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HomeMy WebLinkAbout2019-03-11 MinutesMINUTES OF A REGULAR MEETING OF THE PRESIDENT AND THE BOARD OF TRUSTEES OF THE VILLAGE OF MORTON GROVE COOK COUNTY, ILLINOIS, HELD AT THE RICHARD T. FLICKINGER MUNICIPAL CENTER MARCH 11, 2019 CALL TO ORDER I — In the absence of Village President Dan DiMaria (due to a family emergency), Village Clerk V. Eileen Scanlon Harford called the meeting to order at 7:00 p.m. and asked for a motion to nominate a Mayor pro -tem. Trustee Travis moved, seconded by Trustee Minx, to name Trustee Janine Witko as Mayor pro -tem. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thiil aye, Tr. Travis Wig, Tr. Witko aye Mayor pro -tem Witko then led the assemblage in the Pledge of Allegiance. VI. Village Clerk Eileen Harford called the roll. Present were: Trustees Bill Grear, Rita Minx, Ed Ramos, John Thill, Connie Travis, and -Janine Witko. VII. APPROVAL OF MINUTES Trustee Minx moved to accept the Minutes of the Regular Board Meeting of February 25, 2019 as presented, seconded by Trustee Grear. Motion passed unanimously via voice vote. VIII. SPECIAL REPORTS 1. Announcement of "Dine Morton Grove" Winners a. Village Administrator Ralph Czerwinski said that, in honor of February being "Restaurant Month," the Village held a contest encouraging residents to dine in Morton Grove. To enter, the resident could either submit a receipt, or take a picture of his or herself along with their friends dining in a Morton Grove restaurant and submit it electronically. Ten winners would be drawn, and each would receive a $25 gift certificate. Mr. Czerwinski asked each trustee to draw a name from all the submissions received. The ten winners are: b. 1. Sandra Hoffman 6. Steve Blonz 2. Susan Filerman 7. Stacy Hager 3. Cindy Tanaka 8. Andrew Hoffman 4. Nancy Diaz 9. Jana Lood 5. Bobby Wenger 10. Donna Sutfin inutes of1Vlarch 11 2019 Board Nicotine- PUBLIC eeting IX X Xl. XII. PUBLIC HEARINGS NONE RESIDENTS' COMMENTS (Agenda Items Only) NONE PRESIDENT'S REPORT Mayor pro -tem Witko proclaimed, on behalf of Mayor DiMaria and the Village Board, March 7, 2109 as "Raymond Planekowsky Day," to celebrate Mr. Planekowky's 100th birthday. Mr. Planekowsky and his wife moved to Morton Grove in the mid -1990's. Mayor pro -tem Witko and the Board congratulated Mr. Planekowky and his family on this auspicious occasion, CLERK'S REPORT 1. Clerk Harford reported on the February 27, 2019 quarterly Condominium Association meeting she had attended with Mr. Czerwinski, Fire Chief Frank Rodgers, and Police Officer Justin Juraz. She said that many topics were discussed; among them, the water supply project, the upcoming Citizens Utility Board clinic, the redevelopment of Prairie View Plaza, an update on the 8700 Waukegan Road project, and the Queen of Hearts raffle. a. Chief Rodgers addressed the new "smart" 911 system, and the need for residents to stay in the elevator if they accidentally hit the "alarm" button. b. Officer Juraz talked about the Citizens' Police Academy, speeding on Lincoln Avenue over the bridge, locking car doors even in parking garages, and owners of dogs not cleaning up after their animals. The next Condominium Association meeting is scheduled for May 27, 2019. XIII. STAFF REPORTS A. Village Administrator: Mr. Czerwinski announced that the Village has facilitated the Citizens Utility Board having a free utility bill clinic at the Civic Center on March 21, from 6:00 p.m. to 8:00 p.m. There are a limited number of time slots available so registration is required; details regarding registra- tion are available on the Village's website, and were included in the recent Village newsletter. Residents should bring copies of their gas, electric, and phone bills for a free analysis from an expert. Mr. Czerwinski encouraged people to attend, noting that, if this clinic is successful, another one will be held later this year. B. Corporation Counsel: Corporation Counsel Liston had no report. 2 Minutes of March 11 2019Board 1Neetin TRUSTEES' REPORTS A. Trustee Grear: Trustee Grear reported that the "Taste of Morton Grove," held last Thursday evening at the White Eagle in Niles, was a fabulous success, with over 700 in attendance having a great time and 25 restaurants participating. He congratulated Event Chair Terry Liston, Morton Grove Foundation Nick Marino, and Restaurant Chair Mayor Dan DiMaria, on doing a tremendous job, adding that, without all the many dedicated volunteers, an event of this magnitude could never occur. B. Trustee Minx 1. Trustee Minx presented Resolution 19-13, Authorizing the Purchase of One (1) 2019 Ford F-250 Super Duty Pickup Truck Through the Suburban Purchasing Cooperative Program. a. She explained that the Public Works Department routinely reviews vehicles and equipment for fuel economy, safety, dependability, age, and excessive repair cost. It has determined that the 2007 Ford F150 pickup truck can be used by the Fire Department for its utility needs, and a new vehicle purchased to meet the needs of the Public Works Department. b. The Village, along with 142 other municipalities, participates in the Suburban Purchasing Cooperative to take advantage of volume purchasing discounts for municipal vehicles. The Cooperative has conducted a bidding process for 2019 Ford F-250 Super Duty Pickup Trucks, which is a suitable replacement for the 2007 Ford F-150 truck being assigned to the Fire Department. This resolution authorizes the Village to purchase a 2019 Ford F-250 Super Duty Pickup Truck from the lowest bidder, Currie Motors of Frankfort, IL, for $40,228.00. Trustee Minx moved to approve Resolution 19-13, seconded by Trustee Travis. Motion passed: 6 ayes, 0 nays. • Tr. Grear ave Tr. Minx AM Tr. Ramos aye Tr. Thill aye Tr. Travis aye Tr. Witkoe 2. Next, Trustee Minx presented Resolution 19-14, Authorizing the Execution of a Service Contract With H&H Electric Company for Traffic Signal and Street Lighting Maintenance Program. She explained that the Village has the maintenance responsibility for four (4) traffic signals and all of the Village -owned street lights. The annual program to maintain these traffic signals and street lights is done through a cost-effective hired contractor. The contract includes basic and routine maintenance; however, an additional amount of approximately $50,000 per year is set aside for emergency services, such as when a traffic signal post or street light pole is knocked down in a crash or other unforeseeable event. a. b. Trustee Minx said the Village is reimbursed by the State for maintaining IDOT-owned traffic signals and uses Motor Fuel Tax funds for maintaining Village -owned traffic signals. The 3 inuteEtiffMaithl7 2019 oast Meetin�' iW. TRUSTEES' REPORTS (continued) B. Trustee Minx (continued) State requires contract bidding to meet the State's requirements in order to use funds administered by it. This contract was advertised and two sealed bids were received. The lowest responsible bidder is H&H Electric Company. They have satisfactorily performed work for this contract from 2013 through 2015, and their qualifications and availability have been verified. c. Trustee Minx said the estimated contract value is $23,111.88, but, since this is a unit price contract, the final contract amount will be based on the actual quantity of work performed. Trustee Minx moved to approve Resolution 19-14, seconded by Trustee Thill. d. Trustee Thill asked which traffic signals the Village is responsible for. Director of Public Works Joe Dahm said the traffic signals are at Mansfield and Church, Fernald and Dempster, Menard and Dempster, and Austin and Dempster. e. Trustee Grear questioned if a vehicle hits a traffic signal or a street light pole, doesn't the Village get reimbursed from the vehicle owner's car insurance? Mr. Czerwinski said the Village definitely pursues reimbursement, but sometimes downed poles can be caused by windstorms or other "natural" events. f. Trustee Ramos asked if the Village could reallocate the $50,000 if it's not used. Finance Director Hanna Sullivan responded that the Village pays expenses out of an account and then any reimbursement gets applied to that account. Mayor pro -tem Witko called for the vote on Resolution 19-14. Motion passed: 6 ayes, 0 nays. Tr. Grear ayg Tr. Minx aye Tr. Ramos aye, Tr. Thill aye Tr. Travis aye Tr. Witko aye 3. Lastly, Trustee Minx presented Resolution 19-15, Authorizing the Execution of a Purchasing Agreement With Water Products Company for the 2109 Fire Hydrant Replacement Program. a. She explained that the Public Works Department is responsible for fire hydrants dating back as fa as 1928. The parts for these hydrants can be expensive and difficult to obtain. The Department, as part of their normal duties, is responsible for keeping the water distribution's fire hydrants running at peak performance; and over the last five years, has tried to increase the replacement of these aging hydrants throughout the system. In the best interests of the Village, and in order to obtain the best possible pricing for the replacement of the hydrants, the Water Division requested bids from numerous suppliers. Five bids were received and Water Company Products of Aurora, IL was selected as the lowest responsible bidder. The contract amount is estimated at $63,325. Trustee Minx moved, seconded by Trustee Grear, to approve Resolution 19-15. 4 XM ^Mlniifes if=MarehlV201913band OMeetiri- TRUSTEES' REPORTS (continued) B. Trustee Minx (continued) Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thill aye Tr. Travis aye Tr. Witko aye C. Trustee Ramos: Trustee Ramos had no report this evening. D. Trustee Thill: 1. Trustee Thill presented Resolution 19-16, to Authorize the Purchase of Genesis Extrication Equipment From Equipment Management Company (EMC). a. He explained that the Fire Department's existing extrication equipment has reached the end of its service life after 30 years of service. Replacement is needed to provide a contemporary level of service for vehicle extrications and heavy rescue operations by the Fire Department. The current equipment can no longer be maintained as replacement parts are no longer available. The equipment to be replaced at this time is in the amount of $39,992. Trustee Thill moved to approve Resolution 19-16, seconded by Trustee Travis. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx ave Tr. Ramos aye Tr. Thill aye Tr. Travis aye Tr. Witko aye 2.. Trustee Thill announced that holiday lights can still be recycled at Village Hall through March 30, 2019 during regular business hours, courtesy of a program with Elgin Recycling. 3. Trustee Thill also announced that Morton Grove would be hosting an "Electronics and Document Destruction Recycling" event at the Civic Center on Saturday, May 18, from 9:00 a.m. to noon. Residents from Morton Grove and other communities participating in the Solid Waste Agency of Northern Cook County (SWANCC) are eligible to participate, E. Trustee Travis: Trustee Travis had two reports from the Community Relations Commission: 5 ONinutea ofsMarch 11 201913oard IVIeetin f XIV. E. Trustee Travis: (continued) TRUSTEES' REPORTS (continued) 1. The Commission is encouraging all photographers to enter the Village's Winter photo contest, which ends soon. Photographers are encouraged to submit photos depicting the theme "Doors of Morton Grove" by March 31, 2019, at Village Hall or online at the Village's website. 2. The Commission is sponsoring its 6th Community Artists Performance on Saturday, April 13, from 4:00 p.m. to 5:00 p.m. at the Civic Center. It is free to the public. Participants will be a n- nounced on March 18. Online submission can be done at www.identiyperformingarts.org/ project.aspx Anyone with questions should reach out to ginny@identityperformingarts.org. F. Trustee Witko: XV. Trustee Witko announced on behalf of the Morton Grove Police Department, that the Department will be conducting safety belt enforcement and impaired driving saturation patrols during the St. Patrick's Day weekend. This is in conjunction with !DOT's Bureau of Safety Programs and Engineering. The Police Department's goal is to save lives, prevent severe injuries, and achieve a higher percentage of safety belt compliance through aggressive safety belt enforcement and DUI enforcement. Trustee Witko stated that there are still several openings available for those interested in joining the Citizens Police Academy. The Academy begins next Tuesday, March 26, and meets every Tuesday from 6:30 p.m. to 8:30 p.m. until on May 28. For more information, contact Officer Justin Juraz at 87-470-5200. Trustee Witko provided an update on the Queen of Hearts raffle. The next drawing is this coming Wednesday at 9:00 p.m. at Moretti's. The jackpot is now $11,000. Card numbers drawn to date are: #1, #11, #13, #21, #24, #30, #34, and #51. Trustee Witko encouraged everyone to keep taking a chance on the Queen of Hearts! OTHER BUSINESS NONE XVI. WARRANTS Trustee Travis presented the Warrant Register for March 11, 2019 in the amount of $348,674.78. She moved that the Warrants be approved as presented. Trustee Thill seconded the motion. 6 XVII. XVIII. WARRANTS (continued) Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. ThiII aye Tr. Travis aye RESIDENTS' COMMENTS NONE ;Minutes of Ma`rc1i-1120.19.136a'rd Meeting Tr. Ramos aye Tr. Witko aye ADJOURNMENT There being no further business before the Board, Trustee Minx moved to adjourn the meeting, seconded by Trustee Thill. Motion passed: 6 ayes, 0 nays. Tr. Grear aye Tr. Minx aye Tr. Ramos aye Tr. Thili aye Tr. Travis aye Tr. Witko aye The meeting adjourned at 7:30 p.m. inutesaof M0=rc`li"�11. T943.661'4 3Veetiii PASSED this 25th day of March, 2019. Trustee Grear Trustee Mnx Trustee Ramos Trustee ThiII Trustee Travis Trustee Witko me this 2 t d. -r: of March, 2019. Daniel P. DiMaria, Village Resident Board of Trustees, Morton Grove, Illinois APPROVED and FILED in ray office this 26th day of March 2019. Eleen Scanlon Harford, Village perk Village of Morton Grove, Cook County, Illinois Minutes by Teresa Cousar 8