Winners were honored in a ceremony at Village Hall. Both the newsletter program and the Business Community Awards program will continue in 2012. c. Vice -Chair Mitchell said that an event that introduces real estate professionals to the Village and its available retail, commercial, and industrial properties is in the planning stages. The event will feature a luncheon and presentations by Village officials highlighting the Village's attributes and market characteristics. The goal of this event is to inspire those real estate professionals to encourage their clients to locate or relocate to Morton Grove. d. Chairman Lewis said that the EDC members feel that last year's special events were success- ful and should continue this year. The EDC is working on securing a new location for the car shows, which will now be held on Friday nights, and will increase the number of car shows from 3 to 6. Potential new locations are under review. The Pet Adoption event will be repeated this year under the guidance of EDC member Karen Johnson. A decision regarding the Health Expo will be made at the next EDC meeting. e. The Commission is utilizing local media to help promote the Village, working with MGTV on a variety of programming and working in Skokie's Comcast Cable TV studio to have Morton Grove business owners featured on their shows. The advantage of Comcast is the widespread exposure of local business to people all across northern Illinois. These shows also boost Morton Grove's image in a very positive way. f. Mr. Lewis encouraged residents to attend the EDC meetings. They are held at 5:30 p.m. the third Monday of every month at Village Hall, in the Trustees' Conference Room on the second floor. He thanked the EDC members for all of their hard work and efforts. VI. VII. PUBLIC HEARINGS NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE PRESIDENT'S REPORT 1. Mayor Staackmann introduced for a first reading Ordinance 12-04, Amending Title 1, Chapter 5, Section 8 of the Municipal Code to Modify the Meeting Agenda. He explained that the Board had recently gone through some training provided by the Illinois Attorney General's Office regarding the Open Meetings Act. This training highlighted the need to update the Village Code and agenda for Village Board meetings to make provisions granting all persons an opportunity to address the public body (currently, the Village Code only 2 -AMrtutes of=Fb. • 3, 2012_BoardMeetin. VII. PRESIDENT'S REPORT (continued) provides for "resident comments") at Board meetings. This ordinance will formalize the Village's protocol of imposing a reasonable time limit (four minutes) for public comments. In keeping with past practice, this time limit can be extended at the discretion of the Village President. Since this is a first reading, no action will be taken tonight. 2. Mayor Staackmann thanked Public Works for their quick and efficient handling of snow removal. VIII. CLERK'S REPORT Clerk Kalogerakos had no report. IX. STAFF REPORTS A. Village Administrator: Village Administrator pro tem Ryan Horne had no report. B. Corporation Counsel: Corporation Counsel Liston had no report. X. TRUSTEES' REPORTS A. Trustee DiMaria: 1. Trustee DiMaria presented Resolution 12-05, Authorizing the Extension of a Subscription Contract for Community Mass Notification Services. a. He explained that this resolution authorizes the Village Administrator pro tem and the Fire Chief to execute a contract with Everbridge, Inc. in order to renew the existing community mass notification services contract for a period of three years. b. A subscription to this service is necessary to disseminate time -critical information to residents during emergencies or community crisis. Contracting these services to a qualified third -party vendor is preferable to purchase and ongoing maintenance of infrastructure and equipment. Outsourcing this service has enabled the Village to assure the most advanced technology is available for sending public safety messages. The contract will cost $11,201 per year over a three-year contract. Trustee DiMaria moved, seconded by Trustee Grear, to approve Resolution 12-05. Motion passed: 6 ayes, 0 nays. Tr. DiMaria ave Tr. Gomberg ave Tr. Grear Tr. Marcus aye Tr. Thill ave Tr. Toth aye 3 X. Trustee DiMaria: (continued) -Minutes -o TRUSTEES' REPORTS (continued) ks7,���1crsTT@,r,f�StfT 2. Next, Trustee DiMaria presented Resolution 12-11, Authorizing the Execution of a Contract for Ambulance Billing Services. a. He explained that, in 2008, the Village reevaluated and adjusted ambulance service fees in coordination with the Villages of Niles and Skokie. In doing so, the Village agreed to utilize Paramedic Billing Services, Inc. for the purposes of billing for ambulance services. Their service has been exemplary and therefore the Village wishes to extend their services for another three-year contract for the agreed compensation of six percent (6%) of the ambulance service fees collected. Trustee DiMaria moved to adopt Resolution 12-11, seconded by Trustee Grear. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg 2y2 Tr. Grear ayre Tr. Marcus aye Tr. Thill Tr. Toth acre B. Trustee Gomberq: Trustee Gomberg presented Resolution 12-06, Authorizing the Indemnification of the State of Illinois for Photo Enforcement Equipment Attached to the Illinois Department of Transportation Facilities. He explained that the Village has a contract to install, maintain, and operate an Automatic Traffic Law Enforcement System to issue citations for persons violating red lights. In order to install these devices, they need to be attached to an Illinois Department of Transportation (IDOT) facility. IDOT is therefore requiring that the State be indemnified before installation of these devices can occur on their property. Trustee Gomberg moved to approve Resolution 12-06, seconded by Trustee Thill. Trustee Toth said she is still not convinced that red light cameras accomplish their goal of changing motorists' behavior, and she was disappointed that the State was imposing this requirement, especially since the equipment would be posted on a State route. She felt the State was not taking any responsibility, just putting it all on the village, and said she was not comfortable with this resolution. Mayor Staackmann said he had met with Representative D'Amico, who is a safety advocate and is on the National Safety Council. He is knowledgeable about this matter. Rep. D'Amico told the mayor that findings have proven that when the cameras are removed, the accident rate at those sites increases dramatically. Upon the vote, the motion passed: 5 ayes, 1 nay. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus afire Tr. Thill aye Tr. Toth nay 4 X. C. Trustee Grear: inutes-of-Fe • • .: -43 3412-B TRUSTEES' REPORTS (continued) Trustee Grear presented Resolution 12-12, Authorizing the village to Accept Planning Staff Assistance Delivered by the Chicago Metropolitan Agency for Planning. a. He explained that this resolution authorizes the Village to receive planning services provided at no cost by the Chicago Metropolitan Agency for Planning (CMAP). The work will consist of review of the Village's industrial areas and related tasks, and ultimately, completion of an Industrial Areas Plan for the Village. b. Trustee Grear noted that the Village is experiencing a decline in portions of its remaining industrial areas. Since the Village relies on that tax base and revenue generated by these properties and their employment opportunities, it needs to ensure the long-term economic viability of the remaining industrial base through sound planning and economic development practices. CMAP will assist the Village in the development of an Industrial Areas Subarea Plan. Trustee Grear moved to approve Resolution 12-12, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth acre D. Trustee Marcus: 1. Trustee Marcus presented Ordinance 12-01, Amending Title 5, Chapter 13, Article A-1, Entitled "Traffic Schedules" of the Municipal Code of the Village of Morton Grove. This is the second reading of this ordinance. a. Trustee Marcus said that the Traffic Safety Commission received a request from the Village of Skokie for stop signs at the intersection of Davis Street and Linder Avenue. Linder is the corporate boundary of Morton Grove and Skokie. Skokie intends to install a stop sign on westbound Davis Street at its intersection with Linder Avenue. The Traffic Safety Commission reviewed the request and is recommending that the Village establish a stop sign on eastbound Davis at its intersection with Linder Avenue. Trustee Marcus moved to adopt Ordinance 12-01, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill ave Tr. Toth aye 2. Next, Trustee Marcus presented Resolution 12-07, Authorizing the Execution of Separate Contracts With Plote Construction, Inc., Peter Baker and Son Company, and Meyer Material, LLC, for the 2012 Material Purchasing Program. a. He explained that the 2012 Material Purchasing Program is necessary for the maintenance of Village streets, and includes the purchase of hot -mix asphalt, bituminous patching mixture, and Portland Cement concrete. 5 X. D. Trustee Marcus: (continued) TRUSTEES' REPORTS (continued) b. The estimated contract values are: for Plote Construction (hot -mix asphalt): $45.900; for Peter Baker and Son Company (bituminous patching mixture): $23,000; and for Meyer Material LLC (Portland Cement concrete): $17,280. These funds will be paid for from the Motor Fuel Tax Fund. 3. a. Trustee Marcus moved to approve Resolution 12-07, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. ThiII aye Tr. Toth aye Trustee Marcus then presented Resolution 12-08, Approving an Agreement for Access to Cook County Geographic Information Data System. He explained that this resolution approves an agreement with Cook County to gain access to County geographic information systems at no cost to the Village. The Village maintains a geographic information system to manage many aspects of its operations. The County also maintains such a system, but it contains additional data. It benefits the Village to have access to Cook County's data. The County is willing to share the data at no cost to the Village, but regulates the use and distribution of the data through an intergovernmental agreement process. The Village executed this same agreement in 2011. Trustee Marcus moved to approve Resolution 12-08, seconded by Trustee Toth. Motion passed: 6 ayes, 0 nays. Tr. DiMaria afire Tr. Gomberg Tr. Grear aye Tr. Marcus aye, Tr. ThiII aye Tr. Toth aye 4. Lastly, Trustee Marcus presented Resolution 12-09, Authorizing a Highway Authority Agreement and a Tiered Approach to Corrective Action Objectives Supplemental Agreement Between Buchanan Energy (N), LLC and the Village of Morton Grove, Relating to the Property Located at 7971 Golf Road. a. He explained that this Highway Authority Agreement is a requirement of the Illinois Environmental Protection Agency (IEPA) in order for the property owners at 7971 Golf Road to receive a no further remediation letter, and will protect human health and the environment in the event there are contaminants within the right-of-way. b. ExxonMobil/Buchanan Store #415 owns a gas station located at 7971 golf road. At one time, underground storage tanks were present there and contaminants were released. ExxonMobil/ Buchanan Store #415 is responsible for removing those contaminants to IEPA standards. In order for ExxonMobil/Buchanan Store #415 to receive a no further remediation letter from the IEPA, the IEPA requires the Village and ExxonMobil/Buchanan Store #415 to enter into a Highway Authority Agreement with respect to that part of Washington Street near the gas station. The Agreement will prohibit potable and domestic uses of ground water within the right-of-way and limits access to the Village and others to soil within the right-of-way. It does not, however, prohibit the village from constructing, reconstructing, improving, repairing, or maintaining the right-of-way. The Agreement shall be in effect until the right-of-way is demonstrated to be suitable for unrestricted use. 6 - Minutes -of -Feb ; 320-12 Board X. TRUSTEES' REPORTS (continued) D. Trustee Marcus: (continued) c. This resolution also authorizes the supplemental agreement between the Village and Exxon- Mobil/Buchanan Store #415, whereby ExxonMobil/Buchanan Store #415 will reimburse the village for reasonable costs incurred in performing site investigations and removal of any contaminants. It also indemnifies and holds the Village harmless for any loss associated with the release of contaminants or the existence of contaminants within the right-of-way. Trustee Marcus moved to approve Resolution 12-09, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. ThiII aye Tr. Toth aye E. Trustee Thill: Trustee Thill had no report.. F. Trustee Toth: 1. Trustee Toth presented Resolution 12-10, Authorizing a License Agreement Between Morton Grove Pharmaceuticals Inc. and the Village of Morton Grove for Village -Owned Property Adjacent to 6451 West Main Street, Morton Grove, Illinois. She explained that, in 2005, the Village entered into a lease agreement with Morton Grove Pharmaceuticals to lease approximately 13,000 square feet of property immediately east of 6451 W. Main Street to be used as a secure private parking lot. Both parties are interested in renewing the original lease agreement. The new lease agreement will allow for this arrangement to continue from January 1, 2012 through December 31, 2016, unless either party terminates the agreement by 180 days written advance notice. The Village receives $26,780 per year for this lease, with an annual rate increase of 3% per year. Trustee Toth moved to approve Resolution 12-10, seconded by Trustee Marcus. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg age Tr. Grear aye Tr. Marcus awe Tr. ThiII aye Tr. Toth aye 2. As liaison to the Commission on Aging, Trustee Toth encouraged residents to attend the Commission's monthly meeting on February 14 at 1:00 p.m. to hear guest speaker David Randall of the new Homestead of Morton Grove project. XI. OTHER BUSINESS NONE 7 XII. IFIu @S.o:. ,_ e1t(I'd,�t WARRA NTS Trustee Toth presented the Warrant Register in the amount of 5429.191.94. She moved to accept the Warrants, seconded by Trustee Thill. Trustee Thill had two questions, both of which were addressed satisfactorily by Village Administrator pro tem Ryan Horne. There being no discussion, Mayor Staackmann called for the vote. Motion passed: 5 ayes, 0 nays, 1 abstain. Tr. DiMaria abstain Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye XIII. RESIDENTS' COMMENTS Sandra Jansen, 5801 Keeney, said that she has been in discussions with Deputy Chief Stromberg regarding animal control, specifically the feeding/keeping of strays in the Village. XIV. ADJOURNMENT/EXECUTIVE SESSION Trustee Marcus moved to adjourn the Meeting. Trustee Toth seconded the motion. Motion passed: 6 ayes, 0 nays. Tr. DiMaria aye Tr. Gomberg aye Tr. Grear aye Tr. Marcus aye Tr. Thill aye Tr. Toth aye The meeting adjourned at 7:31 p.m. 8 PASSED this 27th day of February, 2012. Trustee DiMaria Trustee Gomberg Trustee Grear Trustee Marcus Trustee Thill Trustee Toth APPROVES y m/ this 27th day of February, 2012. Daniel J. Staackmann, Village President Board of Trustees, Morton Grove, Illinois APPROVED and FILED in my o ' ce t is 2:�.�day of February, 2012. Tony S. KalogerakQ ilia• = Clerk Village of Morton Grove, Cook County, Illinois Minuses by. Teresa Cousar 9