HomeMy WebLinkAbout2019-03-25 Agendakite
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MORTON 1 GROVGROVE
Incredibly Close 4' Amazingly Open
VL ,LADE BOARD OF TRUSTEES
REGULAR MEETING NOTICE/AGENDA
TO BE HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER
SCANLON CONFERENCE ROOM
March 25, 2019
6:00 pm
(The hour between 6:00 and 7:00 pm is set aside for Executive Session
per 1-5-7A of the Village of Morton Grove Municipal Code.
If the Agenda does not include an Executive Session, the meeting will begin at 7:00 pm.)
1 Call to Order
2. Pledge of Allegiance
3. Executive Session
THE BA_ANCE OF THE MEETING SHALL COMMENCE AT 7:00 PM
TN THE COUNCIL CHAMETERS
®F HFJ RICHARD T. FLICKINGER MUMMA CENTS
4. econvene Meeting
5. Pledge of Allegiance
6. oll Call
7.
8.
9.
Approval of Militates - Regular Meeting — March 11, 2019
Special Reports
Public Hearings
10. Residents' Comments (agenda items only)
11. President's Report — Administration, Comprehensive Plan, Council of Mayors, Northwest Municipal
Conference, Strategic Plan Committee
12. Clerk's Report — Condominium Association, Strategic Plan Committee
13. Staff Reports
a. Village Administrator
1) Miscellaneous Reports and Updates
b. Corporation Counsel
14. Reports by Trustees
a. Trustee Grear — Building Department, Community and Economic Development Department,
Lehigh/Ferris TIF, Police Facility Committee, Prairie View TIF, Special Events Commission,
Traffic Safety Commission (Trustee Minx)
1) Resolution 19-17 (Introduced March 25, 2019)
Authorizing the Annual Memorial Day Parade and Closure of Dempster Street
2) Resolution 19-18 (Introduced March 25, 2019)
Authorizing the Annual July 4 Parade and Closure of Dempster Street
b. Trustee Minx — Capital Projects, Chamber of Commerce, Natural Resource Commission, Plan
Commission/Zoning Board, Public Works Department, Waukegan Road TIF (Trustee Grear)
1) Resolution 19-19 (Introduced March 25, 2019)
Authorizing the Execution of a Contract with Schroeder & Schroeder, Inc. for the 2019
Concrete Replacement Program
c. Trustee Ramos — Appearance Commission, Environmental Health, IT, Legal Department
(Trustee Travis)
d. Trustee Thill — Advisory Commission on Aging, Emergency Management Agency, Family and
Senior Services Department, Fire Department, Fire Pension Board, RED Center, SWANCC
(Trustee Witko)
e. Trustee Travis — Community Relations Commission, Dempster Street Corridor Plan, Finance
Advisory Commission, Finance Department (Trustee Ramos)
f. Trustee Witko — Economic Development Commission, Farmers ' Market, Fire and Police
Commission, NIPSTA, Police Department, Police Pension Board, Water Comm. (Trustee Thill)
15. Other Business
16. Presentation of Warrants - $236,021.46
17. Residents' Comments
18. Executive Sessuom — Personnel Matters, Labor Negotiations, Pending Litigation, and Real Estate
19. Adjournment - To ensure full accessibility and equal participation for all interested citizens, individuals with disabilities
who plan to attend and who require certain accommodations in order to observe and/or participate in this meeting, or who
have questions regarding the accessibility of these facilities, are requested to contact Susan or Jake (847/470-5220) promptly
to allow the Village to make reasonable accommodations.
MINUTES OF A REGULAR MEETING OF THE PRESIDENT
AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE
COOK COUNTY, ILLINOIS, HELD AT THE
RICHARD T. FLICKINGER MUNICIPAL CENTER
MARCH 11, 2019
CALL TO ORDER
I — In the absence of Village President Dan DiMaria (due to a family emergency), Village Clerk
V. Eileen Scanlon Harford called the meeting to order at 7:00 p.m. and asked for a motion to
nominate a Mayor pro -tem.
Trustee Travis moved, seconded by Trustee Minx, to name Trustee Janine Witko as Mayor
pro -tem. Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. ThiII aye Tr. Travis aye Tr. Witko aye
Mayor pro -tem Witko then led the assemblage in the Pledge of Allegiance.
VI. Village Clerk Eileen Harford called the roll. Present were: Trustees Bill Grear, Rita Minx,
Ed Ramos, John Thill, Connie Travis, and Janine Witko.
VII. APPROVAL OF MINUTES
Trustee Minx moved to accept the Minutes of the Regular Board Meeting of February 25,
2019 as presented, seconded by Trustee Grear. Motion passed unanimously via
voice vote.
SPECIAL REPORTS
1. Announcement of "Dine Morton Grove" Winners
a. Village Administrator Ralph Czerwinski said that, in honor of February being "Restaurant
Month," the Village held a contest encouraging residents to dine in Morton Grove. To enter,
the resident could either submit a receipt, or take a picture of his or herself along with their
friends dining in a Morton Grove restaurant and submit it electronically. Ten winners would
be drawn, and each would receive a $25 gift certificate. Mr. Czerwinski asked each trustee to
draw a name from all the submissions received. The ten winners are:
1. Sandra Hoffman
2. Susan Filerman
3. Cindy Tanaka
4. Nancy Diaz
5. Bobby Wenger
6. Steve Bionz
7. Stacy Hager
8. Andrew Hoffman
9. Jana Lood
10. Donna Sutfin
Minutes of March 11, 2019 Board Meetin.
IX
X
PUBLIC HEARINGS
NONE
RESIDENTS' COMMENTS (Agenda Items Only)
NONE
XI. PRESIDENT'S REPORT
Mayor pro -tem Wtko proclaimed, on behalf of Mayor DiMaria and the Village Board,
March 7, 2109 as "Raymond Planekowsky Day," to celebrate Mr. Planekowky's 100tt' birthday.
Mr. Planekowsky and his wife moved to Morton Grove in the mid -1990's. Mayor pro -tem Wtko
and the Board congratulated Mr. Planekowky and his family on this auspicious occasion.
XII. CLERK'S REPORT
1. Clerk Harford reported on the February 27, 2019 quarterly Condominium Association
meeting she had attended with Mr. Czerwinski, Fire Chief Frank Rodgers, and Police Officer
Justin Juraz. She said that many topics were discussed; among them, the water supply
project, the upcoming Citizens Utility Board clinic, the redevelopment of Prairie View Plaza, an
update on the 8700 Waukegan Road project, and the Queen of Hearts raffle.
a. Chief Rodgers addressed the new "smart" 911 system, and the need for residents to stay in
the elevator if they accidentally hit the "alarm" button.
b. Officer Juraz talked about the Citizens' Police Academy, speeding on Lincoln Avenue over the
bridge, locking car doors even in parking garages, and owners of dogs not cleaning up after
their animals.
The next Condominium Association meeting is scheduled for May 27, 2019.
XIII. STAFF REPORTS
A. Village Administrator:
Mr. Czerwinski announced that the Village has facilitated the Citizens Utility Board having a
free utility bill clinic at the Civic Center on March 21, from 6:00 p.m. to 8:00 p.m. There are
a limited number of time slots available so registration is required; details regarding registra-
tion are available on the Village's website, and were included in the recent Village newsletter.
Residents should bring copies of their gas, electric, and phone bills for a free analysis from
an expert. Mr. Czerwinski encouraged people to attend, noting that, if this clinic is successful,
another one will be held later this year.
B. Corporation Counsel:
Corporation Counsel Liston had no report.
2
XIV.
TRUSTEES' REPORTS
A. Trustee Grear:
Mutes Qf March
11, 20 =card Meettn
Trustee Grear reported that the "Taste of Morton Grove," held last Thursday evening at the
White Eagle in Niles, was a fabulous success, with over 700 in attendance having a great time
and 25 restaurants participating. He congratulated Event Chair Terry Liston, Morton Grove
Foundation Nick Marino, and Restaurant Chair Mayor Dan DiMaria, on doing a tremendous
job, adding that, without all the many dedicated volunteers, an event of this magnitude could
never occur.
B. Trustee Minx.
Trustee Minx presented Resolution 19-13, Authorizing the Purchase of One (1) 2019
Ford F-250 Super Duty Pickup Truck Through the Suburban Purchasing Cooperative
Program.
a. She explained that the Public Works Department routinely reviews vehicles and equipment for
fuel economy, safety, dependability, age, and excessive repair cost. It has determined that
the 2007 Ford F150 pickup truck can be used by the Fire Department for its utility needs, and
a new vehicle purchased to meet the needs of the Public Works Department.
b. The Village, along with 142 other municipalities, participates in the Suburban Purchasing
Cooperative to take advantage of volume purchasing discounts for municipal vehicles.
The Cooperative has conducted a bidding process for 2019 Ford F-250 Super Duty Pickup
Trucks, which is a suitable replacement for the 2007 Ford F-150 truck being assigned to the
Fire Department. This resolution authorizes the Village to purchase a 2019 Ford F-250 Super
Duty Pickup Truck from the lowest bidder, Currie Motors of Frankfort, IL, for $40,228.00.
Trustee Minx moved to approve Resolution 19-13, seconded by Trustee Travis.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. Thill aye Tr. Travis aye Tr. Witko aye
2. Next, Trustee Minx presented Resolution 19-14, Authorizing the Execution of a Service
Contract With H&H Electric Company for Traffic Signal and Street Lighting
Maintenance Program.
a.
b.
She explained that the Village has the maintenance responsibility for four (4) traffic signals
and all of the Village -owned street lights. The annual program to maintain these traffic signals
and street lights is done through a cost-effective hired contractor. The contract includes basic
and routine maintenance; however, an additional amount of approAmately $50,000 per year
is set aside for emergency services, such as when a traffic signal post or street light pole is
knocked down in a crash or other unforeseeable event.
Trustee Minx said the Village is reimbursed by the State for maintaining IDOT-owned traffic
signals and uses Motor Fuel Tax funds for maintaining Village -owned traffic signals. The
3
xlv.
B. Trustee Minx. (continued)
x
inutes of March 11, 20,19 earn Meetin
TRUSTEES' REPORTS (continued)
State requires contract bidding to meet the State's requirements in order to use funds
administered by it. This contract was advertised and two sealed bids were received. The
lowest responsible bidder is H&H Electric Company. They have satisfactorily performed work
for this contract from 2013 through 2015, and their qualifications and availability have been
verified.
c. Trustee Minx said the estimated contract value is $23,111.88, but, since this is a unit price
contract, the final contract amount will be based on the actual quantity of work performed.
Trustee Minx moved to approve Resolution 19-14, seconded by Trustee Thill.
d. Trustee Thill asked which traffic signals the Village is responsible for. Director of Public Works
Joe Dahm said the traffic signals are at Mansfield and Church, Fernald and Dempster,
Menard and Dempster, and Austin and Dempster.
e. Trustee Grear questioned if a vehicle hits a traffic signal or a street light pole, doesn't the
Village get reimbursed from the vehicle owner's car insurance? Mr. Czerwinski said the Village
definitely pursues reimbursement, but sometimes downed poles can be caused by windstorms
or other "natural" events.
f. Trustee Ramos asked if the Village could reallocate the $50,000 if it's not used. Finance
Director Hanna Sullivan responded that the Village pays expenses out of an account and then
any reimbursement gets applied to that account.
Mayor pro -tem Witko called for the vote on Resolution 19-14.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos ave
Tr. Thill aye Tr. Travis ave Tr. Witko aye
3. Lastly, Trustee Minx presented Resolution 19-15, Authorizing the Execution of a
Purchasing Agreement With Water Products Company for the 2109 Fire Hydrant
Replacement Program.
a. She explained that the Public Works Department is responsible for fire hydrants dating back
as fa as 1928. The parts for these hydrants can be expensive and difficult to obtain. The
Department, as part of their normal duties, is responsible for keeping the water distribution's
fire hydrants running at peak performance; and over the last five years, has tried to increase
the replacement of these aging hydrants throughout the system. In the best interests of the
Village, and in order to obtain the best possible pricing for the replacement of the hydrants,
the Water Division requested bids from numerous suppliers. Five bids were received and
Water Company Products of Aurora, IL was selected as the lowest responsible bidder. The
contract amount is estimated at $63,325.
Trustee Minx moved, seconded by Trustee Grear, to approve Resolution 19-15.
4
XIV.
B. Trustee Minx (continued)
Motion passed: 6 ayes, 0 nays.
_inutes of Maretitli, rt9,13 .diMee"t9n''
TRUSTEES' REPORTS (continued)
Tr. Grear ave Tr. Minx ave Tr. Ramos aye
Tr. Thill aye Tr. Travis ave Tr. Witko aye
C. Trustee Ramos:
Trustee Ramos had no report this evening.
D. Trustee Thill:
1. Trustee Thill presented Resolution 19-16, to Authorize the Purchase of Genesis
Extrication Equipment From Equipment Management Company (EMC).
a. He explained that the Fire Department's existing extrication equipment has reached the end of
its service life after 30 years of service. Replacement is needed to provide a contemporary
level of service for vehicle extrications and heavy rescue operations by the Fire Department.
The current equipment can no longer be maintained as replacement parts are no longer
available. The equipment to be replaced at this time is in the amount of $39,992.
Trustee Thill moved to approve Resolution 19-16, seconded by Trustee Travis.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. Thill aye Tr. Travis aye Tr. Witko aye
2. Trustee Thill announced that holiday lights can still be recycled at Village Hall through
March 30, 2019 during regular business hours, courtesy of a program with Elgin Recycling.
3. Trustee Thill also announced that Morton Grove would be hosting an "Electronics and
Document Destruction Recycling" event at the Civic Center on Saturday, May 18, from
9:00 a.m. to noon. Residents from Morton Grove and other communities participating in the
Solid Waste Agency of Northern Cook County (SWANCC) are eligible to participate.
E. Trustee Travis:
Trustee Travis had two reports from the Community Relations Commission:
5
"Indies of March, '1 019 Board eetin
XIV. TRUSTEES' REPORTS (continued)
E. Trustee Travis: (continued)
The Commission is encouraging all photographers to enter the Village's Winter photo contest,
which ends soon. Photographers are encouraged to submit photos depicting the theme
"Doors of Morton Grove" by March 31, 2019, at Village Hall or online at the Village's website.
2. The Commission is sponsoring its 6th Community Artists Performance on Saturday, April 13,
from 4:00 p.m. to 5:00 p.m. at the Civic Center. It is free to the public. Participants will be a n-
nounced on March 18. Online submission can be done at www.identityperformingarts.org/
project.aspx. Anyone with questions should reach out to ginny@identityperformingarts.org.
F. Trustee Witko:
XV.
XVI.
Trusteetko announced on behalf of the Morton Grove Police Department, that the
Department will be conducting safety belt enforcement and impaired driving saturation patrols
during the St. Patrick's Day weekend. This is in conjunction with IDOT's Bureau of Safety
Programs and Engineering. The Police Department's goal is to save lives, prevent severe
injuries, and achieve a higher percentage of safety belt compliance through aggressive safety
belt enforcement and DUI enforcement.
Trustee Witko stated that there are still several openings available for those interested in
joining the Citizens Police Academy. The Academy begins next Tuesday, March 26, and
meets every Tuesday from 6:30 p.m. to 8:30 p.m. until on May 28. For more information,
contact Officer Justin Juraz at 87-470-5200.
Trustee Witko provided an update on the Queen of Hearts raffle. The next drawing is this
coming Wednesday at 9:00 p.m. at Moretti's. The jackpot is now $11,000. Card numbers
drawn to date are: #1, #11, #13, #21, #24, #30, #34, and #51. Trustee Witko encouraged
everyone to keep taking a chance on the Queen of Hearts!
OTHER BUSINESS
NONE
WARRANTS
Trustee Travis presented the Warrant Register for March 11, 2019 in the amount of
$348,674,78. She moved that the Warrants be approved as presented. Trustee Thill
seconded the motion.
6
iinutes of March ''11, Board Meath)
XVI. WARRANTS (continued)
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. ThiII aye Tr. Travis aye Tr. Witko aye
XVII. RESIDENTS' COMMENTS
NONE
XVIII. ADJOURNM ENT
There being no further business before the Board, Trustee Minx moved to adjourn the
meeting, seconded by Trustee Thill.
Motion passed: 6 ayes, 0 nays.
Tr. Grear aye Tr. Minx aye Tr. Ramos aye
Tr. ThiII ave Tr. Travis aye Tr. Witko aye
The meeting adjourned at 7:30 p.m.
Minutes of March 11, 2019 Board Meetin.
PASSED this 25th day of March, 2019.
Trustee Grear
Trustee Minx
Trustee Ramos
Trustee ThiII
Trustee Travis
Trustee Witko
APPROVED by me this 25th day of March, 2019.
Daniel P. DiMaria, Village President
Board of Trustees, Morton Grove, Illinois
APPROVED and FILLED in my office this 26th day of March, 2019.
Eleen Scanlon Harford, Village Clerk
Village of Morton Grove, Cook County, Illinois
Minutes by Teresa Causer
8
Legislative Summary
Resolution 19-17
AUTHORIZING THE ANNUAL MEMORIAL DAY PARADE AND
CLOSURE OF DEMPSTER STREET
Introduced:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
Second Reading:
Special Considerations or
Requirements:
Respectfully submitted:
Prepared by:
March 25, 2019
The Illinois Department of Transportation requires the Village to adopt a
resolution approving the closing of Dempster Street for the annual Memorial
Day Parade. This resolution will also authorize the Village Engineer to file an
application through the Illinois Department of Transportation for the actual
closing of Dempster Street, Route 58, from 12:30 pm to 4:30 pm on Sunday,
May 26, 2019, for the Parade which is scheduled to be held at 1:30pm on that
date.
The Memorial Day Parade is a Morton Grove tradition, and each year a
resolution is developed authorizing the parade and assuming full responsibility
for the direction, protection, and regulation of traffic during the time the detour
is in effect and all liabilities for damages of any kind occasioned by the closing
of said state route.
Public Works—Placement of barricades and directional information
Police Department—Enforcement and traffic control
Overtime associated with the above activities
General Fund dollars will be used to support the manpower and equipment costs
All Village Departments will provide their usual support for this activity
Approval
None required
None
Ralph
r
Da
. Czerwinski, V lage Administrator
Jose h , Public Works Director
Reviewed by: r'' << /
Teresa Hoffmalytisy6n, Corporation Counsel
RESOLUTION 1947
MEMORIAL DAY PARADE CLOSURE OF DEMPSTER STREET
WHEREAS, the Morton Grove Post #134 American Legion is planning a parade as part of an
annual celebration on Sunday, May 26, 2019; and
WHEREAS, the parade will commence at 1:30 p.m. and will require the closing of Dempster Street
for approximately two hours, either partially or completely between Austin Avenue and Ferris Avenue
between the hours of 12:30 pm and 4:30 pm; and
WHEREAS, the State of Illinois requires the Village to assume all responsibility and liability
involved in closing said State Route.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2: The Village Engineer will file an application with the Illinois Department of
Transportation for the closing of Dempster Street on Sunday, May 26, 2019, from 12:30 pm to 4:30 pm.
SECTION 3: The Village will assume full responsibility for the direction, protection and
regulation of traffic during the time the detour is in effect and all liabilities for damages of any kind
occasioned by the closing of said State Route. It is further agreed that efficient, all weather detours will be
maintained, conspicuously marked and judiciously police patrolled for the benefit of traffic deviated from
the State Route.
PASSED THIS 25th DAY OF March 2019.
Trustee Grear
Trustee Minx
Trustee Ramos
Trustee Thill
Trustee Travis
Trustee Witko
APPROVED BY ME THIS 25th DAY OF March 2019.
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
ATTESTED AND FILED in my office
This 26`h day of March 2019.
Eileen Scanlon Harford, Village Clerk
Village of Morton Grove
Cook County, Illinois
Legislative Summary
Resolution 19-18
AUTHORIZING THE ANNUAL JULY 4 PARADE AND
CLOSURE OF DEMPSTER STREET
Introduced:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
Second -Reading:
Special Considerations or
Requirements:
Respectfully submitted:
March 25, 2019
This resolution will authorize the 2019 July 4th Parade on Dempster Street which
is scheduled to begin at 2:30pm on Wednesday, July 4, 2019. The Illinois
Department of Transportation requires the Village adopt a resolution approving
this closing which will either be partially or completely closed between Central
and Lincoln Avenues from 2:OOpm to 4:30pm. The Village Engineer will file an
application with the Illinois Department of Transportation for this street closing.
The July 4 Parade is a Morton Grove tradition, and each year a resolution is
developed authorizing the parade and as such assuming full responsibility for the
direction, protection, and regulation of traffic during the time the detour is in
effect along with all liabilities for damages of any kind occasioned by the closing
of this said state route.
Public Works—Placement of barricades and directional information
Police Department—Enforcement and traffic control
The overtime will vary depending on the associated above activities
General Fund dollars will be used to support the manpower and equipment costs
All Village Departments will provide their usual support for this activity
Approval
None required
None
Ralph
Prepared by:
Joseph . Dahm, ' ublic Works Director
age Administrator
Reviewed by: /.4, . d/
Teresa Hoffman Liston, Corporation Counsel
RESOLUTION 19-18
FOURTH OF JULY PARADE
CLOSURE OF DEMPSTER STREET
WHEREAS, the Village of Morton Grove, located in Cook County, Illinois, is a Home
Rule unit of government and under the provisions of Article 7 of the 1970 Constitution of the
State of Illinois, and as such can exercise any power and perform any function pertaining to its
government affairs, including but not limited to, the power to tax and incur debt; and
WHEREAS, the Morton Grove Days Commission is planning a parade as part of its
annual celebration on Wednesday, July 4, 2019, at 2:30 pm; and
WHEREAS, the parade will require the closing of Dempster Street, either partially or
completely between Central Avenue and Lincoln Avenue from approximately 2:00 pm to 4:30
pm; and
WHEREAS, the State of Illinois requires the Village to assume all responsibility and
liability involved in closing of said State Route.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD
OF TRUSTEES OF THE VILLAGE OF MORTON GROVE, COOK COUNTY,
ILLINOIS AS FOLLOWS:
SECTION 1: The Corporate Authorities do hereby incorporate the foregoing
WHEREAS clauses into this Resolution as though fully set forth therein thereby making the
findings as hereinabove set forth.
SECTION 2: The Village Public Works Director will file an application with the Illinois
Department of Transportation for the closing of Dempster Street on Wednesday, July 4, 2019,
from 2:00 pm to 4:30 pm.
SECTION 3: The Village will assume full responsibility for the direction, protection,
and regulation of traffic during the time the detour is in effect and all liabilities for damages of
any kind occasioned by the closing of said State Route. It is further agreed that efficient, all
weather detours will be maintained, conspicuously marked and judiciously police patrolled for
the benefit of traffic deviated from the State Route.
PASSED THIS 25th DAY of March 2019.
Trustee Grear
Trustee Minx
Trustee Ramos
Trustee Thill
Trustee Travis
Trustee Witko
APPROVED by me this 25th day of March 2019.
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
APPROVED and FILED in my office
this 26th day of March 2019.
Eileen Scanlon Harford, Village Clerk
Village of Morton Grove
Cook County, Illinois
Legislative Summary
Resolution 19-19
Introduced:
Purpose:
Background:
Programs, Departments
or Groups Affected
Fiscal Impact:
Source of Funds:
Workload Impact:
Administrator
Recommendation:
Second Reading:
Special Considerations or
Requirements:
Respectfully submitted:
Prepared by:
AUTHORIZING THE EXECUTION OF A CONTRACT
WITH SCHROEDER & SCHROEDER, INC.
FOR 2019 CONCRETE REPLACEMENT PROGRAM
March 25, 2019
To authorize the Village President to execute a contract with Schroeder &
Schroeder, Inc. for the 2019 Concrete Replacement Program.
The 2019 Concrete Replacement Program addresses concrete features disturbed by
utility repairs, and deteriorated sections of sidewalk and pavement. This work
should be completed in May 2019. Additional work that emerges during Summer
2019 will be repaired in September 2019. This contract was bid through a public
process in accordance with the Village Code. The contract was advertised and one
sealed bid was received. The proposal amount is $5,230.00 more than the
Engineer's Estimate of Cost. The bid tabulation is attached as Exhibit "A". This
contract must conform to the requirements of the Prevailing Wage Act.
Public Works.
$224,430.00. Since this is a unit price contract, the final contract amount will be
based on the actual quantity of work performed.
Public Works: A/C #025017-552290 Construction Services $130,000 and
Enterprise: A/C #405033-552230 Concrete Replacement $100,000.
The Public Works Department as part of their normal work activities will perform
the management and implementation of the program.
Approval as presented.
N/A
None
Reviewed by:
E. Czerwinski, Vi ge Administrator Jo eph J. Da , Director Public Works
Chris Tomich, Village Engineer
Reviewed by:
Teres. Ho" 'an Liston, Corporation Counsel
RESOLUTION 19-19
AUTHORIZING THE EXECUTION OF A CONTRACT WITH
SCHROEDER & SCHROEDER, INC.
FOR THE 2019 CONCRETE REPLACEMENT PROGRAM
WHEREAS, the Village of Morton Grove (Village), located in Cook County, Illinois, is a home rule
unit of government under the provisions of Article 7 of the 1970 Constitution of the State of Illinois, can
exercise any power and perform any function pertaining to its government affairs, including but not limited
to the power to tax and incur debt; and
WHEREAS, the 2019 Concrete Replacement Program is an annual program intended to repair
concrete curb, pavement, and sidewalk; and
WHEREAS, the Public Works Department advertised on the Village's website beginning February
21, 2019, inviting bids on the "2019 Concrete Replacement Program"; and
WHEREAS, this contract must conform to the requirements of the Prevailing Wage Act; and
WHEREAS, eighteen entities, contractors, or suppliers obtained the bidding materials; and
WHEREAS, one bid was received, publicly opened and read at the Public Works Facility at
10:00 a.m. on Tuesday, March 12, 2019, with the tabulation of bid shown in Exhibit "A"; and
WHEREAS, Schroeder & Schroeder, Inc. is the low bidder with a bid amount of $224,430.00;
and
WHEREAS, the qualifications and availability of the low bidder has been verified; and
WHEREAS, the low bid of Schroeder & Schroeder, Inc. is $5,230.00 more than the Engineer's
Estimate of Cost and exceeds the budgeted amount; and
WHEREAS, funding for the above work in the cumulative amount of $230,000 is available for
concrete replacement in the Village of Morton Grove 2019 Adopted Budget in Account Numbers 025017-
552290 and 405033-552230.
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF MORTON GROVE, COOK COUNTY, ILLINOIS AS FOLLOWS:
SECTION 1. The Corporate Authorities do hereby incorporate the foregoing WHEREAS clauses
into this Resolution as though fully set forth therein thereby making the findings as hereinabove set forth.
SECTION 2. The Corporate Authorities accept the bid of Schroeder & Schroeder, Inc. in the amount
of $224,430.00.
SECTION 3. The Village President of the Village of Morton Grove is hereby authorized to execute
and the Village Clerk to attest to a contract with Schroeder & Schroeder, Inc. of 7306 Central Park Avenue,
Skokie, Illinois based upon their bid for 2019 Concrete Replacement Program in the amount of $224,430.00.
SECTION 4. The Village Administrator, Director of Public Works and/or their designees are hereby
authorized to take all steps necessary to oversee, and implement this contract.
SECTION 5. This Resolution shall be in full force and effect upon its passage and approval.
PASSED THIS 25`h DAY OF MARCH 2019
Trustee Grear
Trustee Minx
Trustee Ramos
Trustee Thill
Trustee Travis
Trustee Witko
APPROVED BY ME THIS 25th DAY OF MARCH 2019
ATTESTED and FILED in my office
This 26th DAY OF MARCH 2019
Eileen Scanlon Harford, Village Clerk
Village of Morton Grove
Cook County, Illinois
Daniel P. DiMaria, Village President
Village of Morton Grove
Cook County, Illinois
Schroeder Inc.
Mal Park
inois 60076
ITEM COST
O
O
N
69
O
)
N
i
CrM
69
O
0
0
h
Cl
69
O
O
O
et---
69
O
O
,-.61
69
O
O
00
44
O
000
V
04
O
O
O
69
100.00S`Is
$224,430.00
$224,430.00
UNIT COST
0
ss
h
N
64
0
4b9
O
en
44
0
699
6
O
�
0
i69
O
669
O
Engineer's Estimate
00
C
U
X
GNI�y
F.i
O
O
0
N
669
O
O
O
N
C99
O
O
4'
.-i
664
0
O
O
V
669
O
O
-
69
O
O
O
O
M
49
p0
O
O
44
0
0
00
69
$219,200.00
UNIT COST
0
2
49
0 O
69
6'9
O
0
469
0
0
6.�9
0
tel
A
49
0
44
Q+
69
ation
ng: March 12, 2018 10:00 a.m.
QUANTITY
400
11000
0
0
un
2000
0
N
20 1
0
00
0
N
0
N
CORRECTED TOTAL PROPOSAL AMOUNT[
AS -READ PROPOSAL AMOUNT
Eaa
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V] V)
a
rri
Q
[s.,
a
ti
a
v]
w4w
a
N
a
a
v)
PAY ITEM DESCRIPTION
CONCRETE DRIVEWAY APRON REMOVAL & REPLACEMENT
CONCRETE SIDEWALK REMOVAL & REPLACEMENT
CLASS B PATCHES, 8"
COMBINATION CONCRETE CURB & GUTTER REMOVAL & REPLACEMENT
CLASS D PATCHES, 4"
HMA DRIVEWAY PAVEMENT REMOVAL AND REPLACEMENT, 3"
DETECTABLE WARNING TILES
SIDEWALK REMOVAL WITH RESTORATION
PORTLAND CEMENT CONCRETE SIDEWALK 5 -INCH 1
e
d
0. .b
•-• N
en
7
V)
'.O
l-
DD
V w
C
'0 7
'6 O
E
3 Q
o
m
m
a +a
0. C
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to
a
a